AGENDA Regular Council Meeting

Transcription

1 The Municipality of Dysart et al AGENDA Regular Council Meeting Tuesday, February 20, :00 A.M. Page 1. ADOPTION OF AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST 3. ADOPTION OF MINUTES FROM PREVIOUS MEETING DELEGATIONS 9:30 a.m. - Andy Pielsticker, Algonquin Outfitters Re: Explore our Lakes - Paddle and Pedal Program - EODP Grant. 9:45 a.m. - Tanya Sisson, President, West Guilford Community Centre Re: Annual Update :00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha Lakes Re: Kawartha Lakes and Haliburton Affordable Housing Framework. 5. FIRE DEPARTMENT Fire Department Report - January AMO Policy Update Re: Draft Fire Regulations for Municipal Comments AMO Policy Update Re: Call to Action - Fire Medic Protection Needed for Municipal Governments. 6. PARKS AND RECREATION 162 Parks and Recreation Operational Report Recreation Programming Update. 7. MUSEUM AND GLEBE PARK 165 Museum Director's Report. Page 1 of 311

2 Page 8. PUBLIC WORKS 166 Roads Department Update. 167 Tandem Axle Dump Truck Complete with Snow Plow Equipment Award. 168 Eagle Lake Bridge Detailed Structural Evaluation By-law No Being a By-law to authorize the execution of an Ontario Community Infrastructure Fund - Application-Based Component Agreement (2017 Top-Up Intake) with Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs Landfill Cover, Compaction and Maintenance Services Tender. 208 Watsons General Contracting - Proposed Rate Increase Follow-up. 9. BUILDING AND BY-LAW 209 Building Permit Report - January PLANNING AND DEVELOPMENT P1. Request to Purchase Shore Road Allowance, Adjacent to the Lands of Kukkonen, Township of Dudley P2. Request to Purchase Shore Road Allowance, Adjacent to Lands of Grierson, Growler Lake, Township of Guilford P3. Request to Purchase Shore Road Allowance, Adjacent to Lands of Harcourt Park Inc. (Shaw), Allen Lake, Township of Harcourt P4. Permission to Use Road Allowance, Evans, Ridgeview Road, Township of Dysart P5. Request to Waive Site Plan Control, Medeba Bible Camp, Kennisis Lake Road, Township of Guilford P6. Request to Extend Plan of Subdivision Deadline, Ontario Inc., Ridgeview Road, Township of Dysart. Public Meetings: No meeting in March. 11. CULTURAL RESOURCES Cultural Resources Committee Re: Minutes of January 26, 2018 Meeting. 12. ECONOMIC DEVELOPMENT 13. ENVIRONMENT AND CONSERVATION Environment and Conservation Committee Re: Minutes of February 1, 2018 Meeting. Page 2 of 311

3 Page 14. REPORTS FROM LOCAL AGENCIES, BOARDS AND COMMITTEES Haliburton B.I.A. Harcourt Community Centre. Rails End Gallery and Arts Centre. West Guilford Community Hall Board. Community Policing Advisory Committee. 15. FINANCE DEPARTMENT 250 January 2018 Cheque Summary Financial Report as at December 31, Barb Hammond, Event Planner, Haliburton Outdoor Power Boat Races Re: Request for Financial Assistance OMAFRA Mainstreet Funding Announcement By-law Being a By-law to authorize the execution of a Lease Agreement with Haliburton Highlands Land Trust (739 Mountain Street). 259 Metered Sewage Readings Report - January ADMINISTRATION U-Links th Quarter Report AMO Policy Update Re: AMO Makes Submission on Policing - Bill 175, Safer Ontario Act County of Haliburton Joint Accessibility Plan By-law Being a By-law to establish remuneration rates for members of Council. 17. CLOSED SESSION To discuss matters pursuant to Section 239(2) of the Municipal Act, 2001, as amended; pertaining to: the disposal of surplus land in the Townships of Dysart and Guilford. 18. REPORT FROM CLOSED SESSION BUDGET REVIEW Budget Review. 20. CONFIRMING BY-LAW Page 3 of 311

4 Page ADJOURNMENT Page 4 of 311

5 Dysart et al Council Minutes Monday, January 22, 2018 The Council of the Corporation of Dysart et al convened a meeting on Monday, January 22, 2018 at 9:00 a.m. in the Dysart et al Council Chambers with the following in attendance: Council: Regrets: Staff: Mayor Murray Fearrey Councillor Dennis Casey Councillor Tammy Donaldson Councillor Walt McKechnie Deputy Mayor Andrea Roberts Councillor Nancy Wood-Roberts Councillor Susan Norcross Tamara Wilbee, CAO Cheryl Coulson, Clerk Jeff Iles, Director of Planning and Land Information Sue Harrison, Senior Planner Barbara Swannell, Treasurer Mike Iles, Fire Chief Rob Camelon, Director of Public Works Andrew Wilbee, Manager of Parks & Recreation Andrea Mueller, Recreation Program Coordinator ADOPTION OF AGENDA Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that the agenda for the meeting of the Council of the Municipality of Dysart et al held on January 22, 2018, be approved as presented. CARRIED DISCLOSURE OF PECUNIARY INTEREST None declared. Page 5 of 311

6 ADOPTION OF MINUTES FROM PREVIOUS MEETING The minutes of the December 18, 2017 Regular Council meeting were circulated for review. Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that the minutes of the December 18, 2017 Regular Council meeting be adopted as circulated. CARRIED DELEGATIONS Rails End Gallery & Arts Centre Re: 2018 Budget Request. Laurie Jones, Curator/Director and Marguerite Easby, Board President for Rails End Gallery and Arts Centre were in attendance to present their 2018 Budget request and also provide an overview of the Gallery's progress and activities. Also included in their 2018 Budget request was an additional $1,000 to support the Drum Festival which is becoming very popular. They are also applying for Celebrate Ontario Funding to enhance the event. As well, Council supported a request to apply for Trillium Funding for renovations of the washrooms, insulation and flooring. The funding request will be reviewed by Council during the Budget process in February. Councillor Norcross was thanked for her dedication. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that Council supports the Rails End Gallery and Arts Centre submission of an Ontario Trillium Foundation for Capital Improvements to renovate approximately 1900 s.f. of public space at the gallery located at 23 York Street, Haliburton. The purpose of this project is to improve energy efficiency, replace linoleum flooring and improve public washroom facilities. The estimated grant amount is $60,000. CARRIED Landfill Gas Capture Feasibility Study. (See also staff report in Public Works section). John Desbiens, P.Eng., President & CEO, Cambium Inc. and Chris Ferguson, CCS Biogas, were in attendance to discuss the potential uses of landfill gas from existing landfill sites as well as the creation of a facility to manage organic waste. There is a funding opportunity through the Federation of Canadian Municipalities that would support a research project that would determine the feasibility of this type of project. Council supported the concept. Motion # Page 6 of 311

7 Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council authorizes Cambium Inc. - Peterborough (Cambium) to proceed on behalf of the Municipality of Dysart et al with the preparation of an application to the Federation of Canadian Municipalities (FCM), or equivalent program, for grant funding towards a Landfill Gas Capture Feasibility Study (the Study); And further that the Municipality will not proceed with the Study unless successful in the application to the FCM for grant funding under the Municipalities for Climate Innovation Program (MCIP) to complete the study. CARRIED Harcourt Community Centre Board - Annual Update. Cindy Baumhour, Treasurer and Ross Covert, were in attendance to provide an update on the Board's initiatives and requested some upgrades to the ball diamond and field for West Guilford Community Hall Board - Annual Update. Tanya Sisson was unable to attend the meeting. The Board will be scheduled for a Delegation at the next meeting. FIRE DEPARTMENT Fire Department Report - December Mike Iles reported calls were down slightly in December. As well, he requested Council's approval to tender for a new Fire Truck for delivery in 2019 as it takes several months to construct the vehicle once the tender is awarded. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that Council approves tendering a new tanker/pumper in 2018 to be delivered in 2019 to replace Fire Truck #2 (1999 GMC Tanker/Pumper) as outlined in the asset management plan. CARRIED PARKS AND RECREATION Parks and Recreation Operational Report. Andrew Wilbee reported that the condenser pump which cools the ice plant requires replacement immediately. As well, the department has been dealing with a number of other building maintenance issues, including a burst water line at 737 Mountain Street which required insurance involvement for both Municipality and the tenant. He also Page 7 of 311

8 reported that the zamboni broke down on the Friday night of the tournament, so a rental was arranged as delivery of the new unit was imminent. Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council authorizes the replacement of the condenser pump and its piping for the arena at a cost of $15,000 and further that this be included in the 2018 budget. CARRIED Recreation Programming Update. Andrea Mueller reported that a number of events are moving forward but are weather dependent including the Hardwater Festival. Council designated Ryan Akey to check the Pine Lake ice depth prior to the event and directed that it could proceed at 7''. Recreation Advisory Committee Meeting Re: Minutes of December 12, 2017 Meeting. Council reviewed the minutes of the Recreation Advisory Committee meeting held on December 12, 2017 and considered them information. MUSEUM AND GLEBE PARK Museum Director's Report. Council reviewed the Museum Director's report for December noting more discussion is needed for the Hodgson steam engine location. PUBLIC WORKS Roads Department Update. Rob Camelon reported winter operations are ongoing which includes a number of frozen culverts due to the weather patterns we are currently experiencing. Carillion PLC Bankruptcy. Council reviewed the staff report regarding the Bankruptcy Notice for Carillion PLC and its possible effect on the current contract with Carillion Canada for the winter maintenance agreement for the Connecting Link. Pre-approval for a Tandem Axle Dump Truck with Snow Plow Equipment. Council reviewed the staff report regarding pre-approval to tender for a tandem axle dump truck with snow plow equipment. Page 8 of 311

9 Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council authorizes staff to issue a Request for Tender for a new tandem axle dump truck with snow plow equipment for delivery in January 2019; And further that the purchase price of the new tandem axle dump truck with snow plow equipment be included in the 2019 budget; And further that the Municipality's 2009 Sterling LT9513 tandem axle dump truck with snow plow equipment be declared surplus in 2018 and sold on And further that the proceeds of the sale of the 2009 Sterling tandem axle dump truck be contributed to the development reserve. CARRIED Single Axle Dump Truck Complete with Snow Plow Equipment RFP Results. Council reviewed the staff report regarding the results of the Request for Proposal for a single axle dump truck complete with snow plow equipment. It was agreed that we would lease this truck so as not to deplete reserves. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that Council authorizes staff to purchase a 2019 Freightliner 114SD single axle truck, complete with snow plow equipment, for a cost of $253, excluding HST from Currie Truck Centre (Barrie) and that the full cost be based on a 60 month lease agreement. CARRIED New Full Time Equipment Operator. Council reviewed the staff report regarding approval to start the recruitment process for a new full time equipment operator, to support winter maintenance in the Kennisis Lake area and to ensure the municipal fleet is fully staffed. Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council authorizes the Public Works Department to hire a new full time equipment operator at the end of the winter season as part of its 2018 Budget. CARRIED Page 9 of 311

10 Biennial Structure Inspections. Council reviewed the staff report regarding approval to enter into an agreement with Tulloch Engineering to undertake the mandatory inspection of municipal bridges and culverts. This inspection will now include foot bridges in public parks. Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council authorizes staff to enter into an agreement with Tulloch Engineering to undertake 2018 inspections of municipal bridges and culverts; And further that the cost for the inspections be included in the 2018 Transportation operating budget. CARRIED Haliburton Highlands Outdoor Association Partnership Request. Council reviewed the staff report in response to a request received from the Haliburton Highlands Outdoor Association proposed Goulds Creek restoration project. Motion # Moved by: Councillor Tammy Donaldson Seconded by: Councillor Dennis Casey Be it resolved that Council supports the Haliburton Highlands Outdoor Association's (HHOA) Restoration of Goulds Creek project; And further that Council commit a maximum of $3,000 for material costs specific to the Goulds Crossing Road culvert replacement to be drawn from the 2018 Transportation operating budget; And further if the cost of the materials are deemed to be over $3,000, that staff report back to Council for consideration of further funding; And further that culverts being removed at Goulds Crossing Road be salvaged and returned to the Municipality. CARRIED Landfill Gas Capture Feasibility Study. Council reviewed the staff report in conjunction with the Delegation from Cambium Inc. - Peterborough (Cambium) to proceed with an application to the Federation of Canadian Municipalities for grant funding towards a Landfill Gas Capture Feasibility Study. Page 10 of 311

11 Watsons General Contracting - Proposed Rate Increase. Council reviewed the staff report in response to correspondence received from Watson General Contracting requesting a rate increase for landfill attendant services in Staff will meet with Watsons to discuss rates. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that Council reject the 2018 rate increase from Watsons General Contracting (Watsons) from $15.87 to $20.97 per hour per person; And further that Council authorizes staff to negotiate a new hourly rate with Watsons; And further that the new negotiated rate be retroactive to January 1, 2018, and remain in effect until December 31, CARRIED Landfill Tipping Fees Report - December Council reviewed the Landfill Tipping Fees report for December and considered it information. Recycled Material Report - December Council reviewed the Recycled Material report for December and considered it information. BUILDING AND BY-LAW Building Permit Report - December Council reviewed the Building Permit report for December and considered it information. By-law Department Report - December Council reviewed the By-law Department report for December and considered it information. PLANNING AND DEVELOPMENT Applications and Approvals: P1. By-law , Close Part of Road Allowance for Sullivan Drive on Plan 350 and Part of Shore Road Allowance in front of the Lands of Tovey, Haliburton Lake, Township of Harburn. Page 11 of 311

12 Council reviewed By-law , which is a By-law to close part of the road allowance for Sullivan Drive on Plan 350, and part of the shore road allowance in front of the lands of Tovey, in the Township of Harburn. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that By-law , which is a by-law to stop up, close and convey a portion of the original shore road allowance in front of Lot 13, Concession 4, and part of the road allowance for Sullivan Drive on Plan 350, in the geographic Township of Harburn, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. (Ref. Tovey - Roll No ) CARRIED P2. Request to Purchase Original Road Allowance, Adjacent to the Lands of Allan, Little Redstone Lake, Township of Havelock. Council reviewed the staff report regarding a request to purchase the original road allowance, adjacent to the lands of Allan, in the Township of Havelock. Jason Allan, applicant, was in attendance for the discussion. Council supported the request. Mr. Allan is to submit an application. P3. Proposed Telecommunications Tower, Bell Site W Kennisis Lake, Watts Road, Township of Havelock. Council reviewed the staff report regarding the proposed Telecommunications Tower, Bell Site W7030, on Watts Road, in the Township of Havelock. Staff noted that there is a public meeting on February 10, 2018 at the West Guilford Community Centre. P4. Application for Consent H-046/17, Ontario Inc., Alpine Ridge Drive, Percy Lake, Township of Harburn. Council reviewed the staff report regarding Application for Consent H-046/17, for the lands of Ontario Inc., in the Township of Harburn. Motion # Moved by: Councillor Tammy Donaldson Seconded by: Councillor Walt McKechnie Be it resolved that Council recommends approval of this application for consent H-046/17 for the lands of Ontario Inc. on Lot 22, Concession 8, Lot 4, Registered Plan 19M-11, Geographic Township of Harburn, Municipality of Dysart et al, to create the right-of-way only for the benefit of Lot 5, Plan 19M-11, subject to the comments received through the public process and the following standard conditions. Page 12 of 311

13 1. For easement purposes for the benefit of Lot 5, Plan 19M The registered owner pays any outstanding taxes. 3. Subject to payment of the municipal application review fee of $ Prior to endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2 and 3 have been fulfilled. The applicant is to make a request to the Municipality for said letter. (Ref Ontario Inc. - Roll No ) CARRIED P5. Application for Consent H-047/17, Ontario Inc., Alpine Ridge Drive, Percy Lake, Township of Harburn. Council reviewed the staff report regarding Application for Consent H-047/17, for the lands of Ontario Inc., in the Township of Harburn. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that Council recommends approval of this application for consent H-047/17 for the lands of Ontario Inc. on Part Lot 22, Concession 8, Lot 4, Plan 19M-11, Geographic Township of Harburn, Municipality of Dysart et al, to create the right of way for the benefit of Lots 2 and 3, Plan 19M-11, subject to the comments received through the public process and the following standard conditions. 1. For easement purposes for the benefit of Lots 2 and 3, Plan 19M The registered owner pays any outstanding taxes. 3. Subject to payment of the municipal application review fee of $ Prior to endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2 and 3 have been fulfilled. The applicant is to make a request to the Municipality for said letter. (Ref Ontario Inc. - Roll No ) CARRIED P6. Application for Consent H-048/17, Ontario Inc., Alpine Ridge Drive, Percy Lake, Township of Harburn. Council reviewed the staff report regarding Application for Consent H-048/17, for the lands of Ontario Inc., in the Township of Harburn. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Page 13 of 311

14 Be it resolved that Council recommends approval of this application for consent H-048/17 for the lands of Ontario Inc. on Part Lots 21 and 22, Concession 8, Lot 3, Registered Plan 19M-11, Geographic Township of Harburn, Municipality of Dysart et al, to create the right of way only for the benefit of Lot 2, Plan 19M-11, subject to the comments received through the public process and the following standard conditions. 1. For easement purposes for the benefit of Lot 2, Plan 19M The registered owner pays any outstanding taxes. 3. Subject to payment of the municipal application review fee of $ Prior to endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2 and 3 have been fulfilled. The applicant is to make a request to the Municipality for said letter. (Ref Ontario Inc. - Roll No ) CARRIED P7. Application for Consent H-049/17, Ontario Inc., Alpine Ridge Drive, Percy Lake, Township of Harburn. Council reviewed the staff report regarding Application for Consent H-049/17, for the lands of Ontario Inc., in the Township of Harburn. Motion # Moved by: Councillor Tammy Donaldson Seconded by: Councillor Walt McKechnie Be it resolved that Council recommends approval of this application for consent H-049/17 for the lands of Ontario Inc. on Part Lot 22, Concession 8, Lot 2, Registered Plan 19M-11, Geographic Township of Harburn, Municipality of Dysart et al, to create the right of way only for the benefit of Lot 3, Plan 19M-11, subject to the comments received through the public process and the following standard conditions. 1. For easement purposes for the benefit of Lot 3, Plan 19M The registered owner pays any outstanding taxes. 3. Subject to payment of the municipal application review fee of $ Prior to endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2 and 3 have been fulfilled. The applicant is to make a request to the Municipality for said letter. (Ref Ontario Inc. - Roll No ) CARRIED P8. Application for Consent H-001/18, Ontario Inc., Bryson Trail, Percy Lake, Township of Harburn. Council reviewed the staff report regarding Application for Consent H-001/18, for the lands of Ontario Inc., in the Township of Harburn. Page 14 of 311

15 Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that Council recommends approval of this application for consent H-001/18 for the lands of Ontario Inc. on Part Lot 24, Concession 5, Lot 8, Plan 19M-13, Geographic Township of Harburn, Municipality of Dysart et al, to create the right of way only for the benefit of Lot 7, Plan 19M-13, subject to the comments received through the public process and the following standard conditions. 1. For easement purposes for the benefit of Lot 7, Plan M The registered owner pays any outstanding taxes. 3. Subject to payment of the municipal application review fee of $ Prior to endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2 and 3 have been fulfilled. The applicant is to make a request to the Municipality for said letter. (Ref Ontario Inc. - Roll No ) CARRIED P9. Application for Consent H-002/18, Ontario Inc., Flatwater Cove Trail, Percy Lake, Township of Harburn. Council reviewed the staff report regarding Application for Consent H-002/18, for the lands of Ontario Inc., in the Township of Harburn. Motion # Moved by: Councillor Tammy Donaldson Seconded by: Councillor Walt McKechnie Be it resolved that Council recommends approval of this application for consent H-002/18 for the lands of Ontario Inc. on Part Lots 23 and 24, Concession 7, Lot 20, Registered Plan 19M-12, Geographic Township of Harburn, Municipality of Dysart et al, to create the right of way only for the benefit of Lots 18 and 19, Plan 19M-12, subject to the comments received through the public process and the following standard conditions. 1. For easement purposes for the benefit of Lots 18 and 19, Plan 19M The registered owner pays any outstanding taxes. 3. Subject to payment of the municipal application review fee of $ Prior to endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2 and 3 have been fulfilled. The applicant is to make a request to the Municipality for said letter. (Ref Ontario Inc. - Roll No ) CARRIED Page 15 of 311

16 P10. Application for Consent H-003/18, Ontario Inc., Flatwater Cove Trail, Percy Lake, Township of Harburn. Council reviewed the staff report regarding Application for Consent H-003/18, for the lands of Ontario Inc., in the Township of Harburn. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that Council recommends approval of this application for consent H-003/18 for the lands of Ontario Inc. on Part Lot 24, Concession 7, Lot 19, Registered Plan 19M-12, Geographic Township of Harburn, Municipality of Dysart et al, to create the right of way only for the benefit of Lot 18, Plan 19M-12, subject to the comments received through the public process and the following standard conditions. 1. For easement purposes for the benefit of Lot 18, Plan M The registered owner pays any outstanding taxes. 3. Subject to payment of the municipal application review fee of $ Prior to endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2 and 3 have been fulfilled. The applicant is to make a request to the Municipality for said letter. (Ref Ontario Inc. - Roll No ) CARRIED P11. Application for Consent H-005/18, Ontario Inc., Alpine Ridge Drive, Percy Lake, Township of Harburn. Council reviewed the staff report regarding Application for Consent H-005/18, for the lands of Ontario Inc., in the Township of Harburn. Motion # Moved by: Councillor Tammy Donaldson Seconded by: Councillor Walt McKechnie Be it resolved that Council recommends approval of this application for consent H-005/18 for the lands of Ontario Inc. on Part Lots 23 and 24, Concession 7, Lot 24, Plan 19M-12, Geographic Township of Harburn, Municipality of Dysart et al, to create the right of way only for the benefit of Lot 1, Plan 19M-13, subject to the comments received through the public process and the following standard conditions. 1. For easement purposes for the benefit of Lot 1, Plan 19M The registered owner pays any outstanding taxes. 3. Subject to payment of the municipal application review fee of $ That permission is obtained from the Council of the Municipality of Dysart et al, to cross the original road allowance. Page 16 of 311

17 5. Prior to endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2, 3 and 4 have been fulfilled. The applicant is to make a request to the Municipality for said letter. (Ref Ontario Inc. - Roll No ) CARRIED P12. Permission to Use Road Allowance, Ontario Inc., Alpine Ridge Drive, Percy Lake, Township of Harburn. Council reviewed the staff report regarding a request for permission to use the municipal road allowance, for the lands of Ontario Inc., in the Township of Harburn. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that Council grants permission to Ontario Inc. to use the municipal road allowance on Lot 23, between Concession 6 and 7, Geographic Township of Harburn, Municipality of Dysart et al. as shown on the sketch attached to the signed Acknowledgement Form. Use is restricted to the drive way shown on said sketch. Permission extends to heirs, executors and invited guests and is subject to the terms and conditions outlined in the Municipality s standard acknowledgement form for use of a road allowance. (Ref: Ontario Inc.) CARRIED Information, Correspondence and Other Business: P13. Correspondence from Board of Directors of Silver Beach Condominiums (HVLCCZ and HSCC3). Staff noted that this correspondence was presented to Council, at the December meeting, and at this time, no action is requested by the Condominium Board and that this correspondence is for information purposes only. P14. Correspondence from Lighthouse Church. Council reviewed the staff report in response to correspondence received by the Lighthouse Pentecostal Church noting that it was their understanding that this property was to be redesignated from Urban Residential Areas to Commercial Areas during the current Official Plan update. Staff noted that there was no evidence during the update to reflect this change. Public Meetings: No Public Meeting in February. Page 17 of 311

18 CULTURAL RESOURCES ECONOMIC DEVELOPMENT The CAO noted that the next meeting would be February 12, ENVIRONMENT AND CONSERVATION REPORTS FROM LOCAL AGENCIES, BOARDS AND COMMITTEES Haliburton B.I.A. Re: Minutes of November 22, 2017 Meeting. Council reviewed the minutes of the Haliburton B.I.A. meeting held on November 22, 2017 and considered them information. Harcourt Community Centre. Part of Delegations. Rails End Gallery and Arts Centre. Part of Delegations. West Guilford Community Hall Board. No report at this time. Community Policing Advisory Committee. No report at this time. FINANCE DEPARTMENT December 2017 Cheque Summary. The Expense Review Committee reviewed the December accounts prior to the Council meeting. Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council approves the following payments: Accounts Payable, Cheque Nos totaling $4,739,037.43; And Payroll Direct Deposits totaling $164, CARRIED Metered Sewage Readings Report - December Page 18 of 311

19 Council reviewed the Metered Sewage Readings report for December and considered it information. Ministry of Transportation Re: Dedicated Gas Tax Funds for Public Transportation Program Allocations. Council reviewed the correspondence from the Ministry of Transportation advising of the Dedicated Gas Tax Fund for Public Transportation Program allocation. A Bylaw authorizing the execution of the agreements for the term of Council was passed in Remuneration and Benefit Renewal. Council reviewed the staff report recommending the 2018 cost of living increase for nonunion staff as well as the benefit renewal with Desjardins and Greenshield. It was noted that staff are continuing to negotiate a lower Extended Health rate and have asked the Broker of Record to go to market. Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council approves a cost of living adjustment at 1.75% effective January 1, 2018; and further that the benefit renewal from Desjardins and Greenshield be renewed effective January 1, CARRIED By-law No Being a By-law to provide for an Interim Tax Levy and to provide for Interest and Penalty to be applied on taxes. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that By-law No , being a By-law to provide for an Interim Tax Levy and to provide for Interest and Penalty to be applied on taxes, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED By-law No Being a By-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that By-law No , being a By-law to authorize borrowing from time to time to meet current expenditures during the Page 19 of 311

20 fiscal year ending December 31, 2018, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED By-law Being a By-law to authorize the borrowing of money to meet expenditures made in connection with certain Capital Projects. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that By-law , being a By-law to authorize the borrowing of money to meet expenditures made in connection with certain Capital Projects, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED Draft - Haliburton Highlands Land Trust Lease, 739 Mountain Street. Council reviewed a draft lease agreement for Haliburton Highlands Land Trust at 739 Mountain Street. The Treasurer noted that rent has been increased 1.9%. Council approved the lease. ADMINISTRATION Ministry of Municipal Affairs Re: Bill 59, Putting Consumers First Act (Consumer Protection Statute Law Amendment), Council reviewed the correspondence from the Ministry of Municipal Affairs providing an update on Bill 59, Putting Consumers First Act (Consumer Protection Statute Law Amendment), 2017, and considered it information. Haliburton County Library Re: 2017 Circulation by Branch Totals. Council reviewed the Haliburton County Library 2017 Branch Circulation totals report, and considered it information. Harvest Haliburton Re: Highlights from Council reviewed the correspondence from Harvest Haliburton providing a review of their 2017 highlights, and considered it information. Haliburton Highlands Chamber of Commerce Re: Minutes of Board of Directors Meeting held on October 25, Council reviewed the minutes of the Haliburton Highlands Chamber of Commerce Board of Directors meeting held on October 25, 2017, and considered them information. Page 20 of 311

21 DRAFT - Council Remuneration By-law. Council reviewed the draft Council Remuneration By-law noting that the remuneration rate and personal health spending allocation will not take effect until December 1, 2018, which is the start of the new term of Council. The By-law will be presented at the February meeting. Health and Safety Policy Statement. Council reviewed the Health and Safety Policy Statement for 2018 which requires adoption annually. Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council approves the Health and Safety Policy Statement for CARRIED CLOSED SESSION To discuss matters pursuant to Section 239(2) of the Municipal Act, 2001, as amended; pertaining to: a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; personal matters about an identifiable individual, including municipal or local board employees; litigation affecting the Municipality in the Township of Dysart and the Township of Guilford. Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Tammy Donaldson Be it resolved that Council adjourns its regular meeting at 10:22 a.m. to discuss matters pursuant to Section 239(2) of the Municipal Act, 2001, as amended; pertaining to a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; personal matters about an identifiable individual, including municipal or local board employees; and litigation affecting the Municipality in the Township of Dysart and the Township of Guilford. CARRIED REPORT FROM CLOSED SESSION Proposed Bio-gas Project with Abbey Gardens. Page 21 of 311

22 Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that Council authorizes Cambium to proceed on behalf of the Municipality of Dysart et al, in collaboration with Abbey Gardens, with the preparation of an application for funding for purposes of undertaking a feasibility study for a Biogas plant, septage processing and land application project. CARRIED CONFIRMING BY-LAW Motion # Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that By-law No , being a By-law to confirm the proceedings of the Regular Council meeting held on January 22, 2018, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED ADJOURNMENT Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that Council adjourn its Regular Meeting held on January 22, 2018 at 11:40 a.m. CARRIED Certified Correct Clerk Mayor Page 22 of 311

23 Dysart et al Special Council Minutes 2018 Budget Review Thursday, February 8, 2018 The Council of the Corporation of Dysart et al convened a special meeting to review the 2018 Budget on Thursday, February 8, 2018 at 9:00 a.m. in the Dysart et al Council Chambers with the following in attendance: Council: Staff: Mayor Murray Fearrey Deputy Mayor Andrea Roberts Councillor Nancy Wood-Roberts Councillor Dennis Casey Councillor Tammy Donaldson Councillor Susan Norcross Councillor Walt McKechnie Tamara Wilbee, CAO Cheryl Coulson, Clerk Barbara Swannell, Treasurer Mike Iles, Fire Chief Karl Korpela, Chief Building Official Jeff Iles, Director of Planning and Land Information Rob Camelon, Director of Public Works Andrew Wilbee, Manager of Parks and Recreation Andrea Mueller, Recreation Program Coordinator Kate Butler, Museum Director ADOPTION OF AGENDA Motion # Moved by: Councillor Dennis Casey Seconded by: Councillor Walt McKechnie Be it resolved that the agenda for the special meeting of the Council of the Municipality of Dysart et al held on February 8, 2018, be approved as presented. CARRIED DISCLOSURE OF PECUNIARY INTEREST None declared. BUDGET OVERVIEW - TREASURER Page 23 of 311

24 The Treasurer will present a preliminary review of the 2018 Budget at the February 20, 2018 Council meeting. MUSEUM Kate Butler presented the budget for the Museum noting that there was no increase being requested. She noted that Rotary had committed $3,000 towards the cost of moving the Hodgson Steam Engine from Pickering, and asked Council to consider its location. PLANNING AND DEVELOPMENT Jeff Iles presented the budget for Planning and Land Information, which included cultural planning. He has requested a summer student to assist with the municipal cultural plan, research on a new site plan control by-law, zoning by-law update review and GIS and mapping. They will be looking for a post-secondary student. Staff will begin the recruitment process to allow sufficient time to find a student. There was discussion about the conflict around timing of grant approvals and the need to recruit early. It was noted that in order to get a good candidate, we need to be prepared to proceed with or without the funding assistance. Council directed that the hours of work be increased to 35 and shorten the duration. BUILDING AND BY-LAW Karl Korpela presented the budget for the Building and By-law Department noting that the hiring of a new Permit Clerk will greatly assist the department. The electronic inspection hardware and software will be purchased this year and will allow inspection reports to be ed, provide onsite access to information and allow the upload of data, rather than manual input. FIRE DEPARTMENT Mike Iles presented the Fire Department budget which included the purchasing of new firefighting equipment and apparel. He would also like to upgrade the lighting in the fire hall as well as look at doing some exterior repairs to the building including new insulation and siding. He profiled some of the equipment that has been purchased through the Volunteer Association. He also noted that we should consider starting a reserve for a ladder truck in the next few years. PARKS AND RECREATION Andrew Wilbee and Andrea Mueller presented the Parks and Recreation budget noting the requirement to hire a contract position to manage the garbage and privies at all municipal parks as well as in the village. The Parks Department is taking on the garbage removal responsibilities that have normally been within Public Works. Landfill will transfer a pick-up to Parks for this purpose. They are currently working on the purchase and implementation of new booking software that can be used for not only booking the arena facility and ice time, but can be used to book recreation programs and other facilities such the West Guilford and Page 24 of 311

25 Harcourt Halls. This will be presented to Council next month. Ball Hockey registration has doubled, while softball and walking continue to be popular. PUBLIC WORKS Rob Camelon provided a review of the Public Works Department budget. This included roads, waste management and the sewage treatment plant. He noted that capital costs for ASI works are projected to be lower this year. Watsons' contract will be renewed to reflect the minimum wage increase and will increase by an additional $1.30 in The need to develop a closure plan and convert the Haliburton Landfill to a transfer station with scales was discussed. As well, Blue Box Funding is down 50 % due to reporting issues. Gas tax funding from 2017 is being applied to surface projects in He also noted that the parking lot tender will be issued next month. CONFIRMING BY-LAW Motion # Moved by: Deputy Mayor Andrea Roberts Seconded by: Councillor Nancy Wood- Roberts Be it resolved that By-law No , being a By-law to confirm the proceedings of the Special Council meeting held on February 8, 2018, be read a first, second and third time, passed, signed and the Corporate Seal attached hereto. CARRIED ADJOURNMENT Motion # 18- Moved by: Councillor Susan Norcross Seconded by: Councillor Tammy Donaldson Be it resolved that Council adjourn its Special Meeting on February 8, 2018 at 11:00 a.m. CARRIED Certified Correct Clerk Mayor Page 25 of 311

26 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 26 of 311 City of Kawartha Lakes and County of Haliburton Affordable Housing Framework Final Report Prepared by:

27 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 27 of 311 CONTENTS Introduction... 2 What is Affordable Housing... 3 Affordable Housing Threshold in Kawartha Lakes and Haliburton County... 3 The Housing Continuum... 4 Why an Affordable Housing Framework... 5 Current Need in Kawartha Lakes and Haliburton... 6 Approach to Developing the Affordable Housing Framework Housing Partners Vision and Goals Housing Actions Conclusion i

28 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 28 of 311 Introduction Housing is an important factor in healthy, complete communities. The availability and affordability of housing has economic, social, and health impacts for a community. Housing is also one of the social determinants of health. Living in housing that is unsafe, unaffordable, or insecure increases the risk of many health problems. Living in housing that is unaffordable also reduces the resources available for other basic needs. The Kawartha Lakes and Haliburton Affordable Housing Framework presents a set of actions that the City, County, and Local Municipalities can use as a standard approach to encourage the development of housing, particularly affordable housing, in Kawartha Lakes and Haliburton. The Affordable Housing Framework builds on the goals of the City of Kawartha Lakes and County of Haliburton Housing and Homelessness Plan, specifically, Goal 1 Increase the Supply of Affordable Housing and Goal 2 Align Municipal Financial and Planning Policies with Affordable Housing Objectives. It also supports the Actions under Goal 2: An Exceptional Quality of Life in the City of Kawartha Lakes Strategic Plan , specifically Enhance access to community and human/health services and Increase the supply of affordable housing. In addition, the Official Plans of both the City of Kawartha Lakes and County of Haliburton have identified a target that 25% of all new housing units be affordable. As such, this Affordable Housing Framework focuses on actions that will help increase the supply of affordable rental and ownership housing in Kawartha Lakes and Haliburton. 2

29 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 29 of 311 What is Affordable Housing Both the Official Plan of the City of Kawartha Lakes and the Official Plan of the County of Haliburton include a definition of affordable housing that is consistent with the Provincial Policy Statement (PPS). Affordable housing is defined as: a. In the case of ownership housing, the least expensive of: Housing for which the purchase price results in annual accommodation costs which do not exceed 30% of gross annual household income for low and moderate income households; or Housing for which the purchase price is at least 10% below the average purchase price of a resale unit in the regional market area. b. In the case of rental housing, the least expensive of: A unit for which the rent does not exceed 30% of gross annual household income for low and moderate income households; or A unit for which the rent is at or below the average market rent of a unit in the regional market area. Low and moderate income households are those households with incomes falling at or below the 60 th income percentile. Affordable Housing Threshold in Kawartha Lakes and Haliburton County The affordable house price for households in the 60 th income percentile 1 in Kawartha Lakes is $321,314 2 and the affordable rent is $1,014. This affordable house price is lower than the average house price in Kawartha Lakes in of $390,000. According to CMHC, the average market rent for Kawartha Lakes for October 2016 was $987, which is lower than the affordable rent based on the 60 th income percentile. As such, the affordable housing thresholds for 2017 are a house price of $321,314 and monthly rent of $987. The City of Kawartha Lakes and the County of Haliburton are considered one regional market area. As such, these are the affordable housing thresholds for the County as well. 1 Household incomes have been estimated to 2017 based on the rate of increase of the Ontario CPI from 2005 to This is based on a down payment of 5%, a mortgage rate of 4.65%, and an amortization period of 25 years. 3 Average price for January to June

30 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 30 of 311 The Housing Continuum The housing market can be viewed as a continuum where the supply of housing responds to the range of housing demand in a community. Due to a range of social, economic, and geographic factors, the full range of housing need in a community is not always met in the private housing market. This is particularly true for individuals and families with low incomes or for persons with special housing needs. The housing needs of these individuals and families are often met by non-market housing provided by the public and non-profit sectors. Individuals and families can move back and forth along the continuum through different stages of their lifecycle. As such, it is important for each community to have an adequate supply of housing units throughout the continuum. The different elements of the continuum are: It should be noted that private market rental can include rental units in the secondary rental market, such as second suites or single detached homes for rent. Supportive housing can include housing for seniors, shared housing arrangements, or people living in their own homes and receiving support services. 4

31 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 31 of 311 Why an Affordable Housing Framework The City of Kawartha Lakes and County of Haliburton have both undertaken housing needs assessments to determine the current and emerging needs in these communities. In addition, the development of the Housing and Homelessness Plan included stakeholder and public consultation activities to better understand housing need in Kawartha Lakes and Haliburton County. The results of these initiatives are outlined in the key housing themes identified in the Housing and Homelessness Plan. These themes are the following. Smaller households are the predominant household type A continuum of housing options are needed for a growing seniors population There is a limited supply of private market rental housing, particularly in the affordable range Improving the diversity of housing stock, particularly for the growing percentage of seniors and smaller households, is a key issue The Service Manager s portfolio of social and affordable housing makes a significant contribution to the supply of rental housing There are very few culturally-specific housing options and services for Aboriginal households There is a provincial government policy shift away from emergency shelter and short-term solutions to addressing homelessness towards providing permanent, affordable housing with supports Building upon the system s capacity to provide housing with supports is a necessary strategy to reduce homelessness There is a high degree of collaboration between community organizations providing information and practical supports to help at-risk households prevent homelessness. 5

32 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 32 of 311 Current Need in Kawartha Lakes and Haliburton The City and County have been working to provide a full range of housing options for all residents, including affordable options for residents with low incomes. However, the need for affordable housing, including rental and ownership housing, as well as housing for an aging population continues to increase. This section provides an overview of the current and emerging housing need in Kawartha Lakes and Haliburton. Seniors are increasing at a much higher rate than the total population and they will need housing options. In 2016, there were 75,423 people living in the City of Kawartha Lakes, increasing by 1.2% from 74,561 in In comparison, the population of the County of Haliburton increased by 11.9% from 16,147 in 2006 to 18,062 in While the total population of the City increased only slightly in the last ten years, the number of seniors 65 years and older living in Kawartha Lakes increased by 31.3% from 2006 to The number of seniors in Haliburton saw an even greater increase; increasing by 49.1% from 2006 to 2016, which is higher than the rate of increase seen in Ontario as a whole (36.5%). There are very limited rental housing units in Kawartha Lakes and Haliburton. The number of households in Kawartha Lakes increased by 5.4% from 29,500 in 2006 to 31,105 in 2016 while households in Haliburton increased by 21.2% from 6,970 in 2006 to 8,445 in In comparison, the number of households in Ontario increased by 13.5% from 2006 to The proportion of renters in Kawartha Lakes increased slightly from 16.9% of all households in 2006 to 17.1% in In contrast, the proportion of renters in Haliburton decreased from 13.1% of all households in 2006 to 12.7% in However, the proportion of renters in both Kawartha Lakes and Haliburton in 2016 are far below the proportion of renters in Ontario (30.2%). The much lower rates of renters may be partly due to the fact that rental housing is very limited in Kawartha Lakes and Haliburton. While data was not available for Haliburton, CMHC data on rental housing completions in the City of Kawartha Lakes shows that only 91 purpose-built rental units were completed from 2006 to 2016 compared to 2,816 ownership units completed during the same time period. This may also explain why the rental vacancy rate for purpose-built rental units in the City was 6

33 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 33 of % in 2016, down from 2.2% in This vacancy rate is far below 3.0%, which is considered a healthy vacancy rate. This data is supported by key stakeholders who noted that there is a significant need for rental housing, both affordable rental and market rental, as very few units are being built. Average house prices and rents continue to increase and housing is becoming less affordable. The average market rent for purpose-built rental units in Kawartha Lakes has increased from $938 in 2015 to $987 in 2016; an increase of 5.2%. In comparison, the consumer price index (CPI) for Ontario increased by only 1.8% from 2015 to Average house prices have seen an even higher rate of increase. The average house price in Kawartha Lakes (for all dwelling types) increased by 17.1% from $333,000 in 2016 to $390,000 in CMHC data shows an even greater increase in the sale price of single detached homes in Kawartha Lakes, increasing by 51.4% from $334,708 in 2016 to $506,603 in Similarly, the median house price for a waterfront home in Haliburton increased by 2.6% from $380,000 in 2016 to $390,000 in 2017 while the median house price for a non-waterfront home increased by 59.8% from $169,000 in 2016 to $270,000 in In comparison, the CPI for Ontario increased by only 1.7% from September 2016 to September This shows that average house prices and rents in both Kawartha Lakes and Haliburton are increasing at a much higher rate and households with low and moderate incomes will find it increasingly challenging to afford homes in these communities. Over a fifth of all households in Kawartha Lakes and almost a quarter of households in Haliburton are facing housing affordability issues. In 2016, 23.6% of all households in Kawartha Lakes and 24.5% of all households in Haliburton were facing housing affordability challenges (i.e. spending 30% or more on housing costs). While the number and proportion of households facing housing affordability issues in Kawartha Lakes decreased from 2006, the number and proportion of households increased in Haliburton during the same time period. In addition, in 2016, 51.6% of all renters in Kawartha Lakes were facing housing affordability challenges. Similarly, 49.5% of all renters in Haliburton were spending 30% or 4 House prices are in-house calculations by the City of Kawartha Lakes based on Canadian Real Estate Association data. 5 Canadian Real Estate Association, accessed from: 7

34 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 34 of 311 more of their income on housing costs. Additionally, 13.3% of all households in Kawartha Lakes were experiencing core housing need 6 in 2016, up slightly from 13.0% in In Haliburton, 16.3% of households were in core housing need in 2016, up from 11.4% in In comparison, 15.3% of all households in Ontario were in core housing need in This suggests a need for housing options, both rental and ownership options, which are affordable to households with low and moderate incomes. The City and County continue to increase the supply of affordable housing units yet the number of applicants on the waiting list for subsidized housing continues to grow. From 2009 to 2015, a total of 147 new affordable housing units were built in Kawartha Lakes and Haliburton. In 2017, another 12 new units were added for seniors and persons with physical disabilities. There are also more affordable housing units planned for the next two years, with a total of 40 units with occupancy anticipated for 2018 and However, the number of applicants on the centralized waiting list for subsidized housing has increased by 155.8% (799 applicants) from a total of 513 applicants in 2012 to 1,312 applicants in The number of families without dependents increased by 314 applicants from 2012 to The number of senior applicants increased by 290 applicants while families with dependents increased by 195 applicants in the last five years 9. In general, the current make-up of affordable housing units match the household types on the waiting list yet there is an increasing need for smaller affordable units. There are a total of 1,142 subsidized housing units in Kawartha Lakes and Haliburton in 2017 with another forty units to be completed in 2018 and 2019 which will bring the total to 1,182 units. More than half of these units are mandated for families without dependents (52.1%). Over a quarter (27.1%) are for seniors and a fifth (20.8%) are for families with dependents. In comparison, as of September 30, 2017, the largest proportion of applicants on the waiting list for these 6 A household in core housing need is one whose dwelling is considered unsuitable, inadequate, and/or unaffordable and whose income levels are such that they could not afford alternative suitable and adequate housing in their community. 7 Statistics Canada 2016 Census. Accessed from: 8 This data is based on waiting list data for the third quarter of each year as data for the fourth quarter of 2017 was not yet available. 9 City of Kawartha Lakes Housing Portfolio and Waiting List data. 8

35 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 35 of 311 units were families without dependents; making up 41.3% of the total applicants on the waiting list. Seniors made up the second largest proportion, at 36.7%, while families with dependents made up 22.0%. This shows that while the housing stock roughly matches the type of households on the waiting list, there is still a need to increase the affordable housing stock. In addition, future efforts should be focused on smaller units for seniors and families without dependents who are seeing the highest number of increase in applicants in the last five years. A reactive approach to homelessness costs more than providing housing. A survey was undertaken by community volunteers as part of the 20K Home Campaign registry week from August 22 nd to 26 th, 2016 in Kawartha Lakes and Haliburton and this survey identified a total of 136 homeless individuals. Of these individuals, 5% were sleeping outside, 20% were in shelters, 37% were couch-surfing, and 38% were staying in temporary accommodation. It is important to note that 75% of those who were homeless were hidden homeless, that is, they were not on the street or in shelters but they were homeless nonetheless. Of the 136 individuals, 24% were youth aged 16 to 24 years and 15% were adults 60 years and older. Among the youth who were homeless, 52% would need longterm permanent supports to escape homelessness while 30% would require temporary supports (based on individual responses). Among the adults aged 25 years and over who were homeless, 42% would need long-term permanent supports, 44% would need temporary supports, and 14% would require minimal supports. While people who are homeless make up only a small proportion of the total population of Kawartha Lakes and Haliburton, current approaches cost much more than providing subsidized housing. For example, in 2016, the estimated cost of unresolved homelessness in Kawartha Lakes and Haliburton was $16,080 for ambulance use, $69,088 for emergency room visits, and $699,618 for hospitalization 10. In addition, the City as the Service Manager, found that, on average, the cost of homelessness for one individual (considering the cost of emergency medical service, emergency room visits, and hospitalization) is $124,249 per year. This cost does not even take into account the short and long term effects on the physical and mental health of this individual. In comparison, providing rent assistance and supports for one person for a year costs $17,966 ($4,800 for rent assistance and $13,166 for supports to help them maintain their housing). This shows that providing affordable housing and supports is far more cost effective compared to helping people when they are 10 CKL-H 20,000 Homes Registry Week Results. 9

36 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 36 of 311 already homeless. There are also multiple benefits to providing someone with stable, affordable housing, including health, social, and economic benefits that extend to the community. 10

37 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 37 of 311 Approach to Developing the Affordable Housing Framework The approach to developing the Kawartha Lakes and Haliburton Affordable Housing Framework involved an environment scan of tools and incentives available to municipalities to encourage the development of affordable housing. The environment scan also included identifying case studies where these tools and incentives have been used. A total of 29 municipal tools and incentives were identified. Three working sessions with City of Kawartha Lakes, County of Haliburton, and local municipal staff were undertaken on August 1 st and 2 nd, 2017 to evaluate the municipal tools and incentives. These were evaluated based on criteria and guidelines that were developed to determine each tool s applicability to the Kawartha Lakes-Haliburton context. The tools were evaluated based on the following criteria. The details of these criteria can be found in Appendix A: Evaluation Criteria in the Technical Appendix.Suitability for Community Type Impact on Affordability Cost of Implementation Ease of Implementation Represents Good Planning Need for Legislative Changes Sustainability of Program Meets Other Municipal Objectives 11

38 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 38 of 311 A pro forma analysis was also conducted to evaluate the financial incentives that were being considered. This analysis involved looking at the impact of financial incentives on the financial feasibility of affordable housing using three scenarios to model an affordable housing development in Lindsay, Minden, and Haliburton. The results of this pro forma analysis was presented to key stakeholders to further assist in evaluating the impact and applicability of each of the municipal tools and incentives. A summary of the findings from this pro forma analysis can be found in Appendix C: Pro Forma Analysis of Incentives in the Technical Appendix. A second set of working sessions were undertaken on September 12 th, 2017 to further evaluate and prioritize the shortlist of municipal tools. These sessions were held in Lindsay and Minden and were undertaken with housing stakeholders from the private and non-profit sectors as well as with Councillors from the City, County, and local municipalities. To augment the feedback received from the private sector, a short survey of local builders/developers was undertaken with the assistance of the Peterborough and The Kawarthas Home Builders Association. 12

39 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 39 of 311 Housing Partners The City of Kawartha Lakes is the Service Manager for the area, which includes the County of Haliburton. In this capacity, the City administers housing and homelessness programs for all residents in the area. However, the provision of housing, particularly affordable housing, in a community is not the sole responsibility of the Service Manager or of government. There are a number of housing partners who contribute to the provision of a full range of housing options, including affordable and supportive housing options, in a community. Federal Government Canada Mortgage and Housing Corporation (CMHC) provides mortgage insurance to homeowners and initiates, funds, and implements various funding programs. These funding programs assist in building many of the social housing and affordable housing units in the country. The federal government has recently released a National Housing Strategy. The Strategy includes funding for repairs/retrofits of social housing units, a Canada Housing Benefit which is a rent subsidy connected to households rather than units, increased shelter spaces for survivors of domestic violence, and to help make homeownership more affordable. Provincial Government The Province has a broad role in housing through legislation, regulation, and funding programs. The provincial government helps set the housing agenda for the province and assists communities in meeting housing needs through the provision of transfer payments to the municipalities and the funding of programs for housing and homelessness. In addition, the Province provides municipalities with legislative tools to meet housing need in communities. Recent Provincial initiatives that support affordable housing include passing the Promoting Affordable Housing Act, 2016 and the Fair Housing Plan. City of Kawartha Lakes The City is the Service Manager for the area and is primarily responsible for the provision of subsidized housing funded by the senior levels of government. It is also responsible for administering homelessness programs. The City also establishes the policy and regulatory framework which guides the development of housing in the City of Kawartha Lakes. County of Haliburton The County establishes the policy framework which guides the development of housing in the County. The 13

40 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 40 of 311 County also contributes funding for the housing and homelessness programs administered by the City. Local Municipalities While the local municipalities do not have direct responsibility for housing, they have the responsibility for many of the regulatory tools, such as zoning of land and the processing of planning applications, which affect the development of housing in each community. Non-Profit Sector The non-profit sector assumes a number of roles in addressing housing needs in a community, including the roles of housing provider and support service provider. This sector also plays a major role in raising awareness of housing need and advocating for housing and homelessness programs. Private Sector The private sector provides the majority of housing in a community and is comprised of private land owners, builders, investors, funders, and landlords. Residents Some residents purchase investment properties that provide rental accommodation at market rates. Other individual homeowners create additional rental units as part of their primary residence. Residents also take on the role of advocates for housing in their community. 14

41 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 41 of 311 Vision and Goals The Kawartha Lakes and Haliburton Housing and Homelessness Plan states that: Our Vision is to provide adequate, stable, affordable, well maintained and diverse housing choices with access to a variety of flexible supports enabling people to meet their housing needs throughout their lifetime. The Kawartha Lakes and Haliburton Affordable Housing Framework builds on this vision and the principles and goals identified in the Housing and Homelessness Plan. The Housing and Homelessness Plan sets out seven goals to address the housing needs in Kawartha Lakes and Haliburton for These goals are the following: 1. Increase the supply of affordable housing 2. Align municipal financial and planning policies with affordable housing objectives 3. Integrate homelessness prevention programs to use resources more effectively and ensure person-centred access to services 4. Identify gaps and collaborate in planning for housing with supports 5. Ensure the long-term viability and affordability of the existing social housing stock 6. Improve the quality of private market housing including new barrier-free housing 7. Identify, monitor, and evaluate system outcomes. The following recommendations focus on the first two goals of the Housing and Homelessness Plan and build on the municipal tools and incentives to encourage the development of housing, particularly affordable housing, in Kawartha Lakes and Haliburton. 15

42 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 42 of 311 Housing Actions These recommended Actions are based on the municipal tools and incentives that were identified and evaluated as part of the first phase of developing the Affordable Housing Framework. Prioritization of each tool and incentive is based on the prioritization exercise undertaken with key housing stakeholders. Actions that have been identified as a first priority should be implemented in the short term: Year 1 (2018), Year 2 (2019), and Year 3 (2020). Actions identified as a second priority should be implemented in the longer term: Year 4 (2021), Year 5 (2022), and Year 6 (2023). Appendix D: Description of Municipal Tools provides a detailed description and case studies of these tools and incentives. Actions Municipal Regulatory and Process Tools 1. Implement a streamlined development approval process for affordable housing and market rental housing. Implementing this Action may include the following: a. Re-examining the development approval process to identify whether additional approval powers can be delegated to municipal staff. b. As part of an information package on municipal websites, preparing a checklist of requirements for a complete application and how these requirements can be met. c. Providing additional training for municipal staff to undertake the review of planning studies in-house. d. Re-examining municipal timelines to determine whether some timelines can be shortened for feedback on applications can be shortened. e. Re-examining the feasibility of implementing a Community Planning Permit System. Priority for Implementation Implementing Body 1 st Priority Year 2 City, County and Local Municipalities 16

43 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 43 of 311 Actions 2. Implement a simplified online registration process for second suites throughout the City and County. Homeowners will only be subject to inspection and/or fees if complaints related to fire, health, and safety standards or property standards are received by the City or local municipalities. 3. Work with community agencies to raise awareness of available funding to renovate second suites. 4. Revise zoning by-laws to permit permanent coach houses 11 in appropriate areas throughout the City and County. 5. Re-examine the City s current development charges to ensure that second suites in new homes are exempt from development charges based on recent changes in provincial legislation. 6. Implement alternative development standards for affordable housing developments or multi-residential rental developments. The alternative development standards may include: a. Reduced parking requirements b. Increases in height and/or density in appropriate areas 7. Develop a centralized inventory of lands that are ideal for the development of affordable housing and market rental housing and sharing this information with residential developers. 8. Pre-zone lands in identified growth areas for medium density residential developments that permit a mix of unit sizes, types, and Priority for Implementation Implementing Body 1 st Priority Year 1 City and County 1 st Priority Year 1 City 1 st Priority Year 3 City, County, and Local Municipalities 1 st Priority Year 1 City 2 nd Priority Year 4 City and Local Municipalities 2 nd Priority Year 4 City, County, and Local Municipalities 2 nd Priority Year 4 and 5 City and Local Municipalities 11 Coach Homes, also called carriage houses, are smaller dwellings built on the property of a larger home. Unlike garden suites or granny flats, they are permanent and include a foundation system. They have water, electrical service, gas, and are connected to a sewage or septic system. They also conform to the Ontario Building Code. 17

44 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 44 of 311 Actions tenures to decrease the time and risk involved in developing multiresidential projects and to increase housing diversity. 9. Upon the release of Provincial regulations on inclusionary zoning, examine the feasibility of including policies in Official Plans which require all new residential developments that meet an identified threshold to increase affordable housing units either on the same site or on a different site. The following considerations should be taken into account when developing this policy: a. Making the provision of affordable housing mandatory b. Applying the obligation as universally as possible c. Using fixed and non-negotiable rules d. Targeting below-market housing e. Maintaining affordability permanently f. Providing limited flexibility 12. Further considerations: Both the City s and the County s Official Plan policy on inclusionary zoning should build on its current policies which require that a minimum of 25% of new housing units across the City (5.3.5) and County (4.3.2) be affordable. In addition, inclusionary zoning policies for the local municipalities should build on and conform to the County s policies. 10. Upon the release of Provincial regulations on inclusionary zoning, examine the feasibility of including regulations in Zoning By-laws which support the Official Plan policies on inclusionary zoning. These regulations should address the following: 12 CMHC (2017). Research Insight: Inclusionary Zoning: Domestic and International Practices. Priority for Implementation 1 st Priority Year 2 and 3 1 st Priority Year 2 and 3 Implementing Body City, County, and Local Municipalities City and Local Municipalities 18

45 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 45 of 311 Actions a. Using Section 37 of the Planning Act in combination with inclusionary zoning b. Agreements with landowners to ensure units remain affordable c. Establishing procedures for the administration of affordable housing units and meeting reporting requirements d. The threshold size for residential development projects that would trigger the application of inclusionary zoning e. The number of years that units remain affordable f. The proportion of total units in a residential development project that are required to be affordable under inclusionary zoning. Land Based Incentives 11. Develop and maintain a master inventory of all surplus municipal land and buildings, identifying land and buildings that may be appropriate for housing, and sharing this information with residential developers. 12. Add Official Plan policies stating that decisions regarding surplus municipal land and buildings will consider affordable housing first. 13. Building on the previous action, provide the surplus municipal land or buildings for affordable housing. Land can be provided through the following methods: a. Leasing municipal land for a minimum of 20 years b. Donating municipal land c. Providing municipal land at below market value Priority for Implementation Implementing Body 1 st Priority Year 1 City, County, and Local Municipalities 1 st Priority Year 1 City, County, and Local Municipalities 1 st Priority Year 2 City, County, and Local Municipalities 19

46 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 46 of 311 Actions Further considerations: The provision of land may be made through the requirements of the updated Municipal Facilities By-law. In addition, if land is provided to an organization other than the Kawartha Lakes Haliburton Housing Corporation, consideration should be given to leasing the land as opposed to providing the land outright with the full amount of the land payable at the end of the agreed upon affordability period. 14. Examine the feasibility of providing the Kawartha Lakes Haliburton Housing Corporation with the authority and additional funding specifically for land banking. 15. Building on the policies in the County s Official Plan, explore opportunities to facilitate the development of a community hub in partnership with community agencies, non-profit housing providers, the private sector, and other levels of government. Financial Incentives 16. Consider reallocating the Ontario Renovates portion of the IAH Program funding for loans or grants for the creation of new second suites or the renovation of existing suites to meet Building Code and Fire Code requirements and which are rented at 80% below the average market rent for the area for a set period. 17. Waive or provide a grant in lieu of planning and building application fees and sewer connection fees in part of in full for affordable housing developments on a sliding scale based on the number of affordable units provided, the level of affordability, and the period of time when the units will remain affordable. Priority for Implementation Implementing Body 2 nd Priority City and Housing Corporation 2 nd Priority Year 5 City, County, and Local Municipalities 1 st Priority Year 1 City and County 1 st Priority Year 2 City, County and Local Municipalities 20

47 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 47 of 311 Actions Further considerations: This Action may be implemented through a Community Improvement Plan (CIP) for affordable housing. 18. Waive or provide grants in lieu of development charges for affordable housing developments. Further considerations: This Action may be implemented through a Community Improvement Plan (CIP) for affordable housing. In addition, the City may want to consider participating in the new provincial program to receive rebates on development charges for priority purpose-built rental developments. 19. Exempt all new affordable rental housing developments with four or more units from property taxes on a sliding scale based on the level of affordability. Property tax exemptions may be for: a. 20 years for developments with average rents at 75% or less of average market rents for the regional market area b. 15 years for developments with average rents at 80% of average market rents for the regional market area c. 10 years for developments with average rents at 90% of average market rents for the regional market area. Further considerations: This Action may be implemented through a Community Improvement Plan (CIP) for affordable housing. 20. Examine the feasibility of waiving or providing grants-in-lieu of parkland dedication fees for affordable housing developments. Priority for Implementation Implementing Body 1 st Priority Year 2 City 1 st Priority Year 2 City, County, and Local Municipalities 1 st Priority Year 2 City and Local Municipalities 21

48 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 48 of 311 Actions 21. Consider developing a Housing Reserve Fund for affordable housing. Contributions to this fund may be through an annual municipal budget allocation. 22. Consider providing capital loans and grants for affordable housing on a sliding scale based on the number of units provided, the level of affordability, and the period that the units remain affordable. This can be funded through the Housing Reserve Fund. 23. Examine the feasibility of providing a reduction in property taxes for vacant homes that are donated or leased at below market value to community agencies for affordable housing. Partnerships 24. Facilitate partnerships between community agencies and private developers to increase the supply of affordable housing. Partnerships may be in the form of: a. Community agencies purchasing or leasing units in a residential development b. Community agencies as property manager of residential projects built by the private sector 25. Facilitate partnerships between community agencies and private homeowners with vacant homes or land to develop affordable housing. Monitoring 26. Develop and publish an annual Housing Report Card to show progress on the objectives as a result of implementing the Actions in Priority for Implementation Implementing Body 1 st Priority Year 2 City and County 1 st Priority Year 2 City, County and Local Municipalities 2 nd Priority Year 4 City and County 1 st Priority Year 1 City, Community Agencies, and Private Developers 1 st Priority Year 1 City and Community Agencies 1 st Priority Year 2 and Ongoing City and County 22

49 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 49 of 311 Actions the Affordable Housing Framework. This Report Card may include the following indicators: a. Rental vacancy rates b. Number of rental units created, both purpose-built units and units in the secondary rental market such as second suites c. Average rents and house prices d. Number of affordable housing units created, both rental and ownership e. Number of applicants on the waiting list and proportion housed f. Number of individuals who were homeless or at risk of homelessness who were housed in permanent housing Priority for Implementation Implementing Body 23

50 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 50 of 311 Conclusion The City of Kawartha Lakes, County of Haliburton, and Local Municipalities have undertaken a number of initiatives and implemented several strategies which have helped increase the supply of affordable housing throughout the area. However, the need to increase the supply of housing options which are affordable to households with low and moderate incomes still exists and this need will continue to increase as house prices and average rents continue to increase. Addressing this need is the responsibility of a number of key housing partners although the City, County, and Local Municipalities have to take the lead by facilitating partnerships and providing a supportive environment for the development of affordable housing. The Affordable Housing Framework presents a set of Actions which, when implemented, will help ensure a more supportive environment for developing affordable housing in the City and County by community agencies, private developers, and the Kawartha Lakes Haliburton Housing Corporation. While some flexibility in implementing the Actions is important to give consideration to the different contexts in the different communities, having a standard approach provides more predictability and consistency for residential developers and community agencies. A standard approach also helps to increase accountability and fairness for all communities, housing projects, and developers. 24

51 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 51 of 311 City of Kawartha Lakes and County of Haliburton Affordable Housing Framework Technical Appendix Prepared by:

52 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 52 of 311 CONTENTS Appendix A: Evaluation Criteria... 1 Appendix B: Results of Working Sessions... 3 City of Kawartha Lakes Session... 3 County of Haliburton Sessions... 4 Appendix C: Pro Forma Analysis of Incentives... 6 Appendix D: Description of Municipal Tools Municipal Regulatory and Process Tools Reducing Length of Approvals Modifying Development Standards Creating Opportunities for Provision of Affordable Housing Retaining Existing Rental Housing Stock Enabling Legislation for Municipal Incentives Land-Based Incentives Securing and Holding Land Providing Land at Reduced Cost Integrating Affordable Housing with Community Facilities Financial Incentives Incentives to Reduce Capital Costs Incentives to Reduce Ongoing Costs Mechanisms to Create a Capital Fund to Provide Incentives i

53 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 53 of 311 Appendix A: Evaluation Criteria A total of 29 municipal tools were evaluated based on criteria and guidelines that were developed to determine each tool s applicability to the Kawartha Lakes-Haliburton context. The following are the evaluation criteria and guidelines used to evaluate the municipal tools. Suitability for Community Type Urban serviced land; e.g. Lindsay, Minden Rural about 20 km to services Remote areas around lakes and farms Impact on Affordability Results in an increase in affordable housing units, i.e. number of units Provides good value for public investment Cost of Implementation Low low administration cost, e.g. staff resources Medium below $10,000; e.g. building charges High grants; equal to or above the land value of each unit; more than $10,000; e.g. development charges or providing land Ease of Implementation Low resources are already in place and is applicable for the entire municipality; e.g. staff resources who are already doing something similar Medium requires changes in processes and/or additional training for staff High requires changes in legislation and a change in processes and is applicable only to certain areas of a municipality; e.g. required OPAs or bylaw changes Represents Good Planning Supports the creation of healthy, active and complete communities; e.g. having affordable housing in a subdivision or having a mix of dwelling types and tenures Supports other municipal objectives, such as addressing the needs of priority households Includes environmentally sustainable and energy efficient design and supports sustainable community development. 1

54 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 54 of 311 Need for Legislative Changes Requires changes in municipal legislation, such as Official Plan amendments or zoning bylaw changes Requires changes to current provincial legislation or provincial regulations Provincial legislation may be in place but regulations may still be outstanding Sustainability of Program Financially sustainable Is not reliant on a provincial or federal program or does not require funding from senior levels of government. Meets Other Municipal Objectives In addition to increasing the supply of affordable housing, the tool meets other municipal objectives, such as economic growth. 2

55 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 55 of 311 Appendix B: Results of Working Sessions The first set of working sessions with City Staff in Lindsay and County and Local Municipal Staff in Minden and Haliburton resulted in eliminating a number of municipal tools that the participants felt were not appropriate for the current context or that would be onerous and/or costly to implement. The following were the municipal tools that participants felt should be further investigated or that were already being implemented and, thus, should remain under consideration. City of Kawartha Lakes Session Municipal Regulatory and Process Tools 1. Pre-Zoning Lands 2. Fast-Tracking Development Approval Process 3. Public Education and Community Outreach Programs 4. Alternative Development Standards 5. Inclusionary Zoning 6. Large Sites Policy 7. Removing Barriers and Incenting Creation of New Second Units 8. Permitting Garden Suites and Laneway Housing Enabling Legislation for Municipal Incentives 9. Community Improvement Plans Land-Based Incentives 10. Providing Land through a. Land Leases/ Ground Leases b. Donating City-Owned Land c. Providing Land at Below Market Value Financial Incentives 11. Municipal Planning and Building Fees 12. Development Charges 13. Parkland Dedication/ Cash-in-Lieu 14. Capital Loans and Grants 15. Property Tax Equalization or Exemption for New Rental Construction 16. Tax Increment Equivalent Grants 17. Tax Increment Financing 18. Housing Reserve Fund Of the municipal tools identified here, the following will require changes to municipal (M) and/or provincial legislation (P). Pre-Zoning Lands (M) Alternative Development Standards (M) Inclusionary Zoning (M and P) 3

56 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 56 of 311 Large Sites Policy (M and P) Tax Increment Equivalent Grants (M) Tax Increment Financing (M) County of Haliburton Sessions Municipal Regulatory and Process Tools 1. Pre-Zoning Lands 2. Fast-Tracking Development Approval Process 3. Development Permit System (only for Haliburton session) 4. Public Education and Community Outreach Programs 5. Alternative Development Standards 6. Density Bonusing 7. Inclusionary Zoning 8. Large Sites Policy 9. Removing Barriers and Incenting Creation of New Second Units 10. Permitting Garden Suites and Laneway Housing 11. Demolition and Conversion Control Enabling Legislation for Municipal Incentives 12. Community Improvement Plans Land-Based Incentives 13. Housing First Policies for Surplus Public Land 14. Providing Land through a. Land Leases/ Ground Leases b. Donating Municipally-Owned Land c. Providing Land at Below Market Value 15. Land Banking 16. Mixed-Use Community Facilities Financial Incentives 17. Municipal Planning and Building Fees 18. Development Charges (only for Haliburton session) 19. Parkland Dedication/ Cash-in-Lieu 20. Capital Loans and Grants 21. Property Tax Equalization or Exemption for New Rental Construction 22. Tax Increment Equivalent Grants 23. Tax Increment Financing 24. Housing Trust Funds 25. Housing Reserve Fund/ Ongoing Budget Allocation Of the municipal tools identified here, the following will require changes to County (M), Local Municipal (LM), and/or provincial legislation (P). Pre-Zoning Lands (M) Alternative Development Standards (M) Density Bonusing (LM) Inclusionary Zoning (LM and P) Large Sites Policy (LM, M, and P) Removing Barriers and Incenting Creation of New Second Units (LM) 4

57 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 57 of 311 Permitting Garden Suites and Laneway Housing (LM) Housing First Policies for Surplus Public Land (M) Land Banking (M) Municipal Planning and Building Fees (M) Tax Increment Equivalent Grants (M) Tax Increment Financing (M) Housing Trust Funds (M and P) These tools were further evaluated in a second set of working sessions with key housing stakeholders from the private and non-profit sectors as well as County and local municipal Councillors. 5

58 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 58 of 311 Appendix C: Pro Forma Analysis of Incentives A pro forma analysis was conducted to examine the impact of the financial incentives being considered for the Affordable Housing Framework. This analysis involved looking at three hypothetical affordable rental projects in Lindsay, Minden, and Haliburton to assess the impact of the different fees and charges in the City of Kawartha Lakes and County of Haliburton. While these are hypothetical projects, they are based on actual rental projects that have been built or are being built in these locations. The following chart shows a summary of the capital costs associated with each hypothetical project. CAPITAL COSTS - SOFT COSTS CAPITAL COSTS - HARD COSTS SCENARIO 1 Lindsay Apartment Wood Frame 25,000 SF 29 1 bedroom (45%) 2 bedroom (10%) 3 Bedroom (45%) SCENARIO 2 Minden Apartment Wood Frame 19,340 SF 21 1 bedroom (45%) 2 bedroom (40%) 3 Bedroom (15%) $1,188,473 18% $510,025 11% $524,496 12% $5,073,956 $3,815,157 $3,492,378 NET HST $294,989 4% $221,330 5% $204,786 5% TOTAL CAPITAL COSTS $6,557, % $ 4,546, % $4,221, % Per Unit $226,118 $216,513 $175,903 SCENARIO 3 Village of Haliburton Apartment Wood Frame 17,126 SF 24 1 bedroom (100%) 6

59 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 59 of 311 The following chart shows a summary of the operating revenue and expenses for each scenario. OPERATING - REVENUE Rental Revenue (less vacancy loss + parking revenue) SCENARIO 1 Lindsay Apartment Wood Frame 25,000 SF 29 1 bedroom (45%) 2 bedroom (10%) SCENARIO 2 Minden Apartment Wood Frame 19,340 SF 21 1 bedroom (45%) 2 bedroom (40%) $356,207 $270,176 $273,028 SCENARIO 3 Village of Haliburton Apartment Wood Frame 17,126 SF 24 1 bedroom (100%) OPERATING - EXPENSES Sub-Total $184,024 $6,346 $124,857 $5,946 $93,496 $3,896 Mortgage Payments $143,430 $121,908 $149,393 Total Expenses $327,454 $246,765 $242,888 Required Equity for DCR 1.2 $4,503,733 $155,301 $2,811,289 $133,336 $2,081,139 $86,714 Percentage of Total Capital Cost 69% 62% 49% 7

60 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 60 of 311 The following chart shows the impact of the incentives for each scenario and the proportion of the total capital cost that each incentive represents. The chart also shows the required grant for each unit to reduce the equity contribution to 10%. SCENARIO 1 Lindsay Apartment % of Total Capital Costs SCENARIO 2 Minden Apartment % of Total Capital Costs % of Total Capital Costs IMPACT OF INCENTIVES Reduction in Equity Per Unit Reduction in Equity Per Unit Reduction in Equity Per Unit Land Donated $441, % $211, % $244, % Development Charges $464, % - - Parkland Dedication $26, % - - Municipal Planning and Building Permit Fees $37, % $21, % $22, % Alternative Development Standards (i.e. reduced parking) $143, % $105, % $74, % Streamlining / Fast Tracking Approval Process $16, % $2, % $4, % Property Tax Exemption (Operations) $504, % $149, % $144, % $1,634, % $490, % $491, % Grant Per Unit $56, $23,375 $20,474 Capital Grants (to reduce equity contribution to $1,844,356 $1,297,248 10%) $2,212,346 Additional Grant Per Unit $76, $87,826 $54,052 Total Grant Per Unit $132,658 $111,202 $74,526 SCENARIO 3 Village of Haliburton Apartment 8

61 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 61 of 311 The last chart shows the impact of the incentives on the monthly rents for each scenario. SCENARIO 1 SCENARIO 2 SCENARIO 3 Lindsay Minden Village of Haliburton Rent Per Unit % AMR Rent Per Unit % AMR Rent Per Unit % AMR Average Rents with 25% Equity $1, % $1, % $1, % Land Donated Development Charges Parkland Dedication Municipal Planning and Building Permit Fees $1, % $1, % $1, % Alternative Development Standards (i.e. reduced parking) Streamlining / Fast Tracking Approval Process Property Tax Exemption (Operations) 9

62 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 62 of 311 Appendix D: Description of Municipal Tools 10

63 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 63 of 311 Municipal Regulatory and Process Tools 11

64 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 64 of 311 Reducing Length of Approvals 1. Pre-Zoning Lands Municipalities have the ability to create a more supportive regulatory environment for affordable housing through their official plans and zoning by-laws. Land use regulations are unable to address certain fundamental issues associated with housing being unaffordable, namely income levels relative to housing prices. There are however, often significant spatial and land use characteristics associated with housing affordability that can be promoted through regulatory measures. Predesignating and pre-zoning lands to permit a greater range of housing types, higher densities, more compact or infill development on underutilized sites, reduced unit sizes etc. can promote more affordable units under acceptable conditions e.g. in large master planned areas or near higher order transit. The development industry have identified prezoning as a desirable feature because it provides greater certainty for development. Advantages Eliminates significant risk and reduces time and costs for developers May be more favourable from a financing perspective Community opposition is addressed comprehensively at the outset rather than on a caseby-case basis Reduces OMB appeals Can be combined with other tools e.g. social housing levy to recoup a portion of land lift Legislative Requirements Planning Act (s. 16, 22 and 34, 35.1) Disadvantages Requires considerable resources and study upfront May not be possible to tailor an appropriate zoning by-law to suit a larger mature context May limit a municipality s ability to require developer to pay all costs associated with development As-of-right zoning may result in unforeseen impacts Removes ability to seek Section 37 community amenity contributions 12

65 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 65 of 311 Case Studies District of Squamish, BC In 2005 the District of Squamish adopted a 10 point Affordable Housing Strategy to address affordability issues in its community. In order to ensure an appropriate land supply for affordable housing the strategy recommends that lands be pre-designated/pre-zoned to allow multi-family and manufactured homes. City of Kitchener, ON The City of Kitchener has created PARTS (Planning Around Rapid Transit Stations) which sets proactive land-use designations, including pre-zoning areas around the LRT corridor, and enhances infrastructure. The City has also exempted development charges for new development within the pre-zoned corridor as an incentive to support transit and meet the urban growth centre targets in the Growth Plan. City of Mississauga - Second Unit Zoning By-law In 2013, City Council approved a zoning by-law ( ) which permits a second dwelling unit in the following housing forms: a detached, semi-detached, or linked dwelling, a street townhouse or a townhouse on a private road in a common element condominium subject to certain zone standards. By pre-zoning to allow second units there are lower costs and increased incentives for the homeowner or investor to create them. To date more than 140 second units have been created. City of Mississauga - Infill of Existing Apartment Sites Mississauga Official Plan permits consideration of additional residential development through a rezoning on existing apartment sites designated high density within Neighbourhoods provided that : 1) new development is restricted to uses permitted in a residential medium density designation and 2) provided the proposal meets certain requirements (e.g. site plan, landscaping property standards, building code, Additional Information 13

66 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 66 of 311 Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: Ryerson University Building Institute (2016). Suburbs on Track: Building Transit-Friendly Neighbourhoods in the Toronto Region. Accessed from: September%207,% pdf 14

67 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 67 of Fast-Tracking Development Approval Process Reducing the length of time involved in approving a residential development has been a component of affordable housing strategies in many areas. The premise here is that lengthy development approval processes contribute to the high cost of developing housing. The main benefit associated with fast-tracking is the reduction of costs associated with holding undeveloped land. Fast-tracking affordable housing developments can be done by moving affordable housing projects to the highest priority in the application review process and/or assigning a staff resource to help navigate the review and approval process. Advantages The expediting or fast-tracking of affordable housing developments means construction can start sooner and financing costs will be lower For all residential developments, faster approvals mean that the costs of developing housing are decreased, and that if savings are passed on to consumers, this will result in housing that is more affordable A more efficient approval process makes for a more efficient use of developer and municipal staff time and resources Shorter approval times can reduce development risk Legislative Requirements Planning Act (s.70.2) Disadvantages The implementation of a more efficient and/or automated system requires more client and staff training, and sometimes involves high upfront implementation costs for the municipality Monitoring is required to ensure that a reduction in approval times is not the result of a decrease in the quality of planning and design decisions 15

68 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 68 of 311 Case Studies Saskatoon, Saskatchewan Saskatoon adopted a Priority Review Process to support the creation of new affordable housing. Non-profit affordable housing providers often struggle to meet their extensive list of funding deadlines to ensure that a housing development can be financially feasible and sustainable. Funding for a project can be revoked if building permits and other permits take too long. Without a great deal of experience in development and permit application, it is difficult for non-profit groups to act with haste during the development process, potentially slowing down the approval process. The City of Saskatoon assists affordable housing developers in reducing their time spent waiting for permits and approvals from the City by moving their projects to the highest priority in the application review process. City of Toronto Toronto s Gold Star program helps expedite eligible industrial, commercial office and institutional planning and building projects in the City. Each project that receives this service is assigned an Economic Development Officer as part of the City Planning or Toronto Building case-managed team. The team provides customized one-on-one assistance to help businesses navigate the review and approval process. Staff work with the applicant, other City divisions and agencies involved in the development review to identify approval requirements, resolve issues and ensure that planning and building approvals are expedited. In late 2015, as part of the Affordable Housing Open Door Program, staff recommended extending the Gold Star program for non-profit and private-sector developers of affordable rental and ownership housing. Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Policy and Regulation. Retrieved from: Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. 16

69 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 69 of 311 City of Toronto (2016). Gold Star service to guide and expedite development. Accessed from: nel=b03032d0b6d1e310vgnvcm d60f89rcrd 17

70 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 70 of Development Permit System A community-building tool that integrates zoning, site plan, and minor variance approvals into one application and approval process. This tool can help significantly improve the review and approval timelines, can provide more certainty and cost savings through early community participation, upfront development rules and, once the system is in place, eliminating third party appeals to the OMB on specific development permit applications that meet the requirements and community vision set out in the OP and development permit by-law; provides for a more flexible approval process whereby municipalities can incorporate a specified range of variation for development standards. The savings achieved by housing developers is in reduced wait times during the approval process, which could help eliminate long wait times before beginning construction and reduce risk of holding undeveloped land for prolonged periods of time. Affordable housing developers are especially affected by long wait times as financing and funding opportunities are often based on the speed at which applications can be received and approved. Advantages The expediting or fast-tracking of affordable housing developments means construction can start sooner and financing costs will be lower For all residential developments, faster approvals mean that the costs of developing housing are decreased, and that if savings are passed on to consumers, this will result in housing that is more affordable A more efficient approval process makes for a more efficient use of developer and municipal staff time and resources Shorter approval times can reduce development risk Disadvantages The implementation of a more efficient and/or automated system requires more client and staff training, and sometimes involves high upfront implementation costs for the municipality Monitoring is required to ensure that a reduction in approval times is not the result of a decrease in the quality of planning and design decisions May be complicated to implement, particularly for larger urban municipalities 18

71 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 71 of 311 Legislative Requirements Planning Act (s.70.2) Case Studies Province of Ontario Various municipalities in Ontario have adopted the Development Permit System. The Development Permit System (DPS) is a provincial policy aimed at generating benefits to Ontario communities by creating a more streamlined and flexible planning approval process, enhancing environmental protection, building strong communities and encouraging community involvement in the planning process. The DPS achieves this by encouraging municipalities to combine several of their development applications into one approval process and to further specify their requirements for approval. The ultimate impact from the municipality s perspective is to facilitate developments that support and reflect the vision established for a planning area. The DPS also reduces application fees and processing time for developers. This tool has been implemented in the Town of Carleton Place and Township of Lake of Bays. Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Policy and Regulation. Retrieved from: Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: 19

72 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 72 of Public Education and Community Outreach Programs Education and awareness programs indirectly speed up the approval process by creating community support and tolerance for affordable housing and also by dispelling myths and misunderstandings about such housing and its occupants. This can be accomplished in at least two ways: adopting a strategy to deal with NIMBY and creating public education packages. Advantages Raising awareness of the benefits of affordable housing for the community leads to community acceptance of a development and may avoid challenges to the development, including applications to the OMB Legislative Requirements Planning Act (s.70.2) Disadvantages Would require staff time and additional resources to develop education packages and sessions Case Studies Bruce County The Bruce County YIMBY (Yes In My Backyard) Team is a group of people from different sectors and communities who are working to raise awareness on the need for affordable and supportive housing. City of Mississauga The City s experience with public education and community acceptance initiatives during the development of the second unit policy facilitated a smoother process and helped make implementation more successful in terms of legalizing existing second units. 20

73 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 73 of 311 Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Policy and Regulation. Retrieved from: Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. 21

74 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 74 of 311 Modifying Development Standards 5. Alternative Development Standards This policy would involve either adopting alternative standards (the use of flexible planning and engineering standards) or modifying standards for particular uses (the modification of specific standards for affordable housing and housing geared to special needs). Development standards are the rules that municipalities use to guide the planning, design and construction of residential communities. Planning and engineering standards relate to lot sizes and frontages, street pavement and right-of-way widths, parking and the location of sewer, water and utility lines. Development standards ultimately affect the cost and environmental impact of new developments, as well as the quality of life enjoyed by a community s residents. Changes to planning and engineering standards can reduce the costs of residential development (e.g. reduced frontage). Alternative development standards are intended to replace traditional standards with more flexible and innovative regulations. For example, right-of-way and road pavement widths can be reduced without compromising safety, resulting in land cost savings; lots can be smaller or configured differently to increase densities; and utility trenches can be combined. Municipalities can reduce capital and maintenance costs for itself and developers, while facilitating pedestrianfriendly and transit-supportive areas, through agreements that reduce requirements or exempt owners or occupants of a building from providing and maintaining parking facilities, particularly where public transit is available. Advantages Increased housing affordability, achieved by reducing the costs of servicing lots, lowers housing prices for consumers when savings are passed on Disadvantages Risk aversion: conventional engineering standards reflect built-in safety factors and are only likely to be relaxed when there is clear evidence that doing so can provide public benefits without undue risk 22

75 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 75 of 311 More intense use of land ensures lower perdwelling land costs and reduced municipal infrastructure costs A reduced environmental footprint through more compact development, which can reduce greenhouse gas emissions Greater variety in housing types encourages more inclusive and affordable neighbourhoods This helps overcome supply constraints due to minimum size standards and lets the market supply reach lower-income households Legislative Requirements Planning Act (s.40) A lack of understanding and support: modifying development standards can involve or affect many different participants including elected officials, planners, engineers, construction managers, environmental professionals, etc.; not all groups will have the same level of understanding and offer the same support for the new programs and policies Conflicting financial perspectives: the bottom line is important to both developers and municipalities; however, these key stakeholders account for their investment costs and benefits differently, making it difficult to identify agreedupon financial impact costs Complex and costly municipal approval process: where new development standards are first proposed in a development application, the involved parties must negotiate the application of the standards as well as the sharing of costs and responsibilities A piecemeal application: the aggregation of several alternative standards in one development may yield a different result than the simple sum of its parts 23

76 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 76 of 311 Case Studies Dieppe, New Brunswick The City of Dieppe, New Brunswick, in partnership with the Province of New Brunswick and a private builder, implemented the sustainable community design (SCD) concept, which protects environmentally sensitive areas and provides affordable housing in the subdivision. While this concept was one of the City s responses to decreasing greenhouse gases, it also brought positive effects on the provision of affordable housing by helping to reduce the costs of developing new dwelling units, as less land was required for each individual lot, which in turn provided the right density to locate this subdivision as one of the transit stops for the area. Orillia, Ontario To help promote affordable housing development, the City of Orillia exempts non-profit affordable housing development or redevelopment from parkland dedication requirements. Toronto, Ontario The City of Toronto's parking requirements for "alternative housing" (a dwelling unit owned and operated by or on behalf of the City of Toronto or by a non-profit or private agency in cooperation with the City of Toronto) has been reduced to 0.1 spaces per unit (or 1 space per 10 units). Performance based planning has been used in the United States, Australia, New Zealand and Scandinavia. Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Policy and Regulation. Retrieved from: Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: SHS Consulting (2009). Region of Peel Official Plan Review Background Report: Tools and Practices to Address Housing Issues. 24

77 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 77 of 311 Creating Opportunities for Provision of Affordable Housing 6. Density Bonusing The policy authorizes municipalities to grant increases in height and density of development in exchange for the provision of facilities, services, or matters (which could be aimed at the provision of affordable housing). Density bonusing encourages developers of new commercial and residential projects to provide for affordable housing and various public amenities within new developments in exchange for increased developable floor space. Density bonusing is usually associated with downtown or similar developed areas, where additional revenue-generated space can be offered and where increased building size will not impose on surrounding environment and infrastructure. Advantages Research has shown that negotiated bonusing has been very successful in providing affordable housing Legislative Requirements Planning Act (s.37) Disadvantages The initiative is generally only associated with downtown and other intensively developed areas where additional revenue-generating space can be offered Must also consider if additional density represents good planning and if the additional density can be supported by existing infrastructure 25

78 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 78 of 311 Case Studies Toronto, Ontario The City of Toronto has used density increases, starting in 2000 when it implemented a framework which provides a facilities-first approach whereby units can be provided as affordable housing or the developer has the option of providing cash-in-lieu of affordable housing. More recently, the City of Toronto has developed its own set of guidelines for the implementation of density bonusing, as well as a protocol for negotiating the community benefits. The City of Toronto has also used section 37 of the Planning Act to achieve affordable housing. The City s official plan authorizes the use of section 37, subject to certain provisions, including a requirement that the community benefits obtained must bear a reasonable planning relationship to the increase in the height and/or density of a proposed development. Affordable housing is specifically identified in the City s official plan as a potential community benefit that may be achieved through section 37, and, subject to other relevant policies, as the first priority community benefit when height and/or density increases are sought in relation to large residential developments. New York, New York In 1987, the City of New York established an inclusionary housing program that provides a density increase of up to 20 percent for new market-rate housing projects in exchange for the provision of new or rehabilitated lower-income housing. The program was expanded in 2005 to certain areas being rezoned as part of the Marketplace Plan (also called Designated Areas Program). As part of the expansion of this program a density bonus of up to 33% above the base floor area ratio was offered and in exchange, developers had to set aside 20% of a building s residential floor area to house low-income families. The program was further expanded to include affordable ownership in As of 2013, about 2,760 affordable units have been created. Additional Information Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: 26

79 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 79 of 311 Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. Office of Policy Development and Research, U.S. Department of Housing and Urban Development (2013). Evidence Matters: Inclusionary Zoning and Mixed-Income Communities. Accessed from: 27

80 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 80 of Inclusionary Zoning Inclusionary zoning typically requires or encourages private developers to construct some proportion of new residential development for affordable housing. Fees-in-lieu, land and other contributions of an equivalent value are also sometimes accepted by local municipalities. The initial price or rent of the affordable units is set by terms of the program and first occupancy is limited to income-eligible households. Restrictions are also placed on subsequent occupants and on rent increases and resale prices but these vary by municipality. Policies can either be mandatory or incentive-based. When mandatory, developers are required to contribute affordable housing as a condition of development approval with density bonuses and other concessions that may be provided to offset the costs incurred by the developer. In incentive-based programs, builders are encouraged to contribute voluntarily to affordable housing in exchange for density bonuses and other offsetting incentives such as fast-tracking of approvals and reduced development standards. Research does show that incentive-based programs produce significantly less affordable housing than mandatory ones. The inclusionary zoning initiative depends on a buoyant housing market to create new affordable housing units. The Provincial government passed the Promoting Affordable Housing Act, 2016 (in December 2016) which gives municipalities the option to implement inclusionary zoning to increase the supply of affordable housing. Advantages Inclusionary housing policies have enabled the development of affordable housing units in markets where such housing would not normally have been developed (primarily in high-growth areas) Helps to overcome local opposition to affordable housing (NIMBY) Disadvantages Resistance from the for-profit development industry Local ratepayers may object to higher densities in return for affordable housing because of perceived impacts on neighborhoods Inclusionary policies require administrative support from senior and local governments, including identifying affordable housing prices 28

81 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 81 of 311 Helps to offset high housing costs to lower income consumers during periods of rapid growth in market housing Helps to promote diverse communities where households of a wide range of incomes can live Would help to secure land and/or units for affordable housing in large scale redevelopment areas e.g. Lakeview Legislative Requirements Provincial Policy Statement and Planning Act (s.34 and 37) Case Studies and rents, monitoring development, and enforcing policies Little evidence that this policy has helped significantly in overcoming affordability problems of low-income households Palo Alto, California Palo Alto is a wealthy and built-out community in the heart of Silicon Valley. For many years, this area has added jobs at a faster rate than homes. To redress the imbalance, the municipality implemented an inclusionary zoning program, the Below-Market-Rate Program and Housing Impact Fees, which required residential projects to provide 10 percent of the units as below-market rent. Since 1979, the program has created 177 affordable units and has received payments of $1 million in fees-in-lieu. State of New Jersey The Fair Housing Act of 1985 requires growing municipalities in New Jersey to provide for affordable housing. Most municipalities use an inclusionary housing policy to achieve this goal. Inclusionary housing policies require private market rate developers to include a percentage (usually 20%) of all units in new residential developments as affordable housing for low- and moderate-income households. Seventy percent of all new housing constructed for low- and moderate-income households in New Jersey is created by using these policies. The Fair Housing Act has added 53,500 affordable housing 29

82 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 82 of 311 units, with 23,100 of these either already built or under construction, 14,600 units with zoning in place, 6,300 regional contribution agreement units, and 9,500 units that have been rehabilitated. France The Solidarity and Urban Renewal Law (SRU) establishes that every municipality with more than 3,500 inhabitants has to have at least 20% of social housing stock. Each municipality can decide how to achieve this. In Paris, the urban plan requires that each new private development has to reserve 25% of the new construction area for social housing. Since 2002, those municipalities that did not meet the 20% minimum requirement were subject to a tax payment to be used to support social housing construction. United Kingdom Section 106 of the 1990 Town and Country Planning Act is a tool that can be used by the municipality through the Local Planning Authority to negotiate with private developers a minimum percentage of social housing and/or new equipment according to the community needs as part of the process of gaining planning permission. The issue with this legislation is that it is not binding and depends on the negotiation between the local authority and the private developer. City of Vancouver In 2011, Vancouver adopted the Cambie Corridor Plan which requires inclusion of affordable housing, including affordable rental housing, in target rental areas, on large sites and elsewhere. Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Policy and Regulation. Retrieved from: Ontario Ministry of Municipal Affairs Inclusionary Zoning: 30

83 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 83 of 311 Morales, L. and Garcia-Almirall, P. (2015). The Housing Policy Structure of Paris, London and Barcelona: A Comparative Research. Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. 31

84 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 84 of Large Sites Policy The large sites policy is an inclusionary housing program where a proportion of residential developments on large sites are required to be affordable housing. Implementing a large site policy may have significant benefits for developments on larger sites, including brownfield sites while the cost to the municipality would be low and mostly related to administrative resources. It would be most effective if combined with some type of incentive. Advantages Enables the development of affordable housing units in markets where such housing would not normally have been developed (primarily in highgrowth areas) Helps to promote diverse communities where households of a wide range of incomes can live Legislative Requirements Disadvantages Resistance from developers Local ratepayers may object to higher densities in return for affordable housing because of perceived impacts on neighborhoods Evidence for the effectiveness of this policy is limited At present there is no legislative authority to require a portion of development to include affordable units through zoning provisions (s 34 of the Planning Act). Section 37 of the Planning Act allows municipalities to pass a bylaw authorizing increases in height and density in exchange for the provision of community benefits which includes affordable housing. The Province is currently in the process of developing legislation to specifically permit inclusionary zoning. Case Studies City of Toronto Toronto s Official Plan includes a policy for sites larger than five hectares. It states that for these developments, a minimum of 30% of the new units will be in forms other than single detached and semi-detached, such as row housing, triplexes, and multi-residential buildings. The policy also states that if a height or density increase is sought, the community benefit that will be prioritized will be affordable housing and that at least 20% of the additional residential units 32

85 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 85 of 311 will be provided as affordable housing. These affordable units can be built either near the development or elsewhere in the City, provided through the conveyance of land, or through a cash-in-lieu payment for the construction of affordable housing. The policy has not been used nor have any implementing regulations or guidelines been prepared to augment the basic requirements found in the Official Plan. City of Vancouver In 2011, Vancouver adopted the Cambie Corridor Plan which requires inclusion of affordable housing, including affordable rental housing, in target rental areas, on large sites and elsewhere. City of Montreal Montreal has an inclusionary housing strategy for developments of 200 or more units. The strategy requires that at least 30% of the new units be provided as affordable housing with 15% provided as social housing and 15% as affordable rental or affordable ownership housing. This strategy is framed as a guideline rather than a requirement as its implementation is dependent on the boroughs and could vary in response to local conditions. Additional Information Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. SHS Consulting (2009). Region of Peel Official Plan Review Background Report: Tools and Practices to Address Housing Issues. Wellesley Institute (2010). Montreal: Inclusionary Housing Strategy. Accessed from: 33

86 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 86 of Remove Barriers and Incent Creation of New Second Units Second units are one of the most cost-effective ways to increase the supply of affordable rental housing and integrate affordable housing throughout the community while maintaining neighbourhood character. Some municipalities have opted to provide grants or loans to encourage the development of second units as affordable rental housing. In most cases, rents for units receiving a grant or loan are required to meet affordable levels for a certain time period. Advantages Second units can provide a solution to the demand for affordable rental housing such as youth, older adults and new immigrants and assists households facing financial challenges to stay in a community such as homebuyers with limited equity or on fixed incomes Second units provide affordable rental housing in a neighbourhood setting without major government assistance, as they do not generally put much of a demand on local governments except for inspections and education In many areas, very little rental housing is being built and secondary suites are a cost-effective way of addressing rental housing needs, while also achieving housing densification in both urban and rural areas Second units can make better use of existing infrastructure where demographic shifts in neighbourhoods may have resulted in capacity Homeowners can reduce their monthly carrying costs by an average of 22.5% with a second unit Disadvantages Secondary suites are often provided illegally, even in areas where they have been legalized, because it is expensive to bring units up to current standards (e.g. fire and building code compliance) There can be strong opposition to legalizing secondary suites from local residents Secondary suites may add increased pressure on crowded streets where parking is limited Many homeowners are reluctant to go through the complex procedures associated with creating a secondary suite, including getting proper approvals There is a concern with regard to illegal second units that do not meet health and safety standards There is limited information on existing illegal units The impact of second units on the character of a neighbourhood is a common community concern 34

87 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 87 of 311 Legislative Requirements Planning Act (s.16, 17 and 34) Case Studies Edmonton, Alberta The City of Edmonton encourages the creation of secondary suites by relaxing bylaw restrictions and providing grants to homeowners who add rental suites to their homes. The City s main reason for introducing a secondary suites program was the lack of affordable rental housing in The City introduced its Cornerstones plan, which includes funding for the Secondary Suite program, in This Secondary Suites program was designed to increase safe, affordable housing options for lower income households and resulted in the creation or upgrading of 553 secondary suites. Renewed funding of $3 million in 2013 is helping to upgrade and create an additional 450 secondary suites by the end of As of 2014, secondary suites grants operating agreements changes from a ten-year term to a five-year term. City of Calgary The City of Calgary introduced a Secondary Suites grant program which provided a maximum one time grant up to $25,000 to registered owners for up to 70% of eligible costs (development, permit fees and construction costs). A total funding of $6M achieved 240 new second units which must be available for rent for 5 years. Family members are considered legitimate tenants. The owner is required to report annually on rents. Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Policy and Regulation. Retrieved from: 35

88 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 88 of Permit Garden Suites and Laneway Housing Garden suites (also known as "granny flats") are an affordable housing type because they do not require the purchase of land and they are relatively inexpensive to install if they are constructed from pre-fabricated materials. They are detached self-contained residential structures on existing residential properties that contain sanitary and kitchen facilities and bedroom/sleeping areas. These are designed to be portable and are accessory to the existing residential structure. Laneway (or carriage) housing refers to a small, detached form of infill housing built on a single family lot and typically located in a rear yard and oriented towards the lane. Laneway houses might be permitted in residential areas and can be built in addition to a secondary suite in the main house. The dwelling would be for rental or family occupancy only. Additional revenue for homeowner (to cover housing costs) and an increase in the housing supply without the cost of new land for affordable housing. The Strong Communities through Affordable Housing Act, 2011 amended the Planning Act to allow municipalities to pass temporary use by-laws authorizing garden suites as a temporary use for up to 20 years. Municipalities can also extend the temporary authorization for garden suites by further three-year increments. Advantages A relatively inexpensive housing option for households in need of affordable housing The unit is connected to the services of the main dwelling and does not require the purchase of land Garden suites can act as a mortgage helper to the homeowners if rental income is received Common in rural communities where the property fabric can support additional dwelling. In these Disadvantages The approval process can be lengthy, especially if a site-specific bylaw is required Neighbours may raise concerns about the increase in density It can be difficult to install the garden suite in denser residential areas The policy may only help relatively well-off seniors whose children have houses or who own 36

89 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 89 of 311 areas larger lot sizes are more common facilitating the establishment of garden suites The policy is suitable for cities with large proportions of single-family houses on large lots Legislative Requirements Planning Act (s.39) Case Studies a property themselves and can share the lot with their children This solution may not help the people in most need of help Moncton, New Brunswick The goal of permitting the development of garden suites in Moncton is to allow homeowners to use extra space on their lot for income that can be put toward their mortgage payments. Also, the suites can provide affordable rental housing to their relatives or to low-income renter households. They can be located in the rear yard or on top of a garage. Creating a garden suite in the City of Moncton involves applying for a change of use as well as a building permit and paying the associated fees. There are no additional fees for licensing or registration. The suites help Moncton achieve its affordable housing goals. Town of Bradford West Gwillimbury The Town of Bradford West Gwillimbury promotes garden suites and secondary suites as part of their strategy to assist in the provision of new affordable rental housing that meets the needs of an aging population and to achieve residential intensification goals. Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Policy and Regulation. Retrieved from: 37

90 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 90 of 311 Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: 38

91 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 91 of Prohibit Downzoning Downzoning is the reduction of density allowed for a certain property under zoning bylaws, such as from high density to medium density. Downzoning may have the effect of reducing the affordable housing stock as sites that are currently zoned to allow multi-residential developments, which are generally more affordable, would only allow low density residential developments after the downzoning process. Advantages Ensures the efficient use of land Avoids the necessity of rezoning in the future Keeps property values high due to the high potential for development Legislative Requirements Planning Act (s 16, ) Disadvantages May be seen as limiting the rights of property owners May be challenging to implement in established municipalities Case Studies Ottawa, Ontario The City of Ottawa s Official Plan has a policy that specifically prohibits downzoning of residential land to curb the loss of affordable housing. The goal of this policy is to ensure that redevelopment of land does not result in low density infill housing and the loss of apartment potential for multi-housing types of development. Additional Information SHS Consulting (2009). Region of Peel Official Plan Review Background Report: Tools and Practices to Address Housing Issues. 39

92 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 92 of 311 Retaining Existing Rental Housing Stock 12. Demolition and Conversion Control The preservation of the existing affordable housing stock is an important component of a local housing strategy. Affordable rental units are sometimes lost through demolition, the conversion of existing units from rental to ownership / condominium and property renovations. Municipalities may enact by-laws to prohibit and regulate the demolition of residential rental properties containing six or more dwelling units and the conversion of such properties to a purpose other than residential rental. Some municipalities have developed demolition and conversion control policies through their land use processes to help ensure the preservation or replacement of affordable housing in communities where residential rental housing is decreasing. In Ontario, many municipalities have official plan policies that prohibit the conversion of rental buildings unless the vacancy rate reaches a certain level. Some municipalities have policies related to replacing affordable housing units that have been demolished or converted to another tenure (i.e. ownership or condominium) or use. This helps ensure that the affordable housing supply in a community is not diminished. Advantages It is usually less expensive to convert existing residential properties instead of building new buildings This initiative can be combined with the preservation of historic buildings Can help preserve affordable housing for residents of a building that would otherwise be Disadvantages The process of renovation can be disruptive to tenants, who may have to move temporarily Sometimes the upgrading of rental housing results in rent increases even if grants are provided, so rent supplements may be needed When neighbourhoods are upgraded, they may become attractive places to live for higher- 40

93 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 93 of 311 demolished or converted to condominiums or luxury rental units Can help stabilize inner-city neighbourhoods and increase self-sufficiency of tenants Legislative Requirements Planning Act, s.33 income earners, and this can push up land values and housing costs Case Studies Guelph, Ontario The City of Guelph has also enacted a bylaw which designates the entire city as an area subject to demolition controls, in order to retain existing residential stock and former residential buildings. City of Ottawa The City of Ottawa has Official Plan policies related to the conversion of six or more rental units to condominium or freehold ownership. A conversion will only be allowed if the vacancy rate is at or above 3% and the existing rents are at or above the average market rent for the area. City of Burlington The City of Burlington has a policy that prohibits the demolition or conversion to freehold or condominium ownership of rental properties with six or more units unless the vacancy rate has been at or above 3% for the preceding two-year period. The policy also states that were demolition occurs, replacement housing units should be provided. Regina, Saskatchewan Regina has a policy on the conversion of rental housing units to condominium units. Its purpose is to ensure the orderly conversion of residential rental units to condominium ownership, to provide measures to mitigate hardship for tenants of rental properties that are the subject of conversion applications, and to ensure that conversions do not significantly impact the supply of rental accommodation in the city. 41

94 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 94 of 311 The policy states that there should be a vacancy rate of 2.0% or higher as determined by CMHC s rental market reports for the conversion to be approved. Properties with two to five units, designated heritage properties, properties in the Victoria Park Conservation District, and vacant properties (at least 50% vacant for the past year) are exempted from the vacancy rate requirement. All conversions, including heritage and vacant properties, are subject to the Tenant Transition and Assistance Measures which are designed to address the hardship associated with conversions. Vancouver, British Columbia The City of Vancouver has a replacement housing program in the Downtown Core to help ensure that the number of units affordable to low and moderate income households is not reduced. This strategy may be replicated in an urban area where development is decreasing the amount of single room occupancies (SROs), affordable market or special needs housing. It has been stated that for the replacement program to be effective, all elements should be enforced: a one-toone replacement, a $1,000 fee for each low income unit demolished and a percentage of development cost levies for the purpose of replacement housing. Additional Information Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: CMHC (2016). Retaining Affordable Housing. Accessed from: 42

95 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 95 of 311 Enabling Legislation for Municipal Incentives 43

96 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 96 of Municipal Capital Facilities Agreements Municipal capital facilities agreements can be used by municipalities to create relationships with other parties such as public bodies, municipal services corporations, the private sector and not-for-profit organizations to deliver municipal facilities. The types of municipal capital facilities listed in the regulation include, among others, municipal housing project. As an example of this tool, a municipality may consider an agreement with, and providing financial assistance to, a notfor-profit organization for affordable housing facilities. Assistance for municipal capital facilities from a municipality can include: Giving or lending money Giving, leasing or lending property Guaranteeing borrowing Property tax exemptions or reductions Municipalities may also consider development charge exemptions for land used for municipal capital facilities. Prior to entering into a municipal capital facilities agreement to provide affordable housing, the municipality must pass a municipal housing facility by-law. A municipal housing facility by-law must include a definition of affordable housing, policies regarding public eligibility for the housing units to be provided as part of the municipal capital facilities, and a summary of the provisions that an agreement respecting municipal housing project facilities is required to contain. Advantages Non-profits and/or private developers put up a portion of the capital and operating costs Services, such as affordable housing, are delivered even if the municipality has limited resources Disadvantages Significant initial investment and risk for the municipality Limited control over who the target client group is and how service is delivered 44

97 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 97 of 311 Increases the supply of affordable housing for at least the term of the agreement Project proponent takes on the responsibility of developing and operating the housing project Legislative Requirements Municipal Act 2001, s.110 Case Studies City of Kawartha Lakes The City of Kawartha Lakes, as the Service Manager, has a bylaw to province municipal housing facilities (By-Law ). It allows the City to enter into agreements with housing providers. Region of Peel The Region of Peel has a bylaw, Municipal Housing Facility Bylaw, governing the provision of municipal housing project facilities in the Region and allowing the Region to enter into agreements with housing providers. Additional Information Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: 45

98 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 98 of Community Improvement Plans A Community Improvement Plan (CIP) is a tool that allows a municipality to direct funds and implement policy initiatives toward a specifically defined project area. Section 28 of the Planning Act gives municipalities that have enabling policies in their official plans, the ability to prepare Community Improvement Plans. The Community Improvement Plans are intended to encourage rehabilitation initiatives and/or stimulate development. Once implemented, the plan allows municipalities to provide tax assistance, grants or loans to assist in the rehabilitation of lands and/or buildings within the defined Community Improvement Project Area. Municipal councils must adopt Official Plan policies and a bylaw to designate a community improvement project area. The Official plan policies must specify municipal programs and incentives and their eligible works, improvements, buildings or facilities. The Official Plan must also identify affordable housing as a community benefit. Subsection 28(1.1) of the Planning Act provides that community improvement includes the provision of affordable housing. Municipalities can consider using CIPs to provide for grants or loans in relation to the provision of affordable housing within CIP project areas. In some instances, loan agreements between municipalities and land owners require that specified properties be maintained as affordable housing. Advantages Can enable municipalities to provide grants and loans to stimulate private sector investment in targeted areas of the community Can promote revitalization and place-making to attract tourism, business investment and economic development opportunities May promote brownfield cleanup and redevelopment Disadvantages Would require investment in grants or loans within the CIP project areas 46

99 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 99 of 311 May make more effective use of existing community infrastructure Allows for registration of grant and loan agreements on title Legislative Requirements Planning Act (s.28), Municipal Act (s.106) Case Studies Waterloo, Ontario The Region of Waterloo Reurbanization Community Improvement Plan (RRCIP) was established to help reduce development costs in an area of the Central Transit Corridor (CTC) and to promote a number of redevelopment goals, for example, providing for an appropriate range of housing choices, including affordable housing. While there were a number of under-utilized sites within the CTC with potential for reurbanization, redevelopment of these sites had proved difficult by their arrangement, the presence of existing buildings, or being too small to accommodate higher densities. Peterborough, Ontario The City of Peterborough Affordable Housing Community Improvement Plan (CIP) offers financial incentives to build affordable rental housing within the designated Affordable Housing Community Improvement Project Area. The project must remain affordable for a period of at least 20 years and rents must meet the City s guidelines of affordable which is at least at or below average market rents. The Affordable Housing CIP has a number of financial programs including the Tax Increment Grant Program, Development Charges Program, Municipal Incentive Program, and Municipal Housing Facilities Program. An eligible project can apply for all these programs as well as any other programs outside of the Affordable Housing CIP, such as the Investment in Affordable Housing (IAH) Program and the City s Heritage Property Tax Relief Program. 47

100 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 100 of 311 Additional Information Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: Ministry of Municipal Affairs and Housing (2015). Land Use Planning: Community Improvement Plans. Accessed from: City of Peterborough (2012). Affordable Housing Community Improvement Plan: Financial Incentive Program Application Package. Accessed from: 48

101 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 101 of 311 Land-Based Incentives 49

102 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 102 of 311 Securing and Holding Land 15. Housing First Policies for Surplus Public Land Land prices have been increasing so providing surplus land owned by governments or school boards may be a more efficient way of providing assistance to non-profit organizations and other developers of affordable housing. Some municipalities have adopted housing first policies calling for surplus lands to be used for housing purposes first. These municipalities have usually made such sites available on a lease basis for $1 in return for the provision of various forms of affordable housing. Some jurisdictions, particularly municipalities, have made land available at reduced costs (even free) to stimulate development of affordable housing. For example, municipalities often have land that has been taken back on tax arrears that can be provided at reduced costs. Developers often find this an incentive to invest, depending on the location of the property. This can be an incentive for increasing both rental and ownership supply. Advantages Reduced land costs for developers of affordable housing More efficient use of government-owned surplus land Low investment for government with the potential of high returns in terms of affordable housing Legislative Requirements Municipal Act, 2001 (s.107) Disadvantages The municipality (or other level of government) may be passing up a chance to sell the land at a much higher rate Land may not be in an ideal location for affordable housing (e.g. not close to transit or services) 50

103 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 103 of 311 Case Studies Pembrooke, Ontario Surplus school lands are another form of surplus land that can be used for affordable housing. McKenzie Heights is an old school that was redeveloped as an 18-unit home for low income seniors. There are one and two bedroom units, most of which have exits directly to the parkland outside. Many of the units have gardens that the residents worked on themselves. There is also a central corridor that functions as a common area where residents can walk and interact with their neighbours during the winter. The support service provider uses the former principal s office. Due to the location of the school, the residents have easy access to a hospital, grocery store, and transit. Regina, Saskatchewan The City of Regina has a history of contributing land to affordable housing. On a number of occasions the City has donated lots to Habitat for Humanity. The City has also sold land at discounted prices for the development of affordable ownership housing. When the City puts out Requests for Proposals (RFPs) for the purchase of public land and development of residential projects, affordability is a significant factor in the evaluation, as is sustainability and appropriate density. Additional Information SHS Consulting (2009). Region of Peel Official Plan Review Background Report: Tools and Practices to Address Housing Issues. 51

104 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 104 of 311 Providing Land at Reduced Cost There are a range of tools that a municipality can utilize to provide land for affordable housing. These include land leases, donating land, or providing land at below market value. These tools are described below. 16. Providing Land a. Land Leases/ Ground Leases The length of the lease can be as long as 99 years, which is considered to be comparable in value to freehold ownership. The length of the lease is sometimes tied to the expected life of the building, about 60 years for residential construction, which brings the lease value to about 75 per cent of outright ownership. Leases with shorter periods generally cost less to the lessee than long-term leases. For many organizations, land leases are generally preferable to donating the land or selling it at a reduced price, because they can provide effectively the same assistance without relinquishing ownership and control of a public asset. For this reason, landholders sometimes choose to lease out the land at nominal rate (for example, $1). Also, through terms in the leasehold agreement, they are able to ensure that the affordability of the housing is maintained for the period of the lease. b. Donated Municipally-Owned Land In this situation, a municipality donates the land to an organization, usually a non-profit group, for the purposes of building an affordable housing project on it. 52

105 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 105 of 311 c. Providing Land at Below Market Value Governments, non-profit groups, or private sector organizations might lease out or sell land at below market rate as a way of making housing more affordable. They have the option of enhancing affordability even more by offering the land on favourable terms or by deferring payments until they can be covered by the rental income. Advantages Providing land is an effective way of making housing more affordable, by reducing development costs, and thereby reducing the amount of financing that must be raised or borrowed at the outset of a project When leasing municipal lands, even for a nominal fee, the municipality retains the lease tenure and therefore the ability to protect the affordable housing This strategy works especially well for private developers (as an incentive) Disadvantages Providing land is sometimes controversial; it can be viewed as diminishing the prosperity of the city or region in question Appropriate safeguards must be put in place to prevent abuse, so that affordable housing built on provided land remains affordable In a lease arrangement, affordable housing developers do not benefit from an appreciating asset (land); instead, they are putting equity into a depreciating asset (the building) Some lenders may be unwilling to lend on developments with only a leasehold interest, because they have less security in the event of a loan default The market resale value at the end of the lease period may be $0 if there is no guarantee that the leaser will renew the lease, requiring the lessee to vacate the dwellings, demolish the structures and clean up the site 53

106 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 106 of 311 Legislative Requirements Municipal Act, 2001 (s.110) Case Studies Calgary, Alberta Sun Court is a 27-unit housing development designed for low-income families aiming to become first-time homeowners, built in Calgary, Alberta. Sun Court is built on land leased to Habitat for Humanity at below-market rates. The land was obtained through a land swap between the Calgary Homeless Foundation and the City of Calgary. Habitat for Humanity holds a lease on the Sun Court land, and the Calgary Homeless Foundation retains ownership of the land. Minden Hills, Ontario The Kawartha Lakes Haliburton Housing Corporation developed twelve units under the Investment in Affordable Housing Program Extension. The Township donated land, waived planning and building fees, and reduced property taxes while the County made a cash donation. Dysart, et al, Ontario The Township of Dysart, et. al. provided land to the Kawartha Lakes Haliburton Housing Corporation for the cost of remediation of the site. This, in combination with additional contributions from the County of Haliburton, City of Kawartha Lakes, and the Township in terms of waiving planning and building fees, resulted in twelve affordable family townhouses. Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Financing and Tenure. Retrieved from: 54

107 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 107 of Land Banking Acquisition of land by a municipality prior to expanding urbanization (before land values increase); the municipality could reserve that land for a use that it deemed best in meeting their objectives. However, land prices have been increasing over the years and as such, this tool would require a significant investment from a municipality which may outweigh the benefits gained from implementing the tool. A land bank is an organization that acts as a legal and financial entity that acquires unproductive, vacant, and developable land and holds on to it in anticipation of future development. The land bank can be a municipality or another entity established strictly for this purpose. These organizations are generally created by legislation, municipal policies, or municipal bylaws. Land banks acquire property by: Purchasing it on the open market or through a right of refusal on annexed or government surplus lands, or; Seizing it from landowners who frequently neglect to pay their property taxes or have abandoned their homes. Advantages Reduced land costs for developers of affordable housing Land banks encourage redevelopment of vacant and abandoned properties that lead to benefits such as: A reduction in city property maintenance costs Increased property tax revenues Increased local property values Promote further residential and commercial development Reduces the cost of land for affordable housing development The city has more control over the future development of land Disadvantages Land bank or municipality may lack sufficient acquisition funds for new land Requires ongoing and effective coordination between the land bank, the city, and affordable housing agencies Properties may not have enough value to justify development 55

108 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 108 of 311 Legislative Requirements Planning Act (s.25) allows municipalities to acquire and hold land if the official plan includes provisions relating to the acquisition of land and how this land is to be developed. Case Studies City of Saskatoon The City of Saskatoon is one Canadian example of a municipality that is very active in land banking. The City of Saskatoon Land Branch plans, services and sells residential, commercial and industrial lots owned by the City. They use the profits from the sale of surplus City owned land (difference between the original cost of the purchase and services and the market sale price) to support broad public policy objectives such as the physical development of neighbourhoods, community services, as well as to make money for public programs. Some 10% of Saskatoon s land sales go into the Affordable Housing Reserve to support housing programs, which can be a substantial contribution. Approximately $7.2 million has gone into the reserve since 1987, including a one-time initial contribution of about $5.2 million and about $6.4 million has been spent on housing activities since then - a total of 1,328 housing units, including social (public) housing, private sector market affordable housing, and new homeowner co-operatives. Additional Information SHS Consulting (2009). Region of Peel Official Plan Review Background Report: Tools and Practices to Address Housing Issues. 56

109 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 109 of 311 Integrating Affordable Housing with Community Facilities 18. Mixed-Use Community Facilities / Hubs There is a growing trend for municipalities to combine multiple uses, especially municipal services and housing, in single structures on city-owned land. These mixed-use community facilities or community hubs provide a central access point for a range of needed health and social services. It can be a school, neighbourhood centre, library, seniors centre, a place of worship, or affordable housing development. The major benefits of this strategy are that it reduces or eliminates the land cost for the affordable housing producer and it ensures affordability over the long term as the land will continue to remain in public ownership. Implementation of this tool may be combined with other tools and in partnership with private and/or non-profit housing and support service providers. Advantages Better use of underutilized city land Can be combined with air rights lease or other strategy where municipality may see a small income stream A more efficient and sustainable approach to providing services Improved access to services Legislative Requirements Land use designation in Official Plan and Zoning Bylaws must permit mixed use. Disadvantages Difficult to garner community acceptance 57

110 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 110 of 311 Case Studies Vancouver, British Columbia Streetohome is a transitional home for low-income single mothers. Joint venture initiative of the City of Vancouver, Vancouver Fire and Rescue Services and YWCA Metro Vancouver. Proposal involves replacing a 63-year-old fire hall with a six-storey building that would have a fire hall on the first two levels, 31 housing units on the top four levels, a rooftop patio and 14 parking spaces. The new fire hall would replace an aging facility and provide a seismically sound building. In addition, co-locating social housing in municipal buildings is an innovative way to address the need for more affordable housing. The project will house up to 76 moms and kids with rent set at 30 per cent of income. Multi-purpose buildings help maximize land use and keep costs down. Streetohome - Cause We Care House is located in Vancouver s Downtown Eastside. This innovative new development will include YWCA programs and services, a public library and 21 units (a mix of 2-, 3- and 4-bedroom units) of supportive housing for single mothers and their children who are at risk of homelessness. Richmond, British Columbia Storeys, is a 129-unit affordable rental housing project. Storeys will include office space for the six non-profit agencies partnering on the project and some community meeting space. Construction is expected to begin summer 2015 and to be completed by spring Winnipeg, Manitoba The Edge Artist Village is a development in Winnipeg s downtown Exchange District. It is a combination of affordable residential rental units and commercial space for an art gallery, studios, workshop and classrooms. There is also space available for rent by the local art community. Town of Richmond Hill The Richmond Hill Housing and Community Hub is an initiative led by York Region to build a multipurpose development on Yonge Street. It will incorporate a 202 unit mixed-income housing complex and a range of services for youth. These 58

111 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 111 of 311 services will include emergency and transitional housing as well as a youth drop-in centre to be managed by Pathways for Children, Youth and Families in York Region. A commercial/ social enterprise space is also proposed. The development is located within a transit corridor and close to local amenities. Overall, this development will help address the need for affordable housing in the community as well as provide services for youth in southern York Region. Additional Information Journal of Commerce Construction of mixed-use municipal facilities on the rise. Retrieved from: W/ SHS Consulting (2009). Region of Peel Official Plan Review Background Report: Tools and Practices to Address Housing Issues. York Region, Community and Health Services Department (n.d.). Richmond Hill Housing and Community Hub Information Sheet. Accessed from: f794603b1ca4/rh+hub+info+sheet.pdf?mod=ajperes and d50f a48a2787acf0/richmond+hill+housing+and+community+hub+initiative+faq.pdf?mod=ajperes Government of Ontario (2016). Community Hubs in Ontario: A Strategic Framework and Action Plan. Accessed from: 59

112 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 112 of 311 Financial Incentives 60

113 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 113 of 311 Incentives to Reduce Capital Costs 19. Municipal Planning and Building Fees An effective way to help produce low cost affordable housing is to create incentives to offset the costs to the developer of producing affordable housing. One way for the municipality to contribute is to waive or reduce municipal fees and charges that increase the cost of development. This is an easy and simple procedure a municipality can implement to financially support affordable housing projects. This may take the form of reductions or waivers. Municipalities may reduce or waive planning application processing fees and building permit fees where they are satisfied that it would be unreasonable to require payment in accordance with the established tariff of fees. A reduction or waiving of the fees for applications required for an affordable housing development would help to reduce associated costs with the development. 20. Development Charges Municipalities can impose development charges on residential developments to offset the increased capital and infrastructure costs associated with the increased requirements for services arising from the new development. In Ontario, a municipality is required to pass a Development Charges Bylaw to impose development charges. This bylaw can apply to the entire municipality or only part of it; phase in development charges to stimulate development; and, exempt or reduce development charges for certain types of developments specified in the bylaw, i.e. affordable housing. 21. Parkland Dedication / Cash-in-Lieu Municipalities can tailor their parkland dedication and cash-in-lieu requirements to facilitate the development of affordable housing. For example, municipalities may provide for a reduction or exemption in the parkland requirements in specific geographic areas and can use this authority to help reduce the cost of affordable housing development. 61

114 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 114 of 311 Advantages Lowers costs for affordable housing developers Acts as an incentive to private developers who might develop affordable housing Redesigning development fees so they reflect the size of the unit will take away the incentive for builders to develop larger, more expensive units Adjusting fee schedules to reflect true costs as nearly as possible makes urban development more efficient Disadvantages Municipal governments often require these fees and charges to balance budgets Sometimes there are legal issues involved with waiving development charges for affordable housing, depending on the overriding provincial statutes governing municipal responsibilities Estimating the true costs of new development is very difficult and attempts to develop marginal cost fee schedules often appear arbitrary Legislative Requirements Municipal Act, 2001, Development Charges Act, 1997, Planning Act (s.40, 42, 51.1, 69) Case Studies City of Kawartha Lakes, Ontario The Kawartha Lakes Haliburton Housing Corporation built 29 new townhouse units and an additional 16-units as part of a regeneration project. These new units are a result of contributions from the City, including waiving of development charges, building permit fees, site plan application fees, security requirements for site plan, parkland levy, and service connection fees. The City also reduced property taxes for forty years. City of Cambridge; Kitchener-Waterloo, City of Hamilton The Cities of Cambridge, Kitchener, Waterloo and Hamilton have adopted by-laws which waive development charges in downtown areas for all development including residential. 62

115 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 115 of 311 City of Ottawa The City of Ottawa s Action Ottawa initiative for affordable housing also waives development charges, planning fees, and parkland levies for affordable units. City of Toronto The City of Toronto s Open Door Program was approved in 2016 with the goal of encouraging the development of affordable housing. The City maintains a list of organizations (Open Door Registry) who are interested in the program and who will be notified of any updates and calls for applications or proposals. The program provides financial contributions, including capital funding, fees and property tax relief, fast-tracking approvals, and activating surplus public land. Austin, Texas One example of a municipality reducing development charges is the City of Austin (Texas), which will provide an exemption of about $1,570 in development levies per housing unit when builders apply for a building permit for affordable housing. The initiative is designed to attract, into the inner city, reasonably priced housing that is affordable to families with incomes below 80% of the median income for Austin, i.e., under $39,900 for a family of four. The purpose of the program is to have homes built within the City's boundaries, especially on pockets of vacant land within the City's urban core. Additional Information Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. Starr, E. and Pacini, C. for the Ontario Professional Planners Institute (2001). The Municipal Role in Meeting Ontario s Affordable Housing Needs: An Environmental Scan of Municipal Initiatives and Practices. 63

116 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 116 of Capital Loans and Grants Various forms of support and incentives are needed to help address the high cost of developing new forms of housing so that they become affordable to low and moderate income families and individuals. Many municipalities provide capital funding in the form of grants, forgivable loans, or repayable loans to supplement these existing incentives and any funds received by senior levels of government. One example of this tool is a capital revolving loan fund which is a source of money from which loans are made for small development projects. A loan is made to one affordable housing project at a time, and as repayments are made, funds are made available for new loans for other projects. Therefore, it is a self-replenishing pool of money, utilizing interest and principal payments on old loans to issue new ones. These loans are often used to fill financial gaps in a development project and generally have a below-market interest rate (which could be the same as the municipality s borrowing rate). While a revolving loan fund cannot finance projects on its own, the ultimate goal is to ensure the borrower is financially independent and eligible for loans from commercial banks. In the case of affordable housing development, revolving loan funds are most likely to be used for certain cost components, along with other sources of funding and financing. For example, they might be used for predevelopment assistance or medium-term equity loans, in conjunction with conventional bank loans and government subsidies. Another example is where the municipality, in partnership with a non-profit or private developer, provides grants or loans for down payment for first-time homebuyers with lower incomes. Down payment loans usually are made with no interest or at a low interest rate. The equity loan assistance is recovered after an agreed period of time set out in the second mortgage. Typically, the loan is for a fixed period of 5, 10, or 15 years, after which time it is expected that the mortgage can be refinanced with an appreciation in the property value or an increase in household income. 64

117 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 117 of 311 Advantages Allowing governments to set aside funding without making an open-ended funding commitment The loans carry little or no interest Can be used in conjunction with conventional loans and various forms of government and community assistance Can be used to target specific aspects of development not covered by other sources Legislative Requirements Municipal Act, 2001 (s.107 and 110) Disadvantages Loan recipients must not be high credit risks (loan repayment is essential) The fund might need to be replenished when interest rates are at zero or very low The fund might not be large enough to replace other sources of funding or to fund entire projects on its own Case Studies Regina, Saskatchewan The City of Regina has a Social Development Reserve which is used for the funding of capital projects or capital grants to further social development within the City of Regina. It is funded through contributions by the municipality as well as the City s portion of revenues received under the Land Development Agreement with the Saskatchewan Housing Corporation (SHC). A capital contribution of $10,000 per unit of affordable housing, which is defined as housing for individuals and families who are at or below the Provincial Maximum Income Levels (MILs) or housing established by non-profit housing providers and Aboriginal organizations, may be provided from the Social Development Reserve. Province of Ontario For example, the Canada-Ontario Affordable Housing Program which provides one-time up-front Federal and Provincial capital grants of $150,000 per unit to private or non-profit developers if they charge a rent at or below 80 percent of Canada Mortgage and Housing Corporation (CMHC) Average Market Rent (AMR). 65

118 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 118 of 311 Region of Ottawa-Carleton (former) The former Region of Ottawa-Carleton established a Capital Grants Fund from its social housing administration surplus (about $1 million in 1998) and the Provincial Homelessness Initiative Fund. The purpose of the Capital Grants Fund is to increase the supply of affordable housing for persons who are homeless or at risk of homelessness. Toronto, Ontario Toronto's Capital Revolving Fund was established in 1999 with a capital allocation of $10.9 million coming mostly from the City's successful density-bonusing program in the 1980s. The assistance may take the form of capital grants, loans or forgivable loans. Affordable ownership and affordable rental projects are both eligible. As a general rule, the Fund will support no more than 15 per cent to 25 per cent of the total capital costs of a project. The Capital Revolving Fund had an uncommitted balance of approximately $3.5 million in Winnipeg, Manitoba This revolving loan fund was established by the Winnipeg Real Estate Board, and was funded through dedicated revenues from the interest on real estate broker accounts, and public funding from a home equity program. The Fund reduces borrowers costs by using cash wherever possible instead of financing its purchases. As of mid-1999, $574,000 was used for three homes. City of Toronto Options for Homes This non-profit housing developer provides second mortgage loans to cover the difference between a unit s market value and the cost of producing the unit. The loan, which covers the down payment required for the purchaser to qualify for a mortgage is repayable when the unit is resold. The second mortgage increases with the appreciation of the unit and generates a long term source of income for the developer that can be used on subsequent developments. Region of Peel The Home in Peel Affordable Ownership Program is designed to provide low- and moderate-income residents who are currently renting a unit in the Region the opportunity to qualify for down payment loan assistance to buy a home in Peel 66

119 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 119 of 311 Region. The program will assist eligible applicants who have a total gross household income of $87,800 or less to purchase a resale home in the Region that does not exceed a purchase price of $330,000. City of Kawartha Lakes Habitat for Humanity Peterborough and Kawartha Region built five homes in Kawartha Lakes as a result of a partnership with the City. In addition to waiving planning and building fees, the City provided down payment assistance of $50,000 for each partner family through the Investment in Affordable Housing Program Extension. Additional Information Starr, E. and Pacini, C. for the Ontario Professional Planners Institute (2001). The Municipal Role in Meeting Ontario s Affordable Housing Needs: An Environmental Scan of Municipal Initiatives and Practices. 67

120 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 120 of 311 Incentives to Reduce Ongoing Costs 23. Property Tax Equalization for New Rental Construction/ Property Tax Exemption Municipalities impose tax rates on classes of real property. Generally, the multi-residential class includes rental apartment properties with seven or more units and the residential class includes condos and single residential dwellings. The municipal tax rate for the multi-residential class is often higher than the rate for the residential class. In conjunction with their local policies on affordable housing and incentives for it, municipalities have the option to reduce the property tax rate on multi-residential properties to near or equal the tax rate for the residential property class. Some municipalities provide property tax exemptions to promote various local development initiatives. By exempting property from taxation, it reduces the ongoing costs of an agency s operations. For example, a municipality may promote the development and rehabilitation of affordable housing units by providing a long-term tax exemption to a property owner. Advantages Lessens the burden on operating costs for affordable multi-residential rental housing Legislative Requirements Municipal Act, 2001 (s.308) Disadvantages Decreases an important source of revenue for municipalities Case Studies Regina, Saskatchewan The City of Regina has been offering tax exemptions for residential developments. The exemptions are provided for up to five years, and only apply to the residential building assessments, thus excluding any portions used for commercial or other purposes. The exemptions start the January of the year following the commencement of construction. 68

121 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 121 of 311 City of Toronto The City of Toronto established a special property tax class for new multi-residential rental housing. This new rate allows new rental housing to be taxed at the same rate as condominium homes for up to eight years (the maximum allowed by provincial law). Many municipalities have established new multi-residential tax classes with lower municipal tax rates on new multiresidential buildings, including: the Cities of, Ottawa, Kingston, Guelph, Hamilton, Orillia, Greater Sudbury, Timmins, the Town of Parry Sound, and the Region of Waterloo. Seattle, Washington Seattle s Property Tax Exemption for Multifamily Housing Program is designed to stimulate the construction or rehabilitation of affordable multi-family housing units. The value of the multi-family housing unit improvements is exempted under the program for ten years and is transferable to new property owners. Housing developers have three years to complete their projects to be able to receive tax abatements. Halifax Regional Municipality The Tax Exemption for Non-Profit Organizations Program in Halifax provides property tax reductions and exemptions to non-profit agencies in general. This program is geared towards providing tax exemptions and reductions to agencies that provide a service or program that replaces a municipal program. Special provisions for property tax exemptions are made for non-profit agencies that provide shelter and affordable housing. City of Toronto In 2011, Council adopted Declaration as Municipal Housing Capital Facilities and Exemption from Municipal and School Property Taxes which resulted in the exemption from property taxes of about 289 Toronto Community Housing Corporation (TCHC) properties. This resulted in net savings to TCHC of about $6.9 million beginning in The savings was to be used to fund state of good repair expenditures. 69

122 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 122 of 311 Additional Information Ministry of Municipal Affairs and Housing (2011). Municipal Tools for Affordable Housing. Accessed from: Starr, E. and Pacini, C. for the Ontario Professional Planners Institute (2001). The Municipal Role in Meeting Ontario s Affordable Housing Needs: An Environmental Scan of Municipal Initiatives and Practices. Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. City of St. Albert Planning and Development (2005). Municipal Affordable Housing Financial Incentives. Accessed from: City of Toronto (2013) Operating Budget Briefing Note. Accessed from: 70

123 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 123 of Tax Increment Equivalent Grants A Tax Increment Equivalent Grant (TIEG) provides grants or rebates to property owners to offset a portion of the property tax increase the owners will face as a result of a redevelopment. The TIEG is payable in instalments, typically over a tenyear period, with year one rebating 100% of the tax increase, and the percentage declining over time. This tool can be used as part of a CIP to encourage the development of affordable housing and may be less complex to implement than a TIF. Advantages Encourages redevelopment of an area as it decreases the future tax burden Offers a strategy to self-finance a redevelopment project without having to raise or impose new taxes Once the TIEG expires, the municipality will receive the full benefit of the property taxes on a much higher property tax base that would otherwise be present Can be an additional revenue stream to meet a community s housing needs Disadvantages Decreases an important source of revenue for municipalities Legislative Requirements It is permitted through Section 28 of the Planning Act, but must be accompanied by an adopted community improvement plan for the area in question. 71

124 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 124 of 311 Case Studies City of Peterborough In 2011, the City approved the Central Area Community Improvement Plan and the Affordable Housing Community Improvement Plan to provide financial assistance to downtown redevelopment and revitalization projects and to assist in the creation of affordable housing. Three programs were implemented under the Affordable Housing CIP. The Municipal Incentive Program waives municipal fees such as planning application fees, parkland fees, and cash-in-lieu of parking for affordable housing projects. The Development Charges Program waives the payment of development charges for any new affordable housing units. The Tax Increment Grant Program is an annual grant to property owners to reimburse a portion of the municipal property tax increase resulting from increased assessment. The program would be implemented over nine years. For the first five years, the grant would be equivalent to 100% of the municipal tax increase with the property owner gradually paying the full amount of taxes from years 6 to 9. City of Sault Ste. Marie The Rental Housing Community Improvement Plan was implemented to increase Sault Ste. Marie s inventory of affordable rental housing, including barrier-free accommodation and assisted living units. The Rental Housing Tax Increment Equivalent Grant Program provides a grant to property owners who undertake the development or redevelopment of properties that result in a reassessment. The determined amount of the grant would be based on the incremental increase in the municipal taxes on a declining rate basis for a maximum of three years. When an approved project is complete, a grant will be paid annually by the City to the eligible applicant following the full payment of property taxes. In year one, the grant may equal up to 75% of the incremented taxes for the subject property. This decreases to 50% in year two and 25% in year three. The grants also support the inclusion of assisted living facilities and encourage developments that exceed the minimum requirements for barrier free design. Projects that include these elements will be eligible for one additional year of incentive of up to 75% tax grant. Additional Information Mullin, K. (2011). Urban Renewal and Community Revitalization: Tools that can Help. Municipal World, January Accessed from: 72

125 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 125 of 311 City of Peterborough (2016). Community Improvement Plans. Accessed from: City of Sault Ste. Marie (2014). Rental Housing Community Improvement Plan. Accessed from: Planning/Planning/Strategic%20Long%20Range%20Planning/RentalHousingCIPApplication.pdf. 73

126 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 126 of Tax Increment Financing In Ontario, Tax Increment Financing (TIF) is generally provided through a grant and is essentially the difference between future tax payable and current tax payable that would result from re-development. This incentive is often seen in redevelopment areas or brownfield strategies. It is also used to increase the supply of affordable housing and/or improve the quality of affordable housing in an area. In these cases, affordable housing is the capital investment that is intended to fuel community revitalization. In other cases, TIFs are set up principally to fund other investments such as roads or sewers, that are intended to stimulate economic revitalization or growth in a community. Affordable housing is funded as a secondary activity using revenues generated from the primary capital improvements or bond proceeds raised in anticipation of those revenues. TIFs can also be used to preserve affordable housing opportunities in neighbourhoods undergoing rapid increases in housing prices. Tax Increment Financing Act, 2006 authorizes a municipality to apply to receive such funding from the province by preparing a feasibility study and submitting it to the minister. Once the project is designated and one or more tax increment finance districts are established, the municipality and the province can enter into an agreement that would allow the municipality to direct a portion of the anticipated increased property taxes resulting from the initiative to fund the project. This tool would be well-suited for specific neighbourhoods in need of redevelopment or large tracts of land to be developed. TIFs can also be used as a mechanism to support affordable housing near transit investments and in this way, the municipality may use this tool in combination with other tools to build affordable housing. Advantages Encourages redevelopment of an area as it decreases the future tax burden Helps reduce the costs and risks of developing brownfield sites Disadvantages Decreases an important source of revenue for municipalities May be complicated to implement 74

127 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 127 of 311 Advantages Offers a strategy to self-finance a redevelopment project without having to raise or impose new taxes Once the TIF expires, the municipality will receive the full benefit of the property taxes on a much higher property tax base that would otherwise be present Can be an additional revenue stream to meet a community s housing needs Disadvantages Legislative Requirements It is permitted through Section 28 of the Planning Act, but must be accompanied by an adopted community improvement plan for the area in question. Once approved by the Province, the municipality may offer TIF, grants, loans or other such incentives within the area covered by the plan. Case Studies City of Toronto The City of Toronto, under the City of Toronto Act, has been granted the authority to implement TIF within prescribed areas. City of Cambridge The City of Cambridge has used tax increment financing to stimulate improvements and development within its downtown core. Massachusetts, United States In Massachusetts, the Department of Community Development and Housing s Urban Center Housing Tax Increment Financing Program authorizes local governments to use TIF financing for affordable housing in commercial centers that 75

128 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 128 of 311 have a low population during non-business hours. Municipalities must demonstrate the need for multifamily housing within the area they target under this program and designate at least 25% of new housing units to be affordable. Utah, United States The State of Utah mandates that municipalities that have adopted TIF after May 2000 and generate $100,000 of annual tax increment must set aside a minimum of 20% of the funds collected for affordable housing construction, retention, or development within TIF boundaries. An additional 20% of TIF revenues can be used to replace homes lost to urban renewal and to housing preservation efforts outside of the TIF project area. City of Sacramento, United States The City of Sacramento and Sacramento Redevelopment Agency purchased 116 formerly private four-plex buildings in south Sacramento and redeveloped them into rental apartments for low-income families and seniors. Funds set aside for housing from a TIF district contributed a significant portion of the financing for this project. Additional Information Starr, E. and Pacini, C. for the Ontario Professional Planners Institute (2001). The Municipal Role in Meeting Ontario s Affordable Housing Needs: An Environmental Scan of Municipal Initiatives and Practices. SHS Consulting (2009). Region of Peel Official Plan Review Background Report: Tools and Practices to Address Housing Issues. Center for Housing Policy (2016). Tax Increment Financing: Overview. Accessed from: Mullin, K. (2011). Urban Renewal and Community Revitalization: Tools that can Help. Municipal World, January Accessed from: 76

129 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 129 of 311 Mechanisms to Create a Capital Fund to Provide Incentives 26. Housing Trust Funds HTFs are organizations that have secured a permanent source of on-going revenue committed to the provision of affordable housing. This dedicated revenue is usually established through legislation or ordinance and it nearly all comes directly or indirectly from local government sources, such as fees or taxes on some activity (e.g. linkage fees, surcharge on property taxes), or the interest on some public account (e.g. real estate escrow accounts). In this way, the funding is less vulnerable to shifting political priorities and it provides a better basis for creating long-term policies and programs. In addition to the dedicated on-going revenue, most HTFs in the US received some form of start-up funds, such as a government grant, endowment and/or contributions from other sources. An HTF can be replicated in any municipality where a source of capital is available to dedicate to housing initiatives and the benefits are high. Advantages HTFs rely on dedicated and ongoing funding support so they are able to establish long term priorities and policies and develop sustained relationships with the community-based providers of affordable housing and related services HTFs do not rely on accessing program funds or other types of financial support from local community or government stakeholders as they have a dedicated source of ongoing funding HTFs have shown a marked ability to foster new housing solutions particularly ones that respond to local opportunities and needs Disadvantages HTFs in the U.S. use their resources most effectively by piggy-backing on federal and other funding and financing; the absence of comparable assistance in Canada limits what HTFs are able to accomplish Establishing an HTF with a designated government revenue source requires strong commitment from governments If the dedicated source of funding generates more revenues than are used for housing, then the designation is essentially an implicit form of increased taxation Dedicated sources of funding for HTF management must be politically sustainable if government priorities change 77

130 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 130 of 311 Advantages Legislative Requirements Further research is required. Disadvantages The scale of initiatives is limited by the magnitude of the upfront funding as well as ongoing financial support by the local community and government stakeholders If the sources of funds comes from an existing levy or tax, then governments must make up shortfalls in other ways. When the funding comes from fees, levies and taxes on housing in general, the affordability of market-priced housing may be slightly reduced Case Studies Municipality of Whistler, British Columbia The Resort Municipality of Whistler has a high need for affordable housing options to house permanent and seasonal employees working in the tourism industry, which is by far the most important employment sector in the municipality. To do so, Whistler has developed a unique trust fund approach to providing financing for the construction of affordable housing for the community's tourism employees. The Employee Housing Service Charge Fund, implemented in 1990 through a municipal bylaw, is financed through levies placed on developments that increase the number of employees in the community. It finances a housing program that provides affordable alternatives to market housing for full-time, permanent and seasonal employees, their families, and retirees. Both rental and ownership units in a mix of sizes and locations are available through this program, access to which is restricted to Whistler residents. 78

131 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 131 of 311 Additional Information Canada Mortgage and Housing Corporation Affordable Housing Ideas: Policy and Regulation. Retrieved from: Starr, E. and Pacini, C. for the Ontario Professional Planners Institute (2001). The Municipal Role in Meeting Ontario s Affordable Housing Needs: An Environmental Scan of Municipal Initiatives and Practices. Metro Vancouver Regional Housing (2012). What Works: Affordable Housing Initiatives in Metro Vancouver Municipalities. 79

132 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 132 of Levy on Property Tax for Affordable Housing Some municipalities impose a levy or surcharge on property taxes specifically to develop affordable/social housing. Some municipalities have successfully introduced infrastructure and storm water surcharge levies on the municipal property tax bill. Consideration should be given to introducing a similar surcharge on all tax classes or certain non-residential tax classes which benefit from the presence of affordable housing in the municipality. However, community acceptance activities would be required to get buy-in from residents. Advantages Provides an ongoing source of funds for affordable housing Legislative Requirements Further research is required. Disadvantages Would require extensive public education campaigns and acceptance by tax payers Case Studies Seattle, Washington In order to address a shortfall in affordable housing, the City of Seattle placed a policy question to voters on a referendum, asking residents if they were prepared to direct one percent of their annual property taxes towards a fund used by the City to develop social housing. Voters first approved the policy in 1981, and it has subsequently been re-approved in 1986, 1995, 2002, and The initiative has provided millions of dollars in funding, helping to create over 12,500 affordable apartments for seniors, low- and moderate-wage workers, and formerly homeless individuals and families. It has also provided homeownership assistance to more than 800 first-time low-income home buyers and emergency rental assistance to more than 6,500 households. The 2009 Seattle Housing Levy expires at the end of 2016 and the current mayor has proposed renewing and expanding the levy to provide $290 million over seven years for affordable housing. 80

133 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 133 of 311 City of Toronto, Ontario The City of Toronto has implemented a City Building Fund (CBF) levy as part of its 2017 property taxes. This replaced the transit expansion levy. It is a dedicated property tax levy for priority transit and housing capital projects equal to a 0.5% residential property tax increase in 2017, with additional 0.5% increases each year from 2018 to This new levy is expected to add about $13 to the average property tax bill. By 2021, it is expected to raise up to $70 million a year. Additional Information Starr, E. and Pacini, C. for the Ontario Professional Planners Institute (2001). The Municipal Role in Meeting Ontario s Affordable Housing Needs: An Environmental Scan of Municipal Initiatives and Practices. City of Seattle (2016). Seattle Housing Levy. Accessed from: Toronto Star, John Tory proposes property tax levy to pay for transit, housing Wed Dec City of Toronto (2017). New for 2017 Final Tax Bill. Accessed from: annel=63b0ff0e43db1410vgnvcm d60f89rcrd. 81

134 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 134 of Sale of Air Rights/ Transfer of Development Credits A transfer of development credits (TDC) or rights (TDR) program relocates development potential from properties in designated sending areas to sites in designated receiving areas. A TDR transaction involves: (a) selling the development rights from a sending site, thereby preserving the sending site from future redevelopment; and (b) purchase of those development rights by the owner of a site in the receiving area to be allowed to build at a higher density or height than ordinarily permitted by the base zoning. TDC programs provide a method of preserving rural landscape or urban areas by permitting the transfer of development potential from one area and conferring it on another. The owner of the restricted parcel receives development potential credit which may be sold and used by a purchaser to increase development potential on another parcel which is more suitable for development. TDCs are designed to enable compensation for a landowner for the loss of development potential. The development of a TDC program has five primary steps: determine the need/ desirability for a TDC program; initiate public consultation; identify TDC sending and receiving areas; create a development credit system; and identify a mechanism for extinguishing development potential on conservation parcels. The sale of air rights is a form of TDC in that the rights vested in the ownership of all the property at and above a certain horizontal plane as well as caisson and column lots essential to contain the structural supports of the air rights improvement is sold. This means in effect a horizontal division of real property with the parts under separate ownership and involving an allocation of responsibilities and rights. Implementation of a TDC is complicated and may be more applicable to municipalities with large agricultural or environmentally-sensitive lands or heritage buildings. Selling air rights would also be complicated as it would require creation of specific policies and bylaws to guide the development of air rights as well as education initiatives to educate developers and residents on the use and benefits of applying the tool. It would also be most relevant for highly built-up 82

135 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 135 of 311 areas and as such may not bring as much benefit in terms of increasing the supply of affordable housing in rural, remote or suburban communities. Advantages Provides compensation for a landowner for the loss of development potential Assists municipalities in implementing preservation polices while serving development interests Owners of land being conserved and developers both receive financial gain without the municipality having to make a financial investment Ability to tailor a program specifically to the needs and opportunities within a community Air rights over publicly owned facilities such as streets or parking lots may be sold for increased revenue For a developer, air space offers the opportunity to secure a large site in one transaction and eliminates the need to assemble several parcels of land, demolish existing structures and relocate existing tenants Offers the change to obtain a prime site, such as near services or transit Air space is often less expensive than similarly located vacant land which will offset additional construction costs Disadvantages Success would depend on the presence of a market for TDC credits. If there is no market, landowners in sending areas will have no incentive to restrict the uses of their property to acquire TDC credits Obtaining community support for a TDC program, which is critical for the success of the program, may not be easy More than one municipal jurisdiction may be involved in establishing a TDC program and the municipality must consult and reach appropriate If a municipality s bylaws and plans offer a wide variety of zones, there may not be sufficient incentive for developers to participate in a TDC program. Municipal policies and regulations would have to be specific as to the use of air rights otherwise this may open up air space to types of developments that were not anticipated or planned for in the land use plan Would add to the demand on existing public facilities and utilities Would cut off light and air for surrounding structures 83

136 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 136 of 311 Will eliminate eyesores, such as open parking lots and railroad yards There may be challenges if the use underneath the air space has to be expanded Compatibility between the existing use and the proposed use for the air space Legislative Requirements There is currently no overriding legislation that expressly authorizes TDC programs but there is also no specific statement limiting a municipality s power with respect to a TDC program. Case Studies New York, United States New York, NY became the first community in the United States to adopt TDR provisions when it approved its Landmarks Preservation Law in According to John Bredin, writing in the November 1998 issue of the PAS Memo, the City adopted a new TDR program in 1998 designed to prevent the demolition or conversion of live-performance theaters in the Broadway theater district. Vancouver, British Columbia Vancouver has Canada s only active and comprehensive TDC program called the Heritage Density Transfer System. It was initiated in 1983 and amended to its current form in It is used predominantly to protect historical buildings in designated districts but can be used for open space or park creation or to affect urban design. A main goal of the program is to make the restoration of historical buildings as financially attractive as redevelopment of the land. City of Toronto, Ontario Toronto started applying TDC-type mechanisms to protect heritage buildings in 1976 through the City s Central Area Plan. The objective was to provide revenue to restore heritage buildings. Initially the program targeted historical buildings used for the performing arts and small sites no larger than hectares. Any new development was eligible as a receiving site if they were interested in increased density or height and are willing to work with the owner of the capital facilities (e.g. historical buildings) that provided a community benefit listed in the Official Plan. The relationship with the capital facilities 84

137 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 137 of 311 (sending area) would be described in the development application and would be approved or not on an individual application basis. To achieve the original goals of the program, the city now uses the Toronto Heritage Grant Program. Additional Information Higgins, N Transfer Development Rights. Retrieved from: rights.pdf Kwasniak, A. (2004). The Potential for Municipal Transfer of Development Credits Programs in Canada. Journal of Environmental Law and Practice. Greenaway, G. and Good, K. (2008). Canadian Experience with Transfer of Development Credits. 85

138 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 138 of Land Value Capture Cities around the world have become increasingly interested in the tools and techniques of land value capture as a means to pay for infrastructure. Generally understood as a way of allowing the public to benefit from rising land values that result from government investments in infrastructure, or from administrative or regulatory changes in land uses, land value capture can take many different forms. Land Value Capture (LVC) is a way to capture the increase in the value of land and development generated by the improved accessibility of transportation. Improved access has value which is reflected in land and property values just like property which has waterfront views. Existing LVC approaches tend to either be a development-based approach, a general taxation or levy or a combination of both depending on the local circumstances and the development patterns and potential. Development-based methods fall into two sub-categories, where the transit provider is directly involved in delivery of the development and those where the transit provider works in partnership with the development industry but is not involved in the development delivery. While development-based methods provides more direct control and potentially greater reward, it requires development experience and expertise as the risks can be significant. The taxation-based method tries to capture the increase in value due to improved accessibility through various forms of taxes or levies on the completed developments. They can also be applied to existing developments although this would be more difficult. This can take the form of Special Assessment Districts, Development Charges, Tax Increment Financing, Land Value Taxes, Impact Fees and other forms of taxes or levies. In terms of housing, the increased property and land values that result from a municipality s investment in transit may be partly reinvested in increasing the supply of affordable housing. 86

139 10:00 a.m. - Hope Lee, Administrator/Manager, Housing, City of Kawartha... Page 139 of 311 Advantages It helps build a more competitive region with a higher quality of life Helps build sustainable and healthier communities Helps reduce the cost of living Helps reduce congestion and pollution Disadvantages Acceptance of the principle of LVC and the benefits may be challenging Challenges related to collaboration between public and private sector stakeholders Changes to policy and legal framework may be required Changes to appraisal methods may be required Challenges related to easily releasing and capturing the added value Legislative Requirements Planning Act, Development Charges Act, Metrolinx Corporate Real Estate Policy (although this may have to be updated to match the objective of maximizing LVC potential). Case Studies London, U.K. The new Jubilee Line in London has been shown to have generated around 13 billion in total increased land and property value around the ten stations between Stratford and Waterloo against a capital cost of 3.5 billion. Additional Information Munk School of Global Affairs Land Value Capture: Principle and Practice in Canada and Around the World. Retrieved from: Metrolinx Land Value Capture Discussion Paper. Retrieved from: 87

140 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Mike Iles, Fire Chief The Heart of the Highlands To: From: Mayor Fearrey and Members of Council Mike Iles, Fire Chief Date: February 12, 2018 Re: January 2018 Report Recommendation: That Council review and submit comments to MCSCS with respect to the two new proposed regulations under the Fire Protection and Prevention Act, 1997: Mandatory Firefighter Certification and Training, and; Mandatory Community Risk Assessments. Emergency Response: Medical Assist 9 Accident 3 Snowmobile accident 1 Grass fire 0 Structure fire 3 Chimney fire 0 Vehicle fire 0 Fire complaints 0 Hydro Line 3 Other 0 CO alarm 4 Smoke alarm 3 TOTAL 26 The fire department responded to 26 calls in January. Notes: Fire department performed three inspections. One firefighter was away for a week of training. Calls for Jan 2017: 23 Calls for YTD 2017: 23 Calls for YTD 2018: 26 Fire Department Report - January Page 140 of 311

141 Fire Department Report - January Page 141 of 311 The Municipality of Dysart et al Fire Calls For 2018 Month (2018) Name Jan Feb Mar Apr May June July Aug Sept. Oct Nov Dec 2018 YTD 2017 YTD month 2017 Medical Assist Accident (not snowmobile) Snowmobile accident Grass fire Structure fire Chimney fire Vehicle fire Fire complaints Hydro line Other CO alarm Smoke Alarm Total

142 Cheryl Coulson Subject: Attachments: FW:AMO Policy Update - Draft Fire Regulations for Municipal Comments Draft MCSCS Regulations Analysis final.pdf From: AMO Communications Imailto:communicate@amo.on.ca] Sent: Tuesday, January 30, 20L8 6:01 PM To: Cheryl Coulson <ccoulson@dvsarteta l,ca> Subject: AMO Policy Update - Draft Fire Regulations for Municipal Comments January 30,2018 Draft Fire Regulations for Municipal Comments On January 25,2018, the Ministry of Community Safefy and Correctional Services (MCSCS) released two proposed regulations under the Fire Protection and Prevention Act, I 997 related to new requirements for:. Mandatory training and certification for firefighters; and. Community risk assessments. MCSCS is seeking public feedback on both regulations by March I l, View a summary of the regulations here. A third regulation on Public Reporting of Fire Responses is still under development. 'We understand that it is to be released shortly and will likely be due on March 1 1, In January 2017, MCSCS established an advisory Fire Safety Technical Table (the Table) as part of a mandate commitment to provide recommendations to modernize ftre service delivery and to address public safety and firefighter safety gaps identified by the Coroner's Inquests over the last several years. The Table consists of MCSCS and Ontario Fire Marshal (OFM) executive and staff, the Ontario Professional Fire Fighters Association, the Toronto Fire Fighters Association, the Ontario Fire Chiefs Association (OAFC), Fire Chiefs from full-time, composite and volunteer services, Toronto Fire Services, and for the municipal government perspective- an AMO staff member and a lower tier CAO representative. Having been informed by the Table, MCSCS has developed these draft regulations. After receiving responses from this consultation, the ministry will develop recommendations for the MCSCS Minister's final approval of the regulations- expected later this spring. I AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 142 of 311

143 The attached briefing note has been prepared to assist AMO members in the development of their municipal responses to the draft MCSCS fire regulations. Please work with your Fire Chief and fire services to develop a comprehensive response for your municipality. There are fiscal, risk management, timing and technical aspects that require local consideration and comment. We encouruge aii municipal councils with fire services to comment on these draft regulations so that the province receives a full set of consultation responses that reflect the diversify of Ontario's municipalities. AMO will also be commenting on these draft regulations in early March. Contact: Monika Turner, Director of Policy, mturner@amo.on.ca, ext PIEASE NorE: AMO Breaking News will be broadcast to the member municipality's council, administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DlsctAlMER; Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. opt-our: If you wish to opt-out of these communications from AMO please click here. AHO*** Mtnrb trffiþ$ 0ntario 2 AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 143 of 311

144 Caution: This consultation draft is intended to facilitate dialogue concerning its contents. Shoutd the decision be made to proceed with the proposal, the comments received during consultation witt be considered during the finat preparation of the regulation. The content, structure, form and wording of the consultation draft are subject to change as a result of the consuttation process and as a result of review, editing and correction by the office of Legislative counsel. CONSULTATION DRAFT ONTARIO REGULATION to be made under the FIRE PROTECTION AND PREVENTION ACT, t997 FIREFIGHTER CERTIFICATION l. 2. J. L 5. Table I Definition Mandatory cefti{ìcation Intern firefighter Transition Commencement Mandatory certification Contents Definition 1. In this Regulation, "NFPA" means the National Fire Protection Association. Mandatory certification 2. (I) Every municipality, and every fîre department in a territory without municipal orgaîization, must ensure that its fîrefighters only perform a flire protection service set out in Table 1 it (a) the firefighter performing the fire protection service is certified to the conesponding certification standard set out in that Table; or AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 144 of 311

145 2 (b) the firef,rghter performing the fire protection service is an intern firefighter, within the meaning-of seótion 3, opérating under the supervision of a firefighter who is certifred to the cértification standard set out in that Table corresponding to the fire protection service performed by the intern firefighter' \üho provides certifications (2) Tho certification must be provided by the Fire Marshal. Intern fïrefighter 3. An intern firehghter is a fireflrghter who, (a) is enrolled in an internship program approved by the Fire Marshal; and (b) has been a firefighter for no more than 24 months' Transition 4. (1) A certif,rcation standard set out in items I to 5 of Table 1 does not apply with respect to a firefighter who, (a) became a firefighter before January 1,2019; and (b) performed the flrre protection service that the certification standard corresponds to before January 1,2019 Same (Z) Acertification standard set out in items 6 or 7 of Table 1 does not apply with respect to a firefighter that both of the following criteria apply to: I The firefighter became a firefighter before January l, Before July I,2018,the firefighter's fire chief was given permission by the Fire Marshal to issue the firefighter a successful Letter of Compliance with NFPA Standards respecting the rãlevant standard under Fire Marshal's Communiqué ,..Transition to NipA Professional Qualifications Standards: Grandfathering AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 145 of 311

146 3 Policy", which is dated January 2014 and available on a website of the Government of Ontario. Commencement 5. (l) Subject to subsection (2), this Regulation comes into force on January L,2019. (2) Subsection 4 (2\ and items 6 to 11 of Table 1 come into force on January 1,2020. TABLE 1 MANDATORY CERTIFICATION Item Column I Fire orotection service Column 2 Certification standard I Fire suppression activities, if the level of service provides for NFPA 1 00 l, "standard for Fire Fighter Professional exterior attack onlv Oualifications" Edition. Level I 2 Fire suppression activities, ifthe level ofservice provides for NFPA 1001, "standard for Fire Fighter Professional exterior and interior attack Oualifications" Edition, Level II 3 Pump operations NFPA 1002, "standard for Fire Apparatus Driver/Operator Professional Oualifications", 2017 Edition, Chapter 5 4 Supervise other firefighters NFPA 1021, "standard for Fire Officer Professional Oualifications" Edition, Level I 5 Develop, implement or deliver a public education program and supporting materials NFPA 1 035, "standard on Fire and Life Safety Educator, Public Information Officer, Youth Firesetter Intervention Specialist and Youth Firesetter Program Manager Professional Oualifications" Edition, Chapter 4, Level I 6. Fire prevention inspections or plans examination activitres NFPA 103 l, "standard for Professional Qualifications for Fire Insoector and Plan Examiner", 2014 Edition, Level I 7 Training courses for fire protection services NFPA 1041, "Standard for Fire Service Instructor Professional 2012 Level I 8. Dispatch fire depafiment resources (personnel and equipment) NFPA I 061, "Professional Qualifications for Public Safefy Telecommunications Personnel" 2014 Level I 9. Fire investigation activities NFPA 1033, "standard for Professional Qualifrcations for Fire Investisator" Edition 10. Technical rescue activities NFPA 1 006, "standard for Technical Rescue Personnel Professional Qualifications", 2017 Edition, in accordance with the level ofservice provided ll Hazardous materials response at the Technician Level NFPA 1072, "standard for Hazardous MaterialsÀVeapons of Mass Destruction Emergency Response Personnel Professional Oualifications" Edition AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 146 of 311

147 AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 147 of 311

148 Caution: This consultation draft is intended to facilitate dialogue concerning its contents. Should the decision be made to proceed with the proposal, the comments received during consultation will be considered during the final preparation of the regulation. The content, structure, form and wording of the consultation draft are subjectto change as a result of the consultation process and as a result of review, editing and correction by the Office of Legislative Counsel. CONSULTAT ON DRAFT ONTARIO REGULATION to be made under the FIRE PROTECTION AND PREVENTION ^CT,1997 COMMUNITY RISK ASSESSMENTS L 2. J. 4, 5. Schedule 1 Contents Mandatory use What it is When to complete (at least every five years) Wlren to review (at least every year) Commencement Mandatory prohles Mandatory use 1. Every municipality, and every fire department in a territory without municipal organization, must, (a) complete and review a community risk assessment as provided by this Regulation; and (b) use its community risk assessment to inform decisions about the provision of fire protection services. AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 148 of 311

149 2 What it is 2. (l) A community risk assessment is a process of identifying, analyzing, evaluating and prioritùing risks to pubiic safety to inform decisions about the provision of fire protection services. Mandatory profiles /r\ a nnrnrnrnitv risk assessment must include consideration of the mandatory profiles \LI I L listed in Schedule 1. Form (3) A community risk assessment must be in the form, if any, that the Fire Marshal provides or approves. When to complete (at least every five years) 3. (1) The municipality or fire department must complete a community risk assessment no later than five years after the day its pievious community risk assessment was completed. New municipality or fire department (2) If a municipality, or a fire department in a territory without municipal organization, comes into existenòe, túe municipality or fire department must complete a community risk assessment no later than two years after the day it comes into existence. Transition (3) A municipality that exists on January I,20lg, or a fire department in a territory without -.rilólput organi)ationthat exists on January l,20lg, must complete a community risk assessment no later than January 1,2024' Revocation (4) Subsection (3) and this subsection are revoked on January 1,2025' \ilhen to review (at least every year) 4. (1) The municipality or flrre department must complete a review of its community risk assessment no later than 12 months after, (a) the day its community risk assessment was completed; and AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 149 of 311

150 3 (b) the day its previous review was completed. Other reviews (2) The municipality or fire department must also review its community risk assessment whenever necossary. Revisions (3) The municipality or fîre department must revise its community risk assessment if it is necessary to reflect, (a) any significant changes in the mandatory profiles; (b) any other significant matters arising from the review. New assessment instead of review (4) The municipality or fire department does not have to review its community risk assessment if it expects to complete a new community risk assessment on or before the day it would complete the review. Commencement 5. This Regulation comes into force on the later of January 1,2019 and the day it is filed. SCHEDULE 1 MANDATORY PROFILES 1. Geographic prof,rle: The physical features of the community, including the nature and placement of features such as highways, waterways, railways, canyons, bridges, landforms and wildland-urban interfaces. 2. Building stock profile: The number of buildings in the community, their age, their major occupancy classifications within the meaning of Ontario Regulation332lI2 (Building Code) under the Building Code Act, 1992 andtheir state of compliance with the fire code. 3. Critical infrastructure profile: The capabilities and limitations of critical infrastructure, including electricity distribution, water distribution, telecommunications, hospitals and airports AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 150 of 311

151 4 4. Demographic profile: The composition of the community's population, respecting matters relevant to the comrnunity, such as population size and dispersion, age, gender, cultural background, level of eduðation, socioeconomic make-up, and transient population' 5. Hazard,prof,rle: The hazards in the community, including natural hazards, hazards caused by humans, and technological hazards. 6. public safety response profile: The types of incidents responded to by other entities in the community, and those entities' response capabilities' 7. Community services profile: The types of services provided by other entities in the community, and those entities' service capabilities' g. Economic profile: The economic sectors affecting the community that are critical to its financial sustainability. 9. past loss and event history profile: The community's past emergency response experience, including the following analysis : I The number and types of emergency responses, injuries, deaths and dollar losses 2 Comparison of the community's experience with the experiences of comparable communities Note: Each profile is to be interpreted as extending only to matters relevant to fire protection servlces. AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 151 of 311

152 MEMO January 30, 2018 Draft MCSCS Regulations on Mandatory Certification and Training for Firefighters and Community Risk Assessments by Municipalities- Briefing Note ISSUE: On January 25, 2018, The Ministry of Community Safety and Correctional Services (MCSCS) released draft regulations under the Fire Protection and Prevention Act (FPPA) regarding: 1) Mandatory Certification and Training for Firefighters; and 2) Community Risk Assessments by Municipalities. Responses to these draft regulations are due March 11, The draft regulation on Public Reporting on Fire Responses by Municipalities has not been shared for review or consultation. We understand that it is to be released shortly and will also be due March 11, This briefing note has been prepared to assist AMO members in the development of their municipal responses to the draft MCSCS fire regulations. Please work with your Fire Chief and fire services to develop a comprehensive response for your municipality. BACKGROUND: WHAT: In January 2017, the MCSCS established an advisory Fire Safety Technical Table (the Table) as part of a mandate commitment to provide recommendations to modernize fire service delivery. The Table consists of MCSCS and Ontario Fire Marshal (OFM) executive and staff, the Ontario Professional Fire Fighters Association, the Toronto Fire Fighters Association, the Ontario Fire Chiefs Association (OAFC), Fire Chiefs from full-time, composite and volunteer services, Toronto Fire Services, and for the municipal government perspective- an AMO staff member and a lower tier CAO representative. The Table was established to review new and emerging challenges in fire safety with a view to identifying opportunities to enhance delivery in Ontario, such as: o Firefighter training and professionalism (e.g., identification of specialized knowledge requirements and core competencies); o Public education and prevention measures, including community risk assessments; o Provincial standards for fire services, such as fire service dispatch; and o Public reporting of fire service data. It must be emphasized that the Table has only been advisory. MCSCS, as informed by the Table, will develop recommendations for the MCSCS Minister s final approval. 1 AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 152 of 311

153 WHY: Municipal governments under the FPPA are required to: Municipal responsibilities 2. (1) Every municipality shall, (a) establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and (b) provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances. Methods of providing services (2) In discharging its responsibilities under subsection (1), a municipality shall, (a) appoint a community fire safety officer or a community fire safety team; or (b) establish a fire department The Fire Safety Technical Table was established to address public safety and firefighter safety gaps identified by the Coroner s Inquests over the last several years. The Table has had active discussions on modernizing fire standards for firefighters training and certification, community risk assessment, and public reporting on fire responses. Third party training for technical rescues, such as the tragic ice-training incident in SW Ontario that was the subject of a 2017 Coroner s inquest, is not addressed in these draft regulations. There appears to be a past informal agreement made around 2012 between MCSCS, OFM, the OAFC, and fire services that Ontario would use the National Fire Protection Association (NFPA) standards going forward. Neither AMO nor its members were part of this discussion or decision. The National Fire Protection Association is a United States trade association, with some international members, that creates and maintains private, copyrighted standards and codes for usage and adoption by local governments. One of the most notable features about NFPA s code development process is that it is open and consensus-based. That means anybody can participate in the development of these important documents. More than 9,000 volunteer committee members with a wide range of professional expertise periodically review all NFPA codes and standards. 2 AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 153 of 311

154 THE REGULATIONS: 1. The draft Mandatory Certification and Training for Firefighters and Other Persons Providing Fire Protection Services includes: Every municipality, and in unorganized areas where the Province is responsible for certification and training, must make sure that its fire service is responsible for compliance. Mandatory certification is to occur for those firefighters who are performing the fire protection service: fire suppression exterior and interior attack (if provided), pump operations, fire suppression supervision, fire public education, fire prevention, fire instruction, fire dispatch, fire investigation, technical rescue, and hazardous materials to respective NFPA standards. Existing firefighters can be grandfathered if they can demonstrate that they have met the standard by an alternate/previous means. Grandfathering requirements are outlined in a Fire Marshal guideline (link is below). Fire chiefs are responsible for ensuring that their Firefighters have achieved the standard by courses/exams or alternate means. It is proposed that these standards are to be achieved by January 1, 2019 except for the following that come into force on January 1, 2020 fire inspection, fire instruction, fire dispatch, fire investigation, hazardous materials, and technical rescue. Fire dispatch certification currently is only for fire services who do dispatch themselves. It does not include 3 rd party dispatch at this time. The OFM is updating its educational offerings and approach so that all required courses and exams can be accessed online 24/7 in 2018 free of charge. Practical exams will still need to be done in person under the direction of a certified fire instructor in each area of competence. Analysis: Although a complete gap analysis of firefighters who meet the NFPA standards and/or can be grandfathered was requested throughout this exercise and MCSCS surveys were attempted, the full impact of the mandatory training and certification regulation will not be known until the regulation is consulted on and/or goes into force. We understand that under the proposed mandatory training and certification regulation, the minimum certification/training requirements for five categories will be for new hires only as of January 1, 2019 (for Suppression Firefighters (external/interior); Pump Operators; Fire Officers; and Fire Educators). The draft regulation requires only those firefighters, in the five categories noted above, hired after January 1, 2019 to be certified. However, there is concern that municipal governments will still have a significant risk of potential liability if they simply follow the proposed regulatory approach being suggested grandfather those that can be and make sure that any new hires are certified at the specific NFPA level. o The magnitude of the number of fire service staff who will be able to be grandfathered is unknown. 3 AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 154 of 311

155 o If municipal fire services do not make sure that everyone is certified to the new mandatory standard for all categories of fire operations, there remains a great liability risk if anything unfortunate occurs. o Stated more clearly, no municipality is likely to want to state in a Coroner s inquest or legal suit that a firefighter was not certified to the standard despite the provisions in the regulation without indemnification from the province. o This is a Catch-22 for municipal fire services. Municipalities essentially will need to make sure everyone is trained and certificated to the certification standard for all firefighters in the service despite the go-forward approach in the regulation. o Although there is protection from personal liability and indemnification provisions in the FPPA (see s. 74, 75, 76), it is only for those working in fire services (municipal or provincial) and not for municipal corporations. It will be helpful to municipal fire services that the Fire College curriculum and testing will all be online for 2018 free of charge. That said, municipalities will still have unfunded staff costs for those who need to take the training and for the required testing to achieve certification. This will result in staff time costs for these required training hours. Municipalities may not have provided for the now needed training costs in their 2018 budget. We understand that MCSCS will consider if there is provincial funding available for implementation of this regulation, once final, however no decisions have been made to date. It has been said at the Table that there has been significant training over the years to these standards so this should reduce the risk exposure. This needs to be validated. It should be noted that not all these proposed standards can be grandfathered only those identified in the January 2014 OFM communique can be grandfathered. Fire inspectors, Fire instructors, Fire Investigators, Technical Rescue, Fire Dispatchers and Hazardous Materials Personnel cannot be grandfathered. So as per the draft regulation, those currently employed or appointed in fire departments must all be certified by January 1, In rural and northern Ontario, there are many other non-fire services that provide fire dispatch services for the fire services (e.g. consolidated fire dispatch that does many departments dispatch, police dispatch, answering services, taxi dispatch). The full extent of different types of fire dispatch and where it occurs is not known at this time by MCSCS or OFM. Only fire services that do their own dispatch will be captured by this draft regulation; however, MCSCS is looking to include other fire dispatch service providers in a future regulation. Properly trained fire dispatchers is a critical area of public safety that will be pursued by the Province as inquests have, or will, identify this as a current vulnerability for the public. During this draft regulation consultation, municipal fire services will need to identify clearly how achievable the mandatory certification will be for all identified positions and the additional training costs that will be necessary. The value of any additional training (number of staff per position, training time needed and associated costs) should be outlined in your response. 4 AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 155 of 311

156 2. The draft Community Risk Assessment by Municipalities includes: The process to identify, analyze, evaluate and prioritize public safety risks to inform the municipal decision-making on the provision of fire protection services, fire safety education and fire prevention programs as required by the FPPA. This risk assessment must be done within five years of the regulation coming into force and at then each year thereafter. The draft regulation outlines the mandatory profiles of community attributes that must be considered in the development of the risk assessment. A copy of the Community Risk Assessment must done in the form as set out by the OFM and be filed with them once completed. Analysis: The Table did work well to get the draft Community Risk Assessment regulation as balanced and flexible as possible and that the assessment is focused on the needs and circumstances of each community. We understand that this standardization is similar to the voluntary simplified risk assessment from the OFM that municipalities have been using to date. We understand that the OFM will be providing support and assistance for small rural and northern municipalities in completing these Community Risk Assessments. As municipal councils have up to five years to implement this regulation, a change in the date of the regulation coming into force does not need to be requested. COMMENTARY: The nature of the magnitude of how many firefighters need to be trained, certified and/or grandfathered is not known by the OFM. The full nature of the risk or financial exposure for municipal governments and their fire services is not known at this time from these draft FPPA regulations. To date, no additional provincial funding has been offered by the Province to help manage the costs of mandatory training and certification. There is no commitment from MCSCS/provincial government to provide municipal governments with protection from litigation as part of the entire package surrounding these regulations as discussed by the Table as a quid pro quo for mandatory certification. The Province of Quebec government provided this protection to local governments in a similar mandatory training and certification situation. Municipal governments will have the on-going pressure to determine the level and nature of fire services in their communities through these regulations. The level of fire services is a local decision under the FPPA (s. 2(1), 2(2)) as only fire safety education and fire prevention programs that must be provided by each municipal government. 5 AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 156 of 311

157 2018 is a municipal election year. As consistent with prudent planning and municipal election legislation, all municipal councils need to assume that as of July 2018 they may have a Lame Duck period. Given this and that the proposed draft regulation is to come into force by January 1, 2019, there may not be enough time before July 2018 or at the initial council meeting on or after December 1 st, 2018, to make decisions (e.g. training funding) to ensure full implementation of the Mandatory Training and Certification regulation. For this reason, a later effective date is needed. Suggested Recommendations for Municipal Responses: That the provincial government provide liability indemnification for all municipal governments who comply with these new regulations at least 12 months before the training and certification regulation comes into force. o If they do not provide this liability indemnification, it will be necessary for the province to provide the new funding that would be required to train and certify all firefighters to achieve the standards before the mandatory training and certification regulation comes into force. Municipal fire services will need to identify clearly how achievable the mandatory certification will be and the additional training costs that will be necessary. The value of any additional training (both time and costs) should be outlined in your response. o If the province does not provide liability indemnification, MCSCS should make the required training funding available to municipal fire services for all the identified NFPA professional qualifications at least at least 12 months before the training and certification regulation comes into force o If the province does provide liability indemnification to accompany these regulations, the province should provide sufficient funding to municipalities to cover the new training and certification costs for those designated positions at least at least 12 months before the training and certification regulation comes into force for those positions. o If sufficient provincial funding is not provided to municipal governments, the province will be knowingly creating a new unfunded mandate on municipalities. That the Mandatory Training and Certification regulation not come into force until at least July 1, 2019, preferably January 1, 2020, to allow municipal councils and their fire services to make all the necessary training funding decisions. It will also enable the provincial government to provide the necessary funding for training and liability indemnification 12 months prior to the regulations coming into force. 6 AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 157 of 311

158 Recommended Comments to MCSCS from Dysart et al In response to the proposed Mandatory Training/Certification regulation, it is anticipated that our Municipal Fire Budget will increase by $50,000.00/yr and that it will be impossible to meet the minimum training standards (for all non-internship programs) as set out in the proposed regulation within the proposed time frame. The ability to supply universal training to all Fire Departments (at limited expense) should be established before any propose start dates for the legislation is determined. Therefore we suggest the following changes/considerations be made. Mandatory Training and Certification Draft Regulation: That the OFMEM must ensure timely access to free, training for all departments (presently only have space to train 50 to 100 firefighters annually for NFPA 1001 at the Ontario Fire College) That the OFMEM must ensure timely access to free, online testing for departments. That the Mandatory Training and Certification regulation not come into force until at least July 1, 2019, preferably January 1, 2020, to allow municipal councils and their fire services to make all the necessary training funding decisions. It will also enable the provincial government to provide the necessary funding for training and liability indemnification 12 months prior to the regulations coming into force. That the Internship Program of 24 months be expanded to include all applicable areas and positions, such as fire inspectors and Fire Officer I & II, replacing the limiting language found in section 3(b). As it s currently written, the regulation only applies to new hires. That Table 1 be revised to include wording that ensures future updates to NFPA standards are implemented by the Authority Having Jurisdiction (AHJ) as standards are updated, published, and testing/skills are made available. This will support and complete the certification process. Certification for some individual chapters within NFPA 1006 may not be available for the January 1, 2020 deadline. Therefore, additional wording should be added to the regulations, allowing the AHJ to manage the implementation of NFPA 1006 Technical Rescue as the standards are updated, published, and testing/skills are made available, in order to support and complete the certification process. Community Risk Assessments (Schedule 1 Mandatory Profiles) Draft Regulation: The Community Risk Assessment regulation needs to be amended to reflect the following concerns: That the reference to building stock and classifications should use MPAC data to classify building usage in regards to fire risk. That the line about reporting the state of compliance within the fire code in Section 2 be deleted, as this is directly dependent upon municipalities set level of service for fire prevention (e.g. fire inspections upon request or complains as permitted, under the FPPA). AMO Policy Update Re: Draft Fire Regulations for Municipal Comments. Page 158 of 311

159 Ctrervl Coulson From: Sent: To: Subject: Attachments: Follow Up Flag: Flag Status: AMO Communications > Friday, February 02,2018 2:03 PM Cheryl Coulson AMO Policy Update - Call to Action - Fire Medic Protection Needed for Municipal Governments Call to Action - Fire Medic Protection Needed for Municipal Governments resolution only.docx Follow up Flagged February 2,2018 Call to Action - Fire Medic Protection Needed for Municipal Governments There is only a naffow oppoffunity before the provincial election for municipal govemments to get legislated protection from arbitrators imposing fire medic pilots or programs on unwilling municipalities. This legislative opportunity is having this protection included in the upcoming Budget Bill expected in March or April Bill 160, the Strengthening Quality and Accountqbilityþr Patients Act, is now law without the legislative amendments AMO and its members demanded to be included. The Province may assume that this issue has gone away with the legislation now in place. It has not and now the risk is more dire. We need your voice now to secure these legislative changes before the House rises this spring. The window for any new legislation is closing soon - the Budget Bill is likely our last chance. Please review and support the attached draft resolution. Please send it immediately to the Premier, and copy the Ministers and your local MPP. (See e-contacts below that will help you do this). Your strong voice and support on this significant issue is needed and welcome. Who to send resolution to: a. b. Offlrce of the Premier, Honourable Kathleen W) nne Minister of Health and Long Term Care, Honourable. Eric Hoskins c, Minister of Community Safety and Correctional Services, Honourable Marie-France Lalonde d. Minister of Labour, Honourable Kevin Fl)rnn e. Minister of Municipal Affairs, Honourable Bill Mauro t. Your local MPP c. AMO, AMO President. AMO Policy Update Re: Call to Action - Fire Medic Protection Needed for... Page 159 of 311

160 AMO Contact: Monika Turner, Director of Policy, ext PLEASE NOTE: AMO Breaking News will be broadcast to the member municipality's council, administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. 'We have decided to not add other staff to these broadcast lists in order to ensure accuracy and effrciency in the management of our various broadcast lists. DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the offrcial record. opt-our: If you wish to opt-out of these communications from AMO please click here. tr 2 AMO Policy Update Re: Call to Action - Fire Medic Protection Needed for... Page 160 of 311

161 Draft Fire Medic Resolution for Council's Consideration February 2,2018 WHEREAS B ll 160, the Strengthening Quality and Accountability for Patients Act amended the Ambulance Act to permit the Ministry of Health and Long Term Care to enable two pilot projects hosted by willing municipal governments to allow fire fighters, cerlified as paramedics, to treat patients while on duty with a fire deparlment; and WHEREAS the Government of Ontario is committed to proceeding with the pilots and enabling the fire-medic model despite the absence of objective evidence to show that it would improve patient outcomes or response times; and WHEREAS the current interest arbitration model, particularly in the fire services sector, allows arbitrators to impose awards on unwilling employers that directly impact the employer's ability to determine how it will deploy its workforce, as evidenced by the experience of many municipalities in regards to the 24-hour shift; and WHEREAS in the absence of legislative protection, unwilling municipalities may be forced to enter into a pilot or adopt a fire-medic model as a result of interest arbitration; and WHEREAS the Association of Municipalities of Ontario and its municipal members have called on the Government of Ontario to introduce legislative amendments to the Fire Protection and Prevention Act, 1997 and the Ambulance Services Collective Bargaining Actto preclude arbitrators from expanding the scope of work for fire fighters and paramedics respectively through interest arbitration awards; and WHEREAS there is precedent for a restriction on the scope of jurisdiction of arbitrators in section 126 of the Police Services Acf which precludes arbitrators from amending the core duties of police officers; and WHEREAS the Government of Ontario has committed that no unwilling municipal government will have a fire-medic pilot or program imposed upon them. NOW THEREFORE be it resolved that: 1. The [insert municipality name] calls on the Government of Ontario to act immediately so that legislative amendments, that will protect unwilling municipalities from being forced by arbitrators to have a fire medic pilot or program, are placed within the upcoming Budget Bill before the Ontario Legislature rises for the provincial election. 2. A copy of this resolution be fonruarded to Premier Kathleen Wynne, Office of the Premier; Hon. Dr, Eric Hoskins, Minister of Health and Long Term Care; Hon. Marie-France Lalonde, Minister of Community Safety and Correctional Services; Hon. Kevin Flynn, Minister of Labour, Hon. Bill Mauro, Minister of Municipal Affairs; flocal members of provincial parliament]; and the Association of Municipalities of Ontario. AMO Policy Update Re: Call to Action - Fire Medic Protection Needed for... Page 161 of 311

162 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. To: Mayor Fearrey and Dysart et al Council From: Andrew Wilbee, Manager of Parks and Recreation Date: February 20, 2018 Subject: Recommendation: Summary: Parks and Recreation Department Operational Update For information Parks Over the last month Parks and Recreation staff have been preparing for the Hardwater and Frost festivals. Arena The new Zamboni has been working great. Staff and users have already noticed a huge change in ice quality. Ninety percent of reoccurring summer ice bookings are now confirmed for the summer of Building Maintenance Community Living building water damage update: The contractor continues to proceed with the restoration. Our insurer is of the opinion at this time that the tenant should be covering the cost of repairs in light of the rental agreement which states that the Municipality is only responsible for the exterior of the building. Budget: As per budget. Parks and Recreation Operational Report. Page 162 of 311

163 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Andrea Mueller, Recreation Program Coordinator Date: February 14, 2018 Re: Recreation Programs Update Recommendation: Summary: For information. Frost Festival The recreation coordinator will provide an update on Frost Festival and the number of people in attendance. Explore Our Lakes The funding from the OSRCF grant for the Explore Our Lakes program will soon run out. Staff are continuing to introduce programs through this initiative. The Hardwater Festival, a component of this grant, was specifically designed to teach people about safe use of the lakes in the winter. The Ice Safety Awareness session led by staff from the Wilderness Safety Training Institute helped make 30 plus people aware of ice safety and steps to take if you find yourself going through the ice. A coordinator for the Festival was hired through this grant and without someone coordinating the festival, staff are uncertain whether it can continue. Battle of the Bands The Battle of the Bands was well attended and attracted a diverse crowd of people. Over $2500 was raised. Thank you to the committee members, volunteers and bands for making this event possible. Summer Battle of the Bands During the Battle of the Bands many people suggested that there should be a summer competition in the park. The Recreation Advisory Committee discussed this at their last meeting and is reaching out to the Rotary Club to see if they would be willing to sponsor such an event during the Rotary Carnival. The committee identified that someone would have to volunteer to coordinate this event. Recreation Programming Update. Page 163 of 311

164 Financial Implications: As per budget. Volunteer Appreciation Event The Recreation Advisory Committee will host a Volunteer Appreciation luncheon on Sunday, April 22. Invitations will be sent out during the first week of March to anyone that has volunteered in the past year for the municipality. These volunteers will include people who sit on committees, help at special events and with the recreation programs. Attachments: None Recreation Programming Update. Page 164 of 311

165 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Kate Butler, Director of the Haliburton Highlands Museum Date: February 13 th, 2018 Re: Haliburton Highlands Museum Report Recommendation: For Information Purposes Activities: Museum Events and Programming: The coming weeks will be busy ones at the museum with the return of our beekeeping workshop with Ron Lofthouse, the presentation of the pieces created through our first ever playwrights course (presented in partnership with Rural Rogues Productions) and, of course, Maple Fest! In addition to making syrup, we ll also be presenting three children s programs that week and hosting a book launch of a children s book by a local author. Artifact Acquisition: Museum staff would like direction from Council as to the location on the museum grounds where it would like to see the Hodgson Engine placed. In other news, with regard to this artifact, the donation of the labour to create a pad for it has been secured. Only the cost of the materials will now need to be covered. Outreach: Museum staff recently did outreach work at the Hardwater Festival and are excited to be bringing programming back to Frost Fest later this month. Promotion and Media: The museum Director continues to write regularly for our local media and to appear on local radio. Other media items relating to the museum include the recent recording of Re-Generation: A Haliburton Tale for broadcast on Canoe FM. This original play was performed on the museum grounds in the summer of Attendance: January 2017: 348 January 2087: 375 Museum Director's Report. Page 165 of 311

166 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Jeff Sisson, Operations Manager Date: February, Re: Road Status Update Recommendation: Summary: For Information Winter Maintenance Financial Implications: As per budget Winter operations are well underway, along with regular snowplowing and sanding. The January rains and freeze thaw cycles we have been having have created many frozen culverts and ice build ups on roadways. These culverts are recurring and will likely remain troublesome all winter. Removal of snow from streets is also being completed when time permits. Attachments: None Roads Department Update. Page 166 of 311

167 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Rob Camelon, Director of Public Works Date: February 13, 2018 Re: Tandem Axle Dump Truck Complete with Snow Plow Equipment Award Recommendation: Be it resolved that Council authorize staff to purchase a 2019 International HV513 tandem axle truck complete with snow plow equipment from Winslow- Gerolamy Motors Ltd for a cost of $244, including non-recoverable HST for delivery in January 2019; And further that the cost of the truck with snow plow equipment be fully funded by the development reserve in Background: Summary: At its January 22, 2018, general meeting Council authorized staff to issue a Request For Tender for a new snow plow for delivery in 2019 and to declare a 2009 snow plow as surplus. The RFT was issued by invitation to five vendors on January 29 and closed on February 12, There were four submissions received: 1) Winslow-Gerolamy Motors $ 244, ) Currie Truck Centre $ 245, ) Northland Truck Centre $ 246, ) Premier Truck Group $ 254, As part of the Tender, staff had asked that financing options be presented as well as a purchase price. The intent was to ease the burden on the development reserve and to have rental rates cover the cost of the lease when the truck comes into service in January The financing options presented all had lease payments starting after the contract was awarded (not after delivery in 2019), resulting in the municipality making approximately $45,000 in lease payments in 2018 that were not included as part of the budget. Financial Implications: The successful bid of $244, (incl. non-recoverable HST) came in under the $250, estimate. Tandem Axle Dump Truck Complete with Snow Plow Equipment Award. Page 167 of 311

168 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Rob Camelon, Director of Public Works Date: February 12, 2018 Re: Eagle Lake Bridge Detailed Structural Evaluation Recommendation: Background: Summary: For Information and Discussion During the 2016 biennial inspection, it was recommended by Tulloch Engineering Inc. that a detailed structural evaluation be conducted on the Eagle Lake Bridge to determine if a posted load rating is required. The detailed structural evaluation was completed in the fall of 2017 and it was determined that a load rating was not required and the bridge is performing well at this point. The report suggested some work the Municipality can undertake to extend the life of the structure, or do nothing and consider closing the bridge when it reaches the end of its service life at which time is unknown. Included in the recommendations was deck wearing course replacement, repairs to the steel beam guide rail system and improving the approaches at both ends. Because it is considered a hazard to vehicular traffic, staff will investigate the steel beam guide rail repairs in the spring and determine whether it needs to be contracted out or can be done in-house. It was also recommended that the bridge be subject to annual inspections to ensure it is structurally sound. Financial Implications: Estimated $10,000 in guiderail repairs to be included in the operating budget. Attachments: None. Eagle Lake Bridge Detailed Structural Evaluation. Page 168 of 311

169 THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE BY-LAW NO BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN ONTARIO COMMUNITY INFRASTRUCTURE FUND APPLICATION-BASED COMPONENT AGREEMENT (2017 TOP-UP INTAKE) WITH HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF AGRICULTURE, FOOD AND RURAL AFFAIRS WHEREAS the Municipal Act, 2001 (Ontario), as amended, provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS the Province created the Ontario Community Infrastructure Fund to: (1) provide stable funding to help small communities address critical core infrastructure needs in relation to roads, bridges, water and wastewater; (2) further strengthen municipal asset management practices within small communities; and 93) help small communities use a broad range of financing tools to address infrastructure challenges and provide long-term support for rehabilitation and repair of core infrastructure for those in most need; AND WHEREAS the OCIF is composed of two (2) components; the Application- Based Component and the Formula-Based Component; AND WHEREAS the Municipality applied to the Application-Based component of the OCIF for the Rehabilitation of the Oblong Lake Narrows Bridge; AND WHEREAS the Municipality is eligible to receive funding under the Top-Up Application-Based Component of the OCIF. NOW THEREFORE the Council of the Corporation of the United Townships of Dysart et al hereby enacts as follows: 1. That the Municipality enter into an Ontario Community Infrastructure Fund Application-Based Component Agreement (2017 Top-Up Intake) with Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs as outlined in Schedule A attached hereto. 2. That the Mayor and Clerk are authorized to execute the said Agreement on behalf of the Municipality. READ a first, second and third time, passed, signed and the Corporate Seal attached hereto this 20 th day of February, MAYOR: Murray Fearrey CLERK: Cheryl Coulson By-law No Being a By-law to authorize the execution of an Ont... Page 169 of 311

170 File Number: OCIF AC ONTARIO COMMUNITY INFRASTRUCTURE FUND APPLICATION-BASED COMPONENT AGREEMENT (2017 TOP-UP INTAKE) BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Agriculture, Food and Rural Affairs (the Province ) and The Corporation of the Municipality of Dysart et al (CRA# ) (the Recipient ) BACKGROUND The Province created the Ontario Community Infrastructure Fund to: (1) provide stable funding to help small communities address critical core infrastructure needs in relation to roads, bridges, water and wastewater; (2) further strengthen municipal asset management practices within small communities; and (3) help small communities use a broad range of financing tools to address infrastructure challenges and provide long-term support for rehabilitation and repair of core infrastructure for those in most need. The Ontario Community Infrastructure Fund is composed of two (2) components: (1) the Application- Based Component; and (2) the Formula-Based Component. The Recipient has applied to the Application-Based Component of the Ontario Community Infrastructure Fund for funding to assist the Recipient in carrying out the Project; the Recipient is eligible to receive funding under the Application-Based Component of the Ontario Community Infrastructure Fund to undertake the Project; and the Province wishes to provide funding for the Project. CONSIDERATION In consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which is expressly acknowledged, the Parties agree as follows: 1.0 ENTIRE AGREEMENT 1.1 This Agreement, including: Schedule A General Terms And Conditions, Schedule B Additional Terms And Conditions, Schedule C Operational Requirements Under The Agreement, Schedule D Project Description, Page 1 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 170 of 311

171 File Number: OCIF AC Schedule E Eligible And Ineligible Costs, Schedule F Financial Information, Schedule G Aboriginal Consultation Requirements, Schedule H Communications Protocol, and Schedule I Reports. constitutes the entire agreement between the Parties with respect to the subject matter contained in this Agreement and supersedes all prior oral or written representations and agreements. 2.0 COUNTERPARTS 2.1 This Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. 3.0 AMENDING AGREEMENT 3.1 This Agreement may only be amended by a written agreement duly executed by the Parties. 4.0 ACKNOWLEDGEMENT 4.1 The Recipient acknowledges and agrees that: (a) (b) (c) (d) By receiving Funds it may become subject to legislation applicable to organizations that receive funding from the Government of Ontario, including the BPSAA, the PSSDA and the AGA; Her Majesty the Queen in Right of Ontario has issued expenses, perquisites and procurement directives and guidelines pursuant to the BPSAA that may be applicable to the Recipient; The Funds are: (i) To assist the Recipient to carry out the Project and not to provide goods or services to the Province, and (ii) Funding for the purposes of the PSSDA; and The Province is not responsible for, nor does the Province have a managerial role in, the undertaking, implementation, completion, operation and/or maintenance of the Project. The Recipient will not seek to hold the Province responsible for the undertaking, implementation, completion, operation and/or maintenance of the Project through recourse to a third party, arbitrator, tribunal or court. [REST OF PAGE INTENTIONALLY LEFT BLANK SIGNATURE PAGE FOLLOWS] Page 2 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 171 of 311

172 File Number: OCIF AC IN WITNESS WHEREOF the Parties have executed this Agreement on the dates set out below. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO, as represented by the Minister of Agriculture, Food and Rural Affairs Name: Randy Jackiw Date Title: Assistant Deputy Minister, Economic Development Division I have the authority to bind the Province pursuant to delegated authority. THE CORPORATION OF THE MUNICIPALITY OF DYSART ET AL AFFIX CORPORATE SEAL Signature: Name: Title: Date: Signature: Name: Title: Date: I/We have the authority to bind the Recipient. [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE A FOLLOWS] Page 3 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 172 of 311

173 SCHEDULE A GENERAL TERMS AND CONDITIONS ARTICLE A1 INTERPRETATION AND DEFINITIONS File Number: OCIF AC A1.1 Interpretation. For the purposes of interpreting this Agreement: (a) Words in the singular include the plural and vice versa; (b) Words in one gender include all genders; (c) The headings do not form part of this Agreement; they are for reference purposes only and will not affect the interpretation of the Agreement; (d) Any reference to dollars or currency will be in Canadian dollars and currency; (e) Any reference to a statute means a statute of the Province of Ontario, unless otherwise indicated; (f) Any reference to a statute is to that statute and to the regulations made pursuant to that statute as they may be amended from time to time and to any statute or regulations that may be passed that have the effect of supplanting or superseding that statute or regulation unless a provision of this Agreement provides otherwise; (g) All accounting terms will be interpreted in accordance with the Generally Accepted Accounting Principles used in Canada and all calculations will be made and all financial data to be submitted will be prepared in accordance with the Generally Accepted Accounting Principles used in Canada; and (h) The words include, includes and including denote that the subsequent list is not exhaustive. A1.2 Definitions. In this Agreement, the following terms will have the following meanings: Aboriginal Group includes the Indian, Inuit and Métis peoples of Canada or any other group holding Aboriginal or treaty rights under section 35 of the Constitution Act, Additional Provisions means the terms and conditions specified in Schedule B of this Agreement. AGA means the Auditor General Act. Agreement means this agreement entered into between the Province and the Recipient and includes all of the Schedules listed in section 1.1 of this Agreement and any amending agreement entered into pursuant to section 3.1 of this Agreement. Arm s Length has the same meaning as set out in the Income Tax Act (Canada), as it read on the Effective Date of this Agreement. Auditor General means the Auditor General of Ontario. BPSAA means the Broader Public Sector Accountability Act, Business Day means any working day, Monday to Friday inclusive, excluding statutory and other holidays, namely: New Year s Day; Family Day; Good Friday; Easter Monday; Victoria Day; Canada Day; Civic Holiday; Labour Day; Thanksgiving Day; Remembrance Day; Christmas Day; Boxing Day; and any other day on which the Province of Ontario is closed for business. Page 4 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 173 of 311

174 File Number: OCIF AC Communications Protocol means the protocol set out under Schedule H of this Agreement. Conflict Of Interest includes any circumstances where: (a) The Recipient; or (b) Any person who has the capacity to influence the Recipient s decisions, has outside commitments, relationships or financial interests that could, or could be seen to, interfere with the Recipient s objective, unbiased and impartial judgment relating to the Project, the use of the Funds or both. Consultant means any person the Recipient retains to undertake any part of the work related to this Agreement. Contract means an agreement between the Recipient and a third-party whereby the thirdparty provides a good or service for the Project in return for financial consideration that the Recipient wants to pay from the Funds under this Agreement. Effective Date means the date on which this Agreement is effective, as set out under section C1 of Schedule C of this Agreement. Eligible Costs means those costs set out under section E1 of Schedule E of this Agreement. Event of Default has the meaning ascribed to it in section A16.1 of Schedule A this Agreement. Expiration Date means the date on which this Agreement will expire, as set out under section C2 of Schedule C of this Agreement unless amended or terminated prior to this date in accordance with the terms and conditions of this Agreement. FAA means the Financial Administration Act. Failure means a failure to comply with any term, condition, obligation under any other agreement that the Recipient has with Her Majesty the Queen in Right of Ontario or one of Her agencies. FIPPA means the Freedom of Information and Protection of Privacy Act. Funds means the money the Province provides to the Recipient pursuant to this Agreement. Holdback means the amount, set out under section F2 of Schedule F of this Agreement, that the Province may withhold from any payment owing to the Recipient under this Agreement. Indemnified Parties means Her Majesty the Queen in Right of Ontario, Her Ministers, agents, appointees and employees. Ineligible Costs means those costs set out under section E2 of Schedule E of this Agreement. Interest Earned means the amount of money earned by the Recipient from placing the Funds in an interest bearing account as set out under section A4.4 of Schedule A of this Agreement. Page 5 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 174 of 311

175 File Number: OCIF AC Local Services Board means a board established under the Northern Services Boards Act. MA means the Municipal Act, Maximum Funds means the amount set out under section F1 of Schedule F of this Agreement. Notice means any communication given or required to be given pursuant to this Agreement. Notice Period means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which the Province considers it reasonable to extend that time. Parties means the Province and the Recipient collectively. Party means either the Province or the Recipient. Project means the undertaking described in Schedule D of this Agreement. Project Completion Date means the date set out under section C3 of Schedule C of this Agreement. PSSDA means the Public Sector Salary Disclosure Act, Reports means the reports set out under Schedule I of this Agreement. Requirements of Law means all applicable statutes, regulations, by-laws, ordinances, codes, official plans, rules, approvals, permits, licenses, authorizations, orders, decrees, injunctions, directions and agreements with all authorities that now or at any time hereafter may relate to the Recipient, the Project, the Funds and this Agreement. Without limiting the generality of the foregoing, if the Recipient is subject to the BPSAA, the PSSDA or any other type of broader public sector accountability legislative provisions, the BPSAA, the PSSDA and those broader public sector accountability legislative provisions are deemed to be a Requirement of Law. Substantial Completion means the date that the Project can be used for the purpose it was intended. Term means the period of time beginning on the Effective Date of this Agreement and ending on the Expiration Date unless terminated earlier pursuant to Articles A14, A15 or A16 of this Agreement. A1.3 Conflict. Subject to section A10.1 of Schedule A of this Agreement, in the event of a conflict between the terms and conditions set out in this Schedule A of this Agreement and the terms or conditions set out in any other Schedule of this Agreement, other than Schedule B, the terms and conditions set out under this Schedule A of this Agreement will prevail. In the event of a conflict or inconsistency between any of the requirements of the Additional Provisions and any requirements of this Schedule A of this Agreement, the Additional Provisions will prevail. Page 6 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 175 of 311

176 ARTICLE A2 EFFECTIVE DATE AND DURATION OF AGREEMENT File Number: OCIF AC A2.1 Effective Date Of Agreement. This Agreement will take effect on the Effective Date. A2.2 Expiration Date Of Agreement. This Agreement will expire on the Expiration Date. ARTICLE A3 REPRESENTATIONS, WARRANTIES AND COVENANTS A3.1 General. The Recipient represents, warrants and covenants that: (a) It is, and will continue to be for the Term of this Agreement, a validly existing legal entity with full power to fulfill its obligations under this Agreement; (b) It has, and will continue to have for the Term of this Agreement, the experience and expertise necessary to carry out the Project; (c) It has the financial resources necessary to carry out the Project and is not indebted to any person to the extent that that indebtedness would undermine the Recipient s ability to complete the Project; (d) It is in compliance with all Requirements of Law and will remain in compliance with all Requirements of Law related to any aspect of the Project, the Funds or both for the Term of this Agreement; (e) Unless otherwise provided for in this Agreement, any information the Recipient provided to the Province in support of its request for Funds, including any information relating to any eligibility requirements, was true and complete at the time the Recipient provided it; and (f) the Project is owned by the Recipient. A3.2 Execution Of Agreement. The Recipient represents and warrants that it has: (a) The full power and authority to enter into this Agreement; and (b) Taken all necessary actions to authorize the execution of this Agreement. A3.3 Governance. The Recipient represents, warrants and covenants that it has, and will maintain, in writing for the Term of this Agreement: (a) A code of conduct and ethical responsibilities for all persons at all levels of the Recipient s organization; (b) Procedures to ensure the ongoing effective functioning of the Recipient; (c) Decision-making mechanisms for the Recipient; (d) Procedures to enable the Recipient to manage the Funds prudently and effectively; (e) Procedures to enable the Recipient to successfully complete the Project; (f) Procedures to enable the Recipient to, in a timely manner, identify risks to the completion of the Project and develop strategies to address those risks; (g) Procedures to enable the preparation and delivery of all Reports required under this Agreement; and (h) Procedures to enable the Recipient to deal with such other matters as the Recipient considers necessary to ensure that the Recipient carries out its obligations under this Agreement. A3.4 Approvals, Licenses And Permits. The Recipient represents, warrants and covenants that it has or will apply for any approval, license, permit or similar authorization necessary to carry out the Project. The Recipient further acknowledges and agrees that the entering into this Page 7 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 176 of 311

177 File Number: OCIF AC Agreement does not in any way obligate any regulatory authority established under an Act of the Ontario Legislature to issue any type of approval, license, permit or similar authorization that the Recipient may need or want in relation to undertaking the Project or to meet any other term or condition under this Agreement. A3.5 Supporting Documentation. Upon request, and within the time period indicated in the Notice, the Recipient will provide the Province with proof of the matters referred to in Article A3 of this Agreement. A3.6 Additional Covenants. The Recipient undertakes to advise the Province within five (5) Business Days of: (a) Any changes that affect its representations, warranties and covenants under sections A3.1 to A3.4 of Schedule A of this Agreement during the Term of the Agreement; (b) Any actions, suits or other proceedings which could or would reasonably prevent the Recipient from complying with the terms and conditions of this Agreement; and (c) Any event that would have the effect of materially changing the risk of the Project or the Recipient. A3.7 Recipient s Representations, Warranties And Covenants For The Benefit Of The Province. The Recipient acknowledges and agrees that the representations, warranties and covenants set out in this Article A3 of Schedule A of this Agreement are for the sole benefit of the Province. A3.8 Provincial Reliance On Recipient s Representations, Warranties And Covenants. The Recipient acknowledges and agrees that the Province is relying on all of the representations, warranties and covenants set out in this Agreement. ARTICLE A4 FUNDS AND CARRYING OUT THE PROJECT A4.1 Funds Provided. Subject to the terms and conditions of this Agreement the Province will: (a) Provide the the Recipient up to the Maximum Funds for the sole purpose of carrying out the Project; (b) Provide the Funds to the Recipient in accordance with section F3 of Schedule F of this Agreement; and (c) Deposit the Funds into an account designated by the Recipient, provided that account: (i) Resides at a Canadian financial institution, and (ii) Is in the name of the Recipient. A4.2 Limitation On Payment Of Funds. Despite section A4.1 of Schedule A of this Agreement: (a) The Province is not obligated to provide any Funds to the Recipient until the Recipient provides the insurance certificate or other proof as the Province may request pursuant to section A13.2 of Schedule A of this Agreement; (b) The Province is not obligated to provide any Funds until the Province is satisfied with the progress of the Project; (c) The Province may adjust the amount of Funds it provides to the Recipient without liability, penalty or costs based if the Province, in its sole and absolute discretion, determines that there has been a change in risk in relation to the Project or the Recipient; (d) The Province may withhold the Holdback from each payment made under this Agreement and is not obligated to pay the Holdback to the Recipient until it is satisfied Page 8 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 177 of 311

178 File Number: OCIF AC (e) with the Reports it has received, and not before thirty (30) days after the Expiration Date; and If, in the opinion of the Minister of Agriculture, Food and Rural Affairs, the Province does not receive the necessary appropriation from the Ontario Legislature for any payment under this Agreement, the Province is not obligated to make any such payment, and, as a consequence, the Province may: (i) Reduce the amount of Funds and, in consultation with the Recipient, change the Project without liability, penalty or costs; or (ii) Terminate the Agreement pursuant to section A15.1 of Schedule A of this Agreement. A4.3 Use Of Funds And Project. The Recipient will: (a) Only use the Funds being provided under this Agreement toward the Project; (b) Carry out and complete the Project in accordance with the terms and conditions of this Agreement; (c) Use the Funds only for Eligible Costs that are necessary to carry out the Project; and (d) Not use the Funds for Ineligible Costs. A4.4 Interest Bearing Account. If the Province provides Funds to the Recipient before the Recipient needs such Funds to pay Eligible Costs, the Recipient will place the Funds in an interest-bearing account in the name of the Recipient at a Canadian financial institution. The Recipient will hold the Funds plus any Interest Earned thereon in trust for the Province until the Recipient needs the Funds to pay Eligible Costs. The Province may take the following action with respect to any Interest Earned: (a) Deduct an amount equal to the Interest Earned from the Funds; or (b) Demand from the Recipient the repayment of an amount equal to the Interest Earned. A4.5 No Provincial Payment Of Interest. The Province is not required to pay interest on any Funds under this Agreement. For greater clarity, this includes interest on any Funds that the Province has withheld paying to the Recipient pursuant to a term or condition set out in this Agreement. A4.6 Maximum Funds. The Recipient acknowledges and agrees that the Funds available to it pursuant to this Agreement will not exceed the Maximum Funds. A4.7 Project Financing. The Recipient acknowledges and agrees that: (a) It is solely responsible for funding any Ineligible Costs, and all costs to complete the Project in excess of the Funds; (b) Other than the Funds, the Project may not be funded by amounts received under any other application-based funding program put in place by the Province. A4.8 No Changes To The Project. The Recipient will not make any changes to the Project without the prior written consent of the Province. A4.9 Project Completion. The Project will achieve Substantial Completion by the Project Completion Date. ARTICLE A5 ABORIGINAL CONSULTATION A5.1 Provision Of Funds Dependent Upon The Province Meeting Its Duty To Consult Obligations. The Recipient acknowledges and agrees that the provision of any Funds is strictly Page 9 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 178 of 311

179 File Number: OCIF AC conditional upon the Province satisfying any obligations it may have to consult with and, if appropriate, accommodate any Aboriginal Group with an interest in the Project. A5.2 Recipient Is The Province s Delegate For Purposes Of Consultation With Aboriginal Groups. By entering into this Agreement, the Province delegates the procedural aspects of any consultation obligations the Province may have with any Aboriginal Group in relation to the Project to the Recipient as set out in Schedule G of this Agreement. The Recipient, by signing this Agreement acknowledges that the Province has delegated the procedural aspects of any consultation obligations that the Province may have with any Aboriginal Group in relation to the Project and accepts said delegation and agrees to act diligently as the Province s delegate so as to preserve the Honour of the Crown in relation to any consultation obligations that the Province may have in relation to the Project. A5.3 Recipients Obligations In Relation To Consultations. The Recipient will: (a) Be responsible for consulting with any Aboriginal Group that has an interest in the Project on behalf of the Province in accordance with Schedule G of this Agreement; (b) Take directions from the Province in relation to consulting with any Aboriginal Group with an interest in the Project as well as any other directions that the Province may issue in relation to consultations, including suspending or terminating the Project; and (c) Provide a detailed description of any actions it has or will take in relation to consultation with any Aboriginal Group with an interest in the Project in its Reports. A5.4 Recipient Will Not Start Construction On Project Until Recipient Provides Evidence To The Province That Notice Of Project Has Been Given To Identified Aboriginal Groups. Despite anything else in this Agreement, the Recipient will not commence or allow a third party to commence construction on any aspect of the Project for forty-five (45) Business Days, or such other longer or shorter time as the Province may direct, after it has provided the Province with written evidence that the Recipient has sent notice about the Project to the Aboriginal Groups the Province has identified in accordance with Schedule G of this Agreement. ARTICLE A6 RECIPIENT S ACQUISITION OF GOODS AND SERVICES AND DISPOSAL OF ASSETS A6.1 Acquisition Of Goods And Services In Competitive Procurement Process. The Recipient will acquire any goods and services for the Project through a transparent, competitive process that ensures the best value for any Funds expended and at no greater value than fair market value, after deducting trade discounts and/or other discounts available to the Recipient. Without limiting the generality of the foregoing, where the Recipient is a municipal entity to which the MA applies, the Recipient will follow its procurement policies required under the MA. Where the Recipient is a Local Services Board, the Recipient will obtain a minimum of three (3) written quotes for any goods or services exceeding twenty-five thousand dollars ($25,000.00), unless the Province provides its prior written approval to obtain such goods or services in another manner. The Province may waive the requirements of this section A6.1 of Schedule A of this Agreement in writing if: (a) The goods or services the Recipient is purchasing are not readily available; or (b) The Recipient has researched the market for a similar purchase within the last two (2) years and knows prevailing market costs for those good or services being purchased. A6.2 BPSAA. For greater clarity, if the Recipient is subject to the BPSAA and there is a conflict between the BPSAA and a requirement under this Article A6 of the Agreement, the BPSAA will apply and prevail to the extent of that conflict. Page 10 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 179 of 311

180 File Number: OCIF AC A6.3 Contracts. The Recipient will ensure that all Contracts: (a) Are consistent with this Agreement; (b) Do not conflict with this Agreement; (c) Incorporate the relevant provisions of this Agreement to the fullest extent possible; (d) Require that any parties to those Contracts comply with all Requirements of Law; and (e) Authorize the Province to perform audits of the parties to those Contracts in relation to the Project or any Funds provided to those parties. A6.4 Use Of Consultants. The Province recognizes and acknowledges that the Recipient may engage one or more Consultants for the purposes of carrying out the Project. The Recipient will have sole responsibility for hiring and terminating the employment of said Consultants. The Recipient further acknowledges and agrees that the Recipient will be responsible for all acts and actions of the Recipient s Consultants and that all such acts and actions will be treated as acts and actions of the Recipient for the purposes of this Agreement. A6.5 Trade Agreements. If the Recipient is subject to any provincial or federal trade agreements to which the Province is a party, the Recipient will comply with the applicable requirements of such trade agreements. In particular, and without limitation, if the Recipient is subject to Annex of the Agreement on Internal Trade, the Recipient will comply with all applicable requirements of Annex In the event of any conflict between any requirement under Annex and a requirement under this Article 6 of the Agreement, Annex will apply and prevail to the extent of that conflict. A6.6 Costs Of Contracts Not Awarded In Compliance With This Article May Be Deemed Inelgible. If the Province determines that the Recipient has awarded a Contract in a manner that is not in compliance with any requirement set out under this Article 6 of Schedule A of the Agreement, the Province may without liability, penalty or costs deem the costs associated with the Contract as being ineligible and will have no obligation to pay those costs. A6.7 Disposal Of Assets. The Recipient will not, without the Province s prior written consent, sell, lease, encumber or otherwise dispose of any asset purchased, rehabilitated or built with the Funds or for which Funds were provided for a period of five (5) years after the Expiration Date or Project Completion Date whichever is earlier. ARTICLE A7 CONFLICT OF INTEREST A7.1 No Conflict Of Interest. The Recipient will ensure that any Person associated with the Project in whatever capacity carries out the administration of any Funds in all its aspects without an actual, potential or perceived Conflict Of Interest. A7.2 Disclosure To The Province: The Recipient will: (a) Disclose to the Province, without delay, any situation that a reasonable person would interpret as an actual, potential or perceived Conflict Of Interest; and (b) Comply with any directions that the Province may provide upon receiving such disclosure. Page 11 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 180 of 311

181 File Number: OCIF AC ARTICLE A8 REPORTS, RECORDS, INSPECTION, AUDITS AND THE PROVISION OF INFORMATION A8.1 Preparation And Submission. The Recipient will: (a) Submit to the Province at the address referred to in section C5 of Schedule C of this Agreement all Reports in accordance with the timelines set out in Schedule I of this Agreement and in the form specified by the Province; (b) Ensure that all Reports are completed to the satisfaction of the Province; (c) Ensure that any compliance attestation that must be submitted with any Reports is completed and signed by an authorized representative of the Recipient; and (d) Notify the Province within ten (10) Business Days of any changes to the expected dates indicated in section F3 of Schedule F of this Agreement. A8.2 Records Maintenance. The Recipient will keep and maintain: (a) All original financial records, including invoices and proofs of payment, relating to the Funds or otherwise to the Project in a manner consistent with Generally Accepted Accounting Principles used in Canada; and (b) All non-financial documents and records relating to the Funds or otherwise to the Project in a manner consistent with all Requirements of Law, for a period of seven (7) years after the Expiration Date. A8.3 Inspection. The Province, its authorized representatives or an independent auditor identified by the Province may, at its own expense, upon twenty-four (24) hours Notice to the Recipient during normal business hours, enter the Recipient s premises or site of the Project to review the progress of the Project and the Recipient s records detailing the expenditure of the Funds and, for these purposes, the Province, its authorized representatives or an independent auditor identified by the Province may take one or more of the following actions: (a) Inspect and copy the records and documents referred to in section A8.2 of Schedule A of this Agreement; (b) Remove any copies made pursuant to section A8.3(a) of Schedule A of this Agreement from the Recipient s premises; and (c) Conduct an audit or investigation of the Recipient in respect of the expenditure of the Funds, the Project or both. A8.4 Disclosure. To assist in respect of the rights set out under section A8.3 of Schedule A of this Agreement, the Recipient will disclose any information requested by the Province, its authorized representatives or an independent auditor identified by the Province and will do so in the form requested by the Province, its authorized representatives or an independent auditor identified by the Province, as the case may be. A8.5 No Control Of Records. No provision of this Agreement will be construed so as to give the Province any control whatsoever over the Recipient s records. A8.6 Auditor General. For greater certainty, the Province s rights under this Article 8 of Schedule A of the Agreement are in addition to any rights provided to the Auditor General pursuant to section 9.1 of the AGA. A8.7 Provision Of Information. The Recipient will provide to the Province, within the time period set out in the Notice, such information in respect of this Agreement or the Project as the Province requests. Page 12 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 181 of 311

182 File Number: OCIF AC ARTICLE A9 COMMUNICATIONS A9.1 Recipient To Follow Communications Protocol. The Recipient will follow the Communications Protocol. A9.2 Publication By The Province. The Recipient agrees the Province may, in addition to any obligations the Province may have under FIPPA, publicly release information obtained in connection with this Agreement, including the Agreement itself, in hard copy or in electronic form, on the internet or otherwise. ARTICLE A10 ADDITIONAL PROVISIONS A10.1 Additional Provisions. The Recipient will comply with any Additional Provisions set out under Schedule B of this Agreement. In the event of a conflict or inconsistency between any of the requirements of the Additional Provisions and any requirements of this Schedule A of this Agreement, the Additional Provisions will prevail. ARTICLE A11 DISCLOSURE OF INFORMATION PROVIDED TO THE PROVINCE A11.1 FIPPA. The Recipient acknowledges that the Province is bound by the FIPPA. A11.2 Disclosure Of Information. Any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with FIPPA and any other Requirements of Law. ARTICLE A12 INDEMNITY, LIMITATION OF LIABILITY AND DUTY TO DEFEND A12.1 Indemnification. The Recipient hereby agrees to indemnify and hold harmless the Indemnified Parties from and against any and all direct or indirect liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with this Agreement, unless solely caused by the gross negligence or wilful misconduct of the Province. A12.2 Exclusion Of Liability. The Recipient acknowledges and agrees that in no event will the Province be liable for any general, compensatory, incidental, special or consequential damages, or any loss of use, revenue or profit by the Recipient or the Recipient s officers, servants, employees and agents arising out of or in any way related to this Agreement. A12.3 Recipient s Participation. The Recipient will, at its expense, to the extent requested by the Province, participate in or conduct the defence of any proceeding against any Indemnified Parties and any negotiations for their settlement. Page 13 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 182 of 311

183 File Number: OCIF AC A12.4 Province s Election. The Province may elect to participate in or conduct the defence of any proceeding by providing Notice to the Recipient of such election without prejudice to any other rights or remedies of the Province under this Agreement, at law or in equity. Each Party participating in the defence will do so by actively participating with the other s counsel. A12.5 Settlement Authority. The Recipient will not enter into a settlement of any proceeding against any Indemnified Parties unless the Recipient has obtained the prior written approval of the Province. If the Recipient is requested by the Province to participate in or conduct the defence of any proceeding, the Province will co-operate with and assist the Recipient to the fullest extent possible in the proceeding and any related settlement negotiations. A12.6 Recipient s Co-operation. If the Province conducts the defence of any proceedings, the Recipient will co-operate with and assist the Province to the fullest extent possible in the proceedings and any related settlement negotiations. ARTICLE A13 INSURANCE A13.1 Recipient s Insurance. The Recipient represents and warrants that it has, and will maintain for the for a period of ninety (90) days after the Province has approved the Recipient s Final Report attesting that the Project is complete, at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than the amount set out under section C4 of Schedule C of this Agreement per occurrence. The policy will include the following: (a) The Indemnified Parties as additional insureds with respect to liability arising in the course or performance of the Recipient s obligations under, or otherwise in connection with, the Project or under this Agreement; (b) A cross-liability clause; (c) Contractual liability coverage; (d) Products and completed operations liability coverage; (e) Employer s liability coverage; (f) Tenant s legal liability coverage (for premises/building leases only); (g) Non-owned automobile coverage with blanket contractual and physical damage coverage for hired automobiles; and (h) A thirty (30) day written notice of cancellation provision. A13.2 Proof Of Insurance. The Recipient will provide the Province with certificates of insurance, or other proof as the Province may request within the time limit set out in a Notice, that confirms the insurance coverage as required under section A13.1 of Schedule A of this Agreement. For greater clarity, the Province may also request that the Recipient provide the Province with a copy of its insurance policy and/or insurance certificate evidencing insurance required under section A13.1 of Schedule A of this Agreement. A13.3 Right Of First Call On Insurance Proceeds. The Recipient will provide the Indemnified Parties with a right of first call or priority over any other person, including the Recipient, to use or enjoy the benefits of the proceeds from the insurance policy required under section A13.1 of Schedule A of this Agreement to pay any suits, judgments, claims, demands, expenses, actions, causes of action and losses (including without limitation, reasonable legal expenses Page 14 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 183 of 311

184 File Number: OCIF AC and any claim for a lien made pursuant to the Construction Lien Act and for any and all liability, damages to property and injury to persons (including death)) that may be brought against the Indemnified Parties as a result of this Agreement. ARTICLE A14 TERMINATION ON NOTICE A14.1 Termination On Notice. The Province may terminate this Agreement at any time without liability, penalty or costs upon giving at least thirty (30) days Notice to the Recipient. A14.2 Consequences Of Termination On Notice By The Province. If the Province terminates this Agreement pursuant to section A14.1 of Schedule A of this Agreement, the Province may take one or more of the following actions: (a) Direct that the Recipient does not incur any costs for the Project without the Province s prior written consent; (b) Cancel any further payment of the Funds; (c) Demand the repayment of any Funds provided, plus any Interest Earned thereon, remaining in the possession or under the control of the Recipient; and (d) Determine the reasonable costs for the Recipient to wind down the Project, and do either or both of the following: (i) Permit the Recipient to offset such costs against any amount owing pursuant to section 14.2(c) of this Schedule A ; and/or (ii) Subject to section A4.2(e) of Schedule A of this Agreement, provide Funds to the Recipient to cover such costs. ARTICLE A15 TERMINATION WHERE NO APPROPRIATION A15.1 Termination Where No Appropriation. If, as provided for in section A4.2(e) of Schedule A of this Agreement, the Province does not receive the necessary appropriation from the Ontario Legislature for any payment the Province is to make pursuant to this Agreement, the Province may terminate the Agreement immediately without liability, penalty or costs by giving Notice to the Recipient. A15.2 Consequences Of Termination Where No Appropriation. If the Province terminates this Agreement pursuant to section A15.1 of Schedule A of this Agreement, the Province may take one or more of the following actions: (a) Cancel any further payment of Funds; (b) Demand the repayment of any Funds, plus any Interest Earned thereon, remaining in the possession or under the control of the Recipient; and (c) Determine the reasonable costs for the Recipient to wind down the Project and permit the Recipient to offset such costs against the amount owing pursuant to section 15.2(b) of this Schedule A. A15.3 No Additional Funds. For greater clarity, if the costs determined pursuant to section A15.2(c) of Schedule A of this Agreement exceed the Funds remaining in the possession or under the control of the Recipient, the Province will not provide additional Funds to the Recipient. Page 15 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 184 of 311

185 File Number: OCIF AC ARTICLE A16 EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT A16.1 Events Of Default. Each of the following events will constitute an Event of Default: (a) In the opinion of the Province, the Recipient breaches any representation, warranty, covenant or other term of the Agreement, including, without limitation, failing to do any of the following in accordance with the terms and conditions of this Agreement: (i) Carry out the Project, (ii) Use or spend the Funds on Eligible Costs, (iii) Provide any Reports required under this Agreement, or (iv) Follow any directions that the Province provides under this Agreement; (b) The Recipient has provided false or misleading information to the Province; (c) The Province determines that: (i) The Recipient is unable to carry-out the Project or the Recipient is likely to discontinue the Project; (ii) The Recipient s operations, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the Ontario Community Infrastructure Fund Application-Based Component; (iii) A material adverse change occurs such that the viability of a Recipient as a going concern is threatened; (d) The Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or a creditor makes an application or an order adjudging the Recipient bankrupt, or applies for the appointment of a receiver; or (e) The Recipient is wound up or ceases to operate. A16.2 Consequences Of Events Of Default And Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions: (a) Initiate any action the Province considers necessary in order to facilitate the successful continuation or completion of the Project; (b) Provide the Recipient with an opportunity to remedy the Event of Default; (c) Suspend the payment of Funds for such a period as the Province determines appropriate; (d) Reduce the amount of Funds; (e) Cancel any further payment of Funds; (f) Demand the repayment of any Funds provided plus any Interest Earned thereon; (g) Demand the repayment of an amount equal to any Funds the Recipient used plus any Interest Earned thereon, but did not use in accordance with the terms and conditions of this Agreement; (h) Demand the repayment of an amount equal to any Funds the Province provided to the Recipient plus any Interest Earned thereon, even though the Project is partially completed; and (i) Terminate this Agreement at any time, including immediately, without liability, penalty or costs to the Province upon giving Notice to the Recipient. A16.3 Opportunity To Remedy. If, in accordance with section A16.2(b) of Schedule A of this Agreement, the Province provides the Recipient with an opportunity to remedy the Event of Default, the Province will provide Notice to the Recipient of: (a) The particulars of the Event of Default; and (b) The Notice Period. Page 16 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 185 of 311

186 File Number: OCIF AC A16.4 Recipient Not Remedying. If the Province has provided the Recipient with an opportunity to remedy the Event of Default pursuant to section A16.2(b) of Schedule A of this Agreement, and; (a) The Recipient does not remedy the Event of Default within the Notice Period; (b) It becomes apparent to the Province that the Recipient cannot completely remedy the (c) Event of Default within the Notice Period; or The Recipient is not proceeding to remedy the Event of Default in a way that is satisfactory to the Province, the Province may extend the Notice Period, or initiate any one or more of the actions provided for in sections A16.2(a), (c), (d), (e), (f), (g), (h) and (i) of Schedule A of this Agreement. A16.5 When Termination Effective. Termination under this Article A16 of Schedule A of this Agreement will take effect as set out in the Notice. ARTICLE A17 LOBBYISTS AND AGENT FEES A17.1 Lobbyists And Agent Fees. The Recipient represents and warrants: (a) Any person hired by the Recipient to speak or correspond with any employee or other person representing the Province concerning any matter relating to any Funds under this Agreement or any benefit hereunder is registered, if required to register, pursuant to the Lobbyists Registration Act, 1998; (b) It has not and will not make a payment or other compensation to any other legal entity that is contingent upon or is calculated upon the provision of any Funds hereunder or negotiating the whole or any part of the terms or conditions of this Agreement; and (c) No money from the Province was used or will be used to lobby or otherwise secure the provision of any Funds in relation to this Agreement. ARTICLE A18 FUNDS UPON EXPIRY A18.1 Funds Upon Expiry. The Recipient will, upon the expiry of the Agreement, return to the Province any Funds that were provided but not applied against Eligible Costs plus any Interest Earned thereon. ARTICLE A19 REPAYMENT A19.1 Repayment Of Overpayment. If at any time during the Term of this Agreement the Province provides Funds in excess of the amount to which the Recipient is eligible to receive under this Agreement, the Province may: (a) Deduct an amount equal to the excess Funds plus any Interest Earned thereon from any Funds that have not yet been provided; or (b) Demand that the Recipient pay an amount equal to the excess Funds plus any Interest Earned thereon to the Province. A19.2 Debt Due. If, pursuant to this Agreement: (a) The Province demands the payment of any Funds provided plus Interest Earned from the Recipient; or Page 17 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 186 of 311

187 File Number: OCIF AC (b) The Recipient owes any Funds provided plus Interest Earned to the Province, whether or not their return or repayment has been demanded by the Province, such amounts will be deemed to be a debt due and owing to the Province by the Recipient and the Recipient will repay such debt to the Province immediately, unless the Province directs otherwise. In the event that the Recipient makes an assignment, proposal, compromise or arrangement for the benefit of creditors or a creditor makes an application for an order adjudging the Recipient bankrupt or applies for the appointment of a receiver, this section A19.2 of Schedule A of this Agreement will not affect any Funds that the Recipient is holding in trust for the Province under section A4.4 of Schedule A of this Agreement. A19.3 Interest Rate. The Province may charge the Recipient interest on any money owing by the Recipient at the then current interest rate charged by the Province of Ontario on accounts receivable. A19.4 Payment Of Money To Province. The Recipient will pay any money owing to the Province by cheque payable to the Minister of Finance and delivered to the Province at the address referred to in section C5 of Schedule C of this Agreement. A19.5 Repayment. Without limiting the application of section 43 of the FAA, if the Recipient does not repay any amount owing under this Agreement, Her Majesty the Queen in Right of Ontario may deduct any unpaid amount from any money payable to the Recipient by Her Majesty the Queen in Right of Ontario. A19.6 Funds Are Part Of A Social Or Economic Program. The Recipient acknowledges and agrees that any Funds provided under this Agreement are for the administration of social or economic programs or the provision of direct or indirect support to members of the public in connection with social or economic policy. ARTICLE A20 NOTICE A20.1 Notice In Writing And Addressed. Notice will be in writing and will be delivered by , postage-paid mail, personal delivery or fax and will be addressed to the Province and the Recipient respectively as set out in section C5 of Schedule C of this Agreement or as either Party later designates to the other by written Notice. A20.2 Notice Given. Notice will be deemed to have been given: (a) (b) In the case of postage-paid mail, five (5) Business Days after the Notice is mailed; or In the case of , personal delivery or fax, one (1) Business Day after the Notice is delivered. A20.3 Postal Disruption. Despite section A20.2(a) of Schedule A of this Agreement, in the event of a postal disruption, (a) Notice by postage-paid mail will not be deemed to be received; and (b) The Party giving Notice will provide Notice by , personal delivery or fax. Page 18 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 187 of 311

188 File Number: OCIF AC ARTICLE A21 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT A21.1 Consent. When the Province provides its consent pursuant to this Agreement, that consent will not be considered valid unless that consent is in writing and the person providing the consent indicates in the consent that that person has the specific authority to provide that consent. The Province may also impose any terms and conditions on the consent and the Recipient will comply with such terms and conditions. ARTICLE A22 SEVERABILITY OF PROVISIONS A22.1 Invalidity Or Unenforceability Of Any Provision. The invalidity or unenforceability of any provision in this Agreement will not affect the validity or enforceability of any other provision of this Agreement. Any invalid or unenforceable provision will be deemed to be severed. ARTICLE A23 WAIVER A23.1 Waivers In Writing. If a Party fails to comply with any term or condition of this Agreement that Party may only rely on a waiver of the other Party if the other Party has provided a written waiver in accordance with the Notice provisions in Article A20 of Schedule A of this Agreement. Any waiver must refer to a specific failure to comply and will not have the effect of waiving any subsequent failures to comply. For greater clarity, where the Province chooses to waive a term or condition of this Agreement, such waiver will only be binding if provided by a person who indicates in writing that he or she has the specific authority to provide the waiver. ARTICLE A24 INDEPENDENT PARTIES A24.1 Parties Independent. The Recipient acknowledges and agrees that it is not an agent, joint venturer, partner or employee of the Province and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is or take any actions that could establish or imply such a relationship. ARTICLE A25 ASSIGNMENT OF AGREEMENT OR FUNDS A25.1 No Assignment. The Recipient will not, without the prior written consent of the Province, assign any of its rights or obligations under this Agreement. A25.2 Agreement Binding. All rights and obligations contained in this Agreement will extend to and be binding on the Parties respective heirs, executors, administrators, successors and permitted assigns. Page 19 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 188 of 311

189 File Number: OCIF AC ARTICLE A26 GOVERNING LAW A26.1 Governing Law. This Agreement and the rights, obligations and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with this Agreement will be conducted in the Courts of Ontario, which will have exclusive jurisdiction over such proceedings. ARTICLE A27 FURTHER ASSURANCES A27.1 Agreement Into Effect. The Recipient will provide such further assurances as the Province may request from time to time with respect to any matter to which the Agreement pertains and will otherwise do or cause to be done all acts or things necessary to implement and carry into effect the terms and conditions of this Agreement to their full extent. ARTICLE A28 JOINT AND SEVERAL LIABILITY A28.1 Joint And Several Liability. Where the Recipient is comprised of more than one entity, all such entities will be jointly and severally liable to the Province for the fulfillment of the obligations of the Recipient under this Agreement. ARTICLE A29 RIGHTS AND REMEDIES CUMULATIVE A29.1 Rights And Remedies Cumulative. The rights and remedies of the Province under this Agreement are cumulative and are in addition to, and not in substitution of, any of its rights and remedies provided by law or in equity. ARTICLE A30 JOINT AUTHORSHIP A30.1 Joint Authorship Of Agreement. The Parties will be considered joint authors of this Agreement and no provision herein will be interpreted against one Party by the other Party because of authorship. No Party will seek to avoid a provision herein because of its authorship through recourse to a third party, court, tribunal or arbitrator. ARTICLE A31 FAILURE TO COMPLY WITH OTHER AGREEMENT A31.1 Other Agreements. If the Recipient: (a) Has committed a Failure; (b) Has been provided with notice of such Failure in accordance with the requirements of such other agreement; Page 20 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 189 of 311

190 File Number: OCIF AC (c) Has, if applicable, failed to rectify such Failure in accordance with the requirements of such other agreement; and (d) Such Failure is continuing, the Province may suspend the payment of Funds under this Agreement without liability, penalty or costs for such period as the Province determines appropriate, and may deduct amounts owing as a result of such Failure from the Funds owing under this Agreement. ARTICLE A32 SURVIVAL A32.1 Survival. The provisions of this Agreement that by their nature survive the expiration or early termination of this Agreement will so survive for a period of seven (7) years from the Expiration Date or the date that this Agreement is terminated, whichever is later. Without limiting the generality of the foregoing, the following Articles and sections, and all applicable crossreferenced sections and Schedules will continue in full force and effect for a period of seven (7) years from the Expiration Date or the date that this Agreement is terminated, whichever is later: Article A1 and any other applicable definitions, section A4.2(e), A4.7, section A5.2, Article A7, section A8.1 (to the extent that the Recipient has not provided the Reports to the satisfaction of the Province), sections A8.2, A8.3, A8.4, A8.5, A8.6, Article A12, section A14.2, sections A15.2 and A15.3, sections A16.1, A16.2(d), (e), (f), (g) and (h), Article A18, Article A19, Article A20, Article A22, section A25.2, Article A26, Article A28, Article A29, Article A30, Article A31 and Article A32. A32.2 Survival After Creation. Despite section A32.1 of this Agreement, section A8.2 of this Agreement, including all cross-referenced provisions and Schedules, will continue in full force and effect for a period of seven (7) years from the date in which that document or record referred to in section A8.2 of this Agreement was created. [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE B FOLLOWS] Page 21 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 190 of 311

191 SCHEDULE B ADDITIONAL TERMS AND CONDITIONS File Number: OCIF AC B1 B2 B3 The Province May Impose Additional Conditions On The Recipient. The Province may impose, at any time, such additional terms or conditions on the Recipient in terms of the Recipient s operations, behaviour or responsibilities that relate to the use of any Funds which the Province considers, acting reasonably, appropriate for the proper expenditure and management of the Funds. For greater certainty, any additional terms or conditions the Province may impose shall be supplements to the existing terms and conditions of this Agreement as opposed to amendments to the terms and conditions of this Agreement. Behaviour Of Recipient. The Recipient will carry out the Project in an economical and business-like manner, in accordance with the terms and conditions of this Agreement. New Information. In the event of new information, errors, omissions or other circumstances affecting the determination of the amount of any Funds being provided under this Agreement, the Province may, in its sole and absolute discretion, adjust the Funds provided under this Agreement. [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE C FOLLOWS] Page 22 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 191 of 311

192 File Number: OCIF AC SCHEDULE C OPERATIONAL REQUIREMENTS UNDER THE AGREEMENT C1 C2 C3 C4 C5 Effective Date. The Effective Date of this Agreement is the date in which the Province signs the Agreement. Expiration Date. The Expiration Date means March 31, 2021, unless this Agreement is terminated earlier, in which it means the date of termination. Project Completion Date. Project Completion Date means December 31, For clarity this means that Substantial Completion must have occurred. Insurance Amount. The amount of insurance the Recipient will have for the purposes of section A13.1 of Schedule A of this Agreement no less than two million dollars ($2,000,000.00). Providing Notice. All Reports and Notices under this Agreement will be submitted to the appropriate Party at the address listed below: TO THE PROVINCE Ministry of Agriculture, Food and Rural Affairs Rural Programs Branch 1 Stone Road West, 4NW Guelph, Ontario N1G 4Y2 Attention: Manager, Infrastructure Renewal Programs Fax: OCIFApps@ontario.ca TO THE RECIPIENT The Corporation of the Municipality of Dysart et al PO Box 389, 135 Maple Avenue Haliburton, ON K0M 1S0 Attention: Barbara Swannell Fax: (705) bswannell@dysartetal.ca or any other person identified by either Party in writing. [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE D FOLLOWS] Page 23 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 192 of 311

193 File Number: OCIF AC SCHEDULE D PROJECT DESCRIPTION The project is for the rehabilitation of Oblong Lake Narrows Bridge, including removal and replacement of the bridge deck, new barriers/railings, and rehabilitation of the wingwalls. Output: Asset has been renewed and meets any relevant conditions and regulatory approvals. Outcomes: Reduced risk of collapse or complete asset failure; Increased traffic safety and flow. [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE E FOLLOWS] Page 24 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 193 of 311

194 SCHEDULE E ELIGIBLE AND INELIGIBLE COSTS File Number: OCIF AC E1 Eligible Costs. Subject to the terms and conditions of this Agreement and section E2 of this Schedule E of this Agreement, Eligible Costs shall only include all direct and incremental costs that are necessary for carrying out the Project and are in the Province s sole and absolute discretion, properly and reasonably incurred and paid to Arm s Length vendors as evidenced by invoices, receipts or other records that are acceptable to the Province. Without limiting the generality of the foregoing, Eligible Costs will only include the following: (a) (b) (c) (d) (e) (f) (g) (h) The capital costs of constructing, rehabilitating, replacing or improving, in whole or in part, the tangible core infrastructure asset noted in the Project Description in Schedule D of this Agreement; All planning and assessment costs, such as the costs of environmental planning, surveying, engineering, architectural supervision, testing and management consulting services; The costs for permits, approvals, licences and other authorizing documents, as well as inspections and other fees directly attributable to obtaining a permit, approval, license or other authorizing document, provided those costs are directly attributable to the construction and implementation of Project; The costs for consulting with an Aboriginal Group, including the Recipient s reasonable legal fees, on matters pertaining to the Project, including the cost associated with translating of documents into languages spoken by an affected Aboriginal Group, but does not include any capacity-building funding unless specifically approved by the Province in writing prior to being incurred; The costs of Project-related signage, lighting, Project markings and utility adjustments; The costs of joint communication activities, such as press releases, press conferences, translation and road signage recognition, as described in Schedule H of this Agreement; The cost of specialized tools and equipment necessary to carry-out the Project, as determined by the Province; and Other costs that are, in the Province s sole and absolute discretion, direct, incremental and necessary for the successful implementation of the Project, provided those costs have been approved by the Province in writing prior to being incurred. E2 Ineligible Costs. The following costs are Ineligible Costs and are therefore ineligible to be paid from the Funds being provided under this Agreement: (a) Costs incurred not in accordance with section A6.1 of Schedule A of this Agreement; (b) Costs incurred prior to June 21, 2017 or after the Project Completion Date; (c) Costs associated with the acquisition or leasing of: (i) Land, (ii) Buildings, (iii) Equipment, (iv) Other facilities,and (v) Obtaining easements, including the costs or expenses for surveys, and includes real estate fees and other related costs; (d) Costs associated with moveable/transitory assets (e.g. portable generators, etc.) or rolling stock (e.g. trucks, graders, etc.); (e) Costs related to recreational trails; Page 25 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 194 of 311

195 File Number: OCIF AC (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) Legal fees, other than those reasonable fees associated with consultation with Aboriginal Groups; Taxes, regardless of any rebate eligibility; The value of any goods and services which are received through donations or in kind; Employee wages and benefits, overhead costs as well as other direct or indirect operating, maintenance and administrative costs incurred by the Recipient for the Project, and more specifically, but without limiting the generality of the foregoing, costs relating to services delivered directly by permanent employees of the Recipient; Unreasonable meal, hospitality or incidental costs or expenses of Consultants; Costs associated with completing funding applications; Costs of accommodation for any Aboriginal Group; Costs incurred contrary to section A17.1 of Schedule A of this Agreement Any amount for which the Recipient has received, will receive or is eligible to receive, a rebate, credit or refund; In the Province s sole and absolute discretion any costs or expense of goods or services acquired from parties that are not at Arm s Length from the Recipient; and Any costs associated with a Contract that the Province has determined was awarded in a manner that is inconsistent with the requirements of Article 6 of Schedule A of this Agreement. The Province shall have no obligation to pay any costs which it deems ineligible and shall have no liability, or be responsible for any penalty or cost, associated with such determination. [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE F FOLLOWS] Page 26 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 195 of 311

196 File Number: OCIF AC SCHEDULE F FINANCIAL INFORMATION F1 F2 F3 Maximum Funds. Maximum Funds means an amount up to Six Hundred Forty Nine Thousand Seven Hundred Eighty Nine Dollars ($649,789). Holdback. The Province may withhold up to ten (10) percent from each payment of Funds the Province makes to the Recipient under this Agreement as a Holdback. Provision Of Funds. The Province will provide the Funds to the Recipient, subject to the terms and conditions of the Agreement, based on the following payment schedule: Project Milestone Payment Recipient Expected Date* No Later Than Milestone 1: Agreement Execution Milestone 2: Submission and Acceptance of Revised Budget Report, Construction Contract Award Report, and Progress Report (submitted within fifteen (15) Business Days of a council resolution awarding 70% of the Project costs) Milestone 3: Submission and Acceptance of Final Report (should be submitted no later than sixty (60) Business Days of the Project Completion Date) March 9, 2018 March 9, 2018 May 25, 2018 June 28, 2019 January 11, 2019 February 14, 2020 *Recipient Expected Date is the date supplied by the Recipient in their Project application as when the required documentation will be submitted. If there is a variance between the date noted in Recipient Expected Date and the actual date the milestone documentation will be submitted by the Recipient, Notice must be provided as soon as possible to the Province. Page 27 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 196 of 311

197 File Number: OCIF AC MILESTONE PAYMENT AMOUNT REQUIRED DOCUMENTATION Milestone 1: Execution of this Agreement by both Parties. Milestone 2: Within fifteen (15) Business Days of the Tender Award of at least 70% of total Eligible Costs by the Recipient, the submission and acceptance by the Province of the required Reports. An amount up to fifty-five percent (55%) of the Maximum Funds Provided it is not a negative figure, an amount up to seventyfive percent (75%) of the lesser of: (i) The Maximum Funds, less the amount paid at Milestone 1; and (ii) An amount calculated by multiplying ninety percent (90%) against the forecasted total Eligible Costs to the limit of the Maximum Funds, less the amount paid at Milestone 1. An executed Agreement and a Council by-law / Board resolution authorizing the Recipient s entry into the Agreement. Construction Contract Award Report; Revised Budget Report; and Progress Report, all as described in Schedule I of this Agreement. Milestone 3: After Project Completion by the Recipient, the submission and acceptance by the Province of the required Reports. Provided it is not a negative figure, the lesser of : (i) The balance of the Funds, if any, to the limit of the Maximum Funds; and (ii) Ninety percent (90%) multiplied by the final total Eligible Costs to the limit of the Maximum Funds. Final Report as described in Schedule I of this Agreement [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE G FOLLOWS] Page 28 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 197 of 311

198 SCHEDULE G ABORIGINAL CONSULTATION REQUIREMENTS File Number: OCIF AC G1.1 Purpose. This Schedule sets out the responsibilities of the Province and the Recipient in relation to consultation with Aboriginal Groups on the Project, and to delegate procedural aspects of consultation from the Province to the Recipient. G1.2 Definitions. For the purposes of this Schedule: Section 35 Duty means any duty the Province may have to consult and, if required, accommodate Aboriginal Groups in relation to the Project flowing from section 35 of the Constitution Act, G2.1 The Province s Responsibilities. The Province is responsible for: (a) Determining the Aboriginal Groups to be consulted in relation to the Project, if any, and advising the Recipient of same; (b) The preliminary and ongoing assessment of the depth of consultation required with the Aboriginal Groups; (c) Delegating, at its discretion, procedural aspects of consultation to the Recipient pursuant to this Schedule; (d) Directing the Recipient to take such actions, including without limitation suspension as well as termination of the Project, as the Province may require; (e) Satisfying itself, where it is necessary to do so, that the consultation process in relation to the Project has been adequate and the Recipient is in compliance with this Schedule; and (f) Satisfying itself, where any Aboriginal or treaty rights and asserted rights of Aboriginal Groups require accommodation, that Aboriginal Groups are appropriately accommodated in relation to the Project. G3.1 Recipient s Responsibilities. The Recipient is responsible for: (a) Giving notice to the Aboriginal Groups regarding the Project as directed by the Province, if such notice has not already been given by the Recipient or the Province; (b) Immediately notifying the Province of contact by any Aboriginal Groups regarding the Project and advising of the details of the same; (c) Informing the Aboriginal Groups about the Project and providing to the Aboriginal Groups a full description of the Project unless such description has been previously provided to them; (d) Following up with the Aboriginal Groups in an appropriate manner to ensure that Aboriginal Groups are aware of the opportunity to express comments and concerns about the Project, including any concerns regarding adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds or archaeological sites of cultural significance to the Aboriginal Groups, and immediately advising the Province of the details of the same; (e) Informing the Aboriginal Groups of the regulatory and approval processes that apply to the Project of which the Recipient is aware after reasonable inquiry; (f) Maintaining the Aboriginal Groups on the Recipient s mailing lists of interested parties for environmental assessment and other purposes and providing to the Aboriginal Groups all notices and communications that the Recipient provides to interested parties and any notice of completion; (g) Making all reasonable efforts to build a positive relationship with the Aboriginal Groups in relation to the Project; Page 29 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 198 of 311

199 File Number: OCIF AC (h) (i) (j) (k) (l) (m) (n) (o) (p) Providing the Aboriginal Groups with reasonable opportunities to meet with appropriate representatives of the Recipient and meeting with the Aboriginal Groups to discuss the Project, if requested; If appropriate, providing reasonable financial assistance to Aboriginal Groups to permit effective participation in consultation processes for the Project, but only after consulting with the Province; Considering comments provided by the Aboriginal Groups regarding the potential impacts of the Project on Aboriginal or treaty rights or asserted rights, including adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds or archaeological sites of cultural significance to an Aboriginal Group, or on other interests, or any other concerns or issues regarding the Project; Answering any reasonable questions to the extent of the Recipient s ability and receiving comments from the Aboriginal Groups, notifying the Province of the nature of the questions or comments received and maintaining a chart showing the issues raised by the Aboriginal Groups and any responses the Recipient has provided; Where an Aboriginal Group asks questions regarding the Project directly of the Province, providing the Province with the information reasonably necessary to answer the inquiry, upon the Province s request; Subject to section G3.1(o) of this Schedule G of this Agreement, where appropriate, discussing with the Aboriginal Groups potential accommodation, including mitigation of potential impacts on Aboriginal or treaty rights, asserted rights or associated interests regarding the Project and reporting to the Province any comments or questions from the Aboriginal Groups that relate to potential accommodation or mitigation of potential impacts; Consulting regularly with the Province during all discussions with Aboriginal Groups regarding accommodation measures, if applicable, and presenting to the Province the results of such discussions prior to implementing any applicable accommodation measures; Complying with the Province s direction to take any actions, including without limitation, suspension or termination of the Project, as the Province may require; and Providing in any contracts with Third Parties for the Recipient s right and ability to respond to direction from the Province as the Province may provide. G3.2 Acknowledgement By Recipient. The Recipient hereby acknowledges that, notwithstanding section A5.2 of the Agreement, the Province, any provincial ministry having an approval role in relation to the Project, or any responsible regulatory body, official, or provincial decision-maker, may participate in the matters and processes enumerated therein as they deem necessary. G3.3 Recipient Shall Keep Records And Share Information. The Recipient shall carry out the following functions in relation to record keeping, information sharing and reporting to the Province: (a) Provide to the Province, upon request, complete and accurate copies of all documents provided to the Aboriginal Groups in relation to the Project; (b) Keep reasonable business records of all its activities in relation to consultation and provide the Province with complete and accurate copies of such records upon request; (c) Provide the Province with timely notice of any Recipient mailings to, or Recipient meetings with, the representatives of any Aboriginal Group in relation to the Project; (d) Immediately notify the Province of any contact by any Aboriginal Groups regarding the Project and provide copies to the Province of any documentation received from Aboriginal Groups; Page 30 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 199 of 311

200 File Number: OCIF AC (e) (f) (g) (h) Advise the Province immediately of any potential adverse impact of the Project on Aboriginal or treaty rights or asserted rights of which it becomes aware; Immediately notify the Province if any Aboriginal archaeological resources are discovered in the course of the Project; Provide the Province with summary reports or briefings on all of its activities in relation to consultation with Aboriginal Groups, as may be requested by the Province; and If applicable, advise the Province if the Recipient and an Aboriginal Group propose to enter into an agreement directed at mitigating or compensating for any impacts of the Project on Aboriginal or treaty rights or asserted rights. G3.4 Recipient Shall Assist The Province. The Recipient shall, upon request lend assistance to the Province by filing records and other appropriate evidence of the activities undertaken both by the Province and by the Recipient in consulting with Aboriginal Groups in relation to the Project, attending any regulatory or other hearings, and making both written and oral submissions, as appropriate, regarding the fulfillment of Aboriginal consultation responsibilities by the Province and by the Recipient, to the relevant regulatory or judicial decision-makers. G4.1 No Acknowledgment Of Duty To Consult Obligations. Nothing in this Schedule shall be construed as an admission, acknowledgment, agreement or concession by the Province or the Recipient, that a Section 35 Duty applies in relation to the Project, nor that any responsibility set out herein is, under the Constitution of Canada, necessarily a mandatory aspect or requirement of any Section 35 Duty, nor that a particular aspect of consultation referred to in section G3.1of this Schedule G of this Agreement is an aspect of the Section 35 Duty that could not have lawfully been delegated to the Recipient had the Parties so agreed. G5.1 No Substitution. This Schedule shall be construed consistently with but does not substitute for any requirements or procedures in relation to Aboriginal consultation or the Section 35 Duty that may be imposed by a ministry, board, agency or other regulatory decision-maker acting pursuant to laws and regulations. Such decision-makers may have additional obligations or requirements. Nonetheless, the intent of the Province is to promote coordination among provincial ministries, boards and agencies with roles in consulting with Aboriginal Groups so that the responsibilities outlined in this Agreement may be fulfilled efficiently and in a manner that avoids, to the extent possible, duplication of effort by Aboriginal Groups, the Recipient, the Province, and provincial ministries, boards, agencies and other regulatory decision-makers. G6.1 Notices In Relation To Schedule. All notices to the Province pertaining to this Schedule shall be in writing and shall be given sent to the person identified under section C5 of Schedule C of this Agreement. [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE H FOLLOWS] Page 31 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 200 of 311

201 File Number: OCIF AC SCHEDULE H COMMUNICATIONS PROTOCOL H1 H2 Application Of Protocol. This Protocol applies to all communications activities related to any funding the Recipient receives under this Agreement. Communications activities may include, but are not limited to: (a) Project signage (b) Media events and announcements, including news conferences, public announcements, official events or ceremonies, news releases (c) Printed materials (d) Websites (e) Photo compilations (f) Award programs (g) Awareness campaigns Project Signage. The Province may require that a sign be installed at the site of the Project. Sign design, content and installation guidelines will be provided by the Province. If the Recipient installs a sign advertising the Project at the site of a Project, the Recipient will, at the Province s request, provide acknowledgement of the provincial contribution to the Project in a manner to be prescribed by the Province. Where the Recipient decides to install a permanent plaque or other suitable marker with respect to a Project, it must recognize the provincial contribution to the Project and be approved by the Province prior to installation. The maximum costs per sign will be: (a) Two thousand two hundred fifty dollars ($2,250.00) for small signs; and (b) Four thousand two hundred fifty dollars ($4,250.00) for large signs. The Recipient is responsible for the production and installation of Project signage, unless otherwise agreed upon in writing prior to the installation of the signage. H3 Media Events. The Province or the Recipient may request a media event, announcement or recognition of key milestones related to Project. In requesting a media event or an announcement, the Party requesting the event will provide at least twenty-one (21) Business Days notice to the other Party of its intention to undertake such an event. The event will take place at a date and location that is mutually agreed to by the Parties. The Parties will have the opportunity to participate in such events through a designed representative. Each participant will choose its designated representative. All joint communications material related to media events and announcements must be approved by the Province and recognize the funding provided by the Province. Media events and announcements include but are not limited to: (a) News conferences (b) Public announcements (c) Official events or ceremonies (d) News releases H4 Awareness Of Project. The Recipient may include messaging in its own communications products and activities with regards to the Project. When undertaking such activities, the Page 32 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 201 of 311

202 File Number: OCIF AC Recipient will provide the opportunity for the Province to participate and will recognize the funding provided by the Province. H5 H6 Issues Management. The Recipient will share information immediately with the Province should significant emerging media, Project or stakeholder issues relating to a Project arise. The Province will advise the Recipient, when appropriate, about media inquiries concerning the Project. Communicating Success Stories. The Recipient agrees to communicate with the Province for the purposes of collaborating on communications activities and products including but not limited to success stories and features relating to the Project. The Recipient acknowledges and agrees that the Province may publicize information about the Project. The Province agrees it will use reasonable efforts to consult with the Recipient about the Province s publication about the Project prior to making it. H7 Disclaimer. If the Recipient publishes any material of any kind relating to the Project or the Ontario Community Infrastructure Fund, the Recipient will indicate in the material that the views expressed in the material are the views of the Recipient and do not necessarily reflect the Province s views. [REST OF PAGE INTENTIONALLY LEFT BLANK SCHEDULE I FOLLOWS] Page 33 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 202 of 311

203 File Number: OCIF AC SCHEDULE I REPORTS I1 Reports. Reports shall include the following: Name of Report Construction Contract Award Report Revised Budget Report Required Content A Report including a resolution or other municipal document recognizing the awarding of the Project tender(s) by council for at least 70% of total Eligible Costs. This Report is required as part of the submission package for Milestone 2. A Report detailing forecasted total Eligible Costs at the time of tender award. The Recipient shall use the form provided by the Province. This Report is required as part of the submission package for Milestone 2. A Report providing an update on Project status. The Recipient shall use the form provided by the Province. Progress Report Final Report Other Reports This Report is required: twice a year by May 15 and October 15 for the Term of the Agreement or until the submission of Milestone 3; and as part of the submission package for Milestone 2. A report summarizing the Project s outcome and status at Project Completion. The Recipient shall use the form provided by the Province, and must include a statement of final Eligible Costs which have been incurred and paid by the Recipient, as well as copies of invoices and/or payment certificates. This Report is required as part of the submission package for Milestone 3. As may be directed by the Province from time to time, if any. [REST OF PAGE INTENTIONALLY LEFT BLANK END OF AGREEMENT] Page 34 of 34 By-law No Being a By-law to authorize the execution of an Ont... Page 203 of 311

204 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: From: Mayor Fearrey and Members of Council Rob Camelon, Director of Public Works Date: February 14, 2018 Re: Landfill Cover, Compaction & Maintenance Services Tender Recommendation: Be it resolved that Council authorize staff to award the following tenders for Landfill Cover, Compaction & Maintenance Services to: Successful Bidder Landfill Location Tender Cost (excl. HST) Ltd. Haliburton $ 61, Hawk River Construction West Guilford $ 72, Everitt Enterprises Kennisis Lake $ 40, Summary: The Public Works Department issued a Landfill Cover, Compaction & Maintenance Services Tender on January 15, 2018, with a closing date of January 31, Invitations were sent to thirteen local companies, advertised for two weeks in a local newspaper and posted on the municipal website. Five companies submitted tenders for the work. Financial Implications: Tender costs will be included in the 2018 budget. Attachments: Landfill Tender Summary Sheet Landfill Cover, Compaction and Maintenance Services Tender. Page 204 of 311

205 Landfill Cover, Compaction and Maintenance Services Tender. Page 205 of 311 Haliburton Landfill Site 222 Industrial Park Rd Service Provide Granular A as per OPSS.MUNI 1010 to repair/construct roadways as requested; FOB Haliburton Landfill Provide sand cover material to close out areas of landfill as requested; Material with clay content is acceptable; FOB Haliburton Landfill Use crawler excavator to handle C&D material and commercial waste to make room in landfill; load third party trailers Use crawler dozer to place, level & compact waste & cover material Estimated Annual Quantity Thomas Contracting Page 1 of Ltd Vince Hammond Trucking Hawk River Construction 200 yd 3 $ 5, $ 4, $ 4, $ 5, yd 3 $ 50, $ 24, $ 37, $ 36, hour No Bid $ 15, $ 15, $ 19, hour No Bid $ 18, $ 24, $ 30, Subtotal $ 55, $ 61, $ 82, $ 90, % HST $ 7, $ $ 10, $ 11, Total $ 62, $ 70, $ 93, $ 102, Everitt s Enterprises No Bid

206 Landfill Cover, Compaction and Maintenance Services Tender. Page 206 of 311 West Guilford Landfill Site Highway 118 Service Provide Granular A as per OPSS.MUNI 1010 to repair/construct roadways as requested; FOB West Guilford Landfill Provide sand cover material to close out areas of landfill as requested; Material with clay content is acceptable; FOB West Guilford Landfill Use crawler excavator to handle C&D material and load third party trailers (~110 yd 3 per trailer) Use crawler dozer to place, level & compact waste & cover material Estimated Annual Quantity Thomas Contracting Page 2 of 3 Hawk River Construction Ltd 200 yd 3 $ 5, $ 5, $ 5, yd 3 $ 50, $ 36, $ 39, each No Bid $ 7, $ 18, hour No Bid $ 24, $ 24, Subtotal $ 55, $ 72, $ 86, % HST $ 7, $ 9, $ 11, Total $ 62, $ 81, $ 97, Everitt s Enterprises No Bid Vince Hammond Trucking No Bid

207 Landfill Cover, Compaction and Maintenance Services Tender. Page 207 of 311 Kennisis Landfill Site 4531 Kennisis Lake Rd Service Provide Granular A as per OPSS.MUNI 1010 where required to repair roadway; FOB Kennisis Lake Landfill Provide sand cover material to close out areas of landfill as requested; Material with clay content is acceptable; FOB Kennisis Lake Landfill Provide top cover material capable of supporting plant growth; FOB Kennisis Lake Landfill Use crawler dozer to level & compact cover material & waste (includes occasional push up at scrap metal pile) as requested by Landfill Manager Estimated Annual Quantity Everitt s Enterprises Page 3 of 3 Hawk River Construction Thomas Contracting 100 yd 3 $ 2, $ 2, $ 3, ,000 yd 3 $ 30, $ 38, $ 69, yd 3 $ 5, $ 17, No Bid 40 hours $ 3, $ 5, No Bid Subtotal $ 40, $ 63, $ 73, % HST $ 5, $ 8, $ 9, Total $ 46, $ 72, $ 82, Ltd No Bid Vince Hammond Trucking No BId

208 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Rob Camelon, Director of Public Works Date: February 12, 2018 Re: Watsons General Contracting Proposed Rate Increase Follow-up Recommendation: Be it resolved that Council approve a rate of $19.25 per hour plus HST to Watsons General Contracting (Watsons) to provide landfill site attendants at municipal landfills as required retroactively from January 1 to December 31, 2018; And further that Council approve a rate of $20.55 per hour plus HST to Watsons General Contracting to provide landfill site attendants at municipal landfills as required from January 1 to December 31, Background: Summary: Staff brought forward a proposal from Watsons to Council s January meeting asking for a $5.10 per hour (from $15.87 to $20.97) increase for 2018, citing Bill 168 as the main reason. Council rejected the proposal and authorized staff to meet with the contractor and negotiate a more viable rate. Staff met with Watson s and were able to secure the rates that are recommended. The 2019 rate includes the $1.00 per hour minimum wage rate increase effective January 1, Financial Implications: Based on 2017 hours, the Municipality will incur an additional $31,000 for 2018 and an additional $12,000 for 2019 against the environmental budget for contracted services. Attachments: None. Watsons General Contracting - Proposed Rate Increase Follow-up. Page 208 of 311

209 BUILDING PERMIT REPORT TO JANUARY 31, 2018 Number Permits for Month Value for Month Major Residential Commercial Minor Residential Number Permits to Date Value to Date January ,383, ,383, ,995, ,995, ,370, ,370,000 February ,500, ,883, , ,458, ,370,000 March ,348, ,231, ,022, ,480, ,370,000 April ,687, ,918, ,075, ,555, ,370,000 May ,499, ,417, ,805, ,360, ,370,000 June ,742, ,159, ,890, ,250, ,370,000 July ,438, ,597, ,025, ,275, ,370,000 August ,083, ,680, ,031, ,306, ,370,000 September ,075, ,755, ,081, ,388, ,370,000 October ,254, ,009, ,026, ,414, ,370,000 November ,520, ,529, ,993, ,407, ,370,000 December ,498, ,027, ,765, ,172, ,370,000 Building Permit Report - January Page 209 of 311

210 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Tammy Wilson Planning Administrative Clerk Date: February 12 th, 2018 Re: Request to Purchase Shore Road Allowance In front of Part of Lot 8, Concession 4 Long Lake Adjacent to the Lands of Kukkonen Roll No.: Geographic Township of Dudley Recommendation: Background: Be it resolved that Council approves for processing an application by Peter and Loretta Kukkonen to purchase a portion of the shore road allowance along the shore of Long Lake in front of their property in Lot 8, Concession 4 in the geographic Township of Dudley. Pursuant to Section of the Official Plan, the frame shed located on the shore road allowance is to be removed or moved into compliance with Zoning By-law These lands are declared Surplus. Mr. and Mrs. Kukkonen have made application to purchase the shore road allowance in front of their property on Long Lake. We have no record of a building permit for the seasonal dwelling, which is not located on the shore road allowance. However, it was first assessed in1966 and has legal non-complying status with regards to the water setback. There is a private cabin and shed located on the shore road allowance. We have no record of a building permit for the cabin. It was first assessed in 1969, and its location is recognized pursuant to Section of the Official Plan. We have no record of a building permit for the shed and it has not been assessed for tax purposes. The shed is to be removed or moved into compliance with Zoning By-law Summary: Staff request direction and approval to process the application. Financial Implications: None Attachments: Key Map, site plan and pictures P1. Request to Purchase Shore Road Allowance, Adjacent to the Lands of K... Page 210 of 311

211 KEY MAP Permission to Use Road Allowance Adjacent to Lands of Kukkonen Part Lot 8, Concession 4 Township of Dudley LOT 7, CON 5 Roll No Kennaway Rd LOT 8, CON 5 LOT 9, CON 5 µ LOT 10, CON 5 Owl Bay Tr LOT 7, CON 4 LOT 8, CON 4 Subject Lands LOT 10, CON 4 LOT 9, CON 4 Cascade Tr Sisu Ln Pavilion Ln Long Lake Date: 1/23/2018 DISCLAIMER: This map is for planning reference purposes only and is not a survey of properties. No representation is made or warranty given as to its content. User assumes all risk of use. The Municipality of Dysart et al assumes no responsibility for any loss resulting from such use. This publication may not be reproduced in any form, in part or in whole, without written permission. BASE DATA SOURCE: QUEEN'S PRINTER OF ONTARIO Use of this data does LOT not 7, constitute CON 3 an endorsement by MNR or the Ontario Government Meters LOT 8, CON 3 LOT 8, CON 3 Long Lake WAO LOT 9, CON 3 LOT 10, CON 3 P1. Request to Purchase Shore Road Allowance, Adjacent to the Lands of K... Page 211 of 311

212 P1. Request to Purchase Shore Road Allowance, Adjacent to the Lands of K... Page 212 of 311

213 P1. Request to Purchase Shore Road Allowance, Adjacent to the Lands of K... Page 213 of 311

214 P1. Request to Purchase Shore Road Allowance, Adjacent to the Lands of K... Page 214 of 311

215 P1. Request to Purchase Shore Road Allowance, Adjacent to the Lands of K... Page 215 of 311

216 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Tammy Wilson Planning Administrative Clerk Date: February 14 th, 2018 Re: Request to Purchase Shore Road Allowance In front of Lot 6, Concession 9, Part 2, Plan 19R Growler Lake Road Adjacent to the Lands of Grierson Roll No.: Geographic Township of Guilford Recommendation: Background: Be it resolved that Council approves for processing an application by Mark and Beverley Grierson to purchase a portion of the shore road allowance along the shore of Bat Lake in front of their property in Lot 6, Concession 9, Part 2, Plan 19R-6640 in the geographic Township of Guilford. Pursuant to Section of the Official Plan, the deck located on the shore road allowance is to be removed or moved into compliance with Zoning By-law These lands are declared Surplus. Mr. and Mrs. Grierson have made application to purchase the shore road allowance in front of their property on Bat Lake. We have no record of a building or septic permit for the frame building, which is located on the survey, dated June 19, 2017, and it has not been assessed for tax purposes. The attached deck encroaches into the shore road allowance. The Building Department has also been notified of the frame building. Summary: Staff request direction and approval to process the application. Financial Implications: None Attachments: Key Map, site plan P2. Request to Purchase Shore Road Allowance, Adjacent to Lands of Grier... Page 216 of 311

217 KEY MAP Application to Purchase Shore Road Allowance In Front of Part Lot 6, Concession 9, Part 2, 19R-6640 Adjacent to the Lands of Grierson Township of Guilford Misty Knoll Tr Downrigger Ct Lipsy Lake Caboodle Ln Kennisis Lake Rd Klaxon Lake Subject Lands Wildgoose Lake Growler Lake Dr Bat Lake Trapline Tr Claypack Lake Binscarth Tr Barry Line Rd Marigold Rd 7 Kennisis Lake Rd Date: 9/12/2017 DISCLAIMER: This map is for planning reference purposes only and is not a survey of properties. No representation is made or warranty given as to its content. User assumes all risk of use. The Municipality of Dysart et al assumes no responsibility for any loss resulting from such use. This publication may not be reproduced in any form, in part or in whole, without written permission. BASE DATA SOURCE: QUEEN'S PRINTER OF ONTARIO Use of this data does not constitute an endorsement by MNR or the Ontario Government ,320 Meters Green Lake µ P2. Request to Purchase Shore Road Allowance, Adjacent to Lands of Grier... Page 217 of 311

218 P2. Request to Purchase Shore Road Allowance, Adjacent to Lands of Grier... Page 218 of 311

219 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Tammy Wilson Planning Administrative Clerk Date: February 14, 2018 Re: Request to Purchase Shore Road Allowance In front of Lot 8, Concession 1, Block 76, Plan C52 Allen Lake Adjacent to the Lands of Harcourt Park Inc. (Tenant: Shaw) Roll No.: Geographic Township of Harcourt Recommendation: Background: For discussion and staff direction. An application was submitted by Harcourt Park Inc. (Tenant = Shaw) to purchase the shore road allowance in front of their property on Allen Lake. A resolution was passed at the November 20 th, 2017 Council meeting declaring the road allowance surplus with a condition that the frame shed located on the shore road allowance to be removed or moved into compliance with Zoning By-law Mr. Shaw would like Council to re-consider their condition. Section states that Council may as a condition of such conveyances require one or more of the following: require the removal of inappropriately located accessory buildings. For clarity, any building or structure that was clearly constructed prior to July 11 th, 1977 and has been assessed for tax purposes, will be permitted, subject to compliance with Section 3.19 of Zoning Bylaw , as amended from time to time; or There is no record of a building permit for the framed shed located on the shore road allowance and it has not been assessed for tax purposes. If Council, permits the subject building to remain, a minor variance is required to legalize the water setback. P3. Request to Purchase Shore Road Allowance, Adjacent to Lands of Harco... Page 219 of 311

220 Summary: Staff request direction with regard to the shed. Financial Implications: None Attachments: Key Map, survey and pictures, and letter correspondence P3. Request to Purchase Shore Road Allowance, Adjacent to Lands of Harco... Page 220 of 311

221 Application to Purchase Shore Road Allowance In Front of Lot 8, Concession 1 Adjacent to the Lands of Harcourt LOT 35, Park CON 9Inc. - Tenant: Shaw Township of Harcourt µ KEY MAP LOT 2, CON 8 LOT 1, CON 8 Len Crawford Dr Goldfinch Ln LOT 35, CON 8 Phoebe Cr Subject Lands Allen Lake Corylus Ln LOT 34, CON 8 Allen Lake Dr LOT 2, CON 7 Date: 10/20/2017 DISCLAIMER: This map is for planning reference purposes only and is not a survey of properties. No representation is made or warranty given as to its content. User assumes all risk of use. The Municipality of Dysart et al assumes no responsibility for any loss resulting from such use. This publication may not be reproduced in any form, in part or in whole, without written permission. LOT 34, CON 7 LOT 35, CON 7 BASE DATA SOURCE: QUEEN'S PRINTER OF ONTARIO Use of this data does not constitute an endorsement by MNR or the Ontario Government. Allen Lake Dr Meters LOT 1, CON 7 P3. Request to Purchase Shore Road Allowance, Adjacent to Lands of Harco... Page 221 of 311

222 P3. Request to Purchase Shore Road Allowance, Adjacent to Lands of Harco... Page 222 of 311

223 P3. Request to Purchase Shore Road Allowance, Adjacent to Lands of Harco... Page 223 of 311

224 P3. Request to Purchase Shore Road Allowance, Adjacent to Lands of Harco... Page 224 of 311

225 P3. Request to Purchase Shore Road Allowance, Adjacent to Lands of Harco... Page 225 of 311

226 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Jeff Iles, Director of Planning and Land information Date: February 9 th, 2018 Re: Application for Permission to Use a Municipal Road Allowance Adjacent to Lands of Evans Municipal Road Allowance Between Lots Concessions 15 and 16, in Concession 7 Geographic Township of Dysart, Municipality of Dysart et al RECOMMENDATION: Staff recommends that Council pass the following resolution: Be it resolved that Council grants permission to Glenn and Teresa Evans to use the municipal road allowance on between Lots, 15 and 16 in Concession 7, Geographic Township of Dysart, Municipality of Dysart et al as shown on the sketch attached to the signed Acknowledgement Form. Use is restricted to the drive way shown on said sketch. Permission extends to heirs, executors and invited guests and is subject to the terms and conditions outlined in the Municipality s standard acknowledgement form for use of a road allowance. Background: Mr. and Mrs. Evans constructed a driveway on the road allowance between Lots 15 and 16, Concession 7. They note that the reduced grade of the new driveway is safer for them and propane delivery trucks. They have submitted to requests to Council. They would like to purchase the road allowance. If Council does not wish to close and convey the road allowance, they request permission to use the said municipal road allowance. Section 2(c) of Policy 32 (A Policy to Govern the Use of Municipal Road Allowances) supports this request to use the original road allowance. Mr. and Mrs. Evans have signed the Municipality's Standard Acknowledgement Form. Section of the Dysart et al Official Plan gives the following direction for the closing and conveying of road allowances (bullet #3 may apply): "Council may, at its sole discretion, consider closing and conveying a road allowance if one or more of the following circumstances applies: a shore road allowance that abuts and is directly in front of a shoreline lot, where there are no other matters of public interest identified; P4. Permission to Use Road Allowance, Evans, Ridgeview Road, Township of... Page 226 of 311

227 an original road allowance or a road allowance dedicated on a plan of subdivision, only where deemed appropriate by the Municipality to specifically resolve an encroachment of a building or structure from an abutting lot and where suitable, alternative public access is provided or available; an original road allowance or a road allowance dedicated on a plan of subdivision to address a topographic constraint which hinders the proper development of an abutting lot, only where deemed appropriate by the Municipality and where suitable, alternative public access is provided or available; an original road allowance that bisects a proposed plan of subdivision, only where deemed appropriate by the Municipality and where suitable, alternative public access is provided or available; or where the Municipality has negotiated an exchange of land with a property owner to provide more suitable public road or water access." If Council chooses to convey the road allowance, permission to use road allowance is not required. The applicant will be asked to submit a road closing application. If Council chooses to sell the original allowance for road, 33 feet must be offered to the owners on the other side of the road allowance. If Council chooses to sell the original allowance for road, the purchase price will be determined based on an estimate of market value. Summary: Mr. and Mrs. Evans have constructed on the municipal road allowance. They are requesting to purchase the road allowance or permission to use the said road allowance. Financial Implications: there are no financial implications. ATTACHMENTS: The key map, a property sketch and letter from the applicants. P4. Permission to Use Road Allowance, Evans, Ridgeview Road, Township of... Page 227 of 311

228 P4. Permission to Use Road Allowance, Evans, Ridgeview Road, Township of... Page 228 of 311

229 Brohm Dr Dysart Av LOT 15, CON 8 KEY MAP Permission to Use Road Allowance LOT 14, CON 8 Between Lots 15 and 16, Concession 7 Adjacent to Lands of Evans Part Lot 16, Concession 7, Part 1, 19R-201 Township of Dysart Head Lake Maple Av µ Victoria St Roll No York St LOT 17, CON 8 Highland St Gelert Rd LOT 15, CON 8 Lake Av LOT 16, CON 8 Cedar Av Mountain St LOT 14, CON 8 Subject Lands Ridge View Rd LOT 14, CON 7 LOT 15, CON 7 LOT 16, CON 7 LOT 17, CON 7 Date: 2/9/2018 DISCLAIMER: This map is for planning reference purposes only and is not a survey of properties. No representation is made or warranty given as to its content. User assumes all risk of use. The Municipality of Dysart et al assumes no responsibility for any loss resulting from such use. This publication may not be reproduced in any form, in part or in whole, without written permission. BASE DATA SOURCE: QUEEN'S PRINTER OF ONTARIO Use of this data does not constitute an endorsement by MNR or the Ontario Government Meters P4. Permission to Use Road Allowance, Evans, Ridgeview Road, Township of... Page 229 of 311

230 P4. Permission to Use Road Allowance, Evans, Ridgeview Road, Township of... Page 230 of 311

231 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Jeff Iles Director of Planning and Land Information Date: February 9 th, 2018 Re: Request to Waive Site Plan Control Lands of Medeba Bible Camp Part Lot 6, Concession 5 Geographic Township of Guilford Recommendation: Staff recommend that Council pass the following resolution: Be it resolved that Council waives the requirement for site plan agreement with Medeba Bible Camp with respect to the construction of a 4700 square foot kitchen/dish room and a 4600 square foot rooming house. Background: Medeba Bible Camp is working on plans for two buildings on their property. They plan to demolish and reconstruct a 4700 square foot kitchen and dish room. They also plan to demolish the current Chalet 9 & 10 building and replace it with a 4600 square foot building used for accommodation. The property is zoned Tourist Commercial (CT) in the vicinity of the camp buildings. The remainder of the property is zone Rural Type 1 (RU1). The proposed buildings appear to comply with the provisions of the CT zone. Property building permits and plans will be required, in compliance with the Ontario Building Code. At their meeting on September 7 th, 2010, Council waived the requirement for a site plan agreement for an addition to the office building. Summary: Staff request direction with respect to a request by Medeba Bible Camp to waive site plan control for the construction of a rooming house and a kitchen and dish room. Financial Implications: None Attachments: Letter from Camp Medeba, site plan and building site plan index. P5. Request to Waive Site Plan Control, Medeba Bible Camp, Kennisis Lake... Page 231 of 311

232 P5. Request to Waive Site Plan Control, Medeba Bible Camp, Kennisis Lake... Page 232 of 311

233 Building: Homestead ( A ) Use: Main Dwelling Building Footprint Area: 900 square feet Building Height: 25 feet Gross living Floor Area: 1600 square feet Building: Kitchen / Dish Room ( B ) Use: Cooking dishwashing Building Footprint Area: 1200 square feet Building Height: 17 feet Gross Floor Area: 1200 square feet Proposed to Replace Homestead (A) Kitchen / Dish room (B) Trailhead Eatery Kitchen / Dish room (A) (Indicated by a dashed line) Use: Cooking, dishwashing, dining Addition Footprint Area: 4700 Building Height: 18 feet Gross Floor Area: 4700 Building: Dining Room ( B1 ) Use: dining room Building Footprint Area: 2320 square feet Building Height: 23 feet Gross Floor Area: 2160 square feet Covered Deck Area: 160 square feet Building: Office / Apartment ( C ) Use: Office space and an apartment Building Footprint Area: 2974 square feet Building Height: 18 feet Gross Floor Area: 2650 square feet Covered deck Area: 330 square feet Building: Office / Apartment( C1 ) Use: Office space and an apartment Building Footprint Area: 1212 square feet Building Height: 18 feet Gross Floor Area: 1056 square feet Covered deck Area: 156 square feet Building: Lodge ( D ) Use: General meeting Area, camp store, climbing gym Building Footprint Area: 5754 square feet Building Height: 35 feet Gross Floor Area 10,150 square feet (including covered porches) Building: Tri-Program ( E ) Use: Program equipment storage Building Area: 1131 square feet Building Height: 14 feet Gross Floor Area: 1131 square feet Building Site Plan Index January 2018 P5. Request to Waive Site Plan Control, Medeba Bible Camp, Kennisis Lake... Page 233 of 311

234 Building: Workshop ( F ) Use: Construction equipment storage Building Area: 1050 square feet Building Height: 13 feet Gross Floor Area: 1050 square feet Building: Chalet 1-8 ( G ) Use: Rental rooms Building Footprint Area: 1640 square feet Building Height: 20 feet Gross living Floor Area: 2400 square feet Covered Porch and deck combined square footage: 880 Building: Chalet 9-10 ( H ) Use: Rental rooms Building Area: 450 square feet Building Height: 13 feet Gross Floor Area: 450 square feet Proposed to Replace Chalet 9-10 (H) River House (H) (Indicated by a dashed line) Use: Rental Rooms Building Footprint: 2300 Building Height: 25 feet Gross Floor Area 4600 Building: North Program Building ( I ) Use: Program equipment storage Building Area: 310 square feet Building Height: 14 feet Gross Floor Area: 310 square feet Building: White Water Cabin (J2 ) Use: Program equipment storage Building Area: 697 square feet Building Height: 13feet Gross Floor Area: 697 square feet Building: Program Cabins ( J4-11 ) Use: Storage/program cabins Building Footprint Area: 250 square feet Building Height: 12 feet Gross Floor Area: 250 square feet Building: Rental Cabins ( K ) Use: Rental cabins Building Area: 485 square feet Building Height: 14 feet Gross Floor Area: 485 square feet Building: Central Washroom ( L ) Use: Main Washroom Building Footprint Area: 3000 square feet Building Height: 18 feet Gross Floor Area: 2500 square feet Covered Deck Area: 500 square feet P5. Request to Waive Site Plan Control, Medeba Bible Camp, Kennisis Lake... Page 234 of 311

235 Building: The Hub (M) Use: Rental Cabin with meeting Area. Building Footprint Area: 2610 Building Height 18 Feet Gross Floor Area: 2450 square feet Covered Deck: 160 square feet Building: Staff House (N) (separate piece of property) Use: Rental House Building Footprint Area: 520 square feet Building Height: 14 feet Gross Floor Area: 520 square feet Building: Junction (O) Use: Meeting Room Building Footprint Area: 768 square feet Building Height:12 feet Gross Floor Area: 768 square feet Building: Cottage (P) (separate piece of property) Use: Rental Rooms Building Footprint Area: 900 square feet Building Height: 12 Feet Gross Floor Area: 900 square feet P5. Request to Waive Site Plan Control, Medeba Bible Camp, Kennisis Lake... Page 235 of 311

236 P5. Request to Waive Site Plan Control, Medeba Bible Camp, Kennisis Lake... Page 236 of 311

237 Municipality of Dysart et al P.O. Box 389, 135 Maple Avenue, Haliburton, Ontario K0M 1S0 Murray G. Fearrey Mayor Tamara J. Wilbee C.A.O. The Heart of the Highlands To: Mayor Fearrey and Members of Council From: Sue Harrison Date: February 15th, 2018 Re: Request for Extension to Draft Approval Files 46T Lands of Ontario Inc. Part of Roll No.: Geographic Township of Dysart Recommendation: Staff recommends that Council pass this resolution. Be it resolved that Council supports a request by Ontario Inc. to extend draft approval for subdivision application 46T No additional municipal conditions are required. Status Applications 46T received draft approval on March 27th, Draft approval will lapse on April 24, The owner is requesting a one (1) year extension to draft approval to ensure the Regional Registry Office has adequate time to review and approve the Plan of Subdivision for registration. In December, 2017, Council was asked for a one (1) year extension to draft approval to accommodate the construction of the storm water management system which is now complete. The applicant has completed a hydrogeological report, a storm water management assessment, a nitrate loading impact assessment and a site development plan. These documents have been peer reviewed and approved by the County of Haliburton. In the interim, four outstanding approvals have also been completed. o Zoning By-law was passed on Nov. 21, 2016 which changes the zoning of Part Lot 15, Concession 7, in the geographic Township of Dysart in the Municipality of Dysart et al. from RU1 (Rural Type 1) to RR Rural Residential. o The Subdivision Agreement was registered on January 10, o By-law was passed on February 23, 2017, which transfers ownership of a five foot strip of land, being Part 2 of Plan 19R-969, and establishes these P6. Request to Extend Plan of Subdivision Deadline, Ontario Inc.,... Page 237 of 311

238 lands as Highway in the geographic Township of Dysart in the Municipality of Dysart et al. o On February 15 th, the County of Haliburton confirmed the owner had met all conditions of draft plan approval. Background: Ontario Inc. proposes to develop a 7 lot subdivision, which is located at the end of Ridgeview Road. The Municipality recommended draft approval of the application on January 28 th, The proposal is consistent with Provincial Policy and conforms to the provisions of the Dysart et al Official Plan. Summary: The approval for application 46T lapses on April 24th, The owner has requested a one (1) year extension to draft approval to ensure adequate time for the Regional Registry Office to review and approve the Plan of Subdivision for registration. Financial Implications: N/A. Attachments: a key map; the draft plan for file 46T-12003; and, the owner s letter requesting the extension. P6. Request to Extend Plan of Subdivision Deadline, Ontario Inc.,... Page 238 of 311

239 Maple Av KEY MAP Subdivision Agreement Lands of Ontario Inc. Part Lot 15, Concession 7 Geographic Township of Dysart Brooktrout Run Rd Illman Rd µ Harburn Rd Hwy 118 Mallard Rd Industrial Park Rd Hops Dr College Dr Sandford Ct Farmcrest Av Sancayne St Glebe Rd Halbiem Cr Emmerson Ct Museum Rd Bayshore Rd Northstar Tr Harmony Rd Dome St Upland Dr Lakeview St Mulholland Dr Keefer St Grass Lake Grass Lake Rd County Road 21 Wallings Rd Head Lake Lake Av York St Park St Pine Av Highland St Sunnyside St Victoria St George St Orchard Av Eastern Av Cattail Rd Gelert Rd South St Riverside Dr Dean Ct Drag Ct Meadowview Rd Hwy 118 Subject Lands Ridge View Rd Skyline Park Rd Barnum Lake Date: 12/7/2017 DISCLAIMER: This map is for planning reference purposes only and is not a survey of properties. No representation is made or warranty given as to its content. User assumes all risk of use. The Municipality of Dysart et al assumes no responsibility for any loss resulting from such use. This publication may not be reproduced in any form, in part or in whole, without written permission. Mountain St BASE DATA SOURCE: QUEEN'S PRINTER OF ONTARIO Use of this data does not constitute an endorsement by MNR or the Ontario Government Meters P6. Request to Extend Plan of Subdivision Deadline, Ontario Inc.,... Page 239 of 311

240 P6. Request to Extend Plan of Subdivision Deadline, Ontario Inc.,... Page 240 of 311

241 P6. Request to Extend Plan of Subdivision Deadline, Ontario Inc.,... Page 241 of 311

242 Dysart et al Cultural Resources Committee Friday, January 26, 2018 The Cultural Resources Committee of the Corporation of Dysart et al convened a meeting on Friday, January 26, 2018 at 1:00 p.m. in the Dysart et al Council Chambers with the following in attendance: Members: Regrets: Staff: Deputy Mayor Andrea Roberts, Chair Councillor, Tammy Donaldson Laurie Jones Roxanne Casey Bessie Sullilvan Jim Blake Sandra Dupret Kate Butler Kyrie Stoll Jan McMaster Chris Lynd Sue Harrison, Senior Planner Jeff Iles, Director of Planning and Land Information Tammy Wilson, Planning Administrative Clerk ADOPTION OF AGENDA Motion # Moved by: Sandra Dupret Seconded by: Kate Butler Be it resolved that the agenda for the January 26, 2018 Cultural Resources Committee meeting, be approved as presented. CARRIED DISCLOSURE OF PECUNIARY INTEREST None declared. Cultural Resources Committee Re: Minutes of January 26, 2018 Meeting. Page 242 of 311

243 ADOPTION OF MINUTES FROM PREVIOUS MEETING Motion # Moved by: Roxanne Casey Seconded by: Sandra Dupret Be it resolved that the minutes of the November 24, 2017 Cultural Resources Committee meeting be adopted as circulated. CARRIED DELEGATIONS There were no delegations. ITEMS OF BUSINESS 2018 Work Plan: - Five year review of plan - Review plan to ensure short term goals are complete. - Target medium and long term goals. - Jeff and Andrea will look at the projects and goals from last year to determine if they are still relevant. - Committee will continue to report back to Council with yearly updates. - Cultural Resources Committee and staff will provide guidance and direction to newly elected council. Leveraging Cultural Resources of Dysart et al: Andrea will contact Barry Martin about recording a promo for the Haliburton County Folk Society. Pat wrote a script for the public art interactive mapping project, Laurie Jones will record the promo in February. Public Art Policy: Jeff was talking to the Interactive Map student's advisor at Fleming and received permission to display the map on other organizations websites. Jeff will create a permissions form for organizations to fill out and submit to the Planning Department. The Planning Department can then keep track of any organization that has the link on their website. Data Migration of Public Art Inventory: The contract position was offered to the candidate, but has now started a full time job working for Greg Bishop Surveying and Consulting Ltd. Kate will ask Christine Darlington if she is interested in the contract position. Christine worked on the project in the beginning. Cultural Resources Committee Re: Minutes of January 26, 2018 Meeting. Page 243 of 311

244 Networking Session with Algonquin Highlands: The committee asked Tammy to send out a reminder on Monday by to all of the Cultural Resources Committee members. The committee discussed potential agenda items. Plaque Update: The Committee had concerns with the plaque and post shifting in the ground and requested a quote for installation of a sono tube. Jeff will contact the company to ask the question and report back to the committee. The committee felt with the quote was reasonable and requested a quote for the "Working the Jam" plaque. Tammy is to send the wording to Jeff for the plaque. Budget: Jeff reviewed the budget with the committee. The committee proposed a budget be dispersed as follows: - Signage - $ ; - Student - $ ; - Communication/Promotion - $ (Arts Council membership included); and - Public Art Enhancement Project - $ Members Update: Rails End Gallery - Laurie Jones - Hard Water Festival, January 27th at West Guilford Community Centre and Abbey Gardens. - Drum Circle - January 31st. - The Elements Sound Ceremony with Biljana and Friends, February 17th. - Planning Canadian Women Artists - Girls Weekend. - Arts and Craft Festival - August 27, 28 and 29th. - Drum Festival - September 1st. Committee to send letter of support to our MPP to increase funding for Ontario Museums in Motion # Moved by: Laurie Jones Seconded by: Bessie Sullivan Be it resolved that the Cultural Resources Committee send a letter of support to our MPP to increase funding for Ontario's Museums in 2018 as per the Ontario Museum's Associations campaign template. CARRIED Cultural Resources Committee Re: Minutes of January 26, 2018 Meeting. Page 244 of 311

245 Media - Canoe FM - Roxanne Casey - Working on technology for Canoe FM that while playing music in a newer car, the display shows the name of the song, the name of the artist and the album, along with the name of the radio station. These details are also updated as soon as the song changes. - Selling tickets to win a trip to Italy this year. - Radioathon in July. Young Professional Network - Kyrie Stoll - Winter workshop series on at Abbey Gardens this winter. - Hard Water Festival at Abbey Gardens this weekend. - Young professionals Network meeting January 31 st in Head Lake Park for skating. Fleming College Haliburton School of Art + Design - Sandra Dupret - Summer school calendar will be out March 1st. - Fifty-four new courses to be added this year. - Added a digital embroider and CNC candle machine. Haliburton Highlands Museum - Kate Butler - Jim Love is working on a Haliburton County Calendar, you can view the calendar at ourcalendar.ca or artscalendar.ca - Jim has been talking to County Tourism Staff. - January 26th at Canoe FM at at 7:00 p.m. recording live to tape, Rural Rogues Productions. The Haliburton Highlands Museum will be presenting a brand new piece of place-based theatre entitled RE-Generation which tells the story of the last 150 years of Haliburton history through the eyes of one family. Councillor, Tammy Donaldson - Harcourt Community Centre, working on completion of centre. Haliburton County Library - Bessie Sullivan - Bessie and Susan Partridge spoke at the ROMA conference. - Working on Come Try It Fair - The Haliburton Chamber of Commerce and the Haliburton County Public Library has partnered with a number of local businesses and organizations to put this project together. Haliburton County Development Corporation - Jim Blake - LIP funding deadline ends March 15th. Haliburton Sculpture Forest - Jim Blake - Shelly Schell informed Jim of the Elora sculpture project. The Haliburton Sculpture Forest would like to model the same project. The Haliburton Sculpture Forest has pitched the idea to the Haliburton Business Improvement Association. Cultural Resources Committee Re: Minutes of January 26, 2018 Meeting. Page 245 of 311

246 - The juried art exhibition runs from May to October in Elora. - This would give the artists great exposure to sell their exhibits. - Will propose letter to Committee and Council. Jeff Iles, Director of Planning and Land Information - Jeff has designed an advertisement for the Municipality of Dysart et al to be included in the County tourism map. - At the next meeting the Facebook account for the Cultural Resources committee will be discussed. Deputy Mayor, Andrea Roberts, Chair - Haliburton Junction Skate Board Park will be open in April to the public and a ribbon cutting ceremony in May. - 3rd Annual Battle of the Bands and Benefit Concert - February 10th. Ticket sales and proceeds of this event will go towards the construction of Haliburton Junction Skate Park. - Frost Festival February 17th. - Rotary music in the park will be on Tuesday nights in the summer. - At the February meeting the committee can discuss having a meeting in October of ADJOURNMENT Next Meeting: February 23, 2018 Review 2018 Meeting Dates: March 23, April 27, May 25, June 22, August 24, September 28, October 26, November 23 Motion # Moved by: Kate Butler Seconded by: Roxanne Casey Be it resolved that the Cultural Resources Committee adjourn its January 26, 2018 meeting at 3:04 p.m. CARRIED Certified Correct Chair Secretary Cultural Resources Committee Re: Minutes of January 26, 2018 Meeting. Page 246 of 311

247 Dysart et al Environment and Conservation Committee Minutes Thursday, February 1, 2018 The Environment and Conservation Committee of the Corporation of Dysart et al convened a meeting on Thursday, February 1, 2018 at 10:00 a.m. in the Dysart et al Council Chambers with the following in attendance: Council: Staff: Regrets: Councillor Dennis Casey Councillor Susan Norcross Tamara Wilbee, CAO Rob Camelon, Director of Public Works Councillor Walt McKechnie ADOPTION OF AGENDA Chair Casey asked that the following updates be added to the agenda: organic waste, county-wide environment meeting and ROMA update. Motion # Moved by: Councillor Susan Norcross Seconded by: Councillor Dennis Casey Be it resolved that the agenda for the February 1, 2018 meeting of the Environment and Conservation Committee be adopted as amended. CARRIED DISCLOSURE OF PECUNIARY INTEREST None declared. ADOPTION OF MINUTES FROM PREVIOUS MEETING Motion # Moved by: Councillor Susan Norcross Seconded by: Councillor Dennis Casey Be it resolved that the minutes of the December 7, 2017 meeting of the Environment and Conservation Committee be adopted as circulated. CARRIED DELEGATIONS Page 1 of 3 Environment and Conservation Committee Re: Minutes of February 1, 2018 M... Page 247 of 311

248 ITEMS OF BUSINESS Cottage Kits Rob Camelon reported that we are requesting that Highland Storage continue their contract with the Municipality for a further year to produce the cottage kits on our behalf. Class Environmental Assessment Update Two public meetings have been completed and it is anticipated that ASI will present the Phase 2 final report and recommendations for handling of septic waste alternatives to field spreading at a future Council meeting. Minimum Charges for C & D - Discussion It was noted that we need to discuss these fees as we are spending more to remove C and D waste than we are taking in at the gate. Councillor Casey suggested we need to continue to pursue scales at the landfills. It was suggested that we start putting some funds away annually to assist with funding this initiative. Rob noted that Algonquin Highlands has just increased rates by about 10%, so we should monitor their progress. Haliburton Landfill CAZ Update Rob Camelon noted that he had met with our consultant and the Ministry of the Environment Inspector to review Dysart's plans to handle the contamination attenuation zone (CAZ) adjacent to the Haliburton landfill. The Ministry is looking for an end date to complete our proposal to handle the CAZ. It was noted that Northumberland County has undergone a similar process. ROMA Update Councillor Norcross provided an update on the sessions that she attended at the recent ROMA conference that related to such things as septic re-inspection and hazardous waste handling. Organic Waste Update Councillor Casey noted that it is likely going to be 2020 before the Ministry mandates that organics can no longer be accepted in the landfills. County of Haliburton Environment Committees Meeting Councillor Casey reported that he and Councillor Norcross and McKechnie attended a County-wide meeting of all of the lower tier environment committees this past Monday. He said it was a good session focused on climate change and a desire to share Page 2 of 3 Environment and Conservation Committee Re: Minutes of February 1, 2018 M... Page 248 of 311

249 information. It was noted that Dysart has several innovative projects in the works including wood based district energy, biogas, biodigester and a Class EA process related to handling septic waste. ADJOURNMENT AND NEXT MEETING DATE Next Meeting: The next meeting is scheduled to take place on March 1st at 10:00 a.m. Motion # Moved by: Councillor Susan Norcross Seconded by: Councillor Dennis Casey Be it resolved that the Environment and Conservation Committee adjourn its February 1, 2018 meeting at 10:55 a.m. CARRIED Certified Correct Chair Secretary Page 3 of 3 Environment and Conservation Committee Re: Minutes of February 1, 2018 M... Page 249 of 311

250 MUNICIPALITY OF DYSART ET AL JANUARY 2018 CHEQUE SUMMARY Accounts Payable: Cheques # Roads Equipment/Infrastructure Loan Medical Centre Loan Arena Project Loan Streetscape-York St. Project Loan Streetscape-Highland St. Project Loan Loan Advance-Restructure Loan Payment-Restructure Dysart Facilities Bank Transfer 127, Monthly 14, Monthly 3, Monthly 11, Monthly 3, Monthly 11, (3,105,362.00) 1,637, Monthly 40, Total Accounts Payable $ (1,255,791.36) Payroll: PP # 1 65, PP # 2 60, Council PP # 1 8, Total Payroll $ 134, TOTAL CHEQUE SUMMARY $ (1,121,291.06) January 2018 Cheque Summary. Page 250 of 311

251 Municipality of Dysart et al Revenue/Expenditure Report Actual Budget Actual Budget Audited Annual Preliminary Annual TAXATION (7,512,196.51) (7,458,163.00) (8,140,667.66) (8,050,882.00) GENERAL GOVERNMENT Council Expense 117, , , , Administration Revenue (1,877,825.74) (2,227,400.00) (2,637,379.33) (2,802,975.00) Administration Expense 727, , ,354, ,546, Election Revenue Election Expense 15, , , , Rental Properties Revenue (27,271.30) (28,950.00) (26,222.79) (28,950.00) Rental Properties Expense 43, , , , Net General Government (1,001,847.92) (1,198,192.00) (1,129,190.77) (1,097,913.00) PROTECTION TO PERSONS & PROPERTY Fire Revenue (49,167.94) (23,500.00) (50,265.75) (30,500.00) Fire Expense 472, , , , Building ByLaw Revenue (431,240.47) (360,000.00) (427,990.90) (430,375.00) Building ByLaw Expense 376, , , , Police Revenue (10,659.97) 0.00 (5,132.70) 0.00 Police Expense 1,876, ,884, ,168, ,175, Net Protection 2,234, ,331, ,611, ,709, TRANSPORTATION Road Revenue (734,075.71) (801,369.00) (586,804.78) (660,254.00) Stock Inventory Overhead Expense 864, , , , Connecting Link Expense 31, , , , Construction Expense 1,378, ,371, ,408, ,086, Maintenance Expense 1,822, ,779, ,886, ,942, Capital Expense 167, , , , Street Lights 100, , , , Net Transportation 3,630, ,591, ,008, ,853, ENVIRONMENTAL SERVICES Sewer System Revenue (1,006,216.14) (982,918.00) (1,184,936.38) (1,090,552.00) Sewer System Expense 1,044, ,047, ,184, ,087, Garbage Disposal Revenue (594,090.65) (554,000.00) (804,885.78) (641,900.00) Vehicle Expense 3, , , , Haliburton Landfill Expense 474, , , , Harcourt Landfill Expense 74, , , , Kennisis Lake Landfill Expense 104, , , , West Guilford Landfill Expense 125, , , , West & South Bay Landfill Expense 75, , , , Recycling Expense 807, , , , Water Revenue (1,450.00) (1,450.00) (1,450.00) (1,450.00) Water Expense 5, , , , Total Environmental Services 1,114, ,107, , , HEALTH Cemetery Revenue (12,683.71) (26,000.00) (16,533.93) (23,000.00) Cemetery Expense 56, , , , Medical Centre Revenue (106,146.14) (105,557.00) (112,263.87) (161,112.00) Medical Centre Expense 90, , , , Total Health 28, , , , Revenue Expenditure Report Financial Report as at December 31, Page 251 of 311

252 Municipality of Dysart et al Revenue/Expenditure Report Actual Budget Actual Budget Audited Annual Preliminary Annual SOCIAL & FAMILY SERVICES Dymo Bus Revenue (8,434.00) (7,500.00) (8,286.50) (7,900.00) Dymo Bus Expense 19, , , , Total Social & Family 10, , , , RECREATION & CULTURE Head Lake Park Revenue (504.00) Head Lake Park Expense 74, , , , Head Lake Trail Revenue Head Lake Trail Expense , , , Other Parks Revenue (61,651.99) (203,500.00) (205,065.24) (172,500.00) Other Parks Expense 235, , , , Arena Revenue (223,192.23) (241,136.00) (199,782.18) (255,000.00) Arena Expense 804, , , , Curling Club Revenue Curling/Squash Club Expense 2, , , , Drag River/Straw Bale Building Revenue Drag River/Straw Bale Building Expense 3, , , , Harcourt Community Centre Revenue (39,664.78) (756,902.00) (1,083,836.06) (890,000.00) Harcourt Community Centre Expense 44, , ,088, , West Guilford Community Centre Revenue (10,000.00) (10,000.00) (10,000.00) (10,000.00) West Guilford Community Centre Expense 21, , , , Clubs/Organizations Expense Museum Revenue (35,061.59) (45,821.00) (28,905.04) (41,057.00) Museum Expense 153, , , , Rails End Gallery Revenue Rails End Gallery Expense 55, , , , Info Centre Revenue (5,000.00) (5,000.00) Info Centre Expense 11, , , , Dysart Library Revenue (15,909.99) (23,000.00) (20,893.69) (17,000.00) Dysart Library Expense 52, , , , Glebe Park Revenue (22,350.00) (20,000.00) (42,687.19) (27,687.00) Glebe Park Expense 32, , , , Total Recreation & Culture 1,078, , ,157, ,178, PLANNING & DEVELOPMENT Committee of Adjustment Revenue (13,500.00) (15,000.00) (13,500.00) (15,000.00) Committee of Adjustment Expense 4, , , , Municipal Cultural Planning Revenue (1,225.00) Municipal Cultural Planning Expense 3, , , , Planning Revenue (46,220.50) (36,200.00) (38,837.28) (33,600.00) Official Plan & Zoning Expense , , Planning Expense 311, , , , Zoning Bylaw Amendments Revenue (18,000.00) (10,000.00) (7,000.00) (10,000.00) Zoning Bylaw Amendments Expense , , Event Revenue (2,000.00) (7,307.00) (24,917.11) (21,307.00) Event Expense 3, , , , Publications Revenue (35.00) (50.00) 0.00 (50.00) Publications Expense BIA Revenue (16,955.66) (20,500.00) 0.00 (1,250.00) BIA Expense 16, , , Streetscape Revenue Streetscape Expense 176, , , , Total Planning & Development 419, , , , (SURPLUS) or DEFICIT 3, (378,451.00) (5,200.19) Revenue Expenditure Report Financial Report as at December 31, Page 252 of 311

253 Friday February To: Council Members This is a request in writing for the next council meeting for the Municipality of Dysart et al to consider once again contributing some funds to the Haliburton Outdoor Power Boat Races to be held in Haliburton on Head Lake Aug 17, 18, 19 th. Thank you for your consideration Sincerely, Barb Hammond Event Planner Barb Hammond, Event Planner, Haliburton Outdoor Power Boat Races Re: Req... Page 253 of 311

254 Cheryl Coulson From: Sent: To: Subject: AMO Communications Tuesday, January 23,2018 6:54 PM Cheryl Coulson AMO Policy Update - Important OMAFRA Mainstreet Funding Information January 23, Million Main Street Revitalization Fund Announced - Fund Administrator AMO to be Today, the Minister of OMAFRA and Small Business announced the Main Street Revitalization Initiative, the government's approach to the distribution of the $26 million support for Ontario's main streets and their business communities. All single and lower tier municipal governments (except Toronto) are to receive funding that will enhance and revitalize downtowns and main street areas. The Ministry has determined the allocation of the funds to each municipal government, which is available here. Questions related to the allocation formula amount can be directed to the OMAFRA Contact Centre: l I 300. AMO has agreed to provide the administrative services. Its experience in administering the federal gas tax will help put appropriate accountability framework in place efficiently. AMO's desire is to finalize an OMAFRA/AMO transfer payment agreement as quickly as possible so that it can undertake the necessary work to distribute the funds and reporting obligations for municipal governments. AMO will keep municipal governments informed of our progress so that they can get ready to make these funds work locally to support their main streets. AMO Contact: Pat Vanini, Executive Director, pvan ext PIEASE NorE: AMO Breaking News will be broadcast to the member municipality's council, administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. 'We have decided to not add other staff to these broadcast,lists in order to ensure accuracy and eff,rciency in the management of our various broadcast lists. DlsctAlMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. opt-our: If you wish to opt-out of these communications from AMO please click here. 1 OMAFRA Mainstreet Funding Announcement. Page 254 of 311

255 Funding Munlcipality Allocation Up To l$) Township of Tehkummah 36,413 Township of Terrace Bav 37,408 Township of The Archipelaqo 36,493 Township of The North Shore 36,465 Township of Tinv 46,027 Township of Tudor And Cashel 36,540 Township of Tvendinaqa 39,683 Township of Uxbridge 53,980 Township of Val Rita-Hartv 36,689 Township of Wainfleet 41,441 Township of Warwick 39,171 Township of Welleslev 45,581 Township of Wellinqton North 46,1 35 Township of West Lincoln 48,325 Township of White River 36,590 Township of Whitewater Reqion 41,980 Township of Wilmot 53,445 Township of Wollaston 36,611 Township of Woolwich 49,510 Township o'î Zorra 42,937 United Townships of Dysart, Dudley, Harcourt, Guilford, Harburn, Bruton, Havelock, Eyre And Clvde 41,363 Villaqe of Burk's Falls 36,874 Villaqe of Casselman 39,049 Villaqe of Hilton Beach 36,188 Village of Merrickville-Wolford 38,641 Villaqe of Newburv 36,438 Village of Oil Sprinqs 36,592 Villaoe of Point Edward 37,769 Villaqe of South River 36,987 Villaqe of Sundridqe 36,858 Villaqe of Thornloe 36,1 38 Village of Westport 36,543 OMAFRA Mainstreet Funding Announcement. Page 255 of 311

256 THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE BY-LAW NO BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A LEASE AGREEMENT WITH HALIBURTON HIGHLANDS LAND TRUST (739 MOUNTAIN STREET) WHEREAS, Section 8 of the Municipal Act, R.S.O. 2001, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS, the Municipality of Dysart et al is willing to lease office space at 739 Mountain Street, Haliburton to the Haliburton Highlands Land Trust; AND WHEREAS, Haliburton Highlands Land Trust wishes to enter into the said lease agreement. NOW THEREFORE, the Council of the Corporation of the United Townships of Dysart et al hereby enacts as follows: 1. That the Corporation of the United Townships of Dysart et al enter into a Lease Agreement with Haliburton Highlands Land Trust as outlined in Schedule A attached hereto and forming part of this by-law. 2. That the Mayor and the Clerk are hereby authorized to execute the said agreement. READ a first, second and third time, passed, signed and the Corporate Seal attached hereto this 20 th day of February, MAYOR: Murray Fearrey CLERK: Cheryl Coulson By-law Being a By-law to authorize the execution of a Lease Ag... Page 256 of 311

257 SCHEDULE A TO BY-LAW _: Being a by-law to authorize the Execution of a Lease Agreement between the Municipality and the Haliburton Highlands Land Trust. This Lease Agreement made this day of,2ot8 Between: The Corporation of the United Townships of Dysart, Dudley, Harcourt, Guilford, Harburn, Bruton, Havelock, Eyre and Clyde (Hereinafter called the'landlord') And Haliburton Highlands Land Trust (hereinafter call the 'Tenant') Whereas, the Landlord isthe ownerof the building located at739 Mountain Street, Haliburton, Ontario, And Whereas, the Tenant has requested the use office space within the building located at739 Mountain Street for the duration of the term of the lease agreement of approximately 468 square feet at a rate of per month until January 31,,2020; And Whereas, that in consideration of the rents reserved and the covenants and agreements herein contained on the part of the Tenant, the Landlord hereby leases the office space upon the following terms and conditions: 1.) Term: The Tenant shall continue to occupy the space until January 3I,2020. Provided that the Tenant is not then in default of this Lease, the Tenant on giving the landlord no less than three (3) months written notice, shall have the option to extend the term of this Lease annually up to a maximum of three (3)annualextensions. 2.) Early Termination: The Tenant may terminate this Lease without penalty at any time throughout the Term or Extended Terms upon providing the Landlord at least 90 days prior written notice to this effect. 3.) Fixed Rent: The Tenant shall pay per month to the Landlord plus applicable taxes with payments to be made on the first business day of each month. 4.) lnsurance: Throughoutthetermoftheagreement,theTenantshall provideandkeepinforce,bothcontent insurance and general liability insurance in respect of the office space, in the joint names of the Tenant and Landlord and in an amount of not less than Two Million Dollars (52,000,000) per occurrence in respect of injury to or death of one or more persons or property damage. 1, By-law Being a By-law to authorize the execution of a Lease Ag... Page 257 of 311

258 5.) Use of Office Space: The Tenant agrees to use the office space for the purpose of administering the Haliburton Highlands Land Trust. The Tenant further agrees not to assign or sublease the office space or any portion of same without the written consent of the Landlord. The Tenant agrees to maintain the premises subject to reasonable wear and tear and will not make any alterations or additions to the office space without the prior written consent of the Landlord, with such approval not to be unreasonably withheld, 6.) LandlordCovenants:TheLandlordcovenantsandagreestopaythetotalcostsincurredbytheLandlordforthe operating and maintenance of the office space, including but not limited to hydro, sewer related services, heating and air-conditioning, The Landlord covenants and agrees to permit the Tenant, so long as it pays the rent reserved herein and complies with its covenants, to use the said office space without interference from the Landlord. 7.) Tenant Covenants: The Tenant covenants and agrees to pay for telephone, cleaning services and garbage removalwithin the leased area as wellas allsnow removalof walkways leading to the entrance door and required outdoor lawn and garden maintenance. THIS AGREEMENT shall extend to and be binding upon and ensure to the benefit of the parties hereto, their successors and assigns and shall be interpreted in accordance with the laws of the Province of Ontario. THIS AGREEMENT shall be effective February t,2ot6 through to January 3t,2O2O ln WITNESS WHEREOF the parties hereto have properly executed this lndenture as of the date first noted above written. The Corporation of the United Townships of Dysart, Dudley, Harcourt, Guilford, Harburn, Havelock, Bruton, Eyre and Clyde (the Landlord) Haliburton Highlands Land Trust (the Tenant) Cheryl Coulson, Clerk Mary-Lou Gerstl, Chair Murray Fearrey, Mayor -E G.., Director 2 By-law Being a By-law to authorize the execution of a Lease Ag... Page 258 of 311

259 Metered Sewage Readings Report - January Page 259 of 311 Municipality of Dysart et al Metered Sewage Readings JANUARY Gallons Comparisons Name AVERAGE AVERAGE Sir Sandford Fleming College 12, , , , , , , , , , , ,511 17,043 Extendicare 152,287 1,307,693 1,268,890 1,189,720 1,078, ,553 1,323,581 1,210,653 1,404,532 1,455,484 1,216,106 1,030,869 85,906 Community Living (Victoria St) 2,397 33,714 28,556 36, ,100 28,400 37,030 43,600 51,400 33,547 4,193 Stuart Baker 27, , , , , , , , , , , ,881 24,657 JDHES/HHSS 164,760 1,428,723 1,249,884 1,334,352 1,527,051 1,394,852 1,213,375 1,220,192 1,615,486 1,692,914 1,818,742 1,449, ,796 Parkside Laundry 41, , , , , , , , , , , ,614 17,468 Echo Hills Apartments 35, , , , , , , , , , , ,602 26,717 Parklane Apts. 69, , , , , , , , , , , ,237 49, ,904 4,553,534 4,208,544 4,116,027 4,145,681 4,095,474 4,066,311 4,146,512 4,540,150 4,749,005 4,721,586 4,134, , Name JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Sir Sandford Fleming College 12,648 12,648 Extendicare 152, ,287 Community Livivng (Victoria St) 2,397 2,397 Stuart Baker 27,040 27,040 J.D.H.E.S./H.H.S.S. 164, ,760 Parkside Laundry 41,300 41,300 Echo Hills Apartments 35,415 35,415 Parklane Apartments 69,057 69, , , Name JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Sir Sandford Fleming College 12,648 13,286 13,044 19,071 19,643 * See Note 36,668 24,923 15,420 19,709 13,308 11, ,158 Extendicare 127, , ,823 99, , , ,936 98, , , ,166 51,187 1,307,693 Community Livivng (Victoria St) 1,891 2,177 7,831 2,353 2,243 2,287 3,145 2,089 3,167 2,529 2,441 1,561 33,714 Stuart Baker 22,010 24,150 21,500 22,980 26,500 23,720 16,510 13,490 22,520 29,700 27,950 15, ,430 J.D.H.E.S./H.H.S.S. 180, ,247 87, , , , , , ,882 41,135 93,048 64,452 1,428,723 Parkside Laundry 15,300 13,400 14,200 14,600 12,400 8,900 61,400 67,900 41,300 45,900 35,200 19, ,200 Echo Hills Apartments 26,396 21,337 23,317 20,677 22,657 22,437 26,616 31,896 29,256 32,776 32,116 14, ,999 Parklane Apartments 77,533 50,677 48,735 57,041 48,452 59,317 62,210 58,752 48,587 64,936 57,681 29, , , , , , , , , , , , , ,952 4,553,534 * As the office is closed over the holidays, the readings were taken on December 15th instead of December 25th Name JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Sir Sandford Fleming College 8,974 15,420 12,230 12,670 11,460 9,964 26,704 24,923 28,596 17,091 20,831 11, ,521 Extendicare 137, ,807 81, , , , , , ,685 88, ,864 60,470 1,268,890 Community Livivng (Victoria St) 2,089 2,353 1,847 2,057 3,013 2,793 3,123 2,507 2,419 2,111 2,727 1,517 28,556 Stuart Baker 25,600 25,740 19,830 26,770 27,130 26,530 15,970 16,760 24,050 32,420 30,230 17, ,820 J.D.H.E.S./H.H.S.S. 119, , ,746 87, , , ,187 85, ,882 74, ,505 78,090 1,249,884 Parkside Laundry 15,100 9,800 11,100 15,900 20,500 19,700 35,900 40,100 28,700 19,600 10,500 15, ,600 Echo Hills Apartments 30,356 26,396 21,997 20,017 25,956 25,736 20,237 28,816 24,197 24,197 23,537 19, ,579 Parklane Apartments 54,573 51,476 48,181 50,626 51,037 53,838 49,607 59,867 54,802 61,947 53,614 49, , , , , , , , , , , , , ,488 4,208,544 YEARLY MONTHLY

260 Centre for Community Based Research 93 Bobcaygeon Rd, Box 655 Minden ON K0M 2K0 Phone Toll free U-Links is a part of the Haliburton County Community-Co-operative January 31, 2018 Councillor Murray Fearrey, Mayor Municipality of Dysart et al, P.O. Box 389, Haliburton, Ontario K0M 1S0 Dear Murray, Re: U-Links th Quarter Report Please see the attached quarterly report on U-Links activities and achievements from October to December This brief 2-page newsletter is being provided to the Vice-President of External Relations at Trent University as well as to the Reeves of Haliburton County s municipalities for the purposes of providing information on U-Links current contributions to our collective communities. We have aimed to keep the newsletter brief, inviting to read, and informative. Please do let us know your opinion on the report and if there are any suggestions you have for subsequent issues. Yours sincerely, Sonja Addison Program Director, U-Links Centre for Community-Based Research cc. Councillor Brent Devolin, Mayor, Township of Minden Hills Councillor Carol Moffat, Mayor, Township of Algonquin Highlands Councillor Dave Burton, Mayor, Municipality of Highlands East encl. U-Links th Quarter Report. Page 260 of 311

261 4 TH QUARTER REPORT OCTOBER 1 TO DECEMBER 31, 2017 Announcing U-Links Annual Celebration of Research Event Saturday, March 24 th from 1:00 pm to 4:00 pm This year the annual event will be held in the Auditorium of Minden Hospital (Haliburton Highlands Health Sciences) located at 6 McPherson Street. We are excited to showcase the year s community-based research (CBR) as many students and hosts have been collaborating and working diligently to complete their unique projects which will impact our community. Twenty CBR projects will be featured on research posters designed by students who will also be present to discuss their work. The variety of projects range from Land Knowledge Circles to Climate Change Attitudes, Green Cemeteries, Indigenous Habitation and Transportation Needs, to name a few. This is an event open to the public and we invite all those interested to attend, celebrate CBR achievements, and enjoy the complimentary refreshments provided. For more information smarx@ulinks.ca or call U-Links leads CFICE (Community First: Impacts of Community Engagement) Research Activity in our Region CFICE is a seven-year Social Sciences and Humanities Research Council (SSHRC)-funded action research project. The goal of CFICE research is to strengthen Canadian communities by answering the question How can community-campus partnerships be designed and implemented to maximize the value created for non-profit, community-based organizations? U-Links is answering this question by undertaking a number of endeavours. We have developed a draft booklet for use in communities across Canada which will provide practical guidelines for organizations new to community-based research. It offers step-by-step advice on how to engage local colleges or universities to participate in CBR. In addition, U-Links is pleased to announce that Trent University graduate student Emily Amon will be completing her master s thesis evaluating the impact of CBR in our community. Emily has completed a number of community-based research projects both in Haliburton and the Peterborough region. She brings a depth of personal CBR knowledge, professionalism and enthusiasm appreciated by U-Links. For more information on CFICE please visit U-Links is also delighted to report that master s students from Trent University s department of Psychology, new to CBR with U-Links, are in the process of completing exemplary qualitative research with Places for People (P4P). The community organization creates secure affordable rental housing in Haliburton County for those at risk of homelessness, and supports tenants to make a positive difference in their lives. The psychology professor advising the four graduate students is particularly interested and experienced in ageing studies and welcomes project proposals in this area. Please saddison@ulinks.ca or call U-Links th Quarter Report. Page 261 of 311

262 U-Links Trent University graduate student, Karl Weiss, begins working with the Haliburton Highlands Outdoors Association (HHOA) in April to initiate the Gould s Creek Restoration Project. This project involves a number of significant project partners, is a first for this type of physical restoration, and is primarily funded by the Department of Fisheries and Oceans Canada. U-Links collaborated with sustainability and not-for-profit organizations throughout Peterborough and the Kawarthas to develop goals related to our respective communities designation as a Regional Centre of Excellence (RCE) for Sustainability Education. The RCE has completed its final action plan for 2018 including: A) Workshops for Educators and School Board Administrators; B) Mentorship Initiative for Elders, Knowledge Holders, and Indigenous Youth; C) 2018 Region-Wide Green Economy, Social Innovation, and Education Forum; and D) Maintaining the RCE Network. U-Links successfully matched 16 community-based research projects during this quarter with students. Undergraduate and graduate level CBR proposals are promoted to Trent University faculty and students, and are designed to guide and facilitate specific community development projects. The following lists the quarterly activity undertaken to develop and match these projects: 7 CBR project proposals in development 534 Meetings and communications with students, faculty and organizations 83 Students matched in CBR or service learning 1 Research project completed 12 Project proposals currently available The following proposals are in the process of being actively promoted to students for the winter term: Route Planning for Public Transit in Haliburton County Rural Transportation Options Integrating Interactive Learning Activities into the Water Heroes Website Haliburton-Muskoka-Kawartha Water Festival Developing Sustainable Agri-Tourism: Native Shoreline Grasses - Abbey Gardens Biological Productivity of Horseshoe Lake and Implications for an Expanding Fishery: Literature Review - Horseshoe Lake Property Owners Association Hydrology and Geomorphology of the South-West Sector of the Algonquin Dome - U-Links Soil Amendments to Gravel Pits Abbey Gardens U-Links Centre for Community-Based Research contact information: Phone: (705) , Sonja Addison - Program Director: saddison@ulinks.ca Sonja Marx - Coordinator of Program Administration: smarx@ulinks.ca U-Links is a member of the Haliburton County Community Co-Operative and supported by The Township of Minden Hills U-Links th Quarter Report. Page 262 of 311

263 Chervl Coulson From: Sent: To: Subject: AMO Communications Monday, February L2,20L8 5:23 PM Cheryl Coulson AMO Policy Update - AMO Makes Submission on Policing - Bill 175, Safer Ontario Act February 12,2018 AMO Makes Submission on Policing - Bill I75, Safer Ontario Act The Association of Municipalities of Ontario has made a written submission to the Standing Committee on Justice Policy concerning Bill 175, Safer Ontario Act, The full submission is available here. AMO also supports the call of the Ontario Association of Police Service Boards (OAPSB) that Boards be assured access to professional advice when atthe bargaining table negotiating collective agreements. AMO also supports the measures included in Schedules 2-4 which focus on oversight agencies and processes. Ontarians pay the highest policing costs in the country. Democratically elected local officials must provide for the full range of municipal services that keep Ontarians safe and healtþ. That includes, but is not limited to, the financial needs of police services across the province and the OPP's municipal mandate. AMO encourages municipal governments to make written submissions to the Committee to reinforce the above themes andlor share other municipal concerns. A request to make an oral presentation is due February 16 by 10:00am; written submissions are due March I by 6:00pm. Hearing details are available here, Areas of the bill of keen interest to municipal leaders include the following: 1. Mandating municipalities to develop Community Safety and Well-Being Plans (Part VIII, Section 187) Proposed Municipal Changes: L. Limit the scope of this mandate based on the size of a municipality or where an acute local public safety need exists. 2. Require participation of the Police Chief (or police service representatives). 3. Instead of legislation that punishes municipalities for non-compliance, encourage the development of such plans through outreach and financial support. 2. Civilianization (Use of Personnel, Part III, Section 13) Proposed Municipal Changes: 1 AMO Policy Update Re: AMO Makes Submission on Policing - Bill 175, Safer... Page 263 of 311

264 t. Permit the civilianization of court security and prisoner transportation functions. 2. Permit the civilianization of all specific functions listed in the Bill to include corporate entities. 3. Permit the civilianization of minor property offences, directing traffic, and crime scene security. 3. Consolidation of OPP Police Service Boards and Role (Schedule 1, Part V) Proposed Municipal Changes: t. Provide assurance in law that all municipalities will be represented on OPP Boards. 2. Provide some greater assurance in law that powers of an OPP Board are as similar as possible to those of an own-force board. 3. The OPP Police Governance Advisory Council should establish a mechanism to receive and provide advice to the Minister of Community Safety and Correctional Services and the President of the Treasury Board with respect to the fiscal position of municipal governments to inform the government's bargaining position with the Ontario Provincial Police Association. 4. Police Service Boards (Part IV, own force) Proposed Municipal Changes: t. Either mandate diversity plans for both police service boards and police services or strike diversity plan requirement for boards. 2. Require in law that the provincial government expedite the appointment of its representatives to boards and in so doing, increase the diversity on a Police Service Board. This is consistent with the findings of shortcomings and delays noted by the Auditor General of Ontario's report on Public Appointments. 3. Diminish restrictions on former police offrcers servicing on a board to within one year of employment by a service. 5. Establishment of a Provincial Inspector General (Part VI) Proposed Municipal Changes: t. Supporting boards in fulfilling their function should be a mandate of this office. 2. The Inspector General should be an independent offrce of the Legislative Assembly. 6. Suspension without Pay (Part IX, Section 150) Proposed Municipal Changes: L. AMO support further amendments which ensure the ability of a Chief to maintain discipline within the police service. 2 AMO Policy Update Re: AMO Makes Submission on Policing - Bill 175, Safer... Page 264 of 311

265 7. Waterways Policing (Part III, Section 6) Proposed Municipal Changes: t. Provide greater legislative clarity to avoid overlap with waterways currently policed by the OPP. AMO Contact: Matthew Wilson, Senior Policy Advisor, ext DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepanc es that may have been transmittedwiththiselectronicversion. Theprintedversionsofthedocumentsstandastheofficial record. OPT-OUT: lf you wish to opt-out of these communications from AMO please Click Here. 3 AMO Policy Update Re: AMO Makes Submission on Policing - Bill 175, Safer... Page 265 of 311

266 County of Haliburton Township of Algonquin Highlands Municipality of Dysart et al Municipality of Highlands East Township of Minden Hills Multi Year JOINT ACCESSIBILITY PLAN 1 County of Haliburton Joint Accessibility Plan. Page 266 of 311

267 Message from County Council COUNTY OF HALIBURTON JOINT ACCESSIBILITY PLAN The Council of the County of Haliburton is committed and guided by the four core principles of Accessibility - Dignity, Independence, Integration and Equal Opportunity - and supports the full inclusion of persons with disabilities as set out in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 and its Standards. The County of Haliburton shall use every effort to ensure that we meet the needs of people with disabilities in a timely manner. Introduction All persons deserve the right to perform the tasks of daily living within their communities while utilizing County and Municipal buildings, properties or events. The County of Haliburton and the Municipalities it includes has therefore created a Joint Accessibility Committee. This committee shall aid and advise in the development of guidelines to help create a barrier free society enhancing the lives of all within the County. These guidelines shall take into account the diverse needs of all our residents to make our communities safe, convenient and comfortable for all. With the passing of the Integrated Accessibility Standards Regulation (IASR) under the Accessibility for Ontarians with Disabilities Act (AODA), the County and its member municipalities have updated this multi-year plan to assist in implementing policies, practices, procedures and training, and to identify and evaluate projects to remove barriers. This plan will be reviewed and updated at least annually. Section 1 Past Achievements to Remove and Prevent Barriers Customer The County of Haliburton and its member municipalities are committed to barrier free access and thus have worked and will continue to work towards the following: 1. Take a leadership approach in achieving and setting an example to the business, institutional and volunteer sectors in terms of access and integration, employment equity, communication, recreation, transportation, and housing. 2. Establish a process to identify and eliminate barriers in existing services and facilities. 3. Actively encourage input from all segments of the community in the design, development and operation of the new and renovated county/municipal services and facilities. 4. Provide resources and support to implement this policy. 2 County of Haliburton Joint Accessibility Plan. Page 267 of 311

268 Service The County of Haliburton and its member municipalities provide goods and services to people with disabilities, with particular consideration of the following areas: Communication The County of Haliburton and its member municipalities communicates with people with disabilities in ways that take into account their disability. They are committed to training staff on how to interact and communicate with people with various types of disabilities. The County of Haliburton and its member municipalities are committed to providing fully accessible telephone service to our customers. They are committed to training staff to communicate with customers over the telephone in clear and plain language, to speak clearly and slowly and to tailor their responses as much as possible in support of the individual. The County of Haliburton and its member municipalities communicate with customers by other means as required, including relay service or , if telephone communication is not suitable to their communication needs or is not available. Relay services are provided by your local provider such as Bell or Rogers. Assistive Devices The County of Haliburton and its member municipalities are committed to serving people with disabilities who use assistive devices to obtain, use or benefit from our goods and services. They are committed to training staff with various assistive devices that may be used by customers with disabilities while accessing our goods or services. The County of Haliburton and its member municipalities work to ensure that staff know how to use the assistive devices which are available on our premises, including electronic door openers and elevators. Billing The County of Haliburton and its member municipalities are committed to providing accessible invoices to all of our customers. For this reason, invoices are provided in large print or by , upon request. Any questions customers may have about the content of the invoice are answered in person, by telephone or . Use of Service Animals and Support Persons The County of Haliburton and its member municipalities are committed to welcoming people with disabilities who are accompanied by a service animal, in the areas of our premises that are open to the public and other third parties. They are committed to training all staff, volunteers and others dealing with the public in how to interact with people with disabilities who are accompanied by a service animal. 3 County of Haliburton Joint Accessibility Plan. Page 268 of 311

269 The County of Haliburton and its member municipalities are committed to welcoming people with disabilities who are accompanied by a support person. Any person with a disability who is accompanied by a support person is allowed to enter the municipal buildings with his or her support person. At no time is a person with a disability who is accompanied by a support person prevented from having access to his or her support person while on municipal property. Notice of Temporary Disruption The County of Haliburton and its member municipalities provide customers with notice in the event of a planned or unexpected disruption in the facilities or services usually used by people with disabilities. This notice includes information about the reason for the disruption, its anticipated duration, and a description of alternative facilities or services, if available. The notice is placed at all public entrances and service counters on our premises, as well as on the respective municipal website. Training The County of Haliburton and its member municipalities are committed to training all employees, volunteers and others who deal with the public or other third parties on their behalf, and all those who are involved in the development and approvals of customer service policies, practices and procedures. Accessible customer service training is provided as part of new employee orientation, in a timely manner after staff commence their duties. Staff are also trained on policies, practices and procedures that affect the way goods and services are provided to people with disabilities. This training continues on an ongoing basis when changes are made to these policies, practices and procedures. The ultimate goal of the County of Haliburton and its member municipalities is to meet and surpass customer expectations while serving all people, including those with disabilities. Comments regarding how well those expectations are being met are welcome and appreciated. Employment The County of Haliburton and its member municipalities provide workplace accommodations to staff under the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. The legislation protects people from discrimination and harassment because of past, present and perceived disabilities. Examples of these accommodations could include modifying the recruitment process, the terms and conditions of employment and/or making adjustments in the workplace. These adjustments could include change in work locations as well as assistive devices such as height adjustable desks for improved access. Procurement The County of Haliburton and its member municipalities purchase goods and services with accessibility in mind. For example, photocopiers at most worksites have accessible features, 4 County of Haliburton Joint Accessibility Plan. Page 269 of 311

270 such as touchscreens which move in order to allow access for people in wheelchairs, and the choice to increase font size on the touchscreen. When procuring third party services, the County ensures that the firm provides accessible customer service and that their staff have had proper accessible customer service training. Section 2 Strategies and Actions Customer Service The County of Haliburton and its member municipalities are committed to providing accessible customer service to people with disabilities. This means that we will provide goods and services to people with disabilities with the same high quality and timelines as others. In order to comply with the Customer Service Standard, Haliburton County and its member municipalities will continue to be committed to: Take people s disabilities into account when communicating with them. Familiarize staff with assistive devices available to people with disabilities. Provide billing information to customers in alternate formats, upon request. Allow service animals and support persons to remain with people with disabilities in all service areas which are open to the public. Provide notice in the event of a planned or unexpected disruption in the facilities or services usually used by people with disabilities. Train new staff. Provide ongoing training on any changes. Information and Communications The County of Haliburton and its member municipalities are committed to making our information and communications accessible to people with disabilities. Staff will make every effort to create, provide and receive information and communications in ways that are accessible to people with disabilities. Initiatives to this end include: The County of Haliburton Public Libraries arrange for the provision of accessible information. The public is notified of this availability with signs posted at library branches. Accessible formats and communication supports will be made available to the public, upon request. The municipal websites will be redeveloped with all web content meeting the WCAG 2.0. Employment The County of Haliburton and its member municipalities are committed to fair and accessible employment practices. They are committed to: 5 County of Haliburton Joint Accessibility Plan. Page 270 of 311

271 Consult with the applicant and provide or arrange for the provision of a suitable accommodation that takes into account the applicant s disability, if a selected applicant requests an accommodation. Notify successful applicants of the policies for accommodating employees with disabilities. Inform employees of municipal policies which support employees with disabilities, including but not limited to, policies on the provision of job accommodations that take into account an employee s accessibility needs due to a disability. Make employees aware of any changes to existing job accommodation policies that take into account an employee s accessibility needs due to a disability. Consult with employees with disabilities who request accessible formats and communication supports to determine suitable format and supports. Have documented individual accommodation plans in place for employees with a disability. Have a return to work process in place for employees who have been absent from work due to a disability and require disability-related accommodations in order to return to work. Such processes will be documented and will outline the steps that it will take to facilitate the return to work and include an individual accommodation plan. Take into account the accommodation needs and/or individual accommodation plans of employees when using performance management processes, when providing career development and advancement information and when redeploying employees. Procurement The County of Haliburton and its member municipalities are committed to accessible procurement processes. They will: Follow the Procurement Policy which includes their commitment to including accessible criteria or features in the procurement process, except where it is not practicable to do so. Consider accessibility from the outset of the procurement process. Consider accessibility over the entire lifecycle of the good, service or facility, so that the end result is robust and adaptable enough to be accessible in the future Set out basic requirements around asking suppliers to demonstrate their knowledge of accessibility as it relates to their goods, services or facilities when tendering. Training The County of Haliburton and its member municipalities are committed to providing training in the requirements of Ontario s accessibility laws and the Ontario Human Rights Code as it applies to people with disabilities. They commit to: Train all employees, volunteers and policy developers on the Integrated Accessibility Standards Regulation and the Ontario Human Rights Code as it applies to people with disabilities. 6 County of Haliburton Joint Accessibility Plan. Page 271 of 311

272 Train new employees, volunteers and policy developers as part of their orientation program, as soon as practicable. Provide additional training to all employees, volunteers and policy developers if any changes are made to the Integrated Accessibility Standards Regulation Policy. Provide specific training to staff who create documents for the website on how to create accessible documents. Maintain a record of the dates when training is provided and the number of individuals to whom it was provided. Design of Public Spaces The County of Haliburton and its member municipalities are committed to meeting accessibility laws when building or making major changes to public spaces. They are committed to: Follow the Design of Public Spaces standard when building or making any changes to exterior paths of travel, rest areas, ramps, stairs, curb ramps and depressed curbs. Install accessible pedestrian signals which meet the requirements of the Design of Public Spaces standard when new pedestrian signals are being installed or existing pedestrian signals are being replaced at a pedestrian crossover. Provide the number of accessible parking spaces at new or renovated municipal service locations, in-keeping with the numbers set out in the Design of Public Spaces standard. Determine the best location for the accessible parking spaces in relation to providing the greatest access to accessible entrances. Meet all of the requirements of the Design of Public Spaces standard when constructing new or replacing existing service counters. Provide accessible seating when constructing a new waiting area or redeveloping an existing waiting area. Notify the public at the site and on the municipal website if there is a disruption to any of these services. Detailed Initiatives: Included in this plan as Appendix A the County of Haliburton and its member municipalities have identified detailed projects and programs to be undertaken between 2018 and 2022, to meet the requirements of the Accessibility for Ontarians with Disabilities Act, and to remove and prevent barriers to people with disabilities. 7 County of Haliburton Joint Accessibility Plan. Page 272 of 311

273 County of Haliburton Joint Accessibility Plan. Page 273 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date Provide training opportunities to staff as to what is an accessible document. Review public documents that they 1 CTY All Accessible Documents Customer Service All meet AODA standards/regulations. Work Not Started 2 CTY Administration Website Customer Service Administration Barrier Aware Program 3 CTY Administration provided to community Built Environment Administration 4 CTY All Training All All 5 CTY Administration Procurement Policy All Administration 6 CTY Administration 7 CTY 8 HE 9 HE 10 HE 11 HE Annual Public Announcement All Administration IT to research adding a Website Reader program to all County websites. Test website annually to make sure WCAG2.0 compliant. Work Not Started Provide Barrier Aware Program to businesses within the community. Work In Progress Michele Moore As Needed County to provide one accessibility training opportunity to all staff and/or council, including member municipalities, per year. Work Not Started Finance department is reviewing and updating the County's Procurement Policy to incorporate accessibility standards. Work In Progress Elaine Taylor Provide public announcement in the first quarter of every year of the completed accessibility initiatives by each municipality. Assigned Andrea Bull County Council Chambers Audio & Visual Built Environment Administration Work on enhancing the County Council Chambers audio and visual aids. Work In Progress IT Department Cardiff Ball Land surrounding is Property Diamond. unstable Customer Service Parks & Recreation Stablize a path that is barrier free Work Not Started Supervisor Washroom not barrier Port a Pottie is located on the Property free Built Environment Parks & Recreation property Work In Progress Supervisor Cardiff Fire Washroom/Shower not Hall barrier free Built Environment Fire Employees Only sign required Assigned Cardiff Pool Washroom/Shower not Change House barrier free Built Environment Parks & Recreation Construct a Washroom/Shower to be barrier free Assigned Deadline: June Deadline: March 30 of every year Dependent on Grant Funding Property Supervisor 2017 Property Supervisor 2017

274 County of Haliburton Joint Accessibility Plan. Page 274 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date 12 HE No accessibility sign Information & Communication Parks & Recreation Install accessibility sign Work Not Started Property Supervisor Cardiff Step up to entrance and Property 13 HE Storage widening of door Built Environment Public Works Install ramp and widen door Assigned Supervisor 2017 Property 14 HE Cardiff Rink ChStep up to entrance Built Environment Parks & Recreation Install ramp Assigned Supervisor HE No accessibility sign Information & Communication Parks & Recreation Install accessibility sign Assigned Property Supervisor HE Fire Hall Highway 28 2 Washrooms/1 Shower not barrier free Built Environment Fire Employees Only sign required Assigned Property Supervisor HE Step up to all entrances Built Environment Fire Employees Only sign required Assigned Property Supervisor HE Eels Lake Landfill Site Step up to entrance and widening of door Built Environment Public Works Employees Only sign required Assigned Property Supervisor HE No accessibility sign Information & Communication Public Works Employees Only sign required Assigned Property Supervisor HE 21 HE 22 HE Gooderham Garage Building Public Spaces - Herlihey Park 23 HE Training 24 HE Training Step up at entrance and widening of entrance Built Environment Public Works Install ramp at entrance and widen entrance Work Not Started Land surrounding is unstable Customer Service Public Works Stabilize a path that is barrier free Work Not Started Open space to be developed Built Environment Parks & Recreation Property Supervisor Property Supervisor Construct the open space to be accessible and barrier free Assigned Trent University Provide current accessibility training to all staff Information & Communication Employment Work In Progress 2017/18 Provide current Integrated Accessibility Standards Reg. Employment Administration Provide In house training Work In Progress Deputy Clerk/Deputy CAO 2017/18 Deputy Clerk/Deputy CAO 2018/19 25 HE Webite Website to be barrier free Information & Communication Administration To add tools to make the website more accessible Work In Progress 26 AH Airport Access Built Environment Airport New ramp and deck to entrance Completed Cam Loucks 27 AH Airport Parking Built Environment Airport New Accessible Parking space created Completed Cam Loucks

275 County of Haliburton Joint Accessibility Plan. Page 275 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date Dorset Rec. Basement Washroom/shower improvements to remove 28 AH Centre Washrooms/showers Built Environment Parks & Recreation barriers, install grab bars (funding rec'd) Completed Chris Card 29 AH Stanhope Park Washroom/pathways Built Environment Parks & Recreation New accessible privies/pathways to other facilities installed Completed Chris Card 30 AH Stanhope Park Playground Equipment Built Environment Parks & Recreation New Playground equipment to be installed Work In Progress Chris Card 31 AH Municipal Office Washroom/entrance way (ramp located at back of building) Built Environment Administration New Washrooms & entrance way with automatic door openers and accessible ramp Completed Angie Bird 32 AH Stanhope Fire HallWashroom Built Environment Fire New accessible washroom Work In Progress Mike Cavanagh Provide training to staff re accessible 33 AH All Accessible Documents Customer Service Administration documents. Work Not Started Angie Bird 34 AH Administration Procurement Policy All Administration 35 AH 36 AH Stanhope Library Ramp/railing/entrance Built Environment Public Works Oxtongue Lake CC Washrooms/Outdoor Pathways Built Environment Parks & Recreation 37 AH Dorset Park Outdoor Walking Path Built Environment Parks & Recreation 38 AH Dorset Tower Pathways Built Environment Parks & Recreation 39 DYS Admin Office 40 DYS Admin Office 41 DYS Front entrance doors not automatic All All More accessible office space required All All Skate Board Park and New Parking Area - Mountain Street All Administration Finance Dept to review and update the Twp's Procurement Policy to incorporate accessibility standards. Tammy McKelvey Work Not Started Design plan being prepared for 2018 intake of Enabling Accessibility Funding to install new ramp/railing and entrance. Work In Progress Mike Thomas Application for Trillium Funding to install new accessible outdoor privies/pathways and pavilion Work Not Started Chris Card Outdoor walking path constructed to accessible standards to connect to redesigned park. Completed Chris Card/Dorset Lions Club Outdoor pathways improved to provide better accessibility Completed Chris Card Installed automatic entry doors in front entrance, required signage in place. Completed CAO New addition being built. Plans reviewed by Joint Accessibility Committee in Work In Progress CAO New Skate Board Park with new parking area being constructed. Parking area includes increased accessible parking as well as new walkways. Plans reviewed by Joint Accessibility Committee in Work In Progress CAO Public Works Parks & Recreation Deadline: May 2018 Deadline: Spring 2018

276 County of Haliburton Joint Accessibility Plan. Page 276 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date A.J. LaRue Community Upstairs community room is not accessible (stair Research grant opportunities to install Parks & 42 DYS Centre access only) All Parks & Recreation lift to second floor. Recreation 43 DYS 44 DYS 45 DYS Harcourt Community Centre All Parks & Recreation Harcourt Community Centre West Guilford Community Centre Outdoor Concession Stand - Steps to order window Customer Service Parks & Recreation Playground Equipment upgrade required Built Environment Parks & Recreation 46 DYS Head Lake Park Privies not accessible Built Environment Parks & Recreation 47 DYS Head Lake Park More picnic tables required Built Environment Parks & Recreation 48 DYS Head Lake Park Trail Improvements Built Environment Parks & Recreation Kayak loading dock 49 DYS Head Lake Park system Built Environment Parks & Recreation 50 DYS Glebe Park Privies not accessible Built Environment Parks & Recreation 51 DYS Glebe Park Trail Improvements Built Environment Parks & Recreation Eagle Lake 52 DYS Park Privies not accessible Built Environment Parks & Recreation Eagle Lake Playground Equipment 53 DYS Park upgrade required Built Environment Parks & Recreation 54 DYS All Beaches Accessible beach mat Built Environment Parks & Recreation New facility being constructed due to 2015 Fire. Plans reviewed by Joint Accessibility Committee in Work In Progress CAO A lower accessible order counter created. Trillium Foundation Funding Agreement applied for in Two new permanent port-a-potties installed which include accessible washroom in each. New picnic tables installed which include a number of barrier free picnic tables On-going trail repairs/improvement in compliance with the Design of Public Spaces Standards. Research products and grant opportunities. Build a new permanent accessible porta-potty. On-going trail repairs/improvement in compliance with the Design of Public Spaces Standards. Build permanent accessible port-apotty. Trillium Foundation Funding Agreement applied for in Research products and grant opportunities. Completed Completed Completed Work In Progress Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Deadline: Dec 2017 Deadline: Fall 2017

277 County of Haliburton Joint Accessibility Plan. Page 277 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date No railing on ramp in Barrier free railing installed along edge Parks & 55 DYS Museum parking lot All Parks & Recreation of parking lot ramp. Completed Recreation 56 DYS Museum 57 DYS Medical Centre 58 DYS 59 DYS 60 DYS 61 DYS 62 DYS No signage for designated accessible parking spot All Parks & Recreation Front entrance not protected from elements Built Environment Public Works 710 Mtn Street - Business Incubator Lease Threshold too high All Parks & Recreation 737 Mtn Street - Community Living Lease Review status of previous accessibility review All Parks & Recreation 739 Mtn Street - Volunteer Dental Outreach Lease Accessible ramp required All Parks & Recreation 739 Mtn Street - Canoe FM Lease High step entering into building All Parks & Recreation 739 Mtn Street - Land Trust Lease High step entering into building All Parks & Recreation Accessible Parking spot signage installed. Completed Parks & Recreation New front entrance canopy being constructed. Plans reviewed by Joint Accessibility Committee in Work In Progress Public Works New accessible ramp installed by Dental Outreach Clinic which can also be used to access Canoe FM and Land Trust offices. New accessible ramp installed by Dental Outreach Clinic which can also be used to access Canoe FM and Land Trust offices. Parks is going to install a step and grab bar at front entrance. New accessible ramp installed by Dental Outreach Clinic which can also be used to access Canoe FM and Land Trust offices. Parks is going to install a step and grab bar at front entrance. Work In Progress Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Deadline: Fall 2017 Deadline: Dec 2017 Deadline: 2018

278 County of Haliburton Joint Accessibility Plan. Page 278 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date Victoria Street and Pine Street corners have stairs Public Transit Infrastructure Funding (PTIF) received to reconstruct sidewalks in compliance with Deadline: 63 DYS Avenue down from the sidewalk Transportation Public Works Transportation Standards. Work In Progress Public Works Fall DYS All Accessible Documents Customer Service All Council 65 DYS Chamber Audio All Administration 66 MH Integrated Standards 67 MH Arena 68 MH Review and implement current Integrated Standard requirements for compliance regarding IT, Transportation and Employment Information & Communication Review website for compliance (ongoing) Add accessible information to website ClerkHuman ResourcesIT(ongoing) No accessible path of travel from lower to upper level No ramps in bleacher area No accessibility signage Design of Public SpacesInformat Community Services Provide training opportunities to staff as to what is an accessible document. Review public documents to ensure they meet AODA standards/regulations. Work Not Started Administration Research options for microphones, etc. for hearing impaired. Work Not Started Administration Make wheelchair and attendant spaces Create accessible path of travel between the lower and upper floors (to be identified during 2019 renovation plan) Auto door push button to be installed at all entrances Install accessibility signs Ball Park Washrooms No accessibility signage Information & Communication Community Services Install accessibility signs Clerk Director of Community Services Director of Community Services

279 County of Haliburton Joint Accessibility Plan. Page 279 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date 69 MH 70 MH 71 MH 72 MH 73 MH Community Centre Concession Building Cultural Centre Gallery Building No accessible path of travel from lower to upper level No ramps in bleacher area Exterior access door does not have a ramp No Emergency Exit accessibility ramp (off of Room #3) Kitchen serving counter height not accessible No accessibility signage Serving counter not at accessible height No accessibility signage Interior doors leading into Gallery do not have accessible button No accessibility signage Design of Public SpacesCustomeCommunity Services Design of Public SpacesCustomeCommunity Services Design of Public SpacesCustomeCommunity Services Design of Public Spaces No accessibility signage Information & Communication Community Services Fairgrounds Stage Ramp not fully accessible No accessibility signage Design of Public SpacesInformat Community Services Create accessible path of travel between the lower and upper floors (to be identified during 2019 renovation plan) Install ramps at exit doors Investigate serving counter height at kitchen to meet accessible requirements Install accessibility signs Install serving counter to meet accessibility requirements Install accessibility signs Auto door push button to be installed Install accessibility signs Assessment of walking trails, boat ramps, playgrounds etc. (complete) Implementation and improvement projects (planned and approved in budget) Public spaces to be checked regularly to be sure they are maintained (ongoing) Install accessibility signs Add railings to ramp Add accessibility signs Director of Community Services Director of Community Services Director of Community Services Director of Community Services Director of Community Services

280 County of Haliburton Joint Accessibility Plan. Page 280 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date 74 MH 75 MH 76 MH Fairgrounds Washrooms (Sink) lavatories mounted too low for leg room beneath No sloped mirrors or lever type taps Soap dispenser mounted too high A 30 mm step up and threshold not beveled (both inside and outside) No accessibility signage Design of Public SpacesInformat Community Services Design lavatories (sinks) to be barrier free Install sloped mirrors and lever type taps Mount soap dispenser lower Ramp step and bevel threshold both inside and outside Add accessibility signs Harrington Park Privies No accessibility signage Design of Public SpacesCustomeCommunity Services Install accessibility signs Museum Buildings 77 MH Nature's Place 78 MH Orde Street Gazebo Replica of Bethel Church door not wide enough and step up to it Stanhope School door not wide enough and step up to it Bowron Log Home door not wide enough Ramp at door too steep and step at bottom of main ramp No accessibility signage Design of Public SpacesCustomeCommunity Services Counter height to high No Public Washroom Ramps at main and secondary entrances do not meet accessible requirements No accessibility signage Surface material under gazebo No accessibility signage Design of Public SpacesCustomeCommunity Services Design of Public SpacesInformat Community Services Heritage Buildings - Retrofit would alter heritage features Install accessibility signs Lower counter height to meet accessible requirements Install accessible washrooms on site Upgrade ramps Install accessibility signs Add surface material, approaching and beneath gazebo Install accessibility signs Director of Community Services Director of Community Services Director of Community Services Director of Community Services Director of Community Services

281 County of Haliburton Joint Accessibility Plan. Page 281 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date Panorama Park Director of Community 79 MH Privies No accessibility signage Information & Communication Community Services Install accessibility signs Services 80 MH 81 MH 82 MH Parks/Beaches/ Boat Launches No accessibility signage Information & Communication Community Services Rotary Park Pavilions Rotary Park Washrooms 83 MH Scout Hall 84 MH Curling Rink 85 MH Irondale Community Centre No exterior barrier free path of travel Playground No accessibility signs Pathways not stable No accessibility signage No ramp No accessible washroom No accessibility signage Narrow ramp to entrance No grab bars No barrier free access to basement and washrooms No accessible access to ice area No accessibility signage No accessible access to basement No accessibility signage Design of Public SpacesInformat Community Services Design of Public SpacesInformat Community Services Design of Public SpacesInformat Community Services Assessment and implementation of signage, parking spaces, etc. Boat Launches - docks/landing inventory plan to be developed Install accessibility signs Construct an exterior barrier free path of travel to washrooms and pavilions, and construct stable pathways Install accessible playground Install accessible signs Upgrade pathways to accessible standards Install accessibility signs Install ramp Install accessible washroom Install accessibility signage Widen ramp to main doors Install elevator, person lift or accessible washroom for each floor Design of Public SpacesInformat Environmental & Proper Install accessibility signs Install lift to basement Design of Public SpacesInformat Environmental & Proper Install accessibility signs Director of Community Services Director of Community Services Spring 2018 Director of Community Services Director of Community Services Environmental & Property Operations Manager Environmental & Property Operations Manager

282 County of Haliburton Joint Accessibility Plan. Page 282 of 311 Item Mun Location Barrier Identified Barrier Type Department Action Plan Barrier Status Assigned To Date 86 MH Library 87 MH 88 MH Lochlin Community Centre Municipal Office 89 MH New Fire Hall 90 MH 91 MH 92 MH No push button for the door between the Library and Common Room No accessibility signage No ramp to secondary exit door (kitchen) No accessible washroom Switches too high No accessibility signage Front entrance ramp requires a landing area Accessible parking No accessibility signage Install automatic push button for door between library and common room Design of Public SpacesInformat Environmental & Proper Install accessibility signs Construct ramp to secondary door Install accessible washroom Lower light switches Design of Public SpacesInformat Environmental & Proper Install accessibility signs Install landing area on front entrance ramp Create accessibility parking spaces Design of Public SpacesCustomeEnvironmental & Proper Install accessibility signs Current Firehall is being replaced by new one on Hwy 35 Design of Public Spaces Fire Current Firehall is being replaced by new one on Hwy 35 Environmental & Property Operations Manager Environmental & Property Operations Manager Environmental & Property Operations Manager Fire Chief Public Washrooms (Old Fire Hall) No accessibility signage Information & Communication Fire Install accessibility signs Fire Chief Lutterworth Roads Office (Yard #2) Mainstreet Crosswalks Steps into building Basement washroom not barrier free Controls located too high Access to basement required No accessibility signs No tactile strips No accessibility signage Design of Public SpacesInformat Roads Design of Public SpacesInformat Roads Construct ramp into the building (portable ramp to be constructed until accessible entrance is complete) Update washroom to accessibility standards Lower controls Determine if elevator or person lift is required Install accessibility signs Add tactile strips to crosswalks Add accessibility signs Roads Superintendent Roads Superintendent

283 Mun Barrier Barrier Type Department Action Plan All All All AH Built Environment Administration CTY Customer Service Airport DYS Employment Building HE Information & Communication Emergency Medical Services MH Transportation Fire Gallery Museum Parks & Recreation Public Works County of Haliburton Joint Accessibility Plan. Page 283 of 311

284 Barrier Status Work Not Started Assigned Work In Progress Completed Date County of Haliburton Joint Accessibility Plan. Page 284 of 311

285 THE CORPORATION OF THE UNITED TOWNSHIPS OF DYSART, DUDLEY, HARCOURT, GUILFORD, HARBURN, BRUTON, HAVELOCK, EYRE AND CLYDE BY-LAW NO BEING A BY-LAW TO ESTABLISH THE REMUNERATION RATES FOR MEMBERS OF COUNCIL WHEREAS Section 283 (1) of the Municipal Act, 2001 as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board; AND WHEREAS Section 283 (2) of the Municipal Act, 2001 as amended, provides that a municipality may only pay the expenses of the members of its Council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity as members, officers or employees and if, the expenses are actually incurred; or the expenses are, in lieu of the expenses actually incurred, a reasonable estimate in the opinion of the Council or local board, of the actual expenses that would be incurred; AND WHEREAS Section 283 (5) of the Municipal Act, 2001 as amended, provides that if a resolution of a municipality under Subsection 255 (2) or (3) of the old Municipal Act is not revoked before January 1, 2003, the resolution shall be deemed to be a by-law of the municipality and one-third of the remuneration paid to the elected members of the Council and its local board is deemed as expenses incident to the discharge of their duties as members of the Council or local board; AND WHEREAS it is deemed expedient to review and amend the annual remuneration paid to members of Council. NOW THEREFORE the Council of the Corporation of the United Townships of Dysart et al hereby enacts as follows: 1. That the annual remuneration paid to members of Council effective December 1, 2018 shall be as follows: Mayor $26, Deputy Mayor $21, Councillor $18, That one-third (1/3) of the annual remuneration paid to members of Council referred to in Section 1 of this by-law includes the payment in lieu of expenses actually incurred. 3. Councillors may miss one regular Council meeting per year without penalty, after which each missed meeting will result in a 1/12 deduction of annual salary. 4. That the annual remuneration paid to members of Council as outlined in Section 1 of this By-law shall be increased on January 1 st, 2019 and every year thereafter based upon the lesser of: Page 1 of 2 By-law Being a By-law to establish remuneration rates for memb... Page 285 of 311

286 a. the annual average increase in the All-Items Consumer Price Index for Ontario posted on November 30 th of the preceding year; and that if the CPI is a negative value the increase shall be zero; or b. the grid adjustment for the non-union employee grid effective January 1 st of the same year. 5. That mileage shall be paid to the members of Council, based on the applicable rate paid to Municipal staff, for any meetings held at the Municipal Office based on the number of km. from the members qualifying address in the Municipality to the Municipal Office and return. 6. That members of Council shall annually receive an allocation of $2,000 each towards a personal health spending account to be administered in accordance with CRA regulations and municipal policy. 7. That this By-law shall take effect on December 1, That By-law No is hereby repealed on December 1, READ a first, second and third time, signed and the Corporate Seal attached hereto this 20th day of February, MAYOR: Murray Fearrey CLERK: Cheryl Coulson Page 2 of 2 By-law Being a By-law to establish remuneration rates for memb... Page 286 of 311

287 2018 Budget Review. Page 287 of 311 Municipality of Dysart et al 2018 Budget February 20, 2018

288 2018 Budget Review. Page 288 of RESULT Preliminary Results $5,000 surplus Revenue Building/Septic Permits $35,000 Expenses Hydro $47,000 reduction Capital Projects deferred to 2018 Zamboni delivery in January Inspection Software Garage Building Ventillation

289 2018 Budget Review. Page 289 of 311 MUNICIPAL TAXATION ($100,000 Assessment) Change $ Change % Residential % Commercial % Industrial % Budget Includes a 0.19 % Increase on Levy Plus 1.5% New Growth and 2.5 % Phase In Assessment Tax base composed of Residential 95% and Commercial/Industrial 5% County Levy projected to increase 2.61% Education Levy at $ per $100,000 of Residential Assessment

290 2018 Budget Review. Page 290 of 311 LEVY BUDGETS 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - Dollars Dollars

291 2018 Budget Review. Page 291 of 311 FUNDING 56% of Total Municipal Expenditures are Funded From Municipal Taxes $8,255,090 OMPF Funding has Increased 7.9% or $124,300 vs Due to the Northern and Rural Fiscal Circumstances Grant

292 2018 Budget Review. Page 292 of 311 SOURCES OF FUNDING Property Taxes Federal and Provincial Other Non Tax In Millions

293 2018 Budget Review. Page 293 of 311 REQUESTS FOR FUNDING Haliburton Guild of Fine Arts $51,000 West Guilford Community Center $14,000 Harcourt Community Center $10,000 Tax W/Os In Lieu of Donations $8,800 Hal Outboard Power Boat Races $1,000

294 2018 Budget Review. Page 294 of 311 FEDERAL GRANTS PTIF (bilateral) $52, $27, $25,000 CWWF (bilateral) $104, $36, $67,665 Federal Gas Tax $181,365

295 2018 Budget Review. Page 295 of 311 PROVINCIAL GRANTS OCIF - Formula Comp $100,723 OCIF Application Comp $649,789 OCIF Connecting Links $52,200 PTIF (bilateral) $52,000 CWWF (bilateral) $104,440

296 2018 Budget Review. Page 296 of 311 LONG TERM BORROWING Secured Debt to Finance Infrastructure and Capital Projects 2018 New Debt $1,468, Renewed Debt $ 1,637, Budget Debt Repayment is $528,000 Based on the Annual Repayment Limit (ARL) for 2018, The Municipality may Repay Up to $1,904,516 per Year on Any Debt

297 2018 Budget Review. Page 297 of 311 RESERVE BALANCES Draft Budget is Projecting an Overall Reserve Balance of $3,191,634 at Dec Reserves Decreased $92,000 (pre audit) 2018 Budget Reserves will Increase $66,000 (net) to Fund Capital, Infrastructure and Maintenance Projects Loan Repayment for Roads Equipment Disposed in 2017 $100,000 from DVRS

298 2018 Budget Review. Page 298 of 311 RESERVE BALANCES (in Thousands) (in Thousands)

299 2018 Budget Review. Page 299 of 311 EXPENDITURES BY DEPARTMENT in (Thousands) , General Government Protective Services 2,011 Transportation 2,625 Environment 3,222 Health Social and Family 4,536 Rec and Culture Planning and Dev

300 2018 Budget Review. Page 300 of 311 GENERAL GOVERNMENT Capital Project Municipal Office/Parking Lot IT Overhead for County Support Computer Equipment Replacement Insurance Costs Decrease 27% Benefit Insurance Costs Increase 13.2% Pay Equity Review $30,000 Election 2018 Provision $22,500

301 2018 Budget Review. Page 301 of 311 PROTECTION SERVICES Building Dept new position Permit Clerk Building Dept new Inspection Software $50,000 Police Services Increased 0.2% or $4,450 All Other Expenses Remain Comparable to 2017

302 2018 Budget Review. Page 302 of 311 TRANSPORTATION SERVICES Connecting Link MTO Project engineering/design (pending approval) Oblong Bridge Rehabilitation - $730,000 Roads Construction of $1,474,790 and Slurry Seal Maintenance of $273,122 Based on Asset Management Plan Equipment Operator New Position

303 2018 Budget Review. Page 303 of 311 TRANSPORTATION SERVICES CONTINUED Capital Expenditures include: Tandem Axle Truck (Lease) $245,000 Backhoe (Lease) $180,000 Slide In Sander & Dump Body $ 16,000 Garage Hoist $ 20,000 Garage Ventillation $ 25,000

304 2018 Budget Review. Page 304 of 311 ENVIRONMENTAL SERVICES Sewer Budget 2018 Provides for a Deficit $3,000 Capital Connections 17 connections forecasted No Change to ERU and Metered Sewage Rates Provision for DFLP agreement in $100,000 Landfill Capital and Maintenance for 2018 Capital $6,000, Mtce $128,000 Total Environment Budget Expense Comparable to 2017

305 2018 Budget Review. Page 305 of 311 HEALTH, SOCIAL AND FAMILY SERVICES Cemetery, Medical Center, Dymo Bus Medical Center Front Entrance Canopy Dymo Bus Expenditures Comparable to 2017

306 2018 Budget Review. Page 306 of 311 RECREATION AND CULTURE Projecting Arena Revenue of $200,000 Hydro remains one of the Largest Facility Operating Costs $125,000 Municipal Program for Municipal Buildings Parks Labourer Part-time Skateboard Park $70,300 (balance of project) Zamboni Replacement $95,000

307 2018 Budget Review. Page 307 of 311 RECREATION AND CULTURE CONTINUED Annual Cost of Borrowing $73,000 Arena Capital Expenditure Requests of $129,000 - $95,000 drawn from Reserves Harcourt Community Center Rebuild - $50,000 funding deficit Museum 2018 Budget Comparable to 2017

308 2018 Budget Review. Page 308 of 311 PLANNING AND DEVELOPMENT No Increase in Fees for Planning Applications Cityview/Diamond Data Integration $4,000 Additional Provision for Legal Fees $10,000 Annual Cost of Debt Reduction for Streetscape $93,000

309 2018 Budget Review. Page 309 of 311 WHERE TAX DOLLARS GO 1% 0% 11% 18% 4% 31% Percentage 13% 22% General Government Protective Services Transportation Services Environmental Services Health Services Social and Family Services Recreation and Culture Planning and Development

310 2018 Budget Review. Page 310 of 311 QUESTIONS