FEMA Map Modernization in Oklahoma

Transcription

1 FEMA Map in Oklahoma Oklahoma Floodplain Management Association Tulsa, Oklahoma Jerry Clark, P.E., RMC VI September 18, 2007

2 Introduction Accurate information about risks is the first step in preventing and reducing losses. Today, many of the Nation s flood maps reflect outdated data, severely limiting their usefulness. 2

3 Map Initiative FEMA s Map Initiative began in 2004 Initially conceived to include all counties in the country Initial budget of $1 billion over 5 years Approximately $200 million a year 3

4 Map Initiative Acknowledged early on that this would not complete the task Additional funding would be required Local funds could be added to provide more detailed study, a more timely completion, and better results 4

5 Map Goals Prepare Digital Flood Insurance Rate Maps for communities nationwide More accurate Easier to use More readily available data Develop and maintain a premier data collection and management system (Mapping Information Platform) Develop and Implement the Plan to complete the program objectives (Multi-Year Flood Hazard Identification Plan) 5

6 FEMA Outreach in Oklahoma-2007 County Scoping meetings for Garfield, Logan, Pottawatomie, Grady, Carter, Pittsburgh, Grady, Steven, Garvin, Carter, Ottawa, Roger, Wagner, Cherokee, Okmulgee, and Muskogee OFMA Meeting-May 25, 2007 in Edmond, OK Preliminary Tulsa Maps including Tulsa, Tulsa County, Jenks, Broken Arrow, INCOG, Bixby, and Sand Springs Preliminary Cleveland County Maps including the City of Norman and Oklahoma City Watershed Concepts and CF3R (Study Contractors) ongoing outreach with County Officials and Floodplain Managers including Fact Sheets, and Study Updates from Watershed Concepts for Current Studies 6

7 Creek County Outreach 7

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12 Mid-Course Adjustment National Goals 12

13 Mid-Course Adjustment Arkansas Number of Counties Mapped Percentage Population in Mapped Counties Percentage Area of Counties Mapped (sq mi) Percentage Original Current % 60% 3,450,654 3,098, % 90% 69,898 38, % 55% 13

14 Map Mod Post Preliminary Counties 14

15 Oklahoma Active Map Mod Studies 15

16 FY 07 Funding Status Approximately 94% of the original FY 07 budget was provided from FEMA HQ. 77 of the Original 83 planned study starts occurred. Woodward only study postponed in Oklahoma. 100% of the FY 07 Funding has been awarded. All FY 07 Scoping Meetings are complete and all FY 07 Studies are Underway. 16

17 Oklahoma FY 07 Project Starts 17

18 Status of Oklahoma Counties Effective Payne 5/16/2007 LFD Issued McClain 5/16/2007 with Effective date of 11/16/2007 Near LFD Osage 10/2/2007(LFD) with an Effective date of 4/2/2008 Completing Appeals Cleveland Canadian Washington 18

19 Status of Oklahoma Counties (cont) Preliminary Maps Tulsa Oklahoma 02/28/2007-Starting Appeals/Protests 07/31/2007-CCO Meeting 9/25/07 Near Preliminary Maps -Estimated Date Comanche Creek Kay 09/30/ /30/ /30/2007 FY 07 Starts Cherokee, and Rogers07/30/2008 Carter, Garfield, Grady, Ottawa, Pittsburgh, Wagner 08/30/2008 Logan, Muskogee, and Okmulgee 09/30/2008 Pottawatomie 11/30/2008 Garvin and Stephens December 30, 2008 Watershed Concepts is the Study Contractor for all FY 07 Projects 19

20 Mapping Information Platform Creation of the MIP Mapping Information Platform Track status of studies Repository of FIS, DFIRMs, and development data 20

21 What s New in the MIP? MIP Champion initiative: FEMA Regional staff are actively participating in a MIP focus group to increase its usability, benefit, and value to the Map Mod program. They are also working to removing impediments to its use, and reducing the burden of reporting using the MIP Serve as a liaison between CTPs, IDIQs, OFAs, etc. and the FEMA HQ and NSP HQ staff who implement MIP changes 21

22 What s New in the MIP? As a result of MIP Champion involvement, the MIP Workflow is currently undergoing a major improvement. Highlights include: Redesigning data upload portlet to ease delivery of data to FEMA Having QC tools run automatically in the Workflow (DCS, HDM, etc.) Creating a management task so CTPs can manage cost data and allow subcontractors to perform engineering/gis work 22

23 What s New in the MIP? Service Pack 14, due in October, provides changes recommended by FEMA Regions and their mapping partners Online training will follow via Webex Transformed feedback mechanism into User Care initiative. Any user can suggest a change or report a bug 23

24 MIP Acceptance Major Effort to Ensure all Map Mod data is located on the MIP June 30th Initiative-Completed Update all studies to proper step in workflow. Dummy metadata used to move through workflow After June 30th -Underway Ensure all study data resides on the MIP 24

25 Oklahoma Studies with Levees 25

26 Levees Levees complicate the study process due to the certification / recertification requirements (44 CFR 65.10). Information is needed for certification / re-certification from the: Applicable USACE District Levee Owner or Sponsor Levee Maintenance Entity Levee Inspection Entity 26

27 Levees: Protection with Risk Levees are designed to provide specific level of protection They can be overtopped or fail in larger flood events They require regular maintenance and periodic upgrades to retain their level of protection FEMA urges people to understand their flooding risk involving levees 27

28 FEMA Levee Ownership FEMA has no levees; it does not own, operate, or maintain any. We only show other organizations levees on the maps. The levee owner must certify and maintain these levees for them to continue to be included. 28

29 FEMA Requirements FEMA s certification requirements for Levee Design, Construction, Operation and Maintenance to gain FEMA Accreditation. A. Certification Standard is 44 CFR Certification checklist is based on requirements from 44 CFR Revised date is October 1, B. Procedure Memorandum No. 34 (PM 34)-Certifcation Documents are available to submit within 30 days. Interim Guidance for Studies Including Levees August 22, 2005 C. Procedure Memorandum No. 43 (PM 43)-Need time to gather certification documents-24 months allowed. Guidelines for Identifying Provisionally Accredited Levees September 25, 2006 Revised March 16,

30 44 CFR Highlights To be certifiable, the levee system must be owned and operated by a public entity The levee owner has the ultimate responsibility of certifying the levee Design and Construction requirements Freeboard, Foundation, etc. Operation and Maintenance requirements O&M manual, maintenance records, etc. Federal Agency (USACE) who constructed levee can provide certification Levee must be certified/re-certified every time the map is changed 30

31 PM 34 Highlights Interim guidance to establish certification process (flowchart) Specifies that levee systems that are mapped by FEMA are designed, constructed, operated and maintained to standards (44 CFR 65.10) Requires obtaining verification that certification requirements are and continue to be met Requires that necessary certifications are provided by the responsible party 31

32 PM 43 Highlights-Revised March 2007 Created to prevent levee issues from holding up DFIRMs Allows 2 years to compile certification documentation Not allowed for any levee that requires any construction work to be done for certification Public versus Privately owned levees (PAL Scenario) PAL Agreement Recently Revised to include 1 year Maintenance Correction Period 32

33 Levee Checklist 33

34 FEMA Accreditation of Certification If adequate certification is provided and accepted, FEMA will accredit the levee as providing protection Communities becoming involved is key to achieving levee certification. If levee certification is not provided, the area will be mapped with the levee NOT providing protection 34

35 Map Mod Study Process ping Project Phases Community Coordination & Mapping Needs Assessment Project Scoping Topographic Data Acquisition and H & H Modeling DFIRM Production Preliminary DFIRM Post Preliminary Processing 30 Days 12+ Months O U T R E A C H 30 Days Days 1-8 Months Months Time frames given are approximate and will vary from study to study 35

36 Scoping Task Review Pre-Scoping Report if available Contact Community Schedule Scoping Meeting Hold Scoping Meeting Receive Input from Community Floodplain administrators Identify development trends Rank Streams based on in-accuracies on the current FIRM Determine the Basemap that will be used for the study Vector or Raster Finalize DFIRM Panel layout and scale sizes. Develop a Project Management Plan Develop a Scope of Project Populate Scoping Tool Meeting Layer Refine Potential Obstacles Report Develop a time and cost estimate 36

37 Sample Scoping Meeting Agenda 37

38 Production Phase to Preliminary DFIRMs Surveying Topography Development Base Map Hydrology Hydraulics Work Maps DFIRMs Incorporation of LOMCs Preliminary Map Distribution 38

39 Components of a Base + = Topography + Flood Data Digital FIRM 39

40 Post-Preliminary Phase Preliminary DFIRMs Coordination Consultation Officer (CCO) Meeting Public Notice 90-Day Appeals Period Appeals Resolution Letter of Final Determination 6 Month Compliance Period Effective Maps 40

41 Appeals/Protest Quick Facts APPEAL/PROTEST PROCESS TIME FRAME What is the basis for an appeal? The sole basis for an appeal is that you are in possession of knowledge or information indicating that the elevations proposed by FEMA are scientifically or technically incorrect. What is a protest? A protest is an objection to any information, other than the pr oposedbfe sshownonanfi Pmap. Release of Preliminary FIS/DFIRMs and Summary of Map Actions (SOMA) County will receive 3 copies of the Preliminary FIS text and DFIRMS Each incorporated community will receive 3 copies of the FIS text and three copies of the DFIRMs panels that pertain to that community. Community will have approximately 30 days to review FIS/DFIRMs FEMA will Schedule Community Coordination Meeting(s) After the Community Coordination Meeting(s) in approximately two to four weeks, FEMA places notification of Proposed BFE in the local newspaper and on FEMA web site. 41

42 Appeals/Protest Quick Facts(cont) There will be two publications in the local newspaper(s) within a 10 day period immediately following the notification to the community. The second publication will officially begin the 90-day appeal period. Community official will receive a certified letter with notification of the dates, the web site address and the name of the newspaper. The newspaper will state the streams studied, and instruct the reader to refer to the FEMA web site for the proposed BFEs. FEMA encourages that appeals be coordinated with the community officials To appeal the proposed BFEs, the appellant must have possession of information proving that the proposed BFEs are scientifically or technically incorrect Appeal/protest must be forwarded to FEMA, Denton Region VI Office FEMA Attention: Frank Pagano, Director Mitigation Division 800 North Loop 288 Denton, Texas

43 Appeals/Protest Quick Facts(cont) At the end of the 90-day appeal period, acknowledgement letters will be sent to community official with a copy to appellant indicating receipt of appeal and/or protest. Appeals and/or protested will be resolved in a timely manner. All correspondence during this period will be sent to the community official with a copy to the appellant. Once all appeals have been resolved, FEMA will issue a Letter of Final Determination (LFD) indicating that all proposed BFEs are final and the community has 6 months from the date of the letter that the DFIRMs will be effective. If necessary approximately 2 weeks before the effective date of the DFIRMs the community will receive a letter from FEMA revalidating LOMCs that are not shown on the DFIRMs because of scale limitations or because of time constraints. During this 6 month period, ordinances must be updated, revised, and/or adopted prior to the effective date of the DFIRMs and approved by FEMA Regional Office, Denton, Texas. Approximately 6 to 8 weeks before the effective date of DFIRMs the Map Service Center will forward effective maps. Reference-44 CFR-Part 67 Appeals from Proposed Flood Elevation Determinations 43

44 Compliance Period Compliance Period is 6 months in length. During the 6 month compliance period, the communities are required to adopt a new floodplain ordinance that recognizes the new maps. If a community has not passed the ordinance within the 6 month compliance period, the community will be suspended from the program. Maps become effective at the end of the 6 month compliance period. 44

45 Effective Maps The new effective maps are dated 6 months from the date of the LFD. During the compliance period, the Government Printing Office will be printing the new effective maps and FIS Report. The new maps will be distributed to the communities in the weeks preceding the effective date. The new maps become effective for flood insurance purposes. 45

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