AGENDA THURSDAY, JANUARY 31, 2019, 1:45 P.M.

Transcription

1 AGENDA THURSDAY, JANUARY 31, 2019, 1:45 P.M.

2 THE ASSOCIATION OF CENTRAL OKLAHOMA GOVERNMENTS BOARD OF DIRECTORS WILL HOLD A REGULAR MEETING IN THE ACOG BOARD ROOM, 4205 N. LINCOLN BLVD., OKLAHOMA CITY, OKLAHOMA. PLEASE NOTIFY ACOG AT (TDD/TTY CALL STATEWIDE) BY 5 P.M. MONDAY, JANUARY 28, IF YOU REQUIRE ACCOMMODATIONS PURSUANT TO THE AMERICANS WITH DISABILITIES ACT OR SECTION 504 OF THE REHABILITATION ACT. AGENDA 1. CALL TO ORDER (ATTACHMENT 1) 2. APPROVAL OF MINUTES - REGULAR MEETING DECEMBER 13, 2018 (ATTACHMENT 2) 3. COMMUNICATIONS: A. CHAIRMAN'S REPORT B. EXECUTIVE DIRECTOR'S REPORT 4. HEARING OF DELEGATIONS OR CITIZENS BEGINNING OF CONSENT DOCKET CONSENT DOCKET: INFORMATION: Requires a motion to approve, with a second, that all items under the Consent Docket be considered in one vote. A. FINANCE REPORT - JANUARY CLAIMS Deborah Cook, Director of Finance (ATTACHMENT 5-A) INFORMATION: Consideration of materials claims budgeted for the Association in the amount of $130, These claims have been found in order by staff and proper as to form and are recommended for payment. A copy of the Claims List is included in the agenda packet. ACTION REQUESTED: Motion to accept the finance report and approve payment of the January claims against the Association. B. REGIONAL CLEARINGHOUSE REVIEW AND COMMENT REPORT CURRENTLY UNDER REVIEW John Harrington, Division Director of Water Resources (ATTACHMENT 5-B) INFORMATION: The listed projects have been reviewed through the Clearinghouse review process by staff. Final comment letters have been submitted to the applicants. ACTION REQUESTED: Motion to concur with the Clearinghouse action. 1

3 THERE IS NO INTERMODAL TRANSPORTATION POLICY COMMITTEE REPORT THIS MONTH C. REQUEST FOR THIRD EXTENSION TO TOWN OF ARCADIA S REAP GRANT Barbara Hurdman, Special Programs Officer 1 (ATTACHMENT 5-C) INFORMATION: The Town of Arcadia was awarded a Rural Economic Action Plan (REAP) grant in 2017 for replacing a new roof on their community center. Arcadia is now requesting an additional 90-day extension to allow more time to finish the improvements. ACTION REQUESTED: Motion to grant an additional 90-day extension to the Town of Arcadia s REAP Grant END OF CONSENT DOCKET REGULAR AGENDA ITEMS THAT MAY REQUIRE ACOG BOD ACTION A. CONSULTANT CONTRACT FOR THE COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CED) UPDATE Jennifer McCollum, Division Director of Public Relations and Community Development (ATTACHMENT 6-A) INFORMATION: In November 2018, the Association of Central Oklahoma Governments (ACOG) released a Request for Proposals for Comprehensive Economic Development Strategy (CEDS) planning services for the Oklahoma Capital Area Economic Development District, which includes Oklahoma, Cleveland, Canadian and Logan Counties. ACTION REQUESTED: Motion to approve a contract not to exceed $100,000 with the consulting firm selected by the RFP Review Group representing the CEDS Advisory Committee. B. REGIONAL TRANSPORTATION AUTHORITY OF CENTRAL OKLAHOMA RESOLUTION AND STATUS REPORT John M. Sharp, Deputy Director and Division Director of Transportation & Planning Services (ATTACHMENT 6-B) INFORMATION: Transition of the Regional Transit Authority (RTA) Task Force into the Regional Transit Authority Board of Directors. ACTION REQUESTED: Motion to accept the Resolution by ACOG, commending the service of the RTA Task Force. C. ORTHOIMAGERY FOR CANADIAN COUNTY Jennifer Sebesta, Transportation Program Coordinator INFORMATION: In November 2018, ACOG staff released an RFP for regional orthoimagery and detailed planimetric data for communities participating in the 2019 Central Oklahoma Alliance of Government Agencies (COAGA). By combining resources, the participating entities (Edmond, Del City, Midwest City, Moore, Norman, and Canadian County via ACOG) receive 2

4 better pricing since it is more cost effective for mapping contractors to collect aerial imagery for large areas. Five prospective vendors responded to the RFP with detailed bids, which were reviewed by the group for pricing and thoroughness. Upon review, the Sanborn Map Company, Inc. was determined to have the lowest and best bid and has been selected for the 2019 project. The total cost for the COAGA 2019 project is approximately $264,000 for all participating entities. Each city prepares its own contract. As a participant in COAGA 2019, ACOG has requested aerial imagery for Canadian County to assist GIS staff with addressing ACOG has budgeted approximately $30,000 for the purchase of aerial photography this fiscal year. Sanborn Map Company, Inc. has quoted a price of $27,300 for 1 aerial photographs for their portion of the project. The flight is anticipated to occur in February or March 2019 to ensure leaf-off conditions. ACTION REQUESTED: Motion to authorize the Executive Director to negotiate and execute a contract with Sanborn Map Company, Inc. for 2019 aerial photography of Canadian County. D. AGREEMENT BETWEEN ACOG AND THE OKLAHOMA CITY COMMUNITY FOUNDATION Jennifer Sebesta, Transportation Program Coordinator INFORMATION: Staff recommends that the Association of Central Oklahoma Governments (ACOG) enter into an agreement with the Oklahoma City Community Foundation (OCCF) for assistance with the FY 2019 Unified Planning Work Program tasks related to the regional tree canopy study as outlined in the Agreement for a 12-month period beginning February 1, ACTION REQUESTED: Motion to authorize the ACOG Executive Director to negotiate and execute the Agreement for the 12-month period beginning February 1, E. LEGISLATIVE REPORT Jennifer McCollum, Division Director of Public Relations and Community Development 7. NEW BUSINESS 8. ADJOURN INFORMATION: Recap of the Legislative Power Brunch Reception, including photos, feedback, and comments. ACTION REQUESTED: As desired by the Board of Directors. NEXT MEETING: Thursday, February 28, 2019 at 1:45 p.m. 3

5 ATTACHMENT 1 ACOG BOARD OF DIRECTORS CITY/ORGANIZATION MEMBERS ALTERNATES BETHANY CALUMET Hon. Steve Palmer Hon. Lacey Rowell Hon. Phillip Shirey Hon. K. P. Westmoreland Hon. Terry Brungardt Trustee Hon. Mark Stanke Trustee CHOCTAW Hon. Roger Malone Vice- Hon. Mike Birdsong DEL CITY Hon. Ken Bartlett Vice- Hon. Brian E. Linley EDMOND Hon. Elizabeth Waner Hon. Victoria Caldwell EL RENO Hon. Matt White Hon. Tim Robinson FOREST PARK GEARY GUTHRIE Hon. Marianne Yarbrough Trustee Hon. Warren G. Carter Hon. Steven J. Gentling Hon. Dorothy O. Winston Trustee Hon. Tabbitha Kiener Hon. Bobby Allen Hon. Jeff Taylor HARRAH Hon. Kim Bishop Vice- Hon. Tom Barron JONES CITY LANGSTON CITY LEXINGTON Hon. Ray Poland Hon. Alonzo F. Peterson Hon. David Adams Vacant Hon. Lester Clark, Sr. Trustee Hon. Sheila Stevenson Trustee Vacant 1-1

6 ACOG BOARD OF DIRECTORS (Cont.) CITY/ORGANIZATION MEMBERS ALTERNATES LUTHER MIDWEST CITY MOORE Hon. Jenni White Hon. Matt Dukes Hon. Mark Hamm Hon. Jason Roach Vice- Hon. Paxton Cavin Trustee Hon. Pat Byrne Hon. Christine Allen Hon. Glenn Lewis Any Moore MUSTANG Hon. Brian Grider Hon. Jess Schweinberg NICHOLS HILLS Hon. Peter Hoffman Vacant NICOMA PARK NOBLE NORMAN Hon. Brian Foughty Vice- Hon. Marge Hill Hon. Lynne Miller Hon. Mark Cochell Hon. Gail Hatfield Hon. Dianne Gray Hon. Stephen T. Holman OKARCHE Hon. Linda Miller Trustee Hon. Jeff Sadler Trustee OKLAHOMA CITY Hon. Todd Stone Any Oklahoma City PIEDMONT PURCELL SLAUGHTERVILLE Hon. John Brown Hon. Ted Cox Hon. Eugene Dicksion Trustee Hon. Kevan Blasdel Hon. Danny Jacobs Vice Hon. Mike Pollok Hon. Valerie Stockton Trustee 1-2

7 ACOG BOARD OF DIRECTORS (Cont.) CITY/ORGANIZATION MEMBERS ALTERNATES SPENCER UNION CITY THE VILLAGE WARR ACRES YUKON CANADIAN COUNTY CLEVELAND COUNTY LOGAN COUNTY OKLAHOMA COUNTY TINKER AIR FORCE BASE (Associate Member) Hon. Earnest Ware Hon. Larry Maples Trustee Hon. David Bennett Hon. Jim Mickley Hon. Mike McEachern Hon. Marc Hader Commissioner Hon. Rod Cleveland Commissioner Hon. Marven Goodman Commissioner Hon. Carrie Blumert Commissioner No Designee Hon. Paula Mason Vice Hon. Frank Calvin Hon. Jessica Dempsey Hon. Charlie Ross Trustee Hon. Sonny Wilkinson Hon. Cathy Cummings Hon. Roger Godwin Hon. Patrick Woolley Hon. John Knipp Hon. Rick Cacini Hon. Jack Stewart Commissioner Hon. David Anderson Commissioner Hon. Darry Stacy Commissioner Hon. Harold Haralson Commissioner Hon. Michael Pearson Commissioner Hon. Monty Piercy Commissioner Hon. Brian Maughan Commissioner Hon. Kevin Calvey Commissioner Cathy R. Scheirman Base Civil Engineer 1-3

8 SUBJECT: MINUTES OF THE ACOG BOARD OF DIRECTORS MEETING DATE: DECEMBER 13, 2018 ATTACHMENT 2 The regular meeting of the Association of Central Oklahoma Governments Board of Directors was convened at 2:20 p.m., December 13, 2018, at the Association of Central Oklahoma Governments, in the ACOG Board Room, at 4205 N. Lincoln Blvd., Oklahoma City, Oklahoma. The meeting was held as indicated, by advanced notice filed with the Oklahoma County Clerk and by notice posted at the ACOG offices, at least 24 hours prior to the meeting. PRESIDING Chairman Matt Dukes,, Midwest City BOARD MEMBERS PRESENT Hon. Roger Malone, Vice-, Choctaw Hon. Ken Bartlett, Vice-, Del City Hon. Elizabeth Waner, Pro Tempore, Edmond Hon. Steven J. Gentling,, Guthrie Hon. Kim Bishop, Vice-, Harrah Hon. Ray Poland,, Jones City Hon. Mark Hamm,, Moore Hon. Brian Grider,, Mustang Hon. Peter Hoffman,, Nichols Hills Hon. Brian Foughty, Vice-, Nicoma Park Hon. Linda Miller, Trustee, Okarche Hon. Todd Stone,, Oklahoma City Hon. Kevan Blasdel,, Piedmont Hon. Valerie Stockton, Trustee, Town of Slaughterville Hon. David Bennett,, The Village Hon. Larry Maples, Trustee, Union City Hon. Jim Mickley,, Warr Acres Hon. Mike McEachern,, Yukon Hon. Marc Hader, Commissioner, Canadian County Hon. Rod Cleveland, Commissioner, Cleveland County Hon. Marven Goodman, Commissioner, Logan County Hon. Michael Pearson, Commissioner, Logan County ASSOCIATE MEMBER PRESENT None BOARD MEMBERS ABSENT Hon. Steve Palmer,, Bethany Hon. Lacey Rowell,, Calumet Hon. Matt White,, El Reno Hon. Marianne Yarbrough, Trustee, Forest Park Hon. Warren G. Carter,, Geary Hon. Alonzo Peterson,, Langston 2-1

9 BOARD MEMBERS ABSENT (continued) Hon. David Adams,, Lexington Hon. Jenni White,, Luther Hon. Marjorie Hill,, Noble Hon. Lynne Miller,, Norman Hon. Danny Jacobs, Vice-, Purcell Hon. Earnest Ware,, Spencer Hon. Brian Maughan, Commissioner, Oklahoma County GUESTS Hon. Stan Wieczorek,, Cedar Valley Hon. Jerry Cole, Cedar Valley Hon. Glenn Berglan, Goldsby Kelly Schwarz, Arledge & Associates, P.C. Pete White, Attorney STAFF Mark W. Sweeney, Executive Director John M. Sharp, Deputy Director Beverly Garner, Executive Assistant to the Executive Director Anita Kroth, Administrative Assistant Debbie Cook, Finance Division Director Robin McDonald, Accounting Administrative Assistant Jennifer McCollum, PR & Community Development Director Gwendolyn Gordon, Administrative Assistant Brent Hawkinson, 911 Division Director Vellamae Fogarty, 911 Division Administrative Assistant John Harrington, Water Resources Division Director Julie Smedlund, Div. Dir. Special Programs/IT & Facilities David Heald, IT Support Manager Jennifer Sebesta, Program Coordinator, TPS Conrad Aaron, GIS Technician, TPS Hannah Nolen, Associate Planner, TPS Hayden Harrison, Assistant Transportation Planner-System Performance, TPS Eric Pollard, Central Oklahoma Clean Cities Coordinator Angela Hankins, Special Programs Officer 1 Barbara Hurdman, Special Programs Officer 1, REAP Grants Program Manager Phillip Schroeder, Senior Art Designer I. CALL TO ORDER INTRODUCTION OF GUESTS Chairman Matt Dukes called the meeting to order at 2:20 p.m., welcoming all in attendance. A quorum was present. II. APPROVAL OF MINUTES - REGULAR MEETING NOVEMBER 15, 2018 Director Peter Hoffman, Nichols Hills, made a motion to approve the minutes of the regular ACOG Board of Directors meeting held November 15, Director Jim Mickley, Warr Acres, seconded the motion. The motion carried. 2-2

10 III. COMMUNICATIONS A. CHAIRMAN S REPORT Chairman Matt Dukes mentioned the sudden passing of Charles Lamb, City of Edmond, on Tuesday afternoon. He said Elizabeth Waner is now the Pro Tem for the City of Edmond. B. EXECUTIVE DIRECTOR S REPORT Executive Director Mark Sweeney also mentioned the sudden passing of Charles Lamb of the City of Edmond and offered ACOG s condolences as well as a willingness to be of any assistance to the City of Edmond where it might be needed. Mr. Sweeney updated the ACOG Board of Directors regarding the RTA Trust Agreement and Indenture and informed them that it was approved by all six cities, i.e., Edmond, Norman, Oklahoma City, Midwest City, Del City and Moore. He said the next step is the designation by each city of their Board member (1 for each, 2 for Oklahoma City). The city council of each city will select their board member. He said those selections need to be made no later than January 22. He noted that the criteria for the selection of a Board member as pre-determined by the RTA must be followed. It is possible that a meeting of the current RTA members will be held next Wednesday, December 19, to discuss the selection process. The Kick-Off/Transition Meeting is being planned for the end of January or first part of February. Mr. Sweeney announced that the ACOG Legislative Power Brunch Reception will be held January 18 starting at 10:30 a.m. at the Oklahoma History Center. Save the Date Cards were mailed to 101 people (52 legislators) on November 20; invitations to be mailed out to all Central Oklahoma Legislators and ACOG Board members on December 27 with an RSVP deadline of January 10. Mr. Sweeney urged each ACOG Board member to personally contact their respective legislators prior to January 10. ACOG will mail each ACOG board member the name and contact information for their respective legislators so they can conveniently make the follow-up request that they attend. The Power Brunch Reception will entail a Power Point Presentation educating them about ACOG and its importance, along with a report on our Legislative Priorities for Each attendee will also receive a concise handout for them to take with them after the reception. Mr. Sweeney congratulated Logan County for receiving three Keep Oklahoma Beautiful (KOB) Environmental Excellence Awards. He said the City of Edmond and the City of Norman were named as the two finalists. Executive Director Mark Sweeney announced that there will be a need for ACOG to raise their annual dues for the 2020 budget year. ACOG has not 2-3

11 increased its dues structure since 2016 and wants to provide a heads up to our member governments prior to their budgeting process. IV. HEARING OF DELEGATIONS OR CITIZENS None V. CONSENT DOCKET (ITEMS V-A THROUGH D) This item was placed on the agenda so that the Board of Directors, by unanimous consent, may designate those routine agenda items that they wish to be approved or acknowledged by one motion. Staff recommended that Items V-A through V-D be placed on the Consent Docket. V-A FINANCE REPORT DECEMBER CLAIMS V-B REGIONAL CLEARINGHOUSE REVIEW AND COMMENT REPORT CURRENTLY UNDER REVIEW V-C ITPC CONSENT DOCKET ITEMS: 1. OKLAHOMA RECREATIONAL TRAILS PROGRAM 2019 APPLICATIONS DUE JANUARY 31, STATUS OF SURFACE TRANSPORTATION BLOCK GRANT- URBANIZED AREA (STBG-UZA) AND TRANSPORTATION ALTERNATIVES PROGRAM (TAP) PROJECTS IN THE OCARTS TRANSPORTATION MANAGEMENT AREA (TMA) V-D REGULAR ITPC AGENDA ITEMS: 1. PUBLIC HEARING AND ACTION ON REQUEST FOR AMENDMENT TO ENCOMPASS 2040 BY CLEVELAND COUNTY ACTION REQUESTED 2. FINAL 2015 OCARTS ENTITIES POPULATION DATA 3. RESULTS OF ACOG S SURVEY ON WALKING AND BIKING IN CENTRAL OKLAHOMA 4. OZONE SEASON 2018 UPDATE 5. TRANSPORTATION NEWS AND UPDATES Consideration of December claims budgeted for the Association in the amount of $31, In addition, there were amended claims to the December Claims List in the amount of $38,183.90, for a total of $69, These claims have been found in order by staff and proper as to form and are recommended for payment. A copy of the December Claims list was included in the agenda packet. Director Peter Hoffman, Nichols Hills, made a motion to accept the finance report and approve payment of the December claims against the Association, and to approve the Amended December Claims list as part of the December 13, 2018 claims list. Director Mike McEachern, Yukon, seconded the motion. The motion carried. VI. ITEMS REQUIRING INDIVIDUAL ACTION AND/OR DISCUSSION A. ANNUAL ACOG AUDIT REPORT FOR FY 2018 The accounting firm John M. Arledge & Associates, Inc. has completed its audit of the Association of Central Oklahoma Governments financial statements for the fiscal year ended June 30, Its representative Kelly Schwarz was present at today s meeting to review the audit report and be available to answer any questions regarding the report. 2-4

12 Mr. Kelly Schwarz reviewed the annual financial statements auditor s report as well as the single audit component of this engagement as well. He referred to the opinion letter wherein it indicates that ACOG received an unmodified, clean opinion in that the financial statements were fairly presented in accordance with accounting principles generally accepted in the United States of America. There were no material weaknesses or concerns noted. Director Jim Mickley made a motion to receive the Fiscal Year 2018 Audit Report of the Association of Central Oklahoma Governments. Director Mike McEachern seconded the motion. The motion carried. B. PROPOSED NEW CONTRACT FOR PERFORMANCE AUDITING SERVICES A total of three proposals were received in response to the reissued RFP. The proposals were reviewed by an evaluation committee on December 5, All proposals were scored for both technical qualifications and price. The evaluation committee believes that the services of Eide Bally LLP, will best meet the needs of ACOG and ACOG. Director Mark Hamm, Moore, made a motion to authorize the ACOG Executive Director to negotiate and execute a contract with Eide Bally LLP, to provide ACOG ad ACOG with performance auditing services. Director Ray Poland, Jones City, seconded the motion. The motion carried. C. PROPOSED ACOG PROCUREMENT POLICY The current procurement policy for ACOG is outdated and insufficient in fulfilling the required state and federal regulations pertaining to purchasing, bidding process, requests for proposals (RFP), and other types of procurement. The ACOG Board of Directors reviewed a draft of the proposed policy along with a copy of ACOG s current policy for comparison. Director Elizabeth Waner, Edmond, made a motion to approve the proposed ACOG Procurement Policy with the following stipulations: that it will have an effective date of January 16, 2019, and with administrative completion of correct statutes, forms, newspaper notices, titles, templates, contact information, and inclusive of veteran-owned small businesses. Director Ray Poland seconded the motion. The motion carried. D. FUNDING OPPORTUNITY FOR SPECIAL ELECTRIC VEHICLE MARKET DEVELOPMENT PROJECT Staff made a presentation to the ACOG Board regarding a funding opportunity for special electric vehicle market development project of ACOG s Clean Cities program. Staff reported that there is seed funding being provided by three privatesector electric utility entities $30,000 and will be leveraged into additional funding to support the goals and objectives of the project. This funding will allow ACOG staff to provide enhanced technical assistance and targeted outreach within the region and state to foster a greater awareness and understanding of EVs and EV charging infrastructure. The 2-5

13 project will allow staff to track, validate, analyze, and report critical information and performance metrics necessary to gage consumer acceptance and barriers to EV adoption. A Memorandum of Understanding between ACOG and the entities is being negotiated by the ACOG Executive Director and legal counsel. E. LEGISLATIVE PRIORITIES REPORT SURVEY RESULTS Staff introduced survey results as gathered from the Legislative Priorities luncheon held in early November. There were 49 surveys distributed, which received a response rate of 37%, which is within the average range of response rates. Staff reviewed the issues and rankings of where they were on the priorities list. A printed handout was provided of these survey results at today s meeting. F. SELECTION OF 2019 RURAL ECONOMIC ACTION PLAN (REAP) PROJECTS The 2019 Rural Economic Action Plan (REAP) grant process began when application packets were mailed to eligible entities in July Two REAP grant writing assistance workshops were held in August and September. The REAP application deadline was October 31, There was a total of 33 eligible applications requesting more than $1.4 million for projects. ACOG is allocating $481, in grant funds for The rural economic development initiative is designed to create economic development in less populated towns, cities, and counties, and offers them an opportunity to identify those projects. Staff presented information reflecting the Recommended FY 2019 Transportation Awards ($271,023.81) as well as information listing Alternative Projects (no awards at this time), and information reflecting the Recommended FY 2019 Economic Development Awards ($210,000.00) along with a list of Alternative Projects (no awards at this time). Director Mike McEachern made a motion to adopt and fund FY 2019 REAP projects, as recommended by ACOG staff, as well as alternate projects, should additional grant funds become available. Director Steven Gentling, Guthrie, seconded the motion. The motion passed. VII. NEW BUSINESS None VIII. ADJOURN There being no further business, the meeting adjourned at 3:50 p.m. ADOPTED THIS 31st DAY OF JANUARY CHAIRMAN SECRETARY-TREASURER 2-6

14 CONSENT DOCKET

15 ATTACHMENT 5-A ACOG CASH STATUS REPORT FOR THE MONTH ENDED DECEMBER 31, 2018 OPERATING SAVINGS TOTAL Beginning Balance December 1, 2018 Cash $ 3,992, $ 249, $ 4,242, Petty Cash Total Beginning Balance $ 3,992, $ 249, $ 4,242, Cash Receipts Grants & Contracts $ 125, $ - $ 125, Memberships Transfers of Funds Interest Earned Wireless Miscellaneous 1, , Total Cash Receipts $ 127, $ 6.36 $ 127, Cash Available $ 4,119, $ 249, $ 4,369, Cash Disbursements Personnel Cost 206, $ 206, (detail next page) Bank Service Charges - Claims Expenditures: 69, , (detail next page) Miscellaneous - Void Check - Total Cash Disbursements $ 276, $ - $ 276, December 31, 2018 Cash $ 3,843, $ 249, $ 4,092, Petty Cash $ Total Ending Balance $ 3,843, $ 249, $ 4,093, A-1

16 SCHEDULE OF GENERAL OPERATING EXPENSES FOR THE MONTH ENDED DECEMBER 31, 2018 Personnel Cost: Salaries 119, Payroll Taxes 52, Payroll Procesing Fees Group Health & Life Insurance 18, Pension Contribution & Expense 13, EBC Flex Plan Contributions United Way Contributions Total Operating Personnel Expenditures $ 206, Claims Expenditures: Accounting and Auditing - Contract Personnel 5, Copiers 1, Development and Recruitment 7, Furniture - Internet Service 6, Insurance - Legal 2, Maintenance & Repair - Equipment 3, Maintenance & Repair - Software 5, Mileage Miscellaneous Office Rent 18, Office Cleaning Pension Administrative - Postage Equipment Rental Professional Dues - Projects-UPWP 6, Projects-CMAQ - Projects -Clean Cities - Projects Projects - REAP 4, Public Education - NTW - Public Notice/Advertising Publications & Subscriptions Subcontract - Supplies 1, Supplies - Software 4, Telephone Temporary Labor - Travel Vehicle Expense - Total Claims Expenditures: $ 69, A-2

17 BE IT RESOLVED, that on this 31st day of January 2019, the following claims are approved by the Association of Central Oklahoma Governments; and the Executive Director and Officers of this Association are directed to pay such claims. APCO International $ 1, (9-1-1 Institute Training and Professional Dues) Arledge & Associates, P.C. 4, (Audit $3,138.81) Aspen (Cleaning) Bank of America 4, (Development, Internet, Supplies) Bill Warren Office Products (Supplies) CDW Government 1, (Supplies) Connex International 9.83 (Telephone) CriticalComm (Telephone ) Ecointeractive, Inc. 4, (Software) El Reno Tribune (Subscription) Electradigital 1, (Internet) Hall Estill (Legal $42.95) Harrington, John (Mileage) Heritage (Printing $140.45) Holmes & Associates 61, (Consultants - RTA - 2 months) 5-A-3

18 January Claims (Cont.) Impressions Printing $ (Printing) Interiors For Business 1, (Furniture) Iron Mountain (Offsite Storage $1.21) Jones, Tanner (Mileage) Laser Source, LLC (Supplies) Logix Communications 1, (Telephone, Internet) Management and Enterprise Services (Internet -2 months) McDonald, Robin (Mileage $20.18) NADO 2, (Membership) NARC 5, (Membership) Nobel Systems, Inc (Repairs and Maintenance) Oklahoma County Public Building Authority 18, (Office Rent) Oklahoma Department of Commerce (Development) Peak Uptime 6, (Repairs & Maintenance - 2 months) Pendergraft, Art 5, (Consultant - UPWP) Principal Financial Group 1, (Pension Administration) 5-A-4

19 January Claims (Cont.) ProStar Services $ (Supplies) Rackspace (Hosting Fee $28.90) ROK Global Applications Group, LLC 3, (Hosting $1,332.80) Scout Benefits Group LLC (FSA Benefits Administration) Sebesta, Jennifer (Mileage) Sharp, John (Mileage) Shred-it (Recycling) Standley Systems (Copiers) Sweeney, Mark W (Mileage) Total Compliance Connection, LLC 1, (Consultant - 2 months) Verizon Wireless (Telephone, Internet $70.98) TOTAL JANUARY 2019 CLAIMS $ 130, ATTEST CHAIRMAN SECRETARY/TREASURER 5-A-5

20 REVIEW AND COMMENT REPORT AS OF JANUARY 2019 The following projects have been reviewed by staff during the past month: Date Reviewed ID# Agency & Projects ATTACHMENT 5-B December 11, 2018 ID#L Karen Williams Budget Analyst Oklahoma Department of Environmental Quality Amendment Application for the Superfund Tar Creek OU2 RD V-OOF95901 December 13, 2018 ID#L December 26, 2018 ID# Amendment Application for the Superfund Tar Creek Grant V-01F Amendment Application #4 for the Oklahoma Refining Company (ORC) OU2 RD December 26, 2018 ID# Lynda Williamson Environmental Grants Manager Oklahoma Secretary of Energy & Environment 106 FY 2019 Supplemental Work Plan Review ID#L Coordination and Management of Oklahoma's Nonpoint Source Program January 2019 December 2020 ID#L FY2019- FY (h) Project 2, Oklahoma Conservation Commission, Implementation of the NPS Management Program, January December 2019 ID#L FY2019-FY (h) Project 3, Ambient Cycle 4.4 and Implementation Monitoring Program ID#L Statewide Blue Thumb Program- January 1, December 31, 2019 ID#L FY (h) Conservation Partnership Support ID#L FY2019- FY (h) Project 6, Oklahoma Conservation Commission, Implementation of the NPS Management Program, January December 2020 ID#L FY2019-FY (h) Project 7, Ambient Cycle 5.4 and Implementation Monitoring Program ID#L Statewide Blue Thumb Program- January 1, December 31, B

21 5-C ATTACHMENT 5-C

22 REGULAR AGENDA ITEMS THAT MAY REQUIRE ACOG BOD ACTION

23 SUBJECT: ATTACHMENT 6-A CONSULTANT CONTRACT FOR THE COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CED) UPDATE DATE: JANUARY 31, 2019 FROM: JENNIFER MCCOLLUM Division Director of Public Relations and Community Development INFORMATION: The Comprehensive Economic Development Strategy (CEDS) is a strategy-driven plan for regional economic development. A CEDS is the result of a regionally-owned planning process designed to build capacity and guide the economic prosperity and resiliency of an area or region. The CEDS provides a vehicle for individuals, organizations, local governments, institutes of learning, and private industry to engage in a meaningful conversation and debate about what capacity building efforts would best serve economic development in the region. The Comprehensive Economic Development Strategy (CEDS) is a prerequisite for designation by EDA as an Economic Development District (EDD). In addition, regions must update their CEDS at least every five years to qualify for EDA assistance under its Public Works and Economic Adjustment Assistance programs, and to maintain federal designation as an Economic Development District. The Central Oklahoma CEDS must receive a comprehensive update in In November 2018, ACOG released a Request for Proposals for Comprehensive Economic Development Strategy (CEDS) planning services for the Oklahoma Capital Area Economic Development District, which includes Oklahoma, Cleveland, Canadian and Logan Counties. Proposals were received from Avalanche Consulting; Camoin Associates, HR&A Advisors, Mike Barnes Groups, Inc.; New Markets Economic Strategies, LLC; Thomas P. Miller & Associates; TIP Strategies and Willdan. On January 23, a group of representatives from the CEDS Advisory Committee met to review the eight proposals. The group consisted of Geoff Butler, Oklahoma City Planning Department; Commissioner Rod Cleveland, Cleveland County; Eddie Foreman, Central Oklahoma Workforce Innovation Board (COWIB); Nicolle Goodman, Alliance for Economic Development of Oklahoma City; Mark W. Sweeney, ACOG Executive Director and me. As of the date of this memo, the committee has selected the top two or three proposals for further consideration. Digital interviews will be conducted by the RFP Review Group on January 30, and a final selection will be made at that time. The name of the final candidate will be presented to the ACOG Board of Directors for approval of a contract not to exceed $100,000. The source of these funds is a federal grant from the U.S. Economic Development Administration, secured through match commitment letters from the 6-A-1

24 Alliance for Economic Development of Oklahoma City; the City of Oklahoma City Planning Department and the Greater Oklahoma City Chamber of Commerce. For more information, contact Jennifer McCollum, (405) ACTION REQUESTED: Motion to approve a contract not to exceed $100,000 with the consulting firm selected by the RFP Review Group representing the CEDS Advisory Committee. 6-A-2

25 SUBJECT: ATTACHMENT 6-B REGIONAL TRANSPORTATION AUTHORITY OF CENTRAL OKLAHOMA RESOLUTION AND STATUS REPORT DATE: JANUARY 31, 2019 FROM: JOHN M. SHARP Deputy Director and Division Director of Transportation & Planning Services INFORMATION: Over the last three years, the RTA Task Force has worked towards developing the Regional Transportation Authority of Central Oklahoma. The six member communities (Edmond, Del City, Midwest City, Moore, Norman and Oklahoma City), transit providers, private sector advisors and ACOG have been meeting regularly over that time period. In 2017, a consultant was hired to provide expert assistance in developing an RTA and reaching consensus on the geographic boundaries, governance, appointment process, voting protocols and representation. In the summer of 2018, the RTA Trust Agreement and Indenture was developed and reviewed by local member officials and legal representation. In the fall, all six local member councils authorized the execution of the RTA Trust Agreement and Indenture. Please see attached Resolution of the Association of Central Oklahoma Governments commending the service of the Regional Transit Authority Task Force. The next step is to celebrate the accomplishments of the RTA Task Force. February 20 has been set as a tentative date for a signing ceremony of the RTA Trust Agreement and Indenture at the Santa Fe Station. After the ceremony, a joint meeting of the RTA Task Force and new RTA Board will be held to act as an orientation for new Board members. ACTION REQUESTED: Motion to accept the Resolution by ACOG, commending the service of the RTA Task Force. 6-B-1

26 RESOLUTION OF THE ASSOCIATION OF CENTRAL OKLAHOMA GOVERNMENTS COMMENDING THE SERVICE OF THE REGIONAL TRANSIT AUTHORITY TASK FORCE WHEREAS, in 2015 the Central Oklahoma municipalities made a commitment of staff and financial resources to form a Regional Transit Authority Task Force (Task Force) for the purpose of developing a Regional Transit Authority (RTA) pursuant to Title 68, Oklahoma Statutes , as amended by House Bill 2480 in May 2014; and WHEREAS, the Task Force was comprised of the following locally elected officials, transit providers and volunteer private sector representatives: CITY OF DEL CITY CITY OF EDMOND CITY NAME TITLE CITY OF MIDWEST CITY CITY OF MOORE CITY OF NORMAN CITY OF OKLAHOMA CITY Hon. Brian Linley Member Hon. Ken Bartlett Alternate Hon. Elizabeth Waner Member Hon. Victoria Caldwell Alternate Hon. Matt Dukes Member Hon. Pat Byrne Alternate Hon. Mark Hamm Member Hon. Jason Blair Alternate Cindy Rosenthal Former Member Hon. Lynne Miller Alternate No Designee Member VOTING MEMBERSHIP Hon. Meg Salyer Alternate TRANSIT PROVIDERS NAME TITLE COTPA Jason Ferbrache Administrator Advisory CART Kristapher Glenn Director Advisory Citylink-Edmond Harry Fenton Project Engineer Advisory PRIVATE SECTOR NAME TITLE Greater OKC Chamber Roy Williams President Advisory Derek Sparks Mgr/Gov't Relations Alternate Norman Chamber Tom Sherman Past Chairman Advisory NON-VOTING MEMBERSHIP NON-VOTING MEMBERSHIP OnTrac Marion Hutchison Chair, Exec. Comm. Advisory 6-B-2

27 WHEREAS, the Task Force was charged to make a good faith effort to reach consensus on an RTA structure that promotes the common good with regional transportation goals in mind; and WHEREAS, the Task Force worked diligently for many years to reach consensus on the necessary elements of a Trust Agreement and Indenture, including determining geographic boundaries of the regional public transportation district, and rules for modifying boundaries of a regional public transportation district, defining the form of governance for the RTA, establishing the appointment process, terms, and voting protocols for the RTA board, enumerating the powers and duties of the RTA board members, representation on the RTA, and setting procedures for annexation and withdrawal from the regional public transportation district; and WHEREAS, the Task Force unanimously recommended to the Central Oklahoma municipalities a Regional Transportation Authority of Central Oklahoma Trust Agreement and Indenture, which Trust Agreement and Indenture was approved by the municipal city councils; and WHEREAS, the Association of Central Oklahoma Governments is duly appreciative of the work of the Task Force, and wishes to commend the members years of service to the creation of the RTA and devotion to public transit; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Association of Central Oklahoma Governments, 1. That as duly appointed representatives of the municipalities within the RTA service district, the Board offers its sincere gratitude and appreciation to Task Force members and commends their service to the Central Oklahoma region and their devotion to public transit. 2. That the official seal of ACOG be impressed hereon. 3. That a fully executed copy of this Resolution be presented to each and every member of the Task Force as a reflection of the Board s appreciation. Approved and Adopted this 31 st day of January Matt Dukes, Chair 6-B-3