Amelia County Needs Assessment. July 16, 2014

Transcription

1 Amelia County Needs Assessment July 16, 2014

2 Presentation Outline Objectives of the Study Study Process / Schedule Components of the Study Options Identified and Options Developed Cost of Each Option Developed Recommendations 2 Amelia County Needs Assessment July 16, 2014

3 Objectives of the Study 1. Provide a Physical Assessment of Each Facility Document condition of each building and site Current utilization of each space Space allocation of each department 2. eet with Department Heads Identify needs and issues Strengths and deficiencies of existing spaces Size, location and adequacy of existing spaces Develop a program of requirements 3. Identify and Develop Options Address current and long term needs 4. Provide Cost Estimates Hard costs/soft costs 5. Recommendations for Selected Approach Buildings included in the study: Administration Building Humanities Building Courthouse/Sheriff s Department Jackson Building Hindle Building EOC Boepple Building Health Department VDOT Building 3 Amelia County Needs Assessment July 16, 2014

4 Study Process / Schedule 1. eeting with Taylor/Daryl Oct 2013 Study process and schedule Tour of each building Identified study participants Obtained available drawings 2. Draft Plans of Each Building Nov Sent Survey to Department Heads Nov 2013 Current and future staff needs Current and future space needs Relationship to other departments Storage needs 4. Physical Assessment (9 Buildings 3 Days) Nov/Dec 2013 Confirm accuracy of existing drawings Identify use of each room Document conditions of buildings Site concerns Identify area each department occupies 5. Develop a Program of Requirements April 2014 eet with each department head (22 meetings 4 days) o Needs and issues Adequacy of existing space o Strengths and deficiencies Future space needs 6. Identify and Develop Options ay/june 2014 Identified 5 / Developed 2 7. Presentation to Board of Supervisors July 2014 Revise options based on input received 4 Amelia County Needs Assessment July 16, 2014

5 Components of the Study Survey completed by each department head Physical assessment/facility appraisal inutes of meetings with each department head Current floor plans of each department Utilization of each space in each department Identifying options to meet needs Development of selected options Preparation of cost estimates for selected options Recommendations 5 Amelia County Needs Assessment July 16, 2014

6 Options Identified and Options Developed 5 Options Identified 2 Options Developed Current and long term needs Solve Courthouse security issues Relocate departments to reduce overcrowding and allow for future expansion without building additions 6 Amelia County Needs Assessment July 16, 2014

7 Option 1 1. RENOVATE HINDLE BUILDING FOR HISTORIC SOCIETY & BOARD OF SUPERVISOR S EETING ROO. 2. RENOVATE JACKSON BUILDING FOR JUVENILE COURT/JUDGE. 3. RENOVATE SPACE VACATED BY JUVENILE COURT FOR HOLDING CELLS. PROVIDE A SECURE FENCED AREA AT REAR OF COURTHOUSE TO LOAD/UNLOAD INATES. 4. RENOVATE EOC FOR 911/DISPATCH. 5. RENOVATE SPACE VACATED BY 911/DISPATCH AND SHERIFF S OFFICE. 6. RENOVATE VDOT BUILDING FOR SOCIAL SERVICES. 7. RENOVATE A PORTION OF THE AREA VACATED BY SOCIAL SERVICES FOR REGISTRAR. 8. COUNTY ADINISTRATOR, REVENUE, TREASURER AND VA COOPERATIVE EXTENSION REAIN IN CURRENT LOCATIONS. 9. RENOVATE BOEPPLE BUILDING FOR COONEALTH ATTORNEY AND COURT SERVICES. 10. RENOVATE HEALTH DEPARTENT. CS JC PROVIDE A SECURE FENCE AREA CA Health Dept Boepple VDOT Jackson 911 Sheriff HS Courthouse A PORTION OF THE SPACE VACATED BY SOCIAL SERVICES IS AVAILABLE FOR FUTURE EXPANSION. REG Humanities EOC Hindle Administration 7 Amelia County Needs Assessment July 16, 2014

8 Courthouse Juvenile Court Judges ain Entry Front Counter File LEGEND Circuit Court General District Court Juvenile Court Records Judges Jury HC HC it. Juvenile Court Judges Chamber Clerk s Deputy Clerk Vest. Chief Deputy Clerk Circuit Court Clerks Records Dep. Clerk Breakroom Circuit Court Circuit Court Law Library General District Court Vest. General District Court KEY ISSUES Public, staff, judges & inmates share same corridor Transporting inmates from street to holding cells Location and number of holding cells Need additional witness room Security Clerks front counter - Not handicap accessible - Not separated from public - Size of front counter - Inmates, public & staff share same space Vest. Conf./it. Existing Courthouse (11,809 SF) 1 8 Amelia County Needs Assessment July 16, 2014

9 Courthouse LEGEND Denotes Areas of Renovations Secured Fence Area File Records Judges Jury Ramp it. HC HC HC HC ain Entry it. Clerk/ Atty. Judges Chamber Front Coun. Clerk s Deputy Clerk Vest. Chief Deputy Clerk Circuit Court Clerks Records Dep. Clerk Breakroom Circuit Court Law Library General District Court Vest. KEY ISSUES ADDRESSED Created a secure area to load/unload inmates Juvenile Court relocates to Jackson to allow space for: - 4 holding cells - Attorney/Inmates conference room - Inmate/Clerk processing room - 2 witness rooms Clerks front counter - Handicap accessible, separated from public, larger Inmates no longer transported to clerk Vest. Ph. Conf./it. Courthouse (11,809 SF) Ramp Courthouse 1 9 Amelia County Needs Assessment July 16, 2014

10 Sheriff s LEGEND 911 / Dispatch Sheriff LEGEND Denotes Areas of Renovations ech. BR/ Pro QA ech. Coord. 911 Equip T Dispatch Inter. ag. Chief Dep. Evidence Investigator Investigator ech. ech. G/A ag. Sgt./Dep. Booking Int. Lt. Evidence Storage Investigator Investigator Clo Sgt. Ofc. Dep. Bay Booking Sheriff Rec. Civil Proc. Copy Chief Dep. Invest. Sheriff Sec. Civil Proc. Storage Rec. Copy Sheriff s Existing Proposed Basement Courthouse Sheriff s (6,344 SF) KEY ISSUES No space for expansion Front counter/reception area not secure Deputy bay/sergeant s offices not large enough Need space for another investigator Need window into magistrar s office from corridor Civil process office too small KEY ISSUES ADDRESSED 911/Dispatch relocated to EOC Space is available for expansion - 3 investigators offices - Deputy bay/sergeant offices - Civil process office Front counter/reception area is secure indow added at magistrate s office from rear corridor 1 10 Amelia County Needs Assessment July 16, 2014

11 Jackson Building Corridor Boiler HC Corridor HC /E Existing Basement (686 SF) Basement BR Inmate Proc. T Judges Chambers Display/ Conference Corridor Vest. Library/ Display useum Display Historic Society Family Rm./ Attorney Clerk Vest. Juvenile Court Juvenile Court Existing First Floor (2,610 SF) First Floor Jackson Building (3,296 SF) KEY ISSUES Historic Society moves to Hindle Building Juvenile Court occupies entire building o Larger Courtroom: 391 vs. 750 SF Two holding cells in basement Judge Southall and Clerk move back and forth between Jackson and General District Court o Juvenile Court in morning o Domestic Relations Court in afternoon 1 11 Amelia County Needs Assessment July 16, 2014

12 Hindle Building Locker Old Boiler CR CR CR CR CR Locker CR CR CR CR Existing Basement Floor (2,750 SF) Existing First Floor (2,750 SF) Existing Second Floor (2,750 SF) Unassigned Space Unassigned Space Display Vest. Display/ Library Executive Session Lounge Board of Supervisors tg. Rm. Unassigned Space Unassigned Space Break Historic Society Board of Supervisors Basement First Floor Second Floor Hindle Building (8,250 SF) KEY ISSUES Historic Society occupies first floor Board of Supervisors eeting on second floor Basement remains unfinished Elevator and exterior stair added 1 12 Amelia County Needs Assessment July 16, 2014

13 Boepple Building KEY ISSUES One entry for all 3 departments Registrar, CA, and Court Services need additional space Registrar - area too small - Storage room also used for absentee voting - Need access to a conference/training room Court Services - No waiting area - Limited storage space - Need office space for secretary, community juvenile officer and probation officer Commonwealth Attorney - Go thru library/copy room to access CA - Assistant CA, Conference & are too small LEGEND Commonwealth Attorney Court Services Registrar CS ech. St./Absent. Voting Voter Reg. Registrar C.J. Ofc/ Probation r Vault Sec. Conf. Assist. CA Ofc. Existing ech. CA Lib./Copy V. Ofc Adm. Asst. CA / Sec. ech. CA Assist. CA Conf. Boepple Building (4,129 SF) T Admin Assist. Victim itness Vault Copy / BR Proposed Comm. Juv. r Probation r Library ech. Court Services Commonwealth Attorney KEY ISSUES ADDRESSED Registrar relocates to Humanities Building CS and CA have room to expand Separate entry/waiting area for CS and CA areas are secure - area not secure 1 13 Amelia County Needs Assessment July 16, 2014

14 EOC Building Storage & Emergency Supplies Storage & Emergency Supplies Existing Basement (857 SF) Basement Unfin d Space EOC 911 Equip. E911 Coord. 911/Dispatch 911/Dispatch Unfin d Space R Classroom Pro QA T Classroom P/P ap Display Corridor E Supplies P/P ap Display EOC EOC Existing First Floor (2,692 SF) EOC/911 Dispatch EOC Building (3,549 SF) KEY ISSUES 911/Dispatch moving to EOC frees up space to expand Sheriff s Department EOC Building recently renovated Existing Building can accommodate both EOC and 911/Dispatch 1 14 Amelia County Needs Assessment July 16, 2014

15 Admin/Humanities Building LEGEND Commission of Revenue County Administration Social Services Treasurer VA Cooperative Extension Virginia Cooperative Extension Sup. Training Corridor Rec. Sup BR/ Copy Aide 1 Interview Clerk BR Social Services Unassigned Space Electrical Unassigned Space Ext. Agent Ext. Agent Ext. Agent Conf. Director anager Unassigned Space echanical Existing Humanities Building (6,619 SF) County Administration Administration Building Basement (3,791 SF) Bldg. Inspec. Exec. Sec. Acc. Pay. Finance Rec. County Admin. Treasurer ork Treasurer Supply Dep. Treas. Chief Dep. Treas. Ofc. BR BR Conf/Board Conference Rec./ Clerical CSA/ E&SC Area Copy Sec. County Planner aps/ ork Area Sup. Data/ Server T Copy/R COR Ofc. Commissioner of Revenue KEY ISSUES County Administrator, Revenue, Treasurer, VA Cooperative Extension and Social Services - no space for future expansion Shortage of staff restrooms Existing Administration Building (10,797 SF) 1 15 Amelia County Needs Assessment July 16, 2014

16 Admin/Humanities Building Training Unassigned Space LEGEND Denotes Areas of Renovations Virginia Cooperative Extension Sup. Ext. Agent Rec. Corridor Ext. Agent BR/ Ext. Agent Secure Corridor Voting Corridor Voter Reg. T Registrar Humanities Building (6,619 SF) County Administration Bldg. Inspect. Exec. Sec. Acc. Pay. Finance Rec. County Admin. Treasurer ork Rm Supply BR Future Offc. BR Rec. CSA/ E&SC Copy County Planner Data/ Server Treasurer Dep. Treasurer Chief Dep. Treasurer Conf/Board Conference Area Sec. aps/ ork Area Copy/R COR Ofc. KEY ISSUES ADDRESSED Social Services relocates to VDOT Space is now available for future expansion Staff restrooms added for Treasurer and Registrar Registrar occupies a portion of the space vacated by Social Services Administration Building (10,797 SF) Commissioner of Revenue 1 16 Amelia County Needs Assessment July 16, 2014

17 VDOT Building SOCIAL SERVICES Key issues with current location (Humanities Building) - No space for expansion - Need additional file space - Limited number of interview rooms - Need to add a staff restroom - Existing conference room too small - area too small - Need a family observation area Existing SOCIAL SERVICES RELOCATED TO VDOT BUILDING PROS/CONS - Existing floor plan cannot accommodate Social Services (gut interior) - 1,245 SF more space than current location 4,064 vs. 5,309 SF - FS and Eligibility workers offices in cubicles not individual offices. - Adequate parking is available Ofc gr T Clerk Director Clerical T Sto Social Services JC Elec Copy Rm. Break rm. File rm. Intvw Intvw Toilet Intvw Intvw FILE FILE FS & Eligibility FILE FILE Proposed VDOT Building (5,890 SF) Amelia County Needs Assessment July 16, 2014

18 Health Department Conf/ Breakrm. en T T T JC Exam Rm 1 Lab Triag. Exam Rm 1 Clerical omen Rm. Sr. Nurse P.H Nurse Ofc. Ofc. File Rm. Clerk Clerk Sanitarian Health Department (3,294 SF) PROS Size of facility is adequate for services provided Good location No problems with water/sewer Cabinets in good shape Parking is adequate for staff/visitors Roof does not leak CONS Facility has not been renovated since 1980 addition Restrooms need upgrade Floor slab has settled and cracked in several areas Light fixtures need replacing 1 18 Amelia County Needs Assessment July 16, 2014

19 Option 2 1. RENOVATE HINDLE BUILDING FOR HISTORIC SOCIETY AND BOARD OF SUPERVISOR S EETING ROO. 2. RENOVATE JACKSON BUILDING FOR LA LIBRARY & INVESTIGATORS 3. JUVENILE COURT REAINS IN ITS CURRENT LOCATION 4. RENOVATE EOC FOR 911/DISPATCH. 5. RENOVATE SPACE VACATED BY 911/DISPATCH AND SHERIFF S OFFICE. INCLUDES HOLDING CELLS AND AN ELEVATOR 6. RENOVATE LA LIBRARY FOR HOLDING CELL & ELEVATOR. 7. RENOVATE VODT BUILDING FOR SOCIAL SERVICES 8. RENOVATE A PORTION OF THE AREA VACATED BY SOCIAL SEVICES FOR REGISTRAR 9. COUNTY ADINSTRATOR, REVENUE, TREASURER AND VA COOPERATIVE EXTENSION REAIN IN CURRENT LOCATIONS 10. RENOVATE BOEPPLE BUILDING FOR COONEALTH ATTORNEY AND COURT SERVICES 11. RENOVATE HEALTH DEPARTENT CS PROPOSED ADDITION JC CA Health Dept Boepple VDOT Jackson Sheriff Courthouse A PORTION OF THE SPACE VACATED BY SOCIAL SERVICES IS AVAILABLE FOR FUTURE EXPANSION. 911 HS REG Humanities EOC Hindle Administration 19 Amelia County Needs Assessment July 16, 2014

20 Courthouse Juvenile Court Judges ain Entry Front Counter File LEGEND Circuit Court General District Court Juvenile Court Records Judges Jury HC HC it. Juvenile Court Judges Chamber Clerk s Deputy Clerk Vest. Chief Deputy Clerk Circuit Court Clerks Records Deputy Clerk Breakroom Circuit Court Circuit Court Law Library General District Court Vest. General District Court KEY ISSUES Public, staff, judges & inmates share same corridor Transporting inmates from street to holding cells Location and number of holding cells Need additional witness room Security Clerks front counter - Not handicap accessible - Not separated from public - Size of front counter - Inmates, public & staff share same space Vest. Conf./it. Existing Courthouse (11,809 SF) Amelia County Needs Assessment July 16, 2014

21 Courthouse LEGEND Denotes Areas of Renovations Records Judges Jury Elec. S T it Rm. it Rm. Judge s Rm. Juvenile Court ain Entry Judges Chamber Front Count. Clerk s File Deputy Clerk Vest. Chief Deputy Clerk Circuit Court Clerks Records Dep. Clerk Breakroom Circuit Court Corridor HC Clerk General District Court Vest. KEY ISSUES ADDRESSED Juvenile Court remains in current location Law library relocates to Jackson Building allow space for: - Elevator - Holding cell - Inmate/Clerk processing room Holding cells converted to witness rooms Clerk front counter - Handicap accessible, separated from public, larger Inmate no longer transported to clerk Two witness rooms Vest. Ph. Conf./it. Courthouse (11,809 SF) Ramp Courthouse 2 21 Amelia County Needs Assessment July 16, 2014

22 Sheriff s LEGEND 911 / Dispatch Sheriff LEGEND Denotes Areas of Renovations 911 Equip Evidence G/A E/D Evidence Storage ech. BR/ Pro QA ech. ech. Coord. T Dispatch Inter. ag. Chief Dep. Investigator Investigator ech. ech. Srgt/ Deputies ag. Booking Chief deputy Interrog Future Ofc Lieutenant Ofc Clo Srgt. Ofc Dep. Bay Booking Sheriff Rec. Civil Proc. Copy T Sto HC HC Hallway HC HC Sheriff Civil Proc. Sec. Storage Rec. Copy Sheriff s Existing Proposed KEY ISSUES No space for expansion Front counter/reception area not secure Deputy bay/sergeant s offices not large enough Need space for another investigator Need window into magistrar s office from corridor Civil process office too small Basement Courthouse Sheriff s (6,344 SF) KEY ISSUES ADDRESSED 911/Dispatch relocated to EOC Investigators relocate to Jackson Building Inmates unloaded on street and transported thru sheriff s office: 4 holding cells Attorney/Inmate conference room Elevator Front counter/reception area is secure Space is available for needed expansion 2 22 Amelia County Needs Assessment July 16, 2014

23 Jackson Building Corridor Boiler Unassigned Unassigned corridor Boiler Rm Existing Basement (686 SF) Basement BR T Unassigned Display/ Conference Corridor Vest. Library/ Display useum Display Historic Society Law Library Corridor Entry T E.S. Investigator Investigator Investigator Law Library & Investigators Existing First Floor (2,610 SF) First Floor Jackson Building (3,296 S.F.) KEY ISSUES Historic Society moves to Hindle Building Law Library and Investigators relocate to Jackson Building Basement remains unfinished Space available on first floor for expansion 2 23 Amelia County Needs Assessment July 16, 2014

24 Hindle Building Locker Old Boiler CR CR CR CR CR Locker CR CR CR CR Existing Basement Floor (2,750 SF) Existing First Floor (2,750 SF) Existing Second Floor (2,750 SF) Unassigned Space Unassigned Space Display Vest. Display/ Library Executive Session Lounge Board of Supervisors tg. Rm. Unassigned Space Unassigned Space Break Historic Society Board of Supervisors Basement First Floor Second Floor Hindle Building (8,250 SF) KEY ISSUES Historic Society occupies first floor Board of Supervisors eeting on second floor Basement remains unfinished Elevator and exterior stair added Amelia County Needs Assessment July 16, 2014

25 Boepple Building KEY ISSUES One entry for all 3 departments Registrar, CA, and Court Services need additional space Registrar - area too small - Storage room also used for absentee voting - Need access to a conference/training room Court Services - No waiting area - Limited storage space - Need office space for secretary, community juvenile officer and probation officer Commonwealth Attorney - Go thru library/copy room to access CA - Assistant CA, Conference & are too small - area not LEGEND Commonwealth Attorney Court Services Registrar CS ech. St./Absent. Voting Voter Reg. Registrar C.J. Ofc/ Probation r Vault Sec. Conf. Assist. CA Ofc. Existing ech. CA Lib./Copy V. Ofc Adm. Asst. CA Boepple Building (4,129 SF) / Sec. ech. CA Assist. CA Conf. Admin Assist. Proposed T Comm. Juv. r Victim itness Vault Copy / BR Probation r Library ech. Court Services Commonwealth Attorney KEY ISSUES ADDRESSED Registrar relocates to Humanities Building CS and CA have room to expand Separate entry/waiting area for CS and CA areas are secure secure Amelia County Needs Assessment July 16, 2014

26 EOC Building Storage & Emergency Supplies Storage & Emergency Supplies Existing Basement (857 SF) Basement Unfin d Space EOC 911 Equip. E911 Coord. 911 Dispatch 911 Dispatch Unfin d Space R Classroom Pro QA T Classroom P/P ap Display Corridor E Supplies P/P ap Display EOC EOC Existing First Floor (2,692 SF) EOC/911 Dispatch EOC Building (3,549 SF) KEY ISSUES 911/Dispatch relocating to EOC frees up space to expand Sheriff s Department EOC Building recently renovated Existing Building can accommodate both EOC and 911/Dispatch Amelia County Needs Assessment July 16, 2014

27 Admin/Humanities Building LEGEND Commission of Revenue County Administration Social Services Treasurer VA Cooperative Extension Virginia Cooperative Extension Sup. Corridor Training Rec. BR/ Sup Copy Aide 1 Interview Clerk BR Social Services Unassigned Space Electrical Unassigned Space Ext. Agent Ext. Agent Ext. Agent Conf. Director anager Unassigned Space echanical Existing Humanities Building (6,619 SF) County Administration Administration Building Basement (3,791 SF) Bldg. Inspec. Exec. Sec. Acc. Pay. Finance Rec. County Admin. Treasurer ork Treasurer Supply Dep. Treas. Chief Dep. Treas. Ofc. BR BR Conf/Board Conference Rec./ Clerical CSA/ E&SC Area Copy Sec. County Planner aps/ ork Area Sup. Data/ Server T Copy/R COR Ofc. Commissioner of Revenue KEY ISSUES County Administrator, Revenue, Treasurer, VA Cooperative Extension and Social Services - no space for future expansion Shortage of staff restrooms Existing Administration Building (10,797 SF) Amelia County Needs Assessment July 16, 2014

28 Admin/Humanities Building Training Unassigned Space LEGEND Denotes Areas of Renovations Virginia Cooperative Extension Sup. Ext. Agent Rec. Corridor Ext. Agent BR/ Ext. Agent Secure Corridor Voting Corridor Voter Reg. T Registrar Humanities Building (6,619 SF) County Administration Bldg. Inspect. Exec. Sec. Acc. Pay. Finance Rec. County Admin. Treasurer ork Rm Supply BR Future Offc. BR Rec. CSA/ E&SC Copy County Planner Data/ Server Treasurer Dep. Treasurer Chief Dep. Treasurer Conf/Board Conference Area Sec. aps/ ork Area Copy/R COR Ofc. Commissioner of Revenue KEY ISSUES ADDRESSED Social Services relocates to VDOT Space is now available for future expansion Staff restrooms added for Treasurer and Registrar Registrar occupies a portion of the space vacated By Social Services Administration Building (10,797 SF) Amelia County Needs Assessment July 16, 2014

29 VDOT Building SOCIAL SERVICES Key issues with current location (Humanities Building) - No space for expansion - Need additional file space - Limited number of interview rooms - Need to add staff restroom - Existing conference room too small - area too small - Need a family observation area Existing SOCIAL SERVICES RELOCATED TO VDOT BUILDING PROS/CONS - Existing floor plan cannot accommodate Social Services (gut interior) - 2,609 SF more space than current location 4,064 vs. 6,673 SF - Provided permanent offices for FS and Eligibility orkers - Provided a family observation area - Provided a large conference room - Requires a 1,364 SF addition Ofc. gr. T Clerk Clerical Vest. Director Conf. Rm. Social Services T Obsv Family Rm. Intvw Intvw Toilet Rm. Intvw Intvw Ofc Ofc Ofc Ofc Ofc Ofc Ofc VDOT Building (5,890 SF) Ofc Ofc Ofc Ofc Ofc Ofc Ofc Ofc Ofc 31-0 Copy/ print File Rm. Storage Vest Proposed Amelia County Needs Assessment July 16, 2014

30 Health Department Conf/ Breakrm. T T Lab Exam T Rm 1 Triag. ST Sr. Nurse P.H. Nurse Ofc. Exam Rm 1 Hall Ofc. ST File Rm. Clerical Clerk Clerk en omen Rm. Sanitarian Health Department (3,294 SF) PROS Size of facility is adequate for services provided Good location No problems with water/sewer Cabinets in good shape Parking is adequate for staff/visitors Roof does not leak CONS Facility has not been renovated since 1980 addition Restrooms need upgrade Floor slab has settled and cracked in several areas Light fixtures need replacing 2 30 Amelia County Needs Assessment July 16, 2014

31 Cost of Each Option Developed 31 Amelia County Needs Assessment July 16, 2014

32 Cost Estimate Option 1 Description Total Cost 1. Jackson Building $496, Boepple Building 454, Hindle Building 1,725, Administration Building 157, Humanities 344, Courthouse Basement 347,600 Courthouse 1,039, EOC 1,229, VDOT 847, Health Department 131,760 Subtotal Construction Costs $6,773,195 General Conditions, Overhead and Profit 677,335 Contingency 1,016,003 Total Construction Cost (Hard Costs) $8,466,693 Related Project Costs (Soft Costs) 1,270,003 Total Project Costs $9,736, Amelia County Needs Assessment July 16, 2014

33 Cost Estimate Option 2 Description Total Cost 1. Jackson Building $375, Boepple Building 454, Hindle Building 1,725, Administration Building 157, Humanities 344, Courthouse Basement 525,320 Courthouse 753, EOC 1,229, VDOT 1,045, Health Department 131,760 Subtotal Construction Costs $6,741,925 General Conditions, Overhead and Profit 674,192 Contingency 1,011,289 Total Construction Cost (Hard Costs) $8,427,406 Related Project Costs (Soft Costs) 1,264,111 Total Project Costs $9,691, Amelia County Needs Assessment July 16, 2014

34 Recommendations 34 Amelia County Needs Assessment July 16, 2014

35 Option 1 1. RENOVATE HINDLE BUILDING FOR HISTORIC SOCIETY & BOARD OF SUPERVISOR S EETING ROO. 2. RENOVATE JACKSON BUILDING FOR JUVENILE COURT/JUDGE. 3. RENOVATE SPACE VACATED BY JUVENILE COURT FOR HOLDING CELLS. PROVIDE A SECURE FENCED AREA AT REAR OF COURTHOUSE TO LOAD/UNLOAD INATES. 4. RENOVATE EOC FOR 911/DISPATCH. 5. RENOVATE SPACE VACATED BY 911/DISPATCH AND SHERIFF S OFFICE. 6. RENOVATE VDOT BUILDING FOR SOCIAL SERVICES. 7. RENOVATE A PORTION OF THE AREA VACATED BY SOCIAL SERVICES FOR REGISTRAR. 8. COUNTY ADINISTRATOR, REVENUE, TREASURER AND VA COOPERATIVE EXTENSION REAIN IN CURRENT LOCATIONS. 9. RENOVATE BOEPPLE BUILDING FOR COONEALTH ATTORNEY AND COURT SERVICES. 10. RENOVATE HEALTH DEPARTENT. CS JC PROVIDE A SECURE FENCE AREA CA Health Dept Boepple VDOT Jackson 911 Sheriff HS Courthouse A PORTION OF THE SPACE VACATED BY SOCIAL SERVICES IS AVAILABLE FOR FUTURE EXPANSION. REG Humanities EOC Hindle Administration 35 Amelia County Needs Assessment July 16, 2014

36 Option 2 1. RENOVATE HINDLE BUILDING FOR HISTORIC SOCIETY AND BOARD OF SUPERVISOR S EETING ROO. 2. RENOVATE JACKSON BUILDING FOR LA LIBRARY & INVESTIGATORS 3. JUVENILE COURT REAINS IN ITS CURRENT LOCATION 4. RENOVATE EOC FOR 911/DISPATCH. 5. RENOVATE SPACE VACATED BY 911/DISPATCH AND SHERIFF S OFFICE. INCLUDES HOLDING CELLS AND AN ELEVATOR 6. RENOVATE LA LIBRARY FOR HOLDING CELL & ELEVATOR. 7. RENOVATE VODT BUILDING FOR SOCIAL SERVICES 8. RENOVATE A PORTION OF THE AREA VACATED BY SOCIAL SEVICES FOR REGISTRAR 9. COUNTY ADINSTRATOR, REVENUE, TREASURER AND VA COOPERATIVE EXTENSION REAIN IN CURRENT LOCATIONS 10. RENOVATE BOEPPLE BUILDING FOR COONEALTH ATTORNEY AND COURT SERVICES 11. RENOVATE HEALTH DEPARTENT CS PROPOSED ADDITION JC CA Health Dept Boepple VDOT Jackson Sheriff Courthouse A PORTION OF THE SPACE VACATED BY SOCIAL SERVICES IS AVAILABLE FOR FUTURE EXPANSION. 911 HS REG Humanities EOC Hindle Administration 36 Amelia County Needs Assessment July 16, 2014

37 Options Identified Option 1: 1. Renovate Hindle Building for Historic Society and Board of Supervisor s eeting 2. Renovate Jackson for Juvenile Court/Judge 3. Renovate space vacated by Juvenile Court for holding cells Provide a secure fenced area at rear of Courthouse to load/unload inmates 4. Renovate EOC for 911/Dispatch 5. Renovate space vacated by 911/Dispatch and Sheriff s 6. Renovate VDOT for Social Services (no addition) 7. Renovate a portion of the area vacated by Social Services for Registrar 8. County Administrator, Revenue, Treasurer, and VA Cooperative Extension remain in current locations 9. Renovate Boepple Building for Commonwealth Attorney and Court Services 10. Renovate Health Department Option Developed 37 Amelia County Needs Assessment July 16, 2014

38 Options Identified Option 2: 1. Renovate Hindle Building for Historic Society and Board of Supervisor s eeting 2. Renovate Jackson Building for Law Library and Investigators 3. Juvenile Court remains in current location 4. Renovate EOC for 911/Dispatch 5. Renovate space vacated by 911/Dispatch and Sheriff s Include three holding cells and an elevator 6. Renovate Law Library for a holding cell and elevator 7. Renovate VDOT Building for Social Services (includes an addition) 8. Renovate a portion of the area vacated by Social Services for Registrar 9. County Administrator, Revenue, Treasurer, and VA Cooperative Extension remain in current locations 10. Renovate Boepple Building for Commonwealth Attorney and Court Services 11. Renovate Health Department Option Developed 38 Amelia County Needs Assessment July 16, 2014

39 Options Identified Option 3: 1. Historic Society stays in Jackson Building 2. Juvenile Court says in its current location 3. Renovate Hindle Building Law Library and Investigators on 1 st Floor Board of Supervisors eeting on 2 nd Floor 4. Renovate EOC for 911/Dispatch 5. Renovate space vacated by 911/Dispatch and Sheriff s Include three holding cells and an elevator 6. Renovate Law Library for a holding cell and elevator 7. Renovate VDOT Building for Social Services (no addition) 8. Renovate a portion of the area vacated by Social Services for Registrar 9. County Administration, Revenue, Treasurer, and VA Cooperative Extension remain in current locations 10. Renovate Boepple Building for Commonwealth Attorney and Court Services 11. Renovate Health Department Viable Option Historic Society and Juvenile Court remain in current location Placing Law Library and Investigations in Hindle Building works functionally but is less desirable than placing them in Jackson Building as proposed in Option 2 39 Amelia County Needs Assessment July 16, 2014

40 Options Identified Option 4: 1. Historic Society stays in Jackson Building 2. Juvenile Court stays in current location 3. Board of Supervisors eeting stays in General District Court 4. Renovate Hindle Building Law Library and Investigators on 1 st Floor Registrar on 2 nd Floor 5. Renovate EOC for 911/Dispatch 6. Renovate space vacated by 911/Dispatch and Sheriff s Include three holding cells 7. Renovate Law Library for a holding cell and elevator 8. Renovate Boepple Building for Commonwealth Attorney and Court Services 9. Social Services remains in current location 10. County Administration, Revenue, Treasurer, and VA Cooperative Extension remain in current location 11. Renovate Health Department Historic Society and Juvenile Court remain in current locations Social Services remains in Humanities Building VDOT Building not used Addition required to Humanities Building should County Administration, Revenue, Treasurer, VA Cooperative Extension, and Social Services need additional space 40 Amelia County Needs Assessment July 16, 2014

41 Options Identified Option 5: 1. Historic Society stays in Jackson Building 2. Board of Supervisors eeting stays in General District Court 3. Add a second floor over General District Court Clerks Area and Juvenile Court for Juvenile Court/Judge 4. Renovate space vacated by Juvenile Court for holding cells Provide a secure area at rear of Courthouse to load/unload inmates 5. Renovate EOC for 911/Dispatch 6. Renovate space vacated by 911/Dispatch and Sheriff s 7. Renovate VDOT for Social Services (no addition) 8. Renovate a portion of the area vacated by Social Services for Registrar 9. County Administrator, Revenue, Treasurer, and VA Cooperative Extension remain in current locations 10. Renovate Boepple Building for Commonwealth Attorney and Court Services 11. Renovate Health Department Hindle Building not renovated Adding a second floor over District Court Clerks area is appealing but not viable Need to vacate General District Court Clerks Area, Juvenile Court, and Sheriff s Department to add a second floor Due to current layout cannot provide two means of egress from proposed second floor 41 Amelia County Needs Assessment July 16, 2014