PROPERTY MANAGEMENT REPORT
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1 PROPERTY MANAGEMENT REPORT PROPERTY MANAGER REPORT FOR THE MONTH OF AUGUST 2015 FOR THE MONTH OF MARCH 2015
2 CONDESCENDENT MR. SHARIF V. D. BURGH Chairman MS. LIM SZE SZE Secretary MR. SECK MUN KHEONG Treasurer MR. RICHARD FOX Committee Member MR. Y. P TAN Committee Member MR. DANIEL K. K. TAN Committee Member MR. YOGESWARAN Committee Member MR. HAIRUDDIN MOHAMAD Committee Member MR. CHANG YEW KWONG Committee Member MR. YAP KHAI CHOOI Developer s Representative 22 2
3 CONTENTS Occupancy Statistics Outsourced Appointed Contractors Appointed Outsourced Maintenance Local Authorities License Insurance Utilities & Consumptions Syabas Electricity Telekom MOZA Security Services Performance Duty Schedule Security for month of August 2015 Security Monthly Report (August 2015). Additional Info for Security Services. Prim & Proper Cleaning Services Performance Duty Schedule Cleaning for month of August 2015 Additional Info for Cleaning Services. Living Flora Landscape services Duty Schedule Landscape for month of August 2015 Additional Info for Landscape Services. Pleasant Pool Pool Services Additional Info for Pool Services. Scheduled Inspection & Services Switch Room Pest Control and Hygiene Services 30 List of Works Completed by 31 Maintenance/Contractor On Going Project 32 Incidents. 33 Renovation Record
4 Additional Info: Occupancy Statistics Total Units Owner Tenant Sold Units Occupied Occupied Units (%) Units (%) Units (%) Fairlane (Tower A) Fairlane (Tower B) Grand Total Tower A Occupancy % Tower B Occupancy % Total Occupied % Non Occupied Units % Occupied Jan'15 Feb'15 Mar'15 Apr'15 May'15 Jun'15 Jul'15 Aug'15 Occupied 4
5 Outsourced Appointed Contractors No. 1 2 Company Moza Security Services Sdn Bhd Prim & Proper Cleaning Services 3 Wellgon Sdn Bhd 4 5 Sanicare Hygiene Services Sdn Bhd MaxPro Services Sdn Bhd Services Provided Security Cleaners Waste Disposal Hygiene and Sanicare Pest Control 6 Living Flora Landscape 7 Perunding MM Visiting Electrical Engineer Period of Contract Monthly basis Monthly basis Monthly basis Monthly basis Monthly basis Monthly basis Monthly basis Cost (RM) Include 6% GST 27, , , TOTAL 44,
6 Appointed Outsourced Maintenance No Company Dimensi Tenaga Sdn Bhd Mitsubishi Elevetor (M) Sdn Bhd Pleasant Pool Sdn Bhd Maintenance Coverage Fire Fighting Lift Services Swimming Pool Period of Contract Monthly basis Monthly basis Monthly basis Cost (RM) Include 6% GST 2, , TOTAL 10,
7 Local Authorities License Local No. License Authorities 1 JKKP Lift 2 Jabatan BOMBA Fire Extinguisher 3 MACP Music Authors' Period of Contract 20 th Jan th Apr th April st April th May th May 2016 Insurance Local No. Authorities AXA Affin 1 General Insurance AXA Affin 2 General Insurance AXA Affin 3 General Insurance License Fire Insurance Plate Glass Public Liability Period of Contract 1 Dec Nov Dec Nov Dec Nov
8 UTILITIES & CONSUMPTIONS Syabas 10, , , , , , , , , , Jan Feb Mar Apr May Jun July Aug Sept Oct Nov Dec Month (RM) (RM) Jan 3, , Feb 3, , Mar 3, , Apr 3, , May 3, , Jun 3, , Jul 3, , Aug 3, Sep 3, Oct 3, Nov 3, Dec 3, Additional Info: Still have not received a bill for the month of July 2015 from SYABAS. 8
9 Additional Info: Still have not received the bill from Syabas. Because they will just close the account on13th every month. 9
10 Electricity 100, , , , , , , , , , Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Month (RM) (RM) Jan 35, , Feb 29, , Mar 40, , Additional Info: Reading taken only for consumption month of July 2015 Apr 36, , May 39, , Jun 47, , Jul 20, Aug 35, Sep 74, Oct 43, Nov 41, Dec
11 Additional Info: 11
12 Additional Info: 12
13 Additional Info: 13
14 Additional Info: 14
15 Telekom Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Month (RM) (RM) Jan Feb Additional Info: Reading taken only for consumption month of July 2015 Mar Apr May Jun Jul Aug Sep Oct Nov Dec
16 Telekom Summary for January 2015 to December 2015 TELEKOM MALAYSIA BERHAD - A/C No. P
17 MOZA Security Services Performance Total Staff Total Stationed Complaint Shortag Turnove Staff Received e r Performance 5 Guards 1 In-House Supervisor / Officer (Day) 5 Guards 1 In-House Supervisor / Officer (Night) Good Good 1. Monthly meeting / discussion with MOZA Security Services Performances 2. Moza has allowed their Security Guards have alternate Off Day and replacing the empty place with other Security Guards. 17
18 Duty Schedule Security for month of August
19 19
20 20
21 MOZA Security Services (M) Sdn Bhd 21
22 Prim & Proper Cleaning Services Total Stationed Staff Total Shortag e Staff Turnove r Complaint Received Performanc e 6Cleaners 1 Supervisor Good Additional Info: 1. Monthly meeting / discussion with Prim & Proper 2. Weekly checking and rounding especially staircase area, refuse chamber and lobby area for cleanness 3. As at month of June 2015 no bad comment on cleaners. 22
23 23
24 CLEAN UP CORRIDOR AREA The process of cleaning the corridor area from 8 th floor to 26 th floor takes about four to five days and it is carried out once a month. It involves two workers to carry out the process. Done on : 05 th August 2015 CLEAN UP WALKWAY AREA The process of cleaning the all walk way area takes about four hours and it is carried out every saturday in a month. It involves two workers to carry out the process. Done on : 01 st, 08 th, 15 th, 22 nd & 29 th August 2015 CLEAN UP REFUSE CHAMBER Refuse chamber cleaning process takes about two hours and it is carried out twice a week (every Wednesday & Saturday). It involves an employee to carry out the process. Done on : 05 th, 12 th, 19 th & 26 th August (Wednesday) 01 st, 08 th, 15 th, 22 nd & 29 th August (Saturday) 24
25 Living Flora Landscape services Total Stationed Staff Complaint Received Performance 1 staff - Good Additional Info: 1) Enclose schedule of their Duty 25
26 Additional Info: Duty Schedule Lanscaping for month of August
27 PR LANSCAPE MAINTAIN BY LIVING FLORA ENTERPRISE Landscape at Bintang Fairlane Residences Living handled by Flora Enterprise. They supply a worker to perform work such as watering, soil loosening, weeding / dispose plant and related debris etc., disease and pest control (To inspect all plants on a monthly basis and upon locating any disease promptly pest insert appropriate insecticide or treatment plant ), pruning, fertilizing and clean up (to clear waste materials, dead plants, leaves from planting area)
28 Pleasant Pool Pool Services Complaint Total Stationed Staff Received Performance 1 staff 0 Good Additional Info: Working Hours: 1) 3 days per week and 2 hours per day with 1 man power. 28
29 WATER QUALITY IN THE SWIMMING POOL MAINTAIN BY PLEASANT POOL SDN BHD Swimming pool in Bintang Fairlane Residences in Pleasant Pool maintain the Enterprise. They supply a worker to carry out works such as vacuum and brush the pool walls and floor on each visit to remove algae and / or other substances / debris accumulated, super chlorination will be carried out whenever necessary or as otherwise instructed by the Management or JMC, carry out the necessary tests to determine the chlorine parts per million (ppm) residue and to adjust the concentration to maintain the water chemistry at an acceptable level, conforming to industry standards and legal requirements, filter backwash and rinse twice a week, to ensure the tidiness / cleanliness of the pump, check all equipment and accessories and immediately report of any parts that requires replacement due to wear and tear or otherwise and shall inform the Management or Maintenance, prior to replacement of any parts due to wear and tear or otherwise and ensure that the water level in the pool is always topped up to the correct and appropriate level. 29
30 SCHEDULED INSPECTION & SERVICES Switch Room Description Switch Rooms Inspection Date Testing Date Service Date Remarks 9, 22 9, 22 9, 22 - Generator Pest Control and Hygiene Services No. Services Date of Services Remarks 1 Fogging 1,22 2 Spray and Baiting 1,22 3 Refill air freshener, change mats 2,15 and change sanitary bins 30
31 List of Works Completed by Maintenance/Contractor. No. Description 1 Change lock set at Female Toilet Lobby Block A. 2 Change hand basin tab at Male Toilet Lobby Block A. 3 Test & running Generator. 4 Replace corridor lighting at 1 st Floor (Block B) 5 Monitor the elevator servicing with our service provider. 31
32 On Going Project. Service Road Resurfacing At Bintang Fairlane Residences - Re-Painting of External Facade Including Sealing of Cracks. - Re-welding /Replacement of Rusted Mild Steel Hollow Sections and Flat Bars of air-cond. - Cleaning of External Glass Wall (Excluding Owners Unit With Balcony). Replace One Set of Pump for Tower A. 32
33 Incidents No. Incidents Action Taken 1 No Complaint. 33
34 Renovation No. 1 Unit No. No Renovation Application Commencement Date Expected Completion Date 34
35 Prepared by: Aidil Azwal Senior Executive. Maintenance & Building Services. Bintang Fairlane Residences (JMB) 35
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