Agenda Indianapolis Airport Authority March 2, :30 a.m. 2. Approve Minutes of the Regular Meeting of February 2, 2007.

Transcription

1 Agenda Indianapolis Airport Authority March 2, :30 a.m. 1. Call to order. 2. Approve Minutes of the Regular Meeting of February 2, Construction Items a) Consider for approval five change orders as reviewed and recommended by the Construction Committee and one release of retainage per the attached schedule. Board Paper Land Acquisition a) Consider for approval purchase of property per the attached schedule. 5. Indianapolis International a) Consider for approval a one year contract extension until March 4, 2008 with Star Products LLC to supply janitorial items for the estimated amount of $261,000 based on current usage. DBE 0%, MBE 100% (Star Products LLC), WBE 0%. Board Paper Operating b) Consider for approval First Amendment to Airport Use Permit with C.P. Group, Inc. d/b/a Adams Food Service providing service for mobile catering. The First Amendment provides for an extended term of approximately two years, commencing April 1, 2007 and terminating March 31, 2009 at the continued rental rate of eight percent (8%) of gross monthly receipts. Board Paper c) Consider for approval the Grant of a Gas Line Easement to Citizens Gas across Authority land and Federal Express leased land to accommodate the expansion of the Hub Facility. Board Paper d) Consider for approval an Office Lease Agreement with Diamond Services, Inc. for the lease of office space on the third floor of the Administration Building. The agreement commences February 1, 2007 and terminates January 31, Annual revenue will be $2,826. Board Paper

2 e) Consider for approval Airport Janitorial Services Permit with SC Unlimited, Inc. to provide janitorial services within the terminal. The Airport Use Permit provides for a term of approximately 18 months commencing March 2, 2007 and terminating August 31, Rental will be based on eight percent (8%) of gross monthly sales. Board Paper f) Consider for approval Supplemental Agreement Number 2 in the amount of $566 to CJM Contractors, Inc., for additional work on the Residential Sound Insulation Program project, I-95-14X.1 as reviewed and recommended by the Construction Committee. D/M/WBE 0%. Board Paper CIP g) Consider for approval an award of contract to R.W. Armstrong & Associates Inc. in the amount of $132, plus expenses estimated at $9, for the design of the Repair Tug Roads project, I-06-3 as reviewed and recommended by the Construction Committee. DBE 39.2% (Parsons Cunningham & Shartle Engineers Inc., and Major Engineering & Land Surveying Inc.) MBE 12.8% (Major Engineering & Land Surveying Inc.) WBE 31.4% (Parsons Cunningham & Shartle Engineers Inc., Reprographics Inc., and White Security Inc.). Board Paper CIP h) Consider for approval the following for the 2007 Snow Removal Equipment Project, I A: A budget amount of $325,000. Plans and Specifications for and authorize the public bidding process for the purchase of a fully equipped snowplow truck (replacement) at an estimated cost not to exceed $200,000. An award of contract to Batts Incorporated of Advance Indiana for the refurbishment of the airfield chemical spraytanker at a not to exceed cost of $125,000. D/M/WBE 0%. Board Paper CIP i) Consider for approval Phase II Plans and Specifications prepared by R.W. Armstrong & Associates and authorize the public bidding process for the Cargo Apron Construction project Phase II, I-06-1B as reviewed and recommended by the Construction Committee. Board Paper CIP j) Consider for approval Plans and Specifications to install a proximity card reading system at each of the three buildings included in the ATA Corporate Campus Lease with the Indianapolis Airport Authority and authorize the public bidding process for the project, I Board Paper CIP

3 k) Consider for approval the Northeast Cargo Apron Rehabilitation project, I-06-8, and an award of contract to Woolpert Inc. in the amount of $124,320 plus expenses estimated at $6,080 for the design & inspection, as reviewed and recommended by the Construction Committee. DBE 15.6% (CAD-Vantage Inc. and Eastern Engineering Inc.), MBE 12.8% (CAD-Vantage Inc.), WBE 25.7% (Frontline Construction Inspection Inc. and Eastern Engineering Inc.). Board Paper CIP l) Consider for approval an increase to the contract with Woolpert Inc. in the amount of $21,000 for additional survey work on the Transmission Line Relocation project, I DBE 11% (CAD- Vantage), MBE 11% (CAD-Vantage), WBE 0%. Board Paper CIP 6. Eagle Creek 7. Metropolitan 8. Downtown Heliport a) Consider for approval the Hangar, Administrative Office and Parking Lease Agreement with U.S. Helicopters, Inc. at the Heliport. The Lease Agreement provides for a term of approximately two years commencing March 2, 2007 and terminating February 28, 2009 at an annual rental of $15,283 year one and $16,011. The Agreement also provides for an option period of two additional terms of one year each. Board Paper Gordon Graham Field a) Consider for approval a project to update the Master Plan/Airport Layout Plan (ALP) for Hendricks County Airport/Gordon Graham Field and an award of contract to Crawford, Murphy & Tilly, Inc., in an amount not-to-exceed $181,540, including all incidental expenses, as reviewed and recommended by the Construction Committee. DBE 19.2% (Martinez Corporation, VS Engineering, Inc., Parsons, Cunningham & Shartle Engineers, and Shrewsberry & Associates), MBE 15.0% (Martinez Corporation, VS Engineering, Inc., and Shrewsberry & Associates), WBE 5.0% (Parsons, Cunningham & Shartle Engineers and Repro Graphics Digital Imaging, Inc.). Board Paper CIP 10. Mt. Comfort

4 11. General Business a) Consider for approval CIP payments in the amount of $2,243, from the Capital Improvements Funds per the attached schedule. DBE 10.67%, MBE 6.37%, WBE 13.56%. b) Consider for approval Operating Payments in the amount of $271, from the Operating Funds per the attached schedule. DBE 10.65%, MBE 9.75%, WBE 9.53%. c) 2007 BAAI Diversity Status Year to Date: Operating (Total Payments $2,808,153) i. MBE = 29.7% ii. WBE = 8.0% Capital (Total Payments $3,793,276) i. DBE = 28% ii. MBE = 22.6% iii. WBE = 12.4% d) Consider for approval a Service Agreement extension with Beau-T- Lawn, LLC encompassing landside grass mowing and grounds maintenance at the Indianapolis Maintenance Center. The term of the Agreement will commence March 1, 2007 and terminate February 28, 2008 at an annual fee of $112, The Service Agreement extension includes two one-year options at an annual fee of $117, MBE 100% (Beau-T-Lawn LLC) Board Paper e) Consider for approval adoption of Resolution with respect to Indianapolis Airport Authority NFL Assurances. 12. The New Indianapolis Airport Project (Midfield) a) Receive status report from Midfield Project Director. b) Diversity Status: Payments through March 2, 2007 a. Professional Services (Total Payments $144,809,815) i) MBE = 23.17% ii) WBE = 7.19% b. Construction (Total Payments $276,407,211) i) MBE = 11.68% ii) WBE = 5%

5 c) Consider for approval Midfield Program payments in the amount of $19,987, per the attached schedule which includes DBE 10%, MBE 19.85%, and WBE 4.87%. d) Consider for approval three (3) Change Order Requests and one (1) Release of Retainage per the attached schedule. e) Consider for approval Plans & Specifications and authorize the public bidding process for the following packages: a. Package No. F03 Fuel Farm Jet Fuel Transfer Line - as prepared by Burns & McDonnell. b. Package No. H09 Exterior Land & Hardscape - as prepared by Browning, Day, Mullins, and Dierdorf. c. Package No. T37 Parking Access and Revenue Control Building as prepared by Beaman Associates, Inc. and American Consulting, Inc. f. Consider for approval an amendment to the contract with Robert and Company for additional construction phase services related to the installation of the hydrant fuel system in an amount not-to exceed $22,750 plus incidental expenses. D/M/WBE 0% g. Consider for approval an amendment to the contract with AeroDesign Group, Inc. for Signage for the Terminal, Concourse, Pedestrian Bridge, and Elevated Roadway Project in an amount not-to-exceed $57,475 including incidental expenses. MBE 60% (RLR Associates, Inc.) and D/WBE 0% h. Consider for approval an amendment to the contract with Paul I. Cripe, Inc. for engineering services for the Design and Construction Administration of the Stormwater Quality Treatment Unit for the Central Collector Channel in an amount not-to-exceed $125,000 plus incidental expenses. DBE 21.0% (CMID & Parsons Cunningham, & Shartle Engineers), MBE 14.5% (CMID) and WBE 6.5% (Parsons, Cunningham, & Shartle Engineers). i. Consider for approval an award of contract with Aerofinity, Inc. for Professional Consulting Services relating to Transitional Planning in amount not-to-exceed $150,000 plus incidental expenses. WBE 100% (Aerofinity, Inc.) and D/MBE 0% j. Consider for approval an amendment to the contract with Leigh Fisher Associates (now Jacobs Consultancy-Airport Management Consulting) for financial, concession, ground transportation, and rental car facility planning services and general advisory services in an amount not to exceed $200,000. 0% D/M/WBE

6 k. Consider for approval an amendment to the contract with Woolpert, Inc. for mapping updates, website maintenance services, and asbuilt drawing QA/QC in an amount not-to-exceed $225,000 plus incidental expenses. DBE 22% (CADVantage, Inc.) and MBE 22% (CADVantage, Inc.). l. Consider for approval an amendment to the contract with Woolpert, Inc. for additional engineering services and construction administration related to the North & South Terminal Support Areas in an amount not-to-exceed $359,760 plus incidental expenses. DBE 26% (Cad-Vantage, Skyline Engineering, Durham Surveying, Eilts Consulting), MBE 17% (Cad Advantage, Skyline Engineering, Durham Surveying), WBE 9% (Eilts Consulting Services). m. Consider for approval an award of contract with International Business Machines (IBM) for System Integration Services in an amount not-to-exceed $369,445 plus incidental expenses. DBE 0%, MBE 16% (RCR Technology) and WBE 10% (Phoenix Data Corporation). n. Consider for approval an amendment to the contract with Douglass Environmental Services, Inc./CTL Engineering of Indiana, Inc. for materials testing and construction observation services for the Parking Lot Project in an amount not-to-exceed $400,000 plus incidental expenses. DBE 97.74% (DES/CTL), MBE 97.74% (DES/CTL), and WBE 2.26% (Mirich Corporation). o. Consider for approval an award of contract for bid package F02 Fuel Storage Tank Foundations to Evans Development Company, Inc. in an amount not-to-exceed $577,778. Evans Development Company, Inc. was the lowest responsive and responsible bidder. DBE 26.68% (The Hoosier Company, Brooks/Hayden), MBE 21.16% (Brooks/Hayden), and WBE 5.52% (The Hoosier Company). p. Consider for approval an amendment to the contract with Burns & McDonnell Engineering Company, Inc. for additional engineering services and construction administration/observation services related to the aircraft fuel distribution and storage project in the amount not-to-exceed $1,345,835 plus incidental expenses. DBE 0%, MBE 6.2 % (AmTech Engineering), WBE 2.4% (L Acquis). q. Consider for approval an award of contract with Sebesta Blomberg & Associates, Inc. for Building Systems Testing Consultant (BSTC) in an amount not-to-exceed $1,675,828 plus incidental expenses in the amount of $109,211. DBE 13% (Eaton & Hancock Associates & GM Construction, Inc.), MBE 10% (GM Construction, Inc. & Custom

7 Mechanical Systems, Corp.), and WBE 8% (Eaton & Hancock Associates). r. Consider for approval an award of contract for bid package AE1 Site and Building Package for the Airport Operations Center/Emergency Operations Center to Bruns-Gutzwiller Inc. in an amount not-to-exceed $6,899,000. Bruns-Gutzwiller was the lowest responsive and responsible bidder. DBE 3.85% (Baja Concrete and Harmon Steel), MBE 5.51% (Baja Concrete, Chisolm Lumber & Supply Co., Circle City Flooring, and Harmon Steel) and WBE 0.15% (Essential Architectural Signs, Inc.) s. Consider for approval an award of contract for bid package T29 East/West Parking Lot/Mid-Lot Road to Gradex, Inc. in an amount not-to-exceed $16,585, Gradex, Inc. was the lowest responsive and responsible bidder. DBE 14.83% (Eastside Trucking, Affordable Building Supply, Major Engineering & Land Surveying, Inc., Slusser s Green Thumb, Stone & Rhodes Trucking Co., Diversified Commercial, Branscombe Cable), MBE 9.35% (Eastside Trucking, Affordable Building Supply, Major Engineering & Land Surveying, Inc., Stone & Rhodes Trucking Co.), and WBE 5.48% (Slusser s Green Thumb, Diversified Commercial, Branscombe Cable). t. Consider for approval of the selection of Avis Rent A Car System LLC; Budget Rent A Car System, Inc.; the Hertz Corporation: Arelco, Inc. d/b/a National Car Rental; Arelco, Inc. d/b/a Alamo Rent A Car; Enterprise Leasing Company of Indianapolis d/b/a Enterprise Rent A Car; DTG Operations, Inc. d/b/a Dollar Rent A Car; and MEL-RAC LLC d/b/a Thrifty Car Rental as rental car concessionaires and authorize the Midfield Project Director or his designee to initiate contract negotiations. Adjourn