Acceptance of June Minutes and apologies, moved by HG, seconded JS, motion carried.

Transcription

1 MINUTES OF THE GENERAL MEETING OF RAYMOND TERRACE AND DISTRICT HISTORICAL SOCIETY INC HELD ON FRIDAY 21 st SEPTEMBER 2012 AT RAYMOND TERRACE SENIOR CITIZEN S HALL, RAYMOND TERRACE Informal meeting opened at 7.15pm with President MS in the chair. Attendees: Moira Saunderson (MS) Boris Sokoloff (BS) Glenys Francis (GF) Helen Giggins (HG) Ellen Gordon (EG) Apologies: Peter Francis (PF) Glenys Grey (GG) Judy Gunter (JG) Jack Sullivan (JS) Elaine Hall (EH) Helen Masson (HM) Trish Harris (TH) Keith Grey (KG) David Gunter (DG) Laraine Brown (LB) Acceptance of June Minutes and apologies, moved by HG, seconded JS, motion carried. Business arising from the Minutes: Subject Item Action By: Sad News Our past member Oscar Carlson passed away very recently. GF The husband of a lifelong member of the Lemon Tree Passage Historical society has also passed away. Keith Grey is recovering from a serious heart condition. Glenys Grey is also unwell. Glenys Francis has resigned from Council, and we d like to acknowledge what a wonderful job she has done in the role, and will be sadly missed as an advocate for the community. Glenys was awarded Freeman of the City, which is a huge honour. GF says that we will have to be very diligent to try and get things done with the make-up of the new Council. GF is happy to liaise with Council on our behalf. Moved JS and seconded EG the motion stated by MS. Pioneer We have had only a few RSVPs for Pioneer Dinner so far. TH Dinner Secretary s Report & Correspondence (See attached correspondence list for June-Sept) There is an account paid in full by GF for the Fairfax Account. Bank account statements, change to Telstra pricing, and Electricity account. Various newsletters and newsletters. Moved EG seconded HM that Secretary s Report be accepted. Motion carried. Treasurer s Report We need to start having money coming in, as we are in loss for the year. We will need to cash in one of the term deposits to publish Moira s book. Moved TH seconded BS that Treasurer s Report be accepted. Motion carried. Research Report We have been plodding along nicely. We are now not likely to be into the new library until early next year. We have been receiving a lot of research requests by and at the rooms. We are also waiting on money from several people who have ordered photos, the account is for $195. MS will send a reminder on this. We have also had two lots of people from Port Stephens Historical Society asking about our agreement with the Library. They have not made many friends in the area. They have a totally

2 different agreement with the Council. So we are advised by GF not to pass any of this information on to them. Oak photos were lent to Sue Thomas the curator of Morpeth Courthouse Museum. The lighting of the courthouse event was held at Morpeth. It was a bit of a shambles, with not all the light going on as planned. They have had the photos already for 12 months, and we would now like them back. They want to extend the loan by around 12 months due to the popularity of the exhibition. The secretary will send a letter asking for the photos to be returned by the end of October. Moved EH seconded HG that Research Report be accepted. Motion Carried. Curator's Report BS would like to refute the fact that MS has no curatorial skills, and has been learning a lot on the job. We had a lot of success last Monday. We have now been able to identify items on the computer, with their old catalogue cards. This is a very positive step forward in the process. Moved BS seconded EG that Curator s Reports be accepted, Motion Carried. General Business Subject Item Pioneer Dinner Garage Sale Newsletter Trivia Night LB and TH got together and printed all of the invitations to older families in Raymond Terrace that they could think of. They worked with EH and MS to get together a list. Around 50 invitations were sent. Daryl Lightfoot sent a nice letter, and he is unable to attend due to a commitment in Sydney on the day. He wanted to wish us the best for the event. The Pepper Family has accepted. The Berry family have given an alternate contact. Invitations for the dinner will be going out to members this week. We were looking at engaging a bush poet for the dinner, and someone needs to contact him. We need to officially ask him, he may do it as a donation for the cost of a meal. GF will contact. Rather than a band, we will have some background music EG will coordinate with PF. MS will get some quotes for a cake. We could approach Council for some money towards the event. GF will be meeting with Peter Gesling next week, and will try to get an indication of what support we can expect, and more details about the Friday night event as well. We need to be approaching the Examiner for more publicity. Sarah Price is keen to do a story. We need to have a garage sale. The 17 th is the Business Groups Santa Day on the main street. Could have a stall at the markets advertising the Sunday Garage Sale. Look at having the Garage Sale on Sunday the 18 th of November. Not everyone received their copy of the Newsletter, and copies have not been left at the research rooms. Proposed to have another trivia night on Friday the 19 th of October. We will have hampers as prizes. Cost set at $10 per person with supper included. Dunmore Bridge Will be too difficult to move without a cover. So we will not be loaning the Bridge Model. Cultural Meeting Need someone to go on Tuesday the 25 th of September. MS will put the hard word on PF tomorrow afternoon. Will also ask about Knightland Security accounts. Invitations to be Delivered Meeting closed at 8.22pm. TH has some Pioneer Families that she will hand deliver invitations to.

3 Next meeting: 7pm 16 th November 2011 at Raymond Terrace Senior Citizen s Hall. October meeting is cancelled due to the Trivia Night. Appendix Correspondence List (June-Sept 2012) CORRESPONDENCE LIST JUNE Federation of Aust. Historical Societies Inc. E-Bulletin No RAHS - Letter re Grant Application Moira's book does not qualify Volunteer Grants 2012 Close 25 July RAHS - Letter Seek donation for building fund Lions District Governor 2012 Thank you card 175. Alma Burg Thank you card re Mr Burg Marsh & McLennan Cert. of Currency - Group Personal Accident 177. Markey Business Insurance Policy wording 178. Craig Baumann MP, Member for Pt Stephens Patron Acceptance 179. Brisbane Water Historical Society Newsletter 'Cooranbean Courier' Vol 36 No.6 June 180. Port Stephens Council Cemetery Tour & Workshop 29/6-9am to NSW Govt. - Trade & Investment Mine Safety Reg. Health & Safety Community Grants Program 182. Maclean District Hist. Soc. Inc. Newsletter June 2012 Vol 13 No East Lake Macquarie Hist. Society Inc. Newsletters Vol. 9 Issues 5 & 6 and Thank you card 184. Bob Baldwin MP, Fed Member for Paterson Notice of Volunteer Grants close 26/7/ Sharp Electronics Invoice #XCI /5 - $ Ray. Terrace Senior Citizens Hall Hire 18/5 $20.00 CORRESPONDENCE LIST JUNE 2012 (cont.) 187. Hunter Water 14/6 $ Account paid 188. Newcastle Perm. BS - Acc /5 - $ Newcastle Perm. BS - Acc /5 - $2, Newcastle Perm. BS - Acc /5 - $ Newcastle Perm. BS - Acc Term Dep.$15,000 Matures 29/6 Interest $ Cynthia Hunter Membership renewal $ Monica M. Clark Membership renewal $ Margaret & John McGlinn Membership renewal $ Betty Windeyer Membership renewal $ Norma Morgan Membership renewal $ Alma Burg Membership renewal $ Allen B. Sutton Membership renewal $ Wendy Swan Membership renewal $ Dianne Inkster Membership renewal $ Telstra Account 27/6 - $ Richmond-Tweed Family Hist. Soc. Inc Newsletter - Issue No. 112 June Liverpool Genealogy Soc. Inc. Newsletter - Issue No No Nepean Family History Soc. Inc. Journal No Coalfields Heritage Group Hist. Soc. Cessnock Kurri Kurri & Mait. - Tumbledee No Aust. Family Tree Connections Magazine 207. RAHS - 3 items: 2012 Winter Calendar Events Magazine History No.112; Journal Vol.98 Pt RAHS e-bulletin 209. Port Stephens Council Notice of Motion - Recognition of 175th Ann'y 210. War Veterans Histories - Book Sale James M. Gray: American Civil War Australasian Vets 211. RAHS RAHS e-bulletin No. 101

4 Outwards Correspondence JUNE NIL NIL CORRESPONDENCE LIST JULY Ray. Terrace Senior Citizens Hall Hire 15/6 $ Sharp Electronics Invoice $ Telstra Account 18/7 $ Hunter Water Survey re cost of water 217. ATO Business activity Statement 218. Newcastle Perm. BS - Acc /6 - $ Newcastle Perm. BS - Acc /6 - $3, Newcastle Perm. BS - Acc /6 - $ Gloucester Dist. Historical Soc. Newsletter No Brisbane Water Hist. Soc. Newsletter 'Cooranbean Courier' Vol 36 No.7 July 223. Barbara Sharpe Membership renewal $ Dorothy Wedd Membership renewal $20.00 & Thank you re Monty Wedd Lodge Hunter-Hiram Membership renewal $25.00 CORRESPONDENCE LIST JULY 2012 (cont.) 226. Telstra 27/7 Account $ Edward (ted) Sutton Membership renewal $ Sharp Electronics Invoice $52.71 & Request: update contact details 229. Ray. Terrace Senior Citizens Letter: Hall hire $12/hour from 1st July Tomago Aluminium News Magazine - Issue 1 - Winter Illawarra Family History Group Magazine No. 111 June Mary Duncan Membership renewal $ Rosemary Owens Membership renewal $ Ray. Terrace Senior Citizens Hall hire receipts: 20/4; 18/5; 15/ Newcastle Perm. BS - Acc Term Dep.$15, % matures 29/12/2012. Interest to Acc Mait. & Dist. Genealogical Soc. Inc. Journal Vol.14 No.2 Maitland Reminiscences 237. Ad Logo - Promotional Tea Towel Invoice for sample $ Fed. of Aust. Historical Soc. (FAHS) e-bulletin No Alan Jones Membership Application Pd $ Nicky Cathcart Membership Application Pd $ FAHS (Fed. of Aust Hist. Soc) e-bulletin No th July RAHS e-news - 11th July Knightland Security Invoice /7 to 30/9 Advance $ Knightland Security - Inv: $77.00; $ $71.50; 245. Aust. Govt Volunteers Grant Application Receipt 246. Port Stephens Council - James Campbell EOI Strategic Art & Culture Committe/AGM/Info 247. Gloucester District Hist. Society Newsletter No. 346 July Barbara Coleman Membership renewal & $20 Cheque 249. C. Baumann MP - Nomination Form Port Stephens Volunteer of the Year Awards 250. Museums & Galleries NSW VIM Program; 2012 IMAGinE Awards Grant 251. Coalfields Heritage Group - Bi monthly Journal No.35 August Telstra Advertising - Support for Business Customers

5 253. RAHS - E-News Australian Telegraph - August Issue Outwards Correspondence JULY Examiner Phone call to arrange meeting at the RT Hist. Rooms 11th July 10. Aust. Govt Volunteer Grant Application CORRESPONDENCE LIST AUGUST 'Tumblebee' - Coalfields Heritage Group Bimonthly Journal No.35 August New Membership Application Susan Skillingford (Accepted August meeting) 257. Energy Australia - Account $ Sharp Electronics Inv. XCI $ Myra & Jack Henry Info on Reserve Forces Day Celebrations 30/6/ Myra & Jack Henry CD of Photos of Reserve Forces Day 261. Australian Family Tree Sept Newcastle Family History Soc. Inc. Sept. Journal No.199 ISSN CORRESPONDENCE LIST AUGUST 2012 (cont.) 263. Newcastle Perm. Blg Society - 31 July 2012 Acc $ Newcastle Perm. Blg Society - 31 July 2012 Acc $4, Newcastle Perm. Blg Society - 31 July 2012 Acc $ Clarence River Historical Society ISSN Issue Cooranbean Courier Vol. 36 No.08 August East Lake Macquarie Hist. Society Inc. Vol. 9 Issue 7 July East Lake Macquarie Hist. Society Inc. Vol. 9 Issue 8 August Australian Family Tree Connections August Telstra - Advertising Smarter Business Ideas 272. Sharp Electronics - Cheque returned RT Hist. Soc. Cheque $$ overpayment 273. Sharp Electronics Receipt for payment $ /8/ Telstra Invoice $ Telstra Change to Pricing Notification 276. RT Senior Citizen's Inv. Hall Hire 20/7/ $ Newcastle Perm. Blg Society - Interest Acc $22.68 Advice 278. Newcastle Perm. Blg Society - Interest Acc $22.68 Advice 279. Newcastle Perm. Blg Society - Interest Acc $15.12 Advice 280. Newcastle Family Hist. Soc. Inc. Open Day 1st Sept Craig Baumann MP Community Building Partnership Program 282. Stockman's News Edition July Alexander Macleay From Scotland to Sydney 284. Placenames Australia Sept Quarterly Newsletter 285. RAHS E-News - August Community Museums Nat. Network - Bulletin 1 August RAHS E-News State History Conference 288. RAHS - Nominations Affiliated Societies Comm RAHS E-News - 6 Sept 2012

6 Outwards Correspondence AUGUST Myra & Jack Henry to Myra & Jack Henry Re: Photos CORRESPONDENCE LIST SEPTEMBER Museums Aust. Nat. Office RAHS E-News - 20/9/ Fairfax Media - Pioneer Dinner Ad. Receipt $ to be reimbursed to G. Francis for Advert Newcastle Perm. Blg Society - Inv. Acc. Acc $3,000 - to 19/11/ Newcastle Perm. Blg Society - Inv. Acc. Acc $3,000 - to 19/11/ Newcastle Perm. Blg Society - Inv. Acc. Acc $2,000 - to 19/11/ Telstra Notice Change to Pricing 297. Energy Australia Acc - $ R. Cunningham Research Request plus $20 Cheque 299. Brisbane Water Hist. Soc. Newsletter Vol.36 No. 09 Sept Membership Renewal Philip & Judy Healey $25 Cheq. Enclosed Newcastle Perm. Blg Society - 31 Aug 2012 Acc $ Newcastle Perm. Blg Society - 31 Aug 2012 Acc $3, CORRESPONDENCE LIST SEPTEMBER 2012 (cont.) 303. Newcastle Perm. Blg Society - 31 Aug 2012 Acc $ RT Senior Citizen's - Invitation Arts & Crafts Notice 28 Sept - 7pm $10 p/p 305. Telstra Account $ Richmond-Tweed Family Hist. Soc. Inc. The Cedar Log Journal - Issue No.113 Sept Hawksbury Family History Group The Hawksbury Crier - ISSN June RAHS - History Booklet Sept No Hist. Soc. - Cessnock, Kurri Kurri & Maitland 'Tumbledee' No.36 - October Clive Lucas Stapleton & Partners Heritage Study & Story 311. NFSA Film Australia Collection Catalogue 312. Monica Clark (Nelson Bay) Inability for Pioneer Dinner 313. RT Senior Citizen's Receipt for Hall Hire 20/7/ Bob Baldwin MP Paterson Citizen & Volunteers of the Year Noms Gloucester District Hist. Soc. Newsletter No August/Sept Knightland Security - Invoices Should have been cancelled months ago. Outwards Correspondence SEPTEMBER RT Hist. Soc. Members - Secretary ed Invitation to Pioneer Dinner 24 Nov