ELECTRONIC PACKET. February 11, 2019 POLICY, FINANCE, & PERSONNEL COMMITTEE MEETING. RELEASED: Monday, February 4, 2019

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1 ELECTRONIC PACKET February 11, 2019 POLICY, FINANCE, & PERSONNEL COMMITTEE MEETING RELEASED: Monday, February 4, 2019

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7 Item 7 COMMISSION FILE NO: DATE INTRODUCED: February 11, 2019 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Amend the 2019 Capital Budget and Create Project J01026, Jones Island Water Reclamation Facility Primary Clarifier Improvements SUMMARY: The Commission is requested to amend the 2019 Capital Budget and create Project J01026, Jones Island Water Reclamation Facility Primary Clarifier Improvements, with a total project cost of $1,500,000 and to make a corresponding decrease to the total project cost for Project M99001, Allowance for Cost and Schedule Changes. A two-thirds affirmative vote of the Commission is required for adoption. There are eight primary clarifiers at the Jones Island Water Reclamation Facility. The primary clarifiers are a critical asset within the water reclamation process. Each clarifier consists of a 160-foot diameter circular tank, which functions by settling primary sludge in the bottom of the tank. The tank includes a slowly rotating clarifier mechanism that pushes primary sludge to the center of the tank. The primary sludge is withdrawn from the bottom of the clarifier through sludge withdrawal piping. The partially treated wastewater then proceeds to the secondary (biological) treatment process, while the sludge is sent to biosolids processing. Seven primary clarifiers are needed to fully treat 330 million gallons per day, which is the plant s target capacity for wet weather. The sludge withdrawal lines for Primary Clarifiers 4 and 6 failed and were replaced in 2018 under an emergency declaration. The sludge withdrawal lines for Primary Clarifiers 2 and 8 were installed nearly 20 years ago at the same time as Clarifiers 4 and 6. District staff considers the lines in Clarifiers 2 and 8 at elevated risk of failure and propose proactively replacing these lines and avoiding the potential for another emergency and plant capacity reduction. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_Amend_2019_Budget_J01026_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

8 SUMMARY (Cont d) Amend the 2019 Capital Budget and Create Project J01026, Jones Island Water Reclamation Facility Primary Clarifier Improvements Each rotating clarifier mechanism is driven by a clarifier drive unit, which includes a motor that causes the mechanism to rotate through several gears, chains, and sprockets. Some clarifier drives have experienced premature failure. Staff has identified the need to make modifications and improvements to the clarifier drives on all clarifiers with the purpose of reducing the risk of premature drive failures. District staff has determined that costs to replace the primary sludge withdrawal piping and clarifier drive mechanism improvements can be charged to the District s capital budget. To allow for proper cost allocation, staff requests the Commission to amend the 2019 Capital Budget and to authorize creating this project. The total project cost of $1,500,000 is based on $1,200,000 for the sludge withdrawal lines and $300,000 for the clarifier drive improvements. The sludge withdrawal line estimate is based on the construction cost of the recently completed emergency replacement project for Clarifiers 4 and 6. In addition, the $300,000 cost for the clarifier drive improvements is an order of magnitude estimate, as the clarifier drive improvements are unknown. The budget will be adjusted as the project is further developed. Once the project is authorized, District staff will prepare bid documents for the sludge withdrawal lines and clarifier drive improvements and will publicly advertise, bid, and award construction contracts. 2

9 RESOLUTION Amend the 2019 Capital Budget and Create Project J01026, Jones Island Water Reclamation Facility Primary Clarifier Improvements RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the 2019 Capital Budget is amended; that Project J01026, Jones Island Water Reclamation Facility Primary Clarifier Improvements, is created with a total project cost of $1,500,000; and that a corresponding decrease is made to the total project cost for Project M99001, Allowance for Cost and Schedule Changes. 3

10 Capital Budget Fiscal Note Total Project Cost RELATING TO: Amend the 2019 Capital Budget and Create Project J01026, Jones Island Water Reclamation Facility Primary Clarifier Improvements Capital Project Number(s) J01026-JIWRF Primary Clarifier Improvements Impact of Requested Action on Total Project Cost: Increase Decrease X New Project No Change Total Project Cost Analysis Project Costs Adopted 2019 Total Project Cost $0 Previously Approved Changes $0 Approved Total Project Cost $0 Requested Total Project Cost $1,500,000 Requested (Increase)/Decrease ($1,500,000) Action to be taken to Long-Range Financing Plan to address Total Project Cost change X Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments The total project cost of $1,500,000 is based on the construction cost of the recently completed emergency replacement project for Clarifiers 4 and 6. The cost for the clarifier drive improvements are not yet known. Once the project is authorized, District staff will prepare bid document for the sludge withdrawal lines and clarifier drive improvements and will publicly advertise, bid, and award construction contracts. Budget Review by: Date: Theresa Zwieg 1/15/2019

11 Item 8 COMMISSION FILE NO: DATE INTRODUCED: February 11, 2019 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Declaration of the Public Necessity and Approval of the Acquisition Plat (Relocation Order) for the Jackson Park Project, W40009 SUMMARY: The Commission is requested to approve the acquisition plat for the Jackson Park Project, W45009, and to authorize the Executive Director to approve future minor changes to the identified parcels and to approve the addition of new parcels where they have a minor impact on the overall project and land rights acquisition process. The approval of the revised acquisition plat also authorizes the Executive Director to execute deeds, easements, purchase agreements, intergovernmental cooperation agreements, and any other related real estate documents with property owners and governmental agencies that have real estate that is affected by the project. Upon approval and within 20 days, the revised acquisition plat (relocation order) will be filed with the Milwaukee County Clerk s Office as required by law, thereby allowing acquisition matters to proceed. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER Acquisition Plat PFP_AcqPlat_W40009_JacksonPark_legislative file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

12 SUMMARY (Cont d) Declaration of the Public Necessity and Approval of the Acquisition Plat (Relocation Order) for the Jackson Park Project, W40009 The District plans to provide flood and stormwater management for the Kinnickinnic River at and around Jackson Park. This work is pursuant to the updated Kinnickinnic River Watercourse Management Plan (KKRWMP) approved by the Commission on January 23, The updated KKRWMP proposes to lower a portion of Jackson Park, remove approximately 700 feet of concrete-lined channel and corrugated metal culvert, and replace them with naturalized channel. A significant amount of additional flood storage capacity is needed at this area to prevent flooding of Jackson Park and of all the areas along the Kinnickinnic River downstream. Acquisition and construction of the flood storage areas must be completed before any projected work along the remainder of the Kinnickinnic River Mainstem project downstream can be commenced. The project requires the acquisition of full real estate rights of two parcels; one operates as Dion-Simon Investments, a landscaping business (approximately five acres), and one is owned by Wisconsin Gas, LLC, (now We Energies) primarily a vacant office building (approximately 6.4 acres). The latter parcel is currently listed on the market for sale. Funding for the acquisition costs are being requested in closed session. 2

13 RESOLUTION Declaration of the Public Necessity and Approval of the Acquisition Plat (Relocation Order) for the Jackson Park Project, W40009 RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that: 1. The attached acquisition plat (relocation order) is approved and the public necessity is hereby declared for Parcels 1 and The Executive Director is authorized to approve future changes to the identified parcels and to approve the addition of new parcels where they have a minor impact on the overall project and the land rights acquisition process. 3. The Executive Director may accept and execute on behalf of the Commission all project related easement documents, memorandums of understanding, intergovernmental cooperation agreements, jurisdictional offers, awards of compensation damages, leases, purchase agreements, deeds of conveyance, permits, or any other related real estate documents. 3

14 S. 43RD ST S. 35TH ST W. LINCOLN AVE T 6 N MILWAUKEE METROPOLITAN SEWERAGE DISTRICT PROJECT ID W40009 ACQUISITION PLAT JACKSON PARK CITY OF MILWAUKEE MILWAUKEE COUNTY, WISCONSIN R 21 E W. HAYES AVE W. ARTHUR AVE UNION PACIFIC RAILROAD JACKSON PARK W. PABST AVE W. KINNICKINNIC RIVER PKWY W. LEEDS PL NOTES: 1) PROPERTY LINES SHOWN ARE BASED ON LEGAL DESCRIPTIONS CONTAINED IN TITLE COMMITMENTS PROVIDED BY LAND TITLE SERVICES AGENT OF FIRST AMERICAN TITLE INSURANCE COMPANY. THESE LINES HAVE NOT BEEN VERIFIED BY A FIELD SURVEY. 2) CADASTRAL INFORMATION SHOWN IS FROM MILWAUKEE COUNTY. 3) AERIAL PHOTOS TAKEN FROM 2010 SEWRPC SID IMAGERY. 4) BEARINGS ARE REFERENCED TO THE WISCONSIN STATE PLANE COORDINATE SYSTEM, NORTH AMERICAN DATUM OF 1927 (NAD 27), WISCONSIN SOUTH ZONE. 5) DISTANCES ARE EXPRESSED IN GRID U.S. SURVEY FEET REUSE OF DOCUMENTS HORIZONTAL DATUMPM NAD27 WISCONSIN STATE THIS DOCUMENT AND THE IDEAS AND P. ELLIOTT DESIGNS INCORPORATED HEREIN IS PLANE SOUTH ZONE AN INSTRUMENT OF PROFESSIONAL COORDINATE SYSTEM DRFT SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER VERTICAL DATUM R. CHAVEZ PROJECT WITHOUT THE WRITTEN NGVD29 NATIONAL AUTHORIZATION OF THE MILWAUKEE CHK GEODETIC VERTICAL METROPOLITAN SEWERAGE DISTRICT. DATUM ON 1929 D. TALARCZYK REV. NO. DATE REVISION DESCRIPTION BY APVD MILWAUKEE METROPOLITAN SEWERAGE DISTRICT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) JACKSON PARK MMSD COMMISSION APPROVED T R N E S. 35TH ST W. FOREST HOME AVE DRAWING NO.: ACP-01 SHEET: 1 DATE: JANUARY 2019 PROJECT: W40009 MMSD FILE: ACP01.DWG

15 SCHEDULE OF LANDS & INTERESTS REQUIRED TOTAL AREA (SQ. FT.) PARCEL NUMBER SHEET NUMBER TAX KEY NUMBER OWNER / INTEREST HOLDER INTEREST REQUIRED TOTAL LOT SIZE PLE TLE FEE WISCONSIN GAS, LLC 2425 S. 35TH FEE SIMPLE 279, , DION-SIMON INVESTMENTS, LLC 3460 W. LEEDS PL FEE SIMPLE 216, , STEVE AND JOY LEASING, LLC 3460 W. LEEDS PL FEE SIMPLE 216, ,819 REMARKS REUSE OF DOCUMENTS THIS DOCUMENT AND THE IDEAS AND DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. HORIZONTAL DATUMPM NAD27 WISCONSIN STATE P. ELLIOTT PLANE SOUTH ZONE COORDINATE SYSTEM DRFT VERTICAL DATUM R. CHAVEZ NGVD29 NATIONAL CHK GEODETIC VERTICAL DATUM ON 1929 D. TALARCZYK REV. NO. DATE REVISION DESCRIPTION BY APVD MILWAUKEE METROPOLITAN SEWERAGE DISTRICT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) JACKSON PARK MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: PROJECT: MMSD FILE: ACP-02 2 FEBRUARY 2019 W40009 ACP02.DWG

16 W. ARTHUR AVE W. PABST AVE UNION PACIFIC RAILROAD W. LEEDS PL W. FOREST HOME AVE S. 35TH ST W. HAYES AVE 2 DION-SIMON INVESTMENTS LLC S. 35TH ST 1 WISCONSIN GAS LLC UNION PACIFIC RAILROAD JACKSON PARK N REUSE OF DOCUMENTS THIS DOCUMENT AND THE IDEAS AND DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. HORIZONTAL DATUMPM NAD27 WISCONSIN STATE P. ELLIOTT PLANE SOUTH ZONE COORDINATE SYSTEM DRFT VERTICAL DATUM R. CHAVEZ NGVD29 NATIONAL CHK GEODETIC VERTICAL DATUM ON 1929 D. TALARCZYK REV. NO. DATE REVISION DESCRIPTION BY APVD MILWAUKEE METROPOLITAN SEWERAGE DISTRICT MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) JACKSON PARK MMSD COMMISSION APPROVED DRAWING NO.: SHEET: DATE: PROJECT: MMSD FILE: ACP-03 3 FEBRUARY 2019 W40009 ACP03.DWG

17 PL W. LEE DS RO AD IC R AIL PA CIF ION M HO UN T ES AV E R FO E E W. AV PA BS T. W W. ARTHUR AVE S. 35TH ST W. HAYES AVE 2 S. T H S 35T D DION-SIMON INVESTMENTS LLC RO A 1 CIF IC RA IL WISCONSIN GAS LLC N UN ION PA JACKSON PARK 0 REUSE OF DOCUMENTS HORIZONTAL DATUMPM THIS DOCUMENT AND THE IDEAS AND DESIGNS INCORPORATED HEREIN IS AN INSTRUMENT OF PROFESSIONAL SERVICE AND IS NOT TO BE USED, IN WHOLE OR IN PART, FOR ANY OTHER PROJECT WITHOUT THE WRITTEN AUTHORIZATION OF THE MILWAUKEE METROPOLITAN SEWERAGE DISTRICT. NAD27 WISCONSIN STATE P. ELLIOTT PLANE SOUTH ZONE COORDINATE SYSTEM DRFT VERTICAL DATUM R. CHAVEZ NGVD29 NATIONAL GEODETIC VERTICAL DATUM ON 1929 CHK D. TALARCZYK REV. NO. DATE REVISION DESCRIPTION BY APVD MILWAUKEE METROPOLITAN SEWERAGE DISTRICT DRAWING NO.: MILWAUKEE METROPOLITAN SEWERAGE DISTRICT (MMSD) JACKSON PARK MMSD COMMISSION APPROVED SHEET: DATE: PROJECT: MMSD FILE: ACP-04 4 FEBRUARY 2019 W40009 ACP04.DWG

18 POLICY, FINANCE & PERSONNEL COMMITTEE MEETING February 11, 2019 EXECUTIVE DIRECTOR S REPORT A. Monthly Reports B. Government Finance Officers Association Award of Financial Reporting Achievement (Mickie Pearsall) C. Urban Biodiversity Plan (Matt Magruder)

19 February 2019 Sun Mon Tue Wed Thu Fri Sat Commission-9:00 a.m. Operations Committee-9:00 a.m. PF&P Committee- 9:05 a.m ST. VALENTINE S DAY PRESIDENTS DAY Commission-9:00 a.m