CITY HALL PROJECT UPDATE/DIRECTION BRIEF September 19, 2017

Transcription

1 CITY HALL 2020 PROJECT UPDATE/DIRECTION BRIEF September 19,

2 2017 IN REVIEW January 17 th Deficiencies / Space Needs February 28 th Buildings & Assets Presentation May 23 rd Options / Schedules / Budget June 19 th City Hall 2020 Video Clip June 26 th First Public Session June 27 th Options Limited to Municipal Center July 26 th Second Public Session, Facebook Live August 23 rd Third Public Session September 1 st Public Information Session Info 2

3 WHERE ARE WE? Building deficiencies well documented Program (space needs analysis) developed through 2070 and revalidated CIP 3072, City Hall Replacement Approved 50,250,000 for Planning / Design / Construction Developed 6 options to either renovate the existing building, or build a new building Conducted citizen engagement 3

4 CITY HALL SPACE NEEDS November 2016 Existing B1: 80,000 SF Current Need: 128,431 SF 2020: 134,310 SF 2030: 139,664 SF 2040: 144,572 SF 2070: 149,089 SF August ,000 SF 134,161 SF 139,607 SF 144,210 SF 147,344 SF 149,939 SF Need 70,000 SF more than we have now to meet 2070 requirement 4

5 Let s Review Our Options 5

6 CITY HALL 2020 OPTION 1A Addition to and Renovation of B1, our current City Hall 2

7 CITY HALL 2020 OPTION 1A ADVANTAGES Reuses an existing Cityowned building. Maintains B1, the current City Hall as the future City Hall. Does not displace any existing parking. DISADVANTAGES Does not provide sufficient space for the known additional space needs. Requires use of temporary facilities (swing space) some departments would move twice. Longest City Hall construction schedule, by about 4 months. Limits implementation of the mall of services concept. Construction activities, immediately adjacent to City Hall would be disruptive. DESIGN COSTS 4,930,000 NEW CITY HALL CONSTRUCTION 37,500,000 TEMPORARY FACILITY COSTS 3,070,000 SITE CONSTRUCTION 1,550,000 NEW CITY HALL CONSTRUCTION SUBTOTAL 42,120,000 FF&E 4,640,000 PROJECT BUDGET CONTINGENCY 5,170,000 TOTAL CITY HALL BUDGET 56,860,000 TOTAL BUILDING CONSTRUCTION COST PER SF /SF 3

8 CITY HALL 2020 OPTION 1B Larger addition to B1 to create a completely new City Hall 4

9 CITY HALL 2020 OPTION 1B ADVANTAGES Connection of the new City Hall to the existing B1 allows more departments to be housed in contiguous space. Removal of the tunnel connecting B1 and B2 (Operations) alleviates an ongoing maintenance issue. DISADVANTAGES Would require the relocation of volunteer park and gazebo. Construction activities, immediately adjacent to City Hall would be disruptive. With multiple entrances and the main entrance to City Hall not facing a major road, there will be wayfinding challenges. DESIGN COSTS 4,310,000 NEW CITY HALL CONSTRUCTION 40,850,000 TEMPORARY FACILITY COSTS 0 SITE CONSTRUCTION 1,830,000 NEW CITY HALL CONSTRUCTION SUBTOTAL 42,680,000 FF&E 3,730,000 PROJECT BUDGET CONTINGENCY 5,080,000 TOTAL CITY HALL BUDGET 55,800,000 TOTAL BUILDING CONSTRUCTION COST PER SF /SF 5

10 CITY HALL 2020 OPTION 2 New 3 story building between B1 and B2 6

11 CITY HALL 2020 OPTION 2 ADVANTAGES Provides improved pedestrian connectivity between the new City Hall, B1 and B2. Removal of the tunnel connecting B1 and B2 alleviates an ongoing maintenance issue. DISADVANTAGES Would require relocation of volunteer park and gazebo. Increases distance from visitor parking to the front door of the building. DESIGN COSTS 4,090,000 NEW CITY HALL CONSTRUCTION 40,510,000 TEMPORARY FACILITY COSTS 0 SITE CONSTRUCTION 2,230,000 NEW CITY HALL CONSTRUCTION SUBTOTAL 42,740,000 FF&E 3,730,000 PROJECT BUDGET CONTINGENCY 5,060,000 TOTAL CITY HALL BUDGET 55,620,000 TOTAL BUILDING CONSTRUCTION COST PER SF /SF 7

12 CITY HALL 2020 OPTION 3A New 3 story building between Building 2 and the School Administration Building 8

13 CITY HALL 2020 OPTION 3A ADVANTAGES Creates a new City Hall with its entrance on George Mason Drive with service entrances colocated with B2. Centralizes City Hall within the municipal campus. DISADVANTAGES Minimal standoff distance from Mattaponi Road. DESIGN COSTS 4,080,000 NEW CITY HALL CONSTRUCTION 40,510,000 TEMPORARY FACILITY COSTS 0 SITE CONSTRUCTION 2,070,000 NEW CITY HALL CONSTRUCTION SUBTOTAL 42,580,000 FF&E 3,730,000 PROJECT BUDGET CONTINGENCY 5,040,000 TOTAL CITY HALL BUDGET 55,430,000 TOTAL BUILDING CONSTRUCTION COST PER SF /SF 9

14 CITY HALL 2020 OPTION 3B New 3 story building adjacent to B2 10

15 CITY HALL 2020 OPTION 3B ADVANTAGES Locates City Hall near Building 2 while creating a distinguished City Hall presence on George Mason Drive. Provides improved pedestrian connectivity to Building 2. Leaves the Building 3 site available for future development. DISADVANTAGES Obstructs the front door to B2. DESIGN COSTS 4,150,000 NEW CITY HALL CONSTRUCTION 40,520,000 TEMPORARY FACILITY COSTS 0 SITE CONSTRUCTION 2,770,000 NEW CITY HALL CONSTRUCTION SUBTOTAL 43,290,000 FF&E 3,730,000 PROJECT BUDGET CONTINGENCY 5,120,000 TOTAL CITY HALL BUDGET 56,290,000 TOTAL BUILDING CONSTRUCTION COST PER SF /SF 11

16 CITY HALL 2020 OPTION 3C New 3 story building adjacent to Building 2 and the School Administration Building 12

17 CITY HALL 2020 OPTION 3C ADVANTAGES Provides opportunity for a pedestrian friendly City Square in front of the City Hall by closing Mattaponi Road. Centralizes City Hall to the Municipal Campus improving pedestrian access. DISADVANTAGES Requires the closing of Mattaponi Road, restricting vehicular movement on campus DESIGN COSTS 4,190,000 NEW CITY HALL CONSTRUCTION 40,770,000 TEMPORARY FACILITY COSTS 0 SITE CONSTRUCTION 3,240,000 NEW CITY HALL CONSTRUCTION SUBTOTAL 44,010,000 FF&E 3,730,000 PROJECT BUDGET CONTINGENCY 5,200,000 TOTAL CITY HALL BUDGET 57,130,000 TOTAL BUILDING CONSTRUCTION COST PER SF /SF 13

18 PUBLIC INFORMATION SESSIONS Citizen Engagement Initiative Inform the public Solicit feedback regarding options Dedicated Webpage info / survey, 114 respondents Public Sessions briefs / surveys, 99 attendees, 43 surveys 2 City Employee Meetings 95 surveys Virtual Meeting 2,506 views 18

19 PUBLIC ENGAGEMENT TAKEAWAYS Option 2 was the alternative preferred by most Ease of Access / Security Parking / ADA / Security / EMS Access / Signage Architectural Considerations Efficiency of space / Integrity of Municipal Center / Incorporate Technology Logistical Considerations (Program Desires) Kiosks for Zoning, Permits & Inspections Community spaces / Computer lab Space for a historian and virtual tour of City Library book drop, workout spaces, food services What does the future hold for Building 1? 19

20 MUNICIPAL CENTER Reuse of Building 1 Construction of a new B3 for Public Utilities and IT has been discussed for about 10 years planning study identified a space requirement of 76,904 SF. New B3 construction would cost 36M. Since B1 provides 80,000 SF, we have an opportunity to renovate B1 for PU and IT Renovation could be done for 24M. A 24M CIP will be presented in the FY19 program to facilitate design in 2021 and renovation in 2022 DESIGN COSTS 2,230,000 NEW CITY HALL CONSTRUCTION 17,310,000 TEMPORARY FACILITY COSTS 0 SITE CONSTRUCTION 350,000 NEW CITY HALL CONSTRUCTION SUBTOTAL 17,660,000 FF&E 2,160,000 PROJECT BUDGET CONTINGENCY 2,210,000 TOTAL CITY HALL BUDGET 24,610,000 TOTAL BUILDING CONSTRUCTION COST PER SF /SF 3

21 PATH FORWARD Discussion of options Selection of preferred option via City Council Resolution 21

22 BACKUP SLIDES 22

23 MUNICIPAL CENTER Reuse of Building 1 ADVANTAGES OF CONSOLIDATING IT & PUBLIC UTILITIES Consolidation of dispersed IT and PU staff enhances effectiveness and efficiency IT Data Center, in the basement of B2 is susceptible to flooding. An upper floor in B1 is a safer location. Space would be available in B2 to enable floorbyfloor remodeling of B11 (Public Safety) without having to build/lease swing space. Ultimately, Public Works could consolidate dispersed staff into the 2 nd and 3 rd floors of B2. Planning could better serve the public utilizing the Basement and 1 st floors of B2. Repurposing or possibly demolition of 3 buildings B4, B17, & B22. Reduction of overall Municipal Center square footage via targeted demolition reduces maintenance and utility expenses. 3

24 City Hall Milestone Schedule Design services (full plans and specifications) October 2017 October 2018 Construction contractor solicitation / selection November 2018 April 2019 Construction May 2019 May 2021 May 2019 September 2021 (Option 1A) Furnishing and Movein June 2021 August 2021 September 2021 October 2021 (Option 1A) 24

25 Other Benefits of a New City Hall IT Department Needs additional SF now and longterm Data Center is in the basement of B2, susceptible to flooding IT staff is dispersed in 9 different Municipal Center buildings Public Utilities Department Needs additional SF now and longterm PU staff is dispersed in 3 different Municipal Center buildings. A combined PU / IT facility would require 77,000 gross SF Renovating and repurposing B1 for this function looks like an opportunity Public Safety / Police Department, B11 Condition of B11 is very similar to that of City Hall Basement and 2 nd Floor of B2 would make great swing space for B11 renovation Public Works Department Needs more SF now and longterm in B2 PW staff is dispersed in 4 different Municipal Center buildings Could consolidate using 2 nd and 3 rd floor of B2 Planning Department Needs more SF now and longterm in B2 Could provide better public service using entire 1 st floor and basement of B2 25

26 Space Needs November 2016 CITY OF VIRGINIA BEACH NEW CITY HALL SPACE REQUIREMENTS SUMMARY CURRENT NEEDS NEEDS NEEDS NEEDS NEEDS PERS NSF PERS NSF PERS NSF PERS NSF PERS NSF CITY HALL BUDGET AND MANAGEMENT SERVICES 15 2, , , , ,800 CITY ATTORNEY 43 11, , , , ,410 CITY AUDITOR 7 2, , , , ,641 CITY CLERK 6 2, , , , ,237 CITY MAYOR/CITY COUNCIL/CITY MANAGER 21 17, , , , ,921 COMMISSIONER OF THE REVENUE 65 12, , , , ,004 FINANCE 59 17, , , , ,113 MEDIA AND COMMUNICATIONS 17 6, , , , ,145 POLICE AND SECURITY TREASURER 72 13, , , , ,058 SHARED SUPPORT SPACES 16,727 16,727 16,727 16,727 16,727 TOTAL PERSONNEL / NSF , , , , ,271 CURRENT / REQUIRED GROSS SQ FT 128, , , , ,089 Required gross square footage calculation above is determined using an efficiency of 80%. 26

27 Space Needs August 2017 CITY OF VIRGINIA BEACH NEW CITY HALL SPACE REQUIREMENTS SUMMARY CURRENT NEEDS NEEDS NEEDS NEEDS NEEDS PERS NSF PERS NSF PERS NSF PERS NSF PERS NSF CITY HALL BUDGET AND MANAGEMENT SERVICES 14 2, , , , ,951 CITY ATTORNEY 43 11, , , , ,921 CITY AUDITOR 7 2, , , , ,723 CITY CLERK 6 2, , , , ,627 CITY MAYOR/CITY COUNCIL/CITY MANAGER 19 17, , , , ,346 COMMISSIONER OF THE REVENUE 65 13, , , , ,992 FINANCE 59 16, , , , ,001 COMMUNICATIONS OFFICE 20 7, , , , ,735 POLICE AND SECURITY TREASURER 74 14, , , , ,743 SHARED SUPPORT SPACES 17,132 17,132 17,132 17,132 17,132 VOLUNTEER OFFICE 4 1, , , , ,565 TOTAL PERSONNEL / NSF , , , , ,952 CURRENT / REQUIRED GROSS SQ FT 134, , , , ,939 Required gross square footage calculation above is determined using an efficiency of 80%. 27

28 Cost Models Options 1A 3C CITY HALL CONSTRUCTION OPTION 1A DESIGN 4,930,000 NEW CITY HALL CONSTRUCTION 37,500,000 OPTION 1B OPTION 2 4,310,000 OPTION 3A 4,090,000 4,080,000 40,850,000 40,510,000 40,510,000 OPTION 3B OPTION 3C 4,150,000 40,520,000 4,190,000 40,770,000 TEMPORARY FACILITY COSTS 3,070,000 SITE CONSTRUCTION 1,550,000 1,830,000 2,230,000 2,070,000 2,770,000 3,240,000 SITE ACQUISITION NEW CITY HALL CONSTRUCTION SUBTOTAL 42,120,000 42,680,000 42,740,000 42,580,000 43,290,000 44,010,000 FF&E 4,640,000 3,730,000 3,730,000 3,730,000 3,730,000 3,730,000 PROJECT BUDGET CONTINGENCY 5,170,000 5,080,000 5,060,000 5,040,000 5,120,000 5,200,000 TOTAL CITY HALL BUDGET TOTAL BUILDING CONSTRUCTION COST PER SF TOTAL SQUARE FOOTAGE PROVIDED 56,860, ,089 55,800, ,089 55,620, ,089 55,430, ,089 56,290, ,089 57,130, ,089 FUTURE CONSTRUCTION (BEYOND 6 YEARS NOT INCLUDED IN FY1823 CAPITAL IMPROVEMENT PROGRAM) BUILDING 3 35,690,000 BUILDING 1 RENOVATION Inc Above 24,610,000 24,610,000 24,610,000 24,610,000 24,610,000 TOTAL BUDGET INC FUTURE FACILITIES PROGRAM 92,550,000 80,410,000 80,230,000 80,040,000 80,900,000 81,740,000 Renovation of Building 1 Construction of Building 3 New City Hall TOTAL SQUARE FOOTAGE PROVIDED 86,327 86,327 62, ,416 86, , ,416 86, , ,416 86, , ,416 86, , ,416 86, , ,416 28