THE TOWN OF FARMINGTON TOWN BOARD

Transcription

1 : Mr. Astles Mr. Ingalsbe Mr. Mickelsen Dr. Casale Mr. Holtz Total RE: Letter of Credit Estimate FedEX Distribution Center & Site Development - in the total amount of $ 2,738, WHEREAS, the Farmington Town Board (hereinafter referred to as Town Board) has received a request dated June 17, 2015, from Scott Makin, Chairperson, Town of Farmington Planning Board (hereinafter referred to as Planning Board), to establish a Letter of Credit for required site improvements associated with approved site plan drawings for the above referenced FedEX Distribution Center, on Collett Road; and WHEREAS, the Planning Board s recommendation is based upon their review and acceptance of the recommendations on this letter of credit estimate that have been reviewed from both Jack Henehan, Town Construction Inspector and Lance S. Brabant, CPESC, MRB Group, P.C., the Town s Engineer; and WHEREAS, these recommendations are accompanied with detailed contractor pricing for each item; and WHEREAS, these quantities and unit prices identified are found to be consistent with the approved site plans and private contractor pricing respectively. NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby accepts the Planning Board s recommendation and directs that a letter of credit be established, for improvements that are to be dedicated to the Town, in the total amount of $ 2,738, BE IT FURTHER RESOLVED that the Town Clerk is hereby directed to notify tomorrow, by U.S. Mailing of certified copies of this resolution to, Nicholas C. Jones, Project Manager, JDC Development Company and Edward Parrone, P.E., Parrone Engineers & Architects, to establish the above referenced Letter of Credit in the amount specified above herein. BE IT FURTHER RESOLVED that said Letter of Credit is to be filed with the Town Clerk prior to any site excavation work is authorized by the Town Code Enforcement Officer. BE IT FURTHER RESOLVED that certified copies of this resolution are to be provided to the Town Code Enforcement Officer, the Town Director of Planning and Development, the Town Construction Inspector and the Town Engineer.

2 Mr. Mr. Sec d by Mr. : Mr. Mr. RESOLUTION AUTHORIZING THE TOWN CLERK TO PETITION NYSDOT TO ESTABLISH AN AREA SPEED RESTRICTION WITHIN THE HICKORY RISE SUBDIVISION WHEREAS, the Highway/Parks Superintendent requests that the board authorize the Town Clerk to petition the NYS Department of Transportation to establish an area speed restriction within the Hickory Rise Subdivision and WHEREAS, the boundaries of which are described as follows: North property line is Collett Road West Right of Way, West property line is Hook Road Right of Way, South line is King Hill residents property line (North line), East line is Vernon Powers property line, and WHEREAS, upon receipt of the notice that the regulation herein requested has been established, the Town of Farmington will provide, install and maintain signs in accordance with the Vehicle and Traffic Law and conforming to the Manual of Uniform Traffic Control Devices of the Department of Transportation, therefore be it RESOLVED, the Farmington Town Board authorizes the Town Clerk to petition NYS DOT to establish an area speed restriction within the Hickory Rise Subdivision with the boundaries described above, and further be it RESOLVED, that the Town Clerk provide copies of this resolution to the Highway/Parks Superintendent.

3 RESOLUTION AUTHORIZING BUDGET AMENDMENTS FOR THE WATER DEPARTMENT NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington acting on behalf of the Farmington Sewer District hereby authorizes the following budget amendments for the Water Funds: From: SW District Improvements Cty Rd. 28 $50, To: HP HP - Construction $50, BE IT RESOLVED that the bookkeeper transfers money from SW District Improvements for $50, to HP HP - Construction for $50, FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Bookkeeper and the Water and Sewer Superintendent.

4 Geoffrey Astles RESOLUTION AUTHORIZING BUDGET AMENDMENT FOR THE GENERAL FUNDS WHEREAS, additional funding is needed to cover expenses, NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington hereby authorizes the following budget amendments in the General Fund to cover expenses: From: A Contingency $ 17, To: A Engineer - Contractual $ 15, To: A Judgement & Claims $ 2, BE IT RESOLVED that the Principal Account Clerk transfers the amounts above FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Principal Account Clerk.

5 RESOLUTION AUTHORIZING BID AWARD FOR THE WASTE WATER TREATMENT PLANT, INFLUENT BUILDING #10, MASONARY AND ASSOCIATED BUILDING REPAIRS- CONTRACT #1: GENERAL WHEREAS, the Farmington W&S Superintendent had identified the need for the necessary repairs of failing masonry at the northeast corner of the Waste Water Treatment Plant Influent Building #10, and WHEREAS, by Resolution #129 of 2015, approval was given the W&S Supt. to authorized the MRB Group to perform the requiring engineering services to design repairs to the masonry as well as associated repairs to an adjacent exterior door located at the loading dock with a hoist beam running through the door, and any related roofing repairs that maybe needed to avoid further water damage to the masonry building wall, and WHEREAS, the Water and Sewer Superintendent has reviewed the Plans and Specifications for bidding the masonry work as required by the Farmington Water and Sewer Department, and WHEREAS, by Resolution #204 of 2015 the Town Board of Farmington acting on behalf of the Farmington Sewer District authorized the MRB Group PC of Rochester, New York to prepare the bid package for the Wastewater Treatment Plant Influent Building #10 Masonry Repairs with a bid opening date being Tuesday morning, June 16, 2015 at 10:00 AM, at the Town of Farmington Town Hall located at #1000 County Road 8, Farmington NY and WHEREAS, three (3) bids were received and opened on June 16, 2015 with the lowest) bid being, and by attached letter of June 17, 2015, the MRB has recommended award to the low bidder in the amount of $47,990, and NOW, THEREFORE BE IT RESOLVED, that the Farmington Town Board acting on behalf of the Farmington Sanitary Sewer District hereby authorizes the Town to award the bid for the Waste Water Treatment Plant Influent Building 10 to the low bidder being DioGuardi Construction, Inc., 5481 Upper Mt. Morris Road, Mt Morris New York for a total expenditure for a total bid amount being $47,990.00, and BE IT FURTHER RESOLVED, that funding for said project will be from SS (VLT Improvements) that was authorized in the 2015 Budget process, and BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

6 RESOLUTION AUTHORIZING PURCHASE OF WATERLINE SUPPLIES FOR CENTER POINT APARTMENT COMPLEX, BUILDINGS #11 THROUGH #26 LOCATED AT #5510 THRU #5572 THOMAS ROAD and #2227 THRU #2379 BRICKYARD ROAD IN THE TOWN OF CANANDAUGUA WHERAS on June 5, 2015, Mr. Dave Garritano, Agent of the Owner for the Morgan Canandaigua Land L.L.C. paid the Application Fee for water taps located the 2 inch service tap, meter and inspections for Buildings #11 through #26 located at #5510 thru #5572 Thomas Road and #2327 thru #2379 Brickyard Road, and WHEREAS, in accordance with the Town of Farmington Purchasing Policy, the Water and Sewer Supt. has requested four (4) written quotes for the materials required to install the 2 water services for Phase 2 of this apartment project located in the Canandaigua-Farmington Water District, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Canandaigua-Farmington Water District hereby authorizes the Water and Sewer Superintendent to award the items from the four quotes received on June 19, 2015 for water supplies to the lowest bidder per unit price/items based on availability and compatible components in the total amount being $10, (See attached tabulation sheet), and BE IT FURTHER RESOLVED, that funding for these purchases has been budgeted as follows: SW (Transmission and Distribution-Contractual) FURTHER RESOLVED that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent.

7 REQUEST TO PURCHASE SIXTY-FOUR (64) ONE INCH BADGER MODEL M25 HR-E6, M55 HR-E6 and M55 LL BRZ WATER METERS AND FOURTY-NINE (49) ITRON READERS FOR VARIOUS HOUSING DEVELPEMENTS LOCATED WITHIN THE CANANDAUGUA- FARMINGTON WATER DISTRICT WHEREAS, in 1998 the Farmington Water and Sewer Department was authorized by Board Resolution and to make improvements to its billing and meter-reading capabilities, and WHEREAS, the Water and Sewer Department has purchased and installed New Billing Software including the Itron Automated Meter Reading System, and WHEREAS, in 1998 the Water and Sewer Superintendent was authorized by Resolution to start a Meter Replacement Program with standardization of the purchase of the Badger and Itron AMR System, and WHEREAS a written quote dated June 16, 2015 has been received from Area Representative of Badger and Itron for 34 each of the Badger M25 HR-E6 at a cost of $ each and 15 each of the Badger M55 HR-E6 Encoder with Itron 60W Rocketship style remote reader at a cost of $ each, and 15 each of the Badger M55 LL BRZ 1 tare meter at a cost of $ each for a combined total of $9,978.00, and NOW, THEREFORE BE IT RESOLVED, that the Farmington Town Board acting on behalf of the Water and Sewer Districts hereby authorizes the Water and Sewer Superintendent to purchase Badger/Itron water meters from Blair Supply Corp. of 785 Beahan Road, Rochester New York for sixtyfour (64) each one-inch Badger Water Meters and forty-nine (49) Itron meter readers at a total cost not exceed $9,978.00, and BE IT FURTHER RESOLVED, that funding for the purchase of water meters is appropriated under expense line SW (Contractual Meters) and SW (District Improvements) and LASTLY LET IT BE FURTHER RESOLVED, that a copy of this Resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

8 APPROVAL TO PURCHASE TWO GORMAN RUPP SUPER T-4A71 SB ROTATING ELEMENTS WITH ADI IMPELLERS AND TWO ADI WEAR PLATES FOR THE FARMINGTON WATER TREATMENT PLANT, BUILDING #13, PUMP STATION #2 WHEREAS, the Water and Sewer Department received a price quotes as required under the procurement policy for replacement of the Gorman Rupp T-4 sewer pump for the Wastewater Treatment Plant, Building #13, Pump Station #2, and WHEREAS, as part of the Asset Management Plan for these Classic T-4 Series sewer pumps, Serial Number N, are to be either rebuilt or replaced, The review and recommendation by Siewert Equipment for Pump Station #2 is that the WWTP pumps currently needs to be replaced with the new rotating assemblies, impellers and wear plates, and WHEREAS a quote dated June 10, 2015 has been received from Siewert Equipment for two (2) Super T-4 Series pump, Model T4A71S-B rotating with ADI impellers at a cost of $2, each and for two (2) ADI T4A71S-B Self Cleaning Wear Plates at a cost of $ each plus shipping, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington acting on behalf of the Farmington Sanitary Sewer District hereby authorizes the Water and Sewer Superintendent to purchase replacement pump parts as noted from Siewert Equipment, Rochester, New York for a total cost not to exceed $6, plus shipping costs, and BE IT FURTHER RESOLVED, budgeted as part of the ongoing maintenance this expenditure is from the Sanitary Sewer Treatment Plant Budget line SS , and BE IT FURTHER RESOLVED that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

9 CONFIRMING RESOLUTION AUTHORIZING FOR RENTAL OF A CAT TRACK EXCAVATOR AND A CAT MINI-EXCAVATOR NEEDED FOR THE WATERLINE INSTALLATION AT COUNTY ROAD 28, PHASE 2 BETWEEN RISSER AND COWLAN ROAD IN THE CANANDAIGUA- FARMINGTON WATER DISTICT WHEREAS, on June 5, 2013 the Water and Sewer Superintendent had received a Proposal from the Town Engineer to prepare construction drawings for the replacement of the 8 waterline on County Road 28 between Risser Road and North Road, for the replacement of watermain on North Road from the intersection of County Road 28 for a length of approximately 5,800 linear feet east in the Canandaigua- Farmington Water District and WHEREAS, the watermain along County Road 28 required the installation of approximately 4,900 linear feet of 8 diameter PVC DR-14 watermain, 1 diameter long and short side water services, and installation of various appurtenances that required the rental of a Cat model 324DL excavator and miniexcavators CAT model 308E2CR and 370D from the period of April through June 1, 2015, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Canandaigua-Farmington Water District hereby authorizes the payment of the invoice for excavator rental to American Equipment, LLC Farmington New York at a cost of $8,325.00, and BE IT FURTHER RESOLVED, that funding for said Equipment Rental will be from Budget Code HP (Equipment Rental) and SS V, and. BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

10 CONFIRMING RESOLUTION AUTHORIZING FOR THE ASPHALT DRIVEWAY RESTORATIONS LOCATED ALONG COUNTY ROAD 28, 8 WATER MAIN REPLACEMENT, PHASE 2, BETWEEN RISSER AND COWLAN ROAD IN THE CANANDAIGUA- FARMINGTON WATER DISTICT WHEREAS, on June 5, 2013 the Water and Sewer Superintendent had received a Proposal from the Town Engineer to prepare construction drawings for the replacement of the 8 waterline on County Road 28 between Risser Road and North Road, for the replacement of watermain on North Road from the intersection of County Road 28 for a length of approximately 5,800 linear feet east in the Canandaigua- Farmington Water District and WHEREAS, the watermain along County Road 28 required the installation of approximately 4,900 linear feet of 8 diameter PVC DR-14 watermain and the one inch diameter long and short side water services that required removal of sections of existing asphalt driveways located at #2244; #2250; #2258; #2288; #2340; #2342; #2386; #2394; #2400; #2450; #2514 and #2520 County Road 28, and WHEREAS, in accordance with the Town of Farmington Purchasing Policy, the Water and Sewer Supt. has requested three (3) written quotes for the preparation, paving and final restoration of the fore mentioned asphalt driveways based on a daily rate or a square footage cost with the lowest quote being accepted from Floyd Frye Inc. #710 Quaker Road, Macedon NY, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Farmington acting on behalf of the Canandaigua-Farmington Water District hereby authorizes the payment of the invoice for asphalt driveway restoration work to Floyd Frye Inc. Macedon New York at a cost of $16,000.00, and BE IT FURTHER RESOLVED, that funding for said driveway restoration will be from Budget Code HP (Restoration), and BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

11 KATHLEEN DUNN ACCOUNT CLERK-TYPIST/FINANCE CLERK 1 SIX MONTH PROBATIONARY PERIOD COMPLETE, PLUS INCREASE WHEREAS, Kathleen Dunn has completed the required time line of the Probationary Period in the position of Account Clerk-Typist/Finance Clerk 1 since her appointment to this position on November 17, 2014, and WHEREAS, the Town Personnel Policy allows an increase at this point with recommendation of the Department Head, and WHEREAS, this increase was budgeted as part of the position review during the probationary period and is in keeping within the 2015 budget limits, and NOW THEREFORE BE IT RESOLVED, that the Farmington Town Board acting on behalf of the Water and Sewer Districts hereby authorizes a $.25 increase (from $13.50 to $13.75 per hour) for Kathleen Dunn effective July 5, 2015, which is the start of a pay period. FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent.

12 : Mr. Astles Mr. Ingalsbe Mr. Mickelsen Mr. Holtz Dr. Casale Total RE: Resolution to Accept the Auburn Trail Steering Committee s recommendation, to authorize the Town to negotiate a Contract Agreement for Services to be provided to the Town on the Auburn Trail Project, PIN: and to direct the Town Director of Planning and Development to notify the nine (9) consulting firms listed upon the State of New York Local Design Services Agreement (LDSA) of the Town Board s decision. WHEREAS, the Town of Farmington Town Board (hereinafter referred to as Town Board) did by Resolution Number 203 of 2015 establish a Steering Committee to review the Expressions of Interest for the Capital Project entitled Auburn Trail Connector, Town of Farmington, Ontario County, PIN: (hereinafter referred to as Project), to rank the firms and to recommend a firm to the Town Board to be retained for architectural and engineering services for said Project; and WHEREAS, the Town of Farmington Town Board (hereinafter referred to as Town Board) has received, on June 11, 2015, from Ronald L. Brand, Director of Planning & Development (hereinafter referred to as Director), a memorandum identifying the results of the independent rankings of the members of the Town s Auburn Trail Steering Committee; and WHEREAS, the Director has identified that the consensus of the Committee results in Fisher Associates receiving the highest ranking of the nine (9) consulting firms responding to the Town s request for an Expression of Interest. WHEREAS, the Director has coordinated this finding with Steve Beauvais, Local Projects Liaison, NYSDOT, Region 4 Office, determining the ranking of each consultant based upon their qualifications to provide design and inspection services for the project to the Town; and WHEREAS, the Town Board further understands that a resolution to authorize the Town to enter into Contract Agreement specifications with Fisher Associates is required, including associated Project schedule, appendices, exhibits and attachments; and -2-

13 WHEREAS, the Town Board further understands that such Contract Agreement is subject to review by Steve Beauvais, of the Region 4 Office of the New York State Department of Transportation (NYSDOT) before it may be executed by the Town. NOW, THEREFORE, BE IT RESOLVED that the Town Board does hereby accept the Auburn Trail Connector Steering Committee s rankings for selecting a consulting firm to provide services to the Town in accordance with the Town s solicitation of an Expression of Interest. BE IT FURTHER RESOLVED that the Town Board does hereby authorize the Town, in conjunction with the Director and Steve Beauvais, of the NYSDOT, to negotiate a Contract Agreement to provide architectural and engineering services, along with all associated Project schedule, appendices, exhibits and attachments solicited for the SLA documents having State Comptroller s Contract No D034903, Project ID Number: CFDA Number;20.205, Phase: Per Schedules A. BE IT FURTHER RESOLVED that the Town Board does hereby authorize the Town, upon receipt of acceptance by Steve Beauvais, to execute a Contract Agreement for these professional services with Fisher Associates. BE IT FURTHER RESOLVED that the Town Board hereby authorizes the Director to provide written notice to all nine (9) firms of the Board s decision. BE IT FURTHER RESOLVED that the Town Clerk is to provide a total of three copies of this resolution for the Director, for Steve Beauvais, Local Project Liaison, NYSDOT Region 4 Office and to Fisher Associates, Attn: Roseann Schmid, P.E.

14 MARLA SCHULER COURT CLERK PROBATIONARY PERIOD COMPLETE, PLUS INCREASE WHEREAS, Marla Schuler has completed the required time line of the Probationary Period in the position of Court Clerk since her appointment to this position on June 30, 2015, and WHEREAS, the Town Personnel Policy allows an increase at this point with recommendation of the Department Head, and WHEREAS, this increase was budgeted as part of the position review during the probationary period and is in keeping within the 2015 budget limits, and NOW THEREFORE BE IT RESOLVED, that the Farmington Town Board hereby authorizes a $.25 increase (from $13.70 to $13.95 per hour) for Marla Schuler effective July 5, 2015, which is the start of a pay period. FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Town Court.

15 RESOLUTION DECLARING MISCELLANEOUS EQUIPMENT FROM THE TOWN ASSESSOR AS SURPLUS SO IT MAY BE DISPOSED OF AT AUCTION OR DISCARDED WHEREAS, the Town Assessor has asked that the following items used in the Town Assessor s Office be declared surplus so that they may be disposed of and/or discarded One (1) Cooler Master computer One (1) Logitech keyboard One (1) Buffalo external hard drive (Inv ) NOW THEREFORE BE IT RESOLVED, that the Town Board hereby authorizes that miscellaneous equipment from the Town Assessor be declared surplus and disposed of and/or discarded, and be it further RESOLVED, that the Town Clerk forward copies of this Resolution to the Bookkeeper, s Secretary and the Town Assessor.