PREMISES & ESTATE DEPARTMENT LOCAL HEAD OFFICE, BANK STREET, KOTI HYDERABAD Phone: Fax: E mail

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1 PREMISES & ESTATE DEPARTMENT LOCAL HEAD OFFICE, BANK STREET, KOTI HYDERABAD Phone: Fax: E mail agmpre.lhohyd@sbi.co.in NOTICE INVITING TENDER State Bank of India invites sealed tenders in two bid formats to procure LED light fixtures for LCPC Office, Moulali, Secunderabad. 1 NIT No: HV/LED/LCPC/MOULALI dated: 28/06/ Name of work Supply of LED light fixtures. 3 Delivery Site LCPC Office, Moulali, Secunderabad. 4 Eligibility Approved brands (PHILIPS/ HAVELLS / WIPRO /CG / BAJAJ /GE/ FORTUNEART/SURYA/PANASONIC) only shall participate in the Tender. 4 EMD Rs.7900 /- Inform of DD/Bankers cheque. 5 Validity of the Bids Validity Shall be 3 months from the date of opening bids. 6 Tender document can be download from 8 Due Date & Time for receiving the Bids. 9 Date & Time for opening the Technical bids. Bank s website from to Under procurement News. Bids Should reach us on or before 15:00hrs on Bids received after the above date / time will not be considered. 15:30hrs on For any clarification please contact Asst Manager(Electrical) Bank reserves the right to accept or reject any tender/cancel the tender without assigning any reason thereof. ASSISTANT GENERAL MANAGER (P&E)

2 GENERAL TERMS AND CONDITIONS 1. Dealers having service centers in Hyderabad are only eligible. Dealers should enclose a valid authorization letter from the approve brands. Bids received without authorization letter will be rejected. 2. The envelopes containing the tender (Technical bid & Financial bid in separate sealed envelope) should be enclosed and submitted in another large size envelope duly sealed and marked with the name of the work/nit No and date of opening. Note: Price Bid should contain only prices in SBI format, and no other terms and conditions. All other documents including EMD shall be enclosed in Technical bid. 3. Your Bid should reach us at State Bank of India, Premises & Estate Department, Local Head Office, III Floor, Bank Street, Koti, Hyderabad On or before hrs on The technical bid will be opened at hrs on the same day. The date of opening of Financial bid will be later intimated to the technically qualified bidders. Tenders received without proper sealing will be summarily rejected. 4. Tenderers should quote the tender amount in figures as well as in words separately in financial bid. The tenderers should mention their VAT/Sales Tax/ Service Tax registration number. 5. Earnest Money Deposit (EMD): In the form of DD /TDR /Banker s cheque valid till contract valid period for an amount of Rs.7900/- in favor of ASSISTANT GENERAL MANAGER, PREMISES & ESTATE DEPT, SBI, LHO, KOTI, HYDERABAD should be enclosed along with the Technical bid. Tenders without EMD will be rejected. EMD will be retained as security deposit and will be returned to the successful tenderer after the contract valid period. EMD of unsuccessful tenderer will be returned and no interest will be paid 6. Tenderer are requested to enclose the check list & Technical specification duly filled in as per proforma attached. Incomplete check list & Technical specification may result in rejection of the tender 7. Tenderer should affix his signature with rubber stamp at the bottom of pages on all the tender documents. 8. Payment Terms: i. No advance is payable. ii. On receipt of complete materials with satisfactory test reports at site 95% of

3 cost will be paid within 30 days. iii. The balance of 5% (Including ISD) of cost will be treated as Retention money deposit which will be released after the defect liability period of 2 year from the date of Supply. iv. Retention money will be released on producing a Bank guarantee for an equal sum valid until the expiry of the defect liability period. 9. Initial Security deposit: 2% of the contract value including EMD against LOI in the form of DD /TDR /Banker s cheque valid till contract valid period in favor of ASSISTANT GENERAL MANAGER, PREMISES & ESTATE DEPT, SBI, LHO, KOTI, HYDERABAD has to be furnished by the successful tenderer. ISD will be retained towards security deposit and will be returned to the successful tenderer after the defect liability period. 10. Period of Completion: 15 Days from the date of receipt of LOI. 11. Liquidated damages for delay in supply: If the delivery is not done within the stipulated time period, a penalty of ½ % of the contracted value per week subject to a ceiling of 5% of contract value will be levied. 12. Evaluation of Tender Even though separate technical specification is prescribed for different types of lights, the procurement of these quantities will be treated as one item only. L1 will be calculated on the basis of the aggregate amount for the entire lot. The vendor s eligibility will be considered only when they are qualified in technical bid for all the three items individually. In case of any dispute, the decision of State Bank of India shall be final. 13. Packing and Dispatch: The equipment shall be properly and securely packed in boxes and multiple handling and transportation by sea/ air / rail / road under Indian conditions. All equipment/components shall be delivered at LCPC Office, Moulali, Secunderabad 14. Signing of Contract Agreement a) Agreement on stamp paper: The successful tenderer should enter into formal agreement with Bank on stamp paper (at successful tenderer s cost) as per the Bank s standard format. a) The General instructions to the tenderers and special conditions, conditions hereinbefore referred to Conditions of Contract and Technical Specifications enclosed with the tender documents, the subsequent correspondence exchanged between the Bank and the tenderer and the work order placed shall be the basis of the final contract to be entered into with the successful tenderer. b) The Tenderer shall go through the terms and conditions given in the general conditions of contract herewith and his offer shall be strictly in line with the terms specified therein. No deviation from the terms and conditions specified shall be acceptable. Each page of

4 the tender documents should be signed for his/their having acquainted himself/themselves in the general conditions of contract, Technical specifications, etc. c) The tender submitted on behalf of a firm shall be signed by all the partners of the firm or a partner who has the necessary authority on behalf of the firm to enter into the proposed contract. Otherwise the tender may be rejected. d) On receipt of intimation from the Bank of the acceptance of his/their tender, the successful tenderer shall be bound to implement the Contract and within ten days thereof, the successful tenderer shall sign an agreement in accordance with the draft agreement. Notwithstanding the signing of the agreement the written acceptance by the State Bank of India of a tender in itself will constitute a binding agreement between the State Bank of India and the person so tendering, whether such contract is or is not subsequently executed. e) The vendor shall not assign the contract. He shall not sublet any portion of the contract except with the written consent of the Employer. In case of breach of these conditions, the Employer may serve a notice in writing on the vendor rescinding the contract whereupon the security deposit shall stand forfeited to the Employer, without prejudice to his other remedies against the Contractor f) As security against due fulfillment of the terms and obligations of the Contract, Bank reserves the right to take Performance Bank Guarantee for entire contract duration from the successful tenderer in case of low/ abnormally quoted item for successful completion of work within stipulated time. On submission of the above Bank Guarantee for 20% of the contract value, the EMD submitted by the firm will be refunded. 15. The dispute arising out of this contract will be sorted out within the jurisdiction of courts situated in HYDERABAD only. 16. Tenders who do not fulfill all or any of the above conditions or are incomplete in any respect, are liable to summary rejection. 17. Corrigendum if required will be published only in the SBI website So, Tenderers are advised to visit the site before submitting the tender. I/We hereby declare that I/we have read and understood the above instructions for the guidance of the tenderers. Place: Name and Address of the contractor Date: Signature with Date and Seal:

5 COMMERCIAL CHECKLIST S.No Description SBI Terms 1. Validity of bids 90 days from the date of opening Price bids. 2. Emd Rs.7900 /- No interest shall be payable on EMD. 3. Prices Shall remain firm for the entire period of contract. 4. Completion period 15 days from the day of receipt of LOI 5. Liquidated damages Rs.0.5% of the contract value per week subject to maximum of 5% of the contract. 6. Guarantee 2 year after the date of handing over to the bank against any defect. 7. Test Certificate From NABL Accredited Laboratory before supply. 8. Terms of payment 95% within 30 days after receipt of material at our site. No advance will be given. 9. Insurance Shall include for transit, storage & erection etc. 10. Security deposit 5% till end of defect liability period. No interest shall be payable on SD. 11. Initial Security 2% of the total contract value against LOI. No interest deposit 12. Period of honoring certificate shall be payable on ISD. 1 month Vendor to confirm. The above terms are accepted by us. Signature of the contractor Name of the firm Seal of the firm

6 TECHNICAL SPECIFICATIONS/ REQUIREMENTS Vendor has to duly fill the Technical Specification, attach their catalogue and mark the model in the catalogue. 1. Technical Specification for 2x2 Square LED Panel Sl.No. Parameter Bank s Requirement VENDOR S OFFER 1. Lumens 3230 Lumen 2. Wattage < 34 Watts 3. Colour Temperature 4000k 4. Luminous efficacy 110 Lumen/Watt 5. System efficiency 95 Lumen/Watt 6. Input Voltage V. however conditions for voltage fluctuation should be considered and the system should be robust enough to withstand such variation in supply. 7. Power factor Driver efficiency 85% 9. Total Harmonic Distortion <10% 10. Input frequency Hz 11. Usage Hours Continuous 12. Life hours 13. Mounting Suitable for Recessed Mounting with Modular/Grid ceilings 14. Electrical Protection Class II 15. Surge protection 3KV 16. IP Rating IP20

7 17. CRI Housing PDC Aluminum 19. Finish White powder coated 20. Diffuser Opal Polycarbonate 21. Distribution Direct, symmetrical 22. Electronic Driver Powered by an independent Isolated, SELV Output electronic LED driver (SMPS based constant current supply) with Output Shortcircuit protection, Reverse Polarity, Open Circuit & Surge protection & other reliability test as per IS:15885 Part 2/Sec 13.Please confirm 23. Operating Temperature -10 to +45 DEG C 24. Guarantee / Warranty 24 months from the date of receipt. 2. Technical Specification for LED Round down-lighter Vendor has to duly fill the Technical Specification, attach their catalogue and mark the model in the catalogue. Sl.No. Parameter Bank s Requirement VENDOR S OFFER 1. Lumens 1350 Lumen 2. Wattage < 15 Watts 3. Colour Temperature 4000k 4. Luminous efficacy 110 Lumen/Watt 5. System efficiency 90 Lumen/Watt 6. Input Voltage V. however conditions for voltage fluctuation should be considered and the system should be robust enough to withstand such variation in supply.

8 7. Power factor Driver efficiency 82% 9. Total Harmonic Distortion <10% 10. Input frequency Hz 11. Usage Hours Continuous 12. Life hours 13. Mounting Fixing into false ceiling by 2 nos. SS springs/ clips. 14. Electrical Protection Class II 15. Surge protection 2.5 KV 16. IP Rating IP CRI Housing White finish polycarbonate ring for holding the diffuser & pressure die-cast aluminium heat sink for efficient dissipation. 19. Finish White powder coated 20. Diffuser High transmittance polystyrene opal diffuser 21. Distribution Glare free, Direct, symmetrical 22. Electronic Driver Powered by integral SMPS based constant current electronic driver with lower THD, Output Short Circuit Protection, Reverse Polarity, Open Circuit & Surge Voltage Protection and other safety tests as per IS 15885Part 2/Sec 13. Please confirm 23. Operating Temperature -10 to +45 DEG C 24. Guarantee / Warranty 24 months from the date of receipt.

9 3. Technical Specification for Surface and wall mounted LED batten with polycarbonate housing and integrated electronic driver. Sl.No. Parameter Bank s Requirement VENDOR S OFFER 1. Lumens 1710 Lumen 2. Wattage < 18 Watts 3. Colour Temperature 4000k 4. Luminous efficacy 110 Lumen/Watt 5. System efficiency 95 Lumen/Watt 6. Input Voltage V. however conditions for voltage fluctuation should be considered and the system should be robust enough to withstand such variation in supply. 7. Power factor Driver efficiency 82% 9. Total Harmonic Distortion < 20% 10. Input frequency Hz 11. Usage Hours Continuous 12. Life hours 13. Mounting Fixed directly into the wall/ ceiling by means of mounting SS clips provided with the fixture. 14. Electrical Protection Class II 15. Surge protection 2.5 KV 16. IP Rating IP CRI Housing Made of ultra slim co-extruded

10 polycarbonate channel with housing part in white finish & diffuser part in reeded opal finish. 19. Finish White. 20. Diffuser High transmittance polystyrene opal diffuser 21. Distribution Glare free, Direct, symmetrical 22. Electronic Driver Integral electronic driver (SMPS based constant current output) with lower THD, Output short circuit protection/open circuit protection, Reverse Polarity & Surge Voltage Protection and other Safety test as per IS15885 Part 2/ Sec Dimension (LXWXH) 1040X25X41 (in mm) 24. Operating Temperature -10 to +45 DEG C 25. Guarantee / Warranty 24 months from the date of receipt. Test Certificate: S.No SBI REQUIRED STANDARDS Vendor to confirm submission of Test Certificate 1. DRIVER SAFETY REQUIREMENT STANDARDS IS PHOTO BIOLOGICAL SAFETY IS NORMS 3. CERTIFICATION LM 79 FOR LUMINAIRE, LM 80 FOR LED SOURCE A test certificate confirming all the offered specification should be furnished for each model within a week after receiving the Purchase order. The Test certificate should be from NABL accredited photometry laboratory. Payment will be released only after obtaining the Test Certificate. Test certificate should contain the Make and Model number & date of testing. Address: Phone No: Id: Signature of tenderer Date:

11 PRICE BID FORMAT The quoted rate should be inclusive of all duties, taxes (including VAT/GST), levies, transportation to site, Octroi charges/entry tax(if applicable) transit insurance, loading-unloading etc. Applicable Tax (IT/VAT/Labor cess) will be deducted from source. No increase in the above rate is acceptable to the Bank. The rates shall be firm throughout the execution of the order. No variation in the quoted rates subsequently will be allowed and no additional claims other than quoted rates will be entertained. S.No Item 1. Supply of 2x2 LED Panel along with driver. As per the given technical specification 2. Supply of LED Down-lighter with integrated driver and mounting springs/clips. As per the given technical specification 3. Surface and wall mounted LED batten with polycarbonate housing and integrated electronic driver. As per the given technical specification Quantity (No s) Make & Model Number Rate(Rs.) Per piece GRAND TOTAL Amount(Rs.) I/We hereby declare that I/we have read and understood the above instructions. Signature of tenderer Address Phone No: Id: Date