Work Session Agenda Tuesday, October 2, :00 AM

Transcription

1 I. Call To Order II. Approval of Agenda 1. Commissioners Approval to accept the resignation of Craig Newton from the Transit Advisory Board. Term expires December 31, District 2/Howard Approval to fill the unexpired term of Craig Newton from the Transit Advisory Board. Term expires December 31, District 2/Howard 2. Multiple Departments Approval to renew BL095-16, purchase of meat, cheese, fish and poultry on an annual contract (December 17, 2018 through December 16, 2019), Departments of Community Services, Corrections, and Sheriff, with Performance Foodservice; S&S Institutional Foods dba Samples Foods; and Sutherland's Foodservice, Inc., base bid $1,387, (negotiated cost savings of approximately $27,034.00). This contract is funded 8% by a grant from the Atlanta Regional Commission. (Staff Approval to renew BL068-16, purchase of duty and training ammunition on an annual contract (September 05, 2018 through September 04, 2019), Departments of Corrections, Police Services and Sheriff, with GT Distributors of Georgia, Inc.; Gulf States Distributors, Inc.; Precision Delta Corp.; and Smyrna Police Distributors, Inc., base bid $369, (negotiated cost savings of approximately $11,263.00). (Staff

2 Page 2 3. Clerk/Recorders Court/Jeff West Award RP016-18, provision of online and toll-free court payment services on an annual contract (November 04, 2018 through November 03, 2019), to Value Payment Systems, LLC, base amount $142, Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 100% by user transaction fees. (Staff Recommendation: Award) 4. Financial Services/Maria Woods Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to an increase of assessed value in the amount of $125,113,700.00, a decrease in assessed value of $14,141, for a net increase of $110,972, for tax years 2011 thru (Staff Approval/authorization of the August 31, 2018 Monthly Financial Status Report and ratification of all budget amendments. Approval/authorization of a Resolution amending the FY2018 budget to reflect adjustments based on anticipated appropriations in the Automobile Liability and Workers' Compensation Funds. (Staff 5. Fire Services/Russell S. Knick Approval to renew BL056-15, purchase of medical supplies on an annual contract (November 04, 2018 through November 03, 2019), per the attached recommendation letter, base bid $350, (Staff

3 Page 3 6. Human Resources/Sheryl Dallas Approval/authorization for the Chairman to execute a Fifth Amendment to the Gwinnett County Defined Benefit Plan Master Trust Agreement defining additional Gwinnett County positions that are eligible to serve on the Investment Committee. The Retirement Plans Management Committee approved this item at its meeting on August 23, Information Technology Services/Abe Kani Approval to renew RP004-15, purchase of video surveillance and physical security systems, services, and maintenance on an annual contract (October 14, 2018 through October 13, 2019), with Comtech Communications of Georgia, Inc., base amount $3,460, (negotiated cost savings of approximately $17,300.00). (Staff 8. Juvenile Court/Robert Rodatus Approval/authorization to accept, if awarded, grant funds from the Criminal Justice Coordinating Council (CJCC) Victims of Crime Act (VOCA) up to the amount of $53, with an in-kind match up to the amount of $13, The in-kind match consists of volunteer hours. The grant funds a Volunteer Coordinator which allows staff to supervise more volunteers resulting in more children served through Gwinnett s CASA program. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. The grant is 80% funded through CJCC with a 20% in-kind match.

4 Page 4 9. Law Department/William J. Linkous III Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Brixmor Operating Partnership 2, LLC, as successor by name change to Centro Watt Operating Partnership 2, LLC, a Delaware limited liability company, Goldman Sachs Specialty Lending Group, L.P., Gwinnett Paving, Inc., Movie Grill Concepts, XIV, LLC., De Bao Construction, square feet of Fee Simple Required Right of Way, 2, square feet of Permanent Easement for Construction and Maintenance of Wall, square feet of 36-Month Temporary Easement for Construction of Drive, Tax Map No , Venture Drive at Steve Reynolds Boulevard/ Venture Drive at Day Drive Intersection Improvements, Parcel 1, Zoning C-2, amount $21, Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 1/Brooks 10. Support Services/Angelia Parham Approval/authorization for the Chairman to execute a First Amendment to the Tall Structure Lease Agreement with T-Mobile South LLC to allow modification of equipment located on the communication tower at 1850 North Brown Road, Lawrenceville, Tax Parcel No. R A. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Approval/authorization for the Chairman to execute an Underground Easement Agreement, Underground Distribution Construction Agreement, and any and all documents necessary to convey an easement to Georgia Power Company across Gwinnett County Tax Parcel Number R A for the purpose of relocating the power lines serving the County's communication tower located at 1850 North Brown Road, Lawrenceville. Subject to approval as to form by the Law Department. District 1/Brooks

5 Page Transportation/Alan Chapman Award BL079-18, Club Drive turn lane (Meadowcreek Cluster Theme High School) roadway improvement project, to low bidder, CMES, Inc., amount not to exceed $923, Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2009 SPLOST Program. District 1/Brooks (Staff Recommendation: Award) Approval/authorization for the Chairman to execute a Quit Claim Deed for right of way dedication on one parcel with the Georgia Department of Transportation for the S.R. 13/Buford Highway sidewalk project. No costs associated. Subject to approval as to form by the Law Department. District 1/Brooks (Staff Recommendation: Approval) Approval/authorization for the Chairman to execute a construction agreement with Georgia Department of Transportation for grant funding for the construction of sidewalks along SR 13/Buford Highway(South Berkeley Lake Road to North Berkeley Lake Road). The maximum federal contribution will be $879, with a local match of $219, The total construction budget for this project is $1,099, Approval/authorization for the Chairman, or designee, to sign any and all related documents. Subject to approval as to form by the Law Department. This item is funded by the 2014 SPLOST Program and the Georgia Department of Transportation. District 1/Brooks and District 2/Howard (Staff Award BL067-18, SR 13/Buford Highway (South Berkeley Lake Road to North Berkeley Lake Road) sidewalk project, to low bidder, CMEC, LLC, amount not to exceed $1,099, Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 80% by the Georgia Department of Transportation and 20% by the 2014 SPLOST Program. District 1/Brooks and District 2/Howard (Staff Recommendation: Award)

6 Page Transportation/Alan Chapman Approval to renew RP021-15, project management professional services for the Gwinnett County transportation improvement program on an annual contract (January 01, 2019 through December 31, 2019), with Moreland Altobelli Associates, Inc., base amount $6,000, This contract is funded 93% by various SPLOST Programs. (Staff Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Lawrenceville to incorporate the City s water main replacement at US 29/SR 8 at Village Way. The project is estimated to cost $114, The City will reimburse the County 100% of the cost of the water main replacement. Subject to approval as to form by the Law Department. District 4/Heard (Staff Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Tony M. Elia and Josephine Maalouf on the Dacula Road at S.R. 8 project, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of acres, more or less, of fee simple right of way at a total cost of $492, Subject to approval as to form by the Law Department. This agreement is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Approval/authorization for the Chairman to execute a Purchase and Sale Agreement with Lim Family GA LLC for property that is part of the Venture Drive at Day Drive project, including authority to execute any and all documents necessary to consummate the transaction. This agreement involves the purchase of acres, more or less, of fee simple right of way,.023 acres, more or less, of permanent easement, 0.04 acres, more or less, of temporary easement and 0.01 acres, more or less of driveway easement at a total cost of $433, Subject to approval as to form by the Law Department. This agreement is funded by the 2009 SPLOST Program. District 1/Brooks. (Staff Recommendation: Approval)

7 Page Water Resources/Ron Seibenhener Award BL061-18, Lanier Filter Plant polymer storage improvements, to low bidder, Lanier Contracting Company, amount not to exceed $618, Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) Approval to renew RP019-17, control system integration services for the Supervisory Control and Data Acquisition (SCADA) conversion program on an annual contract (November 29, 2018 through November 28, 2019), with MR Systems, Inc., base amount $6,700, (Staff Approval to renew OS034-15, purchase of products and services for Hach equipment on an annual contract (January 01, 2019 through December 31, 2019), with Hach Company, base amount $500, (Staff Approval to renew OS033-16, provision of products and services for the SUEZ ozone generator systems on an annual contract (January 18, 2019 through January 17, 2020), with SUEZ Treatment Solutions, Inc., base amount $300, (Staff Recommendation: Approval) Approval to renew OS029-17, provision of products and services for NETZSCH equipment on an annual contract (November 12, 2018 through November 11, 2019), with Pump and Process Equipment, Inc., base amount $150, (Staff Approval to renew BL103-15, provision of lighting inspection, installation and repair on an annual contract (December 16, 2018 through December 15, 2019), with LMI Systems, Inc., base bid $300, (Staff

8 Page Water Resources/Ron Seibenhener IV. Old Business Approval to renew BL092-15, repair and replacement of electric motors on an annual contract (January 01, 2019 through December 31, 2019), with Smith Gray Electrical Co., Inc. base bid $250, (negotiated cost savings of approximately $1,875.00). (Staff 1. Planning & Development/Kathy S. Holland V. Adjournment RZR , Applicant: Manor Restorations LLC, Owner: James Kelly Et al, Rezoning of Tax Parcel Nos. R and 017, R-100 to R-SR; Senior Oriented Residences, Blocks of Temple Johnson Road and 1500 Block of Range Road, Acres. District 3/Hunter (Tabled on 09/25/2018)(Public hearing was held)[planning Department Recommendation: Deny][Planning Commission Recommendation: Deny]