NOTES ON THE INVENTORY FORM

Transcription

1 NOTES ON THE INVENTORY FORM You will find the inventory form on the following pages. Please note the following points: Before using this form, you should read carefully the article Creating an Inventory which you will find on the Landlord-Law site. You only need to put the property address in once in the box on the first page. It will then automatically copy onto the address fields on the other pages There are individual fields in the boxes on the second page (which is the main page and which is the one which will be re-used the most to create the bulk of the inventory), so you can read the items across the columns easily. However on the final two pages, the columns just have one long field in them. If there is more than one item here you will have to space it out so the reader will know which description matches (for example) which set of keys. If you do not have space on the last two pages to list all the keys or other items, type in the field at the bottom (which goes across all the columns) Continued in page A (or B, or C) and carry on a separate sheet. The blue clear data button at the top of the first page will clear the fields on all of the pages, so be sure and not to use this unless you intend to clear the whole form. The blue clear data button on the second page will clear just the data on that page (apart from the address box) so you can use this when re-using this page to complete the main part of your inventory. Make sure you print the page out before you click it! You must print out all the pages before closing the document as the information in the fields will not save (unless you have the Adobe Acrobat software installed on your machine). The Inventory form is followed by a sample form showing how the form should be used. A section for contents of only part of one room are shown in this sample. You will find some additional information about using pdf documents in the Techie Help section on the Landlord-Law site.

2 INVENTORY and SCHEDULE OF CONDITION of furnishings and fixtures for: Notes for s: This inventory is an accurate description of items supplied with this property. It is agreed all items are in a good condition unless otherwise stated in this inventory. The property is in a clean condition. Charges will be incurred if, at the end of the tenancy, the property is returned in an inferior condition. All items listed in this inventory must be left in their original location and position prior to vacating the property Garden areas (if appropriate) must be returned at the end of the tenancy in the same neat and well maintained state. Carpets, curtains and other soft furnishings must be returned at the end of the tenancy in the same condition as detailed in this inventory. If any items are found to be stained or if there are any other marks or damage, a charge will be made to cover the cost of cleaning, or replacement if appropriate. Fair wear and tear will be taken into consideration. However you will be charged for any damage to wallpaper, walls, doors, ceilings, and any other surface found punctured, scratched or otherwise damaged by nails, pins, hooks, screws, drills, knives or any object. Breakages or damage must be reported and resolved at the time of occurrence and in a manner and quality commensurate with the item supplied There must be no work, alteration, or repair of any kind conducted to the structure of the property or to anything contained within it, or to the grounds, unless the landlord s written authority has been received. Tenants must not under any circumstances, change or add to any locking device within the property other than with the landlords written permission. All keys (including any new keys and/or additional copies made) must be returned at the end of the tenancy. If this is not done, the will be charged with the cost of replacing the locks concerned.

3 Room/area QTY ITEM DESCRIPTION TENANTS COMMENTS TENANT(S) SIGNATURE(S)...

4 The following keys have been provided to the s: No provided What the key is for Description of key/type of lock Received by The following appliance or other manuals and instructions have been provided to the s: What the manual/instructions are for Where located Received by Dated... Tenants signature/s...

5 The following other items/documents have been provided to the s: Item Other information Received by This inventory provides a detailed and fair account of the items provided to the (s) on the date given below and the condition of these items and of the décor, gardens (if any), fabrics, timbers, painted surfaces, and all other parts and objects forming the whole of the ed premises. The writer is not a surveyor, engineer or structural surveyor; nor is he an expert in materials, timbers, fabrics, colours, etc. Descriptions given are done so in good faith and with relevance only to their existence and perceived condition. Landlord(s).. Tenant(s). Dated.. Dated...

6 INVENTORY and SCHEDULE OF CONDITION of furnishings and fixtures for: 2a Railway Terrace Norwich Norfolk Notes for s: This inventory is an accurate description of items supplied with this property. It is agreed all items are in a good condition unless otherwise stated in this inventory. The property is in a clean condition. Charges will be incurred if, at the end of the tenancy, the property is returned in an inferior condition. All items listed in this inventory must be left in their original location and position prior to vacating the property Garden areas (if appropriate) must be returned at the end of the tenancy in the same neat and well maintained state. Carpets, curtains and other soft furnishings must be returned at the end of the tenancy in the same condition as detailed in this inventory. If any items are found to be stained or if there are any other marks or damage, a charge will be made to cover the cost of cleaning, or replacement if appropriate. Fair wear and tear will be taken into consideration. However you will be charged for any damage to wallpaper, walls, doors, ceilings, and any other surface found punctured, scratched or otherwise damaged by nails, pins, hooks, screws, drills, knives or any object. Breakages or damage must be reported and resolved at the time of occurrence and in a manner and quality commensurate with the item supplied There must be no work, alteration, or repair of any kind conducted to the structure of the property or to anything contained within it, or to the grounds, unless the landlord s written authority has been received. Tenants must not under any circumstances, change or add to any locking device within the property other than with the landlords written permission. All keys (including any new keys and/or additional copies made) must be returned at the end of the tenancy. If this is not done, the will be charged with the cost of replacing the locks concerned.

7 2a Railway Terrace Norwich Norfolk Room/area Kitchen 2 QTY ITEM DESCRIPTION TENANTS COMMENTS Ceiling White painted plaster in good condition Walls Magnolia emulsion painted plaster in a good condition Windows X 2 UPVC double glazed units with clear panes in good condition Floor Vinyl tiled in a plain cream colour in good condition Timbers including door, skirtings, and door frame Painted while gloss, all in a good condition 1 Ceiling mounted florescent light fitting With diffuser and working tube Range of fitted matching wall and base units Mottled cream laminate worktops With light natural timber doors and drawer fronts with polished metal handles, all in good condition Scratch marks on surface near the sink 1 Zanussi auto washing machine plumbed in model aquacycle 1 Wall mounted electric storage heater 4 Timber framed chairs with upholstered seats Serial number ABC1234, clean condition, last safety test undertaken on 23 Feb 2003 Scratch to painted front surface. Last safety test undertaken on 23 Feb 2003 Blue and while stripe fabric, fire safety compliance labels attached under each seat, one seat stained. TENANT(S) SIGNATURE(S)...

8 2a Railway Terrace Norwich Norfolk 3 The following keys have been provided to the s: No provided What the key is for Description of key/type of lock Received by 4 Front door keys Yale lock 4 Back door keys Chubb Mortice lock The following appliance or other manuals and instructions have been provided to the s: What the manual/instructions are for Copy instruction booklet for the Zanussi auto washing machine, model aquacycle, serial number ABC1234 Copy instruction booklet for the Zanussi fridge freezer, model superchill, serial number CDE4567 Where located All manuals and instructions are with the information pack handed to the Received by Copy operating instructions for the central heating system Copy operating instructions for the security alarm system Continued on a sheet A annexed

9 2a Railway Terrace Norwich Norfolk 4 The following other items/documents have been provided to the s: Item Other information Received by Information pack containing the manuals and instructions set out above, the landlords contact details, useful addresses and telephone numbers, and a list of local amenities Handed to with the keys Meter Readings as at : Electricity : Economy 7 : 1 January 2009 [meter reading] [meter reading] Water : Gas : [meter reading] [meter reading] This inventory provides a detailed and fair account of the items provided to the (s) on the date given below and the condition of these items and of the décor, gardens (if any), fabrics, timbers, painted surfaces, and all other parts and objects forming the whole of the ed premises. The writer is not a surveyor, engineer or structural surveyor; nor is he an expert in materials, timbers, fabrics, colours, etc. Descriptions given are done so in good faith and with relevance only to their existence and perceived condition. Landlord(s). Tenant(s).. Dated.. Dated...