TRAFFIC SURVEYS FOR BOT ROAD PROJECT IN MADHYA PRADESH. Scope of Work Carrying out Traffic Surveys in MP

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1 Scope of Work Carrying out in MP Scope of work, Submission and payment will be as follows:. Scope of Work: Carrying out traffic surveys as described below in the Figure: location map and Table: summary by adhering to the survey objectives, survey time period, terms & conditions, payment schedule and checklist which are mentioned in detail in the sections 2, 3, 4, 5 and 7. Submit the quotation as per the details mentioned in the section no.6 along with item rates for additional traffic surveys as per details mentioned in section 6.. The traffic survey forms and targeted sample of each traffic survey is provided in the annexure. Study area and Location map: The study area is in the state of Madhya Pradesh. In Madhya Pradesh the study corridor is along SH - 3 (Neemuch Ratlam highway) consists of three sections. The below mentioned table and picture summarizes the highway corridor for the traffic study. The below pictures depicts the highway stretches including Study area along with the traffic survey locations. Table: Project Corridors for the study S.no. Project/Corridor State Highway Length (in kms) No. of Toll Plazas Jaora - Nayagaon corridor MP SH Figure Study Area and Survey Locations Page

2 In addition to the toll plaza locations, traffic surveys might also be planned on the major adjacent roads in the project influence area. Some of the locations on the adjacent roads are planned and mentioned in the table below along with traffic surveys and duration. In case of any additional surveys required the survey agency needs to be carried out as per the objectives and scope for which payment will be done on item rate basis. The entire traffic surveys are planned for completion in the duration of eight (8) days including data coding and processing. Table: surveys Toll Plaza Locations S.no. survey Survey duration (days & hours) No. of Locations Remarks count 7 days X 24hr 3 Toll Plaza Locations (refer previous table and picture) Table: Additional surveys Adjacent Roads / Project road S.no. survey Survey duration (days & hours) No. of Locations Remarks count 7 days X 24hr NH3 (Chhoti sadri to Pratapgarh) Page 2

3 Nimbahera to Pratapgarh Alternate road Survey location Alternate road 2. Survey Objectives: a) Classified Vehicle Counts Using Videography Method Classified vehicle volume counts shall be conducted at identified locations for a period specified in the survey plan using videography method. The output should present direction wise and Category wise, hourly flow, 5-minute flow and daily variation. Care must be taken on clear visibility should be ensured before the start of survey itself. The traffic count summary for every day should be provided to client in soft copy (MS Excel) within days of conclusion of each traffic count survey. The filled-in survey formats (hard copy) along with Video data in a hard disk should be submitted by the end of the corresponding week. Page 3

4 3. Time Period of Completion to be commenced from the date specified after the approval from the approving authority and should be completed within 8 days from the date of start of work this shall include the data coding and processing. Data Coding, punching (converting it to soft copy) shall be carried out simultaneously at site and in no case deliverables of the soft copies shall be beyond days after the completion of the respective survey. Any suggestion/correction should be incorporated and submitted in 3 days time from the date of issuing the work order. 4. Terms and Conditions ) A trained and experienced Supervisor shall be present at all times at all the survey locations. 2) As mentioned in the survey plan, the mentioned number of enumerators shall be placed at all the survey locations for all the days of the surveys. 3) All the survey forms in hard copies for conducting all traffic surveys and stationery items (pens, pads etc.) shall be procured by the traffic survey agency; the softcopy of the survey format will be provided by the Client 4) All the necessary infrastructure required for smooth conduct of surveys such as safety jackets, lighting (for night times or low light conditions), temporary seating arrangements, tents, traffic cones, batons, etc. should be provided by the survey agency and it is the responsibility of the survey agency to maintain the same for the whole duration of the surveys. 5) All the traffic survey enumerators and supervisors should be well trained and experienced before the start of each survey. The mandatory age of all the enumerators shall be minimum as prescribed and applicable by the local laws. 6) Manpower deployment should be as per commitment. DIMTS reserves the right to conduct checks at random, and in case of any discrepancy, you would have to repeat that particular survey on the same day of the week and the cost of the repeated survey will be borne by the survey agency. 7) Data Coding and punching in MS Excel has to be done for all the traffic surveys in the English language only and submitted vide within the stipulated time agreed prior to the commencement of survey. 8) In case DIMTS is not satisfied with the quality of the data, you may be asked to repeat that particular survey on the same day of the week and the cost of the repeated survey will be borne by the survey agency. 9) If the work is not completed within the stipulated time frame, unless the reasons are beyond control, a penalty of 0.5% of total fee will be levied on per day basis. 0) The cost of local conveyance (to and fro from survey locations), food and any other daily allowance of all the Supervisors and enumerators shall be borne by the survey agency. Page 4

5 ) Survey schedule and contact numbers of the deployed team should be communicated to the Client (DIMTS) at least 24 hours prior to commencement of the survey. 2) Survey agency team should follow the checklist given below at all the time of the traffic survey. Apart from the above-mentioned terms and conditions, checklist provided as part of the work order should also be strictly followed 5. Payment Schedule The payment to the survey agency shall be made in Indian (INR) currency. Payment will be made upon raising the invoice as per following schedule:. 30% mobilization fee % amount shall be released after completion of the surveys % amount shall be released after submission of all data in soft and hard copies and incorporating all corrections/ suggestions, if any. 5.. Penalty If the work is not completed within the stipulated time frame, unless the reasons are beyond control, a penalty of 0.5% of total fee will be levied on per day basis where the Final penalty is limited to 0% of the Quote value. 6. Quotation Submit the quotation under major heads mentioning the rates along with the total amount in the Indian currency excluding taxes. Table: Survey Quotation summary with fee rates and Quantity S.no 2 Survey count count Duration of survey 7 days X 24hr 7 days X 24hr Total Amount in Rs. (Amount in Numbers) Quantity (Survey Locations) Rate (per Unit) Total Amount A B A * B 3 Remarks Toll Plaza Locations on project corridors Alternate road Total Amount in Rs. (Amount in Words excluding taxes): Taxes applicable (GST): Total Amount in Rs. (Amount in Words including taxes): Page 5

6 6.. Additional scope of work Any additional surveys (including duration and type of surveys) beyond the surveys mentioned in the scope of work will be paid on item rate which shall be paid as per the quotes provided below. Table: Item rates for Additional surveys S.no. Additional (Adjacent roads) Survey Duration Rates (in Rs.) per Location count - video TVC - 24h X 7d 2 count - video TVC - 24h X 3d 3 OD Survey - 24hr OD - 24h X d 4 Registration plate Survey RP - 24h X d 5 count - Manual Count TVC - 24h X d 7. Checklist: For survey supervisors and enumerators Checklist during All survey supervisors and enumerators present at site should be wearing reflective jackets as safety precautions Enumerators should be clearly briefed and tested about category of vehicle and its 2 identification, that they are counting and interviewing (OD survey) 3 Mock survey of minimum of 30 min. at start of the day is ensured at all locations Survey locations are set up on either side of the road to cater to each direction of 4 traffic. Enumerators for change of shift on day one are at site at least an hour before their 5 slot and briefed and tested for category of vehicles Survey is being carried out with relievers (already considered in the manpower 6 requirement) at all locations - to cover during breaks/shifts Enumerators are taking break for food/rest only if relievers (already considered in the 7 manpower requirement) are taking their place 8 are continuously and thoroughly supervised; Proper precautions shall be taken care of like the anticipation of rain which should not 9 hamper the survey progress Frequent checks are done to ensure that enumerators are completely aware of the 0 category of vehicle that are counting The responses for OD survey should be recorded in English language preferably and the coded and punched data shall be sent in English language only Page 6

7 ANNEXURE: Survey Forms Survey Forms attached S.no Survey Survey Forms Remarks TVC survey (video / manual) Attached (Passenger & Goods traffic separate personnel per direction) 00% data Page 7