RURAL MUNICIPALITY OF BRITANNIA NO MINUTES OF THE REGULAR MEETING HELD August 22, Dale Forland Jim Collins Dale Crush

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1 RURAL MUNICIPALITY OF BRITANNIA NO. 502 MINUTES OF THE REGULAR MEETING HELD August 22, 2018 The Britannia Municipal Council convened their Regular Meeting in the Council Chambers of the Rural Municipality of Britannia Office at 9:02 a.m., August 22, 2018 with Reeve John Light presiding. Present: Reeve: John Light Councillors: Ed Noble Dale Forland Jim Collins Dale Crush Administrator: Wanda Boon Absent: Kim Schindel Cory McCall Adopt Minutes: 375/18 NOBLE: That we accept the minutes of the Regular Meeting of the Council of the Rural Municipality of Britannia No. 502 held on August 8, 2018 as presented. Consent Agenda: 376/18 FORLAND: That we accept the items on the consent agenda as presented. Development Services Officer Cindy Schreiber joined the meeting at 9:13 a.m. County of Vermilion River Referral SE W4M 377/18 CRUSH: That Council advises the Country of Vermilion River in regards to development referral DP located on SE W4M proposing for the installation of an 80,000 litre above ground fuel tank and 2 new fuel pump islands, that since the topography of the land would have any leaks of significant volume directed into the Rural Municipality of Britannia No. 502, that the RM requests that careful review is undertaken to ensure the containment proposed is adequate in the event of a spill. Tangleflags Community Park SE W3 378/18 FORLAND: That Council acknowledges motion #15 made on February 3, 1967 regarding the efforts made by Mr. Sydney J. Early and previous Council to have the property Pt. SE W3 (Blk/Par A-Plan Ext 14) subdivided and used for the Tangleflags Community Park Project and that this property continue to be held for this purpose.

2 R.M. of Britannia #502 Regular Meeting 2 Memorandum of Understanding SW W3 379/18 NOBLE: That we enter into a Memorandum of Understanding with Baytex Energy Ltd. to allow them to utilize an existing access approach located West of SW W3 for the purpose of gaining access to two proposed padsites located at W3 and W3. Further, that the agreement spells out the terms under which approval is given, and that the Administrator and Reeve are instructed to sign the agreement once signatures are obtained from Baytex. Discretionary Use Timelines 380/18 CRUSH: That we have Administration draft a bylaw to amend our Zoning Bylaw to provide for maximum timelines on discretionary use developments, and present it to Council at an upcoming meeting. Road Construction Land Agreement NE W3 Ext. 1 and NE W3 Ext /18 NOBLE: That the Rural Municipality of Britannia No. 502 acquire the necessary area of land described as NE Ext. 3 for the authorized municipal purpose of road construction on the Grid 684 curve (corner of Township Road 514 and Range Road 3251) which consists of lengthening the existing culvert and adding material to widen and strengthen the base and slope of the curve. Expropriation of Land for Road Construction NE W3 Ext. 1 and NE W3 Ext /18 FORLAND: That the Council of the Rural Municipality of Britannia No. 502 acknowledges the attempts to contact the registered landowners of the NE W3 Ext.1 and Ext. 2 to obtain an agreement for sale of the required area of land for the purposes of road construction on the Grid 684 Curve (corner of Township Road 514 and Range Road 3251) to lengthen the existing culvert and add material to widen and strengthen the base and the slope of the curve. Further, the Council agrees to the area shown on Option 2 of the construction site plan submitted by Clifton Associates dated August 7, 2018 and accepts this area to be surveyed, and the Plan of Proposed Survey shall be deposited with the Administrator. Further, that Council agrees to proceed under the expropriation process and instructs Administration to draft a Bylaw for Expropriation to be presented to Council for their deliberation. 383/18 NOBLE: That being a Bylaw to Authorize the Expropriation of Land be given first reading. 384/18 FORLAND: That being a Bylaw to Authorize the Expropriation of Land be given second reading. 385/18 COLLINS: That we agree to give being a Bylaw to Authorize the Expropriation of Land all three readings at this meeting.

3 R.M. of Britannia #502 Regular Meeting 3 386/18 CRUSH: That being a Bylaw to Authorize the Expropriation of Land be read a third time, adopted sealed and signed by the Reeve and Administrator. Development Services Officer Cindy Schreiber left the meeting at 10:14 a.m. RCMP Quarterly Report 387/18 NOBLE: That we accept the quarterly report and Acknowledgment of Consultation received from the Maidstone RCMP, and that we authorize the document for signing by the Reeve of the Municipality. Reserve Constable Thane Burgoyne attended the meeting from 10:14 a.m. to 10:40 a.m. to discuss RCMP matters. Council agreed to break for coffee from 10:40 a.m. 10:52 a.m. Closed Meeting 388/18 NOBLE: That the Rural Municipality of Britannia No. 502 Council Meeting be closed commencing at 10:52 a.m. to discuss human resources issues. Reconvene Meeting 389/18 NOBLE: That the Rural Municipality of Britannia No. 502 Council resume sitting as Council at 11:14 a.m. Fire Department Call-Out 390/18 CRUSH: That we pay a three hour minimum call-out time to Britannia Fire Fighters when they attend a call of less than three hours at the current rate of pay for each Fire Fighter. Accounts for Approval 391/18 CRUSH: That the following accounts requiring Council approval, a list of which is attached hereto and forms a part of these minutes be approved for payment and signed by the Reeve and Administrator: General Cheques #29407 to #29410, Electric Funds Transfers #1956 to 1960, and Direct Deposit Payment #1118 totalling $410, /18 NOBLE: That being a Bylaw to Provide for the Municipality of Britannia No. 502 be given first reading at this meeting. 393/18 FORLAND: That being a Bylaw to Provide for the Municipality of Britannia No. 502 be given second reading at this meeting.

4 R.M. of Britannia #502 Regular Meeting 4 394/18 COLLINS: That we give being a Bylaw to Provide for the Municipality of Britannia No. 502 all three readings at this meeting. UNANIMOUSLY 395/18 CRUSH: That being a Bylaw to Provide for the Municipality of Britannia No. 502 be read a third time, adopted sealed and signed by the Reeve and Administrator. 396/18 CRUSH: That being a Bylaw to Regulate the Proceedings of Municipal Council and Council's Committees be given first reading at this meeting. 397/18 NOBLE: That being a Bylaw to Regulate the Proceedings of Municipal Council and Council's Committees be given second reading at this meeting. 398/18 FORLAND: That we give being a Bylaw to Regulate the Proceedings of Municipal Council and Council's Committees all three readings at this meeting. UNANIMOUSLY 399/18 COLLINS: That being a Bylaw to Regulate the Proceedings of Municipal Council and Council's Committees be read a third time, adopted sealed and signed by the Reeve and Administrator. Administrator Boon declared a conflict of interest as per Motion #345/18 and left the meeting. Council agreed to break for lunch from 12:10 p.m. 12:50 p.m. Development Services Officer Cindy Schreiber joined the meeting at 12:50 p.m. to record the minutes of the meeting. Foreman Dan Fedirko joined the meeting at 12:50 p.m. to discuss public works matters. Culvert Sleeve Tender Award 400/18 COLLINS: That the R.M. of Britannia No. 502 Council awards tender RM502 for the Grid 684 Culvert Sleeve supply and install to Points Athabasca Contracting LP in the amount of $231, including taxes. Further that we authorize the Administrator to sign the Contract No RM502 - Grid 684. Further that if there are any change orders required, the Council should be made aware of these costs. Grid Road 798 Construction Extension 401/18 NOBLE: That council accepts the recommendation of Clifton Associates regarding the current paving project with ASL Paving Ltd. on Township Road 514 to extend the 50 mm overlay approximately 650

5 R.M. of Britannia #502 Regular Meeting 5 meters east and extending the 100 mm paving approximately 300 metres east ending just past the intersection of Range Road Sales Oil Usage 402/18 CRUSH: That we switch to using sales oil rather than HF-1000M for road oiling in the municipality. Road Oiling Priority 403/18 NOBLE: That the Rural Municipality of Britannia No. 502 amend the list of Road Projects 2018 to place the area on grid road 684 near the mail box corner higher on the list of priorities than the roads in Country Meadow Estates for the receipt of sales oil or HF 1000M. In Favour: Noble, Forland, Crush and Light Opposed: Collins Foreman Dan Fedirko and Development Services Officer Cindy Schreiber left at 2:37 p.m. Administrator Boon returned to Council Chambers at 2:37 p.m. Caveat and Municipal Reserve Removal 404/18 NOBLE: That due to the fact that subdivision according to the proposed plan was never completed, we remove the caveat registered on behalf of the Rural Municipality of Britannia No. 502 that has been registered against Title # in conjunction with this plan, and that we also revoke the requirement for deferral of Municipal Reserve from this subdivision. Greenstreet Water Treatment Plant Upgrades 405/18 FORLAND: That we agree to contract with Dynamic Systems to implement their plan for Greenstreet Water Treatment Plant Upgrades Wet Well Conversion of Chamber 1 and 2 Preliminary Implementation/Installation Plan as presented. Liquor Permit Approval 406/18 CRUSH: That we approve a liquor permit for the purpose of a staff Barbecue in Bays 4 and 5 of the Rural Municipality of Britannia #502 Shop, Railway Ave. Hillmond Sask. on August 10, 2018 from 5:00 p.m. to 11:30 p.m. Sign Bylaw Amendment 407/18 COLLINS: That we amend our Sign Bylaw to allow for two "trucks turning signs to be placed on grid 774 on either side of Range Road 3271A. Adjourn 408/18 NOBLE: That this meeting be adjourned, the time being 3:24 p.m. Reeve Administrator