Resolution of the Township of Freehold Monmouth County, New Jersey R E S O L U T I O N - - -

Transcription

1 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AUTHORIZING CHANGE ORDER NUMBER 1, CONTRACT 06-20, GEORGIA ROAD FY 2006 MUNICIPAL AID PROGRAM PAVING PROJECT R E S O L U T I O N WHEREAS, a Contract was awarded to Earle Asphalt Company, by Resolution R on November 8, 2006, for the Georgia Road FY 2006 Municipal Aid Program Paving Project in the amount of $329,413.13; and WHEREAS, the Township Engineer, by memorandum dated November 8, 2007, recommends Change Order Number 1 in the amount of $16, due to adjusted final contract quantities needed to complete the project; and WHEREAS, the Director of Finance has certified to the Township Clerk that additional funds are available in the following Budget Account: CG0621C-8195 NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Freehold that Change Order Number 1 in the amount of $16, is hereby authorized for the aforementioned Contract, bringing the total Contract amount to $346,135.46; BE IT FURTHER RESOLVED that a certified copy of the within Resolution be forwarded to the Assistant Township Administrator, the Director of Finance, the Township Engineer, and Earle Asphalt Company. 1

2 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 2

3 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION APPROVING CONSOLIDATED BILLS LIST R E S O L U T I O N BE IT RESOLVED by the Township Committee of the Township of Freehold that the vouchers listed on the Consolidated Bill List, in the amount of $3,456, dated December 4, 2007, as presented by the Township Treasurer/Chief Financial Officer, be paid from existing appropriations. 1

4 No. R VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 2

5 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION DISBURSING OVERPAYMENTS AND CANCELING OF TAXES R E S O L U T I O N WHEREAS, certain property owners have credit balances on their accounts; and, WHEREAS, the following Taxpayer Schedules include Overpayments of Taxes, State Judgements, Veteran or Senior Citizen Deductions, or a 100% Disabled Veteran, creating verpayments of taxes, applicable to the blocks and lots and in the amounts set forth; and, WHEREAS, the Tax Collector of the Township of Freehold has certified to the Township Committee of the Township of Freehold that those items designated with the word "REFUND" on Schedules A, B, C, D, and E be refunded and those items designated with the word "CANCEL TAXES" on Schedule F be canceled to the names appearing below; NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Freehold that the refunds be made to the taxpayers appearing on Schedules A, B, C, D,and E and the checks for the aforesaid refunds be issued by the Treasurer; BE IT FURTHER RESOLVED that the Tax Collector is hereby authorized to make corrections and notations upon the Municipal records as may be necessary to effect this Resolution; BE IT FURTHER RESOLVED, by the Township Committee of the Township of Freehold that the Township Clerk is hereby authorized to forward a certified copy of the within Resolution to Tax Collector, Treasurer/Director of Finance and Auditor. 1

6 SCHEDULE A 2007 OVERPAYMENT -- REFUND ACCT# BLOCK LOT NAME/ADDRESS AMOUNT FIRST AMERICAN REAL ESTATE $ 9, TAX SERVICE 95 METHODIST HILL RD, SUITE 100 ROCHESTER, NY WELLS FARGO HOME MORTGAGE $ 5, MAC X X, TAX DEPT 1 HOME CAMPUS DES MOINES IA TOTAL $ 14, SCHEDULE B STATE JUDGEMENTS - REFUND MICHAEL M. STADLER TRUST ACCOUNT YEAR WOODBRIDGE CENTER DR $ 38, DAVID T WILENTZ TOWER SUITE , WOODBRIDGE, NJ , $163, LT PROPCO LLC YEAR 2002 C/O GARIPPA & GIANNUARIO $ 19, ATTN: GREGORY LOTZ 66 PART ST MONTCLAIR, NJ MICHAEL I SCHNECK, TRUSTEE FOR YEAR 2004 KINDER UNIVERSITY INC $ 3, CLINTON RD, SUITE 108 WEST CALDWELL, NJ TOTAL $186,

7 SCHEDULE C 2007 VETERAN DEDUCTION - REFUND VILLA, SALVATORE $ TULP LN FREEHOLD, NJ TOTAL $ SCHEDULE D 2007 SENIOR CITIZEN DEDUCTION - REFUND BRUNO, MARGARET A $ BENNINGTON RD FREEHOLD, NJ TOTAL $ SCHEDULE E % DISABLED VETERAN - REFUND PUSHKAL, GEORGE $ KOENIG LN FREEHOLD, NJ TOTAL $ SCHEDULE F % DISABLED VETERAN - CANCEL TAXES PUSHKAL, GEORGE $ KOENIG LN FREEHOLD, NJ TOTAL $ TOTAL REFUND $202, TOTAL CANCEL $

8 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 4

9 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR THE PURCHASE OF SUPPLIES FOR WATER AND SEWER DISTRIBUTION SYSTEM MAINTENANCE AND REPAIR R E S O L U T I O N WHEREAS, the Township of Freehold has a need to purchase supplies for water and sewer distribution system maintenance and repair; and WHEREAS, the Purchasing Agent has determined and certified in writing that the value of the acquisition will not exceed that Township's bid threshold, but will exceed $17,500 in vendor aggregation; and WHEREAS, the anticipated term of this contract is 1 year; and WHEREAS, WW Grainger can supply the required items for $3,701.91; and WHEREAS, WW Grainger has completed and submitted a Business Entity Disclosure Certification which certifies that WW Grainger has not made any reportable contributions to a political or candidate committee in the Township of Freehold, County of Monmouth, in the previous one year, and that the contract will prohibit WW Grainger from making any reportable contributions through the term of the contract; and WHEREAS, the Director of Finance has certified to the Township Clerk that additional funds are available in the following Budget accounts: NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Freehold that a contract for the purchase of supplies for water and sewer distribution system maintenance and repair is hereby authorized with WW Grainger in the amount of $3,701.91; 1

10 BE IT FURTHER RESOLVED that certified copies of the within Resolution be forwarded to the Assistant Township Administrator, the Finance Officer, the Purchasing Agent and the Superintendent of Utilities. 2

11 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 3

12 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR 2007 LEAF RECYCLING/DISPOSAL R E S O L U T I O N WHEREAS, the Director of Public Works, by memorandum dated November 26, 2007, advises of the need for a recycling location for leaf collection services for the Township of Freehold for the 2007 Leaf Recycling Program; and, WHEREAS, in accordance with NJSA 40A:11-5,1(s), of the Local Public Contracts Law, recycling of compost materials is listed as an exception and may be negotiated and awarded by the governing body without public advertising for bids; and, WHEREAS, the Director of Public Works, by memorandum dated November 26, 2007, recommends award of a contract to Gibson Farms of Freehold, NJ for leaf recycling/disposal in the estimated amount of $55,000.00; and, WHEREAS, the Chief Financial Officer has certified funds are available in the following account: NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Freehold that it hereby approves the award of a contract for leaf recycling/disposal in the estimated amount of $55,000.00, in accordance with NJSA 40A:11-5,1(s) of the Local Public Contracts Law; BE IT FURTHER RESOLVED that certified copies of the within Resolution be forwarded to Gibson Farms, the Assistant Township Administrator, the Chief Financial Officer and the Director of Public Works. 1

13 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 2

14 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR THE PURCHASE OF A HYDRAULIC LIFTING SYSTEM R E S O L U T I O N WHEREAS, bids were accepted by the Township Purchasing Agent for the purchase of a Hydraulic Lifting System on Friday, November 16, 2007, at 11:00AM; and, WHEREAS, the following bid was submitted: Hoffman Services, Inc East Bigelow St. Newark, NJ Base Bid (Four (4) Column, 72,000 Pound Lifting System) - $ 35, Option 1 (High Lift Wheel Dolly) - $ 6, Option 2 (Eight (8) Support Stands) - $ 8, TOTAL $ 50, WHEREAS, the Township Director of Public Works, by memorandum dated November 26, 2007, recommends that a Contract be awarded to Hoffman Services, Inc. in the amount of $50,400.00; and, WHEREAS, the Director of Finance has certified to the Township Clerk that funds are available in the following budget account: CG0309A NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Freehold hereby awards a contract for the purchase of a Hydraulic Lifting System to Hoffman Services, Inc., in the amount of $50, ; BE IT FURTHER RESOLVED that a certified copy of the within Resolution be forwarded to the Assistant Township Administrator, the Director of Finance, the Director of Public Works and Hoffman Services, Inc. 1

15 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 2

16 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT TO SHAWNEE MOUNTAIN FOR THE PURCHASE OF SKI LIFT TICKETS R E S O L U T I O N WHEREAS, the Township of Freehold has a need to secure ski lift tickets within the Parks and Recreation Department pursuant to the provisions of NJSA 40A:11 and NJSA 19:44 A-20.5; and WHEREAS, the Purchasing Agent has determined and certified in writing that the value of the acquisition will not exceed that Township's bid threshold but will exceed $17,500 in vendor aggregation; and WHEREAS, the anticipated term of this contract is 1 year; and WHEREAS, Shawnee Mountain has submitted a proposal indicating they would provide the necessary tickets for the Parks and Recreation Department in the amount of $6,220.00; and, WHEREAS, Shawnee Mountain has completed and submitted a Business Entity Disclosure Cetification which certifies that Shawnee Mountain has not made any reportable contributions to a political or candidate committee in the Township of Freehold, County of Monmouth, in the previous one year, and that the contract will prohibit Shawnee Mountain from making any reportable contributions throughout the term of the contract; and, WHEREAS, the Director of Finance has certified to the Township Clerk that additional funds are available in the following Budget account: R NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Freehold, that a contract is hereby awarded to Shawnee Mountain in the amount of $6,220.00; 1

17 BE IT FURTHER RESOLVED that certified copies of the within Resolution be forwarded to Shawnee Mountain, the Assistant Township Administrator, the Finance Officer and the Superintendent of Parks and Recreation. 2

18 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 3

19 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR THE CONSTRUCTION AND INSTALLATION OF VARIOUS PLAYGROUNDS FOR PARKS AND RECREATION R E S O L U T I O N WHEREAS, bids were advertised and received by the Township Purchasing Agent for the Construction and Installation of Various Playgrounds for Parks and Recreation on Wednesday, November 28, 2007, at 1:00PM and, WHEREAS, the following bids were received: Bidder Section Amount Bid Whirl Construction A $13, B $15, TOTAL $29, A&H Contracting A $13, B $20, TOTAL $33, Rich Picerno Builders A $16, B $20, TOTAL $36, JB Ivany Construction A $23, B $30, TOTAL $53, WHEREAS, the Superintendent of Parks and Recreation, by memorandum dated November 28, 2007, recommends that a Contract be awarded to Whirl Construction, in the amount of $29,500.00; and,

20 WHEREAS, the Director of Finance has certified to the Township Clerk that funds are available in the following Ordinance: CG0535E NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Freehold hereby awards a contract for the Construction and Installation of Various Playgrounds for Parks and Recreation to Whirl Construction, in the amount of $29,500.00; BE IT FURTHER RESOLVED that certified copies of the within Resolution be forwarded to the Assistant Township Administrator, the Director of Finance, the Superintendent of Parks and Recreation, and Whirl Construction.

21 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mrs. Avallone Mr. Golub Mr. Kershaw Mr. Salkin Mayor Ammiano I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent

22 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AMENDING RESOLUTION R WHICH CONSTITUTED AN AGREEMENT WITH CERTAIN STATE CONTRACT VENDORS R E S O L U T I O N WHEREAS, the Township of Freehold, as a contracting unit, may, without advertising for bids, purchase materials, supplies or equipment under any Contract or Contracts for such materials, supplies or equipment entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury, pursuant to the provisions of NJSA 40A:11-12; and, WHEREAS, the Township Committee of the Township of Freehold wishes to evidence an agreement with the attached referenced State Contract vendors through this Resolution and a properly executed purchase order, which agreement shall be subject to all the conditions applicable to the current State Contract; and, WHEREAS, the Township Committee of the Township of Freehold wishes to authorize the Purchasing Department to purchase those certain items from an approved New Jersey State Contract vendor with the threshholds hereinafter stated; NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Freehold that this Resolution, together with properly executed purchase orders, shall constitute agreements between the Township of Freehold and the attached referenced State Contract vendors, subject to all conditions applicable to the current State Contract; BE IT FURTHER RESOLVED that the Township Committee of the Township of Freehold hereby authorizes the Purchasing Department to purchase items from an approved New Jersey State Contract vendor list (Exhibit A); 1

23 BE IT FURTHER RESOLVED by the Township Committee of the Township of Freehold that, pursuant to the rules of the Local Finance Board of the State of New Jersey, funds shall not be expended prior to a certification of available funds made by the Township Director of Finance upon receipt of a properly executed purchase order. The department issuing the purchase order shall have the obligation of securing the necessary certification as to the availability of funds from the Director of Finance; BE IT FURTHER RESOLVED that the duration of this authorization shall be until December 31, 2007 or upon the expiration of the vendors' State Contract, whichever event first occurs; BE IT FURTHER RESOLVED that a certified copy of the within Resolution be forwarded to the Assistant Township Administrator, the Director of Finance, and the Director of Public Works. 2

24 EXHIBIT A. STATE ESTIMATED VENDOR CONTRACT AMOUNT ITEMS Action Office Supplies A59754 $30,000 Office Supplies Auto King A57809 $30,000 Auto Parts Brice's Auto Supply A57811 $30,000 Auto Parts Dell Marketing A81247 $40,000 Mini/Micro Computers/ Servers Downs Ford A57709 $50,000 Auto Parts Garden State Highway A68602 $30,000 U-Post Sign Supports Products A68377 $30,000 Reflective Sheeting General Recreation A59057 $200,000 Playground Equipment Good Year Tire A61419 $60,000 Tires Authorized Dealers: Edwards Tire and B & S Tires International Salt A60422 $150,000 Sodium Chloride (Rock Salt) Munidex A81215 $30,000 Mini/Micro Computers/ Servers Office Depot A59768 $30,000 Office Supplies Princeton Nassau A67276 $60,000 Small PU Trucks Connover Ford Lincoln A67330 $50,000 Class 1 Trucks Mercury, Inc. A67410 $60,000 Class 2 Trucks A67608 $80,000 Class 3 Trucks A67466 $140,000 Class 4 Trucks *Verizon Networking A81231 $250,000 Mini/Micro Computers& Products 3

25 Vertex Technologies A81247 $30,000 Mini/Micro Computers/ Servers *Indicates change/addition 4

26 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 5

27 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AMENDING 2007 BUDGET (CHAPTER 159) TO INSERT MODIFICATION TO 2007 SPECIAL ITEM OF REVENUE AND APPROPRIATION FOR RECYCLING TONNAGE GRANT R E S O L U T I O N WHEREAS, N.J.S.A. 40A:4 87 provides that the Director of the Division of Local Government Services may approve the insertion of any Special Item of Revenue in the Budget of any county or municipality when such items shall have been made available by law and the amount thereof was not determined at the time of the adoption of the Budget; and WHEREAS, said Director may also approve the insertion of an item of appropriation for an equal amount; and WHEREAS, the Township of Freehold has received primary funding from the State of New Jersey in the amount of $30,303.34; NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Freehold hereby requests that the Director of the Division of Local Government Services approve the insertion of an item of revenue in the Budget of the year 2007 in the sum of $30, which is now available as revenue from: MUNICIPAL REVENUE Special items of General Revenue anticipated with prior written consent of the Director of the Division of Local Government Services. Recycling Tonnage Grant $30,

28 BE IT FURTHER RESOLVED that a like sum of $30, is hereby appropriated under the caption of: GENERAL APPROPRIATIONS (A) Operations - Excluded from "CAPS" Public & Private Revenues Offset by Revenues Recycling Tonnage Grant Other Expenses $30, BE IT FURTHER RESOLVED that certification of adoption of this Resolution will be forwarded to the Director of the Division of Local Government Services; BE IT FURTHER RESOLVED that a copy of this Resolution, certified by the Township Clerk to be a true copy, be forwarded to each of the following: (a) Township Administrator (b) Township Director of Finance/Treasurer (c) Township Public Works Director (d) Township Recycling Coordinator (e) Township Auditor 2

29 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 3

30 Resolution of the Township of Freehold Monmouth County, New Jersey No: R Date of Adoption: December 4, 2007 TITLE: RESOLUTION AUTHORIZING TRANSFER OF 2007 BUDGET APPROPRIATIONS R E S O L U T I O N RESOLVED, THAT THE TREASURER BE AND IS HEREBY AUTHORIZED TO MAKE THE TRANSFERS LISTED ON THE FOLLOWING PAGES IN THE 2007 BUDGET APPROPRIATIONS: TO: FROM: CURRENT FUND INSIDE CAP: Salaries & Wages $ 107, $ 68, Other Expenses 76, , TOTAL: $ 184, $ 198, CURRENT FUND OUTSIDE CAP: Debt Service - Green Acres $ 14, GRAND TOTAL: $ 198, $ 198, UTILITY FUND: Other Expenses $ 110, Electricity $ 110, GRAND TOTAL: $ 110, $ 110,

31 No. VOTE OF THE TOWNSHIP COMMITTEE COMMITTEEMAN I S Y N NV AB Mr. Ammiano Mr. Golub Mr. Kershaw Mr. Salkin Mayor Avallone I-Introduced By S-Seconded By X- Indicates Vote NV- Not Voting AB- Absent 2