Sample Procurement Plan
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1 Public Disclosure Authorized Public Disclosure Authorized Sample Procurement Plan (Text in italic font is meant for instruction to staff and should be deleted in the final version of the PP) (This is only a sample with the minimum content that is required to be included in the PAD. The detailed procurement plan is still mandatory for disclosure on the Bank s website in accordance with the guidelines. The initial procurement plan will cover the first 18 months of the project and then updated annually or earlier as necessary). I. General 1. Bank s approval Date of the procurement Plan [Original: December 2007]: Revision 15 of Updated Procurement Plan, June 2010] 2. Date of General Procurement Notice: Dec 24, Period covered by this procurement plan: The procurement period of project covered from year June 2010 to December 2012 Public Disclosure Authorized Public Disclosure Authorized II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non- Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to (if any) Project Operational/Procurement Manual: Project Manual for World Bank Loan Project XYZ 04/01/2010 issued by <mention name of PIU> July 9, 2010
2 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] 5 ICB works packages will be financed under retroactive financing 6. the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) [List the Packages which require Bank s prior review first and then the other packages] Ref. No. Description the ICB (Works) the ICB (Goods) the NCB (Works) the NCB (Goods) the ICB (Non- Services) Cost US$ million Packages Domest ic Prefere nce (yes/no) Review by Bank (Prior / Post) 82 5 No Prior No Prior Comments No Post 1 st contract for Prior Review No Post 1 st No Prior contract for Prior Review III. of s 1. Prior Review Threshold: decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines and Employment of s: July 9, 2010 Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 100, Single Source (Firms) All 3. Individual Above US$ 50, Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise
3 entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Guidelines. 3. Any Other Special Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Methods and Time Schedule Ref. No. Description of Assignment number of contracts that will be let under QCBS number of contracts that will be let under other methods Cost US$ million Packages Review by Bank (Prior / Post) Prior Comments Prior CQS July 9, 2010
4 Page 1 PROCUREMENT PLAN Georgia : Third Regional Development Project General Information Country: Georgia Banks Approval Date of the Original Procurement Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: Third Regional Development Project Loan / Credit No: IBRD / Executing Agency(ies): Municipal Development Fund of Georgia WORKS Procurement Prequalification (Y/N) Amount Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IBRD/RDPIII/CW/NCB/ / Restoration of access road to IBRD / Sapara Monastery Infrastructure Investment Institutional Development Prior Request for Bids Open - National N 1,500, ,335, Under Review IBRD/RDPIII/CW/NCB/ / Arrangement of parking lot at Dariali Monastery and rehabilitation of access road to monastery residence 470, ,641, Signed IBRD/RDPIII/CW/NCB/ / Arrangement of tourism infrastructure at Sapara Monastery 400, , Signed IBRD/RDPIII/CW/NCB/ / Rehabilitation and safety measures of access road to Gogasheni village 700, , Signed IBRD/RDPIII/CW/NCB/ / Restoration of Stepantsminda Museum Complex 724, , Signed IBRD/RDPIII/CW/NCB/ / Rehabilitation of access road of village Gergeti, arrangement of foot trail to Trinity Church 591, , Signed IBRD/RDPIII/CW/NCB/ / Arrangement of Bakuriani Central Trail 500, , Signed IBRD/RDPIII/CW/NCB/ / Rehabilitation of Dusheti Central Park 1,000, , Signed IBRD/RDPIII/CW/NCB/ / Rehabilitation of Bakuriani- Tsikhisjvari Road 1,150, , Signed IBRD/RDPIII/CW/NCB/ / Arrangement of tourism infrastructure at Khertvisi Complex 700, , Signed IBRD/RDPIII/CW/NCB/ / Arrangement of safety measures and tourism infrastructure at Vanis Qvabebi 200, , Signed IBRD/RDPIII/CW/NCB/ / Arrangement of Tourist Infrastructure at Vardzia Caves 670, , Signed IBRD/RDPIII/CW/NCB/ / Arrangement of Tourist Infrastructure at Vardzia Caves 600, Canceled IBRD/RDPIII/CW/NCB/ / Adaptation of the Mtskheta old cinema building for establishment of the Mtskheta archaeological museum 2,780, ,352, Signed IBRD/RDPIII/CW/NCB/ / Rehabilitation of Abastumani Observatory 900, Under IBRD/RDPIII/CW/NCB/ / Rehabilitation of Abastumani Historical Wooden Houses 1,060, Under IBRD/RDPIII/CW/NCB/ / Rehabilitation of an access road to village Mirashkhani 410, Under IBRD/RDPIII/CW/NCB/ / Arrangement of Tourist Infrastructure and Urgent Restoration Works for Zarzma Monastery 1,000, IBRD/RDPIII/CW/NCB/ / Rehabilitation of Abastumani Water and Sewage Systems 9,000, Canceled
5 Page 2 IBRD/RDPIII/CW/NCB/ / Rehabilitation of Abastumani Water Supply and Wastewater Systems 9,000, IBRD/RDPIII/CW/NCB/ / Rehabilitation of Abastumani Historical Central Park and riverbed sides and bridges 700, Canceled IBRD/RDPIII/CW/NCB/ / Restoration of Saro Darbazi houses, rehabilitation of access road and tourism infrastructure 750, IBRD/RDPIII/CW/NCB/ / Restoration and Adaptation of Borjomi Cavalry Building as a Museum 2,000, IBRD/RDPIII/CW/NCB/ / Intergrated Urban Upgrading of Abastumani 5,000, IBRD/RDPIII/CW/NCB/ / Tourism Infrastructure development at Bakuriani Recreation Park 1,500, IBRD/RDPIII/CW/NCB/ / Mitarbi Road Rehabilitation and Didveli Parking Extension 2,200, IBRD/RDPIII/CW/NCB/ / Restoration of Stepantsminda Museum Complex (Phase 2) 740, IBRD/RDPIII/CW/NCB/ / Mtskheta integrated urban regeneration (including rehabilitation and enhancement of Mtskheta Recreation Park and Jvari Tourism Infrastructure) 4,000, IBRD/RDPIII/CW/NCB/ / Development of Tourism infrastructure at Jvari monastery 1,000, Canceled IBRD/RDPIII/CW/NCB/ / Rehabilitation of access road to Zedazeni Monastery 1,130, IBRD/RDPIII/CW/NCB/ / Rehabilitation of historical streets in Dusheti (infrastructural rehabilitation, street lighting posts and restoration of houses' facades and roofs) 1,440, IBRD/RDPIII/CW/NCB/ / Rehabilitation of Dusheti Archeological Base, access road to place and tourism infrastructure (Chilashiviliebi palace) 3,000, IBRD/RDPIII/CW/NCB/ / Arrangement of tourism infrastructure at Ananuri castle (improvement of parking, tourism infrastructure and arrangement of small artisan marketplaces) 170, IBRD/RDPIII/CW/NCB/ / Arrangement of tourism infrastructure at Gudauri 2,250, GOODS Procurement Prequalification (Y/N) Amount Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IDA/RDPIII/G/NCB/ / Supply of furniture and showcases for Mtskheta Archaeological Museum Request for Bids Open - National 925, IDA/RDPIII/G/NCB/ / Supply of furniture and showcases for Stepantsminda Museum Request for Bids Open - National 740, NON CONSULTING SERVICES Procurement Prequalification (Y/N) Amount Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / and Recommendation Signed Contract Contract Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Contract Type Amount Status Combined Evaluation Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Contract Contract Completion Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
6 Page 3 IBRD/RDPIII/CS/QCBS/ / Consulting Services for Supervision of Civil Works to be IBRD / implemented under the Regional Development Project III (RDPIII) Infrastructure Investment Institutional Development Prior 4,409, Under Open - International N 4,000, IBRD/RDPIII/CS/LCS/ / Least Cost Open - International 100, Project audit IBRD/RDPIII/CS/CQS/ / Preparation of detailed project documentation for Mtskheta IBRD / Infrastructure Investment Post Archeological Museum according to UNESCO recommendations Open - National 76, , Signed IBRD/RDPIII/CS/CQS/ / Training course in Microsoft Project for Donor Relations and Project Management Unit of MDF Open - National 3, , Signed IBRD/RDPIII/CS/CQS/ / Preparation of Resettlement Action Plan / Abbreviated Resettlement Action Plan for Urban Regeneration of historical IBRD / Infrastructure Investment Post streets in Dusheti; Urban regeneration of Abastumani and Arrange of tourism infrastructure at Ananuri castle Sub-Projects Open - National 24, , Signed IBRD/RDPIII/CS/CQS/ / Preparation of Detailed Engineering Design for Rehab. of access road to Mitarbi and Kokhta ropeways, Extension of IBRD / Infrastructure Investment Post Parking Lot and Arrang. of Infrastructure at Didveli and Arrang. of a Parking Lot, Access Road and Infrast. for the New Ropeway in Gudauri Open - National 50, , Signed IBRD/RDPIII/CS/CQS/ / Preparation of Detailed Design Documentation for Arrangement IBRD / Infrastructure Investment Post of Tourist Infrastructure and Urgent Restoration Works for Zarzma Monastery Open - National 30, , Signed IBRD/RDPIII/CS/CQS/ / Preparation of Detailed Engineering Design for IBRD / Infrastructure Investment Post rehabilitation of an access road to Zedazeni Monastery Complex in Mtskheta Municipality Open - National 20, , Signed IBRD/RDP/RDPIII/SRMIDP/CS/C QS/ / Consulting Services for Preparation of Detailed Designs for Arrangement of Access Roads IBRD / Infrastructure Investment Post for 5 Sites and Arrangement of Access Roads and Road Lightening for 3 sites Under Puplic Private Investment (PPI) Component Open - National 12, , Signed IBRD/RDP/RDPIII/SRMIDP/CS/C QS/ / Consulting Services for Preparation of Detailed Designs for Arrangement of Gas Supply System for 3 Sites Under Public IBRD / Infrastructure Investment Post Private Investment (PPI) Component. (TA covers also PPI components of RDP and SRMIDP. The PP reflects RDPIII amount only for 1 site). Open - National 2, , Signed IBRD/RDPIII/CS/CQS/ / Performance monitoring and evaluation activities Open - International 250, , Signed IBRD/RDPIII/CS/QCBS/ / Performance monitoring and evaluation activities Based Open - International 400, Canceled IBRD/RDPIII/CS/CQS/ / Preparation of design documentation for restoration and adaptation of Borjomi Cavalry Building as a Museum Open - National 98, , Signed IBRD/RDPIII/CS/CQS/ / Design Preparation for Restoration of Saro Darbazi IBRD / Infrastructure Investment Post Houses, Rehabilitation of Access Road and Tourism Infrastructure Open - National 150, Canceled IBRD/RDPIII/CS/CQS/ / Design Preparation for Rehabilitation of Dusheti Archaeological Base, Access IBRD / Infrastructure Investment Post road to palace and tourism infrastructure (Chilashvilebi Palace) Open - National 120, IBRD/RDPIII/CS/CQS/ / Design Review and Supervision of Civil Works (Phase II) Open - International 197, IBRD/RDPIII/CS/CQS/ / Business start-up/expansion (Mtskheta-Mtianeti Region) Under Open - National 90,
7 Page 4 IBRD/RDPIII/CS/CQS/ / Preparation of consulting services for Mtskheta Archeological Museum Museography, Management Plan and Detail Design for Showcases Open - National 203, IBRD/RDPIII/CS/CQS/ / Preparation of sustainable site and museum management plans for Projects' cultural heritage sites Open - International 200, IBRD/RDPIII/CS/CQS/ / Setting up of destination management office in each region 0.00 Open - International 200, IBRD/RDPIII/CS/CQS/ / Public Awareness and Outreach Open - National 100, IBRD/RDPIII/CS/CQS/ / Design Review and Construction Supervision for the Rehabilitation of Abastumani Water Supply and Wastewater Systems Open - National 730, Canceled IBRD/RDPIII/CS/QCBS/ / Training for skilled workforce development and capacity building Based 0.00 Open - International 500, IBRD/RDPIII/CS/QCBS/ / Design Review and Construction Supervision for the Rehabilitation of Abastumani Water Supply and Wastewater Systems Based Open - International 730, IBRD/RDPIII/CS/QCBS/ / Preparation of Detailed Designs and Construction Supervision for the Intergrated Urban Upgrading of Abastumani Cultural&Wellness Town Based Under Open - International 600, IBRD/RDPIII/CS/CQS/ / Preparation of consulting services for Stepantsminda Museum Museography, Management Plan and Detail Design for Showcases Open - National 102, IBRD/RDPIII/CS/LCS/ / Project Audit of 2018 and 2019 Least Cost Open - International 20, fiscal years IBRD/RDPIII/CS/CQS/ / Revision of Detailed Design Documentation for Arrangement of Tourism Infrastructure at Jvari Monastery and Preparation of Detailed Design Documentation in accordance with UNESCO recommendations in Mtskheta Municipality Open - National 41, Canceled IBRD/RDPIII/CS/CQS/ / Preparation of Detailed Design for Tourism Infrastructure Development at Bakuriani Recreation Park Open - National 98, IBRD/RDPIII/CS/QCBS/ / Preparation of Detailed Designs and Construction Supervision for the Intergrated Urban Regeneration of Mtskheta (including rehabilitation and enhancement of Mtskheta Recreation Park and tourism infrastructure at Jvari Monastery) Based Open - International 600, IBRD/RDPIII/CS/QCBS/ / Preparation of Detailed Designs and Construction Supervision for the Protected Area Sustainable Infrastructure/Facilities Development and Integrated regeneration of Tbilisi National Park and Its Gateway Settlements Based Open - International 600, INDIVIDUAL CONSULTANTS Contract Type Amount Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Contract Contract Completion Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IBRD/RDPIII/CS/SSS/ / CULTURAL HERITAGE ADVISORY SERVICE TO THE NACHP (NATIONAL AGENCY FOR CULTURAL HERITAGE IBRD / PRESERVATION OF GEORGIA) TO BE IMPLEMENTED UNDER THE THIRD REGIONAL DEVELOPMENT PROJECT (RDP III) Infrastructure Investment Institutional Development Prior Direct Direct N 250, , Signed IBRD/RDPIII/CS/IC/ / PROCUREMENT CONSULTANT IBRD / Infrastructure Investment Institutional Development Prior Individual Open N , Under
8 Page 5 SRMIDP/RDPIII/CS/IC/ / Disbursement Assistant of the MDF for World Bank financed projects (3 years assignment). The first 18 months of the 's fee will be financed under SRMIDP and the next 18 months - under RDP III. Individual Open - National 21, , Signed IBRD/RDPIII/CS/SSS/ / Business start-up/expansion Direct Direct 89, , Terminated (Mtskheta-Mtianeti Region) IBRD/RDPIII/CS/SSS/ / Business start-up/expansion Direct Direct 140, , Signed (Samtskhe Javakheti Region) IBRD/RDPIII/CS/SSS/ / Business start-up/expansion IBRD / Institutional Development Prior Direct Direct 140, Canceled (Samtskhe Javakheti Region) IBRD/RDPIII/CS/SSS/ / Business start-up/expansion IBRD / Institutional Development Prior Direct Direct 89, Canceled (Mtskheta-Mtianeti Region) IBRD/RDPIII/CS/IC/ / Structural Engineer Individual Open 108, , Signed IBRD/RDPIII/CS/IC/ / HVAC and Electrical Engineer Individual Open 90, , Signed IBRD/RDPIII/CS/IC/ / Structural Engineer (s) Individual Open 108, Canceled IBRD/RDPIII/CS/IC/ / HVAC and Electrical Engineer (s) Individual Open 90, Canceled IBRD/RDPIII/CS/IC/ / Cultural Heritage Architect Individual Open 48, , Signed IBRD/RDPIII/CS/IC/ / Procurement Assistant Individual Open 21, , Under IBRD/RDPIII/CS/IC/ / Disbursement Officer for World Bank financed projects (3 years assignment) Individual Open - National 68, AUDIT/C/SSS/ / Audit of Direct Direct 10, Under 2017 fiscal year
Sample Procurement Plan
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