ELECTRONIC PACKET. January 23, 2017 Commission Meeting. RELEASED: Tuesday, January 17, 2017

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1 ELECTRONIC PACKET January 23, 2017 Commission Meeting RELEASED: Tuesday, January 17, 2017

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13 COMMISSION MEETING January 23, 2017 OPERATIONS AND MAINTENANCE REPORT FOR DECEMBER 2016 PAT OBENAUF & SCOTT ROYER PowerPoint presentation from Patrick Obenauf, Manager of Contract Compliance, and Scott Royer, General Manager, Veolia Water Milwaukee, LLC

14 Item 1 COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project SUMMARY: The Commission is requested to authorize the Executive Director to execute on behalf of the District Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer (MIS) Polychlorinated Biphenyl (PCB) Remediation and Rehabilitation Project, with CDM Smith, Inc., (CDM) in an amount not to exceed $718,766. CDM was the highest scoring proposer, based on a qualifications-based selection method, among three proposals received. The District owns and operates over 300 miles of MIS. The MIS system collects and transports wastewater to either the Jones Island or the South Shore Water Reclamation Facility (JIWRF and SSWRF). The Basin H MIS consists of one contiguous sanitary interceptor sewer that begins upstream at North 35th Street and West Capitol Drive (northwest Milwaukee) and ends at East Mason and North Broadway Streets in downtown Milwaukee, running adjacent to the Milwaukee River. The system intercepts and conveys dry weather wastewater flows and wet weather flows from combined sewers in the City of Milwaukee and the Village of Shorewood. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_Cont_C05041_ES_BasinH_SS_PCB_Rem_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

15 SUMMARY (Cont d) Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project In the early 2000 s, the District had identified the need to rehabilitate significant portions of the Basin H MIS, ranging in size from 60 to 84 inches in diameter. In 2006, the District contracted for this rehabilitation work, and the contractor began performing the rehabilitation in the spring of During the summer of 2007, the District observed a spike in concentrations of PCB s in heat dried biosolids and Milorganite produced at JIWRF. The PCB levels in the heat dried biosolids at times exceeded the levels under which they are regulated by the Toxic Substance Control Act (TSCA). In 2007 and 2008, the District remediated the PCB s at JIWRF and was able to resume Milorganite production. The District dealt directly with the United States Environmental Protection Agency (USEPA) on this issue, as they have primacy over TSCA related issues. After significant sampling, testing, and investigation, the District determined the following: The primary source of the PCB s appeared to be the Milwaukee Die Cast Company, located at 4132 North Holton Street in the City of Milwaukee. The site is no longer actively used for manufacturing. USEPA has since remediated the PCB s from this source. The sewer is also disconnected from this site. The PCB s have contaminated sediment within sewers throughout nearly 8,000 feet of the Basin H MIS and about 300 feet of City of Milwaukee-owned sewers. The contaminated sediments move very slowly and, while not currently considered a significant health risk, do need to be removed. The District routinely samples and tests Milorganite and wastewater for PCB s. PCB levels in Milorganite and wastewater have been at safe levels since To perform the contracted sewer rehabilitation, it would have been necessary to clean the sewer; however, given the presence of PCB s in the sewers, standard sewer cleaning would pose a significant risk of contaminating downstream systems, including JIWRF. Therefore, the District decided to cancel the sewer rehabilitation contract, and that work still needs to be performed. USEPA required the District to develop a risk-based work plan to remediate the most contaminated sewers. The District contracted with Ramboll Environ to assist in developing this plan, which USEPA approved in December

16 SUMMARY (Cont d) Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project The risk-based work plan identifies the following major steps to remediate the sewers: Clean the sewers and remove the contaminated sediments from the sewers. Dewater the removed sediment and capture/contain the water. Test the sediment for PCB s and send to an appropriate disposal site, depending upon the levels of PCB s. Treat (to remove PCB s) all wastewater captured as part of the sediment removal and sewer cleaning process. Test the treated wastewater for PCB s before discharging back into the sewer system. Televise the sewer to ensure sediment has been removed. Perform pre-cleaning and post-cleaning sampling of sewers and work areas. The District now desires to proceed with a contract to perform engineering design of both PCB-contaminated sewer remediation and sewer rehabilitation. The District, through this proposed contract with CDM, would develop two separate bid packages; the first bid package will be for sewer remediation and the second for rehabilitation. After the sewer remediation work is complete, CDM will review the updated videos and recommend and design the final extent of the rehabilitation work. The scope under this contract includes: Project management; Public information and education program; Preliminary design; Final design, including preparing two separate bid packages; Real estate assistance; Bid and award services; and Engineering services during construction. As both the District and the City have sewers contaminated with PCB s, the two parties have joined into an intergovernmental cooperation agreement to conduct the PCB sediment cleaning as a joint effort. The District, which is the lead agency, led the approved work plan effort, will lead all design and construction activities, and will be the prime coordinator with USEPA. The City will review and comment on products as necessary and reimburse the District for appropriate costs. The District will separately contract with Ramboll Environ, which will assist the District with environmental issues and ensure that the work under the proposed CDM contract remains consistent with the approved work plan. 3

17 SUMMARY (Cont d) Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project The contract duration is 59 months. The extended duration is necessary due to the staged nature of the work. 4

18 RESOLUTION Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized to execute Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project, with CDM Smith, Inc., in an amount not to exceed $718,766. 5

19 Capital Budget Fiscal Note Total Project Cost RELATING TO: Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project Capital Project Number(s) C05041-Basin H MIS PCB Remediation and Rehabilitation Impact of Requested Action on Total Project Cost: Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2017 Total Project Cost $8,222,998 Previously Approved Changes $0 Approved Total Project Cost $8,222,998 Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments Any incremental cleaning and disposal costs related to the removal of PCB's above the cost of typical sewer cleaning required to be done before rehabilitation work will be allocated to the O&M budget. Those costs are not known at this time. Budget Review by: Date: Theresa Zwieg 12/14/2016

20 O&M Budget Fiscal Note RELATING TO: Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project Cost Center: Line Item: ENG 645 Line Item Impact 2017 Original Budget Carryovers or Transfers Adjusted Budget Estimated Annual Expenditure including Request Anticipated Year End Balance Actual Year to Date Expenditures Through 1/1/17 $255,078 $0 $255,078 $330,078 ($75,000) NA For unfavorable Year End Balance, identify funding source: X Absorbed within the Division Other Division Unallocated Reserve Anticipated Expenditure Timing Current Year (2017) Subsequent Total Cost Requested Expenditures $185,635 $0 $185,635 Anticipated Savings/Revenues $0 $0 $0 Net Fiscal Impact $185,635 $0 $185,635 Comments: The total not to exceed for the contract is $718,766 which includes engineering and construction services for the rehabilitation of the Basin H MIS PCB and Rehabilitation project. The portion of the contract that is only PCB remediation will be expensed to the O&M budget, approximately $186,000. The determination for these costs to be covered under the O&M budget was not made until after budget adoption however it is anticipated the Division can absorb the expenditures otherwise at year-end a transfer from the unallocated reserve will be made. The engineering and construction services related to MIS rehabilitation will be in the capital budget with no increase in TPC. Budget Review by: Date Theresa Zwieg 12/22/2016

21 Proposal & S/W/MBE Summary Information Contract C05041D02, Engineering Services for the Basin H Metropolitan Interceptor Sewer Polychlorinated Biphenyl Remediation and Rehabilitation Project Cost Center: 41 Proposal Receipt Date: 11/22/2016 Total S/W/MBE Local No. of Firms Solicited No. of Proposals No. of Acceptable Proposals Proposals (listed by rank) (Name/City/State/Zip) CDM Smith Milwaukee, WI AECOM Milwaukee, WI K. Singh & Associates Wauwatosa, WI Negotiated Price [Submitted Price] $718, [$649,878.00] Acceptable/ Conditionally Acceptable/ Unacceptable % Sub- Contractor % S/W/MBE Acceptable 28.1% 28.1% Conditionally Acceptable Conditionally Acceptable Compensation packages for proposals rated Conditionally Acceptable and Unacceptable are not opened. 12/27/16 C05041D02 1

22 Highest Ranked Proposal Information Subcontractor MBE/WBE/SBE/VBE Firms MBE: Kapur & Associates Milwaukee, WI WBE: Beth Foy and Associates, LLC Menomonee Falls, WI SBE: Martha Love Association B, LLC Milwaukee, WI Environmental Monitoring and Technologies Inc. Morton Grove, IL Type of Work Sewer Inspection and Design Public Information & Education Public Information & Education % Amount 21.8% $156, % $22, % $2, Laboratory Services 2.8% $20, Non- MBE/WBE/SBE/VBE Subcontractors Type of Work % Amount List reason(s) if no MBE/WBE/SBE involvement: n/a Local Office Preference: Yes Proposal Comments: n/a S/W/MBE Solicited: Complete Electronic Notification Listing is on file in Procurement. Media Ads: Yes No Name of Publication: Daily Reporter 12/27/16 C05041D02 2

23 Information for Recommended Proposal (Over $10,000) Company Name: Contact Person: CDM Smith, Inc. Daniel Lau Contact Person: Daniel Lau EEO DATA: a) Total Number of Employees: 4,969 Total Percentage Total Percentage b) Minorities % c) Female 1, % Hispanic % Hispanic % African American % African American % Native American % Native American 2 0.0% Asian % Asian % d) Labor Market Availability: Minorities: 20% Females: 48% 12/27/16 C05041D02 3

24 Item 2 COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Authorizing the Executive Director to Reject All Bids for Contract J02013C01, Jones Island Water Reclamation Facility Return Activated Sludge Pipe Relining Project SUMMARY: The Commission is requested to authorize the Executive Director to reject all bids for Contract J02013C01, Jones Island Water Reclamation Facility (JIWRF) Return Activated Sludge (RAS) Pipe Relining Project. The main biological treatment process used at JIWRF takes place in large aeration basins that contain living microorganisms. The aeration basins are supplied with air as an oxygen source, allowing the microorganisms to metabolize and remove pollutants from wastewater. The population of microorganisms in the aeration tanks is commonly referred to as activated sludge. After the microorganisms have consumed the wastewater pollutants, the activated sludge must be separated from the treated water. The separation takes place by gravity in the facility s secondary clarifiers. The microorganisms that settle to the bottom of the clarifiers are either returned to the beginning of the biological treatment process as RAS, or removed from the system as waste activated sludge (WAS). Activated sludge withdrawn from the secondary clarifiers flows to the RAS and WAS pump stations. The RAS pumps return most of the sludge back into the aeration basins to maintain the proper population of microorganisms for wastewater treatment. The RAS pumping rate normally changes with the incoming wastewater flow rate. The WAS pumps remove a smaller portion of the sludge, in proportion to the incoming organic mass, to maintain the proper inventory of microorganisms in the treatment system. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_J02013C01_RejectBids_JI_RAS_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

25 SUMMARY (Cont d) Authorizing the Executive Director to Reject All Bids for Contract J02013C01, Jones Island Water Reclamation Facility Return Activated Sludge Pipe Relining Project The RAS pumping system is critical to the operations of JIWRF. The JIWRF RAS pumping system is comprised of seven pumps, an original 48-inch diameter pipeline, a redundant 48-inch diameter pipeline, and a 30-inch diameter pipeline. The 30-inch diameter RAS pipeline was replaced in 2010 due to its age and poor condition. The original 48-inch diameter RAS pipeline, which was installed over 30 years ago, has been taken out of service due to significant leaks, and Veolia Water Milwaukee is using the redundant 48-inch diameter RAS pipeline that was constructed in Due to the configuration of the redundant 48-inch pipeline, RAS pumping capacity is less than the original 48-inch pipeline. Staff recommends that the original 48-inch pipeline should either be relined or replaced to extend its useful service life, maximize JIWRF RAS pumping capacity, and restore redundancy. Consultant engineering evaluation initially determined that pipeline relining was the most cost effective alternative over the life of the pipeline, and staff developed a construction contract bid package to perform that relining work. The District publicly advertised and bid the contract, but only received one bid by J.F. Ahern Co. in the amount of $399,900. While the bid was responsive and the bidder responsible, the bid was higher than budgeted by nearly $170,000. Bid items for work to address internal corrosion pits in the pipeline were more than expected and previously experienced. Thus, due to the bid being higher than the budgeted amount, staff recommends rejecting the bid. Staff recommends revising the bid package to include two bid alternatives: one for RAS pipeline relining and one for RAS pipeline replacement. The revised package will then be rebid. The District can then act in its best interest and choose between the relining or replacement bid alternatives. Staff will also actively reach out to potential bidders to increase the number of bidders under a rebid. 2

26 RESOLUTION Authorizing the Executive Director to Reject All Bids for Contract J02013C01, Jones Island Water Reclamation Facility Return Activated Sludge Pipe Relining Project RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized to reject all bids for Contract J02013C01, Jones Island Water Reclamation Facility Return Activated Sludge Pipe Relining Project. 3

27 Item 5 COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Comittee RELATING TO: Approval of Amendment Number 2, Contract M03016P05, Ad Hoc and Onsite Modeling Services, Part II SUMMARY: The Commission is requested to authorize and to direct the Executive Director to execute on behalf of the District Amendment Number 2 to Contract M03016P05, Ad Hoc and Onsite Modeling Services, Part II, with CDM Smith in an amount not to exceed $293,750. In June 2013, the Commission approved the award of Contract M03016P05, Ad Hoc and Onsite Modeling Services, Part II, to CDM Smith to provide computer modeling services to conduct analyses on an as needed basis and to perform ongoing maintenance of District models. The contract expires in July The original budget did not anticipate the significant effort needed to support the 2050 Facilities Plan. Ad hoc analyses under this contract included the development of one new model to be used in the analysis of the 2050 Facilities Plan, as well as modeling support to the 2050 Facilities Plan project team. In all, costs in support of the 2050 Facilities Plan were close to $400,000. The requested additional funds are to address anticipated additional ad hoc modeling requests through July 2018 when the contract ends. Amendment Number 1 for Contract M03016P05 increased the allowance for ad hoc modeling services from $350,000 to $450,000, replaced the billing rates table with a new table that uses labor categories rather than named individuals, and included a change to the contract language to indicate that routine annual billing rate adjustments do not require a contract amendment. The total contract cost did not change under Amendment Number 1. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_M03016_AdHocandOnsiteModeling_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

28 BACKGROUND Approval of Amendment Number 2, Contract M03016P05, Ad Hoc and Onsite Modeling Services, Part II Contract M03016P05, Ad Hoc and Onsite Modeling Services, Part II, provides the District with two types of computer modeling-related services: ad hoc modeling and onsite modeling. The ad hoc modeling services provide the capability to perform necessary modeling analyses on an as needed basis and as requested by District staff. Similar to the District s on call contracts, the ad hoc modeling function enables relatively minor efforts to be completed without the time and expense of a separate procurement process. While these analyses can fall under many different applications, the majority of evaluations to date have generally involved: Sewer hydraulics, Sewer flows, Flood flows and stages, and Stormwater best management practices. The onsite modeling services consist of model maintenance and coordination. Ongoing model maintenance is to ensure that the District models are current and readily available for use on other District projects and programs, such as the 2050 Facilities Plan project, the Private Property Infiltration and Inflow program, and the Wet Weather Peak Flow Management Program. Maintenance includes regular updates of the comprehensive conveyance system model to reflect changes in the District s conveyance and storage systems. It also includes updating input data such as precipitation and other meteorological data for use in conveyance system and watercourse modeling. Model coordination refers to distribution and tracking of models to various projects and consultants, improving the efficiency of their usage. It also provides guidance on the modeling strategies to be followed. These strategies were developed in 2002 to ensure consistent and compatible modeling efforts on District projects. 2

29 RESOLUTION Approval of Amendment Number 2, Contract M03016P05, Ad Hoc and Onsite Modeling Services, Part II RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized and directed to execute Amendment Number 2 to Contract M03016P05, Ad Hoc and Onsite Modeling Services, Part II, with CDM Smith in an amount not to exceed $293,750. 3

30 Capital Budget Fiscal Note Total Project Cost RELATING TO: Approval of Amendment Number 2, Contract M03016P05, Ad Hoc and Onsite Modeling Services, Part II Capital Project Number(s) Impact of Requested Action on Total Project Cost: M03016 Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2017 Total Project Cost $34,960,580 Previously Approved Changes $0 Approved Total Project Cost $34,960,580 Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments The requested amendment is not-to-exceed $293,750. Budget Review by: Date: Christine Durkin 11/7/2016

31 Item 13 COMMISSION FILE NO: DATE INTRODUCED: January 23, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Modification Number 2, Contract J01018C02, Inline Storage System Pumps #2 and #3 Coating and Wear Ring Rehabilitation, and Restore the Executive Director s Original Delegated Authority SUMMARY: The Commission is requested to authorize the Executive Director to execute Modification Number 2 to Contract J01018C02, Inline Storage System Pumps #2 and #3 Coating and Wear Ring Rehabilitation, with Butters-Fetting Co., Inc., (Butters) in an amount not to exceed $20,550 and to restore the Executive Director s authority for approving future modifications. At the Jones Island Water Reclamation Facility, there are three pumps that are used to pump combined wastewater and stormwater from the Inline Storage System (ISS or Deep Tunnel) to the surface for treatment at either of the District s two water reclamation facilities. These pumps are critical to maximize the District s treatment capacity during wet weather events. Maintaining maximum treatment capacity reduces the likelihood of overflows and basement backups occurring in the District s service area. Inspections by Veolia Water Milwaukee (VWM) and the District show that Pumps #2 and #3 are in need of rehabilitation, as the interior abrasion resistant coating, used to maintain protection of the underlying metal, has worn. Wear rings on Pump #2 are also worn beyond acceptable tolerances and need to be replaced. In September 2016, the Commission directed the Executive Director to execute on behalf of the District Contract J01018C02, Inline Storage System Pumps #2 and #3 Coating and Wear Ring Rehabilitation. The purpose of this contract is to restore the protective coating on the pump interiors on Pumps #2 and #3 and to restore the full operating capacity of Pump #2. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_Restore_ED_Authority_J01018C02_Mod_2_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

32 SUMMARY (Cont d) Modification Number 2, Contract J01018C02, Inline Storage System Pumps #2 and #3 Coating and Wear Ring Rehabilitation, and Restore the Executive Director s Original Delegated Authority The work to ISS Pumps #2 and #3 includes: Removing the top half of the pump. Inspecting pump internal components. Restoring the internal protective coating. Changing bearing oil. Replacing wear rings and balance rotating elements (Pump #2 only). Aligning the motor, coupling, and pump and performing testing and equipment startup. The original scope of work for the internal surface restoration was based in part on limited internal inspections; the pumps have ports where an inspector can insert a borescope (an optical inspection device) and visually observe some of the pump interior. Based on this inspection, staff estimated the quantity of protective coating material that would be necessary to perform the internal surface restoration. The contractor has completed Pump #3 work. After the contractor opened Pump #3 and exposed the pump interior, existing conditions resulted in the need to perform additional internal surface restoration work. The interior surface was pitted and abraded beyond that identified in the contract documents, and the contractor had to apply a metal filler material. Further, additional coating material beyond that identified in the contract was necessary due to wear. Finally, several of the bolts used to assemble the pump housing required replacement due to corrosion and wear. As the contractor has begun work on Pump #2, additional work has been identified, similar to the additional work identified on Pump #3. In addition, damage to several bushings on the impeller shaft of Pump #2 has been identified and requires repair. Modification 1 included the addition of the metal filler application, additional coating, and replacement of the bolts on Pump #3, along with some of the additional work on Pump #2. The requested Modification 2 includes the estimated cost to perform the remaining additional work on Pump #2 and is not to exceed $20,550. 2

33 SUMMARY (Cont d) Modification Number 2, Contract J01018C02, Inline Storage System Pumps #2 and #3 Coating and Wear Ring Rehabilitation, and Restore the Executive Director s Original Delegated Authority Summary of Contract Cost Changes: Contact Amount Percentage Increase Authorized By Original $ 208, Commission Modification No. 1 $ 49, % Executive Director Modification No. 2 $ 20, % Total Modifications $ 69, % Requested of the Commission Total Contract $ 278, The Commission has delegated to the Executive Director the authority to make changes to construction contracts, which for this contract was originally $50,000. After approval of Modification No. 1, the Executive Director has $888 remaining of this authority. The request to restore the Executive Director s authority is based on possible future modifications that may exceed the remaining authority. There is a reasonable risk that upon further inspection and repair of Pump #2, there may be additional repairs to other components required. If repairs arise that necessitate additional contract modifications, the contractor would have to stop work while staff requests the necessary authority from the Commission. This likely would result in a delay in the project completion that could compromise the capacity of the system during spring 2017 wet weather events. Thus, restoring the authority allows the District flexibility to address these potential challenges. 3

34 RESOLUTION Modification Number 2, Contract J01018C02, Inline Storage System Pumps #2 and #3 Coating and Wear Ring Rehabilitation, and Restore the Executive Director s Original Delegated Authority RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized to execute Modification Number 2 to Contract J01018C02, Inline Storage System Pumps #2 and #3 Coating and Wear Ring Rehabilitation, with Butters- Fetting Co., Inc., in an amount not to exceed $20,550, and that Executive Director s original delegated authority is restored. 4

35 O&M Budget Fiscal Note RELATING TO: Modification Number 2, Contract J01018C02, Inline Storage System Pumps #2 and #3 Coating and Wear Ring Rehabilitation, and Restore the Executive Director s Original Delegated Authority Cost Center: Line Item: OCC 671 Line Item Impact 2017 Original Budget Carryovers or Transfers Adjusted Budget Estimated Annual Expenditure including Request Anticipated Year End Balance Actual Year to Date Expenditures Through 1/11 $1,915,875 $0 $1,915,875 $1,915,875 $0 $0 For unfavorable Year End Balance, identify funding source: Absorbed within the Division Other Division Unallocated Reserve Anticipated Expenditure Timing Current Year (2017) Subsequent Total Cost Requested Expenditures $170,311 $0 $170,311 Anticipated Savings/Revenues $0 $0 $0 Net Fiscal Impact $170,311 $0 $170,311 Comments: The request to restore the Executive Director s authority is based on possible future modifications that may exceed the remaining authority. Budget Review by: Date Theresa Zwieg 1/11/2017

36 Item 6 COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Agreement with the United States Army Corps of Engineers for the Upper Underwood Creek, Contract W21007E01 SUMMARY: The Commission is requested to authorize the Executive Director to execute a feasibility cost sharing agreement (FCSA) with the United States Army Corps of Engineers (USACE) for the Upper Underwood Creek, Contract W21007E01, in a total amount not to exceed $262,500. The Menomonee River Watercourse Management Plan includes a recommendation to perform up to 7,000 feet of concrete channel lining removal and rehabilitation of Underwood Creek and 5,700 feet of concrete channel lining removal and rehabilitation of South Branch of Underwood Creek. The Plan s limits are North Mayfair Road upstream to the Milwaukee/Waukesha County line for Underwood Creek and approximately West Bluemound Road upstream to West Schlinger Avenue for the South Branch of Underwood Creek. The concrete channel lining is a District asset that was installed in the 1960 s. The lining is significantly degraded and reaching the end of its useful life. USACE, in cooperation with the District, is proposing to perform a feasibility study of 12,400 lineal feet of Underwood Creek and South Branch of Underwood Creek from North Mayfair Road to West Schlinger Avenue. This feasibility study requires a 35% proportionate share from the non-federal sponsor (in this case, the District). The feasibility study will recommend a final alternative to perform the above work and will issue a determination as to whether there is a Federal interest in the project. If it does, the project would qualify for USACE sponsorship and funding (with a District cost share), and USACE would then proceed with design and construction. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_W21007E01_Upper_Underwood_Crk_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

37 SUMMARY (Cont d) Agreement with the United States Army Corps of Engineers for the Upper Underwood Creek, Contract W21007E01 The FCSA is the first step in this partnership opportunity. It sets forth terms and conditions, including how costs will be shared between USACE and the District. The FCSA only commits the District to a cost share for the feasibility study; a future agreement would be needed to commit the District to funding for the design and construction. USACE has requested that the District obtain authorization to enter into the FCSA by February The proposed FCSA is funded by USACE in accordance with Section 506 of the Water Resources Development Act of Under the proposed agreement, USACE will fund 100% of the first $100,000 and 65% of the cost thereafter, while the District will fund the remaining 35% of the study costs above $100,000. The District s share will not exceed $262,500 and may be in the form of cash or in-kind contributions. In addition, the District will: Participate on the project coordination team, which oversees all aspects of the feasibility study, including providing comment and review of the study and related documents. Collect field data (e.g. survey, soil borings, wetland delineation). Assess the potential for contamination at the site. Provide comments on all project documents. USACE will: Participate on the project coordination team. Manage the project feasibility study in consultation with the District. Select and manage the consultants that USACE deems necessary. Provide the District the opportunity to provide comment and feedback. Provide progress reports to the District. In February 2016, the Commission approved executing a proposed FCSA for this same project in an amount not to exceed $200,000. USACE delayed entering into the proposed FCSA, and no agreement between USACE and the District was executed. USACE updated its project cost estimates, which resulted in a need to increase the District cost share to a total of $262,500. This authorization will replace the February 2016 authorization. 2

38 RESOLUTION Agreement with the United States Army Corps of Engineers for the Upper Underwood Creek, Contract W21007E01 RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized to execute a feasibility cost sharing agreement with the United States Army Corps of Engineers for the Upper Underwood Creek, Contract W21007E01, in a total amount not to exceed $262,500. 3

39 Capital Budget Fiscal Note Total Project Cost RELATING TO: Agreement with the United States Army Corps of Engineers for the Upper Underwood Creek, Contract W21007E01 Capital Project Number(s) Impact of Requested Action on Total Project Cost: W21007-Underwood Creek Reach 2 Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2017 Total Project Cost $16,114,430 Previously Approved Changes $0 Approved Total Project Cost $16,114,430 Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments This feasibility study requires a 35% proportionate share from the District and will recommend a final alternative of work to be performed and a determination as to whether there is a Federal interest in this project. Budget Review by: Date: Theresa Zwieg 12/12/2016

40 Item 7 COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Approval of the Updated Kinnickinnic River Watercourse Management Plan SUMMARY: The Commission is requested to approve the updated Kinnickinnic River Watercourse Management Plan (KKRWMP) as described below. According to MMSD Commission Policy , Watercourse Policy, the District may fund structural and nonstructural flood risk reduction measures where the District has assumed watercourse jurisdiction for flood management purposes. The KKRWMP currently identifies 448 structures located in the one percent annual probability floodplain (floodplain) along the District s jurisdictional watercourses within the Kinnickinnic (KK) River watershed. The KKRWMP currently consists of 10 different capital projects necessary to reduce the flood risk to the structures located in the floodplain and to meet overall plan objectives. In about 2009, the District began working on various initiatives toward resolving flooding on the KK River. In 2015, floodplain maps were updated, as existing floodplain maps were at least 20 to 30 years old. These updated floodplain maps now reflect changes in the watershed, modeling improvements, and, most significantly, increases in precipitation. With the updated floodplain map and other changes, there are now 221 new structures in the floodplain. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER KKRWMP Project Map and Structures Map PFP_Kinnickinnic_River_Mgmt_Plan_Update_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

41 SUMMARY (Cont d) Approval of the Updated Kinnickinnic River Watercourse Management Plan Based upon the revised floodplain maps, public and stakeholder input, and engineering analysis and planning work detailed in a draft report developed under contract with GRAEF (Report titled Kinnickinnic River Watershed Flood Management Plan ), staff is now proposing to update the KKRWMP. In addition, the requested update reflects changes that have occurred outside of the GRAEF report. The updated plan has the following objectives: Reduce flood risk, Address public safety, Improve in-stream aquatic habitat, Improve stream channel aesthetics, and Leverage community objectives. Following are the proposed changes. KK River Estuary In December 2016, the Commission approved taking jurisdiction of the KK River Estuary. The KKRWMP is updated to include 27 flood prone structures within the KK River Estuary. These structures are all located in the City of Milwaukee. In 2017, staff will begin to develop alternatives and preliminary recommendations to reduce the flood risk to these structures. KK River Mainstem The KKRWMP currently identifies 282 flood prone structures on the KK River Mainstem. The proposed change amends the KKRWMP to add 48 additional flood prone residential structures, for a total of 330 flood prone structures on the KK River Mainstem in the City of Milwaukee. Currently, the KK River Reach 2 project consists of replacing the concrete channel lining from S. 6 th Street to S. 27 th Street with a more naturalized stream design, widening the stream from a top of bank width of 60 feet to approximately 200 feet, acquiring 83 structures between S. 6 th Street and S. 16 th Street to allow for the wider stream, and replacing five vehicular and four pedestrian bridges. There is no change for this stream reach. This update adds voluntary property acquisition or floodproofing of seven residential structures currently in the floodplain (within Reach 2). 2

42 SUMMARY (Cont d) Approval of the Updated Kinnickinnic River Watercourse Management Plan Currently, the KK River Reach 3 project consists of replacing the concrete channel lining between S. 27 th Street into Jackson Park with a naturalized stream design. The update adds two new elements: Increase the flow capacity of the KK River Parkway Bridge. Voluntary acquisition or floodproofing of three residential structures currently in the floodplain. The KK River Reach 4 project currently does not have specific recommendations. The update changes the name of the project from KK River Reach 4 to Jackson Park. The Jackson Park project scope now consists of: Lowering a portion of Jackson Park to provide flood storage; Removing 700 feet of concrete lined channel and 700 feet of corrugated metal culvert and replacing them with a naturalized channel; and Increasing flow capacity of the S. 43 rd Street Bridge. Lyons Park Creek The KKRWMP currently identifies 33 flood prone structures on Lyons Park Creek, all in the City of Milwaukee. The update adds 33 residential structures to the floodplain, for a total of 66 flood prone structures. The Lyons Park Creek project does not currently have a recommended project scope within the KKRWMP. The update proposes to increase the flow capacity of culverts located at the following four locations: W. Cleveland Avenue, W. Stack Drive, S. 57 th Street, and a culvert that extends from W. Bennett Avenue to W. Lakefield Drive. The update also adds replacing 3,000 feet of concrete channel lining with a naturalized channel from S. 57 th Street to the confluence with the KK River, north of W. Cleveland Avenue. 43 rd Street Ditch There are currently no flood prone structures identified on the 43 rd Street Ditch. The update adds nine flood prone commercial structures adjacent to the 43 rd Street Ditch in the Village of West Milwaukee. 3

43 SUMMARY (Cont d) Approval of the Updated Kinnickinnic River Watercourse Management Plan The current KKRWMP does not identify a project on the 43 rd Street Ditch. The update proposes a new 43 rd Street Ditch project to reduce the risk of flooding to commercial structures along S. 43 rd Street and roadway flooding at the intersection of S. 43 rd Street and W. Lincoln Avenue. The proposed project consists of increasing culvert capacity at S. 43 rd Street, W. Lincoln Avenue, and under the Union Pacific Railroad. The project also includes removing 600 feet of concrete-lined channel located between the two sets of culverts and creating a naturalized channel. Wilson Park Creek The KKRWMP currently identifies 130 flood prone structures on Wilson Park Creek in the City of Milwaukee. The update adds 144 residential and commercial structures to the floodplain, for a total of 274 flood prone structures. Currently, the Wilson Park Creek Reach 3 project consists of replacing the concrete channel lining with a naturalized channel from S. 6 th Street to W. Layton Avenue, increasing the size of undersized culverts at S. 5 th Street, and constructing a detention basin on land adjacent to the Central Steel & Wire facility. The update further proposes to: Increase the size of culverts at S. 6 th Street (Wilson Park Creek Reach 3). Perform voluntary acquisition or floodproofing of eight residential and commercial structures (Wilson Park Creek Reach 3). Create a new Wilson Park project, which consists of: o Lowering a portion of Wilson Park to provide flood storage. o Performing voluntary acquisition or floodproofing of two commercial structures currently in the floodplain. Add a new Wilson Park Creek Reach 4 project, which consists of replacing 3,900 feet of District-owned concrete-lined channel with a more naturalized channel design within the property limits of the General Mitchell International Airport between S. Howell Avenue and the Canadian Pacific Railroad. Villa Mann Creek There are currently no flood prone structures identified on Villa Mann Creek in the KKRWMP. The update adds nine flood prone residential and commercial structures on Villa Mann Tributary in the Cities of Greenfield and Milwaukee. The current KKRWMP does not identify an active or planned project on the Villa Mann Creek. The update adds a new Villa Mann Tributary Culvert Improvement project. The project scope consists of increasing the flow capacity of the culverts that extend from S. 27 th Street to the confluence with the Villa Mann Mainstem. 4

44 SUMMARY (Cont d) Approval of the Updated Kinnickinnic River Watercourse Management Plan The KK River Reach 2, KK River Reach 3, Jackson Park, and Wilson Park projects include the design and construction of park improvements to compensate Milwaukee County for impacts to park assets and the parkland as a result of the District s proposed work within the park areas. The park improvements included in the project will be defined in future memorandums of understanding between Milwaukee County and the District. The following table summarizes the changes to the plan: Total # structures in the floodplain (without District improvements) # structures no longer in the floodplain # structures remaining in the floodplain Existing Updated KKRWMP KKRWMP Projects Completed 1 3 Projects Underway 6 5 Future Projects 3 6 The attached maps show existing and updates to the general locations of structures in the floodplains and projects that are part of the KKRWMP. 5

45 RESOLUTION Approval of the Updated Kinnickinnic River Watercourse Management Plan RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the updated Kinnickinnic River Watercourse Management Plan as described in the foregoing Commission document is approved and that the Executive Director is authorized to implement the updated plan, subject to Milwaukee Metropolitan Sewerage Commission budget approval. 6

46 KINNICKINNIC RIVER WATERCOURSE MANAGEMENT PLAN UPDATE: PROJECTS PROJECT COMPLETED PROJECT UNDERWAY KK RIVER ARMY CORPS SECTION 14 PROJECT 43RD STREET DITCH JACKSON PARK KK RIVER REACH 2 KK RIVER FLOOD MANAGEMENT: S. 6TH ST TO S. CHASE AVE UPDATED PROJECT UNDERWAY UPDATED FUTURE PROJECT KINNICKINNIC RIVER WATERSHED BOUNDARY 1% ANNUAL PROBABILITY FLOODPLAIN KK RIVER FLOOD MANAGEMENT: LYONS PARK CREEK PROJECT KK RIVER REACH 3 WILSON PARK CREEK REACH 2 KK RIVER SEDIMENT TRANSPORT STUDY - WATERSHED WILSON PARK KK RIVER FLOOD MANAGEMENT: VILLA MANN CREEK PROJECT VILLA MANN TRIBUTARY CULVERT IMPROVEMENT WILSON PARK CREEK REACH 3 WILSON PARK CREEK REACH 4 E Miles Sources: Esri, HERE, DeLorme, USGS, Intermap, increment P Corp., NRCAN, Esri Japan, METI, Esri China (Hong Kong), Esri (Thailand), MapmyIndia, OpenStreetMap contributors, and the GIS User Community

47 KINNICKINNIC RIVER WATERCOURSE MANAGEMENT PLAN UPDATE: STRUCTURES KK RIVER FLOOD MANAGEMENT: LYONS PARK CREEK PROJECT (UNDERWAY) (REMAINING STRUCTURES: 33) (ADDITIONAL STRUCTURES: 33) 43RD STREET DITCH (FUTURE) (ADDITIONAL STRUCTURES: 9)!< JACKSON PARK (UNDERWAY) (REMAINING STRUCTURES: 2) (ADDITIONAL STRUCTURES: 6)!< KK RIVER REACH 3 (FUTURE) (ADDITIONAL STRUCTURES: 36)!< KK RIVER REACH 2 (UNDERWAY) (REDUCTION IN FLOODPLAIN STRUCTURES: 48) (REMAINING STRUCTURES: 238) (ADDITIONAL STRUCTURES: 6) KK RIVER I94 - BECHER (FUTURE) (ADDITIONAL STRUCTURES: 27) REDUCTION IN FLOODPLAIN STRUCTURES STRUCTURE REMAINING ADDITIONAL STRUCTURE NEWLY IDENTIFIED KINNICKINNIC RIVER WATERSHED BOUNDARY 1% ANNUAL PROBABILITY FLOODPLAIN KK RIVER FLOOD MANAGEMENT: VILLA MANN CREEK PROJECT (COMPLETED) (REDUCTION IN FLOODPLAIN STRUCTURES: 3)!< WILSON PARK CREEK REACH 2 (FUTURE) (REMAINING STRUCTURES: 107) (ADDITIONAL STRUCTURES: 103)!< WILSON PARK (FUTURE) VILLA MANN TRIBUTARY CULVERT IMPROVEMENT (FUTURE) (ADDITIONAL STRUCTURES: 9)!< WILSON PARK CREEK REACH 3 (UNDERWAY) (REMAINING STRUCTURES: 23) (ADDITIONAL STRUCTURES: 41) E Miles Sources: Esri, HERE, DeLorme, USGS, Intermap, increment P Corp., NRCAN, Esri Japan, METI, Esri China (Hong Kong), Esri (Thailand), MapmyIndia, OpenStreetMap contributors, and the GIS User Community

48 Item 8 COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Declaration of the Public Necessity and Approval of the Revised Acquisition Plat (Relocation Order) for the Kinnickinnic River Reach 2, Project W40002 SUMMARY: The Commission is requested to approve the revised acquisition plat for the Kinnickinnic River Reach 2, Project W40002, and to authorize the Executive Director to approve future minor changes to the identified parcels and the addition of new parcels where they have a minor impact on the overall project and land rights acquisition process. The initial acquisition plat for the project was approved by the Commission on October 26, 2009, and revised on December 14, The approval of the revised acquisition plat also authorizes the Executive Director to execute easements, permits, licenses, purchase agreements, intergovernmental cooperation agreements, and any other related real estate documents with property owners and governmental agencies that have real estate that is affected by the project. Upon approval and within 20 days, the revised acquisition plat (relocation order) will be filed with the Milwaukee County Clerk s Office as required by law, thereby allowing acquisition matters to proceed. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER Acquisition Plat PFP_AcqPlat_KKReach2_W40002_legislative_file COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

49 SUMMARY (Cont d) Declaration of the Public Necessity and Approval of the Revised Acquisition Plat (Relocation Order) for the Kinnickinnic River Reach 2, Project W40002 An update to the Kinnickinnic River Watercourse Management Plan (KKRWMP) is also currently being considered by the Commission. As recommended in the updated KKRWMP, the District is expanding the Kinnickinnic River channel between 6th and 16th Streets to create additional flood flow capacity and to allow for the replacement of the existing concrete-lined channel with a more naturalized stream design. The expanded channel will reduce flood risk to over 300 residential structures identified within the one percent annual probability floodplain in the project area. The District will expand the top of bank width of the stream from 60 feet to 200 feet. Parcel #96 is owned by the Milwaukee Public Schools (MPS), via the City of Milwaukee, and is currently operated as Modrzejewski Park. The MPS Park area (approximately 20,000 square feet) identified within the plat is included within the proposed project limits of the stream. The only improvement within this area that will be affected by this action is a deteriorated asphalt cover confined within a chain link fence. District staff has had preliminary discussions with MPS. In addition, the District will need to relocate a City of Milwaukee combined sewer within the identified park area to accommodate the expanded channel. Previous spending authority is sufficient to acquire the requested property rights. 2

50 RESOLUTION Declaration of the Public Necessity and Approval of the Revised Acquisition Plat (Relocation Order) for the Kinnickinnic River Reach 2, Project W40002 RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that: 1. The revised acquisition plat (relocation order) as attached hereto and that identifies Parcel 96 is approved; 2. The Executive Director is authorized to approve future changes to the identified parcels and the addition of new parcels where they have a minor impact on the overall project and the land rights acquisition process; and 3. The Executive Director may accept and execute on behalf of the Commission all project related easement documents, memorandums of understanding, intergovernmental cooperation agreements, jurisdictional offers, awards of compensation damages, leases, purchase agreements, deeds of conveyance, permits, licenses, or any other related real estate documents. 3

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57 SOUTH 16TH STREET WEST HARRISON AVENUE N 28 SOUTH 15TH PLACE SOUTH 15TH STREET SOUTH 14TH STREET LEGEND MILWAUKEE COUNTY OWNED LANDS THAT ARE ENCUMBERED BY MMSD MMSD OWNED LANDS PRIVATELY OWNED LANDS REUSE OF DOCUMENTS VERIFY SCALES PM MILWAUKEE METROPOLITAN SEWERAGE DISTRICT THIS DOCUMENT AND THE IDEAS AND BAR IS ONE INCH ON P. ELLIOTT DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. ORIGINAL DRAWING 0" 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRFT R. CHAVEZ CHK D. TALARCZYK ADDED PARCEL 96 RC DN ADDED PARCELS 40 TO 95 KM PK ADDED PARCELS C TO F KM PS REV. NO. DATE REVISION DESCRIPTION BY APVD PARTNERS FOR A CLEANER ENVIRONMENT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) KINNICKINNIC RIVER FLOOD MANAGEMENT-MAINSTEM WORK SOUTH 6TH STREET TO SOUTH 16TH STREET PROJECT MMSD COMMISSION APPROVED REVISIONS MMSD COMMISSION APPROVED MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: CONTRACT: MMSD FILE: ACP-07 7 JANUARY 2017 W40002 ACP07.dwg

58 SOUTH 16TH STREET WEST HARRISON AVENUE N 28 SOUTH 15TH PLACE SOUTH 15TH STREET SOUTH 14TH STREET LEGEND MILWAUKEE COUNTY OWNED LANDS THAT ARE ENCUMBERED BY MMSD MMSD OWNED LANDS PRIVATELY OWNED LANDS REUSE OF DOCUMENTS VERIFY SCALES PM MILWAUKEE METROPOLITAN SEWERAGE DISTRICT THIS DOCUMENT AND THE IDEAS AND BAR IS ONE INCH ON P. ELLIOTT DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. ORIGINAL DRAWING 0" 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRFT R. CHAVEZ CHK D. TALARCZYK ADDED PARCEL 96 RC DN ADDED PARCELS 40 TO 95 KM PK ADDED PARCELS C TO F KM PS REV. NO. DATE REVISION DESCRIPTION BY APVD PARTNERS FOR A CLEANER ENVIRONMENT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) KINNICKINNIC RIVER FLOOD MANAGEMENT-MAINSTEM WORK SOUTH 6TH STREET TO SOUTH 16TH STREET PROJECT MMSD COMMISSION APPROVED REVISIONS MMSD COMMISSION APPROVED MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: CONTRACT: MMSD FILE: ACP-08 8 JANUARY 2017 W40002 ACP08.dwg

59 WEST HARRISON AVENUE C D N SOUTH 14TH STREET SOUTH 13TH STREET SOUTH 12TH STREET SOUTH 11TH STREET LEGEND MILWAUKEE COUNTY OWNED LANDS THAT ARE ENCUMBERED BY MMSD MMSD OWNED LANDS PRIVATELY OWNED LANDS MMSD KK RIVER EASEMENT REUSE OF DOCUMENTS VERIFY SCALES PM MILWAUKEE METROPOLITAN SEWERAGE DISTRICT THIS DOCUMENT AND THE IDEAS AND BAR IS ONE INCH ON P. ELLIOTT DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. ORIGINAL DRAWING 0" 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRFT R. CHAVEZ CHK D. TALARCZYK ADDED PARCEL 96 RC DN ADDED PARCELS 40 TO 95 KM PK ADDED PARCELS C TO F KM PS REV. NO. DATE REVISION DESCRIPTION BY APVD PARTNERS FOR A CLEANER ENVIRONMENT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) KINNICKINNIC RIVER FLOOD MANAGEMENT-MAINSTEM WORK SOUTH 6TH STREET TO SOUTH 16TH STREET PROJECT MMSD COMMISSION APPROVED REVISIONS MMSD COMMISSION APPROVED MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: CONTRACT: MMSD FILE: ACP-09 9 JANUARY 2017 W40002 ACP09.dwg

60 WEST HARRISON AVENUE C D SOUTH 14TH STREET SOUTH 13TH STREET SOUTH 12TH STREET SOUTH 11TH STREET N LEGEND MILWAUKEE COUNTY OWNED LANDS THAT ARE ENCUMBERED BY MMSD MMSD OWNED LANDS PRIVATELY OWNED LANDS MMSD KK RIVER EASEMENT REUSE OF DOCUMENTS VERIFY SCALES PM MILWAUKEE METROPOLITAN SEWERAGE DISTRICT THIS DOCUMENT AND THE IDEAS AND BAR IS ONE INCH ON P. ELLIOTT DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. ORIGINAL DRAWING 0" 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRFT R. CHAVEZ CHK D. TALARCZYK ADDED PARCEL 96 RC DN ADDED PARCELS 40 TO 95 KM PK ADDED PARCELS C TO F KM PS REV. NO. DATE REVISION DESCRIPTION BY APVD PARTNERS FOR A CLEANER ENVIRONMENT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) KINNICKINNIC RIVER FLOOD MANAGEMENT-MAINSTEM WORK SOUTH 6TH STREET TO SOUTH 16TH STREET PROJECT MMSD COMMISSION APPROVED REVISIONS MMSD COMMISSION APPROVED MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: CONTRACT: MMSD FILE: ACP JANUARY 2017 W40002 ACP10.dwg

61 SOUTH 9TH STREET 31 WEST HARRISON AVENUE E LEGEND SOUTH 11TH STREET N SOUTH 10TH STREET SOUTH 9TH PLACE MILWAUKEE COUNTY OWNED LANDS THAT ARE ENCUMBERED BY MMSD MMSD OWNED LANDS PRIVATELY OWNED LANDS MMSD KK RIVER EASEMENT REUSE OF DOCUMENTS VERIFY SCALES PM MILWAUKEE METROPOLITAN SEWERAGE DISTRICT THIS DOCUMENT AND THE IDEAS AND BAR IS ONE INCH ON P. ELLIOTT DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. ORIGINAL DRAWING 0" 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRFT R. CHAVEZ CHK D. TALARCZYK ADDED PARCEL 96 RC DN ADDED PARCELS 40 TO 95 KM PK ADDED PARCELS C TO F KM PS REV. NO. DATE REVISION DESCRIPTION BY APVD PARTNERS FOR A CLEANER ENVIRONMENT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) KINNICKINNIC RIVER FLOOD MANAGEMENT-MAINSTEM WORK SOUTH 6TH STREET TO SOUTH 16TH STREET PROJECT MMSD COMMISSION APPROVED REVISIONS MMSD COMMISSION APPROVED MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: CONTRACT: MMSD FILE: ACP JANUARY 2017 W40002 ACP11.dwg

62 SOUTH 9TH STREET 31 WEST HARRISON AVENUE E SOUTH 11TH STREET N SOUTH 10TH STREET SOUTH 9TH PLACE LEGEND MILWAUKEE COUNTY OWNED LANDS THAT ARE ENCUMBERED BY MMSD MMSD OWNED LANDS 81 PRIVATELY OWNED LANDS MMSD KK RIVER EASEMENT REUSE OF DOCUMENTS VERIFY SCALES PM MILWAUKEE METROPOLITAN SEWERAGE DISTRICT THIS DOCUMENT AND THE IDEAS AND BAR IS ONE INCH ON P. ELLIOTT DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. ORIGINAL DRAWING 0" 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRFT R. CHAVEZ CHK D. TALARCZYK ADDED PARCEL 96 RC DN ADDED PARCELS 40 TO 95 KM PK ADDED PARCELS C TO F KM PS REV. NO. DATE REVISION DESCRIPTION BY APVD PARTNERS FOR A CLEANER ENVIRONMENT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) KINNICKINNIC RIVER FLOOD MANAGEMENT-MAINSTEM WORK SOUTH 6TH STREET TO SOUTH 16TH STREET PROJECT MMSD COMMISSION APPROVED REVISIONS MMSD COMMISSION APPROVED MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: CONTRACT: MMSD FILE: ACP JANUARY 2017 W40002 ACP12.dwg

63 WEST HARRISON AVENUE 15 E F SOUTH 6TH STREET N A B SOUTH 9TH STREET SOUTH 8TH STREET SOUTH 7TH STREET LEGEND MILWAUKEE COUNTY OWNED LANDS THAT ARE ENCUMBERED BY MMSD MMSD OWNED LANDS PRIVATELY OWNED LANDS LANDS PREVIOUSLY APPROVED ON ACQUISITION PLAT W /20/2009 WEST CLEVELAND AVENUE REUSE OF DOCUMENTS VERIFY SCALES PM MILWAUKEE METROPOLITAN SEWERAGE DISTRICT THIS DOCUMENT AND THE IDEAS AND BAR IS ONE INCH ON P. ELLIOTT DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. ORIGINAL DRAWING 0" 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRFT R. CHAVEZ CHK D. TALARCZYK ADDED PARCEL 96 RC DN ADDED PARCELS 40 TO 95 KM PK ADDED PARCELS C TO F KM PS REV. NO. DATE REVISION DESCRIPTION BY APVD PARTNERS FOR A CLEANER ENVIRONMENT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) KINNICKINNIC RIVER FLOOD MANAGEMENT-MAINSTEM WORK SOUTH 6TH STREET TO SOUTH 16TH STREET PROJECT MMSD COMMISSION APPROVED REVISIONS MMSD COMMISSION APPROVED MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: CONTRACT: MMSD FILE: ACP JANUARY 2017 W40002 ACP13.dwg

64 WEST HARRISON AVENUE 15 E F SOUTH 6TH STREET N A B SOUTH 9TH STREET SOUTH 8TH STREET SOUTH 7TH STREET LEGEND MILWAUKEE COUNTY OWNED LANDS THAT ARE ENCUMBERED BY MMSD MMSD OWNED LANDS PRIVATELY OWNED LANDS LANDS PREVIOUSLY APPROVED ON ACQUISITION PLAT W /20/2009 WEST CLEVELAND AVENUE REUSE OF DOCUMENTS VERIFY SCALES PM MILWAUKEE METROPOLITAN SEWERAGE DISTRICT THIS DOCUMENT AND THE IDEAS AND BAR IS ONE INCH ON P. ELLIOTT DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. ORIGINAL DRAWING 0" 1" IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. DRFT R. CHAVEZ CHK D. TALARCZYK ADDED PARCEL 96 RC DN ADDED PARCELS 40 TO 95 KM PK ADDED PARCELS C TO F KM PS REV. NO. DATE REVISION DESCRIPTION BY APVD PARTNERS FOR A CLEANER ENVIRONMENT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) KINNICKINNIC RIVER FLOOD MANAGEMENT-MAINSTEM WORK SOUTH 6TH STREET TO SOUTH 16TH STREET PROJECT MMSD COMMISSION APPROVED REVISIONS MMSD COMMISSION APPROVED MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: CONTRACT: MMSD FILE: ACP JANUARY 2017 W40002 ACP14.dwg

65 Item 9 REVISED COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Approval of Contract P-2695W97002P06, Greenseams Program Implementation for the Year 2017 SUMMARY: The Commission is requested to authorize and to direct the Executive Director to negotiate and execute Contract P-2695 W97002P06 with the Conservation Fund. The Greenseams Program Implementation contract is for an amount not to exceed $343,044 for one year. The contract is being negotiated with the consultant and is requested for Commission approval. The duration of the contract is one year, beginning January 1, 2017, with an estimated completion date of December 31, The Conservation Fund has managed and overseen MMSD s Greenseams Program since 2001, when it was selected through a competitive request for proposal process. This agreement represents a $62,815 decrease from the 2016 contract budget. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_Greenseams_TCF_Contract_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

66 BACKGROUND Approval of Contract W97002P06P-2695, Greenseams Program Implementation for the Year 2017 MMSD has been implementing the Greenseams Program since This innovative program was designed to accomplish environmentally responsible flood management by permanently preserving critical floodplain areas. Undeveloped, permanently vegetated lands reduce future flooding risks by storing and draining water into the ground naturally. Greenseams also helps protect MMSD s structural flood management projects infrastructure investments worth hundreds of millions of dollars. The Greenseams Program makes voluntary purchases of undeveloped, privately owned properties in areas expected to experience major growth in the next 20 years. These sites contain water absorbing hydric soils typically found along streams, shorelines, and wetlands. To date, Greenseams has purchased 104 parcels totaling approximately 3,383 acres and restored 761 acres of land within its project boundary. Many of these purchases have been made in partnership with organizations such as the Wisconsin Department of Natural Resources Knowles Nelson Stewardship Fund, Wisconsin Coastal Management Program, United States Fish and Wildlife Foundation, Fund for Lake Michigan, local land trusts, and local municipalities. Since 2001, the Greenseams Program has leveraged $10.3 million in grant funding. 2

67 KEY ISSUES Approval of Contract W97002P06P-2695, Greenseams Program Implementation for the Year 2017 Project Description The Conservation Fund, a national land trust, has been implementing the District s Greenseams Program since 2001, when it was selected through a competitive request for proposal process. Greenseams supports environmentally sustainable flood management by preserving undeveloped floodplain areas, along with linear corridors of open space that allow streams, rivers, and the associated wetlands and floodplains to function as naturally as possible while accommodating stormwater and floodwater flows. In addition, properties that contain a minimum of five acres of stormwater trees are eligible for acquisition. Conserving such properties is complementary to constructing stormwater storage or detention measures and has the added benefit of providing public open space, which contributes to an improved quality of life. The Greenseams Program helps the District satisfy the annual requirement contained in its current operating permit for stormwater management utilizing green infrastructure through the purchase and protection of hydric soils in wetlands and natural areas. Scope of Services Under this contract, the Conservation Fund continues to act as the District s program manager for the Greenseams Program. The District has ultimate oversight and decision making authority over this service, except with respect to the consultant s right to enter into contracts for sale of real estate in its own name and acquire property interests in its own name. The Conservation Fund will continue to provide the following consulting services through the contract: Project management, Implementation planning, including real estate services, and Land management services for acquired properties. 3

68 RESOLUTION Approval of Contract W97002P06P-2695, Greenseams Program Implementation for the Year 2017 RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized and directed to negotiate and execute Contract W97002P06P- 2695, Greenseams Program Implementation for January 1, 2017 through December 31, 2017, with the Conservation Fund in an amount not to exceed $343,044. 4

69 Capital Budget Fiscal Note Total Project Cost RELATING TO: Approval of Contract W97002P06, Greenseams Program Implementation for the Year 2017 Capital Project Number(s) Impact of Requested Action on Total Project Cost: W97002 Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2017 Total Project Cost * Previously Approved Changes $0 Approved Total Project Cost * Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments *The Greenseams program does not have a total project cost because it is a capital program. The 2017 Capital Budget includes $1.2 million for 2017, and the long-range financing plan includes $7.2 million. The adopted 2017 Capital Budget and the long-range financing plan have sufficient funding for the current request of $343,044. Budget Review by: Date: Christine Durkin 11/3/2016

70 Proposal & S/W/MBE Summary Information Approval of Contract P-2695W97002P06, Greenseams Program Implementation for the Year 2017 Cost Center: 74 Proposal Receipt Date: October 1, 2016 Total S/W/MBE Local No. of Firms Solicited No. of Proposals No. of Acceptable Proposals Proposals (listed by rank) (Name/City/State/Zip) The Conservation Fund Arlington, VA Negotiated Price [Submitted Price] $343, [$343,044.00] Acceptable/ Conditionally Acceptable/ Unacceptable % Sub- Contractor % S/W/MBE Acceptable 46.0% 41.0% Compensation packages for proposals rated Conditionally Acceptable and Unacceptable are not opened. 01/17/17 P

71 Low Bid Information Subcontractor MBE/WBE/SBE/VBE Firms MBE: MWH Law Group LLP Milwaukee, WI Type of Work % Amount Outside Legal Counsel 13.0% $45, M Squared Engineering, LLC Cedarburg, WI Surveys 3.0% $11, WBE: LF Green Development, LLC Milwaukee, WI Phase 1 Environmental 5.0% $18, SBE: Chaput Land Surveys Milwaukee, WI Surveys 3.0% $11, CHM, Inc. Thiensville, WI Restoration 4.0% $15, EC3 Environmental Consulting Group, Inc. Madison, WI Restoration 4.0% $15, PARE Consultants Reedsburg, WI Appraisals 3.6% $12, Stone Appraisals Cottage Grove, WI Appraisals 3.6% $12, Non- MBE/WBE/SBE/VBE Subcontractors Type of Work % Amount Land Title Services Wauwatosa, WI Title Company 0.3% $1, Matrix Title Company West Bend, WI Title Company 0.3% $1, Royalty Title Corp. Wauwatosa, WI Title Company 0.3% $1, Sigma Development, Inc. Milwaukee, WI Surveys 3.0% $11, List reason(s) if no MBE/WBE/SBE involvement: n/a Local Office Preference: No Proposal Comments: 01/17/17 P

72 S/W/MBE Solicited: Chaput Land Surveys, CHM, EC3 Environmental Consulting Group, LF Green Development, M Squared Engineering, LLC, MWH Law Group, PARE Consultants, Stone Appraisals Media Ads: Yes No Name of Publication: n/a Per Procurement, non-competitive professional services contracts not advertised. Information for Recommended Proposal (Over $10,000) Company Name: The Conservation Fund Contact Person: Dave Grusznski Phone: EEO DATA: a) Total Number of Employees: 177 Total Percentage Total Percentage b) Minorities % c) Female % Hispanic 2 1.0% Hispanic 2.0 1% African American % African American % Native American 0 0.0% Native American 0.0 0% Asian 3 2.0% Asian 1.0 1% d) Labor Market Availability: Minorities: 20% Females: 48% 01/17/17 P

73 Item 10 REVISED COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Approval of Contract P-2698W97003P03, Working Soils Program Implementation for the Year 2017 SUMMARY: The Commission is requested to authorize and to direct the Executive Director to negotiate and execute Contract W97003P03P-2698, Working Soils Program Implementation, with the Conservation Fund. The Working Soils Program Implementation contract is for an amount not to exceed $170,000 for one year. The contract is being negotiated with the consultant and is requested for Commission approval. The duration of the contract is one year, beginning January 1, 2017, with an estimated completion date of December 31, The District has a longstanding, successful working relationship with the Conservation Fund; therefore, the Working Soils Program has continued with the Conservation Fund on a sole source procurement basis. The Conservation Fund has managed and overseen MMSD s Greenseams Program since 2001 when it was selected through a competitive request for proposal process. This agreement represents an increase of $75,000 from the 2016 Working Soils contract value due to redistribution of the Conservation Fund s staff assignments and time allocation resources across two separate program contracts for Working Soils and Greenseams. The net increase in 2017 total contract values for the Conservation Fund s Greenseams and Working Soils implementation contracts is $12,185. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_WorkingSoils_TCF_Contract_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

74 BACKGROUND Approval of Contract W97003P03P-2698, Working Soils Program Implementation for the Year 2017 MMSD has been implementing the Greenseams program since This innovative program was designed to accomplish environmentally responsible flood management by permanently preserving critical floodplain areas. Undeveloped vegetated lands reduce future flooding risks by storing and draining water into the ground naturally and helping to preserve the capacity of downstream flood management facilities. Like Greenseams, the Working Soils program acquires voluntary, permanent easements on undeveloped, privately owned properties in areas expected to experience major growth in the next 20 years. Working Soils easements provide protection on privately owned farmland and do not accommodate public access to private working lands, whereas Greenseams properties are typically purchased outright and allow for public access for recreation. Like Greenseams, Working Soils easements protect land with water-absorbing hydric soils typically found along streams, shorelines, and wetlands. The Greenseams and Working Soils programs help protect MMSD s structural flood management projects infrastructure investments worth hundreds of millions of dollars. The Working Soils program has leveraged $1 million in grant funding toward the purchase of easements. 2

75 KEY ISSUES Approval of Contract W97003P03P-2698, Working Soils Program Implementation for the Year 2017 Project Description The Conservation Fund, a national land trust, has been implementing the District s Greenseams program since 2001 when it was selected through a competitive request for proposals process. Greenseams and Working Soils support environmentally sustainable flood management by preserving undeveloped floodplain areas along with linear corridors of open space that allow streams, rivers, and the associated wetlands and floodplains to function as naturally as possible while accommodating stormwater and floodwater flows. In addition, properties that contain a minimum of five acres of stormwater trees are eligible for acquisition. Conserving such properties is complementary to constructing stormwater storage and detention measures, and has the added benefit of providing public open space that contributes to an improved quality of life. The Working Soils program helps the District satisfy the annual requirement in its current discharge permit for stormwater management using green infrastructure through the purchase and protection of hydric soils in wetlands and natural areas. Scope of Services Under this contract, the Conservation Fund acts as the District s program manager for the Working Soils program. The District has ultimate oversight and decision making authority over this service, except with respect to the consultant s right to enter into contracts for sale of real estate in its own name and acquire property interests in its own name. The Conservation Fund will continue to provide the following consulting services through the contract: Project management, Implementation planning, including real estate services, and Land management services for acquired easements. The Working Soils 2017 program implementation contract value has increased by $75,000 from the 2016 Working Soils contract (whereas the 2017 Greenseams program implementation contract has decreased by $62,815). This redistribution of contract resources accurately represents the Conservation Fund s staff assignments and time allocation between the two programs, Working Soils and Greenseams. The net increase in 2017 total contract value for the Conservation Fund s Greenseams and Working Soils implementation contracts is $12,185. 3

76 RESOLUTION Approval of Contract W97003P03P-2698, Working Soils Program Implementation for the Year 2017 RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized and directed to execute Contract W97003P03P-2698, Working Soils Program Implementation for January 1, 2017 through December 31, 2017, with the Conservation Fund in an amount not to exceed $170,000. 4

77 Capital Budget Fiscal Note Total Project Cost RELATING TO: Approval of Contract W97003P03, Working Soils Program Implementation for the Year 2017 Capital Project Number(s) Impact of Requested Action on Total Project Cost: W97003 Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2017 Total Project Cost * Previously Approved Changes $0 Approved Total Project Cost * Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments *The Working Soils program does not have a total project cost because it is a capital program. The 2017 Capital Budget includes $365,505 for 2017, and the long-range financing plan includes $3,201,585. The Adopted 2017 Capital Budget and the long-range financing plan have sufficient funding for the current request of 170,000. Budget Review by: Date: Christine Durkin 11/7/2016

78 Proposal & S/W/MBE Summary Information Approval of Contract P-2698W97003P03, Working Soils Program Implementation for the Year 2017 Cost Center: 74 Proposal Receipt Date: October 1, 2016 Total S/W/MBE Local No. of Firms Solicited No. of Proposals No. of Acceptable Proposals Proposals (listed by rank) (Name/City/State/Zip) The Conservation Fund Arlington, VA Negotiated Price [Submitted Price] $170, [$170,000.00] Acceptable/ Conditionally Acceptable/ Unacceptable % Sub- Contractor % S/W/MBE Acceptable 27% 24% Compensation packages for proposals rated Conditionally Acceptable and Unacceptable are not opened. 01/17/17 P

79 Low Bid Information Type of Work Subcontractor MBE/WBE/SBE/VBE Firms % Amount MBE: M Squared Engineering, LLC Cedarburg, WI Surveys 2.4% $4, WBE: LF Green Development, LLC Milwaukee, WI Phase 1 Environmental 4.7% $8, SBE: Chaput Land Surveys Milwaukee, WI Surveys 2.4% $4, PARE Consultants Reedsburg, WI Appraisals 7.4% $12, Stone Appraisals Cottage Grove, WI Appraisals 7.4% $12, Non- MBE/WBE/SBE/VBE Subcontractors Type of Work % Amount Land Title Services Wauwatosa, WI Title Company 0.3% $ Matrix Title Company West Bend, WI Title Company 0.3% $ Royalty Title Corp. Wauwatosa, WI Title Company 0.3% $ Sigma Development, Inc. Milwaukee, WI Surveys 2.4% $4, List reason(s) if no MBE/WBE/SBE involvement: n/a Local Office Preference: No Proposal Comments: S/W/MBE Solicited: Chaput Land Surveys, LF Green Development, M Squared Engineering, LLC, PARE Consultants, Stone Appraisals Media Ads: Yes No Name of Publication: 01/17/17 P n/a Per Procurement, non-competitive professional services contracts not advertised.

80 Information for Recommended Proposal (Over $10,000) Company Name: The Conservation Fund Contact Person: Dave Grusznski Phone: EEO DATA: a) Total Number of Employees: 177 Total Percentage Total Percentage b) Minorities % c) Female % Hispanic 2 1.0% Hispanic 2 1.0% African American % African American % Native American 0 0.0% Native American 0 0.0% Asian 3 2.0% Asian 1 1.0% d) Labor Market Availability: Minorities: 20% Females: 48% 01/17/17 P

81 Item 11 COMMISSION FILE NO: DATE INTRODUCED: January 9, 2017 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Authorizing the Executive Director to Procure Online Advertising for the Marketing of Milorganite SUMMARY: The Commission is requested to authorize the Executive Director to expend an amount not to exceed $200,000 with Google for Milorganite online advertising through The 2017 Milorganite advertising plan includes strategies to increase the engagement of lawn and garden audiences through its website and YouTube channel. The goal is to target individuals who utilize internet key word searches for lawn and garden products, buying the ability to bring the brand to the top of the search results. Google charges a per-click fee once the consumer chooses to view the Milorganite website or to view a video. The per-click fee amount is based on an agreed upon sum established through potential advertisers bidding on a specific time-frame and geographical market. While Google is not the only search engine that provides the paid search service (Yahoo, Microsoft Bing, etc.), it is considered the lead search engine, currently holding 64% of online search traffic. The dollar amount requested for this expenditure is consistent with the 2017 budget allocation for Milorganite marketing expenses. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_Milorganite_Online_Advertising_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

82 BACKGROUND Authorizing the Executive Director to Procure Online Advertising for the Marketing of Milorganite The District s Milorganite website is part of an integrated marketing strategy (print, radio, social media, point of purchase materials, etc.) aimed at educating and inspiring consumers interested in lawn and garden topics. Viewers are finding value in Milorganite s message, as demonstrated in over 468,000 unique visits and over 1,300,000 page views for 2016 (a 42% and 37% increase respectively over 2015). While organic searches comprise a large percentage of the site s web traffic, a paid search strategy is also useful in competing against brands that may have greater consumer awareness. Google and YouTube advertising helps to deliver the Milorganite message to reach a national audience that is specifically searching for relevant lawn and garden information. The online search demographic skews more diverse (younger, educated, and affluent) than typical media aimed at lawn and garden customers. Milorganite sets a specific cost per-click bid as well as daily and overall campaign budgets. Online Advertising Target: Funds will be expended as follows: Seasonality spring, summer, fall Geographically southern, northern, growth markets (west) Key words related lawn and garden terms Video promote Milorganite videos on YouTube and Google networks Targeted viewing devices desktop, mobile/tablet Results from previous years have shown a marked increase of Milorganite website traffic and use of online content, with the following results attributed to the paid search campaign. 2