Preliminary Agenda Indianapolis Airport Authority March 30, :30 a.m. 2. Approve Minutes of the Regular Meeting of March 2, 2007.

Transcription

1 Preliminary Agenda Indianapolis Airport Authority March 30, :30 a.m. 1. Call to order. 2. Approve Minutes of the Regular Meeting of March 2, PUBLIC HEARING ON SALE OF REAL ESTATE TO CITY WIDE PAVING, INC. AND APPROVAL OF PURCHASE AGREEMENT WITH CITY WIDE PAVING, INC. FOR 1.98 ACRES IN THE MINNESOTA STREET CORRIDOR FOR THE SUM OF $90, BOARD PAPER INTRODUCTION OF SUPPLEMENTAL ORDINANCE OF THE INDIANAPOLIS AIRPORT AUTHORITY TO ISSUE NEW SUBORDINATE SECURITIES OF SAID AUTHORITY DESIGNATED "INDIANAPOLIS AIRPORT AUTHORITY SUBORDINATE COMMERCIAL PAPER NOTES, SERIES B" AND TO APPROVE A NEW LETTER OF CREDIT PROVIDER AND RELATED DOCUMENTATION. FINAL HEARING TO BE HELD ON APRIL 20, INTRODUCTION OF SUPPLEMENTAL ORDINANCE OF THE INDIANAPOLIS AIRPORT AUTHORITY, SUPPLEMENTING AND AMENDING GENERAL ORDINANCE NO OF THE INDIANAPOLIS AIRPORT AUTHORITY AFFECTING THE "INDIANAPOLIS AIRPORT AUTHORITY SUBORDINATE COMMERCIAL PAPER NOTES" SUPPORTED BY THE CHASE BANK, N.A. LETTER OF CREDIT WHICH ARE AUTHORIZED TO BE OUTSTANDING AT ANY ONE TIME. FINAL HEARING TO BE HELD ON APRIL 20, Construction Items a) Consider for approval one change order as reviewed and recommended by the Construction Committee and one release of retainage per the attached schedule. Board Paper Land Acquisition a) Consider for approval purchase of property per the attached schedule. Page 1 of 9

2 5. Indianapolis International a) Consider for approval First Amendment to Airport Use Agreement with All Seasons Service, Inc. for providing vending services. The First Amendment provides for an extended term of approximately sixteen months, commencing May 1, 2007 and terminating August 31, 2008 at the continued rental rate of eight percent (8%) of gross monthly receipts. Board Paper b) Consider for approval First Amendment to the Airport Janitorial Services Permit with Bonus Building Care LLC to provide janitorial services for Northwest Airlines. The First Amendment provides for an extended term of one (1) year, commencing on July 1, 2007 and termination on June 30, 2008, at the continued rate of eight percent (8%) of gross monthly receipts. Board Paper c) Consider for approval Amendment No. 6 to Land Lease Agreement with Clear Channel Outdoor Inc. for sign structures #6031 and #6034. The Amendment provides for a term of one year commencing July 1, 2007 and terminating June 30, 2008 with annual revenue of $65,000. Board Paper d) Consider for approval Amendment No. 2 to Airport Use Agreement with Jett Care (IND), LLC. This Amendment provides for an extended term of one year, commencing August 1, 2007 and terminating July 31, Rental will continue to be based on eight percent (8%) of gross monthly sales. Board Paper e) Consider for approval an Amendment No. 2 to the Building Lease Agreement with Jett Care (IND), LLC. The Amendment provides for a term extension of one (1) years commencing September 1, 2007 and terminating August 31, 2008, at an annual rental of $10,332. Board Paper f) Consider for approval Amendment No. 1 to Office Lease Agreement with Republic Airways Holdings. The Amendment increases the Lease Hold by 356 sq. ft. on the third floor of the Administration Building commencing April 6, Revenue will increase by $8,247 for the remainder of the term. Board Paper g) Consider for approval Hangar Lease with the State of Indiana at Indianapolis International. The Lease Agreement provides for a term of three years commencing retroactive to January 1, 2007 and terminating December 31, 2009 at an annual rental of $37,175 year one, $39,050 year two and $41,015 year three. The Agreement Page 2 of 9

3 also provides for an option period of one additional term of three years. Board Paper h) Consider for approval the 2007 Police Vehicle Replacement of three fully equipped police vehicles in an amount not to exceed $76,969. Board Paper i) Consider for approval to rebid the Rehabilitate Runway 5R-23L Project, I Board Paper CIP j) Consider for approval the Structural Pavement Evaluation Project, I-06-10, and an award of contract in the amount of $306,612 plus expenses estimated at $9,215 to Roy D. McQueen & Associates Ltd. to perform the Non-Destructive Testing services as reviewed and recommended by the Construction Committee. DBE 0%, MBE 7.7% (Geo Solutions, Inc.), WBE 4.2% (Reprographics Inc.). Board Paper CIP. k) Consider for approval a contract in the amount of $135,000 with First Call Temporary Services for a Construction Manager, a Project Manager, a Warranty Services Manager, and an Assistant Warranty Service Manager for the Residential Sound Insulation Project, I as reviewed and recommended by the Construction Committee. D/MBE 0%, WBE 100% (First Call Temporary Services). Board Paper CIP l) Consider for approval the execution of the Cargo Apron Construction Project Phase II, I-06-1B at an estimated cost of $22,500, and consider for approval the following awards of contracts: An award of contract in the amount of $14,657, to The Harper Company for construction of the project Cargo Apron Construction Phase II, I-06-1B, who was the lowest responsible and responsive bidder. DBE 9.7% (Bansal Construction Co., Lynn Trucking Inc., A.J. Tool Rental Inc.), MBE 10.5% (Michael Harris Construction Inc.), (Bansal Construction Co.), WBE 4.1% (Protection Plus Inc.), (Lynn Trucking Inc.), (A.J. Tool Rental Inc.) Board Paper CIP A contract in the amount of $215,200 to Earth Exploration Inc. for Materials Testing for the project Cargo Apron Construction Phase II, I-06-1B. DBE 7.5%, (Am Tech Engineering, EILTS Consulting Services Inc.) MBE 10%, (Geo Solutions, Am Tech Engineering, Inc.), WBE 5% (Frontline Construction Inspection Inc., EILTS Consulting Services Inc.), Board Paper CIP Page 3 of 9

4 A Supplemental Agreement #3 with R.W. Armstrong & Associates Inc. in the amount of $498, plus expenses estimated at $2, for the Construction Administration & Inspection for the project Cargo Apron Construction Phase II I- 06-1B. DBE 10.2%, (Shrewsberry & Associates, LLC.), MBE 10.2% (Shrewsberry & Associates, LLC.), WBE 14.3% (Frontline Construction Inspection Inc.). Board Paper CIP m) Consider for approval Supplemental Agreement #1 with HCO, Inc. in the amount of $433,276 for the Residential Sound Insulation Project, I-95-14H. Board Paper CIP n) Consider for approval the Plans and Specifications for the Generator Replacement for Electrical Vault Project, I , as prepared by R.W. Armstrong & Associates Inc. and authorize the public bidding process, as reviewed and recommended by the Construction Committee. Board Paper CIP / AIP. o) Consider for approval an award of contract to Reynolds Farm Equipment, Incorporated in the amount of $345,955 for the procurement of two fully equipped farm type tractors for the 2007 Vegetation Control Equipment Replacement Program Project, I DBE 0.5% (Lynn Trucking Company, Incorporated), MBE 0, WBE 0.5% (Lynn Trucking Company, Incorporated). Board Paper CIP p) Consider for approval the following Award of Contracts for the 2007 Environmental Consulting Services. Board Paper Operating Keramida Environmental, Inc. in the amount not to exceed $125,000. DBE 98.6% (Keramida Environmental), MBE 1.4% (Belmont Labs), WBE 98.6% (Keramida Environmental). Board Paper Operating Gresham Smith and Partners in the amount not to exceed $75,000. DBE 0%, MBE 13.3% (Professional Data Dimensions), WBE 0%. Board Paper Operating q) Consider for approval the following Awards of Contract for the 2007 Environmental Remediation Program. Board Paper Operating Ark Engineering Services Inc. in the amount not to exceed $157,069. DBE 96.0% (Ark Engineering services, Inc), MBE 96.0% (Ark Engineering services, Inc), WBE 2.2% Page 4 of 9

5 (White Security). Board Paper Operating Quality Environmental Professionals Inc. in the amount not to exceed $68,055. DBE 76.6% (Quality Environmental Professionals, Inc.), MBE 23.4% (Belmont Labs), WBE 76.6% (Quality Environmental Professionals, Inc.). Board Paper Operating Keramida Environmental, Inc. in the amount not to exceed $65,000. DBE 81.5% (Keramida Environmental), MBE 18.5% (Belmont Labs), WBE 81.5% (Keramida Environmental). Board Paper Operating s) Consider for approval the following for the SPCC Mitigation Relievers, I-05-18B.1 and the SPCC Mitigation International I-05-18A.1 and I-05-18A.2 projects: 6. Eagle Creek Award a contract to the lowest responsible and responsive bidder (Maddox Industrial Contractors) for the SPCC Mitigation - Relievers, Project, I-05-18B.1, in the amount of $1,828,840. DBE 28.8% (Central Engineering 22.4%, Eastside Trucking 6.4%), MBE 6.4% (Eastside Trucking 6.4%), WBE 22.6% (Central Engineering 22.4%, NGC Corporation 0.2%). Board Paper CIP Authorize the SPCC Mitigation Relievers Project, I-05-18B.1, budget at $2,492,000. Board Paper CIP Reject all bids for the SPCC Mitigation International Project, I-05-18A.1. Board Paper CIP Authorize the public bidding process for SPCC Mitigation International, Project, I-05-18A.2. Board Paper CIP a) Consider for approval the Plans and Specifications for the Eagle Creek Electrical Upgrades, E , and Heliport Electrical Upgrades, H projects as prepared by Woolpert, Inc., and authorize the public bidding process as reviewed and recommended by the Construction Committee. Board Paper CIP / AIP. 7. Metropolitan 8. Downtown Heliport 9. Gordon Graham Field 10. Mt. Comfort 11. General Business Page 5 of 9

6 a) Consider for approval CIP payments in the amount of $1,802, from the Capital Improvements Funds per the attached schedule. DBE 43.30%, MBE 24.04%, WBE 22.63% b) Consider for approval Operating Payments in the amount of $293, from the Operating Funds per the attached schedule. DBE 9.37%, MBE 5.86%, WBE 6.97%. c) 2007 BAAI Diversity Status Year to Date: Operating (Total Payments $4,045,215) i. MBE = 25.2% ii. WBE = 8.7% Capital (Total Payments $6,887,169) i. DBE = 19.1% ii. MBE = 14.5% iii. WBE = 11.6% d) Consider for approval the 2007 Farm Leases for Speedway, Eagle Creek, Metropolitan, Mt. Comfort and Hendricks County / Gordon Graham Field per the attached schedule and authorize the Airport Director to sign the leases on behalf of the Authority. Board Paper e) Consider for approval adoption of Resolution No authorizing the execution of a Lease Agreement with AAR Aircraft Services, Inc. to lease space in the Indianapolis Maintenance Center Supply Building. Board Paper f) Consider for approval a Lease Agreement with AAR Aircraft Services, Inc. for the lease of 25,441 sq. ft. of warehouse space at the Indianapolis Maintenance Center. The term will commence April 1, 2007 and expire on December 1, 2014 with one ten year option. Annual rental shall commence at $127,205 escalating upon the commencement of fifth year of the Lease. Board Paper g) Consider for approval adoption of Resolution No authorizing the sale of equipment from the Indianapolis Maintenance Center at auction the week of May 1, 2007 at Building # 7 (7051 W. Pierson Drive) and the hiring of Earl's Auction Company & Liquidators, Inc. to perform a public auction for 10% commission plus advertising fees. Board Paper h) Consider for approval the following for the IMC Facility Modifications Project, I B: An estimated of $1,048,000, which includes capitalizing predesign architectural and engineering costs, architectural and Page 6 of 9

7 engineering fees for the design and construction phases, geotechnical services and construction contract costs. Board Paper A contract to A2SO4, Architecture LLC in the amount of $106,000, to prepare Plans and Specifications, and assist with the bidding and construction phases. DBE 0%, MBE 56% (A2SO4), WBE 0%. Board Paper An Authorization for Services to Earth Exploration in the amount of $8,500, to provide geotechnical services for the project. D/M/WBE 0%. Board Paper The New Indianapolis Airport Project (Midfield) a) Receive status report from Midfield Project Director. b) Diversity Status: Payments through March 30, 2007 a. Professional Services (Total Payments $148,673,038) i) MBE = 23.18% ii) WBE = 7.19% b. Construction (Total Payments $290,992,473) i) MBE = 11.59% ii) WBE = 4.89% c) Consider for approval Midfield Program payments in the amount of $19,665, per the attached schedule which includes DBE 9.28%, MBE 12.55%, and WBE 3.51%. d) Consider for approval an application for federal assistance of $13,000,000 be submitted to the FAA for an AIP grant in support of the airside development of the Midfield Terminal Program. DBE / MBE/ WBE participation yet to be determined. Board Paper CIP e) Consider for approval one (1) Change Order Request per the attached schedule. f. Consider for approval Plans and Specifications for combined Bid Packages No. H32/T27 Signage for the Terminal and Parking Garage as prepared by AeroDesign Group and ARCHonsortium and authorize the public bidding process. g. Consider for approval Plans & Specifications for Package No. T45 QTA Site, as prepared by AeroDesign Group and Paul I Cripe, Inc. and authorize the public bidding process. Page 7 of 9

8 h. Consider for approval an amendment to the contract with M. D. Wessler & Associates for Construction Inspection Services in an amount not-to-exceed $83,600 plus incidental expenses. DBE 32.3% (EILTS, Infrastructure Engineering, Inc.), MBE 16.8% (Infrastructure Engineering, Inc.), and WBE 15.5% (EILTS). i. Consider for approval an amendment to the contract with TBE Group for Subsurface Utility Exploration in an amount not-toexceed $100,000 plus incidental expenses. D/MBE 0%, and WBE 9.8% (White Security). j. Consider for approval an amendment to the contract with Earth Exploration, Inc. for Materials Testing and Construction Observation Services for the Fuel Transfer Lines Project in an amount not-to-exceed $125,000 plus incidental expenses. D/WBE 5% (Eilts Construction Services), MBE 15% (GeoSoultions, Inc.). k. Consider for approval an amendment to the contract with Earth Exploration, Inc. for Materials Testing and Construction Observation Services for the Taxiway R-H Project in an amount not-to-exceed $250,000 plus incidental expenses. D/WBE 5% (Eilts Construction Services), MBE 15% (GeoSolutions, Inc.). l. Consider for approval a contract with Ross & Baruzzini, Inc. for Engineering Services for the West End Utilities and Final Right-of- Entry Services in an amount not-to-exceed $310,000 plus incidental expenses. DBE 23.1% (VS Engineering, Claire Bennett Associates, Inc., Repro Graphics Digital Imaging, Inc.), MBE 12.6% (VS Engineering), and WBE 10.5% (Claire Bennett Associates, Inc., Repro Graphics Digital Imaging, Inc.). m. Consider for approval an amendment to the contract with AvAirPros for consulting services as Signatory Airlines Representative (SAR) related to the Indianapolis Airport Authority Midfield Program in an amount not-to-exceed $692,100 plus incidental expenses. D/M/WBE 0%. n. Consider for approval a contract with KCE Structural Engineers for Site Investigation and Inspection Services for the Midfield Terminal in an amount not-to-exceed $600,000 plus incidental expenses. D/M/WBE 0% o. Consider for approval rejection of bids received for package H24 Paint/Wall coverings, and consider for approval Plans and Specifications for package H24A Paint/Wall coverings as prepared by AeroDesign Group, and authorize the public biding process. Page 8 of 9

9 p. Consider for approval an award of contract for RH1 - Extend Taxiway R and Reconstruct Taxiway H to Milestone Contractors, LP in an amount not-to-exceed $11,382, Milestone Contractors, LP was the lowest responsive and responsible bidder. DBE 17% (Central Engineering & Construction Associates, Inc.; The Hoosier Company; Bansal Construction; AJ s Tool Rental, Inc.), MBE 10.10% (Bansal Construction), and WBE 7.30% (Central Engineering & Construction Associates, The Hoosier Company, AJ s Tool Rental, Inc.). Adjourn Page 9 of 9