TOWN BOARD MEETING MARCH 28, 2017

Transcription

1 At a regular meeting of the Town Board of the Town of Farmington held in the Farmington Court Facility of said Town on the 28 th day of March, at 7:00 PM, there were: PRESENT: Peter Ingalsbe Supervisor- necessarily absent Michael Casale Councilman Steven Holtz Councilman -Deputy Town Supervisor Ron Herendeen Councilman Nate Bowerman Councilman Michelle Finley Town Clerk Also present were: Don Giroux Highway and Parks Superintendent, Dave Degear Water & Sewer Superintendent, Bill Davis- MRB Group, Jim Morse Code Enforcement Officer, Donna LaPlant Assessor, Scott Makin- Planning Board Chairman, Adrain Bellis- Planning Board Member, Donna Herendeen Town Historian, Conrad Bremer Eagle Scout, Tim and Dotti Mickelsen residents, and Mr. Walton resident. PUBLIC HEARING: None. APPROVAL OF MINUTES: A motion was made by Councilman Casale and seconded by Councilman Bowerman, that the minutes of the March 16, 2017, given to members for review, be approved. Three Voting Aye (Casale, Bowerman, and Herendeen), One Abstention (Holtz). Carried. PRIVILEGE OF THE FLOOR: Donna Herendeen (Town Historian) with Conrad Bremer of BSA Troop 50 Eagle Scout Project Conrad Bremer spoke to the Board about an Eagle Scout project he completed that categorizes deceased veterans in our cemeteries. He located 175 veterans. They are posted to a website called findagrave.com. Donna Herendeen stated that his work will be helpful and is easy to access. PUBLIC CONCERNS: None. REPORTS OF STANDING COMMITTEES: Public Works Committee: Councilman Holtz reported: Water & Sewer: 1. Resolutions on agenda. 2. Discussed Control Building #1 Methane Gas Detention. 3. Discussed Control Building #1 and Influent Building #10 Methane Gas Detention Calibration. 4. Discussed Electric Building #4 and Sand Filter Building #8 Roof Replacement. 5. Discussed Building #8 and Building #9 Roof Drains. 6. Discussed Influent Building #10, Bar Screen #2, Replacement project. 7. Discussed Influent Building #10, Pista Gritter Replacement Project. 8. Discussed WWTP Outfall and Bank Stabilization. 9. Discussed various Farmington and Victor Sewer District Pumpstations. 10. Watermain Breaks none. 11. Discussed Solar Bee models AP500P Mixer Units for Lift station. 12. Discussed Nettle Creek Pressure Reducing Vault. 13. Discussed Plaster Mill/NYS Park-n-Ride to Loomis Road 8 Watermain Project. 14. Discussed Route 96 Park Place Restaurant fire hydrant. 15. Discussed 1 st quarter water and sewer billing. 16. Discussed new equipment truck W-9. Highway & Parks: 1. Current projects plowing snow, snow removal at cu-de-sacs, equipment maintenance, and tree cutting at the Auburn Trail. 2. Parks projects snow plowing equipment maintenance, sidewalk clearing, storm clean up, and snow hauling. 3. Discussed Parks and Highway switching to summer hours. Town Operations Committee: Councilman Bowerman reported: 1. Report from the Director of Planning and Development is on file. 2. Building Department Mercier Blvd., Redfeild Grove, Burger King, Ponds Edge Venue, American Best Value Inn, Hickory Rise, Collett Woods Section III, and MiniTec. 3. Discussed linking BAS with Assessors Office. 4. Discussed Dollar General CO issue. Town Personnel Committee: None. Town Finance Committee: None. Town Public Safety Committee: None. REPORTS OF TOWN OFFICIALS: Supervisor Ingalsbe reported: Highway& Parks Superintendent Giroux reported: 1. Cleaning up the Auburn Trail is competed.

2 Finance Committee: Town Clerk Michelle Finley reported: 1. Update on taxes collected 93%. Water & Sewer Superintendent Dave Degear reported: None. Code Enforcement Officer Jim Morse reported: 1. Jamie Kincaid along with himself have completed their mandatory certification. Director of Planning and Development Ron Brand reported: None. Assessor Donna LaPlant reported: 1. Wrapping up Re-Val. Notices will go out in a few weeks. Town Engineer Bill Davis reported: 1. Proposed North East Water District will have options to the Town Board soon. Then they will coordinate a meeting at the end of April with the residents to discuss options and costs. 2. Discussed UV project. 3. Discussed CMOM Report. Fire Chief reported: None. Planning Board Chairman Scott Makin reported: 1. Last meeting was cancelled due to weather. Next Meeting will be Hickory Rise, American Best Value Inn. Zoning Board of Appeals Tim Delucia reported: None. Recreation Advisory Committee Brian Meck reported: None. Ontario County Planning Board Member reported: None. Conservation Board Chairman Hilton reported: None. Town Historian Donna Herendeen reported: None. COMMUNICATIONS: 1. Letter to the Town Supervisor from Brian Custer of NYMIR. Re: CBIZ Industrial Appraisal Process. 2. Letter to the Planning Board from Knauf Shaw, Attorneys at Law. Re: Farmington Gardens II, Mercier Blvd. and Hathaway Drive, Comments on Preliminary Site Plan Application. 3. Letter to the Town Supervisor from Timothy McGill. Re: WWTP Disinfection Improvements Project. 4. to the Town Clerk from the Town Supervisor. Re: Request to change Planning Board Minutes. 5. Letter to the Town Clerk from the Macedon Town Clerk. Re: Local Law establishing zoning requirements for Solar Energy Systems within the Town of Macedon. 6. Letter to Michael Best from the Highway Superintendent. Re: Application for Driveway Permit. 7. Letter to Michael Best from Jim Morse, Code Enforcement Officer. Re: Second Application for Special Use Permit. 8. Letter to the Town Supervisor from Michael Best. Re: Request for extension of driveway removal. 9. US Department of Transportation Federal Highway Administration Federal-Aid Project Modification. 10. Letter to Raymond Wager, CPA, PC from Sheila Chalifoux of Chalifoux Law, PC. Re: Town of Farmington Tax Certioriari Matters. 11. Farmington Historical Society Liability Insurance from Ontario Insurance Company. 12. Letter to Greg Trost of the NYS DOT. Re: AR-15 Sanitary Lateral, NYS Rt. 96, MRB Project No Letter to the Pinnacle Athletic Campus from Katie Evans, Director of Development for the Town of Victor. Re: Pinnacle Athletic Campus Phase 1, Outstanding Work. 14. Letter to the Town Supervisor from Edward Hampston of the NYS DEC. Re: POTW Facility Design, Planning and Flow Management Annual Certification Form to the Town Supervisor from Pamela Allen, Resident. Re: Planning Board Meeting Minutes, February 15, Memo to all employees from the Town Supervisor. Re: Employee Handbook update. 17. Certificates of Liability Insurance from: Markell Makeovers, Inc. 18. Certificates of Workers Compensation Insurance from: New Energy Works of Rochester, Inc.; Best Construction of Wayne County, Inc.; Hibbs Enterprises, Inc.; Fitch Construction, Inc.; Fineline Pipeline, Inc.; SDC Construction Services, Inc. REPORTS & MINUTES: 1. ZBA Meeting Minutes January 23, Farmington Senior Citizens Meeting Minutes March 6, ORDER OF BUSINESS: RESOLUTION # : RESOLUTION ACKNOWLEDGING THE TOWN CLERK S ATTENDANCE TO THE NEW YORK ASSOCIATION OF LOCAL GOVERNMENT RECORDS OFFICERS WHEREAS, the NYALGRO conference will be held in Geneva on June 4 through the 7, and WHEREAS, the registration cost is $30 and food is $195, a total cost of $225, therefore be it

3 RESOLVED, the Farmington Town Board acknowledges the attendance of the Town Clerk to the NYALGRO conference at a cost not to exceed $ RESOLUTION # : Councilman Bowerman offered the following Resolution, seconded by Councilman Herendeen: RESOLUTION AUTHORIZING THE SUPERVISOR TO SIGN CONTRACT WITH YOUNG EXPLOSIVES FOR JULY 3 FIREWORKS DISPLAY WHEREAS, the Recreation Director, Mark Cain, has received a contract for the town s July 3 fireworks display, to be launched across from the Town Park on the property of Royal Purdy, and WHEREAS Young Explosives Corp. has verified in the contract that they will provide $2 million in liability insurance and will charge the town $4,500 for the exhibition of fireworks including all technicians, now therefore be it RESOLVED, that the Town Board authorizes the Supervisor to sign the contract and therefore be it RESOLVED, that the Town Clerk forward the signed contract to Young Explosives and make copies of the contract and this resolution for the Recreation Director and Highway/Parks Superintendent. RESOLUTION # : Councilman Herendeen offered the following Resolution, seconded by Councilman Casale: RESOLUTION AUTHORIZING BID AWARDS FOR THE ANNUAL CANANDAIGUA-FARMINGTON WATER DISTRICT S 2017 WATER PIPE, SUPPLIES AND PARTS WHEREAS, on January 3, 2017 at the 2017 Town Organizational Meeting, the Farmington Town Board authorized the Water and Sewer Superintendent to bid water and sewer supplies, materials and equipment for the Canandaigua-Farmington Water and Sewer Districts (Board Resolution 37 of 2017) for the operation and maintenance required by the CFWD, and WHEREAS, the Water and Sewer Department had budgeted in the Approved 2017 Water and Sewer Budget for the annual purchase of water and sewer supplies within the SS (Sanitary Sewer CE) and the SW (Transmission & Distribution CE), and WHEREAS, the pubic bidding was advertised in the Town s Officials newspaper and three (3) bids were received which were received and opened on March 14, 2017 at 10:00 AM at the office of the Farmington Town Clerk, 1000 County Road 8, Farmington, New York, and BE IT RESOLVED, the three bids were reviewed and accepted by the Water and Sewer Supt. with the total combined cost being $176, (see attached Summary& Bid tabulation), and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Canandaigua- Farmington Water District hereby authorizes the Water and Sewer Superintendent to award the water supply bid items to the lowest bidder per unit price/items based on availability and compatible department components requirements as follows: 1. Blair Supply for Items #1, 12, 16, 17, 18, 20, 21, 22, 23, 25, 29, 34, 35, 36, 37, 40 and #41 for a total amount being $103, HD Supply Waterworks LTD for Items #3, 4, 5, 6, 9, 10, 11, 13, 15, 24, 26, 27, 28, 30, 31, 32, 33, 39, and 42 for the total amount being $58, Martisco Corp. for Items #2, 7, 8, 14, 19, 22 and #38 for a total amount being $14, BE IT FURTHER RESOLVED, that funding for these purchases has been budgeted in 2017 in the water budget as follows: SW (Transmission and Distribution-Contractual), and LET IT BE FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent and the Bookkeeper. RESOLUTION # : RESOLUTION AUTHORIZING THE PRINCIPAL ACCOUNT CLERK AND THE TOWN SUPERVISOR TO ATTEND THE ANNUAL TOWN FINANCE SCHOOL WHEREAS, the 16 th annual Town Finance School will be held at the Buffalo Marriott Niagara in Amherst, NY on May 4 & 5, 2017 NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington hereby authorizes Jeannine Marciano and Peter Ingalsbe to attend the training for an amount not to exceed $ per person, and be it FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Principal Account Clerk. RESOLUTION # : Councilman Bowerman offered the following Resolution, seconded by Councilman Casale: RESOLUTION AUTHORIZING A BUDGET AMENDMENT FOR THE GENERAL FUND WHEREAS, the Town of Farmington has an agreement with Time Warner Cable where 5% of the gross subscriber revenues are disbursed to the Town and $147, was received in March of 2017, WHEREAS, 5% of the Town revenue is disbursed to Finger Lakes Television, NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington hereby authorizes the following budget amendment to move additional funding into the expense line:

4 From: A Contingency $ To: A Other Home & Community Service $ BE IT RESOLVED, that the Principal Account Clerk transfers the amount above FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Principal Account Clerk. RESOLUTION # : Councilman Herendeen offered the following Resolution, seconded by Councilman Bowerman: RESOLUTION AUTHORIZING RENTAL OF SPECIALIZED EQUIPMENT FOR BY-PASS PUMPING AT THE WASTEWATER TREATMENT PLANT, INFLUENT BUILDING #10, SPLITTER BOX AND FINE SCREENS #2 REPLACEMENT PROJECT WHEREAS, by Resolution #102 of 2016 date February 9, 2016, the Town Board of the Town of Farmington acting on behalf of the Farmington Sewer and Victor Sewer Districts authorizes the Town Supervisor to enter into a contract with MRB group, Engineering, Architecture, Surveying, P.C. of Rochester New York for the design and bidding for the replacement of the Bar Screen #2 in the Influent Building #10, and WHEREAS, Public Bidding was advertised for the Bar Screen #2 replacement and sealed bids were opened on July 28, 2016 at 10:00 AM at the Farmington Town Hall, 1000 County Road 8, with four (4) bids being received that ranged from $444, to $887,000.00, with the lowest bid being received from Crane Hogan Structural Systems, Inc., and WHEREAS, by Resolution #357 of 2016 dated August 9, 2016, the Town Board of Farmington acting on behalf of the Farmington & Victor Sewer Districts hereby authorizes the Water and Sewer Superintendent to award the bid for the Wastewater Treatment Plant Fine Screen Replacement to Crane Hogan of Rochester New York for a total expenditure not to exceed $444, and subsequent Change Order #1 that deducted the cost to $399, with the understanding that the required cost saving by-pass pumping would be done by the Farmington Water and Sewer Department, and WHEREAS, the W&S Superintendent received quotes for the rental of specialized equipment needed to support the department owned portable sewer pump during the by-pass pumping for one (1) weeks that ranged from a cost of $3, to $4, per week, and NOW, THEREFORE BI IT RESOLVED, that the Town Board of Farmington acting on behalf of the Farmington Sewer District hereby authorizes the Water and Sewer Superintendent to pay all invoices from Godwin Pumps, Division of Xylem, #8039 Oak Road, Batavia New York for a total expenditure not to exceed $4,500.00, and. BE IT FURTHER RESOLVED, that funds were appropriated in the 2016 budget lines of SS Sewage Treatment Bar Screen, SS VLT Improvements and SS and. BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent. RESOLUTION # : RESOLUTION AUTHORIZING THE SALE OF SURPLUS EQUIPMENT 2009, ½ FORD MODEL F-150 4x4 CREW CAB PICKUP TRUCK, FLEET # W-7 WHEREAS, the following piece of vehicle/equipment used by the Water and Sewer Department pickup truck #W-7 which has over 85,000+ miles is now obsolete and/or surplus: , ½ Ton Ford F-150 4x4 XLT pickup truck with crew cab. VIN #1FTPW14V29KC WHEREAS, the Palmyra Municipal Equipment Auction, which is scheduled for May 13, 2017, at the Town of Palmyra Highway Department, Palmyra New York and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Water and Sewer Districts, hereby declares the listed equipment/iron as surplus and authorizes the Water and Sewer Superintendent to have this equipment sold at this auction under SS-2665 and SW , and BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent RESOLUTION # : Councilman Bowerman offered the following Resolution, seconded by Councilman Casale: RESOLUTION AUTHORIZING THE TOWN SUPERVISOR TO SIGN A CONTRACT WITH COMPUTERSEARCH CORPORATION FOR PAYROLL SOFTWARE PROGRAM AT HIGHWAY AND PARKS DEPARTMENTS WHEREAS, the Town Supervisor is in receipt of a contract from ComputerSearch Corporation for payroll software program at Highway and Parks Departments at a cost of $ for annual support, therefore BE IT RESOLVED, that the Town Board of the Town of Farmington authorizes the Town Supervisor to sign the contract with ComputerSearch Corporation for payroll software program at Highway and Parks Departments at a cost not to exceed $ for annual support and be it further RESOLVED, that the Town Clerk provide copies of this resolution to the Bookkeeper and the Highway Superintendent.

5 RESOLUTION # : Councilman Herendeen offered the following Resolution, seconded by Councilman Casale: RESOLUTION AUTHORIZING THE PURCHASE OF 400 FEET OF 8 INCH DUCTILE IRON WATERMAIN FOR THE HYDRAULIC WATER LOOP COMPLETION FOR PLASTER MILL ROAD AND NEW YORK STATE ROUTE 332 TO LOOMIS ROAD FOR THE CANADAIGUA-FARMINGTON WATER DISTRICT LOCATED IN THE TOWN OF FARMINGTON WHEREAS, the Farmington W&S Supt. had identified the need for installing the missing link of the CFWD watermain that had not been completed during the NYSDOT highway upgrades in 1999 for NYS Route 332 widening project, although a steel casing placed was placed underneath the relocated railroad tracks for the waterline, installation, and WHEREAS, the Farmington Water and Sewer Superintendent had received comments from the New York State Dept. of Health requesting the elimination of all dead end connections located within the Canandaigua- Farmington Water District (CFWD) and had requested the Town Engineer, MRB Group prepare a scope of services for designing the completion of this watermain to provide a hydraulic flow loop, and WHEREAS, by Resolutions #166 of 2015 ( ) and #485 of 2015 ( ) the Town Board authorized the MRB s Proposal For Professional Services that included the preparation of the SEQR EAF Part 1; preparation of an Engineering Memorandum including a Project Estimate to assist the CFWD with the 202 proceeding; preparation of base mapping and plans; preparation of Construction Drawings and Details for approval by the NYSDOH and the NYSDOT; and preparation of regulatory agency paperwork and permits including the DOH-348 and PERM 32; provide any necessary periodic observation during construction; and preparation of As-Built to update the Town s redline drawings, and WHEREAS, the Water Superintendent had recommended changing the final alignment to follow along Plaster Mill Road to the intersection of Loomis Road, and abandon the existing waterline running north-south along the east side of NYS Route 332, and WHEREAS, upon the completion of the Plaster Mill Road 8 ductile iron watermain from the existing Ontario County railroad pipe sleeve to the intersection of Loomis Road, it has been determined that a 400 linear foot section between the existing waterline running north-south along the southeast side of NYS Route 332 to was not installed to the casing pipe underneath the Ontario Central Railroad, hence not completing the necessary hydraulic loop for the watermain, and WHEREAS, the W&S Superintendent has requested and has received three (3) quotes for the purchase of 400 linear feet of 8 ductile iron water pipe that ranged from a cost of $18.42 to $18.99 per foot for a cost of between $7, to $4, per week, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Canandaigua- Farmington Water District hereby authorizes the Water & Sewer Supt. to purchase 400 linear feet of 8-inch ductile CL52 Tyton pipe from Martisco Corporation, Liverpool New York at a total cost not to exceed $7, and, BE IT RESOLVED, that funding for said water pipe will be from the 2017 Budget Code, SW (CE), and LASTLY BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent. RESOLUTION # : RESOLUTION AUTHORIZING ACCEPTANCE OF EASEMENT WHEREAS, the Town of Farmington, by its officers or representatives, has engaged in discussions with Bruce and Susan Krobusek, ("Krobusek ") regarding the Town s obtaining a sidewalk easement over a portion of Krobuseks premises located at the intersection of King Hill Drive and Hook Road in the Town of Farmington; and WHEREAS, Town of Farmington officials have recommended to the Town Board that Krobusek grant to the Town the easement over said lands of said Owners; and WHEREAS, said easement has been offered by Krobusek to the Town of Farmington; and WHEREAS, the Town Board of the Town of Farmington is desirous of accepting said offered easement on behalf of said Town; and WHEREAS, the Town Board of the Town of Farmington has examined said instrument and finds the consideration described therein to be fair and reasonable. NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Farmington does hereby accept the Easement attached hereto as Exhibit 1 from Krobusek in accordance with the terms and conditions contained in said instrument and directs that the same be recorded in the Office of the Clerk of the County of Ontario, the fee for said recording to be borne by the Town, and be it further RESOLVED, that the Town Supervisor shall be and hereby is authorized to take any and all further action necessary to carry forth the intent of this resolution, including but not limited to the execution of all documents necessary to complete the conveyance of the premises referenced herein.

6 RESOLUTION # : Councilman Bowerman offered the following Resolution, seconded by Councilman Casale: Abstract # FUND FUND NAME TOTAL FOR VOUCHER CODE EACH FUND NUMBERS ,530, , A GENERAL FUND 156, CV VETERANS MEMORIAL 0.00 DA HIGHWAY FUND 265, ,514,519,522,523,530, 536,539,554, HA AUBURN TRAIL PROJ 12, ,531 HL LILLIBROOK PED BRIDE PROJ 0 HS TOWN COMPLEX SEWER HT TOWN FACILITY CAP PROJ 224, ,531,532,537,549,558 HU WWTP DIS IMP CAP PROJ 0 HV VEHICLE RADIO CAP PROJ 0.00 HW WATER TANK REPAIR 0.00 HZ TOWNLINE CAP PROJ 0 SD STORM DRAINAGE 38, ,519,522,523,573,575, 627 SF FIRE PROTECTION DISTRICT 0 SL1 LIGHTING DISTRICT 6, SM SIDEWALKS 0 SS SEWER DISTRICT 247, ,513,517,519,536, SW1 WATER DISTRICT 51, ,517,519,536, , 580,584, ,593,594, 600,602,603, ,611, TA30 BUILDER GUARANTEE 0.00 TA235 COMMERICAL REVIEW 0 TA85C CODE COMPLIANCE REVIEW 0 TA93 LETTER OF CREDIT (CASH) 0 TA200 PAYROLL DEDUCTIONS(TA85UNI,TA20,TA20D,TA86) 5, ,519,536,590,591 TOTAL ABSTRACT $ 1,036, TRAINING UNDER $100: None. WAIVER OF THE RULE: None. A motion was made by Councilman Casale and seconded by Councilman Bowerman to adjourn the meeting at 7:30 p.m. Motioned CARRIED. Minutes were taken by and transcribed by: Michelle Finley, CMC, RMC -Town Clerk