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1 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Meeting Agenda City Council Tuesday, July 12, :30 PM City Hall - Briefing Room 317 College Street Call to Order Staff Presentations NTTA Overview - Presented by Mojy Haddad, Board of Directors, and Carrie Rogers, Director, Government Affairs, North Texas Tollway Authority Heightened Mosquito Concerns and Aerial Spraying - Presented by Jim Cummings, Environmental Services Director Agenda Review Executive Session The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following: (1) Section Consultation with Attorney (2) Section Deliberation Regarding Real Property (3) Section Personnel Matters (4) Section Deliberations Regarding Economic Development Negotiations Recess Meeting 6:30 PM Council Chambers Invocation: Emil Balliet, Police Chaplain Pledge of Allegiance to the US Flag and to the Texas Flag led by Council Member Jim Swafford City of Grand Prairie Page 1 Printed on 7/8/2016

2 City Council Meeting Agenda July 12, 2016 Presentations Recognition of the Commission on Aging Board Members - Introduction by Amanda Alms, Summit Manager Raving Fans Recognition of Chaplain Emil Balliet, Renee Johnston, and Tiffany Martin - Presented by Jim Cummings, Environmental Service Director Consent Agenda The full agenda has been posted on the city's website, for those who may want to view this agenda in more detail Minutes of the June 21, 2016 Meeting Attachments: Minutes pdf Ratify a contract with Brandt in the amount of $150,458 for AC system replacement at the Women's Building through an interlocal contract with BuyBoard. Attachments: FIS HVAC Women's Building.xlsx Price agreement for AMI Materials (Meter boxes) from Bass & Hays for up to $549,450 for one year with the option to renew for four (4) additional one year periods totaling $2,747, if all extensions are exercised; price agreement with HD Supply Waterworks for AMI Materials (gaskets, risers, bolts) for up to $26, for one year with the option to renew for four (4) additional one year periods totaling $132,263.50; price agreement for AMI Materials (Meter bolts) from BlackAnvil for up to $1, for one year with the option to renew for four (4) additional one year periods totaling $7,560.00; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms Attachments: Bid Tab.pdf Operating Expenditure Form.doc Price areement for traffic signal controllers and cabinets from Iteris (up to $150,375 annually) for one year with the option to renew for four additional one year periods totaling $751,875 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Attachments: Traffic Signal Controllers & Cabinets tab.docx City of Grand Prairie Page 2 Printed on 7/8/2016

3 City Council Meeting Agenda July 12, Price agreement for linen rental services from Mission Linen up to $60,000 annually for one (1) year with the option to renew for four (4) additional one (1) year periods totaling $300,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms; and reject bid Attachments: Operating Expenditure Form doc Price agreement for Network Cable Installation Services from N Sync Services, a Grand Prairie vendor, for one year up to $75,000 with the option to renew for four (4) additional one year periods totaling $375,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms Attachments: Evaluation Template.pdf Interlocal Cooperative Agreement with Mansfield providing for Mansfield Participation in the South Sector Wastewater System Attachments: Interlocal Mansfield.pdf Ratify an Emergency Repair of a 2005 CATERPILLAR D6 Track Dozer in the amount of $67, with HOLT CAT. Attachments: Operating Expenditure Info.docx Authorize the City Manager to terminate the service agreement with Dewberry Architects in an amount not to exceed $75,000 for architectural and engineering design and documentation services to expand the Shotwell Library, as the lead architect has retired Reject bids for Traffic Signal Improvements at England Pkwy at Grand Peninsula Dr.; Lake Ridge Pkwy at S. Grand Peninsula Dr.; and W. Camp Wisdom Dr. at Lynn Road Contract for architectural services with Magee Architects, LP in the amount of $392,945 for architectural design services, approved reimbursable expenses in the amount of $18,075 for a total request of $411,020, for the Grand Prairie Service Center remodel and addition Project. Attachments: Service Center Remodel.xlsx Final Reconciliation Change Order/Amendment No. 5 with Klutz Construction LLC for Drainage Improvements at various locations in the net amount of $6, Attachments: Klutz Final Proposed Fee Structure for Meeting Room Rental at Libraries City of Grand Prairie Page 3 Printed on 7/8/2016

4 City Council Meeting Agenda July 12, Purchase of 9 traffic signal poles and 19 pedestal poles from Pelco Structural, LLC in the amount of $70,156 through a national inter-local agreement with Texas Multiple Award Schedule (TXMAS) SmartBuy Attachments: Capital Projects Budget Summary.xlsx Contract with Trane in the amount of $109,651 for HVAC system replacement at the Municipal Court through an interlocal contract with US Communities Attachments: FIS HVAC Court.xlsx Contracts for repairs to Airhogs Ballpark with The Garland Company ($101,500); Entech Sales and Service ($31,817); Ed's Electric ($6,000); Firetrol ($2816); Door Tech of Texas, Inc. ($770); City Glass & Mirror ($625) and approve a staff directed 5% contingency in the amount of $7,176 Attachments: Capital Projects Budget Summary for QT Professional services contract for auditing services with Weaver, LLP, in an estimated annual amount of $169,500 for Fiscal Year ending September 30, 2016, and authorize the City Manager to approve up to four, one-year renewal options, as long as the Council appropriates funds and the annual cost does not exceed 25% of the original contracted amount Purchase of up to 15 Motorola APX6000 Portable and 8 Motorola APX6500 Mobile (in-car) Radios with related equipment from Motorola Solutions, Inc. through an Interlocal Agreement with Houston-Galveston Area Council (HGAC #RA05-15) in the amount up to $133,373 Attachments: GP APX6000 Quote pdf GP APX6500 Quote pdf CIP Budget Summary - Motorola Purchase.xlsx Expenditure Information Form.doc Resolution supporting a Municipal Setting Designation for a site located at 439 and 501 W. 2nd Street, 416 W. Irving Blvd. and 127 and 129 O Connor Road in Irving, Texas Attachments: City of Irving MSD Request Attachmentsl.pdf Resolution approving the 2016 Park & Recreation Open Space Master Plan DRAFT as the City of Grand Prairie, Texas primary tool to guide the delivery of Parks and Recreation services through the year Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget by transferring and appropriating $490,000 in the Fire Capital Projects fund for the construction of Fire Station 10 Attachments: FS 10 City of Grand Prairie Page 4 Printed on 7/8/2016

5 City Council Meeting Agenda July 12, Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget to provide funds for geotechnical testing from Alliance Geotechnical Group in an estimated amount of $6,000 Attachments: Upper Haul Road Solid Waste Ordinance amending Schedule VI of the Traffic Register by adding parking restrictions along both sides of Central Avenue between NE 25th Street and NE 26th Street. Attachments: Central Ave Map.pdf Expenditure Information Form.doc Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; construction contract with Klütz Construction in the amount of $807, for the Sir Roland Wastewater Improvements and Slope Repairs project; material testing in the amount of $19,152.75; 5% contract contingency in the amount of $40,393; in-house labor distribution in the amount of $20,197 for a total project cost of $887, Attachments: Letter of Recommendation - Sir Roland Drive pdf WO Sir Roland WWST.xlsx Ordinance of the City of Grand Prairie, Texas, amending the 2016 Calendar Year Section 8 Administrative Budget by transferring and appropriating $68, from the Section 8 unobligated fund balance to the Section 8 Administrative Budget ( ) and approving a contract with Johnson Construction Services for a general remodel of the Housing and Neighborhood Services Building Attachments: Attachment A.pdf Exhibit 2.pdf Memo HNS bidding procedures.pdf Ordinance amending the Police Department's authorized positions in each classification for Fiscal Year Ordinance amending the Code of Ordinances, Chapter Five, "Animal Services," Section 5-17(e)(4) covering appeals for dangerous animal cases Ordinance amending the Code of Ordinances Part I, Chapter 29 - Code Enforcement, Title, Section 29-1 "Authority to enforce," Section 29-4, "Definitions," Section 29-12, "2015 International Property Maintenance Code adopted by reference," et al; providing for a severability clause; providing for a cumulative clause; providing for a savings clause; and providing for an immediate effective date upon passage City of Grand Prairie Page 5 Printed on 7/8/2016

6 City Council Meeting Agenda July 12, 2016 Items for Individual Consideration SU160602/S Specific Use Permit/Site Plan - National Stone Management Inc. (City Council District 1). Approve a specific use permit and site plan to develop a contractor shop/outside storage facility on approximately acres. The applicant is proposing an outside masonry storage yard, fabrication & mill shop (15,000 sq. ft.) and maintenance shop (4,800 sq. ft.) along with a general office building (5,000 sq. ft.) The property is generally located north of Shady Grove Road and approximately 730 feet east of SH 161. The property is zoned Light Industrial (LI) and lies within SH 161 Corridor Overlay District. The owner is Stephen Broussard, National Stone Management Inc. City Council Action: July 12, 2016 Attachments: Location Map.pdf PON.pdf Notify.pdf Operational Plan.pdf FEMA approval letter pdf Exhibit C.pdf Annual Board Appointments Citizen Comments Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card. Adjournment Certification In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council agenda was prepared and posted July 8, Catherine E. DiMaggio, City Secretary The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call or Gloria Colvin (gcolvin@gptx.org) at least three (3) business days prior to the scheduled meeting to request an accommodation. City of Grand Prairie Page 6 Printed on 7/8/2016

7 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: NTTA Overview Type: Presentation Status: Staff Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/23/2016 In control: City Secretary 7/12/2016 Final action: NTTA Overview - Presented by Mojy Haddad, Board of Directors, and Carrie Rogers, Director, Government Affairs, North Texas Tollway Authority Date Ver. Action By Action Result Title NTTA Overview - Presented by Mojy Haddad, Board of Directors, and Carrie Rogers, Director, Government Affairs, North Texas Tollway Authority City of Grand Prairie Page 1 of 1 Printed on 7/8/2016 powered by Legistar

8 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Mosquito Concerns and Aerial Spraying Type: Presentation Status: Staff Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 7/7/2016 In control: City Manager's Office 7/12/2016 Final action: Heightened Mosquito Concerns and Aerial Spraying - Presented by Jim Cummings, Environmental Services Director Date Ver. Action By Action Result Title Heightened Mosquito Concerns and Aerial Spraying - Presented by Jim Cummings, Environmental Services Director City of Grand Prairie Page 1 of 1 Printed on 7/8/2016 powered by Legistar

9 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Recognition of Commission on Aging Type: Presentation Status: Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/22/2016 In control: City Secretary 7/12/2016 Final action: Recognition of the Commission on Aging Board Members - Introduction by Amanda Alms, Summit Manager Date Ver. Action By Action Result Title Recognition of the Commission on Aging Board Members - Introduction by Amanda Alms, Summit Manager City of Grand Prairie Page 1 of 1 Printed on 7/8/2016 powered by Legistar

10 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Raving Fans Presentation Type: Presentation Status: Presentations File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/22/2016 In control: City Secretary 7/12/2016 Final action: Raving Fans Recognition of Chaplain Emil Balliet, Renee Johnston, and Tiffany Martin - Presented by Jim Cummings, Environmental Service Director Date Ver. Action By Action Result Title Raving Fans Recognition of Chaplain Emil Balliet, Renee Johnston, and Tiffany Martin - Presented by Jim Cummings, Environmental Service Director City of Grand Prairie Page 1 of 1 Printed on 7/8/2016 powered by Legistar

11 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: June 21, 2016 Minutes Type: Minutes Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/26/2016 In control: City Secretary 7/12/2016 Minutes of the June 21, 2016 Meeting Minutes pdf Final action: Date Ver. Action By Action Result From Cathy DiMaggio Title Minutes of the June 21, 2016 Meeting Presenter Cathy DiMaggio, City Secretary Recommended Action Approve Analysis Minutes are attached. City of Grand Prairie Page 1 of 1 Printed on 7/8/2016 powered by Legistar

12 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Minutes - Final City Council Tuesday, June 21, :30 PM City Hall - Briefing Room 317 College Street Call to Order Mayor Jensen called the meeting to order at 4:30 p.m. Present 9 - Mayor Ron Jensen Council Member Jim Swafford Mayor Pro Tem Jorja Clemson Council Member Jeff Copeland Council Member Richard Fregoe Council Member Greg Giessner Council Member Tony Shotwell Council Member Lila Thorn Deputy Mayor Pro Tem Jeff Wooldridge Staff Presentations 1 Lake Parks Update - Presented by Rick Herold, Parks, Arts and Recreation Director Duane Strawn, Parks, Arts and Recreation Manager, updated Council on the lake parks. He said that year to date there have been 28,138 visitors to Lynn Creek Park; 83,039 visitors to Loyd Park; and 1,466 to Britton Park. The new Loyd Home is a replica of a 1920's farm occupied by the Loyd family. It has two bedrooms and a fully equipped kitchen. Loyd Park has 8 cabins and 221 campsites.the Loyd Park camp store opened July 4, Mr. Strawn said because of flooding in 2015, the park was closed for almost three months. Upcoming improvements include taking campsites from 30 amp electric to 50 amp connections; design in progress for all campsites to have sewer connections; new signage at Loyd Park; new sand on the beach and addition of playground approved mulch at the playground. He said activities during the summer include movies at the beach as well as other activities for kids. Mr. Strawn announced the retirement of Bob McGlothlin in July and hiring of Paul Brown as the new Lake Parks Superintendent. Council Member Copeland commented that the park staff does an outstanding job and added the he is a heavy user of Lynn Creek and Loyd Park and the parks are always kept very clean. Deputy Mayor Pro Tem Wooldridge asked about the possibility of a dog beach. Mr. Strawn said there is a good place at Lynn Creek to have a dog beach but staff had not proceeded with that. Council Member Swafford asked when the last time the cabins were remodeled. Mr. Strawn said as things wear out, there is a maintenance budget to change things out and repair floors, etc. Council Member Copeland said there is a need for many more 50 amp plugs. He said he had purchased an adapter for the 220 to a 110. Mr. Strawn said when doing some of the flooding repairs, some of the sites were upgraded from a 30 to a 50 amp. He said all will eventually be converted starting with the next budget year and will depend on the funding. City Manager Tom Hart asked if a lack of 50 amp was City of Grand Prairie Page 1

13 City Council Minutes - Final June 21, 2016 costing the city to lose the big campers. Mr. Strawn said that was most likely the case. Council Member Copeland said it would be good to identify 50 amp sites so that campers would know which sites were equipped with the upgrade. Presented 2 Atmos Energy Safety and Integrity Program - Presented by Gina Alley, Senior Assistant to the City Manager Gina Alley, Senior Assistant to the City Manager, updated Council on Atmos cross bore issues. She said there is a situation when boring horizontally that a gas line may mistakenly cut through a sewer line. Atmos is working with the Public Works Department to detect cross bores and to make repairs if necessary. Ms. Alley said Atmos is making infrastructure investments at major intersections in Grand Prairie at MacArthur & I-20; Pioneer Pkwy. and Great Southwest Parkway; and Southwood Trail & Kildeer Trail. These improvements are expected to be completed by June 30 depending on weather. Ms. Alley then introduced Atmos representatives who were present. Presented Agenda Review Mayor Pro Tem Clemson asked if the Council had any questions on the Consent Agenda Items 4 through 13. Council Member Swafford stated that the staff report for Consent Agenda #7 (Change Order No. 2 for Fire Station 10) stated that the Finance and Government Committee had recommended approval at the July 12, 2016 meeting and that could not be the date since that meeting had not yet been held. Deputy City Manager Tom Cox said he would check with staff to see at which Finance and Government meeting that had been discussed. Council Member Swafford referred to Consent Agenda Item #9 (price agreement for electrical services) and stated that Ed s Electrical is the only one out of 37 who bid for this price agreement. Council Member Swafford noted that on Consent Agenda Item #10 (Contract for remodel of the Housing and Neighborhood Services Building) the low bid was $35,943, but Council was being asked to approve $68,437. Bill Hills, Housing and Neighborhood Services Director, said staff tries to stay within the HUD 10% high/low of the estimated department bid which was $60,000. This is done to make sure the contractor can handle the project and lessen the chances of them defaulting. Council Member Shotwell asked if this was for the the remodel of a city building. He suggested using HUD money somewhere else for helping citizens so we do not have to use the 10% high/low rule. Mr. Hills said the building was purchased with federal funds and HUD requires use of the 10% rule. Mayor Jensen said he would like to check into this a little deeper and asked to table this item. Mayor Jensen asked Don Postell, City Attorney, to see if this is a rule rather a guideline. Mayor Jensen stated Council could make one motion for Public Hearing Consent Agenda Items 14 through 27. City of Grand Prairie Page 2

14 City Council Minutes - Final June 21, 2016 Executive Session Mayor Jensen convened a closed session at 5:05 p.m. pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss Section Deliberations Regarding Economic Development Negotiations. The closed session was adjourned at 5:29 p.m. Recess Meeting Mayor Jensen recessed the meeting at 5:29 p.m. 6:30 PM Council Chambers Mayor Jensen reconvened the meeting at 6:30 p.m. Chaplain Glenn Cato gave the invocation. The Pledge of Allegiance to the US Flag and to the Texas Flag were led by Council Member Fregoe. Presentations 3 Presentation and Recognition of Candace Payne, best known as viral sensation "Chewbacca Mom" Mayor Jensen read a proclamation honoring Candace Payne and presented the proclamation to Ms. Payne. Presented Consent Agenda Mayor Pro Tem Jorja Clemson moved, seconded by Council Member Fregoe, to approve Items 4 through 9 on the Consent Agenda, table Item 10, and approve Items 11 through 13. The motion carried unanimously. 4 Minutes of the June 7, 2016 Meeting Approved on the Consent Agenda 5 Professional Engineering Services Contract with Halff Associates, Inc. for Floodplain Permitting Assistance Associated with TxDOT I-30 Improvements in Grand Prairie in the amount of $68,000 Approved on the Consent Agenda 6 Purchase of Security Equipment for Municipal Court from Knight Security in the amount of $108, City of Grand Prairie Page 3

15 City Council Minutes - Final June 21, 2016 Approved on the Consent Agenda 7 Change Order No. 2 to the Fire Station No. 10 Contract with Pogue Construction in the amount of $44, Approved on the Consent Agenda 8 Authorize city manager to execute a management agreement with American Resort Management Inc. to operate Epic Waters for an initial term of five (5) years with the option to renew for two (2) additional five (5) year terms Approved on the Consent Agenda 9 Price agreement for electrical installation, maintenance and repairs from Ed's Electric Services for up to $750,000 annually for one (1) year with the option to renew for four (4) additional one year periods totaling $3,750,000 if all extensions are exercised, and authorize the City Manager to exectue the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Approved on the Consent Agenda 10 Ordinance of the City of Grand Prairie, Texas, amending the 2016 Calendar Year Section 8 Administrative Budget by transferring and appropriating $68, from the Section 8 unobligated fund balance to the Section 8 Administrative Budget ( ) and approving a contract with Johnson Construction Services for a general remodel of the Housing and Neighborhood Services Building Tabled 11 Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; Amendment/Change Order No. 1 with Interstate Trailers, Inc. for purchase/installation of dual spring assist ramps in the amount of $2,750 Adopted Enactment No: ORD Ordinance amending the Unified Development Code, Article 22, "Fee Schedule," Section "Vacating fees," to add a fee of $25 for abandonment of unused alleyways to adjacent property owners in residential areas that are no longer being used by utility companies or private individuals for existing rear entry access to their property Adopted Enactment No: ORD City of Grand Prairie Page 4

16 City Council Minutes - Final June 21, Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; and a Professional Contract with Birkhoff, Hendricks & Carter, LLP for engineering services for the State Highway 360 Utility Relocations Project in the amount of $81,930 with 5% contingency of $4,096, for a total request of $86,026 Adopted Enactment No: ORD Public Hearing Consent Agenda Mayor Pro Tem Clemson moved, seconded by Council Member Thorn, to close the public hearings and table Item 14, and approve Items 15 through 27 on the Public Hearing Consent Agenda. The motion carried unanimously. 14 SU Specific Use Permit Poulin Ave (City Council District 5). A request for a Specific Use Permit on a 2,400 square foot major auto repair facility and a 893 square foot addition to an existing auto repair facility on one lot on acre. The property is zoned Light Industrial (LI) and lies within the Central Business Corridor District No. 3; generally located at the southeast corner of Poulin Avenue and Jere Street. The agent is E.D. Hill and the owner is Mauricio and Flor Figueroa. (On June 6, 2016, the Planning and Zoning Commission tabled this case by a vote of 9 to 0). Tabled 15 SU150201A/S150201A - Specific Use Permit/Site Plan Renewal E Main Street (City Council District 5). Renewal of a specific use permit and site plan for used auto sales within a Light Industrial (LI) District and also within Central Business District No. 3 (CBD 3). The subject property is located at 2233 E. Main St. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU140205A - Specific Use Permit Renewal S Gilbert Rd - Environmental Cleanup (City Council District 1). Renewal of a Specific Use Permit for an environmental cleanup company on acres. The property, zoned Light Industrial (LI), is located east of S. Gilbert Road and north of E. Shady Grove Road. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU150301A - Specific Use Permit Renewal Roy Orr Blvd (City Council District 1). Renewal of a of a Specific Use Permit for Used Auto City of Grand Prairie Page 5

17 City Council Minutes - Final June 21, 2016 Sales in a Light Industrial (LI) District, within the SH 161 Corridor Overlay District, and located at 3435 Roy Orr Blvd. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU130702B/S130702B - Specific Use Permit/Site Plan Renewal- Wells Enterprise (City Council District 5).Renewal of a Specific Use Permit and Site Plan for outside storage on 2.98 acres at 202, 305 and 307 N.E. 19th Street. The subject property is zoned Light Industrial-Limited Standards (LI-LS) District. The property is located in Central Business District No. 3 Overlay District. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU140403A - Specific Use Permit Renewal- Tiger Auto (City Council District 5). Renewal of a Specific Use Permit for an Auto sales lot with general auto repair and auto body and painting. The property is zoned Heavy Industrial (HI) District. The property is generally located on the east side of Camden Drive south of E. Jefferson Street. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU150401A/S150401A - Specific Use Permit/Site Plan Renewal E Main St (City Council District 5). Renewal of a Specific Use Permit for Used Auto Sales, Villa Real Motors, and a Site Plan to develop 0.5 acres of non-residential property. The subject site is address as 2755 E Main St., generally located on the south side of E Main St. and east of SE 27th St., and is zoned Light Industrial (LI) District within Central Business District 4 (CBD 4). (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU150402A/S150403A - Specific Use Permit/Site Plan Renewal W Jefferson Street (City Council District 5). Renewal of a Specific Use Permit for a drive-through restaurant, Taco Hut. The subject site is addressed as 201 W. Jefferson St., located generally south of W. Main St. and west of Center St., and is zoned Central Area (CA) district within Central Business District 2 (CBD 2). (On June 6, 2016, the Planning and Zoning Commission City of Grand Prairie Page 6

18 City Council Minutes - Final recommended approval to renew this SUP by a vote of 9-0). June 21, 2016 Adopted Enactment No: ORD SU150403A - Specific Use Permit Renewal W. Polo Rd. Ste 190, "So Amazing" Day Programs Inc. (City Council District 6). Renewal of a Specific Use Permit for an Adult Day Care facility, "So Amazing" Day Programs Inc. The subject site is addressed as 1700 W. Polo Rd., specifically Suite 190, generally located on the north side of Polo Rd. and east of Matthew Rd., and zoned Planned Development 115 (PD-115) District. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU150406A/S150407A - Specific Use Permit/Site Plan Renewal - Fresh Meal Restaurant (City Council District 5). Renewal of a Specific Use Permit/Site Plan to permit the construction and operation of a 1,270 sq. ft. restaurant with drive through known as the Fresh Meal Restaurant. The 0.34-acre property, zoned Commercial (C) District, is located immediately east of SE 9th Street and approximately 150-feet south of E. Main Street. The property is also located within Central Business District No. 3. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU150405A/S150409A - Specific Use Permit/Site Plan Renewal - Hi-Tech Manufacturing Co. (City Council District 5). Renewal of a Specific Use Permit and Site Plan permitting Hi-Tech Manufacturing Company, a "small job" metal fabrication and machine business, to relocate their shop and offices into the building formally occupied by the Shamrock Cake Company. The 0.57-acre property, zoned Commercial (C) District, is located south of NW Dallas Street and between NW 14th Street and NW 15th Street. The property is also located within Central Business District No. 1 and the SH 161 Corridor Overlay District. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Adopted Enactment No: ORD SU Specific Use Permit - Cinco Technologies (City Council District 2). Approve a specific use permit to operate an indoor computer salvage City of Grand Prairie Page 7

19 City Council Minutes - Final June 21, 2016 center. The acre property, located at 2725 State Highway 360 (SH-360), is zoned Light Industrial (LI) District and is within the SH-360 Corridor Overlay District. The applicant is Rob King, Cinco Technologies. (On June 6, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). Rob King, 2725 S. State Hwy. 360, submitted a speaker card in support of this case. Adopted 26 SU160506/S Specific Use Permit/Site Plan Airport Street (City Council District 5). Approve a Specific Use Permit and Site Plan for 4,800 square foot major auto repair & auto paint and body shop on one property on 0.48 acre. The property is zoned Light Industrial-Limited Standards (LI-LS) zoning district and is located at 2011 Airport Street, approximately 105' west of Industrial Avenue. The agent is Angelo Chokas and the owner is Billy Suggs. (On June 6, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). Angelo Chokas, 101 NW 8th Street, submitted a speaker card in support of this case. Adopted Enactment No: ORD SU160507/S Specific Use Permit/Site Plan Young Ave (City Council District 5). Approve a Specific Use Permit and a Site Plan for a 4,800 square foot major auto repair facility on one property on acre. The property is zoned Light Industrial-Limited Standards (LI-LS) zoning district and is located at 2012 Young Street, approximately 178' west of Industrial Avenue. The agent is Angelo Chokas and the owner is Billy Suggs. (On June 6, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). Angelo Chokas, 101 NW 8th Street, submitted a speaker card in support of this case. Adopted Enactment No: ORD Public Hearing on Zoning Applications 28 SU160401/S Site Plan E Main St (City Council District 5). Approve a specific use permit and site plan to construct and operate a warehouse facility. The 0.89-acre property, located at 1611 Small Street and 1628 E. Main Street, is split-zoned General Retail (GR) and Light Industrial (LI) Districts and is within District 3 of the Central Business Overlay District. The applicant is Abraham Khajeie, Eagle Auto Parts, the owner is Abraham, and the surveyor is Luke Keeton, Keeton Surveying Co. (On June 6, 2016, the Planning and Zoning Commission recommended approval of this request by a City of Grand Prairie Page 8

20 City Council Minutes - Final June 21, 2016 vote of 9-0). Jim Hinderaker, Chief City Planner, suggested that Council consider Items 28 and 29 together since they involve the same piece of property. He said the purpose for the rezoning was that the surrounding property is General Retail and owner is agreeable to zone it to GR for warehouse space. The applicant proposed to expand to the west. Mr. Hinderaker said the dumpster enclosure shown on the southeast corner of the property was being moved to the northeast corner. He said the masonry structure was in compliance with standards. The Planning and Zoning Commission recommended approval of both cases. Abraham Khajeie, 1628 E. Main Street, submitted a speaker card in support of this case. Council Member Shotwell moved, seconded by Council Member Wooldridge, to close the public hearing and approve Case SU160401/S The motion carried unanimously. Ayes: 9 - Mayor Ron Jensen; Council Member Jim Swafford; Mayor Pro Tem Jorja Clemson; Council Member Jeff Copeland; Council Member Richard Fregoe; Council Member Greg Giessner; Council Member Tony Shotwell; Council Member Lila Thorn and Deputy Mayor Pro Tem Jeff Wooldridge Enactment No: ORD Z Zoning Change E. Main Street (City Council District 5). Change the zoning on 0.59 acres from Light Industrial (LI) District to General Retail (GR) District. The 0.59-acre property, located at 1611 Small Street, is zoned Light Industrial (LI) District and is within District 3 of the Central Business Overlay District. The applicant is Alex Daredia, Lucky Texan Stores and the owner is James Bouldin, Laticrete International Inc., and the surveyor is Luke Keeton, Keeton Surveying Co. (On June 6, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). Council Member Shotwell moved, seconded by Council Member Wooldridge, to close the public hearing and approve Case Z The motion carried unanimously. Ayes: 9 - Mayor Ron Jensen; Council Member Jim Swafford; Mayor Pro Tem Jorja Clemson; Council Member Jeff Copeland; Council Member Richard Fregoe; Council Member Greg Giessner; Council Member Tony Shotwell; Council Member Lila Thorn and Deputy Mayor Pro Tem Jeff Wooldridge Enactment No: ORD SU Specific Use Permit - Wheel N MHP (City Council District 1). Approval of an expansion to the existing Wheel N Mobile Home Park adding twelve (12) mobile home spaces to the existing fifteen (15) mobile spaces all situated on 3.58 acres within the John C Read Survey, Abstract No. 1183, Dallas County, Texas. The property, zoned Planned Development 4 (PD-4) District and within the SH 161 Corridor Overlay District, is located west of Hardrock Road and north of Parker Road. The owner is Kim Shultz-Rainford, Hardrock Park LLC. (On June 6, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 6-3). Mr. Hinderaker reviewed Case SU for the expansion of a mobile home park City of Grand Prairie Page 9

21 City Council Minutes - Final June 21, 2016 north of Shady Grove (Wheel N Mobile Home Park). The park was established in Mr. Hinderaker said this case was reviewed under current mobile home standards. The applicant proposed to add 11 spaces, two new parking spaces, a new concrete fire lane and fire hydrant, connect new units to city water/sewer, new fencing, and a masonry dumpster enclosure. There will be a 30 landscape buffer along Hard Rock. Mr. Hinderaker said the lots meet minimum lot size. He said all homeowners support the expansion. Appeals include the required minimum land area of 25 acres down to 3.58 acres; masonry screening; and landscape buffer. The applicant would like to add a volleyball court until Hard Rock is rebuilt. The Planning and Zoning Commission recommended approval by a vote of 6 to 3. Council Member Copeland asked when the volleyball court would be ended. Mr. Hinderaker said the court would be removed prior to construction starts. Deputy Mayor Pro Tem Wooldridge asked if these would be new homes. Mr. Hinderaker said they would be new or newer models. Kim Shultz-Rainford, 2740 Quail Ridge Court, Highland Village, 75077, stated that she intended the lots to be for brand new homes. Mayor Pro Tem Clemson asked Ms. Shultz-Rainford what her definition was of "newer" homes. Ms. Schultz-Rainford said less than five years old. Clyde Rainford, 2740 Quail Ridge Court, Highland Village, submitted a speaker card in support of this case. Mayor Pro Tem Clemson moved, seconded by Council Member Thorn, to close the public hearing and approve Case SU The motion carried unanimously. Ayes: 9 - Mayor Ron Jensen; Council Member Jim Swafford; Mayor Pro Tem Jorja Clemson; Council Member Jeff Copeland; Council Member Richard Fregoe; Council Member Greg Giessner; Council Member Tony Shotwell; Council Member Lila Thorn and Deputy Mayor Pro Tem Jeff Wooldridge Enactment No: ORD SU Specific Use Permit W. Jefferson Street (City Council District 1). Approval of a request for a Specific Use Permit (SUP) allowing for a multi-purpose special event center to operate within an existing building that was formally occupied by the Hi-Ho Ballroom. The acre property, located at 2315 W. Jefferson Street and within the Central Business District No. 1 (CBD-1), is zoned Commercial (C) District. The property is located south of W. Jefferson and west of SW 23rd Street. The Applicant is Jessie Aguilar. (On June 6, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). Mr. Hinderaker reviewed Case SU for an event center with catered food only. Mr. Hinderaker said parking was an issue but the owner has agreed to a maximum occupancy of 552 with 184 on-site parking spaces. Hours will be from Monday through Sunday 6:00 am to 2:00 am. He said the applicant will close existing bars located within the building, clean up the outside of building and add a dumpster enclosure. Mr. Hinderaker said the biggest issue is the noise standards because of residential uses and a church in the area. The event center will fall into Noise Zone 2. The Planning and Zoning Commission recommended approval with staff conditions and compliance with Noise Zone 2 standards. There will be no alcohol sales and no food sales. City of Grand Prairie Page 10

22 City Council Minutes - Final June 21, 2016 Jessie Aquilar,1046 Capetown Drive, the applicant, stated she was present to answer questions. Council Member Copeland asked if they would keep the Hi Ho sign. Ms. Aquilar stated she would keep the sign but would add Event Center and remove the word strip. Melissa Aguilar, 1041 Capetown Drive, submitted a speaker card in support of this case. Mayor Pro Tem Clemson moved, seconded by Council Member Shotwell, to close the public hearing and approve Case SU The motion carried unanimously. Ayes: 9 - Mayor Ron Jensen; Council Member Jim Swafford; Mayor Pro Tem Jorja Clemson; Council Member Jeff Copeland; Council Member Richard Fregoe; Council Member Greg Giessner; Council Member Tony Shotwell; Council Member Lila Thorn and Deputy Mayor Pro Tem Jeff Wooldridge Enactment No: ORD Z160601/CP Zoning Change - Lakeway Estates (City Council District 6). Rezone and approve a concept plan for a19.27 acres from Single Family-4 (SF-4) District to a Planned Development District for single-family residential uses. The acre property, located at 1231 E. Seeton Rd., is zoned Single Family-4 (SF-4) District and is within the Lakeridge Parkway Overlay District. The agent is USA Professional Services Group, the applicant is J Waymon Levell, First Southwest Properties Management Co. The owners are Rodney Mellott, Beacon E&P Company, LLC and Mike Martinez, Edge Barnett, LLC. (On June 6, 2016, the Planning and Zoning Commission recommended approval of this request by a vote of 9-0). Mr. Hinderaker reviewed Case Z160601/CP to change the zoning for a Planned Development District for single family residential uses. The applicant has requested front entry style garages rather than J-Swing. The developer is proposing to increase the home size to 3,000 sq. ft. rather than having J-Swing garage entries and staff supports that request. Mr. Hinderaker said there would be 57 lots with access off Seeton Road. The Planning and Zoning Commission and recommended approval. Deputy Mayor Pro Tem Wooldridge asked if there would be community mailboxes. Mr. Hinderaker stated community mailboxes would be required. Tom Hart, City Manager, asked if there would be long term maintenance of the mailboxes. Mr. Hinderaker replied the HOA is responsible for maintenance of the mailboxes. Waymon Levell, 2331 Gus Thomasson #126, Dallas, TX 75228, stated he was present to answer questions. David Schnurbusch, 1525 Viceroy Drive, Dallas, TX 75235, engineer for the project, stated he was present to answer questions. Deputy Mayor Pro Tem Wooldridge moved, seconded by Council Member Thorn, to close the public hearing and approve Case Z160601/CP The motion carried unanimously. City of Grand Prairie Page 11

23 City Council Minutes - Final June 21, 2016 Ayes: 9 - Mayor Ron Jensen; Council Member Jim Swafford; Mayor Pro Tem Jorja Clemson; Council Member Jeff Copeland; Council Member Richard Fregoe; Council Member Greg Giessner; Council Member Tony Shotwell; Council Member Lila Thorn and Deputy Mayor Pro Tem Jeff Wooldridge Enactment No: ORD SU151004A - Specific Use Permit Renewal SE 14th Street (City Council District 5). Renewal of a Specific Use Permit for Major Auto Repair uses, including mechanical repairs and auto body repairs. The site is 0.3 acres and is zoned Commercial (C) within Central Business District 3 (CBD 3). The property is generally located south of Jefferson St. and east of Belt Line Rd. (On June 6, 2016, the Planning and Zoning Commission recommended approval to renew this SUP by a vote of 9-0). Mr. Hinderaker reviewed Case SU151004A, renewal of an SUP. He showed pictures of the garage and storage of vehicles and stated that a 6-month renewal is required. Code Enforcement had some issues with cars parked where they should not be as well as outside storage. The applicant's Certificate of Occupancy states they can have new and used car parts but this is something that is not allowed. Mr. Hinderaker said staff looked at the property today at 3:00 p.m. and everything was in compliance. The Planning and Zoning Commission recommended a 90-day approval and staff agrees. Mayor Jensen stated he recommended spot checks between now and that 90 days. Council Member Shotwell asked how Mr. Hinderaker proposed to take care of the issue with the Certificate of Occupancy. Mr. Hinderaker said staff would work with the owner and tenant to remove the sale of new and used autos. Council Member Shotwell asked about the legal mechanism with an existing CO. City Attorney Don Postell said if Council votes to issue the CO as it should be, it can be reissued by staff. Deputy Mayor Pro Tem Wooldridge said staff would need to make sure the corrected CO is hand delivered to the tenant to make sure he knows what the CO approves. Yubana Leal-Lozano, 309 SE 14th Street, stated she was the owner of the subject property. She said when she applied for this CO, the city employee said they could sell parts, but she decided not to sell. Deputy Mayor Pro Tem Wooldridge asked Mr. Leal-Lozano if she had parts for sale on Craig's List. Mr. Leal-Lozano replied that she did. Council Member Shotwell asked where the business moved from. Ms. Leal-Lozano replied she moved from 2502 Central. Council Member Shotwell stated this is next to Village Cleaner and the neighbors did not have problems with it as long as they meet requirements. The owners have only been there for a few months and already have code issues. He said staff needs to make sure the property owner and tenants get the regulations and give them one more chance. Council Member Shotwell moved, seconded by Deputy Mayor Pro Tem Wooldridge, to close the public hearing and approve Case SU151004A as recommended by the Planning and Zoning Commission with a 90-day extension with the Automotive Related Business team to make spot checks during the next 90 days and to correct the Certificate of Occupancy to match the zoning that is in place. The motion carried unanimously. Enactment No: ORD City of Grand Prairie Page 12

24 City Council Minutes - Final June 21, SU120404C - Specific Use Permit Renewal Central Avenue (City Council District 5). Renewal of a Specific Use Permit for an auto body shop with general auto repair on acres. The subject property, zoned Commercial (C) District, is located at the northeast corner of Central Avenue and N.E. 25th Street. The subject property is located within the Central Business District-Four (CBD-4) Corridor Overlay District. (On June 6, 2016, the Planning and Zoning Commission denied this SUP renewal by a vote of 9-0). Mr. Hinderaker reviewed Case SU120404C for a general auto repair and auto body shop which was renewed in November There were outstanding issues so Council approved a 6 month review. He said there are four businesses operating out of two buildings. The businesses have been using Ccentral Avenue to park vehicles waiting to be worked on. They are allowed to have inoperable vehicles but they must be behind the screening fence or inside. There have been cars being worked on outside and parts laying around outside. The Planning and Zoning Commission recommended denial of this renewal. After that denial, the tenants have made an effort to come into compliance. Staff recommends no parking signs on Central Avenue. Mr. Hinderaker said it must be made clear to the four businesses what they are allowed to do on this property. He said staff did not have a specific recommendation. Council Member Shotwell asked if a specific ordinance would be required to make a "No Parking/Tow Away Zone" on Central Avenue. Walter Shumac, Transportation Director, said that it would need to be an ordinance. Council Member Shotwell asked to have such an ordinance on the next agenda. Carlos Rodriguez, 2502 Central Avenue, stated he was present to ask for the SUP to be renewed. He said there were four businesses on the property and each business has its own workers and their families live off that business. He said each time Code came they were told what to do and they did it. At this time the building is completely clean. Mr. Rodriguez said every vehicle is parked appropriately on the property. He said they were currently In compliance, and if the SUP does not get renewed there will be families out of work. Vincent Duan, 2812 Manzell Court, Plano, TX 75028, stated he was the owner and was present to answer questions. He said he realized there were some issues with parking and he would be assigning certain parking spaces for each business. Council Member Shotwell asked Mr. Duan if he was the property owner in the previous case. Mr. Duan stated that he was. Council Member Shotwell stated that the tenant in that case was at this property that is being discussed now. Mr. Shotwell said that made him wonder how often Mr. Duan checks his properties to make sure they are in compliance. Mr. Duan said he had a meeting with the city and there will be no cars on the driveway. Council Member Shotwell said non-compliance seems to be a continuing issue. Mr. Duan said there are over 15 families that depend on these businesses. Council Member Shotwell said they would have to be in compliance just like other businesses. Mr. Duan said he had met with tenants to tell them they must comply. Deputy Mayor Pro Tem Wooldridge said there were four businesses in two buildings. Mr Duan said that was correct. Mr. Wooldridge asked if they were split up in four different ways. Mr. Duan said there were really three buildings. Council Member Copeland said Mr. Duan had talked about these 15 families and he did not appreciate City of Grand Prairie Page 13

25 City Council Minutes - Final June 21, 2016 Mr. Duan putting the burden on the city for these families. He said the city did not want to see any families put out. Mr. Copeland said the Planning and Zoning Commission sent a clear signal for Mr. Duan to come into compliance. He said if the city has to shut down these businesses, he would not vote for any other SUP's on this property in the future. Mr. Duan said he would work to get a plan with the consultants to make sure the tenants know the requirements and would all work together. John Guariccia, 2518 Central, stated he was a business owner at this address for a year and a half. He said he was just learning many aspects of being a business owner and he needs direction on what is required. He said the four businesses are working together. Mr. Guariccia said Mr. Duan had been proactive in trying to remain in compliance. He said If the city gives us a chance, you will see a big improvement. Zenon Garcia,2502 Central Avenue, stated he was present to answer questions. Savi Dominquez, 2502 Central Avenue, asked for Council to approve this renewal to keep them working. Tim Kiv, 2107 N. Kirbywood Trail, stated he was a business owner and that he realized they have not met code. He added that the owners have hired a consultant to assist the owners to know what is required of them keep in compliance. Council Member Copeland asked Mr. Kiv what he would do if he saw someone doing mechanical work outside. Mr. Kiv replied if he knew the Code, he would ask him to move inside and that is why the consultant was hired to make the tenants aware of what is required. Council Member Shotwell said there are four businesses there and we think one has moved to14th Street. He said this seems to be an ownership problem because the owner is ultimately responsible. Mr. Shotwell said that Code Officers tag a car and then the owner moves them and puts a different car there. Adam Mansel, 2518 Central Avenue, submitted a speaker card in support of this case, but did not wish to speak. Council Member Shotwell moved, seconded by Council Member Copeland, to close the public hearing and renew SU120404C for a 90-day period with ARB staff making unannounced spot checks and to set up a meeting for the Twin Airports area to provide a copy of restrictions for their particular zoning; and to direct staff to place an ordinance on the next agenda to institute a no parking/tow away zone for Central Avenue. Council Member Copeland asked for an amendment to extend for six months because then if there were 8 or 9 violations, the decision would be easier. He said he thought 90 days was too short of a time to see if the applicant would be in compliance. Council Member Shotwell agreed to an amendment to renew for 90 days and if the ARB staff does not have any complaints, the SUP would be given an automatic 90-day extension and the ARB staff can use their discretion. The motion carried unanimously. Ayes: 9 - Mayor Ron Jensen; Council Member Jim Swafford; Mayor Pro Tem Jorja Clemson; Council Member Jeff Copeland; Council Member Richard Fregoe; Council Member Greg Giessner; Council Member Tony Shotwell; Council Member Lila Thorn and Deputy Mayor Pro Tem Jeff Wooldridge City of Grand Prairie Page 14

26 City Council Minutes - Final Enactment No: ORD June 21, 2016 Items for Individual Consideration 35 Second reading and adoption of an ordinance approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division regarding the company's 2016 Rate Review Mechanism Filings Gina Alley, Senior Assistant to the City Manager, stated this was the second and final reading of an ordinance approving a negotiated settlement with Atmos Energy that would change the consumption charge from $ per Ccf to $ per Ccf and would result in an increase of $1.26 for residential bills and $3.81 for commercial customers. Council Member Shotwell stated he could not support this settlement because in FY 2015 Atmos profits were $300 million and this is the 5th rate hike in 12 years. Mr. Shotwell said Atmos had record profits that were supposed to be used for infrastructure. He said that gas wells are sitting around not being used because gas prices are at a record low, so why should the price of gas go up. Council Member Shotwell said he thought it was because Atmos is a monopoly. Council Member Fregoe moved, seconded by Council Member Thorn to approve the second and final reading of an ordinance approving a negotiated settlement with Atmos Energy. The motion carried. Citizen Comments Nayes: 3 - Council Member Jim Swafford; Council Member Jeff Copeland and Council Member Tony Shotwell Trina Hall, 926 S. Center, stated that there were a lot of homeless people in Grand Prairie and suggested that the city find a place for a dormitory style homeless shelter. Adjournment Mayor Pro Tem Clemson announced that Mayor Jensen was recently elected as Chairman of the Regional Transportation Council and Deputy Mayor Pro Tem Wooldridge received a Crime Commission award. Council Member Copeland stated that the Planning and Zoning Commission had voted 9-0 not to extend the SUP (Item 34) and Council voted 9-0 to extend it. He stated that while Council does not always agree with Planning and Zoning recommendation, they appreciate the time and effort of the Planning and Zoning Commission members. He added that the Citizens on Patrol were hosting the State convention in Grand Prairie. The foregoing minutes were approved at the July 12, 2016 meeting. Catherine E.DiMaggio, City Secretary City of Grand Prairie Page 15

27 City Council Minutes - Final June 21, 2016 City of Grand Prairie Page 16

28 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Women's Building HVAC Replacement Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/23/2016 In control: City Council 7/12/2016 Final action: Ratify a contract with Brandt in the amount of $150,458 for AC system replacement at the Women's Building through an interlocal contract with BuyBoard. FIS HVAC Women's Building.pdf Date Ver. Action By Action Result From Ray Reidinger Title Ratify a contract with Brandt in the amount of $150,458 for AC system replacement at the Women's Building through an interlocal contract with BuyBoard. Presenter Diana Ortiz, Finance Director Recommended Action Approve Analysis This contract is to replace the air conditioning system at the Women's Building due to the age and operating condition of the system. This project had been included as part of the fiscal year 2016 budget process and approved in the Municipal Capital Project Fund. After an evaluation staff determined that the unit required immediate replacement as it was anticipated that the unit may fail shortly. Chapter of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard. Buyboard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

29 File #: , Version: 1 Brandt through their BuyBoard contract was awarded this contract. Brandt has successfully completed recent projects for the City including consulting and correcting the design issues with the 911 Emergency Communication Center s HVAC system at Public Safety Building and the replacement of the Parks Administration Building HVAC system which attributed to this decision. Financial Consideration Funding in the amount of $150,458 is available in the Municipal Facilities Capital Projects Fund (405090), WO # (Women's Building HVAC/Upgrades), (HVAC Systems). City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

30 CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY Fund/Activity Account: Project Title: Current Request: MFAC Fund , WO# Women's Building AC System Replacement $150, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Heat/Air Cond. Sys Maint (63110) $29,542 $27,232 $0 $27,232 $29,542 HVAC Systems (68014) $150,458 $150,458 $0 $150,458 $150,458 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $180,000 $177,690 $0 $177,690 $180,000

31 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Price Agreement for AMI Materials Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 7/1/2016 In control: City Council 7/12/2016 Final action: Price agreement for AMI Materials (Meter boxes) from Bass & Hays for up to $549,450 for one year with the option to renew for four (4) additional one year periods totaling $2,747, if all extensions are exercised; price agreement with HD Supply Waterworks for AMI Materials (gaskets, risers, bolts) for up to $26, for one year with the option to renew for four (4) additional one year periods totaling $132,263.50; price agreement for AMI Materials (Meter bolts) from BlackAnvil for up to $1, for one year with the option to renew for four (4) additional one year periods totaling $7,560.00; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms Bid Tab.pdf Operating Expenditure Form.pdf Date Ver. Action By Action Result From Robert Myers Title Price agreement for AMI Materials (Meter boxes) from Bass & Hays for up to $549,450 for one year with the option to renew for four (4) additional one year periods totaling $2,747, if all extensions are exercised; price agreement with HD Supply Waterworks for AMI Materials (gaskets, risers, bolts) for up to $26, for one year with the option to renew for four (4) additional one year periods totaling $132,263.50; price agreement for AMI Materials (Meter bolts) from BlackAnvil for up to $1, for one year with the option to renew for four (4) additional one year periods totaling $7,560.00; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms Presenter Ron McCuller, Public Works Director Recommended Action Approve Analysis This price agreement is for meter boxes, gaskets, risers, bolts and other components that are necessary to support the completion of the AMI project and will be used for on-going maintenance needs. The City will City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

32 File #: , Version: 1 purchase these materials and provide them to Itron, the City's contractor, on an as needed basis for installation as part of the City-wide conversion. Additionally the City will make purchases for maintenance on an as needed basis. Notice to Bid # was advertised in the Fort Worth Star Telegram, Bid Sync and distributed to 18 known vendors, including 3 Grand Prairie vendors. Seven (7) bids were received as shown on attachment A. Evaluation of bids was based on low bid meeting specification. Bass & Hays meets the specification and is recommended award for meter boxes. HD Supply Waterworks meets the specification and is recommended award for gaskets, risers, bolts and miscellaneous components. BlackAnvil meets the specification and is recommended award for meter bolts. Financial Consideration Funds for these materials are available in the FY 2015/2016 Water/Wastewater budget from unused funding associated with the Itron contract and will be charged accordingly through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets. City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

33 Bid Tabulation AMI Materials SPLIT AWARD RFB #16098 Fortiline Fort Worth Gasket & Supply Fastenal BlackAnvil Balch Springs, TX Fort Worth, TX Grand Prairie, TX Grand Prairie, TX Item Description QTY UOM Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 3/4" Gaskets 20, EA , , /4" Angle Stops EA , /4" Curb Stops EA , /4" Compression Angle Stops EA , " Curb Stops EA , " Compression Angle Stops EA , " Gaskets 3, EA , /4" x 7" Riser EA , /4" x 9" Riser EA , " x 12" Riser EA , " x 10" Riser EA , Gaskets EA " Gaskets EA " Gaskets 8.00 EA ", 2", and 3" Meter Bolts 3, EA , , , " Gaskets 8.00 EA " Meter Bolts EA " Gaskets 2.00 EA " Meter Bolts 8.00 EA Commercial Single Meter Box EA , Meter Box Plastic Lids 12, EA , Residential Single Meter Box 2, EA , Commercial Single Meter Box / Lid Only EA , Total $ 664, $ 9, $ 1, $ 1, Recommended Award 1,512.00

34 Bid Tabulation AMI Materials RFB #16098 Item Description QTY UOM 1 3/4" Gaskets 20, EA 2 3/4" Angle Stops EA 3 3/4" Curb Stops EA 4 3/4" Compression Angle Stops EA 5 1" Curb Stops EA 6 1" Compression Angle Stops EA 7 1" Gaskets 3, EA 8 3/4" x 7" Riser EA 9 3/4" x 9" Riser EA 10 1" x 12" Riser EA 11 1" x 10" Riser EA Gaskets EA 13 2" Gaskets EA 14 3" Gaskets 8.00 EA ", 2", and 3" Meter Bolts 3, EA 16 4" Gaskets 8.00 EA 17 4" Meter Bolts EA 18 6" Gaskets 2.00 EA 19 6" Meter Bolts 8.00 EA 20 Commercial Single Meter Box EA 21 Meter Box Plastic Lids 12, EA 22 Residential Single Meter Box 2, EA 23 Commercial Single Meter Box / Lid Only EA Total SPLIT AWARD Ferguson Bass & Hays HD Supply Waterworks Tyler, TX Grand Prairie, TX Richland Hills, TX Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , $ 664, $ 549, $ 672, Recommended Award 549, ,452.70

35 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: Water/Wastewater Fund AGENCY: Public Works ACCOUNTING UNIT: AVAILABLE: STAFF CONTACT: VENDOR NUMBER: VENDOR NAME: CONTINGENCY: $199,240 available in (Water Meters) $56,911 available in (Water Meter Maintenance) Ron McCuller, Public Works Director NA Bass & Hays, HD Supply Waterworks, BlackAnvil N/A

36 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Price Agreement for Traffic Signal Controllers & Cabinets Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 7/1/2016 In control: Purchasing 7/12/2016 Final action: Price areement for traffic signal controllers and cabinets from Iteris (up to $150,375 annually) for one year with the option to renew for four additional one year periods totaling $751,875 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Traffic Signal Controllers & Cabinets tab.pdf Date Ver. Action By Action Result From Angi Mize Title Price areement for traffic signal controllers and cabinets from Iteris (up to $150,375 annually) for one year with the option to renew for four additional one year periods totaling $751,875 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms Presenter Robert Myers, Purchasing Manager Recommended Action Approve Analysis This price agreement is for the purchase of traffic signal controllers and cabinets for new construction projects for the Transportation Department as well as replacements and inventory for the Public Works Street Division. The Transportation Department estimates an annual expenditure of $60,000 for new construction and the Street Division estimates an annual expenditure of $90,375 for replacement and inventory. Notice of bid #16111 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, and Bid Sync; it was distributed to 23 vendors. There were two Grand Prairie vendors available for this commodity. Six bids were received as shown on attachment A. City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

37 File #: , Version: 1 The low bid received from Iteris meets specifications and is recommended for award. Financial Consideration Funds for new construction will be available in various Transportation CIP accounts. Funds for replacements and inventory are available in FY 2015/2016 budget Traffic Signal Maintenance ( ) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year s approved budgets. City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

38 Tabulation Bid Tabulation Traffic Signal Controllers & Cabinets RFB #16111 Iteris McCain Paradigm Traffic Peek Traffic Texas Highway Products Trafficware Bryan, TX Vista, CA Arlington, TX Houston, TX Round Rock, TX Sugar Land, TX Item Description QTY UOM Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Traffic Signal Controller EA 2, , , , , , , , , , Traffic Signal Cabinet Base Mount EA 7, , , , , , , , , , , , Total $ 150, $ 200, $ 204, $ 151, $ 203, $ 173,910.00

39 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Price Agreement for linen rental with Mission Linen Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/30/2016 In control: Finance and Government Committee 7/12/2016 Final action: Price agreement for linen rental services from Mission Linen up to $60,000 annually for one (1) year with the option to renew for four (4) additional one (1) year periods totaling $300,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms; and reject bid Operating Expenditure Form pdf Date Ver. Action By Action Result From Gary Yakesch Title Price agreement for linen rental services from Mission Linen up to $60,000 annually for one (1) year with the option to renew for four (4) additional one (1) year periods totaling $300,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms; and reject bid Presenter Rick Herold, Director Of Parks, Arts, & Recreation Recommended Action Approve Analysis Linens rented under this agreement are used in events at Ruthe Jackson Center. The costs of these linens are passed through to customer(s) with a retail markup and as such qualify for an exemption from bidding under local government code General Exemptions for "goods purchased by a municipality for subsequent retail sale by the municipality". Mission Linen has been the preferred vendor at the Ruthe Jackson Center for over thirteen years and has provided exceptional service and product while remaining competitive with costs for the rental of linens. While these linens do qualify for an exception to bidding under local government code staff attempted to rebid the service at the expiration of the current contract. Notice of Bid #16089 was advertised in the Fort City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

40 File #: , Version: 1 Worth Star Telegram, The State's Electronic Business Daily, Bid Sync and distributed to nine (9) known vendors, including one (1) Grand Prairie vendor. Two bids were received. One bid was rejected due to nonresponsiveness on the bid parameters and the other bid was determined to lack the required experience and qualifications. City staff recommends rejection of bid and approval of a contract with Mission Linen as this contract is deemed to be in the best interest of the City. The proposed price agreement with Mission Linen was presented and approved by the Finance & Government Committee on July 12, Financial Consideration Funds are available in the FY 2015/2016 budget ; funds will be charged as needed based on business volume through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budget(s). City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

41 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: ACCOUNTING UNIT: AVAILABLE: STAFF CONTACT: PVEN SALES TAX Ruthe Jackson Center (RJC) Code:61475 $65,000 Budgeted, $10,945 currently available Gary Yakesch VENDOR NUMBER: Vendor # 9421 VENDOR NAME: CONTINGENCY: Mission Linen N/A

42 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Network Cable Installation Services Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/29/2016 In control: City Council 7/12/2016 Final action: Price agreement for Network Cable Installation Services from N Sync Services, a Grand Prairie vendor, for one year up to $75,000 with the option to renew for four (4) additional one year periods totaling $375,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms Evaluation Template.pdf Date Ver. Action By Action Result From Robert Myers Title Price agreement for Network Cable Installation Services from N Sync Services, a Grand Prairie vendor, for one year up to $75,000 with the option to renew for four (4) additional one year periods totaling $375,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City s obligation during the renewal terms Presenter Keshnel Penny, IT Director Recommended Action Approve Analysis This price agreement is for network cabling and installations services that will be used throughout the city on an as needed basis. Typical work performed under this price agreement will be installation of network cabling and installation of telephone lines on existing city facilities. Notice to Bid # was advertised in the Fort Worth Star Telegram, Bid Sync and distributed to 119 vendors. Six (6) bids were received, including three bids from Grand Prairie vendors. Staff reviewed the bids for compliance with the specification and evaluated the submittals on the best value criteria as identified in the solicitation and as shown on attachment A. City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

43 File #: , Version: 1 N Sync Services meets the specification, was determined to be the best value, and is recommended for award. Financial Consideration Funds are available in FY 2015/2016 in various city departmental budgets account (IT Network/Cable Install) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year s approved budget. City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

44 Evaluation Score Card Sunrise IT Network Cabling Installation Services Solutions Group RFB #16099 Nationwide Network Quick Response N Sync Services ABIS Inc. Systems Technologies Grapevine, TX Grand Prairie, TX Grand Prairie, TX Dallas, TX Grand Prairie, TX Guerrilla Construction Communication Evaluation Criteria Maximum Score Score Score Score Score Score Score Pricing, Warranty, Mark-up Quality & Experience References & Reputation Locally Owned/Operated Total Complete and accurate bid Notes Bid Tabulator: Robert Myers Bid Open Date: 10 a.m. Wednesday June 29, 2016 Recommended Award NON- RESPONSIVE Bids were publically opened and read at the City of Grand Prairie Office of the Purchasing Division at the time indicated above. The bid tabulation has been verified, by tabulator, as accurate based on the Unit Cost presented by each bidder.

45 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Interlocal Cooperative Agreement with Mansfield Providing for Mansfield Participation in the South Sector Wastwater System Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/20/2016 In control: Public Works 7/12/2016 Final action: Interlocal Cooperative Agreement with Mansfield providing for Mansfield Participation in the South Sector Wastewater System Interlocal Mansfield.pdf Date Ver. Action By Action Result From Ron McCuller Title Interlocal Cooperative Agreement with Mansfield providing for Mansfield Participation in the South Sector Wastewater System Presenter Ron McCuller, Public Works Director Recommended Action Approve Analysis In order to provide for development of the South Sector, the City has constructed a lift station, force main and gravity feeder lines to establish a wastewater collection and transport method to the TRA Mountain Creek Regional Wastewater Treatment Plant. The agreement allows Mansfield to tie into the South Sector System, constructed at Grand Prairie's expense. Mansfield will make a one-time payment of $1,684,988 which is the estimated prorata cost of the system capacity that they will be using. Once the project is complete, a final "settle-up" will be calculated in order to determine the actual cost to be allocated to each city. Mansfield will construct a meter per TRA specifications and dedicate such to TRA to measure incoming flow. TRA will bill each city separately for wastewater treatment based on their metered flow In addition to the payment for utilizing part of the capacity (capital cost), Mansfield will pay to Grand Prairie a "transportation cost" of $.10 per 1,000 gallons until actual operating costs are established. This rate may be adjusted once a year as reflected by actual costs. Since the "South Sector System" including the lift station and City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

46 File #: , Version: 1 associated lines are now becoming "regional" due to Mansfield entering the system, the system is eligible to be transferred to TRA. When that occurs, TRA will assume ownership and maintenance of the system and the transportation cost for Mansfield will be a part of TRA operations and will no longer be collected by Grand Prairie. Financial Consideration No financial expenditure on the part of the City, except at the "settle up" if Mansfield has over paid. City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

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57 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ratify an Emergency Repair for Track Dozer at Landfill Type: Agenda Item Status: Consent Agenda File created: On agenda: 6/23/2016 In control: Equipment Services 7/12/2016 Final action: Title: Ratify an Emergency Repair of a 2005 CATERPILLAR D6 Track Dozer in the amount of $67, with HOLT CAT. Sponsors: Indexes: Code sections: Attachments: Operating Expenditure Info.pdf Date Ver. Action By Action Result From Jayson R. Ramirez, Fleet Services Manager Title Ratify an Emergency Repair of a 2005 CATERPILLAR D6 Track Dozer in the amount of $67, with HOLT CAT. Presenter Jayson R. Ramirez, Fleet Services Manager Recommended Action Approve Analysis The landfill's daily operation is governed by State and Federal regulations necessary to ensure environmental compliance. The facility's site operating plan specifies a minimum amount of equipment required to meet these regulatory requirements, which includes fire suppression. It is important that this equipment be available and functional. The City has three operational Dozers at the Landfill which run approximately 3,400 hours annually. The powertrain (transmission) on the oldest dozer recently failed and was leaking internally and needed an overhaul. This jeopardized our ability to adhere to the operational requirements to ensure environmental compliance. Therefore, we requested and were approved to waive normal bidding procedures and proceeded on an emergency basis with renovation work on the powertrain of the Dozer, utilizing funds budgeted for this purpose. The vendor we chose, HOLT CAT, was recommended by our existing vendor because that vendor was unable to do the required extensive work. Staff request ratification for the emergency repair. City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

58 File #: , Version: 1 Financial Consideration Approved funds for D6 Track Dozer repairs are available in the Fleet Services-Outside Repairs Fund ( ) in the amount of $67, City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

59 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: ACCOUNTING UNIT: Fleet Services Finance EQPT Name of Fund (i.e. General Fund) Fleet Services Name of Department Fleet Services AVAILABLE: Cost of Outside Repairs $405,000 Account Code, Description, and amount available STAFF CONTACT: Jayson R. Ramirez VENDOR NUMBER: 2754 VENDOR NAME: CONTINGENCY: HOLT CAT N/A

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61 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Terminate service agreement with Dewberry Architects Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/24/2016 In control: City Council Development Committee 7/12/2016 Final action: Authorize the City Manager to terminate the service agreement with Dewberry Architects in an amount not to exceed $75,000 for architectural and engineering design and documentation services to expand the Shotwell Library, as the lead architect has retired. Date Ver. Action By Action Result From Amy Sprinkles Title Authorize the City Manager to terminate the service agreement with Dewberry Architects in an amount not to exceed $75,000 for architectural and engineering design and documentation services to expand the Shotwell Library, as the lead architect has retired. Presenter Amy Sprinkles, Communications and Libraries Director Recommended Action Approve Analysis In April 2016, City Council approved the City Manager executing a contract with Dewberry Architects for the remodel of the Shotwell Library. A team of Library and Park employees had selected Dewberry after interviews with four firms selected from the seven firms who responded to a Request for Qualifications. Since then, Dewberry's lead architect has retired. No work had begun, and no funds are owed Dewberry. The team had selected Dewberry because of the retired architect and prefers to go a different direction at this time. Expansion of the Library is scheduled in the Capital Improvement Project funding for Architectural fees for the project are allocated in the 2016 CIP. A new contract will be brought to the City Council in August. Of emphasis in the expansion will be: Creating more visibility for the library within the recreation center Incorporating more space for programming, classes and story times Reconfiguring customer service, front entrance, offices and layout to enhance customer experience City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

62 File #: , Version: 1 Financial Consideration Funding in the Library Capital Projects Fund (402093) WO # (Expand Shotwell Library) will be released from the Dewberry contract. City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

63 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Reject Bids for Traffic Signal Improvements Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/29/2016 In control: Purchasing 7/12/2016 Final action: Reject bids for Traffic Signal Improvements at England Pkwy at Grand Peninsula Dr.; Lake Ridge Pkwy at S. Grand Peninsula Dr.; and W. Camp Wisdom Dr. at Lynn Road Date Ver. Action By Action Result From Angi Mize Title Reject bids for Traffic Signal Improvements at England Pkwy at Grand Peninsula Dr.; Lake Ridge Pkwy at S. Grand Peninsula Dr.; and W. Camp Wisdom Dr. at Lynn Road Presenter Robert Myers, Purchasing Manager Recommended Action Approve Analysis Reject bid #16114 for Traffic Signal Improvements. After bid opening staff identified several areas that needed clarification and expansion. The decision was made to revise the specification and re-advertise under a new bid number. Financial Consideration There is no financial impact. City of Grand Prairie Page 1 of 1 Printed on 7/8/2016 powered by Legistar

64 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Grand Prairie Service Center Remodel and Additional architectural services with Magee Architects, LP Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/24/2016 In control: Parks & Recreation 7/12/2016 Final action: Contract for architectural services with Magee Architects, LP in the amount of $392,945 for architectural design services, approved reimbursable expenses in the amount of $18,075 for a total request of $411,020, for the Grand Prairie Service Center remodel and addition Project Service Center Remodel.pdf Date Ver. Action By Action Result From max Title Contract for architectural services with Magee Architects, LP in the amount of $392,945 for architectural design services, approved reimbursable expenses in the amount of $18,075 for a total request of $411,020, for the Grand Prairie Service Center remodel and addition Project. Presenter Andy Henning, Senior Building and Construction Projects Manager Recommended Action Approve Analysis The consultant firm of Magee Architects LP, has submitted a proposal for architectural design services for Grand Prairie Service Center remodel and addition. The proposal for design services is inclusive of civil, landscape, mechanical, electrical, plumbing, structural, architectural and FF&E consultant services. The fee totals $392,945 with a reimbursable amount not to exceed $18,075 for a total contract cost of $411,020. The reimbursables will include TAS plan review, inspection and TDLE filing fee along with geotechnical survey, renderings and plan sets. Staff is requesting approval of an architectural services agreement for Magee Architects, L.P. for phase one renovations and additions to the existing Service Center Facility located at 1821 South State Highway 161. The phase one scope of work includes approximately 4,400 square feet of existing single-story office space renovations along with a new addition of approximately 19,200 square feet of concrete tilt wall construction with small second story mezzanine space. The new concrete tilt wall construction will include truck service City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

65 File #: , Version: 1 bays, wash bays and parts warehouse provisions. Site work will also be a part of the overall project scope and will entail paving additions, exterior concrete storage bins and site retaining walls which will allow for an increase in the usable extents of the existing site. Magee Architects, LP was the architectural design firm for the Dalworth Recreation Center remodel and addition, Loyd Park Camp Store and the Charley Taylor Recreation Center renovation. Financial Consideration Funding for architectural services with Magee Architects, LP in the amount of $392,945 for architectural design services, approved reimbursable expenses in the amount of $18,075 for a total request of $411,020, for the Grand Prairie Service Center remodel and addition Project is available in the Municipal Facilities Capital Projects Fund (405090), WO # (General Service Center Phase I) (Design). City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

66 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / General Service Center Phase I $411, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Construction (68540) Design (68550) 425, , , ,000 Eng/Geo/Con (68560) TOTAL 425, , , ,000 -

67 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Final Reconciliation Change Order/Amendment No. 5 with Klutz Construction LLC for Drainage Improvements at various locations in the net amount of $6, Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/24/2016 In control: Engineering 7/12/2016 Final action: Final Reconciliation Change Order/Amendment No. 5 with Klutz Construction LLC for Drainage Improvements at various locations in the net amount of $6, Klutz Final Date Ver. Action By Action Result From max Title Final Reconciliation Change Order/Amendment No. 5 with Klutz Construction LLC for Drainage Improvements at various locations in the net amount of $6, Presenter Romin Khavari, City Engineer Recommended Action Approve Analysis On March 3, 2015 the City Council of Grand Prairie approved a construction contract to Klutz Construction in the amount of $786,098 for drainage improvements at various locations at two locations: Section I: Outfall rehabilitation along Waterford Drive and Section II: Skyline Road at Henry Branch. Change Order No. 1 approved September 3, 2015 in the amount of $26, allowed for a TxDOT pedestrian handrail, erosion control blanket, gabion wall, sidewalk and various other items of site restoration. Change Order No. 2 approved October 7, 2015 in the amount of $7,260 allowed for wrought iron fencing in the outfall rehabilitation along Waterford Drive section. Change Order No. 3 and 4 were time extensions only. The current and Final Change Order/Amendment No. 5 provides for final construction adjustments in the City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

68 File #: , Version: 1 net amount of $6, Total project cost was $829, Financial Consideration State statutes require City Council approval of a change order when the cumulative cost of this change order exceeds $50,000. Additional funding in the amount of $6, is available in project contingency and in the Stormwater Capital Project Fund (401592) WO # (FY15 Misc Drainage). City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

69 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / FY 15 Misc Drainage $6, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Books (60040) $35 $0 $0 $35 Construction (68540) $356,089 $0 $0 $356,089 Eng/Con/Geo (68560) $14,479 $0 $0 $14,479 Labor (69915) $86,636 $63,454 $0 $86,636 $0 $0 $0 $0 $0 $0 TOTAL $457,239 $63,454 $0 $0 $457,239

70 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Proposed Fee Structure for Meeting Room Rental Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/28/2016 In control: Finance and Government Committee 7/12/2016 Final action: Proposed Fee Structure for Meeting Room Rental at Libraries Date Ver. Action By Action Result From Amy Sprinkles Title Proposed Fee Structure for Meeting Room Rental at Libraries Presenter Amy Sprinkles, Communications and Libraries Director Recommended Action Approved Analysis The Grand Prairie Libraries would like to start charging for use of our meeting rooms at Main and Warmack. When surveying our peer libraries, seven out of nine charged for public use of their meeting space. If we do this, we would not want to undercut the Grand Prairie Parks system room rentals in their recreation centers, so have submitted suggested pricing accordingly: $20 an hour for Main Educate Room (30 capacity), AV included $25 an hour for Main Inspire Room (100 capacity), AV included $30 flat fee for Main Kitchenette $25 an hour for Warmack Meeting Room (72 capacity), AV included Reasons to charge for meeting space: 1. Creates value for use of the room. 2. We do require meeting room users to be non-profit, the meeting to be open to the public, and no fundraising or fees associated with the meeting. We find we spend considerable time playing detective with inquiring bookers to determine if their events falls within these rules. Many want free space under the guise of non-profit but sell or charge for their event. Setting fees for the space eliminates this, and sends them back to Parks, where City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

71 File #: , Version: 1 such events may be booked. 3. We are getting 4-8 phone calls, s and walk-ins a day per location, which can take anywhere from 5 minutes to 30+ minutes a person, so it is time to be more formal and tighter in our process and requirements for room use. 4. Puts us in line with the majority of area libraries, who have set precedent to do so. 5. Creates a new revenue stream for libraries to help compensate for the time staff spends to accommodate folks booking space. Financial Consideration No cost involved. Would generate a new revenue stream for libraries. City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

72 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Traffic signal poles for 3 signals Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/29/2016 In control: Transportation 7/12/2016 Final action: Purchase of 9 traffic signal poles and 19 pedestal poles from Pelco Structural, LLC in the amount of $70,156 through a national inter-local agreement with Texas Multiple Award Schedule (TXMAS) SmartBuy Capital Projects Budget Summary.pdf Date Ver. Action By Action Result From Anda Upchurch Title Purchase of 9 traffic signal poles and 19 pedestal poles from Pelco Structural, LLC in the amount of $70,156 through a national inter-local agreement with Texas Multiple Award Schedule (TXMAS) SmartBuy Presenter Sholeh Karimi, P.E., Senior Traffic Engineer Recommended Action Approve Analysis This purchase will provide traffic signal poles to be utilized by a traffic signal contractor for the installation of traffic signals at the intersections of England Pkwy at north and south Grand Peninsula Drive, S. Grand Peninsula Drive at Lake Ridge Pkwy., and at Camp Wisdom Road and Lynn Road. Ordering traffic signal poles in advance of the traffic signal construction contract will save time and money since the lead time for traffic signal poles is about 10 to 12 weeks. The Texas Multiple Award Schedule (TXMAS) SmartBuy is able to save money by pooling the impressive purchasing power of their members, which include Texas Department of Transportation (TxDOT), and other local governments. They use the power of numbers as leverage to get better prices with the same vendors we use now. Financial Consideration Funding in the amount of $70,156 for the traffic signal poles is available in the Street Capital Projects Fund (400192) WO # (FY16 Traffic Signal/Engineering) Small Tools/Equipment (60510) - $28,229 Traffic City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

73 File #: , Version: 1 Signal Equipment (68513) - $41,927 City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

74 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / FY16 Traffic Signal/Engineering $70, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Small Tools/Equip (60510) $31,229 $28,601 $28,601 $31,229 Traffic Signal Equip (68513 $199,771 $86,508 $86,508 $199,771 Construction (68540) $333,000 $1,357 $1,357 $333,000 Eng/Geo/Con (68560) $161,105 $79,730 $79,730 $161,105 Labor Distribution (68999) $30,000 $30,000 $30,000 $30,000 $0 $0 $0 $0 TOTAL $755,105 $226,196 $0 $226,196 $755,105

75 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: HVAC Replacement at the Municipal Courts Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 7/1/2016 In control: City Council 7/12/2016 Final action: Contract with Trane in the amount of $109,651 for HVAC system replacement at the Municipal Court through an interlocal contract with US Communities FIS HVAC Court.pdf Date Ver. Action By Action Result From Robert Myers Title Contract with Trane in the amount of $109,651 for HVAC system replacement at the Municipal Court through an interlocal contract with US Communities Presenter Ray Reidinger, Facilities Manager Recommended Action Approve Analysis This contract is to replace HVAC systems at the Municipal Court due to the age of the units and operating condition. The Municipal Court currently has eleven units, of which one unit had recently been replaced by Trane. This contract will replace the remaining ten units. Chapter of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including U.S. Communities. U.S. Communities is the leading national government purchasing cooperative, providing world class government procurement resources and solutions to local and state government agencies, school districts (K- 12), higher education institutes, and nonprofits looking for the best overall supplier government pricing Trane is recommended for award of this contract. Trane is recommended due to prior successful completion on City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

76 File #: , Version: 1 other City projects including the recent replacement of one unit at the Municipal Court. Financial Consideration Funding in the amount of $109,651 is available in the Municipal Facilities Capital Projects Fund (405090), WO # (FY15 Roof and HVAC Replacement, (HVAC Systems). City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

77 CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY Fund/Activity Account: Project Title: Current Request: MFAC Fund , WO# FY15 Roof and HVAC Replacement $109, ACCOUNT CURRENT AVAILABLE CURRENT REVISED DESCRIPTION BUDGET BALANCE REQUEST BALANCE Small Tools/Equipment (60510) $5,000 $5,000 $0 $5,000 Blds & Ground Maint (63010) $266,797 $0 $0 $0 Heat/Air Cond/ Sys Main (63110) $45,260 $4,914 $0 $4,914 HVAC Systems (68014) $109,651 $109,651 $0 $109,651 TOTAL $426,708 $119,565 $0 $119,565

78 1+3 AMENDED BUDGET $5,000 $266,797 $45,260 $109,651 $426,708

79 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Repairs to Airhogs Ballpark Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 7/1/2016 In control: City Manager's Office 7/12/2016 Final action: Contracts for repairs to Airhogs Ballpark with The Garland Company ($101,500); Entech Sales and Service ($31,817); Ed's Electric ($6,000); Firetrol ($2816); Door Tech of Texas, Inc. ($770); City Glass & Mirror ($625) and approve a staff directed 5% contingency in the amount of $7,176 Capital Projects Budget Summary for QT Date Ver. Action By Action Result From Andrew Fortune Title Contracts for repairs to Airhogs Ballpark with The Garland Company ($101,500); Entech Sales and Service ($31,817); Ed's Electric ($6,000); Firetrol ($2816); Door Tech of Texas, Inc. ($770); City Glass & Mirror ($625) and approve a staff directed 5% contingency in the amount of $7,176 Presenter Anna Doll, Deputy City Manager Recommended Action Approve the expenditure of $150,704 to make repairs to the Airhogs Ballpark Analysis The City has the right to make repairs to the Airhogs Ballpark. After an initial review by the City s facilities crew, a priority of repairs was established. These repairs will address: a) enhancing safety issues (i.e., electrical, doors, windows and fire prevention items), b) preventative repairs (i.e., plumbing and roof repairs) The repairs will include the following services. Service Vendor Cost 1 Suite area windows City Glass & Mirror $625 2 Rolling steel door repair Door Tech of Texas, Inc. $770 3 Roof - curved metal roof The Garland Company, Inc. $5,000 4 Roof - concession area flat The Garland Company, Inc. $38,000 City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

80 File #: , Version: 1 5 Roof - north roof section flat The Garland Company, Inc. $58,500 6 Plumbing Repairs/Service Entech Sales and Service $31,817 7 Electrical Repairs Ed s Electric $6,000 8 Fire Prevention Repairs Firetrol $2, % contingency $7,176 TOTAL $150,704 Each vendor selected is currently on a price agreement with the city or represents a purchase under $3000 (Firetrol) which has no bidding requirements. Financial Consideration Funding for this expenditure is in the amount of $143,528 and a contingency amount of $7,176, for a total $150,704. This funding is available in the Ballpark Maintenance Fund (340293) WO # City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

81 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / FY16 Baseball Field Maintenance $150, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Water (62035) $14,000 $14,000 $14,000 $14,000 Bldgs. Grounds (63010) $286,000 $280,530 $280,530 $286,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $300,000 $294,530 $0 $294,530 $300,000

82 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Weaver LLP Contract Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 7/1/2016 In control: Finance 7/12/2016 Final action: Professional services contract for auditing services with Weaver, LLP, in an estimated annual amount of $169,500 for Fiscal Year ending September 30, 2016, and authorize the City Manager to approve up to four, one-year renewal options, as long as the Council appropriates funds and the annual cost does not exceed 25% of the original contracted amount Date Ver. Action By Action Result From Finance Department Title Professional services contract for auditing services with Weaver, LLP, in an estimated annual amount of $169,500 for Fiscal Year ending September 30, 2016, and authorize the City Manager to approve up to four, one-year renewal options, as long as the Council appropriates funds and the annual cost does not exceed 25% of the original contracted amount Presenter Diana G. Ortiz, Chief Financial Officer Recommended Action Approve Analysis The current contract expired with the completion of the audit of The City of Grand Prairie's annual financial statements for fiscal year ended September 30, It was originally awarded in 2006 for one year with the option to renew for four, additional one-year periods. The selection of Weaver, LLP was made from a competitive sealed proposal process, in which two responses were received (Weaver, LLP and Deloitte & Touche). Selection was made based on demonstrated competence, qualifications to perform the services, and for a fair and reasonable price. In 2010, the City elected to re-enter a contract with Weaver, LLP for one additional one year with four, optional one-year renewals without going through another proposal process as the City experienced that Weaver, LLP is a viable and competent firm and performs these services for a fair and reasonable price. City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

83 File #: , Version: 1 The option to solicit request for proposals was presented and discussed at the Finance & Government Committee on July 12, The committee agreed that the existing audit firm, Weaver, LLP, provides great service and it would not benefit the City to change providers. This service qualifies as a "Professional Service" in Chapter 2254 of the local government code, Professional Services Procurement Act. Therefore, selection and award of a service provider is allowed on the basis of demonstrated competence and qualifications to perform the services; and, for a fair and reasonable price. Financial Consideration Weaver has submitted a cost estimate totaling $169,500 for fiscal year ending September 30, 2016, that reflects a $18,000 (10%) decrease from their most recent contract amount. The total includes the following deliverables: 1) audit the City's financial statements; 2) federal single audit; and, 3) agreed upon procedures relating to HUD and TCEQ requirements. Payments are part of the FY 2016/2017 Approved Budgets in five funds including General, Finance/Accounting, Finance/Cash & Debt Management, Water/Wastewater, Solid Waste and Section 8 (Housing). The accounting units are , , , , , respectively, with the account number (line item) City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

84 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Motorola Radio Purchase HGAC #RA05-15 Type: Agenda Item Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 7/1/2016 In control: Police 7/12/2016 Final action: Purchase of up to 15 Motorola APX6000 Portable and 8 Motorola APX6500 Mobile (in-car) Radios with related equipment from Motorola Solutions, Inc. through an Interlocal Agreement with Houston- Galveston Area Council (HGAC #RA05-15) in the amount up to $133,373 GP APX6000 Quote pdf GP APX6500 Quote pdf CIP Budget Summary - Motorola Purchase.pdf Expenditure Information Form.pdf Date Ver. Action By Action Result From Fred Bates, Jr. Title Purchase of up to 15 Motorola APX6000 Portable and 8 Motorola APX6500 Mobile (in-car) Radios with related equipment from Motorola Solutions, Inc. through an Interlocal Agreement with Houston-Galveston Area Council (HGAC #RA05-15) in the amount up to $133,373 Presenter Chief Steve Dye and Assistant Chief Mike Taylor, Police Department Recommended Action Approve Analysis The City of Grand Prairie has purchased and installed a new P MHz Motorola radio system and will have achieved an interoperable partnership with the Cities of Arlington, Mansfield and Fort Worth, as well as the Region. The Cities of Fort Worth, Mansfield and Arlington have installed and now operate new Motorola P25 systems. Any additional radios purchased by the City of Grand Prairie for public safety must be the Motorola APX in order to meet the requirements of the City s new system and to also remain compatible with regional partners. Vernon s Texas Statues and Codes Annotated (VTCA), Local Government Code 791, The Texas Interlocal Cooperation Act, provides that any one or more local governmental entities may contract with each other for the performance of governmental functions and for the joint use of facilities or services for police protection City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

85 File #: , Version: 1 and for the promotion and protection of the health and welfare of the inhabitants of this State and the mutual benefit of the parties. The City currently participates in a Master Interlocal Cooperative Purchasing Agreement with the Houston- Galveston Area Council (HGAC) and shares in its current agreement with Motorola Solutions. Staff recommends the use of this particular Purchase Agreement for the additional radios in the amount up to $133,373. The Public Safety, Health, and Environment Committee reviewed this item on July 11, 2016 and recommended that it be forwarded to the City Council. Financial Consideration The purchase of up to 15 Motorola APX6000 Portable Radios and related equipment ($95,037) will be through the Police Capital Projects Fund (401091) WO # (City Wide Radio System - Communication & Equipment (68270). The purchase of up to 8 Motorola APX6500 Mobile (in-car) Radios and related equipment ($38,336) will be funded with grant proceeds through the Tarrant County 911 Radio Assistance Program ( ) small equipment (60510). There will be no impact to the General Fund. City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

86 Quote Number: QU Effective: 26 MAY 2016 Effective To: 25 OCT 2016 Bill-To: GRAND PRAIRIE, CITY OF 1525 W ARKANSAS LN PUBLIC SAFETY BLDG GRAND PRAIRIE, TX United States Attention: Sales Contact: Name: Luis Ranz Name: Brad Rice Lranz@gptx.org Brad.Rice@motorolasolutions.com Phone: Phone: Contract Number: Freight terms: Payment terms: HGAC FOB Destination Net 30 Due Item Quantity Nomenclature Description List price Your price Extended Price 1 15 H98UCF9PW6AN APX /800 MODEL 2.5 PORTABLE (Notes)APX /800 MODEL 2.5 PORTABLE $6, $6, $90, a 15 H885BK ADD: 3 YEAR SERVICE FROM THE START LITE 1b 15 Q806BM ADD: ASTRO DIGITAL CAI OPERATION 1c 15 G996AU ADD: PROGRAMMING OVER P25 (OTAP) 1d 15 H38BT ADD: SMARTZONE OPERATION 1e 15 Q361AR ADD: P BAUD TRUNKING 1f 15 QA00580AC ADD: TDMA OPERATION 1g 15 QA01648AA ADD: ADVANCED SYSTEM KEY - HARDWARE KEY 1h 15 Q498AY ENH: ASTRO 25 OTAR W/ MULTIKEY 1i 15 Q629AK ENH: AES ENCRYPTION 1j 15 H112KF DEL: DELETE STANDARD ANTENNA 1k 15 H122BR ALT: 1/4- WAVE 7/800 GPS STUBBY (NAR6595A 1l 15 QA01837AA ALT: LIION IMPRES IP MAH (NNTN7038) 1m 15 H88BS ADD: USER GUIDE,CD,APX 7K/6K USER CDROM 2 15 PMMN4099A AUDIO ACCESSORY-REMOTE SPEAKER MICROPHONE,IMPRES WINDPORTING RSM, IP55 (Notes)Wind Porting RSM 3 15 PMLN5709A APX6000 UNIVERSAL CARRY HOLDER (Notes)APX6000 Universal Carry Holder 4 15 RLN4941A REC ONLY EARPIECE W/TRANSLUCET TUBE (Notes)Rx Only Ear Piece $ $ $1, $29.00 $23.20 $ $69.00 $51.75 $ WPLN7080A CHR IMP SUC EXT US/NA/CA/LA $ $93.75 $1, Total Quote in USD $95,037.00

87 * Based on HGAC Contract Pricing - Contract #RA05-15 PO Issued to Motorola Solutions Inc. must: >Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number & Date >Identify "Motorola Solutions Inc." as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill-To Address with a Contact Name and Phone Number >Include a Ship-To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship-To) >Be Greater than or Equal to the Value of the Order >Be in a Non-Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required)

88 Quote Number: QU Effective: 26 MAY 2016 Effective To: 31 AUG 2016 Bill-To: GRAND PRAIRIE, CITY OF 1525 W ARKANSAS LN PUBLIC SAFETY BLDG GRAND PRAIRIE, TX United States Attention: Sales Contact: Name: Luis Ranz Name: Brad Rice Lranz@gptx.org Brad.Rice@motorolasolutions.com Phone: Phone: Contract Number: Freight terms: Payment terms: HGAC FOB Destination Net 30 Due Item Quantity Nomenclature Description List price Your price Extended Price 1 8 M25URS9PW1AN APX6500 7/800 MHZ MID POWER MOBILE (Notes)APX6500 7/800 MHZ MID POWER MOBILE $6, $4, $38, a 8 G442AJ ADD: O5 CONTROL HEAD 1b 8 G67BC ADD: REMOTE MOUNT MID POWER 1c 8 W22BA ADD: PALM MICROPHONE 1d 8 G24AX ADD: 3 YEAR SERVICE FROM THE START LITE 1e 8 G806BE ADD: ASTRO DIGITAL CAI OPERATION 1f 8 G444AE ADD: APX CONTROL HEAD SOFTWARE 1g 8 G174AD ADD: ANT 3DB LOW-PROFILE h 8 G142AD ADD: NO SPEAKER NEEDED i 8 G51AU ENH: SMARTZONE OPERATION APX6500 1j 8 QA01648AA ADD: ADVANCED SYSTEM KEY - HARDWARE KEY 1k 8 G361AH ADD: P25 TRUNKING SOFTWARE 1l 8 GA00580AA ADD: TDMA OPERATION 1m 8 GA00092AC ADD: DUAL-CONTRL HD HARDWARE Total Quote in USD $38, * Based on HGAC Contract Pricing - Contract #RA05-15 PO Issued to Motorola Solutions Inc. must: >Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number & Date >Identify "Motorola Solutions Inc." as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill-To Address with a Contact Name and Phone Number

89 >Include a Ship-To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship-To) >Be Greater than or Equal to the Value of the Order >Be in a Non-Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required)

90 CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY Fund/Activity Account: Project Title: Current Request: Police Capital Projects City-Wide Radio System $95, ACCOUNT CURRENT AVAILABLE CURRENT REVISED DESCRIPTION BUDGET BALANCE REQUEST BALANCE Communication Equipment (68270 $12,960,938 $357,250 $95,037 $262,213 TOTAL $12,960,938 $357,250 $95,037 $262,213

91 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: Tarrant Co. PSAP Assistance Program Fund Police & IT Departments ACCOUNTING UNIT: (Tarrant County Radio Assistance Program) AVAILABLE: , Small Tools & Equipment, $116,869 STAFF CONTACT: Luis Ranz VENDOR NUMBER: 2751 VENDOR NAME: CONTINGENCY: Motorola Solutions, Inc.

92 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: MSD Resolution Request for the City of Irving Type: Resolution Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/29/2016 In control: Environmental Services 7/12/2016 Final action: Resolution supporting a Municipal Setting Designation for a site located at 439 and 501 W. 2nd Street, 416 W. Irving Blvd. and 127 and 129 O Connor Road in Irving, Texas City of Irving MSD Request Attachmentsl.pdf Date Ver. Action By Action Result From Cindy Mendez, Environmental Quality Manager Title Resolution supporting a Municipal Setting Designation for a site located at 439 and 501 W. 2 nd Street, 416 W. Irving Blvd. and 127 and 129 O Connor Road in Irving, Texas Presenter Jim Cummings, Environmental Services Director Recommended Action Approve a resolution supporting the creation of a Municipal Setting Designation for a site located at 439 and 501 W. 2 nd Street, 416 W. Irving Blvd. and 127 and 129 O Connor Road Analysis A state application for a municipal setting designation (MSD), prohibiting the use of groundwater, is being processed for the property located at 439 and 501 W. 2 nd Street, 416 W. Irving Blvd. and 127 and 129 O Connor Road, Irving, Texas. The applicant is the City of Irving. The MSD process provides a procedure to receive state environmental closure on a property with contaminated shallow groundwater. In this particular situation, trichloroethylene (TCE) and tetrachloroethylene, also known as PCE, possibly from two former transmission shops. The site is currently vacant. In addition to approval by the Irving City Council, granted on March 31, 2016 (Council Ordinance No ), the applicant needs resolutions of support from all registered public water utilities within 5 miles of the applicants site. Four (4) of the City of Grand Prairie s drinking water wells are within the 5 mile radius of the site, thus triggering the requirement for a resolution of support from the City Council. Public Works and Environmental Services staffs have reviewed the applicant s information and have determined that no threat exists to the city s water wells. Approval of the resolution is recommended. City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

93 File #: , Version: 1 Financial Consideration No impact upon the City of Grand Prairie. Body A RESOLUTION IN SUPPORT OF THE CITY OF IRVING TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY FOR A MUNICIPAL SETTING DESIGNATION AT 439 and 501 W. 2 nd STREET, 416 W. IRVING BLVD. and 127 and 129 O'CONNOR ROAD IN THE CITY OF IRVING, TEXAS. WHEREAS, Chapter 361, Subchapter W, of the Texas Solid Waste Disposal Act authorizes the Texas Commission on Environmental Quality (TCEQ) to certify Municipal Setting Designations for properties upon receipt and approval of a properly submitted application to TCEQ; and WHEREAS, as a part of the application to TCEQ for a Municipal Setting Designation for a site, the applicant is required to provide documentation that the application is supported by: (1) the city council of the municipality in which the site is located, (2) the city council of each municipality with a boundary located not more than one-half mile from the site, (3) the city council of each municipality that owns or operates a groundwater supply well located not more than five miles from the site, and (4) the governing body of each municipal or retail public utility, as defined by Section , Texas Water Code, that owns or operates a groundwater supply well located not more than five miles from the site; and WHEREAS, the property owners will file an application with the TCEQ for the issuance of a Municipal Setting Designation for the property located at 439 and 501 W. 2 nd Street, 416 W. Irving Blvd. and 127 and 129 O Connor Road, Irving, Texas; and WHEREAS, the MSD Site is within 5 miles of four groundwater supply wells that are operated by the City of Grand Prairie, Texas; and WHEREAS, following the issuance of a MSD ordinance by the City of Irving and each additional municipality and retail public utility for which approval is required, the property owner will submit to TCEQ an application for certification of a Municipal Setting Designation for the MSD Site pursuant to Texas Health and Safety Code, Chapter 361, Subchapter W. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS THAT: SECTION 1. The City of Grand Prairie supports the application of the City of Irving to the TCEQ for certification of a Municipal Setting Designation for the MSD Site. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 12TH DAY OF JULY, City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

94 June 17, 2016 Ms. Cindy Mendez Environmental Services Manager City of Grand Prairie 201 NW 2 nd Street, Suite 100 Grand Prairie, Texas RE: Request for Resolution of Support Heritage Crossing, Tract and 501 W. 2nd Street, 416 W. Irving Boulevard, and 127 and 129 O Connor Road Irving, Texas Telephone: (972) Fax: (972) Dear Ms. Mendez: Terracon Consultants, Inc. (Terracon), on behalf of the City of Irving, is currently pursuing a Municipal Setting Designation (MSD) with the Texas Commission on Environmental Quality (TCEQ) for the Heritage Crossing, Tract 9 property (hereinafter the site ) located at 439 and 501 W. 2nd Street, 416 W. Irving Boulevard, and 127 and 129 O Connor Road in Irving, Texas. The City of Irving adopted Ordinance No. ORD on March 31, The intent of this letter is to request a resolution of support from the City of Grand Prairie, and to provide the City with pertinent information regarding the site and the subject City water wells located within a five-mile radius. The site is an approximate acre vacant tract. A legal description of the site including a survey plat is included as Attachment 1. An aerial photograph depicting the site and surrounding land uses is included in Attachment 2. The property is in the TCEQ Voluntary Cleanup Program (VCP) and assigned VCP No The purpose of the MSD is to restrict access to and the use of groundwater to protect public health and welfare where the quality of groundwater may present an actual or potential threat to human health. A property is eligible for an MSD if a public drinking water supply system exists that satisfies the requirements of Texas Health and Safety Code Chapter 341 and that supplies or is capable of supplying drinking water to the property for which the MSD is sought and property within onehalf mile of the property for which the MSD is sought. The site meets these criteria. In May 2008, a Limited Subsurface Assessment was conducted by Resource Environmental Consulting, Inc. (REC), which identified various volatile organic compounds (VOCs), more specifically, trichloroethene (TCE) and tetrachloroethene (PCE), above the Texas Risk Reduction Program (TRRP) Protective Concentration Levels (PCLs) in groundwater. In December 2012, Baer Engineering and Environmental Consulting, Inc. (Baer) conducted a Limited Phase II Environmental Site Assessment (ESA), which also identified TCE and PCE in groundwater above the TRRP PCLs. Additionally, various metals including arsenic, lead, and mercury were identified in soil above the Texas-Specific Background Concentrations (TSBC). Terracon Consultants, Inc John W. Carpenter Freeway, Suite 100 Dallas, Texas P [214] F [214] terracon.com

95 Request for Resolution of Support Heritage Crossing, Tract 9 MSD Irving, Texas June 17, 2016 In October 2014, Terracon conducted a Limited Site Investigation (LSI) to collect additional data and assess current conditions at the site. VOCs and metals were not reported above the TRRP PCLs in groundwater. In summary, PCE detected in groundwater above the TRRP PCL of milligrams per liter (mg/l) ranged from milligrams per Liter (mg/l) in monitoring well MW-5 to mg/l in probe P-2. TCE detected in groundwater above the TRRP PCL of mg/l ranged from mg/l in monitoring well MW-2 to mg/l in probe P-2. Maps depicting sampling locations and presumed groundwater flow direction are included in Attachment 2. A summary table of groundwater laboratory analytical results is included in Attachment 3. The impacted groundwater plume consists of shallow perched groundwater extending to an average depth between 15 and 19 feet below grade surface (bgs). Groundwater flow at the designated property is generally towards the west. Groundwater assessment activities have not been conducted beyond the site boundaries. A soil gas/vapor intrusion risk evaluation was deemed unnecessary based on the relatively low detected concentrations of COCs, depth to groundwater, extent of the plume, and land use. As part of the MSD application, the applicant is required to obtain support from the governing body of each retail public utility, as defined by Section , Texas Water Code, that owns or operates a groundwater supply well located not more than five miles from the site. A copy of the City of Irving MSD Ordinance (Ordinance No. ORD ) is included as Attachment 4. Database surveys of water wells within a five mile radius of the site owned by municipal or retail public utilities were conducted by GeoSearch. The results are summarized in report prepared by GeoSearch, including the 5-Mile Municipal Setting Designation (MSD) Report, dated September 14, 2015, and the Water Utility Database (WUD) Report of Groundwater Wells, dated August 28, The WUD report identified four groundwater supply wells operated by the City of Grand Prairie (CCN No ) located within the five-mile search radius. A copy of the WUD report with a site map depicting the water well locations is included as Attachment 5. The WUD water wells were identified as follows: Map Distance/Direction Well ID Well Owner Name Water Usage ID from Site 1 G G City Of Grand Prairie 2.80 mi West Active-Seasonal 3 G F City Of Grand Prairie 3.49 mi Southwest Active-Seasonal 4 G C City Of Grand Prairie 4.06 mi South Active-Seasonal 6 G D City Of Grand Prairie 4.79 mi Southwest Active-Seasonal The MSD report identified 7 additional wells operated by the City of Grand Prairie (CCN No ) located within the five-mile search radius. Due to the size of the MSD report (822 pages), excerpts of the MSD report, including the summary table, site map, and the applicable water well drillers schedules/reports are included as Attachment 6. The MSD water wells were identified as follows: Responsive Resourceful Reliable 2

96 Request for Resolution of Support Heritage Crossing, Tract 9 MSD Irving, Texas June 17, 2016 Map Distance/Direction Well ID Well Owner Name ID from Site Water Usage City Of Grand Prairie 2.83 mi West Unused-Capped 87 TX Grand Prairie Sports Facilities Development Corp 3.09 mi Southwest Home 97 TX Grand Prairie Sports Facilities Development Corp 3.30 mi Southwest Industrial City Of Grand Prairie 3.49 mi Southwest Public Supply City Of Grand Prairie 4.06 mi South Public Supply 169 TX93100 City Of Grand Prairie 4.69 mi Southwest Irrigation City Of Grand Prairie 4.79 mi Southwest Public Supply Based on review of the well logs, the Grand Prairie water wells , , , and produce from both the Twin Mountains Formations, part of the Trinity Group. In the site area, the Trinity Group is separated from the shallow perched groundwater in which COCs have been detected by several consecutive limestone, shale, and clay formations that combine to form a regional aquitard. Grand Prairie water wells TX190249, TX311821, and TX93100 produce from the Woodbine Formation. The shallow perched groundwater beneath the site appears to be limited to the contact between the quaternary alluvial terrace deposits and the Eagle Ford Shale. The Eagle Ford Shale occurs at depths ranging from 21 to 26 feet bgs across the site and extends to depths of approximately 220 feet bgs. The Eagle Ford Shale is also considered to be an aquitard, preventing groundwater migration to the underlying Woodbine Formation. The Woodbine Formation further extends to a depth of approximately 400 feet bgs. The Woodbine Formation primarily consists of sandstone with minor interbeds of clay and shale. The Woodbine Group is underlain by the Duck Creek, Fort Worth Limestone, Denton Clay, Weno Limestone, and Pawpaw Formation (collectively known as the Washita Group). In the site area, the Washita Group extends from approximately 400 to 800 feet bgs. The Washita Group is underlain by the Edwards Limestone, Comanche Peak Limestone, Goodland Limestone, and Walnut Shell Conglomerate (collectively known as the Fredericksburg Group), which extend approximately 100 feet beneath the Washita Group and also act as a regional aquitard. The Fredericksburg Group is underlain by the Paluxy Formation, which is a major aquifer in Texas. The Paluxy Formation extends approximately 150 feet beneath the Fredericksburg Group. The Paluxy Formation is then underlain by the Glen Rose Formation which extends approximately 400 feet beneath the Paluxy Formation. The Glen Rose Formation also acts as a regional aquitard. The Glen Rose Formation is then underlain by the Twin Mountains Formation. The City of Grand Prairie wells installed in the Twin Mountain Formation are screened from approximately 1,880 to 2,160 feet bgs. The City of Grand Prairie wells installed in the Woodbine Formation are screened from approximately 180 to 380 feet bgs. Given the geology and the lateral distance between the site and the identified City of Grand Prairie water wells, it is unlikely that these wells are hydrologically interconnected with the shallow perched groundwater at the site. It is highly unlikely that the presence of COCs in the shallow perched groundwater at the site will affect the water quality of the City of Grand Prairie public supply wells identified within five miles of the site boundary. Responsive Resourceful Reliable 3

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99 DIAGRAM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES Project No. Scale: Quad Name: Date: H 1 ~ 2,000 Irving, Texas Carpenter Freeway, Suite 100 Dallas, Texas Phone (214) Fax (214) TOPOGRAPHIC MAP Heritage Tract and 501 W. 2 nd St./416 W. Irving Blvd./ 127 and 129 O Connor Rd. Irving, Dallas County, Texas EXHIBIT 1

100 Project No. Scale: Quad Name: Date: DIAGRAM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES H 1 ~ 100 N/A Carpenter Freeway, Suite 100 Dallas, Texas Phone (214) Fax (214) Former Temporary Monitoring Well (REC, Inc.) Former Monitoring Well (Baer, Inc.) Soil Boring Monitoring Well Delineation Soil Boring Site Boundary Presumed Groundwater Flow Direction SITE PLAN Heritage Tract and 501 W. 2 nd St./416 W. Irving Blvd./ 127 and 129 O Connor Rd. Irving, Dallas County, Texas EXHIBIT 2

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106 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Resolution for 2016 Park Master Plan Type: Resolution Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/9/2016 In control: Parks & Recreation 7/12/2016 Final action: Resolution approving the 2016 Park & Recreation Open Space Master Plan DRAFT as the City of Grand Prairie, Texas primary tool to guide the delivery of Parks and Recreation services through the year 2026 Date Ver. Action By Action Result From Linda Townley Title Resolution approving the 2016 Park & Recreation Open Space Master Plan DRAFT as the City of Grand Prairie, Texas primary tool to guide the delivery of Parks and Recreation services through the year 2026 Presenter Rick Herold Recommended Action Approve Analysis On December 15, 2015, City Council awarded a contract to Brandstetter Carroll, Inc. for development of the Parks & Recreation Open Space Master Plan. During the spring of 2016, the staff and consultant coordinated ten community meetings throughout Grand Prairie for citizen input. In addition, citizens had the opportunity to provide comments on leisure service needs through the City's website and a specialty "My Sidewalk" web link. A statically valid survey was completed in May of Park system inventory and assessment of needs has been formulated into a draft document. This draft is being presented in order to meet an accelerated schedule for submission of a possible acquisition and development grant to Texas Parks and Wildlife Department. Requirements for the grant include a review of the Master Plan prior to submission of the grant application. The final draft will be submitted for review and approval in October, Financial Consideration City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

107 File #: , Version: 1 Funds were appropriated on December 15, 2015 for this project. Body A RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, APPROVING THE 2016 PARK MASTER PLAN DRAFT AS THE CITY OF GRAND PRAIRIE, TEXAS PRIMARY TOOL TO GUIDE THE DELIVERY OF PARK AND RECREATION SERVICES THROUGH THE YEAR 2026; TO BECOME EFFECTIVE UPON ITS PASSAGE AND APPROVAL WHEREAS, the City of Grand Prairie is committed to the presence of a quality urban parks and recreation system for its citizens; and WHEREAS, it is recognized and accepted that parks, open space and recreation define the character of a community, provide the basis for popular local leisure activities, can create a scenic atmosphere that stimulates tourism and economic development, provide other benefits to a community such as health and wellness, reduction in crime, increase property values and stronger family values; and WHEREAS, the orderly development of parks and facilities to address citizen needs demands a guidance system for the ongoing process of service delivery, management and development; and WHEREAS, the City of Grand Prairie has developed such a guidance system based on citizen input, an analysis of current conditions and consideration of local and national standards; and WHEREAS, the Park Board has reviewed the Parks Master Plan and has recommended that the City Council adopt same. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS THAT: SECTION 1. THAT the City Council approves the Parks Master Plan attached hereto. SECTION 2. THAT this Master Plan shall constitute the primary tool to guide the delivery of park and recreation services in Grand Prairie through the year SECTION 3. THAT this Master Plan shall be reviewed with the Park Board on an annual basis for recommendations on changes resulting from population, land use patterns, needs and attitudes of citizens and availability of park land and other resources. SECTION 4. THAT the resolution shall be in full force and effects from and after its passage and approval in accordance with the Charter of the City of Grand Prairie and it is accordingly so resolved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 12TH DAY OF JULY, City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

108 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ordinance; Amending the FIRE CIP for Station 10 Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: 6/17/2016 In control: Engineering 7/12/2016 Attachments: FS 10 Final action: Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget by transferring and appropriating $490,000 in the Fire Capital Projects fund for the construction of Fire Station 10 Date Ver. Action By Action Result From max Title Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget by transferring and appropriating $490,000 in the Fire Capital Projects fund for the construction of Fire Station 10 Presenter Andy Henning, Facilities Construction Manager Recommended Action Approve Analysis On February 3, 2009, Council approved the purchase of a acre tract of land at the intersection of Grand Peninsula Drive and Balboa for future construction of a new Fire Station No. 10 as the need dictated. With continued growth and additional service demands in the lake peninsula sector of the City, the Fire Administration and the CMO determined that it was time to seek professional design services to allow for construction of this Station to commence in the relatively near future. On December 10, 2013, Council approved a design contract with Komatsu Architecture in the amount of $349,172 for Fire Station 10. ( ) On June 2, 2015, Council approved a Guaranteed Maximum Price (GMP) construction contract with Pogue Construction in the amount of $5,069,871, and established a 5% contingency in the amount of $253,494 for a new Fire Station No. 10 to be constructed in the Lake Peninsula sector of the City. The Notice to Proceed letter was issued on 8/11/15, and construction commenced shortly thereafter. ( ) Change Order No. 1 in the amount of $102,217 approved by Council on November 17, 2015 allowed for City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

109 File #: , Version: 1 foundation pier casings that were necessary due to an unacceptable level of water seepage within the drilled holes. In the final analysis, all 123 piers on site required casings. ( ) Change Order No. 2 in the total amount of $44, approved by Council on June 21, 2016 was made up of various items for IT and radio communications and aesthetic modifications to the site and building. ( ) The additional allocation will be used for traffic signals at the location site, water permit/tap fees and artwork. Any remaining funds would go towards a possible future fueling station at Fire Station 10. This council item was presented and approved by the Finance and Government Committe on July 12, Financial Consideration Funding in the amount of $490,000 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Fire Capital Projects Fund (400591) to WO # (Station 10) (Construction). Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $490,000 FROM THE UNOBLIGATED FUND BALANCE IN THE FIRE CAPITAL PROJECTS FUND (400591) WO # (STATION 10 PHASE I AND II) NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. THAT THE FY 2015/2016 Capital Improvement Projects Budget be amended by transferring and appropriating $490,000 from the unobligated fund balance in the Fire Capital Projects Budget (400591) WO # (Station 10 Phase I and II) PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 12TH DAY OF JULY, City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

110 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / Fire Station 10 $490, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Construction (68540) 5,410,000 5, , ,337 5,900,000 Eng/Geo/Con (68560) 370,000 1,586-1, ,000 Small Office Furniture( ,586 61,917-61, ,586 Office Furniture/Equip( , ,000 Plaques/Awards (60110) 1, ,188 Small Tools/Equip (60510) 14,443 4,879-4,879 14,443 Wellness Equip (68295) 16, ,325 Machinery/Equip (68300) 12, , TOTAL 5,970,000 74, , ,286 6,460,000

111 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Landfill Upper Haul Road Repair Geotechnical Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/13/2016 In control: Environmental Services 7/12/2016 Final action: Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget to provide funds for geotechnical testing from Alliance Geotechnical Group in an estimated amount of $6, Upper Haul Road Solid Waste Date Ver. Action By Action Result From Patricia D. B. Redfearn Title Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget to provide funds for geotechnical testing from Alliance Geotechnical Group in an estimated amount of $6,000 Presenter James R. Cummings, Environmental Services Director Recommended Action Approve Analysis On May 18, 2015, due to unseasonably heavy rainfall, the landfill upper haul road suffered a landslide on the side slope, which continued to move through December Repeated attempts at stabilization proved unsuccessful. In March 2016, the City advertised for professional repair of this critical structure and the project was awarded by the Grand Prairie City Council to Gibson Earthworks of Granbury, Texas on May 3, The current request is for funds required to pay for geotechnical work associated with the project, which will be performed by Alliance Geotechnical Group through an existing price agreement with the Engineering Department. Financial Consideration Funding for the geotechnical work in the amount of $6,000 is available by approving an ordinance transferring and appropriating from the unobligated fund balance in the Solid Waste Capital Projects Fund (502792) to WO # (Upper Haul Road Repair - Landfill). Body City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

112 File #: , Version: 1 AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $6,000 FROM THE UNOBLIGATED FUND BALANCE IN THE SOLID WASTE CAPITAL PROJECTS FUND (502792) TO WO # UPPER HAUL ROAD REPAIR - LANDFILL NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. That the FY 2015/2016 Capital Improvements Projects Budget be amended by transferring and appropriating $6,000 from the unobligated fund balance in the Solid Waste Capital Projects Fund (502792) to WO# (Upper Haul Road Repair - Landfill). PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 12 TH DAY OF JULY, City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

113 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / Upper Haul Road Repair - Landfill $6, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Construction (68540) $180,106 $1 $6,000 $6,001 $186,106 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $180,106 $1 $6,000 $6,001 $186,106

114 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ordinance - No Parking on Central Ave between NE 25th St. and NE 26th St. Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/22/2016 In control: Transportation 7/12/2016 Final action: Ordinance amending Schedule VI of the Traffic Register by adding parking restrictions along both sides of Central Avenue between NE 25th Street and NE 26th Street. Central Ave Map.pdf Expenditure Information Form.pdf Date Ver. Action By Action Result From Anda Upchurch Title Ordinance amending Schedule VI of the Traffic Register by adding parking restrictions along both sides of Central Avenue between NE 25th Street and NE 26th Street. Presenter Walter Shumac III, P.E., Director of Transportation Services Recommended Action Approve Analysis Transportation Services has received numerous complaints from area businesses and City departments concerning excessive on-street parking along both sides of Central Avenue. This ordinance is to restrict parking along both sides of the roadway between NE 25th Street and NE 26th Street in the interest of safety, visibility, and mobility for the area. Financial Consideration Funding for the costs to furnish and install the necessary signs is available in the FY 2015/2016 General Fund Budget, Signs and Markings Maintenance Budget, account Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING SCHEDULE VI OF THE TRAFFIC REGISTER TO RESTRICT PARKING ALONG CENTRAL AVENUE BETWEEN NE 25TH STREET AND NE 26TH STREET City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

115 File #: , Version: 1 WHEREAS, Parking is currently permitted on both sides of Central Avenue between NE 25th Street and NE 26th Street and it is causing safety, visibility and mobility issues for the area; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. THAT Schedule VI - Parking Prohibited at All Times on Certain Streets be amended by adding the following: STREET OR PART SIGN TIME EFFECTIVE THEREOF Central Avenue (Both sides of street) From: NE 25th St To: NE 26th St No Parking/Tow AwayAt All Times SECTION 2. THAT this section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional by any court or competent jurisdiction, such shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions thereof. SECTION 3. THAT all ordinances or part of ordinances in conflict with this ordinance are hereby repealed. SECTION 4. THAT this ordinance shall be in full force and effect from and after its passage, approval and publication. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS ON THIS THE 12TH DAY OF JULY, City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

116 DABNEY PL ! !!!! 2618!! NE 27TH ST CENTRAL AV !!!!! !! 125! 205! 201!! 2626!!! !!! S BAGDAD RD 2401 POULIN AV !! 2521! 0 R 140 Ft SE 26TH ST E MAIN ST 2633! SE 27TH ST N BAGDAD RD!! GLEN CT ! NE 26TH ST NE 25TH ST! 2717! 2601! City of Grand Prairie Date: 6/22/2016 Time: 9:07:59 AM This data has been compiled by the City of Grand Prairie IT/GIS department. Various official and unofficial sources were used to gather this information. Every effort was made to ensure the accuracy of this data, however, no guarantee is given or implied as to the accuracy of said data.

117 CITY OF GRAND PRAIRIE OPERATING BUDGET EXPENDITURE INFORMATION FUND: AGENCY: General Fund Public Works ACCOUNTING UNIT: Signs/Markings Maintenance AVAILABLE: Roadway Markings/Signs Maintenance $29,372 Account Code, Description, and amount available STAFF CONTACT: VENDOR NUMBER: VENDOR NAME: CONTINGENCY: Walter Shumac, Director of Transportation Services N/A N/A N/A

118 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Construction contract with Klütz Construction for Sir Roland Wastewater Improvements and Slope Repairs Project Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/24/2016 In control: Engineering 7/12/2016 Final action: Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; construction contract with Klütz Construction in the amount of $807, for the Sir Roland Wastewater Improvements and Slope Repairs project; material testing in the amount of $19,152.75; 5% contract contingency in the amount of $40,393; in-house labor distribution in the amount of $20,197 for a total project cost of $887, Letter of Recommendation - Sir Roland Drive pdf WO Sir Roland WWST.pdf Date Ver. Action By Action Result From Anda Upchurch Title Ordinance amending the FY 2015/2016 Capital Improvement Projects Budget; construction contract with Klütz Construction in the amount of $807, for the Sir Roland Wastewater Improvements and Slope Repairs project; material testing in the amount of $19,152.75; 5% contract contingency in the amount of $40,393; inhouse labor distribution in the amount of $20,197 for a total project cost of $887, Presenter Ron McCuller, Director of Public Works and Romin Khavari, City Engineer Recommended Action Approve Analysis As part of the City s ongoing Capital Improvements Program, wastewater locations in decaying condition are recommended for replacement by the Water Utilities staff on a yearly basis. City staff has prepared plans and specifications to replace a decaying aerial wastewater main crossing over Kirby Creek, located behind the property at 530 Sir Roland Drive. This aerial wastewater main includes approximately 178 LF of 8 wastewater pipe replacement, 4 new drilled piers for the aerial wastewater main crossing, 4 new wastewater manholes, and approximately 1,350 square yards of surface restoration, including approximately 1,100 square yards of sod. City of Grand Prairie Page 1 of 3 Printed on 7/8/2016 powered by Legistar

119 File #: , Version: 1 While negotiations were ongoing with property owners to obtain construction access for the wastewater main crossing, City staff was notified that the slope along Kirby Creek behind 520 Sir Roland Drive had failed, and the failure was in danger of including a portion of the existing public wastewater main within a dedicated easement along the backyard of 520 Sir Roland Drive. As per the recently approved erosion resolution, the City is responsible to protect such public facilities. City staff prepared additional plans and specifications to repair the slope failure immediately adjacent to the existing wastewater main by constructing a gabion wall to armor the bank of Kirby Creek and prevent additional erosion and future slope failures. These slope repairs include approximately 1,100 cubic yards of excavation, 235 cubic yards of PVC coated gabion baskets, 1,100 cubic yards of select fill, and other miscellaneous items related to gabion construction. Also included is approximately 70 cubic yards of rock rip rap in order to repair some minor erosion issues around the Vernoy Branch pond outfall structure and for any additional slope armoring adjacent to the gabion structure. The Vernoy Branch pond project is included here because access to that project will be through the same neighboring properties and doing both projects at once will reduce the impact on the neighborhood. The City of Grand Prairie advertised and received three (3) proposals for this project on Tuesday, June 28, A proposal from Rumsey Construction, LLC was disqualified due to their failure to provide a bid bond, as required in the proposal documents. Below is a summary of qualified proposals and their respective proposed contract amounts: Klütz Construction Total Bid: $807, Ark Contracting Services Total Bid: $980, This project was bid using the Competitive Sealed Proposals method, which allows the City to select a contractor based upon the best value for the City based upon the ranking criteria specified in the bid documents. An evaluation committee consisting of City personnel then ranked each contractor based upon the ranking criteria. The evaluation committee reached a consensus that Klütz Construction's proposal represented the best value for the City for this project. Staff recommends that this project be awarded to Klütz Construction for the low bid amount of $807, Project is anticipated to begin in August 2016 with a construction timeline of 180 calendar days until completion. Financial Consideration Funding for the construction contract with Klütz Construction in the amount of $807, for the Sir Roland Wastewater Improvements and Slope Repairs project; Material testing in the amount of $19,152.75; 5% contract contingency in the amount of $40,393; In-house labor distribution in the amount of $20,197 for a total project cost of $887, is available as follows: 1. $799,296 is available in the Wastewater Capital Projects Fund (500692) WO # (Sir Roland WWST) (Construction) 2. $88,303 is available by appropriating and transferring from the unobligated fund balance of Wastewater Capital Projects Fund (500692) to WO # (Sir Roland WWST) GL account codes: - $48,953 to (Construction) City of Grand Prairie Page 2 of 3 Printed on 7/8/2016 powered by Legistar

120 File #: , Version: 1 - $19,153 to (Eng/Con/Geo) - $20,197 to (Labor Distribution) Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE FY 2015/2016 CAPITAL IMPROVEMENT PROJECTS BUDGET BY TRANSFERRING AND APPROPRIATING $88,303 FROM THE UNOBLIGATED FUND BALANCE IN THE WASTEWATER CAPITAL PROJECTS FUND (500692) TO WO # (SIR ROLAND WWST) NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. THAT THE FY 2015/2016 Capital Improvement Projects Budget be amended by transferring and appropriating $88,303 from the unobligated fund balance in the Wastewater Capital Projects Fund (500692) to WO # (Sir Roland WWST). PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, JULY 12, City of Grand Prairie Page 3 of 3 Printed on 7/8/2016 powered by Legistar

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122 Sir Roland Drive Wastewater Improvements and Slope Repairs W.O. # City of Arlington Keith Hamby City of Fort Worth Mike Bennett Texas Dept. of Transportation John Ward City of Fort Worth Robert Suseda Based on our evaluation ranking of proposers, Staff recommends that the project consisting of Sir Roland Drive Wastewater Improvements and Slope Repairs W.O # be recommended to the City Council for award to Klutz Construction. Attachments: Bid Tabs, List of References, Qualification Evaluation Summary Sheet cc: Bill Crolley, Director of Planning & Development Ron McCuller, Director of Public Works Romin Khavari, City Engineer George Fanous, Senior Civil Engineer Doug Bevins, Chief Engineering Inspector Robert Barron, Senior Engineering Inspector Jim Siddall, Water Utilities Director Barry Walsh, Wastewater Utilities Crew Leader/Supervisor Don Postell, City Attorney Steve Alcorn, Assistant City Attorney Maxine Snow, Administrative Supervisor R:\AAA PROJECTS\Sir Roland Dr. WW Improvements and Slope Repairs\BID BOOK\Recommendation Letter\Letter of Recommendation - Sir Roland Drive doc

123 Sir Roland Drive Wastewater Improvements and Slope Repairs W.O. # CITY OF GRAND PRAIRIE DATE: Tuesday, June 28, 2016 Rumsey Construction's proposal was considered non-responsive and therefore disqualified. RUMSEY CONSTRUCTION (DISQUALIFIED) KLUTZ CONSTRUCTION ARK CONTRACTING SERVICES Bid Amount Bid Amount Bid Amount Bid Amount NO. DESCRIPTION QUANTITY UNIT AVG. UNIT PRICE UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) SECTION I - WASTEWATER AERIAL CROSSING IMPROVEMENTS 1 Site Preparation including mobilization, clearing, grubbing, tree removal, and excess spoils removal, work fully performed as per specifications. 1 LS $ 77, $ 12, $ 12, $ 100, $ 100, $ 120, $ 120, $ 150, $ 150, Construction Staking, work fully performed as per specifications, complete in place. 1 LS $ 5, $ 2, $ 2, $ 5, $ 5, $ 8, $ 8, $ 7, $ 7, Barricading & Traffic Control, Design, Implementation, and Maintenance, furnish and install, complete in place. Temporary Construction Fence, furnish and install complete in place as per specifications and details. 1 LS $ 4, $ 1, $ 1, $ 6, $ 6, $ 5, $ 5, $ 2, $ 2, LF $ $ $ 2, $ $ 3, $ $ 2, $ 3.00 $ Silt Fence, furnish and install complete in place as per specifications and details. 950 LF $ 3.33 $ 6.00 $ 5, $ 2.00 $ 1, $ 2.00 $ 1, $ 1.50 $ 1, Erosion Control, complete, in place, maintained and removed 1 LS $ 7, $ 3, $ 3, $ 3, $ 3, $ 15, $ 15, $ 5, $ 5, Control of Water, work fully performed as per specifications. 1 LS $ 16, $ 9, $ 9, $ 20, $ 20, $ 20, $ 20, $ 5, $ 5, Overall Project Condition Survey, work fully performed as per specifications. 1 LS $ 4, $ 3, $ 3, $ 1, $ 1, $ 8, $ 8, $ 5, $ 5, As-Built Survey, work fully performed as per specifications. 1 LS $ 2, $ 3, $ 3, $ 2, $ 2, $ 2, $ 2, $ 5, $ 5, Temporary Construction Entrance, furnish, install, and remove upon completion of construction, complete in place, as per details and specifications. All Weather Construction Access Pathway and Rough Surface Restoration, including installation, removal, and rough grading, complete in place. Pre-Construction TV Inspection of 6" Existing Wastewater Main, supply DVD/CD to City no less than Fourteen (14) Days prior to work for review; this item includes cleaning of main, bypass pumping, locating all services and low points along main, work fully performed, complete in place. ENGINEER'S ESTIMATE 2 EA $ 3, $ 2, $ 5, $ 1, $ 3, $ 5, $ 10, $ 1, $ 3, ,150 SY $ $ $ 28, $ $ 36, $ $ 57, $ 5.00 $ 5, LF $ $ $ 1, $ $ $ $ 1, $ 3.50 $ Post-Construction TV Inspection of 8" Proposed Wastewater Main,supply DVD/CD to City no less than Fourteen (14) Days after completion of work for review; this item includes cleaning of main, bypass pumping, locating all services and low points along main, work fully performed, complete in place. 178 LF $ $ $ 7, $ $ 2, $ $ 1, $ 3.50 $ Trench Safety, Including sheeting, shoring and bracing when required by latest OSHA Standards, complete and in place. 8" Wastewater Main (PVC SDR 35, Open Cut), furnish & install, including backfill and cleanup, complete in place. 8" Wastewater Main (PVC SDR 35, Installed Inside 14" Steel Casing Pipe), furnish & install, including backfill and cleanup, complete in place. 63 LF $ $ $ 1, $ 8.00 $ $ $ $ 3.50 $ LF $ $ $ 5, $ $ 4, $ $ 25, $ $ 5, LF $ $ $ 9, $ $ 13, $ $ 46, $ $ 10, Crushed Stone for Pipe Embedment, furnish and install, as per details. 9 CY $ $ $ $ $ $ $ $ $ Abandon Existing 6" WW Main in Place, at the locations shown on the plans and per City's Standard Details. 70 LF $ $ $ 1, $ $ $ $ $ $ 1, Bid Amount Bid Amount Bid Amount Bid Amount NO. DESCRIPTION QUANTITY UNIT AVG. UNIT PRICE UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) 19 Remove Existing WW Manhole and dispose of material in a legal manner. 2 EA $ 1, $ 1, $ 2, $ $ 1, $ 1, $ 2, $ $ 1, Manhole, Wastewater W/ Ring and Cover 4' dia. (0'-6' depth), furnish and install, as per specifications, complete and in place. RUMSEY CONSTRUCTION (DISQUALIFIED) KLUTZ CONSTRUCTION ARK CONTRACTING SERVICES ENGINEER'S ESTIMATE 2 EA $ 7, $ 4, $ 9, $ 7, $ 14, $ 12, $ 24, $ 4, $ 9, Manhole, Wastewater W/ Ring and Cover 5' dia. (0'-6' depth), furnish and install, as per specifications, complete and in place. 2 EA $ 11, $ 7, $ 15, $ 10, $ 20, $ 18, $ 36, $ 6, $ 12, Extra Depth for 5' Dia. Sanitary Sewer Manhole, complete in place. 9 VF $ $ $ 2, $ $ 2, $ $ 1, $ $ 1, " Welded Steel Casing Pipe by Aerial Crossing including primer and paint coating as per plans, 14" dia. X 5/16" thick, (does not include SDR 35 PVC Wastewater Pipe), furnish and install 14" steel casing pipe complete with RACI spacers, complete and in place. 24" Diameter Drilled Shaft Pier Foundation for Aerial Wastewater Crossing, complete and in place. 24" Diameter Formed Shaft Pier Foundation for Aerial Wastewater Crossing, complete and in place. 115 LF $ $ $ 48, $ $ 20, $ $ 34, $ $ 21, VF $ $ $ 51, $ $ 61, $ $ 35, $ $ 25, VF $ $ $ 22, $ $ 20, $ $ 7, $ $ 8, Extra Depth for 24" Diameter Drilled Shaft Pier Foundation, complete and in place. 24 VF $ $ $ 12, $ $ 14, $ $ 2, $ $ 6, Outer temporary casing for control of ground water seepage and sloughing of overburdened soils for 24" drilled shaft pier foundation, furnish and install. Pier Caps, Including Stainless Steel Straps and Other Related Items, furnish and install per pier cap details. Remove and Dispose of Existing Aerial Crossing, Including Pipe and Piers, work fully performed, complete in place. Connect WW Main to Manhole, (prop. WW Mains to Existing MH, existing WW Mains to Prop MH), work fully performed, complete in place. 4" PVC SDR 35 wastewater service pipe, furnish & install, including embedment, backfill, surface repair and cleanup, complete in place. 4" Wastewater Service Reconnects (reinstatements), as per specifications, furnish and install, complete and in place. Cleanout - Standard Wastewater, furnish and install, Cast Iron for Traffic Areas and Polypropylene for Non-Traffic Areas, complete and in place 102 VF $ $ $ 30, $ $ 2, $ $ 4, $ $ 5, EA $ 4, $ 3, $ 14, $ 5, $ 20, $ 6, $ 24, $ 4, $ 16, LS $ 3, $ 4, $ 4, $ 4, $ 4, $ 2, $ 2, $ 5, $ 5, EA $ 1, $ $ 2, $ $ 2, $ 1, $ 4, $ 1, $ 4, LF $ $ $ 2, $ $ 1, $ $ 1, $ $ 1, EA $ $ $ $ $ $ $ $ 1, $ 1, EA $ $ $ $ $ $ $ $ $ Remove Existing Concrete Apron at Creek Bank, work fully performed. 1 LS $ 2, $ 2, $ 2, $ 1, $ 1, $ 3, $ 3, $ 1, $ 1, Remove and Re-Install Existing Chain Link Fence at 520 Sir Roland Drive (If Needed), furnish and install, complete in place. 100 LF $ $ $ 4, $ $ 2, $ $ 3, $ $ 2, of 5 ADDENDUM NO. 2

124 Sir Roland Drive Wastewater Improvements and Slope Repairs W.O. # RUMSEY CONSTRUCTION (DISQUALIFIED) KLUTZ CONSTRUCTION ARK CONTRACTING SERVICES ENGINEER'S ESTIMATE Bid Amount Bid Amount Bid Amount Bid Amount NO. DESCRIPTION QUANTITY UNIT AVG. UNIT PRICE UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) 36 Remove and Dispose of Existing Storage Shed at 520 Sir Roland Drive (If Needed), disposal shall be off-site and in a legal manner, complete in place. 1 LS $ 2, $ $ $ 1, $ 1, $ 6, $ 6, $ 1, $ 1, Irrigation System Repairs (Allowance), including pre-construction and post-construction system testing with homeowners, modification, removal, and replacement costs, complete and in place, work fully performed. 1 LS $ 12, $ 12, $ 12, $ 12, $ 12, $ 12, $ 12, $ 12, $ 12, " Caliper Live Oak Tree (If Needed), furnish and install, complete in place. 1 EA $ 1, $ 1, $ 1, $ 1, $ 1, $ 1, $ 1, $ 3, $ 3, Concrete Sidewalk Repairs - Sawcut, remove and replace existing concrete sidewalk, complete and in place. Miscellaneous Concrete Driveway Repairs (If Needed) - Sawcut, remove and replace existing concrete driveway, complete and in place. Concrete Driveway Repairs at 3641 Racquet Club Drive (If Needed) - Sawcut, remove and replace existing concrete driveway, complete and in place. Concrete Pavement Repairs (If Needed) - Sawcut, remove and replace existing concrete pavement, including curb & gutter, complete and in place. Brick Mailbox Repairs or Replacement (If Needed) - Remove any damaged brick and mortar and replace with new matching brick or replace entire structure with brick mailbox equal to or better than existing mailbox, including matching brick, complete and in place. 10 SY $ $ $ $ $ 1, $ $ 1, $ $ SY $ $ $ 2, $ $ 4, $ $ 4, $ $ 4, SY $ $ $ 11, $ $ 18, $ $ 15, $ $ 17, SY $ $ $ 1, $ $ 2, $ $ 2, $ $ 2, LS $ $ $ $ 1, $ 1, $ 1, $ 1, $ 2, $ 2, Temporary Mailboxes (If Needed), furnish and install, complete in place. 2 EA $ $ $ $ $ $ $ $ $ Existing Recessed Curb Inlet Repairs (If Needed), furnish and install, complete in place. 1 LS $ 1, $ 1, $ 1, $ 3, $ 3, $ $ $ 2, $ 2, Final Surface Restoration in Yard Areas, Including Fine Grading, work fully performed. 300 SY $ $ 8.50 $ 2, $ $ 7, $ $ 4, $ 5.00 $ 1, St. Augustine Solid Sod to Match Existing Sod in Yard Areas, furnish and install, complete in place. Final Surface Restoration at 3641 Racquet Club Drive, Including But Not Limited To Fine Grading To Match Pre-Construction Topography, furnish and install, complete in place. 300 SY $ $ 8.50 $ 2, $ $ 4, $ 8.00 $ 2, $ 5.00 $ 1, SY $ $ 8.50 $ 2, $ $ 8, $ $ 2, $ 3.50 $ Total Bid Amount (Section I - Wastewater Improvements) $ 366, $ 460, $ 566, $ 381, CITY OF GRAND PRAIRIE DATE: Tuesday, June 28, 2016 RUMSEY CONSTRUCTION (DISQUALIFIED) KLUTZ CONSTRUCTION ARK CONTRACTING SERVICES Bid Amount Bid Amount Bid Amount Bid Amount NO. DESCRIPTION QUANTITY UNIT AVG. UNIT PRICE UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) UNIT PRICE (NUMBER ONLY) EXTENDED PRICE (NUMBER ONLY) SECTION II - SLOPE REPAIRS 49 Unclassified Channel Excavation, work fully performed. 100 CY $ $ $ 4, $ $ 2, $ $ 4, $ $ 7, Unclassified Channel Excavation for Slope Repairs and Gabions, work fully performed. 900 CY $ $ $ 22, $ $ 24, $ $ 22, $ $ 63, Select Compacted Channel Fill, work fully performed as per details and specifications. 50 CY $ $ $ 3, $ $ 1, $ $ 3, $ $ 3, Unclassified Excavation, work fully performed as per details and specifications. 100 CY $ $ $ 4, $ $ 2, $ $ 3, $ $ 5, 'x3' Gabion Baskets With Filter Fabric and PVC Coated Basket Wire, furnish and install, complete in place. Manta Ray Anchors (or Approved Equal), Including Accessories Recommended by Manufacturer and Installed at a 4'x4' Spacing, furnish and install, complete and in place. 235 CY $ $ $ 108, $ $ 130, $ $ 124, $ $ 58, LS $ 94, $ 12, $ 12, $ 90, $ 90, $ 180, $ 180, $ 20, $ 20, Borrow for Select Fill, furnish and install, complete and in place. 1,100 CY $ $ $ 30, $ $ 30, $ $ 38, $ $ 33, Break Existing Concrete Debris on Slope Into 12" +/- Minimum Chunks for Gabion Toe Armoring, includes breaking of concrete, removal of rebar, and installation along toe of gabion wall, complete and in place. 20 CY $ $ $ 2, $ $ 2, $ $ $ $ Rock Filter Dam Type II, furnish and install complete in place, including removal and disposal. 45 LF $ $ $ 2, $ $ 2, $ $ 3, $ $ 2, Rock Filter Dam Type III, furnish and install complete in place, including removal and disposal. 90 LF $ $ $ 7, $ $ 6, $ $ 5, $ $ 5, Remove and Replace Section of Concrete Flume Between 530 and 533 Sir Roland per standard details, including approximately 25 linear feet of monolithic concrete curb on north side of replacement section, furnish and install, complete in place per the details and specifications. Grouted 18" Rock Rip Rap (If Needed) for Gabion Tie-Ins to Existing Ground, furnish and install complete in place, including removal and disposal. ENGINEER'S ESTIMATE 25 SY $ $ $ 5, $ $ 4, $ $ 3, $ $ 1, CY $ $ $ 8, $ $ 15, $ $ 6, $ $ 12, " to 24" Grouted Rock Rip Rap Adjacent to Concrete Overflow Structure Behind 533 Sir Roland Drive, including filter fabric, furnish and install, complete in place per the details and specifications. 24" Grouted Rock Rip Rap to Protect Slope Around Large Tree, including filter fabric, furnish and install, complete in place per the details and specifications. Extension of Existing 6" Corrugated Plastic Drain Pipe and 4" PVC Pipe at 524 Sir Roland Drive to Proposed Re-Graded Slope, including piping, appurtenances, and headwalls/outlets, furnish and install complete in place. Extension of Existing 6" Corrugated Plastic Drain Pipes 520 Sir Roland Drive to Back Face of Rock Gabions, including piping, appurtenances, and attachment of drain pipes to back of rock gabion baskets, furnish and install complete in place. 40 CY $ $ $ 6, $ $ 12, $ $ 5, $ $ 8, CY $ $ $ 4, $ $ 9, $ $ 4, $ $ 7, LF $ $ $ $ $ $ $ $ $ LF $ $ $ $ $ $ $ $ $ 1, St. Augustine Solid Sod in All Disturbed Areas Outside of Yards, including grading, sod, fertilizer, watering, and maintenance, furnish and install. 800 SY $ $ 8.50 $ 6, $ $ 11, $ 8.00 $ 6, $ 5.00 $ 4, Total Bid Amount (Section II - Slope Repairs) $ 233, $ 347, $ 414, $ 232, The successful Bidder will be required to hold his bid for ninety (90) days. TOTAL PROJECT AMOUNT (Section I + Section II) $ 600, $ 807, $ 980, $ 614, The Contractor shall agree to the number of calendar days specified, submit a Bid Bond with the completed Bid Items, and include all addenda in the Bid documents, otherwise the Bid will be considered NON-RESPONSIVE and will be rejected of 5 ADDENDUM NO. 2

125 REFERENCE CHECK Klutz Construction Persons contacted: Robert Suseda City of Fort Worth Little Fossil Creek (left VM) Keith Hamby City of Arlington Abram Street Mike Bennett City of Fort Worth Burchill Channel Drainage Quincy Jones City of Fort Worth Tony s Creek (not a working number) Robert Musgrave Denton County Elm Bottom Circle (not a working number) John Ward TxDOT FM 1187 (left VM) Questions What project was this contractor involved in? Abram Street gabions, blockwall, structures Burchill Channel Drainage project and Arlington Heights inlet project What was the role of the contractor in this project? Sub contractor Sub contractor Did this contractor meet the project schedule? Yes they stay on schedule and ahead of the paving contractor Yes staying ahead of schedule on Arlington Heights project

126 Did the quality of workmanship from this contractor meet your expectations? Yes get a little pricey when it comes to change orders but nothing out of the ordinary Yes no issues at all Did this contractor satisfactorily notify and coordinate with adjacent property owners as necessary for this project? Yes Yes Would you hire this contractor again? Yes Definitely

127 REFERENCE CHECK Ark Contracting Persons contacted: Heath Hasseloff Town of Highland Park (left VM) James Essenmacher City of Arlington (left VM) Joel McDowell City of Dallas David Johnson City of Fort Worth Questions What project was this contractor involved in? 78 RCCP pipe river crossings, 20 water, 48 force main, 96 wastewater, valve replacements Small water lines, medium and large sewer lines What was the role of the contractor in this project? Prime Prime Did this contractor meet the project schedule? Never had an issue They do their best worked every day they could through the rainy months

128 Did the quality of workmanship from this contractor meet your expectations? Excellent really good with unconventional techniques such as sheet piling, etc. Yes Did this contractor satisfactorily notify and coordinate with adjacent property owners as necessary for this project? Yes keep worksites pretty clean, talking with homeowners before construction Yes Would you hire this contractor again? Absolutely Yes

129 Project: Sir Roland Drive Wastewater Improvements and Slope Repairs Klutz Construction Ark Contracting Services Bid Date: Tuesday, June 28, 2016 W.O. #: Evalution performed by: Craig Alexander - Project Manager/Design Engineer, City of G.P. Weighting Evaluation Criteria Value Rating Category 1 Proposed Contract Price Rating Category 2 Experience of Proposer with Similar Projects Rating Category 3 Experience and Qualifications of Proposed Key Personnel Rating Category 4 Past Experience with the Owner Rating Category 5 Proposed Schedule Reduction Rating Category 6 Proposed Cost Savings Rating Category 7 Proposed Subcontractors Evaluation Criteria Evalution performed by: Romin Khavari - City Engineer, City of G.P. Weighting Evaluation Criteria Value Rating Category 1 Proposed Contract Price Rating Category 2 Experience of Proposer with Similar Projects Rating Category 3 Experience and Qualifications of Proposed Key Personnel Rating Category 4 Past Experience with the Owner Rating Category 5 Proposed Schedule Reduction Rating Category 6 Proposed Cost Savings Rating Category 7 Proposed Subcontractors Evaluation Criteria Evalution performed by: George Fanous - Senior Civil Engineer, City of G.P. Weighting Evaluation Criteria Value Rating Category 1 Proposed Contract Price Rating Category 2 Experience of Proposer with Similar Projects Rating Category 3 Experience and Qualifications of Proposed Key Personnel Rating Category 4 Past Experience with the Owner Rating Category 5 Proposed Schedule Reduction Rating Category 6 Proposed Cost Savings Rating Category 7 Proposed Subcontractors Evaluation Criteria Evalution performed by: Ron McCuller - Director of Public Works, City of G.P. Weighting Evaluation Criteria Value Rating Category 1 Proposed Contract Price Rating Category 2 Experience of Proposer with Similar Projects Rating Category 3 Experience and Qualifications of Proposed Key Personnel Rating Category 4 Past Experience with the Owner Rating Category 5 Proposed Schedule Reduction Rating Category 6 Proposed Cost Savings Rating Category 7 Proposed Subcontractors Evaluation Criteria Evalution performed by: Jim Siddall - Water Utilities Director, City of G.P. Weighting Evaluation Criteria Value Rating Category 1 Proposed Contract Price Rating Category 2 Experience of Proposer with Similar Projects Rating Category 3 Experience and Qualifications of Proposed Key Personnel Rating Category 4 Past Experience with the Owner Rating Category 5 Proposed Schedule Reduction Rating Category 6 Proposed Cost Savings Rating Category 7 Proposed Subcontractors Evaluation Criteria Barry Walsh - Wastewater Utilities Crew Leader/Supervisor, City Evalution performed by: of G.P. Weighting Evaluation Criteria Value Rating Category 1 Proposed Contract Price Rating Category 2 Experience of Proposer with Similar Projects Rating Category 3 Experience and Qualifications of Proposed Key Personnel Rating Category 4 Past Experience with the Owner Rating Category 5 Proposed Schedule Reduction Rating Category 6 Proposed Cost Savings Rating Category 7 Proposed Subcontractors Evaluation Criteria Evalution performed by: Doug Bevins - Chief Engineering Inspector, City of G.P. Weighting Evaluation Criteria Value Rating Category 1 Proposed Contract Price Rating Category 2 Experience of Proposer with Similar Projects Rating Category 3 Experience and Qualifications of Proposed Key Personnel Rating Category 4 Past Experience with the Owner Rating Category 5 Proposed Schedule Reduction Rating Category 6 Proposed Cost Savings Rating Category 7 Proposed Subcontractors Evaluation Criteria Evalution performed by: Robert Barron - Senior Engineering Inspector, City of G.P. Weighting Evaluation Criteria Value Rating Category 1 Proposed Contract Price Rating Category 2 Experience of Proposer with Similar Projects Rating Category 3 Experience and Qualifications of Proposed Key Personnel Rating Category 4 Past Experience with the Owner Rating Category 5 Proposed Schedule Reduction Rating Category 6 Proposed Cost Savings Rating Category 7 Proposed Subcontractors Evaluation Criteria SCORE SUMMARY TOTAL SCORE AVERAGE Qualification Evaluation Summary Sheet.xlsx 6/30/2016 page 1 of 1

130 Fund/Activity Account: Project Title: Current Request: CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY / Sir Roland WWST $887, ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Books, Maps, Records (60040) $704 $0 $0 $704 Construction (68540) $799,296 $799,296 $48,953 $848,249 $848,249 Eng/Geo/Con (68560) $0 $0 $19,153 $19,153 $19,153 Labor Distribution (68999) $0 $0 $20,197 $20,197 $20,197 $0 $0 $0 $0 $0 $0 TOTAL $800,000 $799,296 $88,303 $887,599 $888,303

131 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ordinance authorizing remodeling of HNS Building Type: Ordinance Status: Consent Agenda File created: On agenda: 6/10/2016 In control: Housing and Neighborhood Services 7/12/2016 Final action: Title: Ordinance of the City of Grand Prairie, Texas, amending the 2016 Calendar Year Section 8 Administrative Budget by transferring and appropriating $68, from the Section 8 unobligated fund balance to the Section 8 Administrative Budget ( ) and approving a contract with Johnson Construction Services for a general remodel of the Housing and Neighborhood Services Building Sponsors: Indexes: Code sections: Attachments: Attachment A.pdf Exhibit 2.pdf Memo HNS bidding procedures.pdf Date Ver. Action By Action Result 6/21/ From Katherine Garcia-Thomson City Council Title Ordinance of the City of Grand Prairie, Texas, amending the 2016 Calendar Year Section 8 Administrative Budget by transferring and appropriating $68, from the Section 8 unobligated fund balance to the Section 8 Administrative Budget ( ) and approving a contract with Johnson Construction Services for a general remodel of the Housing and Neighborhood Services Building Presenter William A. Hills, Director, Housing and Neighborhood Services Recommended Action Approve Analysis The Housing and Neighborhood Services Building (formerly Lone Star Gas Building) was purchased and remodeled in Subsequent to this, there was an addition built to the building in Since that time, there has been no significant work done to the building beyond routine maintenance. We request the City Council approve an appropriation in the amount of $68, from the unobligated fund balance to award a bid for $65, with a 5% contingency totaling $68, to Johnson Construction to effect the painting and general remodeling of the interior of the building. The remodeling includes the repurposing of the former file room to office space and the reconfiguring of the existing systems furniture currently in use. the bid tabulation sheet is attached (exhibit 1) to provide full disclosure regarding all the bids submitted. A bid from Herndon Services is included in this tabulation and had not been reviewed due to it's not being within 10% City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

132 File #: , Version: 1 above or below the staff estimated cost. After the tabling of this item this bid was reviewed by staff and the City Attorney, after review the bid as submitted was found to be non responsive due to several calculation errors and incomplete line item totals; thus further disqualifying this bid. Attached you will also find (exhibit 2) the detailed bidding procedures utilized by Housing and Neighborhood Services. Financial Consideration Sufficient funding is available in the Section 8 Administrative unobligated fund balance to be transferred to Section 8 Administrative Budget (300192) Building Maintenance (63010) for Calendar Year 2016 ( ). Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE 2016 CALENDAR YEAR SECTION 8 ADMINISTRATIVE BUDGET BY TRANSFERRING AND APPROPRIATING $68, FROM THE SECTION 8 UNOBLIGATED FUND BALANCE TO THE SECTION 8 ADMINISTRATIVE BUDGET ( ) AND ALLOCATING SAME TO JOHNSON CONSTRUCTION SERVICES NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. That the CY 2016 Housing Choice Voucher Program Budget (Section 8) is amended by allocating $68, from the Section 8 unobligated fund balance to the CY 2016 Administrative Budget and approving a contract with Johnson Construction Services for painting and remodeling services. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 21ST DAY OF JUNE, City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

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136 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: 2016 Authorized Positions Amendment Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 7/1/2016 In control: Police 7/12/2016 Final action: Ordinance amending the Police Department's authorized positions in each classification for Fiscal Year 2016 Date Ver. Action By Action Result From Fred Bates, Jr. Title Ordinance amending the Police Department's authorized positions in each classification for Fiscal Year 2016 Presenter Chief Steve Dye, Police Department Recommended Action Approve Analysis The City of Grand Prairie has established a Police Department to provide the citizens of Grand Prairie a first class public safety response to police emergencies and calls for service based on a Community Policing philosophy. Currently, the police department has 272 authorized Civil Service sworn positions consisting of 226 Police Officers; (5) over-hire officer positions, twenty-eight (28) Sergeants; eight (8) Lieutenants; two (2) Deputy Chiefs; two (2) Assistant Chiefs; and one (1) Police Chief. With the additional one (1) overhire Police Sergeant position, the department staffing will now consist of 273 authorized Civil Service sworn positions, which will be allocated as two-hundred and twenty-six (226) Police Officers; five (5) over-hire Police Officers; twenty-eight (28) Sergeants; one (1) over-hire Sergeant; eight (8) Lieutenants; two (2) Deputy Chiefs; two (2) Assistant Chiefs, and one (1) Police Chief. The new Police Sergeant position will become effective at the passing of this ordinance. Financial Consideration City of Grand Prairie Page 1 of 2 Printed on 7/8/2016 powered by Legistar

137 File #: , Version: 1 One over-hire Police Sergeant position will be funded with vacancy savings in the General Fund. Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING ORDINANCE TO DEFINE THE NUMBER OF AUTHORIZED POSITIONS IN EACH CLASSIFICATION FOR FISCAL YEAR 2016 WHEREAS, the City of Grand Prairie has established a Police Department to provide the citizens of Grand Prairie a first class public safety response to police emergencies and calls for service based on a Community Policing philosophy; and WHEREAS, the department currently has 272 authorized positions, consisting of 226 Police Officers, 5 overhire Police Officers, 28 Sergeants, 8 Lieutenants, 2 Deputy chiefs, 2 Assistant Chiefs, 1 Police Chief; and WHEREAS, the continuation of this ordinance will be renewed annually during the budget process or as needed; now therefore BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: Section 1. THAT the total authorized sworn police department positions for the fiscal year 2016 is now 273, with 226 Police Officers, 5 over-hire Police Officers, 28 Sergeants, 1 over-hire Sergeant, 8 Lieutenants, 2 Deputy Chiefs, 2 Assistant Chiefs, and 1 Police Chief. Section 2. THAT this ordinance shall be in full force and effect from and after its passage, approval and publication and it is accordingly so ordained. Section 3: THAT all ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 12 th DAY OF JULY, City of Grand Prairie Page 2 of 2 Printed on 7/8/2016 powered by Legistar

138 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ordinance 5-17 (e)(4) Appeals for Dangerous Animal Cases Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 5/31/2016 In control: Animal Services 7/12/2016 Final action: Ordinance amending the Code of Ordinances, Chapter Five, "Animal Services," Section 5-17(e)(4) covering appeals for dangerous animal cases Date Ver. Action By Action Result From Danielle Tate, Animal Services Manager Title Ordinance amending the Code of Ordinances, Chapter Five, "Animal Services," Section 5-17(e)(4) covering appeals for dangerous animal cases Presenter James R. Cummings, Environmental Services Director Recommended Action Approve Analysis During the 84 th Legislative Session, a bill was passed that clarified the appeal process for an animal that has been declared dangerous by the city. The proposed ordinance modification will insure that the city s animal services ordinance is compliant with state statute. The ordinance modification was reviewed by the City Council s Public Safety, Heath and Environment Committee on June 6, Financial Consideration None Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING CHAPTER FIVE "ANIMAL SERVICES" OF THE CODE OF ORDINANCES OF THE CITY OF GRAND PRAIRIE, TEXAS, BY AMENDING SECTION 5-17(e)(4) BY SPECIFYING THE APPEAL PROCESS FOR A DANGEROUS ANIMAL DETERMINATION; AND TO BECOME EFFECTIVE UPON ITS City of Grand Prairie Page 1 of 3 Printed on 7/8/2016 powered by Legistar

139 File #: , Version: 1 PASSAGE AND APPROVAL WHEREAS, the Code of Ordinances of the City provides for standards for the health, safety, and welfare of animals; and WHEREAS, legislation passed by the Texas Legislature, during the 84 th session, has resulted in the need to clarify the appeal process for dangerous animal cases; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. That Section 5-17(e)(4) is hereby amended to read as follows: (4) An owner or victim, not later than fifteen (15) days after the date the owner or victim is notified that an animal owned by him is a dangerous animal or notified that a determination has been made that the animal is not dangerous, may appeal the determination of the Animal Services Manager to the city municipal court. Appeal of a dangerous animal finding of an animal that caused serious bodily injury is limited to the city municipal court. If the court makes a finding that the animal is dangerous and that the animal has caused serious bodily injury to a human, the court shall order that animal destroyed. There is no appeal from such an order. If the court finds that such animal has injured or killed other domestic animals while such animal was at large, the court shall order the animal destroyed or removed from the city, and there shall be no appeal from such order. Any other determination that the animal is dangerous may be appealed by the owner to a county court at law, in the same manner as an appeal of any other case filed in municipal court. (4) Appeal a. A victim, not later than fifteen (15) days after the date the victim is notified that a determination has been made that the animal is not dangerous, may appeal the determination of the Animal Services Manager to the city municipal court. If the city municipal court finds that the animal is not dangerous, there shall be no appeal from such order. b. An owner, not later than fifteen (15) days after the date the owner is notified that an animal owned by him is a dangerous animal, may appeal the determination of the Animal Services Manager to the city municipal court, or other authorized court, as specified by state statute. A determination by the city municipal court that an animal is dangerous may be appealed by the owner to a county court or county court at law, in the same manner as an appeal of any other case filed in municipal court as specified by state statute. SECTION 2. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof. City of Grand Prairie Page 2 of 3 Printed on 7/8/2016 powered by Legistar

140 File #: , Version: 1 SECTION 3. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. SECTION 4. That this ordinance shall be in full force and effect from and after its passage and approval. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, ON THIS THE 12TH DAY OF JULY, City of Grand Prairie Page 3 of 3 Printed on 7/8/2016 powered by Legistar

141 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: Ordinance Amending Chapter 29 - Code Enforcement Type: Ordinance Status: Consent Agenda File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 5/25/2016 In control: Police 7/12/2016 Final action: Ordinance amending the Code of Ordinances Part I, Chapter 29 - Code Enforcement, Title, Section 29-1 "Authority to enforce," Section 29-4, "Definitions," Section 29-12, "2015 International Property Maintenance Code adopted by reference," et al; providing for a severability clause; providing for a cumulative clause; providing for a savings clause; and providing for an immediate effective date upon passage Date Ver. Action By Action Result From Fred Bates, Jr. Title Ordinance amending the Code of Ordinances Part I, Chapter 29 - Code Enforcement, Title, Section 29-1 "Authority to enforce," Section 29-4, "Definitions," Section 29-12, "2015 International Property Maintenance Code adopted by reference," et al; providing for a severability clause; providing for a cumulative clause; providing for a savings clause; and providing for an immediate effective date upon passage Presenter Steve Dye, Chief of Police Recommended Action Approve Analysis The City of Grand Prairie is situated within the expanding Dallas - Fort Worth Metroplex. This combination of varied; urban, suburban, commercial, and industrial growth necessitates a standardized code compliance system that is not capricious, arbitrary, nor inconsistent in maintaining compliance. The Grand Prairie Police Department, currently responsible for overseeing the City s code compliance through the Code Enforcement Division, reviewed and revised The City s Code of Ordinances, Part I, Chapter 29 - Code Enforcement. This review and revision was based on Best Practices and brought the ordinance into alignment with industry standards. The Police Department s participation in this quality of life issue extends into the enforcement of the various public and private property standards and codes in order to fully ensure that citizens of Grand Prairie continue City of Grand Prairie Page 1 of 11 Printed on 7/8/2016 powered by Legistar

142 File #: , Version: 1 to enjoy a positive experience within City. The Public Safety, Health and Environmental Committee reviewed this item on June 6, 2016 and recommended that it be forwarded to the City Council for approval. Financial Consideration None Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, AMENDING CHAPTER 29 OF THE CODE OF ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING A CUMULATIVE CLAUSE, A SAVINGS CLAUSE, AND A PENALTY CLAUSE; AND TO BECOME EFFECTIVE UPON PASSAGE, APPROVAL, AND PUBLICATION WHEREAS, The City Council is empowered to establish regulations for the protection of public health and safety; and WHEREAS, revisions to Chapter 29 of the Code of Ordinances would help to improve the quality of life for citizens as well as protect property values; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. That the title of Chapter 29 of the Code of Ordinances be amended from Code Enforcement to Code Compliance. SECTION 2. That Section 29-1 of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Authority to enforce. (a) The code compliance manager, and all duly authorized employees of the code compliance division, shall have the authority to enforce provisions of this article and other city ordinances relating to enforcement procedures set forth in the Code of Ordinances for the city concerning building standards for all buildings except apartment houses and complexes and hotels and motels. This shall not be construed so as to prevent employees of another city department, division or other authorized personnel of the city from enforcing the provisions of this article. (b) The environmental services director and all duly authorized employees of the environmental services department shall have the authority to enforce provisions of this article and other city ordinances and other statutes and regulations concerning public health and welfare, water quality, sanitation, air quality and other health and safety issues within the community. This shall not be construed so as to prevent employees of another city department, division or other authorized personnel of the city from enforcing the provisions of this article. (c) The fire chief or fire marshal, and all duly authorized employees of the fire department shall have the authority to enforce provisions of this article and other laws pertaining to fire hazard and safety and danger to the public health and welfare, and shall have authority to take action to prevent a fire danger to the community, including ordering the demolition of a dangerous structure. This shall not be construed so as to prevent employees of another city department, division or other authorized personnel of the city from enforcing the provisions of this article. City of Grand Prairie Page 2 of 11 Printed on 7/8/2016 powered by Legistar

143 File #: , Version: 1 SECTION 3. That Section 29-4 of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Definitions. For the purpose of this article, certain abbreviations, terms, phrases, words and their derivatives shall be construed as specified in this section. Terms, words and phrases and their derivatives used, but not specifically defined in this article, shall have the meaning ascribed in any currently adopted building code, International Building Code, and/or Unified Development Code. Approved: As to materials and types of construction, refers to approval by the code compliance manager, or his authorized representative, as the result of investigation and tests conducted by the code compliance manager, or his authorized representative, or by reason of accepted principles or tests by national authorities, technical or scientific organizations. Basement: That portion of a building between floor and ceiling, which is partly below and partly above grade (as defined in this article), but so located that the vertical distance from grade to the floor is less than the vertical distance from grade to ceiling. (See definition of "story".) Boarding house: A lodging house in which meals are provided. Building, existing: A building erected or one for which a legal building permit has been issued prior to the adoption of this article originally. Ceiling height: The clear vertical distance from the finished floor to the finished ceiling. Cellar: That portion of a building between floor and ceiling which is wholly or partly below grade (as defined in this article) and so located that the vertical distance from grade to the floor below is equal to or greater than the vertical distance from grade to ceiling. (See definition of "story".) Dormitory: A room occupied by more than two (2) guests. Guest: Any person hiring or occupying a room for living or sleeping purposes. Guest room: Any room or rooms used or intended to be used by a guest for sleeping purposes. Every one hundred (100) square feet of superficial floor area in a dormitory is a guest room. Lodging house: Any building or portion thereof containing not more than five (5) guest rooms which are used by not more than five (5) guests where rent is paid in money, goods, labor or otherwise. A lodging house shall comply with all of the requirements of this article for dwellings. Mobile home: Any currently licensed vehicle or structure designed and capable of travel on the highways of the state. Nuisance shall be defined as follows: City of Grand Prairie Page 3 of 11 Printed on 7/8/2016 powered by Legistar

144 File #: , Version: 1 (1) Any public nuisance known at common law or equity. (2) Any attractive nuisance which may prove detrimental to children whether in a building, on the premises of a building or upon an unoccupied lot. This includes any abandoned wells, shafts, basements, septic tanks or excavations; abandoned refrigerators or motor vehicles; or any structurally unsound fences or structures; or any lumber, trash, fences, debris or vegetation which may prove a hazard for inquisitive minors. (3) Whatever is dangerous to human life or is detrimental to health, safety and welfare. (4) Overcrowding a room with occupants, as defined by the International Building Code or other applicable law. (5) Insufficient ventilation or illumination. (6) Inadequate or unsanitary sewerage or plumbing facilities. (7) Uncleanliness. (8) Whatever renders air, food or drink unwholesome or detrimental to the health, safety and welfare of human beings. (9) An abandoned structure, basin chamber, pool or tank located indoors or outdoors containing an artificial body of water intended to be used for swimming, diving or recreational bathing, including spas or hot tubs, which becomes unfit to be used for the purpose intended. (10) Any public nuisance enumerated in this chapter or Chapter 13 of the Code of Ordinances. Rooming house: See "lodging house". SECTION 4. That Section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec International Property Maintenance Code adopted by reference. (a) The 2015 Edition of the International Property Maintenance Code, excluding Sections 106.2, 106.3, and incorporated herein as if set out in full, as hereinafter amended is, from the effective date hereof, hereby adopted as the Property Maintenance Code for the City of Grand Prairie. One copy of such Property Maintenance Code is incorporated herein by reference and shall have been filed for permanent record and inspection in the Code Compliance office. (b) Any person, firm or corporation that violates the provisions or terms of the Code that are adopted by reference in Section 29-12(a) shall be subject to a fine for each offense in accordance with Section 1-8 of the Code of Ordinances of the City of Grand Prairie. (c) If a conflict arises between the requirements of two ordinances or codes, the more specific law shall govern. SECTION 5. That Section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Abatement of prohibited condition. (a) General. Whenever the appropriate city official or his duly authorized representative, determines by inspection that any existing building or portion thereof is substandard or in violation of the International Property Maintenance Code standards, such inspector may order the building or portion thereof vacated and shall institute proceedings to effect the repair, or if rehabilitation is impractical, shall then order such building or portion thereof removed or demolished. The owner or other person affected shall then have the right to appeal to the building advisory and appeals board for investigation and review of the City of Grand Prairie Page 4 of 11 Printed on 7/8/2016 powered by Legistar

145 File #: , Version: 1 city official's or his representative's determination. (b) Notice to owner. The appropriate city official or his authorized representative, shall give notice to the owner, or other responsible person, in accordance with the procedure specified in applicable building code, the International Property Maintenance Code, or as otherwise provided in this Code of Ordinances. (c) Procedure. Any building or portion thereof found to be substandard or in violation of International Property Maintenance Code standards shall be repaired, rehabilitated, demolished or removed in accordance with the procedure specified in the applicable building code, the International Property Maintenance Code, or otherwise as provided in this Code of Ordinances. SECTION 6. That Section 29-68(30) of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Enumeration. (30) Outside/open storage, as defined in this article as the keeping of any materials outside of or on the exterior of any building unless specifically allowed within the zoning district and only if all provisions of the zoning ordinance are met. SECTION 7. That Section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Littering-Generally. It shall be unlawful for any person to throw, sweep, deposit or scatter, or permit to be thrown, swept, deposited or scattered, willfully or negligently, upon any sidewalk, alley, street, bridge, public passageway, drain, gutter or other public or private property, any garbage, trash, grass clippings, weeds, leaves, dead animal, debris, stagnant water, junk or other waste of any kind. SECTION 8. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Same-Maintaining littered premises. It shall be unlawful for any person owning or otherwise in control of any premises within the city to permit any of the conditions described in section above, to exist upon property owned or controlled by such person after having actual or constructive notice thereof. SECTION 9. That Section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Garage sales. (a) Garage sales or temporary sales are authorized only in compliance with this section. An application to hold the sale must be requested with permit tags issued by the Code Compliance manager or designee. No more than two (2) garage sales, not exceeding three (3) consecutive days in length for each sale, may be conducted at any location during a twelve-month period. Only two cancellations will be allowed during a twelve-month period. (b) A garage sale or temporary sale (temporary, occasional sale of personal property) is defined as a sale of City of Grand Prairie Page 5 of 11 Printed on 7/8/2016 powered by Legistar

146 File #: , Version: 1 tangible personal property at retail. Each such sale must be held at an occupied home or residence by a person who is not held out as engaging in or who does not habitually engage in the business of selling such tangible personal property at retail. Each such sale must be conducted in such a manner so that it does not create a disturbance or become a nuisance to the neighborhood. Persons conducting such sales shall be restricted to the selling of only personal property that belongs to such person who resides in the household and which has not been purchased for the purpose of resale. (c) No more than six (6) signs shall be posted on any residential property or along the right-of-way, and such signs shall not exceed five (5) square feet in area and shall have a height of not more than forty (40) inches. All signs shall have the permit tag affixed thereto and shall not be placed on utility poles or in medians. All signs shall be placed as not to obstruct or impair the view of vehicular or pedestrian traffic and shall be immediately removed at the conclusion of the sale. (1) The edge of signs shall be placed no closer than three (3) feet from the back of the street curb or edge of pavement. (2) If signs are placed in front or alongside of any occupied residence, the person in control of the sale advertised by such signs shall receive written permission from the occupant prior to erecting such signs. (d) Neighborhood sales, community sales or civic organization sales shall be exempt from the requirements of this section, provided a special event has been approved through building inspections. (e) The garage sale application will be issued at no cost and will be available online. The permit tags shall be displayed in a prominent place on the property holding the sale, and the sign stickers shall be placed on the front of all allowable signs prior to placement. (f) Penalties for violations. It shall be an offense, punishable by a fine not to exceed five hundred ($500.00), to conduct a garage sale in violation of this section. (1) Notice will be issued for a first sale conducted without a permit tag, with citations issued for any subsequent sales held at the same location without a permit tag. (2) Any signs found illegally placed without sign stickers will be immediately removed, with notice issued to the person in control of the property where the sale is occurring to complete an application and acquire permit tags. Any signs left of the right-of-way or in the yard at the expiration of the permit period will be removed, with a citation issued to the person who applied for such signs. SECTION 10. That Section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Same-Sanitary facilities. In the case of an itinerant vendor who conducts a business from any truck, trailer, manufactured housing, van or any other type of structure or vehicle capable of being transported on the streets of the city, the Environmental Services Director or designee shall not issue a permit under this article unless satisfied that adequate toilet facilities are available for use by such vendor's employees or patrons. SECTION 11. That section of the Code of Ordinances hereby repealed and amended to read in its entirety as follows: Sec Trees, shrubs and sight obstructions. All trees and shrubs within the scope of this section, grown or maintained in the city, shall conform to the following specifications: City of Grand Prairie Page 6 of 11 Printed on 7/8/2016 powered by Legistar

147 File #: , Version: 1 (a) Height above street: No tree, shrub, vine or similar plant shall be grown, maintained or cultivated in such a manner so that any portion of such tree, shrub, vine, etc., may overhang or obtrude upon or over any dedicated alleyway, street or highway in the city, unless there be a full fourteen-foot clearance between the surface of all portions of such street or highway and the overhanging tree, limb, shrub, vine or plant of any description or kind. Height above sidewalk: No tree, shrub, vine or similar plant shall be grown, maintained or cultivated in such a manner so that any portion of such tree, shrub, vine, etc. may overhang or obtrude upon or over any sidewalk used by the public, unless there be a full seven-foot clearance between the surface of the sidewalk and the overhanging tree, limb, shrub, vine or plant of any description or kind. (b) Fire plug clearance: No tree, shrub, vine, hedge or any similar plant of any description or kind shall be grown or maintained between the sidewalk and the curb or ditch line on any street or highway at a lesser distance than seven and one-half (7½) feet from any fire plug in the city. (c) Street intersection clearance between sidewalk and curb: No tree, shrub, vine or any similar plant of any description or kind shall be grown or maintained between the sidewalk and the curb on any public street or highway in the city at a lesser distance than thirty (30) feet from the corner of any block on any such public street or highway, such measurements to be computed at the point of intersection of two (2) lines extended parallel with the curb line of the streets or avenues intersecting and causing such corners. (d) Street intersection clearance in corner triangle: No tree, shrub, plant, fence or obstruction of any kind shall be erected or maintained within the restricted area hereinafter described to a height greater than thirty (30) inches from the street gutter flow line. Any tree planted, grown or maintained in such restricted areas shall not have branches or foliage extending from the trunk thereof at a height lower than eight (8) feet from the street gutter flow line. The areas in the city by this subsection restricted are as follows: (1) All of that portion of land lying within a triangular-shaped area at each intersection of a public right-of-way or curb cut within the city described as follows: Beginning at the precise corner of the intersection point of the curb of the street with the curb of a driveway or curb of another public right-of-way intersection forming each corner and extending thirty (30) feet along each such curb line from said curb intersection point, the third side being determined by the drawing of a straight line from the ends of each such thirty-foot extension (whether said land be privately owned or unpaved or untraveled street right-of-way property). Where no curbs are in existence at such intersections, said thirty-foot lines shall coincide with the central flow line of the ditch paralleling such uncurbed street (as such central flow line shall be determined by the city engineer). (2) By "street gutter flow line" is meant the street gutter flow line of the curb adjacent to and bordering upon each such restricted area. In the event that there is no such curb as aforesaid, the aforesaid height restrictions shall be based upon the actual level of the paved or used portion of the public street adjacent to and bordering upon each such restricted area. SECTION 12. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Fence Nuisance (a) Fences shall be installed and maintained in accordance with the Unified Development Code, International Property Maintenance Code, and the Code of Ordinances. Required fence elements shall be maintained in a neat, orderly, and sound manner at all times. Fences shall be in an upright position with all panels, wall brick or other parts in place and firmly attached. Replacement of broken or missing parts shall occur on a prompt and regular basis and within a reasonable amount of time. Failure to install or maintain the fence in accordance with this section, the Code of Ordinances or the Unified City of Grand Prairie Page 7 of 11 Printed on 7/8/2016 powered by Legistar

148 File #: , Version: 1 Development Code shall constitute a nuisance. (b) A fence may be owned by more than one property owner, depending on the location of the fence or other factors. If a public hearing is held to abate a fence nuisance and the ownership of the fence is in question, the building advisory and appeals board shall hear the evidence and make a determination of ownership at the public hearing. SECTION 13. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Service of abatement order. Within five (5) days following the decision of the building advisory and appeals board, the property owner or the person having charge or control of the premises shall be served with a copy of the written order. Service shall be made by personal service, or by certified or registered mail. If there is no known address, the notice shall be sent in care of the property address. The failure of any person to receive such notice shall not affect the validity of the proceedings. SECTION 14. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Penalties. (a) Any person, firm or corporation who violates, disobeys or omits, neglects or refuses to comply with or resists the enforcement of any of the provisions of this chapter shall be fined for each offense in accordance with Section 1-8 of the Code of Ordinances of the City of Grand Prairie. (b) Any person, firm or corporation, whether as owner, agent or lessee or other person having charge or control of any property in the city, who maintains any nuisance in violation of this chapter, or who violates any order of abatement, shall be fined for each offense in accordance with Section 1-8 of the Code of Ordinances of the City of Grand Prairie. (c) Any person, firm or corporation who obstructs, impedes or interferes with a representative of the city, with a representative of a city department or with a person who has been ordered to abate a nuisance pursuant to this chapter and is lawfully engaged in such abatement, shall be fined not more than two hundred dollars ($200.00) for each offense. (d) Each day that a violation occurs or is permitted to exist shall constitute a separate offense. SECTION 15. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Vegetation; height and density restricted. (a) It shall be unlawful for any person having a possessory or ownership interest in any property, or having management or control over any property, within the city to allow grass, weeds, rubbish, brush or other objectionable, unsightly or unsanitary matter to grow to a height greater than twelve (12) inches on an average. It shall unlawful to be in violation of International Property Maintenance Code Section (b) With respect to property of two (2) or more acres under single ownership, the provisions of subsection (a) of this section do not apply to the area in excess of one hundred (100) feet from any public street or way, or to the area in excess of one hundred (100) feet from any adjacent property under different ownership on which a habitable structure is located. City of Grand Prairie Page 8 of 11 Printed on 7/8/2016 powered by Legistar

149 File #: , Version: 1 It shall be unlawful for any person having a possessory or ownership interest in any property, or having management or control over any property, within the city to allow grass, weeds, rubbish, brush or other objectionable, unsightly, or unsanitary matter to grow upon the property in, along, upon or across the sidewalk or street adjacent to such person's property between the property line and the curb or within the area ten (10) feet beyond the property line of such person's property to (a) a height greater than twelve (12) inches on an average, or to allow such grass or weeds to grow along or over a sidewalk or curb to a length greater than twelve (12) inches. SECTION 16. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Same-Abatement procedures. The code compliance manager may abate any violation of section <> after notice has been given. The code compliance manager shall follow the procedures set forth in V.T.C.A., Health and Safety Code, in collecting all fees and expenses incurred by the city in abating the violation, plus accrued interest. There shall be an administrative fee of one hundred fifty dollars ($150.00) for any property that has a violation that has to be abated by the city under this section. SECTION 17. That section of the Code of Ordinances hereby repealed and amended to read in its entirety as follows: Sec Definition; presumption. (a) A junk/inoperable motor vehicle, as defined in V.T.C.A., Transportation Code of Texas , and amendment thereto, is any vehicle that is self-propelled and is: (1) wrecked, dismantled or partially dismantled, or discarded; or (2) inoperable and has remained inoperable for more than: a. 72 consecutive hours, if the vehicle is on public property; or b. 30 consecutive days, if the vehicle is on private property. (b) For purposes of this section, "junked vehicle" includes a motor vehicle, aircraft, or watercraft. This section applies only to: (1) a motor vehicle that displays an expired license plate or does not display a license plate; (2) an aircraft that does not have lawfully printed on the aircraft an unexpired federal aircraft identification number registered under Federal Aviation Administration aircraft registration regulations in 14 C.F.R. Part 47; or (3) a watercraft that: a. does not have lawfully on board an unexpired certificate of number; and b. is not a watercraft described by Section < Parks and Wildlife Code. (c) For purposes of this section, any vehicle, the owner of which shall refuse to start and operate same upon request by authorized city agent or agents, shall be presumed to be inoperable. Any vehicle that has flat tires shall be presumed to be inoperable. SECTION 18. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Exemptions. City of Grand Prairie Page 9 of 11 Printed on 7/8/2016 powered by Legistar

150 File #: , Version: 1 (a) This article shall not apply to a vehicle or vehicle part: (1) that is completely enclosed in a building in a lawful manner and is not visible from the street or other public or private property; or (2) that is stored or parked in a lawful manner on private property in connection with the business of a licensed vehicle dealer or junkyard, or that is an antique or special interest vehicle stored by a motor vehicle collector on the collector's property, if the vehicle or part and the outdoor storage area, if any, are: a. maintained in an orderly manner; b. not a health hazard; and c. screened from ordinary public view by appropriate means, including a fence, rapidly growing trees, or shrubbery. (b) In this section: (1) "Antique vehicle" means a passenger car or truck that is at least 25 years old. (2) "Motor vehicle collector" means a person who: a. owns one or more antique or special interest vehicles; and b. acquires, collects, or disposes of an antique or special interest vehicle or part of an antique or special interest vehicle for personal use to restore and preserve an antique or special interest vehicle for historic interest. (3) "Special interest vehicle" means a motor vehicle of any age that has not been changed from original manufacturer's specifications and, because of its historic interest, is being preserved by a hobbyist. SECTION 19. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Alternative procedure. (a) It shall be unlawful for any person to stand, park or allow to stand an automobile, truck or any other motor vehicle or any trailer on any property, for a period in excess of forty-eight (48) hours when such vehicle or trailer is without one (1) or more wheels or is apparently inoperable for any reason. (b) This section shall be in addition to, or as an alternative to, the preceding provisions of this article. (c) Motor vehicles or trailers found to be situated so as to violate any part of this section are hereby declared nuisances and shall be towed into the city pound, and such shall not be allowed to be reclaimed except upon proof of ownership and payment of the towing fee and cost of storage. SECTION 20. That section of the Code of Ordinances is hereby repealed and amended to read in its entirety as follows: Sec Parking oversized vehicles in residential neighborhoods. In all residential districts or areas used for residential purposes, no truck-tractor, road tractor, semitrailer, bus, trailer, commercial vehicle, or truck with a rated capacity in excess of one and one-half tons according to the manufacturer s classification shall be parked or stored in the street, yard, driveway, or any other area. Travel trailers, campers, recreational vehicles and/or boats which do not exceed eight (8) feet in width and thirty-six (36) feet in length, which are designed for personal use, can be kept in residential districts provided such vehicles are maintained off the street so as not to encroach upon the right-of-way, and if the parking complies with all of the requirements of chapter X, section 7.1 of the Unified Development Code, or any amendments thereto (such section dealing with parking only on hard surfaces). City of Grand Prairie Page 10 of 11 Printed on 7/8/2016 powered by Legistar

151 File #: , Version: 1 SECTION 21. That section 29-13, 29-14, 29-15, 29-16, 29-17, and will hereby be deleted from Chapter 29 of the Code of Ordinances. SECTION 22. Severability. If any article, section, sub-section, sentence or phrase of this Ordinance should be held to be invalid for any reason whatsoever, such invalidity shall not affect the remaining portions of this Ordinance which shall remain in full force and effect and to this end the provisions of this Ordinance are declared to be severable. SECTION 23. Cumulative Clause. All ordinances or parts of ordinances not consistent or conflicting with the provisions of this Ordinance are hereby repealed. Provided that such repeal shall be only to the extent of such inconsistency and in all other respects this Ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered in this Ordinance. SECTION 24. Penalty Clause. Any person, firm, association of persons, company, corporation, or their agents, servants, or employees violating or failing to comply with any of the provisions of this article shall be fined in accordance with Texas law and Section 1-8 of the Code of Ordinances, with a maximum fine of two thousand dollars ($2,000.00), and each day any violation of noncompliance continues shall constitute a separate and distinct offense. The penalty provided herein shall be cumulative or other remedies provided by state law, and the power of injunction as provided in V.T.C.A. Local Government Code Section and as may be amended, may be exercised in enforcing this article whether or not there has been a complaint filed. SECTION 24. Effective Date. This ordinance shall become effective from and after its passage and publication as provided by law. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS, JUNE 7, 2016 City of Grand Prairie Page 11 of 11 Printed on 7/8/2016 powered by Legistar

152 City of Grand Prairie City Hall 317 College Street Grand Prairie, Texas Legislation Details (With Text) File #: Version: 1 Name: SU160602/S National Stone Management Inc Type: Ordinance Status: Public Hearing File created: On agenda: Title: Sponsors: Indexes: Code sections: Attachments: 6/27/2016 In control: Planning and Zoning Commission 7/11/2016 Final action: SU160602/S Specific Use Permit/Site Plan - National Stone Management Inc. (City Council District 1). Approve a specific use permit and site plan to develop a contractor shop/outside storage facility on approximately acres. The applicant is proposing an outside masonry storage yard, fabrication & mill shop (15,000 sq. ft.) and maintenance shop (4,800 sq. ft.) along with a general office building (5,000 sq. ft.) The property is generally located north of Shady Grove Road and approximately 730 feet east of SH 161. The property is zoned Light Industrial (LI) and lies within SH 161 Corridor Overlay District. The owner is Stephen Broussard, National Stone Management Inc. City Council Action: July 12, 2016 Location Map.pdf PON.pdf Notify.pdf Operational Plan.pdf FEMA approval letter pdf Exhibit C.pdf Date Ver. Action By Action Result From Chris Hartmann Title SU160602/S Specific Use Permit/Site Plan - National Stone Management Inc. (City Council District 1). Approve a specific use permit and site plan to develop a contractor shop/outside storage facility on approximately acres. The applicant is proposing an outside masonry storage yard, fabrication & mill shop (15,000 sq. ft.) and maintenance shop (4,800 sq. ft.) along with a general office building (5,000 sq. ft.) The property is generally located north of Shady Grove Road and approximately 730 feet east of SH 161. The property is zoned Light Industrial (LI) and lies within SH 161 Corridor Overlay District. The owner is Stephen Broussard, National Stone Management Inc. City Council Action: July 12, 2016 Presenter Chief City Planner Jim Hinderaker Recommended Action Approve City of Grand Prairie Page 1 of 15 Printed on 7/8/2016 powered by Legistar

153 File #: , Version: 1 Analysis SUMMARY: Consider a request for the approval of a Specific Use Permit for a contractor shop/outside storage facility on approximately acres. The applicant is proposing an outside masonry storage yard, fabrication & mill shop (15,000 sq. ft.), maintenance shop (4,800 sq. ft.) and a general office building (5,000 sq. ft.). The property is located at 804 W. Shady Grove Road. The property is zoned Light Industrial (LI) and lies within the SH 161 Corridor Overlay District. ADJACENT LAND USES AND ACCESS: North - The property directly north is an undeveloped tract zoned Light Industrial (LI) District, with a significant portion within the 100 year flood plain. South - Properties immediately to the south, across W. Shady Grove Road, are zoned PD-221 for industrial uses and being used for industrial warehouse & distribution uses. East - The property at the southeast corner of the subject property is zoned Light Industrial (LI) District and contains one occupied single-family detached home. North of this tract is a vacant tract zoned Light Industrial (LI) District. East of this tract and abutting the northeast corner of the subject property is a concrete processing operation (batch plant). West - The property at the southwest corner of the subject property is zoned Light Industrial (LI) District and contains a business with several building that appear to be being used for storage or other commercial operations. Directly adjacent (east) to this tract and directly abutting the subject property (east) is a non-conforming mobile park zoned PD-3. PURPOSE OF REQUEST: Stephen Broussard, the property owner and applicant, seeks City Council approval of a Specific Use Permit and Site Plan application in order to obtain authorization to develop a stone and landscaping materials contractor shop w/outside storage, maintenance shop, fabrication/mill shop and a showroom/office building on a acre property located at 804 W. Shady Grove Road. The proposed facility is located approximately 538 feet east of SH 161 and directly north of W. Shady Grove Road. In accordance with Article 4 of the Unified Development Code (UDC), the proposed Contractor Shop w/outside Storage and Heavy Equipment is permitted in the Light Industrial (LI) District with an approved specific use permit. Further, Section of the Article 16 of the UDC, stipulates that site plan approval is required whenever a project is located within a designated Corridor Overlay District. As such, the development must meet the minimum requirements prescribed in the UDC for the property s underlying zoning district classification, as applicable, and adhere to the additional architectural standards specified in Appendix F: Corridor Overlay District Standards of the UDC. Use: National Stone Management, founded in 1999, is a commercial stone and marble provider seeking to relocate its headquarters and business operation to the subject property. National Stone provides various types of stone materials and products to construction contractors as well as to the general and customized wholesaling market. The business also plans to add retail sales of custom stone and marble materials to the general public. The applicant s intent is to move their entire business operations to the Shady Grove location in Grand Prairie, Texas. City of Grand Prairie Page 2 of 15 Printed on 7/8/2016 powered by Legistar

154 File #: , Version: 1 According to staff discussions with the applicant and as contained in the applicant s Operational Plan and Site Plan notes, the new facility is proposed to be developed in three (3) phases: Phase I of the proposal includes the construction of a 5,000 sq. ft. administration office and combination showroom/warehouse, a 4,800 square foot shop and maintenance building and a 15,000 square foot mill and fabrication building. Phase 1 proposes the ability to provide outdoor open storage of unfinished product and other miscellaneous products. The proposal is to provide necessary hardscape (concrete paved surface) for storage areas as well as drive opening and fire lane and access easements to accommodate the development. Phase 1 provides for necessary employee and customer parking to accommodate the development. Unpaved surfaces shall not be used for operations and/or storage of materials or equipment. Phases 2 & 3 are tentatively scheduled for years of operation 2-8 and will consist of: Phase 2--Transitioning natural ground cover to concrete paving for additional outdoor storage of materials and products. Phase 3-Mill/Fabrication building expansion (15,000 sq. ft.) along with additional concrete paving area located on the southwestern portion of the property. The SUP seeks permission for outdoor storage for the company to utilize a large portion of the property to store various materials and equipment. The outdoor storage of materials will consist of masonry products such as various block stone, marble and other natural hard surface materials. No storage or use of chemicals on-site is proposed. Employees and Hours of Operation: The facility will employee approximately people. Typical hours of operation are Monday through Friday between 7:00 AM and 3:30 PM, and/or 7:00 AM -1:00PM on Saturday. However, longer hours may occur as necessary. Lot & Dimensional Standards: The subject property is zoned Light Industrial (LI) District. The following table provides detailed dimensional requirement information. As proposed, the development meets or exceeds all minimum lot & dimensional standards. Ordinance Provision LI Zone District Standards Proposed Conditions Min. Lot Size 15,000 sq.ft acres Yes Min. Lot Width 100 ft. Approx ft. Yes Min. Lot Depth 150 ft. Approx ft. Yes Front Yard Setback 25 ft. 30 ft. Yes Internal Side Yard 20 ft. west side east side Yes Rear Yard Setback 0 ft. 50 ft. Yes Bldg. Separation N/A N/A Bldg. Height 50 ft. Less than 25 ft. Yes Meets City of Grand Prairie Page 3 of 15 Printed on 7/8/2016 powered by Legistar

155 File #: , Version: 1 Bldg. Coverage 85% 12.2% Yes Access and Parking: Primary access to the subject property will be W. Shady Oak Road, a minimum 24 foot wide drive cut and drive aisle traversing to the north and looping back to west and turning south providing access to materials and future phases of the development. The applicant is proposing to pave the access drive, drive aisles, parking area, and the operational area with concrete per city standard as shown in the above Phasing plan. In terms of parking, the applicant is proposing 12 striped parking spaces adjacent to the administrative office building to accommodate Phase 1, with 26 additional spaces designated for employee parking located south of the proposed shop building. The UDC requires a minimum of 30 striped parking spaces. Proposed Use/Parking Parking Rate/sq.ft. Required Proposed Meets Showroom/Office Building (5,000.) 1/ Yes Workshop & Fabrication Building (19,800 sq. ft.) 1/1, Yes Building Elevations - Masonry Standards: All four facades of the administration office building (Building A) are proposed to be clad in 100% masonry. The UDC does not regulate roof pitch in the Light Industrial (LI) District. As proposed, the Administrative Office & Showroom/ Warehouse building complies with Corridor Overlay s building articulation standard, however the remaining two buildings, the Shop/Maintenance Building (Building B) and Mill/Fabrication Building (Building C) do not meet the minimum articulations standards of the SH 161 Corridor Overlay District. However, due to the buildings large setback (690-ft minimum) from W. Shady Grove and natural vegetative screening between the building and SH 161, the applicant is requesting full relieve of the Corridor s building articulation standards. Ordinance Provision LI District Standards Proposed Conditions Meets Masonry Building A Building B Building C Section 3 of Appendix F: Provision Masonry Building A Building B Building C Section 3 of Appendix F Bldg. A Articulation Standards for LI Uses Section 3 of Appendix F Bldgs. B & C Articulation Standards for LI Uses 85% 100 % 100 % 100 % Yes Yes Yes Standard Proposed Conditions Meets 80% Masonry/20% EIFS 100 % 100 % 100 % Yes Yes Yes Articulation Zone Provision 100% Masonry w/minimum 15% Stone Articulation Zone Provision None Proposed No Yes Floodplain: The subject property is currently made up of two tracts of land - a acre tract and 3.1-acre tract. The applicant submitted a Final Plat application called the National Stone Addition that will consolidate the two City of Grand Prairie Page 4 of 15 Printed on 7/8/2016 powered by Legistar

156 File #: , Version: 1 tracts into a single parcel of land. The plat was recently administratively approved, but to date has not been recorded. In regards to floodplain, the previous property of the acre tract elevated and removed the property from the 100-year flood plain via a Letter of Map Revision (LOMR-F) process issued September The applicant and owner of the 3.1-acre tract has applied for LOMR to pull the balance of the property out of the 100-year flood plain, but to date the property remains in the 100-year flood plain and cannot be developed. Therefore, proposed Phase 3 of this request is recommended to be conditional approved until such time that the LOMR-F application is approved. Landscape and Screening: The landscape and screening requirements of the subject site are governed by Article 8 (as Light Industrial District) of the UDC and Section 4 of Appendix F of the UDC as shown below. Screening will be required as this application includes outdoor storage, which is one of the triggers for screening requirements. In accordance with Section of Article 8 of the UDC, outdoor storage areas are required to be screened by a Type 1 (masonry) fence when located next to a residential uses or within 40-feet of the street ROW line. All outside storage next to uses other than residential or adjacent to the street ROW line are permitted to be screened by a Type 3 fence. The applicant proposes to construct a six (6) foot tall masonry & stone screening wall forty (40) feet back and along Shady Grove Road with a proposed iron gate sits back 100 ft. from the flow line of the street. The applicant proposes to construct a six (6) foot tall wood masonry wall along the east and western boundary property lines extending back 576 on the eastern property boundary, transitioning to chainlink fence along the remainder (to the rear) and back to 6 masonry along the western property boundary line. The chain link fence does not meet the minimum screening standards of the UDC. Ordinance Provision Standards Existing/Proposed Conditions Landscape Minimum Landscape Area 30 Landscape Buffer Yes (4%) or 30 Landscape Buffer Along Street ROW Parking Lot/Drive Aisle Buffer 30 Landscape Buffer 30 Landscape Buffer Yes Parking Lot Hedgerow 36 Hedgerow, Berm, or wall 36 Hedgerow Yes Required Number of Total Trees (1/500 N/A N/A N/A sq.ft.) Street Trees: 1 tree/25 to 50 l.f. 7 Yes Parking Lot Trees: 1 tree/20 spaces N/A N/A Meets All trees are minimum 3 in. caliper All parking lot islands minimum 5 ft. wide Yes Yes Sidewalk Along Roads Fence (Outside Storage) Required along Shady Grove Road Sidewalk not provided; Yes funds escrowed for future sidewalk construction. Masonry Wall (west) Yes Yes Wood Fence (north) Yes No Wood Fence (south) Chain Link Fence (east) Dumpster Enclosure Masonry Enclosure Masonry Enclosure Yes Sideway and Roadway Improvements City of Grand Prairie Page 5 of 15 Printed on 7/8/2016 powered by Legistar

157 File #: , Version: 1 Roadway improvements to W. Shady Grove Road and a sidewalk are required for approval of this request. However, since there are no current plans to reconstruction and/or expand W. Shady Grove and this time, the applicant shall be required to escrow funds for the current costs of their share of the roadway improvements at this time. The immediate construction of the sidewalk has been waived by the Grand Prairie Transportation Director; however the applicant shall be required to escrow funds for costs of sidewalks that are intended be constructed at the same time as the W. Shady Grove Rd. roadway improvements. Dumpster Enclosure: The applicant is proposed to build a 12ft. x 12ft. (inside dimension) masonry (CMU integral colored block) dumpster enclosure with metal gates. The enclosure conforms to city standards. CONFORMANCE WITH COMPREHENSIVE PLAN: The subject property is designated as appropriate for Light Industrial Development on the Future Land Use Map (FLUM). The proposal is consistent with the FLUM. Annually the City amends the FLUM to resolve conflicts between zoning and FLUM designations. REQUESTED APPEALS BY OWNER/APPLICANT: 1. Articulation Standards- the applicant is requesting an exception or appeal to the SH 161 Corridor Overlay building articulation standard for the Shop/Maintenance Building and Mill/Fabrication Building. 2. Chain-link Screening Fence - the applicant is requesting an exception or appeal of the requirement for a Type 3 fence along the east property line. RECOMMENDATION: Development Review Committee recommends approval subject to the following comments: ENGINEERING/FLOODPLAIN: Stephanie Griffin/Brent O Neal (972) M. 1. The map number in the Floodplain Statement should be 48113C0295K with an effective date of July 7, Add a reference to the Floodplain Statement for LOMR-F A issued September 11, 2015 for the 9 acre parcel. M. 2. The 3 acre parcel is shown to be within the FEMA 1% annual chance (100-year) floodplain. A Letter of Map Revision is required to remove the property from the floodplain. M. 3. A floodplain development permit is required prior to any City permits being issued for development on this property. The floodplain development permit can be accessed at: < M. 4. The property is located outside the Corridor Development Certificate (CDC) area so a CDC permit is not required. M. 5. Proposed drainage system must comply with City Wide Drainage Master Plan Figure 3 Region BS01S as amended by approved drainage plans for Shady Grove Road, as-built file SD- 241 with no more than 220 feet of the south half of the lot being served by the 78 RCP outfall main in Shady Grove Road; M. 6. City approved grading, drainage, and erosion control plans are required prior to approval of any final plat, earthwork or building permit for the property involving earth disturbing City of Grand Prairie Page 6 of 15 Printed on 7/8/2016 powered by Legistar

158 File #: , Version: 1 activities. Such plans shall include complete plans and profiles of all storm drainage facilities with hydrologic and hydraulic information designed to current standards as provided in the Drainage Design Manual as currently amended. Tie storm drain hydraulics to existing downstream storm drain and extend to upstream properties. Where applicable, drainage from site shall discharge into drainage easement and shall convey flow to stream without causing erosion or flooding (maximum downstream velocity 6 fps). 100-year overflow shall be conveyed to stream in drainage easement; Note to applicant: Some comments below may not pertain to your development. Development Coordinator for clarification. Contact the Approval of a project by the Planning and Zoning board, and/or City Council, does not release the Building Inspections Permit or Public Works Permit for construction. It is the developer s responsibility to confirm with the Planning Department if the property is to be (re-platted, preliminary, and/or final) platted. It is the developer s responsibility to submit all required escrow funds for third party drainage review for public improvements prior to construction plan submittal. It is the developer s responsibility to confirm the submittal of plans for review to the Engineering Division. It is the developer s responsibility to submit all required escrow funds for third party geotechnical and material testing for public improvements that are to be dedicated to the City prior to release of the construction permit. It is the developer s responsibility to submit all required information to establish a pro-rata for water or wastewater prior to release of the construction permit. Final engineering plans released for construction are required prior to the recording of the final plat. It is the developer s responsibility to submit any required escrow funds for streets or sidewalks. A preliminary drainage plan that meets City Code may be required. The plan shall address possible need for detention and provide preliminary storm drain layout and sizing for all lots. Contractor/Owner shall not alter, impede, or redirect the surface flow of storm water runoff per State requirements and shall control erosion on the site per federal, state, and local requirements. Grading, drainage, and erosion control plans, released for construction are required prior to filing the final plat. Such plans shall include complete plans and profiles of all storm drainage facilities with hydrologic and hydraulic information. Proposed storm drain hydraulics shall tie to existing downstream storm drain hydraulics. Where applicable, drainage from the site shall discharge into a drainage easement and shall convey flow to a stream without causing erosion or flooding. The 100-year overflow shall be conveyed in a drainage easement. Delineate the fully developed floodplain on plats and drainage plans with flood elevations and minimum finished floor elevations for structures. Floodplains and/or maximum water surface elevation for bodies of water shall be dedicated as drainage right-of-way (ROW) or in a drainage easement upon the plat. Drainage ROW shall be dedicated fee simple to the City of Grand Prairie. Also provide cross sections showing that limits of drainage easement have a maximum 4:1 slope from the streambed. Proposed slopes greater than 4:1 must be City of Grand Prairie Page 7 of 15 Printed on 7/8/2016 powered by Legistar

159 File #: , Version: 1 supported by an engineered design and will be reviewed on a case-by-case basis by the Engineering Department. Any work within floodplain will require Floodplain Development Permit and, if applicable, FEMA approval. Delineate any erosion hazard setback upon the plat. Any future improvements may require investigation of the adequacy of the downstream drainage system to convey increased flows. Construction plans for downstream improvements shall be required if the downstream system is not adequate to convey the increased flows. Proposed flows shall be within drainage easements or ROW s with no erosive velocities. This may require detention or additional detention or other improvements. Add a note to preliminary plats: The subject property is (or, is not) located within the 100 year floodplain per FIRM Panel #, dated. Where applicable and prior to construction, submit certification by a professional that site does not have wetlands and other waters of the United States, an investigation showing that site development will not impact wetlands and other waters of the United States, or a permit for proposed activities in wetlands and other waters of the United States. Wetlands and other waters of the United States are as defined in Section 404 of the Clean Water Act. All delineation s shall certify that they were conducted per U.S. Army Corps of Engineers requirements. An agreement stipulating that the owner is responsible for maintenance of any wetland mitigation areas is required prior to construction. Specify on plat that streams are to remain natural and maintenance of ponds and streams are solely the responsibility of the property owner or Home Owners Association (HOA). Off-site detention ponds and appurtenances shall be within a drainage easement. A maintenance agreement shall be filed as separate instrument. The property owner or HOA shall be responsible for maintenance. Owners or contractors must file a Notice of Intent (NOI) with the United States Environmental Protection Agency (USEPA) for storm water (general) management permits before beginning site work on any tract which involves five (5) acres or more, or on any lot which is a portion of a tract which involves five (5) acres or more. Contractors must have submitted a NOI to the USEPA, with copies to the City's Environmental Services Department, at least two (2) days in advance of the start of the project. Contact the stormwater management office of the USEPA at (214) and the City of Grand Prairie Environmental Services Department at (972) A plan which has been prepared and sealed by a licensed engineer showing storm water quality best management practices (BMPs) for construction activities must be submitted with building permit applications. BMPs must comply with North Central Texas COG BMP manual, Storm Water Quality Best Management Practices for Construction Activities. Contact the City of Grand Prairie Environmental Services Department at (972) Provide statement on the plat for perpetual maintenance agreement for any existing ponds. Specify minimum finished floor elevations on the preliminary plat for lots adjacent to the floodway. Every source or potential source of contamination which is connected to (or has the capacity to cause a threat to) any public water supply within the City that is present in any commercial establishment must be equipped City of Grand Prairie Page 8 of 15 Printed on 7/8/2016 powered by Legistar

160 File #: , Version: 1 with protection that is required under the provisions of City Code Chapter 13 Article X. Any devices required must be shown on all plans submitted for review by the City. Contact the City of Grand Prairie Environmental Services Department at (972) to schedule inspections of any new or relocated cross-connection control devices. The Environmental Services Department will require that a sample point be installed on the sanitary sewer line for commercial developments. The location and a drawing of the sample point must be shown on the plans submitted for review with your application for a building permit. Structure and location should meet the requirements of the department. Contact the City of Grand Prairie Environmental Services Department at (972) [City code 26-53] The Environmental Services Department must review all manufacturing or industrial operations before construction is begun. [City code 26-51] Impact fees for water and wastewater are set by ordinance and cannot be waived by staff. Pro-rata charges, impact fees, tap fees, and meter fees will be due prior to issuance of building permit. All required escrow funds for public improvements shall be submitted by the developer. Most escrow funds are required to be in place prior to construction plan submittal. Provide lighting plans for lights being installed within residential subdivisions and lights installed along the right-of-way of perimeter streets. Plans for retaining walls (over 4 tall) and screening walls shall be site specific, prepared by an engineer licensed in the State of Texas, and submitted with construction plans. The design engineer shall obtain approval from the Trinity River Authority for sewer connection to TRA lines and for any utilities crossing TRA lines. The design engineer shall obtain approval from the Corp of Engineers for utilities that cross or run through Corp property. Extension of water and sewer facilities that are needed to serve the development will be at the developer/owners expense. The owner/developer shall make request for City participation in construction or funding of public infrastructure prior to the approval of final plat. Provide water and sewer plans for new lots and a lot grading plan that meets current standards of the UDC. All utility easements along street rights-of-way to be shown as 15 wide utility easements and show 7.5 foot utility easements along the rear of all lots. Side and rear lot easements may be modified or omitted upon request and if accepted by the Planning and Development Division. The design engineer and developer shall coordinate the proposed easements with franchise utilities and the City prior the submitting the final plat. Offsite easements are required to be dedicated by separate instrument. The design engineer and developer shall coordinate the recordation of offsite easements with the City Right-of-way Agent. Documents for offsite easements shall be submitted with the civil design package to the Engineering Division and shall be deemed ready for recordation by the City Right-of-way Agent prior the filing the final plat and/or release of the plans City of Grand Prairie Page 9 of 15 Printed on 7/8/2016 powered by Legistar

161 File #: , Version: 1 for construction. No signs or roof overhang are permitted to encroach in any easement per the UDC. Lots with screening walls shall have a 5 wall easement adjacent to the property line and an adjacent 10 minimum utility easement. To avoid conflicts, these easements shall not overlap. Dedication of right-of-way along street frontage shall be per the City of Grand Prairie Thoroughfare Plan. Dedication of corner clips at all street intersections shall be per the Transportation Division. The design engineer shall be responsible for coordination and obtain all permits for access to, and construction within TxDOT right-of-way. ENVIRONMENTAL SERVICES: Terri Blocker, (972) I. 1. ENVIRONMENTAL SERVICES HAS REQUESTED AN ADDITIONAL MEETING WITH THE APPLICANT. Comments are forth coming. SUP M. 1. A noise study is required if the facility is within 300 feet of a residential area. The study must demonstrate that the proposed activity will comply with local noise standards. Site Plan M. 1. DRINKING WATER PROTECTION: All new commercial establishments within the City of Grand Prairie must be equipped with appropriate cross connection device protection on the main waterline, fire line and irrigation lines. Additional cross connections devices may be required under the provisions of City Code Chapter 13 Article X depending on how water will be used in the facility. Any cross connection devices that are required must be shown on all plan submittals to building inspections. It is required that you provide the make model and location of the backflow preventer to be installed. Providing this information during first submission of building permits will speed up the permitting review process. Testing fees for backflow prevention devices must be paid prior to issuance of building permits. M. 2. SAMPLE POINTS: The Environmental Services Department requires a sample point be installed on the sanitary sewer line. The location and a sample point detail must be shown on the building plans submitted for review with your application for a building permit. Structure and location should meet the requirements of the department. Providing this information during first submission of building permits will speed up the permitting review process. M. 3. HEALTH PERMITS REQUIRED: Anyone wishing to operate a food or drinking establishment, food warehouse, child care center, grocery, public swimming pool, or convenience store must make application for a health permit and submit plans for review to the Environmental Services Department before construction is begun or before operation may begin within existing structures. Permits are non-transferable. These fees must be paid prior to issuance of building permits [city code 13-20]. M. 4. CONSTRUCTION ON FIVE OR MORE ACRES: Before beginning site work on any tract which involves one (5) acres or more, or on any lot which is a portion of a tract which involves one (5) acres or more, owners or contractors must file a Notice of Intent (NOI) with the Texas Commission on Environmental Quality (TCEQ) for a construction storm water (general) City of Grand Prairie Page 10 of 15 Printed on 7/8/2016 powered by Legistar

162 File #: , Version: 1 permit. Contractors must have submitted a NOI to the TCEQ, and send a copy of application to the city s Environmental Services Department, at least two (2) days in advance of the start of the project. A Storm Water Pollution Prevention Plan (SWP3) which has been prepared and sealed by a licensed engineer showing storm water quality best management practices (BMPs) for construction activities must be submitted with building permit applications. BMPs must comply with the North Central Texas COG BMP manual, Storm Water Quality Best Management Practices for Construction Activities. Contact the City of Grand Prairie Environmental Services Department at (972) M 5 For development of a tract of land that is greater than one acre in area, the applicant must provide documents demonstrating compliance with Title 30, Part 1, Chapter 330, Subchapter T of the Texas Administrative Code relating to the use of land over closed municipal solid waste landfills. This is a state requirement designed to prevent the development of buildings over old landfills (known and unknown). M. 6. REFUSE CONTAINERS: During all phases of construction projects, all waste disposal services shall be contracted with Grand Prairie Disposal Company, J.C. Duncan. Commercialtype refuse containers (dumpsters and roll-offs) shall be placed at a location arranged in advance with the city s contractor, Grand Prairie Disposal Company, J.C. Duncan. If materials are to be recycled, they shall not be co-mingled with trash. All property owners or facility owners shall contact Grand Prairie Disposal Company at (817) [city code (a)]. Mechanical garbage and trash compactors shall conform to city code sections and The general contractor shall be held responsible for ensuring compliance with these city codes. M. 7. WATER WELLS: Please note any abandoned or currently used water wells on the preliminary and final plat. According to the City of Grand Prairie ordinance and the Texas Water Code Chapter , Plugging of Water Wells, owners of any property where an abandoned well is located must have the well plugged by a licensed well driller, holding a valid registration with the TCEQ. A permit will be required to abandon the well. In addition a copy of the well completion report must be supplied to the Environmental Services Department before any building permit will be issued. M. 9. NUISANCE: No operations or activities may result in creation of a nuisance as defined in city code 29-68(12) to (29). Specifically, no building, road or construction activity may cause water to stand and result in mosquito harborage. I. 10. MOSQUITO HARBORAGE: Property owners shall be responsible for all mosquito control activities on any body of water created as part of the site drainage plan. [city code (3)] I. 11. NOISE: All noise created during the construction and subsequent operational activities conducted on the subject property must comply with City Code Chapter 13, Article XIII, Sections to Construction must be limited the daytime hours between six o clock a.m. and ten o clock p.m. when constructing a building with 300 feet of a residence. A Noise abatement study may be required on any new businesses which may affect residence that live within 300 feet. All businesses must comply with City Code Chapter 13, Article XIII Noise Ordinance I. 12. ILLEGAL STORM WATER RUNOFF: Only rain water is allowed into the storm water system. Any wastewater generated from any swimming pool maintenance, commercial or industrial operations must be discharged to the sanitary sewer. All discharges into the sanitary City of Grand Prairie Page 11 of 15 Printed on 7/8/2016 powered by Legistar

163 File #: , Version: 1 sewer must comply with all federal, state, and local industrial discharge requirements [40 CFR part 122 and city code to 26-69] M. 13. WASH BAYS: Wash bays must be covered to prevent storm water or surface runoff from entering the sanitary sewer system. (City code 26-45(a)(1)] M. 14. GREASE AND SAND TRAPS: Grease and sand traps from automotive centers, service centers, and vehicle wash operations shall be connected to the sanitary sewer system [city code 26-41)] M. 15. VEHICLES IN THE FLOOD PLAIN: Vehicles must not become flooded so that greases, oils, or other automotive fluids do not contaminate storm water. A bulk storage permit is required for these fluids [city code (22)]. M. 16. UNDERGROUND STORAGE TANKS: Applicants for permits to install, repair, or remove underground or above ground storage tanks or their associated piping or any part thereof must contact the Texas Commission of Environmental Quality (TCEQ) and the City of Grand Prairie Environmental Services Department at (972) prior to beginning work on the project. M. 17. MANUFACTURING: The Environmental Services Department must review all manufacturing or industrial operations before construction is begun. [City code 26-51] M. 18. SPECIFIC COMMENTS: All existing buildings and facilities must be upgraded to comply with current health and water quality standards before a new certificate of occupancy can be issued. These issues will be addressed during the building review process. M. 21. DUMPSTER ENCLOSURE: For new business customers seeking a certificate of occupancy or submitting a site layout, must adhere to requirements outlined in Commercial Garbage Collection and Container Requirements, which may be accessed at: < FIRE DEPARTMENT: Joel Anderson, (972) M. 1. Site plan should also include existing and proposed fire hydrant locations. M. 2. Site plan shall contain fire lane concept and dimensions. M. 3. Gates shall have a Knox padlock. M. 4. Address to be posted per City Ordinance. TRANSPORTATION SERVICES: Daon Stephens, (972) M. 1. Improve Shady Grove Road to handle commercial traffic. M. 2. Driveways need to be constructed in compliance with the City s Access Management Policy in Article 23 of the Unified Development Code (UDC) M. 3. Provide actual right-of-way for Shady Grove Road instead of variable. Additional right-of-way may be required. Shady Grove is a M4U (Minor arterial, 4-lane, undivided) roadway on the City s Master Thoroughfare Plan (MTP) which requires 70 of right-of-way. M. 4. Construct sidewalks along Shady Grove. Body AN ORDINANCE OF THE CITY OF GRAND PRAIRIE, TEXAS, AMENDING THE ZONING ORDINANCE AND MAP SHOWING THE LOCATION, BOUNDARY AND USE OF CERTAIN PROPERTY FOR A SPECIFIC USE PERMIT FOR A MASONRY CONTRACTOR S SHOP WITH OUTSIDE STORAGE WITHIN THE LIGHT INDUSTRIAL (LI) DISTRICT, TO WIT: BEING A ACRE TRACT OF LAND SITUATED IN THE JOHN SPOON SURVEY, ABSTRACT NO. 1326, CITY OF GRAND PRAIRIE, DALLAS COUNTY, TEXAS, AND AS City of Grand Prairie Page 12 of 15 Printed on 7/8/2016 powered by Legistar

164 File #: , Version: 1 MORE PARTICULARLY DESCRIBED BELOW; SAID ZONING ORDINANCE AND MAP BEING NUMBERED ORDINANCE NUMBER 4779 AND PASSED ON NOVEMBER 20, 1990; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND TO BECOME EFFECTIVE UPON ITS PASSAGE AND APPROVAL WHEREAS, the owners of the property described herein below filed application with the City of Grand Prairie, Texas, petitioning an amendment of the Zoning Ordinance and map of said city so as to amend the zoning designation of said site to allow a Masonry Contractor s Shop with Outside Storage within the Light Industrial (LI) District; and WHEREAS, the Planning and Zoning Commission of Grand Prairie, Texas, held a public hearing on said application on July 11, 2016, after written notice of such public hearing before the Planning and Zoning Commission on the proposed Specific Use Permit had been sent to owners of real property lying within 300 feet of the property on which the creation of a Masonry Contractor s Shop with Outside Storage within the Light Industrial (LI) District is proposed, said Notice having been given not less than ten (10) days before the date set for hearing to all such owners who rendered their said property for City taxes as the ownership appears on the last approved City Tax Roll, and such Notice being served by depositing the same, properly addressed and postage paid, in the City Post Office; and WHEREAS, after consideration of said application, the Planning and Zoning Commission of the City of Grand Prairie, Texas voted 8 to 0 to recommend to the City Council of Grand Prairie, Texas, that said Zoning Ordinance and Map be amended to allow a Masonry Contractor s Shop with Outside Storage within the Light Industrial (LI) District; and WHEREAS, Notice was given of a further public hearing to be held by the City Council of the City of Grand Prairie, Texas, in the City Hall Plaza Building at 6:30 o'clock P.M. on July 12, 2016, to consider the advisability of amending the Zoning Ordinance and Map as recommended by the Planning and Zoning Commission, and all citizens and parties at interest were notified that they would have an opportunity to be heard, such Notice of the time and place of such hearing having been given at least fifteen (15) days prior to such hearing by publication in the Fort Worth Star Telegram, Fort Worth, Texas, a newspaper of general circulation in such municipality; and WHEREAS, all citizens and parties at interest have been given an opportunity to be heard on all the matter of the Specific Use Permit and the City Council of the City of Grand Prairie, Texas, being informed as to the location and nature of the specific use proposed on said property, as well as the nature and usability of surrounding property, have found and determined that the property in question, as well as other property within the city limits of the City of Grand Prairie, Texas, has changed in character since the enactment of the original Zoning Ordinance to the extent that a specific use may be made of said property as herein provided and by reason of changed conditions, does consider and find that this amendatory Ordinance should be enacted since its provisions are in the public interest and will promote the health, safety and welfare of the community. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS: SECTION 1. That Ordinance Number 4779, being the Zoning Ordinance and Map of the City of Grand Prairie, Texas, showing the locations and boundaries of certain districts, and said Zoning Ordinance and Map having been made a part of an Ordinance entitled: "THE UNIFIED DEVELOPMENT CODE OF THE CITY OF GRAND PRAIRIE, TEXAS, AS PASSED AND APPROVED BY THE CITY COUNCIL ON THE 20TH DAY OF NOVEMBER, 1990, TOGETHER WITH ALL AMENDMENTS THERETO AND ENACTING A REVISED ORDINANCE ESTABLISHING AND PROVIDING FOR ZONING REGULATIONS; CREATING USE DISTRICTS IN ACCORDANCE WITH A COMPREHENSIVE PLAN and passed and approved November 20, 1990, as amended, is hereby further amended so as to establish a Specific Use Permit numbered for the property located as shown in attached Exhibit A - Location Map and legally described as City of Grand Prairie Page 13 of 15 Printed on 7/8/2016 powered by Legistar

165 File #: , Version: 1 shown in attached Exhibit B - Legal Description. SECTION 2. PURPOSE AND INTENT The purpose of this Ordinance is to provide the appropriate restrictions and development controls that ensure this Specific Use Permit is compatible with the surrounding development and zoning and to also ensure that the development complies with the City s Comprehensive Plan and Unified Development Code. SECTION 3: STANDARDS AND CONDITIONS For operation of a Masonry Contractor s Shop with Outside Storage within the Light Industrial (LI) District, the following standards and conditions are hereby established as part of this ordinance: 1. The development shall maintain full adherence, unless herein modified, with all Federal, State and Local regulations; including, but not necessarily limited to, all applicable standards and regulations of the Grand Prairie Municipal Code and Unified Development Code. 2. The development shall adhere to the City Council approved Exhibit C - Site Plan, which include the following exceptions (appeals) to the above noted standards: a. Articulation Standards- the applicant is requesting an exception or appeal to the SH 161 Corridor Overlay building articulation standard for the Shop/Maintenance Building and Mill/Fabrication Building. b. Chain-link Screening Fence - the applicant is requesting an exception or appeal of the requirement for a Type 3 fence along the east property line. 3. The development shall further adhere to all Development Review Committee comments, as contained in case file SU151102/S and case memo, that are not in conflict with City Council approval as provided within this ordinance. SECTION 4: COMPLIANCE All development must conform to the approved site plan and all exhibits incorporated as exhibits to this ordinance, as well as those incorporated herein by reference. 1. By this Ordinance, this Specific Use Permit shall automatically terminate in accordance with Section of the Unified Development Code if a Certificate of Occupancy is not issued for said use within one (1) year after City Council adoption of this Ordinance, or upon cessation of said use for a period of six (6) months or more. 2. Furthermore, by this Ordinance, the City Council shall conduct a public hearing one (1) year after City Council approval of this Specific Use Permit to confirm compliance with all applicable codes which shall include, but not be limited to, the requirements of this Ordinance, the Unified Development Code, the City of Grand Prairie Code of Ordinances, city adopted building codes, city adopted fire codes and with other applicable regulatory requirements administered and/or enforced by the state and federal government. 3. It shall be unlawful for the owner, manager, or any person in charge of a business or other establishment to violate the conditions imposed by the City Council when a Specific Use Permit is granted, and the violation of those conditions could result in a citation being issued by the appropriate enforcement officers of the City of Grand Prairie. Violation of this provision may be punishable in accordance with Section 1-8 of the Code of Ordinances of the City. 4. This Specific Use Permit shall run with the land and therefore may be transferred from owner to owner; City of Grand Prairie Page 14 of 15 Printed on 7/8/2016 powered by Legistar

166 File #: , Version: 1 however, each new owner shall obtain a new Certificate of Occupancy. 5. The Certificate of Occupancy shall note the existence of this Specific Use Permit by its number and title. SECTION 5: It is further provided that in case a section, clause, sentence, or part of this Ordinance shall be deemed or adjudged by a Court of competent jurisdiction to be invalid, then such invalidity shall not affect, impair, or invalidate the remainder of this Ordinance. SECTION 6: All ordinances or parts of ordinances in conflict herewith are specifically repealed. SECTION 7: That this Ordinance shall be in full force and effect from and after its passage and approval. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE ON THIS THE 12TH DAY OF JULY Ordinance No. Case No. SU160602/S Specific Use Permit No. City of Grand Prairie Page 15 of 15 Printed on 7/8/2016 powered by Legistar

167 SPRINGBROOK ELLIS HARDROCK HWY 161 SB JOHNSONS JELMAK LEYFAIR HWY 161 OFF RP SB HWY 161 SVC NB HWY 161 ON RP NB NO OFFICIAL NAME HWY 161 NB HWY 161 SVC SB SHADY GROVE CASE LOCATION MAP Case Number SU160602/S NATIONAL STONE MGMT INC City of Grand Prairie Planning and Development (972)

168 HARDROCK HWY 161 SB HWY 161 NB HWY 161 SVC SB JOHNSONS PROPERTY OWNER NOTIFICATION JELMAK 13 NO OFFICIAL NAME LEYFAIR HWY 161 OFF RP SB HWY 161 SVC NB HWY 161 ON RP NB SHADY GROVE STALLION FILLY 5 9 TRINITY NATIONAL STONE MANAGEMENT INC Case Number: SU160602/S Case Location 300ft Buffer Properties Within Buffer