OFFER FOR HIRING PREMISES ON LEASE FOR OUR SAMBALPUR BRANCH OFFICE

Transcription

1 SBI GENERAL INSURANCE COMPANY LIMITED OFFER FOR HIRING PREMISES ON LEASE FOR OUR SAMBALPUR BRANCH OFFICE 1. SBI General Insurance Co. Ltd. (hereinafter also known as SBI General/ Company) invites non-binding offers only from Owner(s) [for this purpose the term Owner(s) shall include Proposer(s) / Landlord(s) / Landlady(ies)]for well constructed ready commercial premises with carpet area as indicated below, in the following locations, on main road and on a single floor, preference on the first floor, ready for occupation with Occupation Certificate and other mandatory certificates from the respective Government departments/ Local Body/ Municipality, on a lease rental basis for the proposed branch of the Company for a minimum period of nine years. 1. Ainthapali 2. Budharaja 3. VSS Marg Location Carpet Area in sq. ft. (Approx.) The Bids should be signed by Owner(s). Where the Bidder is a partnership firm, it should be signed by duly authorized partner(s) and copy of Partnership Deed and Letter of Authority from other partners should be annexed. Where the bidder is a Limited Company or Society or Trust, the same should be signed by authorised Director(s) /Official(s) and a true copy of Memorandum and Articles of Association of Limited Company or constitution of Trust or Association and true certified copy of Resolutions authorizing such official(s) should be submitted along with the Bid. 3. The prospective bidders meeting the above requirements and Terms and Conditions mentioned in this document, are requested to submit the completed offer documents, i.e. Technical Bid and Commercial Bid in separate sealed covers (duly superscribed as Technical Bid / Commercial Bid) and then both the covers are to be placed in single cover to be superscribed OFFER FOR LEASED PREMISES FOR THE SAMBALPUR BRANCH OFFICE OF SBI GENERAL INSURANCE CO. LTD. along with credentials like clear title papers, municipal approved plan etc. 1

2 The completed offer documents should be submitted latest by 4.00 p.m. on 4 th June 2018 at the below mentioned address: Head- Premises SBI General Insurance Company Ltd. 3rd Floor, Natraj, Technical and Commercial bids are to be submitted separately for each proposal, in case of multiple offers. The terms and conditions shall form part of the offer to be submitted by the Owner(s) to the Company. 4. The offer documents received by the Company after due date and time i.e p.m. on 4 th June 2018 will not be considered. 5. The offers must be submitted by Owner(s) of the premises and any Offer from brokers will not be entertained. 6. The Company reserves the right to reject / not to select any or all the offers, so received against the advertisement / document, without assigning any reason thereof. The Owner(s) shall not be entitled to challenge decision by the Company in this regards. Canvassing in any form will disqualify the offer. No brokerage will be payable. 7. Further, no contractual obligation whatsoever shall arise from this advertisement/ process unless and until a formal contract is signed and executed by the duly authorised officer(s) of SBI General and Owner(s) of the selected premises. 8. Please note that this document/ advertisement cannot be used in anyway contrary to the interests of SBI General Insurance Co. Ltd. and/ or any official(s) of the Company. 2

3 SBI GENERAL INSURANCE COMPANY LIMITED OFFER FOR HIRING PREMISES ON LEASE FOR OUR PROPOSED BRANCH OFFICE: TERMS AND CONDITIONS FOR TECHNICAL BID: a) The Owner(s) should have clear and absolute title to the premises. Any lien or mortgage on the premises shall be pre-disclosed by the Owner(s) with representation that such lien / mortgage shall not prevent the Company from entering into an Agreement for taking the premises on lease. The successful Owner(s) will have to furnish legal title report from an advocate, duly approved by the Company, at his/ her/ their own cost. The successful Owner(s) will have to execute a single agreement/ lease deed as per the standard terms and conditions finalised by the Company for the purpose and the stamp duty and registration charges of the lease deed will be shared equally (50-50) by the Owner(s) and the Company. b) The premises/ building should have provision for Telecom and Networking Systems c) Facility for installing communication tower, dish, disc, mast, signage etc. should also be made available on the terrace or roof top or (If not terrace / roof top, then any other place to be mentioned by the Owner(s) for installation of above). The premises must have, in addition, facility to set up one RF Antenna (3 metre to 24 meter pole) at the option of SBI General. d) Premises with parking will be preferred. e) The site should not have problems like water logging etc. and should have approved fire fighting systems in place. f) The successful Owner(s) will have to arrange to obtain and submit to us the municipal licence, NOC, approval of layouts etc. from the Municipal Corporation/Board, Collector, Town Planning and other Government authorities for carrying out the interior furnishing of the premises. g) All the columns of offer documents must be duly filled in and no column should be left blank. All the pages of tender documents are to be signed by the authorised signatory of the Owner(s). SBI General reserves the right to reject the incomplete / unsigned offer. h) The offer should remain valid at least for a period of 3 months to be reckoned from the last date of submission of offer, i.e. 4 th June 2018 i) There should not be any deviation in terms and conditions as have been stipulated in the tender document. However, in the event of imposition of any other condition(s) which may lead to a deviation with respect to the terms and conditions as mentioned in the 3

4 offer document, the Owner(s) is required to attach a separate sheet marking list of deviations. However, it is not mandatory that the deviations will be approved. j) Electricity charges will be borne by SBI General for the area taken on lease, on a separate meter, on actual basis. Any additional cost on the electrical connectivity will be borne by the Owner(s). k) For water, payment will be made by SBI General against metered amount. However, till meter/ submeter is provided exclusively for SBI General, charges will be paid by SBI General on pro-rata basis against submission of respective bills by the Owner(s). l) Premises offered needs to be bare shell in nature and if any refurbishing work needs to be done, will be taken care of by SBI General. We expect Owner(s) to contribute towards the cost for the same. m) Auto CAD layout (in CD format) of the floor of the premises offered has to be submitted alongwith the Technical Bid. Still photographs from various angles (on CD), including the photograph of the facia of the premises, has to be submitted with the Technical Bid. n) SBI General reserves the right to accept or reject any or all the offers without assigning any reasons thereof. None of the conditions mentioned above will be deemed completed unless all the conditions mentioned above are cumulatively completed. o) The short listed Owner(s) will be informed by SBI General for arranging site inspection of the offered premises, by the authorised officials of the Company. p) Monthly rent will be paid by the 10 th of each current calendar month. q) Place of Jurisdiction and Arbitration Proceedings shall be Mumbai. 4

5 OFFER SUBMITTED FOR LEASING PREMISES FOR THE PROPOSED BRANCH OFFICE OF SBI GENERAL INSURANCE CO. LTD., TECHNICAL BID With reference to the advertisement on your Company s website, we hereby offer the premises owned by us for housing your office on lease basis: A. GENERAL INFORMATION: Location: i. Name & Address of the building- ii. Name of the nearest Police Station- iii. Pin Code- iv. City- v. State- B. NAME AND ADDRESS OF THE OWNER(S): (full name with father s full name) a. Correspondence address(es) with PIN Code, Post Office and Police Station E mail id Contact nos. (Landline and mobile) of the owner(s)- (if Company, name, address, id and contact nos. of the key persons to be provided) 5

6 b. Approval from the appropriate Government Authority / Statutory Authority / Local Body for Commercial Use of the Building available- Yes/ No c. Whether requisite NOCs from various departments received - Yes / No d. Occupation Certificate from the appropriate Government Authority / Statutory Authority / Local Body available (Mandatory)- Yes / No e. Whether property mortgaged to any Bank/ Financial Institution against any loan as primary/ collateral security- Yes/ No If yes, details to be provided f. Whether there is any other type of encumbrance in respect of the property - Yes/ No If yes, details to be provided C. TECHNICAL INFORMATION: a. Building - Load Bearing... Framed Structure... b. Type of building - Residential... Institutional... c. Total No. of floors in the building Floor offered to SBI General- Industrial...Commercial... d. Floor area (carpet area) of the premises offered -... Sq. Ft. e. Slab to Slab ceiling height (minimum required is 12 to 13 feet) f. Number of Regular Entrance / Exit and number of Emergency / Fire Exits (minimum two exits required) g, Availability of temporary power connection and permanent water in the premises for commencing interior & IT fit out works (Yes/No) h. Allowing our labourers to work day and night at the site. (Yes/No) i. Premises with external glass facade with openable windows on equal distance (Yes/No). 6

7 D. AMENITIES AVAILABLE: ii. iii. i. Running water supply - Yes / No iv. Whether the premises is - Bare shell / / semi furnished Whether wash rooms with minimum size of 300 sq.ft. for Gents and 250 sq. ft. for Ladies are readily available in the premises Yes / No Inside/Outside the premises Whether Lift facility is available - Yes / No v. Whether the required fire safety permissions have been received from the respective vi. vii. Government Department/ Body- - Yes / No Whether the offered Premises has comprehensive Insurance against Standard Fire and Special Perils, Earthquake and Burglary, etc. - Yes/ No Whether the premises has facility for installing / mounting of signage Yes /No - on the terrace / roof top / (If not terrace / roof top, then any other place to be mentioned by the Owner(s) for installation of above). viii. Dedicated free parking for SBI General Insurance Co. Ltd. Branch (if the premises is finalised) (no. of cars) - (no. of 2-wheelers)- ix. Whether networking and telephony available Yes / No x. If yes, which of the following service providers are available, please tick for telephone connectivity 1. Bharti Airtel Limited 2. MTNL / BSNL 3. Tata Telecommunications Limited (TTML / TTSL) For wired data connectivity 1. Bharti Airtel Limited 2. Tata Telecommunications Limited (TTML / TTSL) 3. Sify Technologies Limited 4. Ericsson India Private Limited 5. GTL limited Signature of the Owner(s) (please sign on all the pages of Technical and Commercial Bids) 7

8 E. FOLLOWING AMENITIES SHOULD BE AVAILABLE IN THE PREMISES OFFERED, IF NOT AVAILABLE IT SHOULD BE PROVIDED BY THE OWNER(S) 1. Whether Rolling shutter is available Yes / No 2. Whether PCC with 2'x2' vitrified flooring & skirting is available Yes / No 3. Whether separate Ladies & Gents wash rooms with plastered and painted walls are available Yes / No 4. Whether Anti termite treatment is done - Yes / No 5. Whether Sun control film or tinted shade on the glasses of external windows are available Yes / No 6. Whether there is adequate space at appropriate place on the floor offered (nearby to the premises, on the chajja/parapet) for installation of outdoor Air Conditioner units OR AC Catwalk - Yes / No 7. Whether Owner(s) is providing portable DG or Generator in the premises offered to SBI General and if there is provision for auto change over switch and D.G. cable provided to the premises leased to SBI General If portable DG set back up is not available, owner(s) should provide adequate space for installing the DG set within the premises. 8. Whether the Premises has common earthing Yes / No. 9. Whether space at ground level for two additional earthing pits is available Yes / No 10. Whether there is sufficient supply of potable water 24x7 -Yes / No 8

9 11. Whether there is sufficient and proper drainage and water line up to washroom(s) and pantry of the premises leased - Yes / No 12. Whether there is minimum 35 KVA Electric power supply with MCB PANEL and Main Electrical cable (from building meter room upto the electric room of the premises being leased to SBI General Insurance Co. Ltd.) and Separate Meter for the premises leased to SBI General - Yes / No If not available whether owner(s) will provide within 15 days of the finalisation of the premises by SBI General Insurance Co. Ltd Yes / No If additional Electric power load is needed, Owner(s) will arrange for the same Yes / No 13. Whether 10 KVA temporary power load and water connection is available in the premises for starting IT fit out work and Interior work - Yes / No Declaration- I/ We have studied the terms and conditions in the said advertisement and in the offer document and accordingly submit my/ our offer and will abide by the said terms and conditions in case my/ our offer for premises is accepted. SIGNATURE AND NAME OF THE OWNER(S) Address: Date: 9

10 OFFER SUBMITTED FOR LEASING PREMISES FOR THE PROPOSED BRANCH OFFICE OF SBI GENERAL INSURANCE CO. LTD., COMMERCIAL BID With reference to the advertisement on your Company s website, we hereby offer the premises owned by us for housing your office on lease basis: A. GENERAL INFORMATION: LOCATION: Location: i. Name & Address of the building- ii. Name of the nearest Police Station- iii. Pin Code- iv. City- v. State- B. NAME AND ADDRESS OF THE OWNER(S): (full name with father s full name) Correspondence address(es) with PIN Code, Post Office and Police Station E mail id Contact nos. (Landline and mobile) of the owner(s)- (if Company, name, address, id and contact nos. of the key persons to be provided) 10

11 C. RENT: Rent per sq. ft. of floor area (carpet area) per month = Rs. D. Common Area Maintenance Charges (CAM charges) CAM charges Included in Rent Yes/ No If no, CAM charges per month on per sq ft carpet area = Rs. Please note that- Present and future Municipal and Local Body taxes / cess, Government and Statutory Taxes/ Payments as applicable AND Service Taxes and Charges for NOC from local authorities will have to be borne by the Owner(s). Service Tax on rental and Common Area Maintenance (CAM) charges will be borne by SBI General Insurance Co. Ltd. (if any) Stamp Duty and Registration Charges shall be shared on 50:50 basis. SBI General Insurance Co. Ltd. will execute only one lease document. E. Duration of Lease: Initially for a period of six to nine years with an option for renewing it further period by mutual agreement. Date: Signature of the Owner(s) Seal: (Please sign on all the pages of Technical and Commercial Bids) 11