RURAL MUNICIPALITY OF WOODLANDS COUNCIL MINUTES

Transcription

1 RURAL MUNICIPALITY OF WOODLANDS COUNCIL MINUTES The regular meeting of Council of the Rural Municipality of Woodlands was held in the Municipal Office on Tuesday, September 27, 2011 at 4:30 p.m. D.S.T. with Reeve Don Walsh in the chair, and the following Councillors present: Ila Buchanan, Gavin Jones, Trevor King, Doug Oliver and Garry Peltz. Also present: Lynn Kauppila, Chief Administrative Officer, as recording secretary. Councillor Carl Fleury was absent with reason. Councillor Doug Oliver arrived at 4:42 p.m. with reason. Councillor Doug Oliver was excused at 7:45 p.m. with reason. CALLED TO ORDER With a quorum present, Reeve Walsh called the meeting to order at 4:30 p.m. ADOPTION OF AGENDA Adopt Agenda Resolution No. 463/11 Jones-Buchanan BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands adopt the agenda for the regular meeting of September 27, 2011 with the addition of the following: Delegation: 4:30 p.m. Al Caron and Frank Minaker Finance: Stonewall Teulon Tribune Upcoming community awareness events Protective: Rockwood-Woodlands By-Law Enforcement/Animal Control District Board Request amendment to Schedule B in Agreement No. 09/02 Manitoba Building Official Association Fall Seminar (res) Transportation: Welders Supply Limited Open House on September 28 th, 2011 in Winnipeg (res) Drainage: Wall/Fleury Drain Wind Set-Up Alerts September 24, 25, 26, 27, 28 Committee Minutes September 20, 2011 G & T Bobcat Services Amend Agreement 353/11 (res) Site Supervisor Condition of Lot #28 in Long Beach area Ruby Grymonpre Appeal decision not to install geotubes on Lot 305B RM of Rockwood Joint meeting to discuss drainage issues along Meridian Road and Road 78 (res) Alice Dent Geotubes at Twin Beach and Lot 308 Drainage along Jubilee Road Economic Development: EDAM Fall Forum Creative Economy November 2-4, 2011 (res). Public Hearing: Delegations: Planning & Economic Development: REPORTS OF STANDING COMMITTEES

2 Financial Services Councillor Jones - Payment of Accounts (res) COUNCIL MINUTES -2- SEPTEMBER 27, Deputy Minister of Local Government Property Tax Relief Program (T-2041) - Tax Sale Set Reserve Bid (res) - Tax Sale Municipal bid on tax sale property (res) - Property Tax Relief Applications (res) Personnel & Policy Councillor Oliver - CAO Report (res) - Prairie Dog Central Railway Annual Banquet & Awards Dinner October 15, 2011 (P-1671) - Operating Engineers of Manitoba Notice to Commence Negotiations Contract Expiry December 31, 2011 Protective Services- Councillor Peltz - Joint fire services agreement with Stonewall, Rockwood and Woodlands - Office of the Fire Commissioner Municipal By-law Administration Course cancelled (S-1925) - Emergency Measures Organization Approval for 9 th extension of State of Local Emergency - Emergency Measures Organization Request extension of State of Local Emergency (2 res) - Condition of Property 21/ (Erinview) Transportation Services Councillor Fleury - Jon Close Lot damage and damage to driveway due to flood (T-2097) - MTS Allstream Inc. Municipal Rights-of-Way Application Form Road 76.5 (M- 1327) - Committee Minutes September 20, 2011 Drainage Councillor Oliver - Tony VandenBroeck Railroad tracks by property (C-327) - Glenn Black and Connie Claeys Municipal Food-Proof Application NE Russ Evans Ditch at 17 & 21 Solvason (W-2345) - Wind Set-Up Alerts September 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23 - News Media Services Wind alerts issued for Lake Winnipeg, Lake Manitoba above the Narrows - Wayne Oliver Ditching and drainage issues (O-1599) - Lake Manitoba Flood Rehabilitation Committee Compensation Programs Parts C and D (L-1299) - Manitoba Water Stewardship Acknowledge receipt of application for Licence to Construct Drainage Works in NE W - Marquette rural water line cleanup works (M-1332) - Red River Basin Commission Ex Officio/Board Meeting Agenda (W-2327) - Red River Basin Commission North Chapter September 29 Meeting Agenda, June 23, 2011 Meeting Minutes and Operating Procedures (W-2327) - A.P.E. Construction Ltd.- Quote for work on Road 81N (T-2049) (res) - The Puratone Corporation Culvert installation approval (R-1855) - G. Tramley Twin Beach Residents (T-2097) - John Howden Flood and insurance matters (T-2097) - Manitoba EMO Emergency Preparedness for Everyone Conference (S-1925) (res) - Red River Basin Commission 29 th Annual Conference January 24-26, 2012 (W- 2327) (res) - Collegiate Street Swale Relocation (W-2320) - Shoal Lakes & Goulet Lake 2011 Levels (W-2331) - West Interlake Watershed Conservation District Annual Levy Contribution (R-1894) - Manitoba Agricultural Services Corporation Demolition of damaged lake Manitoba homes and cottages (T-2097) - Karin Durand Channel at end of Twin Beaches Road (T-2097) Environmental Health Services Reeve Walsh - Committee Minutes September 13, Breakfast on the Frontier The Dangers of Manitoba s Hog Expansion Moratorium (S-1925) - Call2Recycle Household battery and old cell phone recycling in Manitoba (E- 578) Public Health & Welfare Services Councillor Peltz -

3 Economic Development, Land Use & Airport Commission Councillor King - The Cutting Edge Experiential Tourism Workshop October 17-20, 2011 (res) - Interlake Housing Forum November 10, 2011 (S-1925) (res) COUNCIL MINUTES -3- SEPTEMBER 27, Interlake Tourism September 21 Enterprise (T-2078) - Oak park Estates Inc. Storage Container (O-1501) - Committee Minutes September 20, 2011 Recreational & Cultural Services Councillor King - South Interlake ATV Club Woodroyd Staging Area/Picnic Site Grand Opening (S-1999) (res) - Interlake Development Corporation Thank you for prize contribution for Annual Golf Tournament (I-987) Sewer & Water Utilities Councillor Jones - Building Committee Councillor Fleury - LUD of Warren Councillor Peltz - Committee Minutes September 19, Bobcat Services Quote for work on Riddell Street (res) - Bobcat Services Quote for work on swale between 47 and 51 Poplarwood Drive (res) Planning - Community & Regional Planning Branch Proposed Subdivision NE W Grant - Community & Regional Planning Branch Proposed Subdivision SE W Tully GENERAL Resolution No. 464/11 South Interlake Jones-Oliver ATV Club Grand BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands approve Opening of the attendance of Council members at the grand opening of the South Interlake ATV Staging Area Club s staging area, held on September 25, EDAM Fall Forum Resolution No. 465/11 King-Peltz BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands authorize the Economic Development Officer to attend the EDAM Fall Forum being held in Otterburne, November 2-4, 2011 at a cost of $ Interlake Housing Forum Resolution No. 466/11 King-Jones BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands authorize members of Council and the Economic Development Officer to attend the Interlake Housing Forum being held in Teulon, November 10, 2011 at a cost of $25.00 per person. Resolution No. 467/11 The Cutting Edge- Peltz-Buchanan Experiential BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands Tourism authorize the Economic Development Officer to attend The Cutting Edge Workshop Experiential Tourism Workshop being held in Riding Mountain National Park, October 17-20, 2011 at a cost of $

4 COUNCIL MINUTES -4- SEPTEMBER 27, 2011 In Camera Resolution No. 468/11 Peltz-Buchanan WHEREAS subsection 152(3) of The Municipal Act provides that a Council may close a meeting to the public to meet as a committee to discuss certain matters; NOW THEREFORE BE IT RESOLVED THAT Council close the meeting to the public to meet as a committee to discuss: personnel matter preliminary discussion legal matter. Out of Camera Resolution No. 469/11 Oliver-Buchanan WHEREAS section of By-law No. 2593/10 of the Rural Municipality of Woodlands provides that a member of council must keep in confidence a matter that is discussed at a meeting closed to the public under subsection 152(3) of The Municipal Act until the council passes a resolution allowing the matter to be discussed publicly; and WHEREAS subsection 152(4) of The Municipal Act provides for the Council to only pass a resolution to reopen a closed meeting to the public; THEREFORE BE IT RESOLVED THAT the Council re-open the meeting to the public. READING AND CONFIRMATION OF MINUTES Adopt Minutes Resolution No. 470/11 Peltz-Jones BE IT RESOLVED THAT the Council of the Rural Municipality of Woodlands adopt the minutes of the regular meeting held on September 13, 2011, with the following amendment to Resolution No. 456/11 by removing 10 culvert in paragraph 2 and inserting 12 culvert. BY-LAWS Resolution No. 471/11 By-law 2602/11 Jones-Peltz Est. Desig. Officer BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands gives first Position to Enforce reading to By-law No. 2602/11 to establish a Designated Officer position to enforce by- By-laws & Acts laws, The Act and any other Act the Municipality is authorized to enforce. 1 st Reading Resolution No. 472/11 By-law 2602/11 Buchanan-Oliver Est. Desig. Officer BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands gives Position to Enforce second reading to By-law No. 2602/11 to establish a Designated Officer position to

5 By-laws & Acts 2 nd Reading enforce by-laws, The Act and any other Act the Municipality is authorized to enforce. COUNCIL MINUTES -5- SEPTEMBER 27, 2011 Resolution No. 473/11 By-law 2603/11 Jones-Oliver Amend By-law WHEREAS By-law No. 2074, being a by-law to license and regulate the placing and 2074 locating of house trailers and mobile homes, provides for the establishment of license 1 st Reading fees for trailers within mobile homes parks; THEREFORE BE IT RESOLVED THAT By-law No. 2603/11, being a by-law to amend By-law No and amendments thereto, be given first reading at this meeting. Resolution No. 474/11 By-law 2603/11 Peltz-King Amend By-law WHEREAS By-law No. 2074, being a by-law to license and regulate the placing and 2074 locating of house trailers and mobile homes, provides for the establishment of license 2 nd Reading fees for trailers within mobile homes parks; THEREFORE BE IT RESOLVED THAT By-law No. 2603/11, being a by-law to amend By-law No and amendments thereto, be given second reading at this meeting. FINANCE Report of Finance Committee Resolution No. 475/11 Buchanan-Peltz BE IT RESOLVED THAT the report of the Finance Committee be received, that the following accounts be paid: General cheque numbers through in the amount of $83, and that payments made after the September 13, 2011 meeting, cheque numbers through in the amount of $852, be approved. 1 Abstained Doug Oliver Property Tax Relief Program Applications Resolution No. 476/11 Oliver-Buchanan WHEREAS the Province of Manitoba has introduced a special provincial Property Tax Relief Program recognizing the loss in value of properties significantly damaged by the 2011 record flooding; and WHEREAS the Municipality has set a budget based on receipt of the tax revenue and the Property Tax Relief Program ensures municipal revenues are maintained; and WHEREAS the Province requested the Municipality to prepare a list of properties complete with date damage occurred and submit the list to Manitoba Local Government; and WHEREAS upon receipt of the list of affected properties Manitoba Local Government will calculate the amount of relief to be received and provide the Municipality with Property Tax Relief Statements for the affected property owners and Manitoba Finance will remit the total amount of tax relief to the Municipality; THEREFORE BE IT RESOLVED THAT Council adopts the attached Schedule A

6 listing of properties with the date the damage occurred and list to be forwarded to the Province for their consideration in the administration of the Property Tax Relief Program. COUNCIL MINUTES -6- SEPTEMBER 27, 2011 Set Tax Sale Reserve Bid Resolution No. 477/11 Oliver-Peltz WHEREAS pursuant to Section 372 of the Municipal Act a municipality may set a reserve bid in the amount of the tax arrears and costs in respect of the property; THEREFORE BE IT RESOLVED THAT the Rural Municipality of Woodlands place a reserve bid in the amount of all arrears and costs in respect of the following properties: Roll Number Legal Description GENERAL Lots 21 and 22, Block 2, Plan 2493 in N 1/2 of NE 1/ W. CAO Report Resolution No. 478/11 Jones-Oliver BE IT RESOLVED THAT the Chief Administrative Officer Report dated September 27, 2011 be received by Council of the Rural Municipality of Woodlands as information; and FURTHER BE IT RESOLVED THAT the recommendations contained in the report be approved. Extend SOLE Resolution No. 479/11 Oliver-King WHEREAS the Rural Municipality of Woodlands continues to encounter serious flooding from high water levels that requires prompt action to prevent harm or damage to the safety, health or welfare of persons located within the boundaries of the Rural Municipality of Woodlands and to prevent damage to property within those boundaries; and WHEREAS it is deemed necessary to take action as required (which may include limit access or close roads, evacuate people and/or livestock, and access property without warrant) in order to limit or eliminate the threat to life, property or the environment; Extend SOLE THEREFORE BE IT RESOLVED THAT pursuant to Section 11(5) of The Emergency Measures Act, Chapter E80 of the Continuing Consolidation of the Statutes of Manitoba, the Council of the Rural Municipality of Woodlands is requesting that the declaration for state of local emergency be extended throughout all of the Rural Municipality of Woodlands from the 28 th day of September, 2011 to the 11 th day of October, Resolution No. 480/11 Buchanan-Jones WHEREAS the Rural Municipality of Woodlands continues to encounter serious flooding from high water levels that requires prompt action to prevent harm or damage to the safety, health or welfare of persons located within the boundaries of

7 the Rural Municipality of Woodlands and to prevent damage to property within those boundaries; and WHEREAS it is deemed necessary to take action as required (which may include limit access or close roads, evacuate people and/or livestock, and access property without warrant) in order to limit or eliminate the threat to life, property or the environment; COUNCIL MINUTES -7- SEPTEMBER 27, 2011 THEREFORE BE IT RESOLVED THAT pursuant to Section 11(5) of The Emergency Measures Act, Chapter E80 of the Continuing Consolidation of the Statutes of Manitoba, the Council of the Rural Municipality of Woodlands is requesting that the declaration for state of local emergency be extended throughout all of the Rural Municipality of Woodlands from the 12 th day of October, 2011 to the 25 th day of October, FINANCE Resolution No. 481/11 Community King-Buchanan Sponsorship Ad WHEREAS the Stonewall-Teulon Tribune provided a quote dated September 22, 2011 for special events and publishing dates to support them by way of Community Sponsorship Ad; THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands agrees to publish an advertisement for the Fire Prevention Week at a cost of $50.00 and Remembrance Day at a cost of $99.00 and all applicable taxes. GENERAL MBOA Fall Seminar Resolution No. 482/11 Jones-Oliver BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands authorizes the Building Inspector to attend the Manitoba Building Officials Association Fall Seminar to be held on October 26 th and 27 th, 2011 at the Canad Inns Garden City in Winnipeg; and FURTHER BE IT RESOLVED THAT all costs incurred to be shared on 1/3 basis between the Rural Municipality s of Woodlands, Cartier and St. Francois Xavier. Welders Supplies Open House PDC Annual Banquet & Awards Dinner Resolution No. 483/11 Oliver-King BE IT RESOLVED THAT Council of the R.M. of Woodlands authorizes the attendance of Council members and Public Works employees at the Welders Supplies Limited Open House in Winnipeg on September 28 th, Resolution No. 484/11 Jones-Oliver BE IT RESOLVED THAT Council of the R.M. of Woodlands authorizes Councillor Garry Peltz to attend the Prairie Dog Central Railway Annual Banquet & Awards Dinner being held on Saturday, October 15, 2011 at 5:00 p.m. at The Hitch n Post.

8 Approve Quote From APE Const. For Road 81N Resolution No. 485/11 Jones-Buchanan BE IT RESOLVED THAT upon the recommendation of the Drainage Committee, Council of the R.M. of Woodlands approves the quote from A.P.E. Construction COUNCIL MINUTES -8- SEPTEMBER 27, 2011 dated September 15, 2011 in the amount of $26, plus applicable taxes to clear and pile bush, construct road and ditch and install culvert on Road 81N. Brandon Emerg. Support Team Conference Red River Basin Land & Water Internal Summit Conference MTS Rights-of- Way Application Road 76.5 & 1W Resolution No. 486/11 King-Jones BE IT RESOLVED THAT upon the recommendation of the Drainage Committee, Council of the R.M. of Woodlands authorize the attendance of Council members at the Brandon Emergency Support Team Conference being held at the Keystone Centre in Brandon, November 9, 2011 in the amount of $75.00 per person. Resolution No. 487/11 Buchanan-Jones BE IT RESOLVED THAT upon the recommendation of the Drainage Committee, Council of the R.M. of Woodlands authorize the attendance of Council members at the 29 th Annual Red River Basin Land & Water Internal Summit Conference being held at the Fort Garry Hotel in Winnipeg, January 24 to January 26, 2012 in the amount of $ per person. Resolution No. 488/11 Buchanan-King WHEREAS the R.M. of Woodlands is in receipt of a Municipal Rights-of-Way Application Form from MTS; and WHEREAS MTS has requested to direction push cable under Road 76.5 from NW W to SW W approximately 400 meters east of the intersection of Road 76.5 and Road 1W and place a pedestal on the South side of 76.5 on the 0.3m line of 76.5 as per File No ; and WHEREAS MTS needs to complete these works in order to replace defective cable serving Riddell s Roasters that is currently out of service/marginal; THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Woodlands approve the Municipal Rights-of-Way Application from MTS being File No with notification given to the Municipality 48 hours prior to the commencement of the work; and FURTHER BE IT RESOLVED THAT the Chief Administrative Officer be authorized to execute the MTS Rights-of-Way Application. Resolution No. 489/11 Agreement 353/11 Peltz-Jones Amend Schedule B WHEREAS Council of the Rural Municipality of Woodlands entered into an agreement with G & T Bobcat Services as set out in Agreement 353/11, for the removal of debris along the Twin Beach Road South within the Rural Municipality of Woodlands; and

9 WHEREAS Council of the Rural Municipality of Woodlands and G & T Bobcat Services agree to amend Schedule B Payment Rate and Terms of Agreement 353/11 to include the hourly rate for one pickup truck with 2 employees; THEREFORE BE IT RESOLVED THAT the Amended Schedule B Payment Rate and Terms replaces the original Schedule B attached to Agreement 353/11. COUNCIL MINUTES -9- SEPTEMBER 27, 2011 Meeting with RM of Rockwood Approve Quote Riddell Street Resolution No. 490/11 King-Peltz BE IT RESOLVED THAT Council of the R.M. of Woodlands authorizes the attendance of Council members and Chief Administrative Officer at a joint meeting with Council of the Rural Municipality of Rockwood on Wednesday, October 5, 2011 at 7:00 p.m. in the Rockwood Municipal Office. Resolution No. 491/11 Peltz-Jones THAT upon the recommendation of the Committee of the L.U.D. of Warren, Council of the R.M. of Woodlands approve the quote from Bobcat Service to haul fill to cover culverts, build up excavated area and level off to finished grade along Riddell Street, in the amount of $ Resolution No. 492/11 Approve Quote King-Peltz To Haul Fill To THAT upon the recommendation of the Committee of the L.U.D. of Warren, Council Swale Between 47 of the R.M. of Woodlands approve the quote from Bobcat Service to haul fill from & 51 Poplarwood the Warren lagoon to the swale between 47 and 51 Poplarwood Drive, in the amount TABLED of $1, Tabled COMMUNICATIONS FROM SUBJECT DISPOSITION AMM September 9, 2011 News Bulletin rec d for info Prairie Mobile New tower sites available for better rec d for info Communications coverage (R-1805) MTCML September 2011 Newsletter (U-2160) rec d for info FCM News week of September 12 (F-615) rec d for info Long Term & Continuing 2011 Manitoba Election Open rec d for info Care Association of letter from LTCAM to Party Manitoba Leaders (L-1299) Emergency Measures Regional Emergency Manager of rec d for info Organization Eastern Region (E-523) Government of Canada National Seniors Day 2011 (N-1499) rec d for info Adjournment Resolution No. 493/11 Jones-King BE IT RESOLVED THAT we do now adjourn this meeting at 8:45 p.m. to meet again Tuesday, October 11, 2011 at 9:30 a.m.

10 Reeve Donald Walsh Chief Administrative Officer Lynn Kauppila, C.M.M.A.