Metropolitan Washington Airports Authority PROCUREMENT AND CONTRACTS DEPT. AMENDMENT OF SOLICITATION

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1 Metropolitan Washington Airports Authority PROCUREMENT AND CONTRACTS DEPT. AMENDMENT OF SOLICITATION Metropolitan Washington Airports Authority Procurement and Contracts Dept., MA-29 1 Aviation Circle, Suite 154 Washington, DC Telephone: (703) A. AMENDMENT OF SOLICITATION NO. 1B. DATED 5-16-C001 July 12, A. AMENDMENT NO. 2B. EFFECTIVE DATE Four (0004) September 16, 2016 The solicitation identified in Block 1A is amended as set forth in Block 3. Hour and date specified for receipt of offers is extended, is not extended. Offerors must acknowledge receipt of this amendment prior to the hour and dated specified in the solicitation or as amended, by one of the following methods: (a) by completing Block 4 and returning copy of the amendment; (b) by acknowledging receipt of this amendment on the Solicitation Offer and Award Sheet, Block 13. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. 3. DESCRIPTION OF AMENDMENT Metropolitan Washington Airports Authority solicitation 5-16-C001 entitled Rental Car Concessions is amended as follows: PAGE 1 1. IFB, Section G (Pg. 7 of 16) Requirements of Bids, Paragraph 2 Minimum Annual Guarantee The total of the five years Minimum Annual Guarantees will be the sole basis for determining the winning bidders and the order of bids for purposes of selecting the winning bidders Premises. Each Bidder s Minimum Annual Guarantee bid for the first Contract Year must be at least Four Million Nine Hundred Thousand Dollars ($4,900,000). Each bidder s Minimum Annual Guarantee bid for each of the subsequent Contract Years shall be at least three percent (3%) greater than the bid for the prior Contract Year. If a Bidder fails to provide a Minimum Annual Guarantee in accordance with these requirements for each Contract Year, the bid will be rejected. 2. IFB, Attachment III BID FORM Has been changed to reflect the revised Minimum Annual Guarantee. 3. IFB, Section II E, Description of Premises (Pg. 2 of 16) is hereby changed. 4. All other terms and conditions of the Contract remain unchanged. Except as provided herein, all terms and conditions of the document referenced in Block 1A, as heretofore changed, remain unchanged and in full force and effect. 4A. NAME AND TITLE OF OFFEROR 4B. SIGNATURE 4C. DATE MWAA Form PR-06 (Rev. 1/2003)

2 D. Concession Fee The annual concession fee that must be paid by each on-airport rental car company will be the greater of the minimum annual guarantee, as bid in response to this IFB, or the Percentage of Gross Receipts Fee. The Percentage of Gross Receipts Fee shall be ten percent (10%) of Gross Receipts, as the terms more fully defined in the Contract. E. Description of Premises Successful bidders will have two selections that include designated areas for 1) Counter and Office Space Premises and 2) Ready/Return Spaces and Quick Turnaround Area Facilities (QTA). Successful bidders have the option of choosing Counter and Office Space as designated below. The and QTA spaces are selected as an Area, separately from the Counter and Office Space. The available Premises are described in more detail in Article 2 of the Draft Concession Contract. All square footages stated below are approximate. 1. Counter and Office Space Premises Garage A linear feet of counter and 8,238 total square feet of counter and office space: Space 1: 101/102/201/ l.f.; counter; 1336 s.f.; office (south side); Space 2: 401/402/501/ l.f.; counter; 1003 s.f.; office (north side); Space 3: 301/ l.f.; counter; 736 s.f. office (north side). 2. Garage A Ready/Return Spaces and Quick Turnaround (QTA) Spaces Level 1 93,079 s.f. Level 2 52,904 s.f. Total 145,983 s.f. Level 2 150,000 s.f. Total 150,000 s.f. Level 3 207,917 s.f. Total 207,917 s.f. Area 1 Office/Wash; 12 fuel dispensers; 2 carwash bays; site area 31,000 s.f. Area 2 Office/Wash; 16 fuel dispensers; 4 carwash bays; site area 32,000 s.f. Area 3 Office/Wash; 20 fuel dispensers;4 carwash bays; site area 37,000 s.f. Metropolitan Washington Airports Authority Revised Amendment 004 Invitation for Bids No C001 Page 2 of 16

3 . 3. Overflow Area F. Shuttle Bus Service The Authority, in its discretion, may make space available for successful Bidders temporary vehicle storage operations (Overflow Area) under separate letter agreements. Approximately 49,600 square feet of space has historically been available proximate to Garage A for use by rental car companies as an Overflow Area. After the Premises are assigned, the Authority will meet with the successful Bidders to discuss their needs for Overflow Areas. If available space exists, based on the expressed needs, the parties will negotiate the assignment of the space and, as appropriate, enter into separate agreements for the use of the space. The rental rate for overflow space shall be $2.10 per square foot per annum for the first Contract Year and the Authority reserves the sole right thereafter to adjust the rental rate on an annual basis. Either party may cancel the letter agreement with sixty (60) days advance written notice. The Authority provides shuttle bus service between Garage A and Terminals A, B & C for public parking and rental car patrons. The Authority will continue to require off-airport rental car companies to use a common-use, off-airport rental car company courtesy vehicle system to pickup and discharge customers at locations established by the Airport. G. Qualified Green Vehicle Rental The Authority is committed to responsible environmental stewardship in all operations at the Airport. In support of this goal, the Authority expects all on-airport rental car concessionaires to include vehicles meeting an Environmental Protection Agency ( EPA ) Green Vehicle score in their on-airport vehicle fleet, and to promote the availability of environmentally friendly vehicles to rental car customers when they rent at the Airport. III. PRE-BID CONFERENCE A. A pre-bid conference will be held at 10a.m. on Wednesday, July 27, 2016, in the Metropolitan Washington Airports Authority, Ronald Reagan Washington National Airport, Terminal A Conference Center Room B Washington, DC. B. All questions concerning this IFB must be submitted electronically via the form on the Authority's website at: Metropolitan Washington Airports Authority Revised Amendment 004 Invitation for Bids No C001 Page 3 of 16

4 ATTACHMENT III BID FORM TO OPERATE A RENTAL CAR CONCESSION AT RONALD REAGAN WASHINGTON NATIONAL AIRPORT Date: To: Re: Manager, Airport Administration Department c/o Procurement and Contracts, Suite 154 Metropolitan Washington Airports Authority 1 Aviation Circle Washington, DC Invitation For Bids, (IFB) No C Pursuant to the Authority's IFB for the right and privilege of establishing and operating a rental car concession at Ronald Reagan Washington National Airport, the undersigned hereby submits a bid based on and subject to the terms and conditions of the IFB documents, which documents have been read by the undersigned and to which the undersigned agrees. 2. The undersigned will operate the following rental car brand(s) under the Contract (Attachment 1). 3. Based upon the terms, provisions and conditions of the IFB documents, the undersigned hereby agrees to pay to the Metropolitan Washington Airports Authority, for the right and privilege of operating an on-airport rental car concession, either the following Minimum Annual Guarantee or a ten percent (10%) concession fee of the total Gross Receipts derived from its concession operations at the Airport as specified in the Contract (Attachment I), whichever is greater, on a Contract Year basis: A. Contract Year Minimum Annual Guarantee: 1. Dollars ($ ) 2. Dollars ($ ) 3. Dollars ($ ) 4. Dollars ($ ) 5. Dollars ($ ) Total Dollars($ ) 1 Revised Amendment 004

5 Note: The total of the five years Minimum Annual Guarantees will be the sole basis for determining the winning bidders and the order of bids for purposes of selecting the winning bidders Premises. Each Bidder s Minimum Annual Guarantee bid for the first Contract Year must be at least Four Million Nine Hundred Thousand Dollars ($4,900,000). Each bidder s Minimum Annual Guarantee bid for each of the subsequent Contract Years shall be at least three percent (3%) greater than the bid for the prior Contract Year. If a Bidder fails to provide a Minimum Annual Guarantee in accordance with these requirements for each Contract Year, the bid will be rejected. ATTEST: By: (Company name) (Signature-authorized official) (Printed Name) (Title) Address: Telephone No.: 2 Revised Amendment 004

FROM: Karen Racek, Assistant Manager, Airside Leasing and Tenant Relations Commercial Management and Airline Affairs (612)

Page 1 of 6 MEMORANDUM TO: Management and Operations Committee FROM: Karen Racek, Assistant Manager, Airside Leasing and Tenant Relations Commercial Management and Airline Affairs (612) 467-0514 Eric Johnson,