GRADUATE HOUSING CONTRACTS

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1 GRADUATE HOUSING CONTRACTS IMPORTANT DATES & PROCESSES February 28 March 28, 2018 ONLINE GRADUATE HOUSING INTENTION (GINT) Between February 28 and March 28, 2018, ALL Graduate and Family Husing cntract hlders MUST submit their husing plans fr the lease term f July 1, 2018 thrugh June 30, 2019 ON-LINE. Link t the nline frm will be sent t yur UCI n February 28, Submissin deadline: March 28, 2018, 11:59 pm. April 9, 2018 FOLLOW-UP CONFIRMATION AND NOTIFICATION Check yur UCI fr ntificatin frm yur cmmunity. It will: Advise yu f the status f yur request/submissin. Infrm yu f fllw-up actin yu must take and the assciated deadlines. Identify yur assigned windw f days t cmplete required paperwrk. April 9-12 r May 7 May 10, 2018 LEASE COMPLETION Cmplete required paperwrk (e.g., lease, lease extensin, clseut frm, vacate ntice) during the assigned windw. Spuses/Dmestic Partners and any ther persn wh is 18 years f age r lder must be available t sign the required dcuments. Dcuments will be ed. They can be printed, signed, scanned and returned r they can be printed and returned t yur cmmunity Husing Office. Questins abut the renewal prcess? Read the FAQs sent t yur UCI Attend a Husing Renewal FAQ Drp-In: 3/6/18, PV Lunge: 5pm 7pm 3/7/18, VP Cmmns 4:30pm 6:30pm 3/22/18, PV Lunge: 5pm 7pm 3/23/18, VP Cmmns: 2pm 4pm Cntact yur husing Office

2 Graduate Husing Intentin (GINT) and Lease Renewal Prcess Frequently Asked Questins Cntents What is GINT?... 1 Imprtant Deadlines:... 1 Why is GINT required t be returned s early?... 1 What if I believe there is an errr in my Prgram r Graduate Status infrmatin?... 2 What if I m undecided right nw?... 2 What if I m traveling, away frm campus, r wrking during the day during my lease signing windw?... 2 Will my husing rental rate change?... 3 Am I guaranteed a lease renewal?... 3 What if I am graduating and starting a new academic prgram at UCI?... 3 What d I need t d if I want t renew my lease and stay in the same apartment?... 3 What d I need t d if I want t transfer t a new apartment?... 4 What is the plicy fr transferring apartments?... 4 What d I need t d if I want t transfer frm a single t a family (full) apartment r vice versa?... 4 What d I need t d if I want t request a summer extensin?... 5 What d I need t d if I want t vacate June 30, 2018?... 5 What if I am at my Maximum Time t Degree and I plan t appeal?...6 What is GINT? In rder t facilitate placement f incming student with guaranteed husing, Student Husing must identify the number, type, and lcatin f spaces that will pen up this summer. Therefre, all current cntract hlders must g nline t indicate their intent t vacate r cntinue their residency in Graduate and Family Husing during the lease year. The survey will be pen t all lease/cntract hlders between: February 28 (9:00am) thrugh Wednesday March 28, 2018 (11:59pm). Imprtant Deadlines: GINT Survey: The last day t cmplete yur survey and declare residency intentin is March 28, 2018, 11:59pm Cnfirmatin t all Students Regarding GINT Survey: April 9, 2018 Lease Renewal fr all Graduate Guarantee Students, Veterans and ther Guarantee Students wh are within their Length f Stay: April 9 April 12, 2018 Ntificatin Regarding Apprved Extensins: April 19, 2018 Lease Renewals fr Waitlist students: May 7-10, 2018 Husing Bills Pst t ZOT Accunt fr July: May 15, Lease End: June 30, 2018 Extensins will nt be apprved beynd: August 31, 2018 Why is GINT required t be returned s early? GINT is a key tl in helping us understand what current residents intend t d during the upcming year. This allws us t try and best meet the needs f current residents, alng with thse f incming students. 1 P age

3 What if I believe there is an errr in my prgram r Graduate Status infrmatin? The yu received regarding the GINT Survey utlined a summary f the degree type, prgram, admit year, guarantee status, and yur length-f-stay expiratin year n file in Student Husing recrds. If yu believe the infrmatin we have n file related t yur prgram data and guarantee status is incrrect, yu need t send an t detailing the infrmatin that yu believe is incrrect by Friday, March 9, Belw is a brief summary f each f these categries. Degree Type: This field will indicate the degree yu will receive upn graduatin. Admit Year: This field will indicate the year yu were admitted t yur prgram. Guarantee Status: This field will indicate whether yu were initially placed in Student Husing with guarantee student status, r if yu were placed as a nn-guaranteed husing placement. Length f Stay Parameters: This field will indicate the length f stay parameters assciated with yur husing guarantee set by yur degree prgram. Fr graduate students, yur length f stay is equal t the nrmative time t degree fr yur prgram. Graduate Guaranteed Husing residents n leases wh mved in : Any student placed thrugh the graduate guaranteed husing prgram will be eligible t remain in residency until he/she has reached the published nrmal time t degree fr Ph.D. and Prime-LC students; three years fr JD students; and tw r three years fr MFA students depending upn their prgram. Graduate Guaranteed Husing residents n leases wh mve in 2018: Any student placed thrugh the graduate guaranteed husing prgram will be eligible t remain in residency until he/she has reached the published nrmal time t degree minus 1 fr Ph.D. and Prime-LC students; three years fr JD students; and tw r three years fr MFA students depending upn their prgram. Nn-Guaranteed residents placed thrugh Waitlist Placement n leases: Husing leases expire n June 30th f each year and are nt guaranteed/assured fr renewal. Husing eligibility limit is the published nrmal time t degree (NTTD -1 fr Fall 2018) fr Ph.D., M.D. and Ed.D students; tw years fr terminal masters; and tw r three years fr MFA students depending upn their prgram. Residents may submit a request fr lease renewal if he/she is within his/her husing eligibility limit. Requests fr renewal are subject t review and apprval and based n space availability. Veteran, Reservist (Includes Natinal Guard) and Active Duty Service Member: Nrmative Time t Degree r 4 Years, whichever is greater. Length f Stay Expiratin: This year indicates the year that eligibility t live in Graduate and Family Husing expires, based n Academic Nrmative Time T Degree r yur placement type, i.e. Veteran.) Due t grwing enrllment, students are nt able t remain past their Length f Stay Expiratin. Length f Stay Expiratin des nt indicate a Guarantee Status r Guarantee Renewals. What if I m undecided right nw? There may be many factrs still up in the air, making it difficult t make this decisin by the due date. Nnetheless, t meet the needs f each Graduate and Family Husing Cmmunity, all residents are asked t declare their residency intent by March 28, 2018, fr the lease term. This is essential because it allws us t have a mre accurate picture f wh is planning t remain and vacate Graduate and Family Husing. If yu fail t submit a GINT survey r request an ptin yu are nt eligible fr, we have n chice but t assume yu plan t vacate n June 30, In this case, we will mve frward with lease expiratin and ffer yur apartment t anther resident starting in early July. What if I m a transfer student living in husing? Transfer students are guaranteed ne (1) year f n-campus husing. As a resident living in graduate and family husing, yu may request a renewal, but are nt given an assured renewal. What if I m traveling, away frm campus, r wrking during the day during my lease signing windw? This shuld nt impact yur ability t cmplete the lease. Leases will be sent ut electrnically. They can be printed, scanned and returned via . The imprtant thing is t check yur UCI during yur lease renewal perid. If yu 2 P age

4 dn t get an frm us at the start f the lease perid, check yur junk mail. If yu dn t see it in either place yur cmmunity husing ffice and we wuld be happy t resend it t yu. Will my husing rental rate change? Rental rates fr will be psted n the Student Husing website when they are apprved by the University. This will ccur prir t any student being asked t return a lease fr the Academic Year. Yu will als receive individual ntificatin f the new rental rates n later than May 15, Am I guaranteed a lease renewal? The answer depends n yur placement status when yu entered Student Husing. Graduate Guaranteed students wh met all deadlines and are within their length f stay (nrmative time t degree) are assured a renewal in the same apartment and with the same dmestic status. Additinally, they are eligible t be placed n a waitlist t transfer apartments r change dmestic status. When Student Husing reaches their psitin n the waitlist they can transfer and keep their husing guarantee. Students wh were Nn-Guaranteed were placed as waitlist placements are nt assured a renewal. Nn-guarantee student renewals will be made starting May , and if yu are apprved t stay yur lease renewal perid will be May 7-10, We appreciate and value all f ur residents and d everything pssible t accmmdate incming students withut denying students a renewal. Nnetheless, until we see hw many incming Graduate Guarantee students applied fr Student Husing we cannt ffer a renewal t students placed frm the waitlist. What happens if I d nt receive a lease renewal? Students wh d nt receive an extensin will be required t vacate their assignment by June 30 th, Students wh d nt receive a renewal will als have the ptin t request a summer extensin. Graduate and Family Husing wants t supprt all students with their husing, whether n r ff-campus. T this effrt, husing wrkshps and a husing resurce fair will be ffered in May. Husing Renewal FAQ Drp-In Sessins: 3/6/18, PV Lunge: 5pm 7pm 3/7/18, VP Cmmns 4:30pm 6:30pm 3/22/18, PV Lunge: 5pm 7pm 3/23/18, VP Cmmns: 2pm 4pm Husing Resurce Fair: May 8 (tentative date), 5pm 7pm During the Husing Renewal FAQ Drp-in Sessins, questins will be answered, husing resurces prvided and appintments fr in-persn meetings will be scheduled. During the Husing Resurce Fair: n-campus resurces will be available as well as ff-campus lcal husing ptins will be n-site and available t answer questins. What if I am graduating and starting a new academic prgram at UCI? Cngratulatins! If yu are graduating please cme in t the Husing Office and speak with an assignments staff member wh will be able t prvide yu with instructins t fit yur specific situatin. What d I need t d if I want t renew my lease and stay in the same apartment? Yu need t be a full time student in Fall Quarter 2018 in rder t renew yur lease. Yu are nt eligible fr a lease renewal at this time if yu are graduating in the Spring r Summer Quarters f 2018 and nt starting anther UCI academic prgram that qualifies yu t live in Graduate and Family Husing. On yur survey chse the ptin: t renew yur husing lease fr the lease term f July 1, 2018, t June 30, 2019, and remain in my current apartment. The Week f April 9-13, 2018, yu will receive a ntice t: Renew yur lease, which will be attached t the r Pending enrllment, in May yu may be ffered renewal based n available space. When yu receive yur lease, return yur signed lease by the deadline stated in the . Failure t return a cmpleted lease culd result in lease terminatin being initiated and yur apartment being ffered t smene else. 3 P age

5 If we are unable t renew yur lease, yu will receive a ntice t vacate. Yur lease will expire n June 30, If yu wuld like t request a summer extensin, yu will need t cntact yur cmmunity husing ffice within seven days f receiving the signed attachment. What d I need t d if I want t transfer t a new apartment? Yu must renew yur lease fr yur current apartment, while cncurrently requesting t mve t a different apartment in the future. Yu will need t cmplete a new husing applicatin. PLEASE NOTE: Immediate transfers are NOT guaranteed; placements are made accrding t availability and GFH applicatin date. Yu need t be a full time student in Fall Quarter 2018 in rder t renew yur lease r sign a lease t transfer. Yu are nt eligible fr a lease renewal/transfer at this time if yu are graduating in the Spring r Summer Quarters f 2018 and nt starting anther UCI academic prgram that qualifies yu t live in Graduate and Family Husing. On yur survey chse the ptin: that yu want t renew yur husing lease fr the lease term f July 1, 2018 t June 30, 2019 and that yu are interested in transferring t anther apartment in Campus Village, Pal Verde, r Veran Place. Cmplete a new Husing Applicatin. The 2018 GFH applicatin, pening March 1, Yu need t cmplete a 2018 GFH Applicatin t be eligible fr a transfer. T apply, fllw the link belw, lg-in using yur UCInetID, and cmplete the applicatin, During the week f April 9, 2018, yu will receive a ntice t: Renew yur lease, which will be attached t the r Pending enrllment, in May, students withut assured renewals may be ffered a renewal based n available space. When yu receive yur lease, return yur signed lease by the deadline stated in the . Failure t return a cmpleted lease culd result in lease terminatin being initiated and yur apartment being ffered t smene else. If we are unable t renew yur lease, yu will receive a ntice t vacate. Yur lease will expire n June 30, If yu wuld like t request a summer extensin, yu will need t cntact yur cmmunity husing ffice within seven days f receiving the ntice. Once an apartment becmes available and we get t yur place n the waitlist yu will be ffered a transfer. We will accmmdate as many f these transfers as pssible befre June We will nt be ffering any new internal transfers frm June September Starting Octber 1 st, 2018, we will begin ffering internal transfers again based ff f waitlist rder. What is the plicy fr transferring apartments? Residents wishing t mve between the Campus Village Grad, Pal Verde and Veran Place cmmunities must submit an applicatin t the GFH waiting list ( In additin t the standard eligibility criteria, resident applicants must have been in their current assignment fr at least 12 mnths and have n utstanding balances n their husing accunt befre they are eligible t relcate. Placements frm the waitlist are made as spaces becme available. The cmmunity in which the student resides will be given at least 45-days ntice f intent t vacate. If the space in the future cmmunity is available in less than 45 days, the lease start date in the new assignment may begin as early as 30 days after the ffer was extended. The resident will be financially respnsible fr bth apartments during any verlap perid. This plicy als applies if yu are requesting t change frm a shared apartment t a family apartment r a family apartment t a shared apartment. Residents are given a maximum f tw husing ffers, if bth ffers are declined, yur applicatin will be deactivated and yu must reapply. What d I need t d if I want t transfer frm a single t a family (full) apartment r vice versa? Yu must renew yur lease fr yur current apartment, while cncurrently requesting t mve t a different apartment r change the designatin f yur apartment in the future. Yu will need t submit a new husing applicatin with yur requested preferences listed ( The applicatin pens March 1, P age

6 PLEASE NOTE: Immediate transfers are NOT guaranteed; placements are made accrding t availability and GFH applicatin date. Yu need t be a full time student in Fall Quarter 2018 in rder t renew yur lease r sign a lease t transfer. Yu are nt eligible fr a lease renewal/transfer at this time if yu are graduating in the Spring r Summer Quarters f 2018 and nt starting anther UCI academic prgram. On yur survey chse the ptin: that yu want t renew yur husing lease fr the lease term f July 1, 2018 t June 30, 2019 and that yu are interested in transferring t anther apartment in Campus Village, Pal Verde, r Veran Place. The 2018 GFH applicatin pens March 1, Yu need t cmplete a 2018 GFH Applicatin. T apply, fllw the link belw, lg-in using yur UCInetID, and cmplete the applicatin, Even if yur rmmate is mving ut, d nt assume we will be able t cnvert yur apartment frm a single apartment t a full apartment. Changes will be based n availability and yur current place n the husing waitlist. Students wh have a change in their family situatin and want t change frm a full apartment t a single apartment shuld visit their cmmunity husing ffice and speak with the assignments team. What d I need t d if I want t request a summer extensin? On yur survey chse the ptin: that yu d nt want t renew yur lease, but wuld like t extend yur stay fr sme prtin f the summer. Please include the vacate date yu wuld like t request fr yur extensin. Extensins will nt be apprved beynd August 31, On April 19, 2018, yu will receive an cnfirming yur request and ntifying yu f the final decisin. We take all requests int cnsideratin, then lk at what we are able t accmmdate. The cnfirmatin will include ne f the fllwing decisins: Extensin apprval fr the date requested. Alng with this yu will receive a lease renewal fr the lease term and a Lease Terminatin Clse-Out frm which will be dated with yur apprved extensin. Bth the signed lease and Lease Terminatin Clse-Out frm need t be returned by April 23, 2018, fr yur lease extensin t be finalized. OR The best date we can ffer based n yur request and ur availability. Alng with this yu will receive a lease renewal fr the lease term and a Lease Terminatin Clse-Out frm which will be dated with yur apprved extensin. Bth the signed lease and Lease Terminatin Clse-Out frm need t be returned by April 23, 2018, fr yur lease extensin t be finalized. Once the extensin is apprved, we will nt mdify the extensin date. This is the best date we culd prvide yu. Cmpletin f the Lease Terminatin Clse-Out frm serves as a frmal acknwledgement f yur intent t vacate the apartment n the apprved date and cannt be revised at a later date. What d I need t d if I want t vacate June 30, 2018? On the survey chse the ptin: yu d nt want t renew yur lease and yu plan t vacate by June 30, Yur Cmmunity Husing Office will send yu a letter via cnfirming yur vacate date. Yu will als receive a letter via USPS. Once lease expiratin is sent and paperwrk is cnfirmed, yu cannt mdify yur request. If yur plans change later, yu will need t apply fr husing thrugh the husing waitlist. Yu will receive instructins via fr cleaning, key return, and a request fr yur frwarding address. What if I have been ntified that I am at my Maximum Time t Degree and I plan t appeal t Graduate Divisin fr an increase in my time t degree cmpletin beynd the academic year? If yu plan t appeal, yu shuld fllw the instructins in the letter sent t yu by Graduate Divisin. If yur appeal is granted, Graduate Divisin will cntact Student Husing. We will assess yur ability t renew at that 5 P age

7 time. Until that time, yu shuld assume yu are vacating and identify yur transitin preferences in the survey. If we d nt receive preferences fr yu, we have n chice but t assume yu plan t vacate n June 30, In this case, we will mve frward with lease expiratin and ffer yur apartment t anther resident starting in early July. 6 P age

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