2018 Awards of Excellence

Transcription

1 2018 Awards f Excellence THE OUTSTANDING BUILDING OF THE YEAR (& CERTIFICATE OF EXCELENCE) SUBMISSION GUIDEBOOK (All TOBY Categries) 1

2 INTRODUCTION BOMA Manitba s The Outstanding Building f the Year (TOBY) Awards set the standard fr cmmercial real estate excellence, celebrating exceptinal buildings and their management teams. The prestigius TOBY Awards are part f a tiered awards prgram spanning three levels f cmpetitin Lcal, Natinal (Reginal) and Internatinal. Criteria fr all levels f cmpetitin are established by BOMA Internatinal and in sme cases mdified at the Natinal and Lcal levels. The prgram cnsists f exacting requirements fr building management, peratin and design, cmmunity impact, tenant relatins/cmmunicatins, energy management and cnservatin, envirnmental, regulatry and sustainability initiatives, and the training f building persnnel. All TOBY entrants must be BOMA BEST certified and are subjected t an nsite building inspectin by the BOMA Manitba judges. Lcal TOBY winners are eligible t cmpete natinally with the ptential t advance n t the Internatinal cmpetitin stage if successful. Dn t miss the pprtunity t be ne f the 2018 award winners - enter yur building tday! TO APPLY A registratin frm must be cmpleted and submitted t the BOMA Manitba ffice. Applicants must wrk n cmpleting their full submissin in accrdance with this guidebk Once finished all cmpleted submissins (including applicable attachments) are t be upladed directly nt the BOMA Internatinal TOBY prtal Please Nte: Details regarding the prtal use will be ed t each applicant Only the accredited judges and BOMA Manitba management will have access t thse dcuments. DEADLINE Frmal submissins must be cmpleted and submitted t the BOMA ffice by 4:00 p.m. n Friday, March 31st, 2017 RESULTS Lcal awards judging is verseen by BOMA Manitba (a panel f independent judges is assigned by BOMA). All results are final and are nt subject t appeal. 2

3 ELIGIBILITY All TOBY applicants must have undergne a building inspectin and achieved a scre f at least 70% t be eligible. Judges will be required t cmplete and sign a TOBY Building Inspectin Verificatin frm and prvide it t BOMA Manitba. The building must be a member f, r managed by an entity that is a member in gd standing with BOMA Manitba. Specifically, all membership fees must be paid prir t entry. The building may nt have wn in the same categry at the lcal level during the last 3 years. The building may nt have wn in the same categry at the natinal/internatinal level during the last 5 years (i.e. buildings that wn natinally in 2017 are nt eligible t cmpete until 2022 and awarded in 2023). The building may nt have wn in a different categry at the internatinal level during the last 3 years (i.e. buildings that wn in 2017 are nt eligible t cmpete until 2020 and awarded in The building must be ccupied fr at least ne full year frm the date f ccupancy f the first tenant by June 15, 2017 with a minimum f 12 mnths f building peratins. At least 50% f a building s space must be used as ffice space t be cnsidered fr all categries except in the Industrial, Mixed-Use, Public Assembly and Retail categries. Applicants in the Industrial categry must have mre than 5% and less than 50% ffice area as measured by BOMA Standards. Buildings submitted in the Mixed-Use categry must have at least 10% ffice space. The building must be at least 50% percent ccupied (in all categries) Each building may enter in nly ne categry. Entrants are required t have a current BOMA BEST certificatin. Each entrant must prvide a cpy f the certificatin that shws the level f certificatin during the current year. BOMA BEST is a prerequisite! An entrant may chse t enter multiple buildings as a single entry nly if the buildings are wned by the same cmpany, managed by the same cmpany and the buildings are managed as a single entity and nt within a suburban ffice park. All entries must disclse whether their entry is a single building r multiple buildings. PLEASE NOTE: By applying t the TOBY prgram, applicants acknwledge and accept the fllwing terms and cnditins: Judging results are verified by BOMA Manitba. All results are final and are nt subject t appeal. Judges are industry representatives wh vlunteer their time and expertise fr this prgram. The BOMA Manitba Awards Cmmittee that establishes ur criteria is als cmprised f industry representatives. Any cncerns r issues with judging f prperties must be made knwn immediately t the BOMA Manitba ffice prir t the judging audit r the results being prvided t the prperty. 3

4 ELIGIBILITY (Categries) COPORATE FACILITY All buildings must be a single-use facility at least 50% ccupied by the crprate entity includes gvernment agencies and private enterprises. HISTORICAL BUILDING All buildings must be at least 50 years ld with riginal design maintained. This categry includes all sizes f buildings meeting the age criterin. The building must retain its histric physical integrity, which means the site must be relatively undisturbed. Renvatins t the riginal framewrk is acceptable. MEDICAL OFFICE BUILDING All buildings must be at least 75% medical use, and at least 50% f the dedicated medical use space must be fr private physician r hspital emplyed physician ffices. The building can be lcated n r ff a hspital campus, and its tenancy can be cmprised f 50% hspital r ancillary services, (such as imaging, physical therapy, rehabilitatin clinics, prsthetics, pharmacy clinics) prvided by the hspital, including emplyed r aligned physician ffices, ambulatry surgery centers, clinical labs (such as catheterizatin labs). Patient stays must be less than 24-hurs (but culd ccur within any 24-hur perid). GOVERNMENT BUILDING All buildings must be gvernment-wned and at least 50% ccupied by gvernment entities; lcal, state, prvincial, r federal. prperties, ne t tw stries in height, with mre than 5% and less than 50% ffice area. Building(s) must have a lading dck, rll-up r sliding rear dr(s) fr lading, with n cmmn lbby r crridrs except fr restrm vestibules and utility r fire equipment access. MIXED-USE CATEGORY All prperties will have minimum f 10% ffice in a planned integratin f at least three cmpnents that are a mix f retail, entertainment, residential, htel, recreatin r ther functins. Each cmpnent will be at a minimum f 10% f the ttal prperty. The prperty can be ne r mre buildings managed by the same cmpany. It is pedestrian-riented and cntains elements f a live-wrk-play envirnment. It maximizes space usage, has amenities and architectural features that tends t mitigate traffic and sprawl PUBLIC ASSEMBLY BUILDING All buildings must be publicly accessible and supprt multiple uses. The multiple use character f these buildings may influence the buildings utility use, pening hurs and tenant r ccupant relatins. These buildings may be part f a larger prtfli. This categry includes: stand-alne arenas, amphitheaters, auditriums, art galleries, churches, htels, cnventin centers, exhibit halls, curthuses, stadiums, university building(s) and ther buildings that are publicly accessible. This categry allws fr entry restrictins based n ticketed r multi-tenant/ccupant areas. When a building fits a different TOBY categry, it shuld be entered in that categry. INDUSTRIAL OFFICE BUILDING(S) All buildings, cmprising a ttal prject, t include any single building industrial 4

5 (ELIGIBILITY Cntinued) RETAIL (SHOPPING CENTRE) A grup f retail and ther cmmercial establishments, either enclsed r pen air, managed by ne cmpany. The entry must be managed as a single prperty, ne t multiple levels in height with a minimum f 50% ccupancy. The anchr rati must be at least 25% and the prperty must cntain at least ne anchr retailer (Grcery, Fashin, Department Stre, etc.). The entry may cnsist f: neighbrhd centers (30, ,000 sq. ft.), cmmunity centers (100, ,000 sq. ft.), pwer centers (250, ,000 sq. ft.), reginal shpping centers (400, ,000 sq. ft.), r super reginal shpping centers (800,000 plus sq. ft.). N minimum ffice area is required. OFFICE BUILDING As f July 2017, the building must be at least three years ld frm the date f ccupancy f the first tenant. At least 50% f the building s space must be used as ffice space*. Office Building Categries include: Under 100,000 Sq. Ft. 100, ,999 Sq. Ft. 250, ,999 Sq. Ft. 500,000 1 Millin Sq. Ft. Over 1 Millin Sq. Ft. All buildings with at least 50% ffice area are eligible. *Area will be rentable area f the building using the BOMA/ANSI Standards Methd fr measuring flr area in ffice buildings. RENOVATED BUILDING All Building(s) must be at least 15 years ld, have maintained a minimum f 50% ccupancy during the renvatin prcess fr all building(s) and three r mre prjects must be cmpleted in each building when submitting multiple buildings. If entry is a single building, a minimum f five prjects are necessary. Renvatin can encmpass: (1) Rehabilitatin (the restratin f a prperty t satisfactry cnditin withut changing the plan, frm, r style f a structure); (2) Mdernizatin (taking crrective measures t bring a prperty int cnfrmity with changes in style, whether exterir r interir. It requires replacing parts f the structure r mechanical equipment with mdern replacements f the same kind but nt including capital additins); and (3) Remdelling (changing the plan, frm r style f a structure t crrect functinal r ecnmic deficiencies). In rder t be eligible, a minimum f five f the fllwing wrk prjects must be cmpleted by January 31, ) New rf, re-rf r green rf 2) New bilers/hvac/central Plant 3) Cleaning/painting/new design f existing building envelpe 4) New electrical system 5) New fire panel/sprinkler system 6) Mdernizatin f elevatrs which can include mechanicals, AODA cmpliance and interir cabs refurbishment 7) New security systems can include card access, cameras, cnsle, fire panel etc. 8) Renvatin f main lbby that includes three r mre f the fllwing items: flrs, walls, entry drs, signage, security desk etc. 9) Renvatin f restrms that includes fur r mre f the fllwing items: sinks, cunter tps, tilet, urinals, flrs, walls, lighting, faucets, flushmeters, stall partitins etc. 5

6 (ELIGIBILITY Cntinued) SUBURBAN OFFICE PARK (MID-RISE) Tw r mre buildings managed by the same management cmpany with ne building that is six t ten stries in height, all buildings must ccupy land greater than five acres and are lcated utside f the central business district r the dwntwn cre area. SUBURBAN OFFICE PARK (LOW- RISE) Tw r mre buildings managed by the same management cmpany with the tallest building being n higher than five stries; all buildings must ccupy land greater than five acres and are lcated utside f the central business district r the dwntwn cre area. NOTE: If a suburban ffice park is cmprised f bth lw and mid-rise buildings, the entry must submit under the Mid-Rise categry. * Net rentable as measured by BOMA standards SUMBISSION GUIDELINES CERTIFICATE OF EXCELLENCE Certificatin must be renewed every three years t ensure that the standard f excellence is maintained. (Nte: Any building receiving a lcal TOBY award at the time f certificatin is eligible fr recertificatin after five years). Entrants are advised that standards may be revised r enhanced in subsequent years, therefre recertificatin shuld nt be assumed. Certificatin is valid fr a three/five year term as lng as the prperty management r wnership des nt change. The minimum scre f 70% must be earned t receive the Certificate f Excellence award. THE OUTSTANDING BUILDING OF THE YEAR Certificate f Excellence recipients are autmatically entered int the BOMA Manitba TOBY Awards prgram. The TOBY is awarded t the tp scring building in varius building categries within the BOMA Manitba Certificate f Excellence prgram. The minimum scre fr a TOBY win is 80%. Manitba TOBY winners may be eligible t enter in categries that cntinue in the BOMA natinal awards prgram, given they meet natinal requirements. If successful there, they are eligible t mve n t the BOMA Internatinal Awards prgram in available categries. Please check the BOMA Canada and BOMA Internatinal guidebks fr further details n available award categries. 6

7 ONSITE/MANDATORY DOCUMENTS MANDATORY DOCUMENTS The fllwing dcumentatin is mandatry where applicable and shuld be made available. On-line versins are acceptable hwever keep in mind that judges will be lking fr written evidence and dcumentatin in hard cpy and this must be available at the time f inspectin at the prperty being inspected. These dcumentatins are mandatry (failure t cmply will result in immediate disqualificatin and lss f entry fee). Ease f navigatin is essential t ensure that judges can easily and readily review: Evidence f Evacuatin Drills cnducted with the past 12 mnths (Nte: Drills can be silent is applicable) Preventative Maintenance Manual Standard Operating Prcedures (SOP) manual / dcumentatin Regular financial reprts / accunting sftware used Purchase plicies NOTE: The building team must be very familiar with the submissin, all building area/systems and be prepared t answer nsite questins frm the judges. Prperty Management team shuld be n site during inspectins and must be very familiar with cmmencing the review f the mandatry dcuments. Please allw a minimum f 2.5 hurs t cmplete the judging prcess. BUILDING INSPECTION A mandatry building inspectin will be scheduled during the mnths f March & April A member f the judging team will cntact the Prperty Manager in advance t bk a mutually agreeable date and time fr a site visit. Judges shuld be taken t a bardrm r ffice where they will spend a minimum f 1 hur examining the written submissin. Fllwing that review, the judges shuld be taken n a tur f the building. Please allw a minimum f 2.5 hurs t cmplete the building inspectin prcess. NOTE: The building team must be very familiar with the submissin, all building areas/systems and be prepared t answer nsite questins frm the judges. Prperty Management team shuld be n site during inspectins and must be very familiar with cmmencing the review f the mandatry dcuments. The fllwing areas will be inspected during the building inspectin (if applicable t building categry): Entrance / Mall Lbby Security /Life Safety Management Office Elevatrs Multi-Tenant Crridrs Restrms Stairwells Typical Tenant Suite (if applicable t building) (Mixed-Used at least tw use types) Central Plant / Engineering Office Equipment rms / Services areas Parking facilities (nly if Owner/Agent perated) Landscaping / grunds (phts are acceptable) Refuse remval & lading dcks Rf Tenant amenities 7

8 SUMMARY OF JUDGES SCORING A minimum f 70% must be earned t receive the Certificate f Excellence award. A minimum f 80% must be earned t be eligible fr the TOBY. Building Descriptin 0-1 Building Standard 0-3 Cmpetitin Phtgraphs 0-1 Cmmunity Impact 0-15 Tenant Relatins / Cmmunicatins 0-15 Energy Cnservatin 0-20 Envirnmental / Regulatry / Sustainability 0-15 Emergency Preparedness / Life Safety 0-15 Training f Building Persnnel 0-15 TOTAL

9 COMPLETE GUIDEBOOK Written Submissin & Supprting Attachments BUILDING DESCRIPTION - 1 pint Prvide a summary f the physical descriptin f the building(s), prperty and lcatin. Submissin Frmat: Maximum f 350 wrds N attachments allwed fr this sectin. BUILDING STANDARDS - 3 pints The Building(s) Standards shuld be designed t prvide the reader with an verview f the building(s) and prperty since the judging at the natinal & internatinal levels des nt include a physical inspectin f the building(s) and prperty. All building categries must: Disclse in a paragraph if yur entry includes multiple buildings being entered as a single entry. In rder t cmply, the multiple buildings must be wned by the same cmpany, managed by the same cmpany, managed as a single entity and nt lcated within a Suburban Office Park. This disclsure is necessary fr all categries. Prvide a flr plan fr yur building shwing yur main lbby as well as tw additinal typical flr plans. Include a site plan r an aerial phtgraph. Aerial phtgraph shuld shw the building(s) and prperty/bundary lines. Dcument use f BOMA flr measurement standard type in sectin f lease where the BOMA flr measurement standard is referenced, r uplad ther dcumentatin, such as a sample lease dcument r calculatins referencing the BOMA ffice standard (1996 r 2010 versins). If nt using BOMA standard, please list which standard is being used. Industrial Office Buildings: Entrants shuld include ceiling height, weight lads, truck/rail access, bay areas, design flexibility, and ther building standards that will help the judges review yur entry. Mixed-Use, Public Assembly & Retail Buildings: Start with the fllwing: Building Name, Number f Flrs and Flr Plate Square Ftage, Ttal Building Square Ftage, Retail Area Square Ftage, Office Area Square Ftage and ther Area Square Ftage and Exterir Building Descriptin (type f façade, windws, rf etc.). Prvide a single paragraph describing each f the items belw: 1) Number f public entrances and their physical characteristics 2) Cmmn area standard finishes 3) Restrm standard finishes 4) Custmer service/cncierge facilities 5) Utility distributin 6) Elevatrs &/r escalatrs &/r mving walks, lifts, etc. 7) HVAC distributin system 8) Fire life safety systems 9) Lading dck & back f huse tenant receiving areas 10) Parking 11) Emergency generatr/back up pwer 12) Signage and wayfinding 13) Multiple uses (where applicable) Renvated Buildings: The Building(s) Standards sectin must start with a summary explaining the renvatin wrk cmpleted. It must include a descriptin f each prject, the date f cmpletin f descriptin f each prject, the date f cmpletin f each prject and which f the three renvatin types were utilized (rehabilitatin, mdernizatin and/r remdeling). Describe certificatins and/r awards that have been achieved that are nt related t ENERGY STAR, BOMA BEST, r BREEAM. Attach a cpy f the certificatin/award. Include TOBY Inspectin Verificatin - PDF (this pdf dcument will be filled ut by the judges during their nsite inspectin and submitted t the auditrs). 9

10 BUILDING STANDARDS (cntinued) All ther building categries must: Start with the fllwing: Building Name, Number f Flrs and Flr Plate Square Ftage, Ttal Building Square Ftage, Office Area Square Ftage and ther Area Square Ftage and Exterir Building Descriptin (type f façade, windws, rf etc.). Prvide a single paragraph describing each f the items belw: 1) Lbby/atrium standard finishes (fr the Mixed-Use, ne per entity, lbby up t three) 2) Crridr standard finishes 3) Restrm standard finishes 4) Typical Tenant Suite Standard Finishes (Mixed-Use -2 suites frm different entities) 5) Utility Distributin 6) Elevatrs 7) HVAC Distributin System 8) Fire life safety systems 9) Lading dck & parking 10) Emergency generatr/back up pwer 11) Signage & wayfinding Submissin Frmat: Maximum f 2000 wrds Maximum f 5 attachments allwed fr this sectin Flr plans can be cmbined int ne pdf dcument. COMPETITION PHOTOGRAPHS 1 pint A. Industrial Buildings: Prvide the fllwing phtgraphs f yur building(s): 2 Frnt exterir f the building(s), 1 Rear exterir f the building(s), 1 Interir f the ffice 1 Interir f the warehuse 2 Additinal phtgraphs, the subject matter f which is the entrant s chice B. Renvated Buildings: A minimum f (6) with a maximum f 12 additinal phtgraphs displaying building features befre and after rehabilitatin, mdernizatin and/r remdeling are required. One befre pht fr every after pht f the exact same lcatin is necessary. C. Retail Buildings: Prvide the fllwing phtgraphs f yur building(s): 1 Frnt exterir 1 Rear exterir 1 Interir (lbby and hallways, public areas) 1 Example f signage 2 Additinal phtgraphs, the subject matter f which is the entrant s chice D. Public Assembly Building: 2 Exterir 1 Interir (lbby and hallways) 2 Multiple use areas 1 Signage and wayfinding 1 Central plant r main mechanical rm (chiller, fire pump r biler rm) 2 Additinal phtgraphs, the subject matter f which is the entrant s chice E. All Other Buildings: 2 Exterir 1 Interir (lbby and hallways) 1 Standard tenant area (fr Mixed-Use categryup t 3 per entity) 1 Central plant r main mechanical rm (chiller, fire pump r biler rm) 2 Additinal phtgraphs, the subject matter f which is the entrant s chice Submissin Frmat: N text is required fr this sectin AWARD CEREMONY PHOTOGRAPH In additin t the cmpetitin phts, all entries must submit ne high reslutin (minimum 300 dpi) 11 x 14 clur (JPG) f the building s exterir fr display at the awards ceremny. Als, a phtgraph f the management team respnsible fr daily management f the building(s) is required. Submissin Frmat: N text is required fr this sectin 10

11 COMMUNITY IMPACT - 15 pints Prvide a written descriptin f the building management s impact n the cmmunity. Fr example: jbs prvided (as a direct result f the building s existence), amenities t the cmmunity r the crprate envirnment (parks, bld drives, special events, etc.), tax impact (prvide special assessments fr rads, sewers, etc.), recgnitin awards, letters and rads and ther transprtatin imprvements. If the impact can be quantified as additinal incme fr the cmmunity r charitable event r has sme type f savings assciated with the impact, please describe. When describing the current year s events, please nte prgrams and hw lng they have been in place. Describe hw the building management s initiatives in this area have helped make the prperty a benefit t the lcal cmmunity. Only include crprate dnatins/activities if entrant can describe hw the nsite management team persnally participated. Summer students emplyed, c-p student placements, seasnal hires. Cmmunity invlvement and enrichment (Lcal BIA, Schls, Charities, Dnatin Drive (ty, clthing, fd), Animal Prtectin, Dnatin f space (vacant area, curtyards, lbbies) fr cmmunity/city events, buskers, arts & crafts, farmers markets. NOTE: A. All Categries: This sectin shuld nt be cnfused with Tenant Relatins. Please indicate services that relate t the cmmunity and nt t the tenants. Entrants may als include a maximum f three PDF attachments reflecting the events being described such as psters, flyers, newsletters and charity acknwledgement letters. NOTE n the nline prtal n JPEGS will be accepted. B. Industrial Buildings: Entrants may als include the building s cmpatibility with neighbring prperties and hw the building affects traffic. C. Retail, Mixed-Use & Public Assembly Buildings: Entrants shuld fcus n amenities made available t the cmmunity as a result f the prperty and describe amenities pen t the public t utilize. Demnstrate the building management r staff participatin in cmmunity invlvement and enrichment. Submissin Frmat: Maximum f 1,800 wrds Max. f 3 PDF attachments allwed fr this sectin TENANT RELATIONS / COMMUNICATIONS - 15 pints Prvide a summary f the Tenant Relatins effrts and/r prgrams spnsred by building management within the last 12 mnths. Describe the building s wrk management system fr respnding t tenant maintenance issues, as well as any nging prgrams fr infrming tenants f building peratin prblems. Describe tenant amenities available such as health facilities, childcare and fd service. Indicate if tenant satisfactin surveys were cnducted including the frequency and the date the last survey was last cmpleted and the results. Prvide an explanatin f the majr findings and the actin(s) management tk t share results, alleviate cncerns and/r prblems, and/r ensure that acceptable and ppular prcedures and activities were maintained NOTE: A. All Categries must als include: 3 samples f tenant appreciatin letters (PDF) 2 newsletters (PDF) 1 cpy f tenant/ccupant survey results (PDF) 1 tenant cmmunicatins piece (PDF) 3 phtgraphs reflecting the events being described (JPEG) 1 table f cntents frm the tenant manual (PDF). D nt include the entire manual r phtgraph cllage. (Only single images) B. Crprate Facility: Emplyees are cnsidered tenants and yu may include the table f cntents f yur tenant infrmatin manual r guidebk in additin t the summaries described abve. C. Public Assembly Building: Patrns may be included as well as tenants fr Public Assembly Buildings. Submissin Frmat: Maximum f 1,800 wrds 11

12 A maximum f 8 PDF attachments and 3 JPEG attachments allwed fr this sectin. ENERGY CONSERVATION - 20 pints All Entrants are required t btain a BOMA BEST. certificatin. A cpy f a valid BOMA BEST certificatin and/r fficial BOMA BEST letter must be available during yur nsite inspectin. BOMA BEST Certified / Brnze: 3 pints BOMA BEST Silver: BOMA BEST Gld: BOMA BEST Platinum: Building Staff/Tenant Educatin (4 pints): 4 pints 5 pints 6 pints Describe any prgrams in place t educate building peratins staff, prperty managers, engineers, leasing agents, and ther persnnel such as tenants abut the imprtance f and methds fr energy cnservatin. This may include encuraging r requiring participatin in BOMA Energy Efficiency Prgram (BEEP), ENERGY STAR training sessins, BOMA BEST Practices, pursuing industry certificatin and prfessinal develpment prgrams. Building Operatins and Maintenance (5 pints): Describe yur building maintenance prcedures and hw they cntribute t energy cnservatin. This shuld include the fllwing as well as any additinal prcedures fllwed: Preventative maintenance prgrams System dcumentatin Equipment and system perfrmance mnitring Sensr and cntrl calibratin. Prvide a descriptin f the steps taken t imprve the energy perfrmance f yur building ver the last three years. Building Energy Management System Mnitring (EMS) (5 pints): Energy Management System (EMS) is ften underutilized in cmmercial buildings. When fully engaged, they are pwerful tls fr imprving the perfrmance f HVAC and lighting systems and cnserving energy. Describe the EMS in place in yur building and the degree t which yu use it t reduce the building s energy cnsumptin. Prvide measurable results demnstrating reductin in energy and imprved perfrmance. Gals/targets in place fr reducing energy cnsumptin; enrllment in incentive/rebates prgrams; energy efficient prjects in place r intent t cmmit within 12 mnths; energy efficient prgrams nsite (green team, green rf, tenant engagement); tenant awareness/ incentive/educatin and participatin; building peratins and maintenance prcedures; practices cntributing t site energy efficiency; tracking/ benchmarking. Submissin Frmat: Maximum f 1,750 wrds A maximum f 2 PDF attachments allwed fr this sectin. One f the 2 attachments shuld include, the BOMA BEST certificate/ letter ENVIRONMENTAL, REGULATORY, SUSTAINABILITY & WASTE 15 pints Describe a minimum f 6 prgrams f which at least 3 shuld be related t Envirnmental and Regulatry and at least 3 related t Sustainability. Envirnmental & Regulatry (5 pints): Describe the plicies and prcedures in place at the building. This may include accessibility fr disabled tenants and visitrs, indr air quality management and testing, strage tank management, generatr testing and management, hazardus waste management, asbests management, emergency clean up, bld brne pathgen prgram, pandemic preparedness and tenant envirnmental management and cmpliance. Prvide dcumentatin f buildings waste management plan, recycling plicies and building s exterir maintenance plan, including recaulking, windw washing, pressure washing, etc., green prgrams and/r any ther envirnmental management prgrams. Please include any additinal envirnmental and regulatry plicies and prcedures nt mentined abve that are being fllwed. 12

13 ENVIRONMENTAL, REGULATORY, SUSTAINABILITY & WASTE (cntinued) Envirnmental Management Plan/ Manual; Elevatr/Escalatr/Mving Walks, Freight, Lift Maintenance lgs; Waste Audit Reprts; Waste Reductin Wrk Plan psted; Rf Anchr Plan & Inspectin; CFC reprting; Air Emissins; TSSA Cmpliance; Wrk plans in place t meet new regulatins; Health & Safety prcedures (staff, cntractrs); (ht wrk permits, spill cntrl prcedures lckut-tagut, rf waivers, cntractr management prgram, safe wrk permit prgram); recrd keeping, equipment (chemical strage, prtective gear; safety shwer, eyewash statin); GHS (Glbally Harmnize System) cmpliance; MSDS (husekeeping & maintenance); Accessibility Actin Wrk Plan (Wheelchair (entryways, washrm, elevatrs, light switches), Visually Impaired (Braille elevatr buttns, directries, signs fr suite numbers and names, flr indicatrs (vice r tne), cncierge service. Sustainability (5 pints): Describe the plicies and prcedures in place at the building. This may include strm water management, green friendly landscape management, integrated pest cntrl management, green cleaning, green purchasing plicy, exterir building maintenance management plan, waste management and recycling, lamp dispsal, water reductin and management and traffic reductin initiatives. Please include any additinal sustainable plicies and prcedures nt mentined abve that are being fllwed. When describing these plicies and prcedures explain if they are mandated by municipal, prvincial and/r federal cmpliance r ther. If these prgrams are nt mandated, explain the purpse fr implementing. Reductin f envirnmental ftprint; sustainability included in wners dcumentatin, leases, cnstructin manuals, cnstructin services; building recycling plan list f recycling services made available (tners, cartridges, cell phnes, batteries, e-waste, rganic waste), reuse f building materials; cradle t grave prgrams; tenant engagement initiative n sustainability. Waste (5 pints): Describe yur building s waste reductin wrk plan and surce separatin prgram Where applicable include: Cllectin f rganic waste, paper, metal cans, glass, plastic cntainers and cardbard Yur facilities diversin rate Educatinal training fr ccupants, custdians and general public Organizatinal statement fr cntinuus imprvement in reductin and diversin f waste streams Address the preventin, diversin, & management f slid waste generated as a result f day t day activities & infrequent events Attach a PDF cpy f yur latest waste audit Future plans t increase recycling levels & reduce the waste generated Submissin Frmat: Maximum f 2,250 wrds Up t 5 PDF attachments allwed in this sectin EMERGENCY PREPAREDNESS / LIFE SAFETY - 15 pints Describe the prcedures and prgrams fr life safety, fire, disaster and security standards. (Fr Mixed-Use categry: review all prcedures fr all entities) Describe training fr prperty management and tenants as well as recvery prcedures. If yu wrk with lcal first respnders and cnduct live training, explain hw this is accmplished. Prvide a summary abut yur business cntinuity plan and if drills are cnducted, hw they are dcumented and cmmunicated. (Fr Mixed-Use categry: lk fr hw each entity wrks with the thers) Describe hw fire and evacuatin drills are cnducted, hw ften and when. (Fr Mixed-Use categry: i.e. htels & residential they can be silent drills) Include a table f cntents f yur emergency preparedness and security standards manual(s). (PDF) EMERGENCY PREPAREDNESS / LIFE SAFETY (cntinued) AODA plan (as a PDF) and reference f access cntrl and surveillance systems in the building (as a PDF). Include Autmated External Defibrillatr (AED) plicy r equivalent (as a PDF); written security prcedures (Table f cntents, as a PDF), cpy f Accessibility 13

14 Emergency Preparedness Plan; (Fire, Disaster, Pandemic, etc.); Evacuatin Prcedures, Tenant and Staff Training Drills; Emergency Systems, Maintenance, Prcedures, Training, Testing, Recrding/lg Bks, Fire/Emergency prcedures; Annual Fire & Safety Systems Certificate; Mnthly Fire Safety inspectin sign ff; Emergency After Hur Tenant Cntact Prcedures; Business Cntinuity Plan; Emergency Equipment; (AED, Oxygen, Self-Cntained Breathing Apparatus (SCBA), first aid/trauma kits); Cmmunicatins Equipment (2 way radis, Public Address systems, paging, emergency ntificatin system) Submissin Frmat: Maximum f 1,800 wrds A maximum f 5 PDF attachments allwed fr this sectin. TRAINING FOR BUIDLING PERSONNEL - 15 pints Internal training, seminars, curses, webinars, internal website as a resurce, skill upgrading pprtunities fr emplyees; Internal Prperty Management Plicy & Prcedures and templates available t staff as a resurce; Nntechnical r custmer service related training such as peple skills, cnflict reslutin; training requirements by jb functin r rle. Are any site staff currently wrking twards designatins, degrees, certificatins, applicable t their rles; Emplyee Assistance Prgram; Gals & Objective Prgram; staff perfrmance reviews, feedback and cmmunicatin; emplyee retentin effrts, staff / team building events, mentring, successin planning, emplyee recgnitin prgram; Industry/internal Awards & Recgnitin received by team, site r emplyee Submissin Frmat: Maximum f 1,800 wrds 1 PDF allwed fr this sectin Prvide a list f qualificatins fr building staff. Include a building specific rganizatin chart f the building management team (as a PDF), including any industry certificatins, degrees r industry training. Describe the fllwing: n-ging training prgrams fr building persnnel including seminars, in-huse training and cntinuing educatin cmpleted as well as designatins, participatin in prfessinal rganizatins and team building and hw this is managed fr all persnnel. Detail prir year and current year training plus future plans. Indicate if any member f the management team has participated in at least ne BOMA -spnsred (lcal, natinal r internatinal) event within the last 12 mnths. NOTE: Industrial Building: Discuss training fr bth n-site and ff-site building persnnel dedicated t the prperty. 14

15 CHECKLIST Dn t Frget 1) Prf read yur submissin fr typs, grammar, and recnfirm that the cntents is applicable t the sectins being answered, and is applicable t yur building(s). 2) Review yur submissin t ensure the requirements fr each sectin have been satisfied. Nte that judges will be lking thrugh the fllwing during the nsite building inspectin: Building Descriptin Building Standards Cmpetitin Phts Cmmunity Impact (dn t cnfuse with tenant relatins) Tenant Relatins (i.e. prgrams, amenities, tenant survey, table f cntents frm tenant manual) Energy Cnservatin (i.e. building staff educatin, building peratin and maintenance, building EMS mnitring. Nte a valid BOMA BEST certificatin is mandatry) Envirnmental, Regulatry, Sustainability & Waste (ensure yu describe the plicies and prcedures fr each) Emergency Preparedness / Life Safety Training fr Building Persnnel (list f qualificatins fr building persnnel; educatin, designatins, credentials, awards & recgnitin) 3) If the building desn t participate in a certain initiative, utline what is being dne as an alternative. 4) Ensure yur infrmatin is as up-t-date as pssible, including any certificatin (i.e. a cpy f a valid BOMA BEST certificate r BOMA BEST cngratulatins letter as a pdf. Nte this must be available during yur nsite inspectin). 5) Ensure yur necessary attachments have been upladed crrectly. Nte that the prtal system is very picky ensure t nly uplad the dcument file that has been requested. I.e. If it asks fr 5 pdfs, then uplad 5 pdfs, if it ask fr 2 pdfs and 1 jpeg, please uplad based n the stipulated guidelines. 6) Nte: The Building Inspectin Verificatin frm will be prepared by the judges during site inspectin and submitted t BOMA Manitba and the Auditrs 15