Regular Session. Adjournment

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1 Notice of Meeting for the Housing Advisory Board of the City of Georgetown February 18, 2015 at 3:30 PM at 103 W. 7th Street, Georgetown, TX 78626; Convention & Visitors Bureau The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Consideration and possible action to approve minutes from the January 14, 2015 meeting. B Consideration and possible action on creating a presentation to City Council on February 24, Jennifer C. Bills, Housing Coordinator C Discussion on the amended board bylaws and the revised Code of Ordinances. --Jennifer C. Bills, Housing Coordinator D Update from staff on housing projects: Gateway Northwest Apartments Construction Georgetown Square and Northwest Apartments Tax Credit resolutions E Reminder of the next regular meeting date of March 18, Adjournment CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of, 2015, at, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary

2 City of Georgetown, Texas Housing Advisory Board February 18, 2015 SUBJECT: Consideration and possible action to approve minutes from the January 14, 2015 meeting. ITEM SUMMARY: FINANCIAL IMPACT: None. SUBMITTED BY: ATTACHMENTS: Description Draft Housing Advisory Board Minutes_January 14, 2015 Type Cover Memo

3 City of Georgetown Housing Advisory Board Minutes January 14, 2015 at 3:30 p.m. Convention & Visitors Bureau 103 W. 7 th Street, Georgetown, Texas Members present: Clay Woodard, Joe Ruiz, Brenda Baxter, John Gavurnik, Walt Doering, Harry Nelson, Monica Martin, Lawrence Gambone Members absent: Brad Curlee Staff present: Jennifer C. Bills, Housing Coordinator, Laurie Brewer, Assistant City Manager, Tammy Glanville, Recording Secretary This is a regular meeting of the Housing Advisory Board of the City of Georgetown. The Board, appointed by the Mayor and the City Council, makes recommendations to the City Council on affordable housing matters. Regular Session - To begin no earlier than 3:30 p.m. The meeting was called to order at 3:32 by Clay Woodard. Agenda A. Consideration and possible action to approve minutes from the November 19, 2014 meeting. Motion by Board Member Gavurnik to approve the minutes with amendments from the November 19, 2014 Housing Advisory Board meeting. Second by Board Member Doering. Approved. (8-0). B. Consideration and possible action to approve a resolution of support for Steele Georgetown LIHTC, LLC to apply for the Housing Tax Credit for the rehabilitation of the Georgetown Square Apartments, located at 206 Royal Drive.--Jennifer C. Bills, Housing Coordinator Jennifer Bills provided an overview of the resolution request, description of project and recommended for approval. Board and staff discussed project. Motion by Board Member Doering to forward the resolution of support request to City Council for approval. Second by Board Member Gambone. Approved (8-0) Housing Advisory Board Minutes, January 14,

4 C. Consideration and possible action to approve a resolution of support for HVM 2015 Georgetown, Ltd. to apply for the Housing Tax Credit for the rehabilitation of the Northwest Apartments, located at 1623 Northwest Boulevard. Jennifer Bills provided an overview of the resolution request, description of project and recommended for approval. Board and staff discussed project. Motion by Board Member Doering to forward the resolution of support request to City Council for approval. Second by Board Member Gavurnik. Approved (8-0) D. Consideration and possible action on creating a presentation to City Council on February 24, Jennifer C. Bills, Housing Coordinator Board and staff discussed, edited and updated the PowerPoint presentation. E. Past Incentive for Housing Builders. Board and staff discussed past monetary incentives and site development incentives granted or recommended for housing builders. F. Consideration and possible action to approve the amended board bylaws in accordance with the revised Code of Ordinances. --Jennifer C. Bills, Housing Coordinator Jennifer Bills briefly discussed the amended board bylaws and recommended approval. Board and staff discussed revisions and made recommended changes to bylaws. Motion by Board Member Gavurnik to approve the amended board bylaws in accordance with the revised Code of Ordinances with recommendations. Second by Gambone. Approved. (8-0) G. Reminder of the next regular meeting date of February 18, H. Adjournment. Motion by Board Member Gavurnik to adjourn. Second by Board Member Gambone. Approved. (8-0). Adjourned at 4:46 Approved, Clay Woodard, Chair Attest, Lawrence Gambone, Secretary Housing Advisory Board Minutes, January 14,

5 City of Georgetown, Texas Housing Advisory Board February 18, 2015 SUBJECT: Consideration and possible action on creating a presentation to City Council on February 24, Jennifer C. Bills, Housing Coordinator ITEM SUMMARY: Please see the attached draft presentation. It is attached in color and in black and white for easier printing. FINANCIAL IMPACT: None. SUBMITTED BY: Jennifer Bills, Housing Coordinator ATTACHMENTS: Description CC Workshop Presentation Feb 24, 2015 color CC Workshop Presentation Black & white Type Presentation Presentation

6 Housing Advisory Board Update Update and Feedback February 24, 2015

7 Purpose of the Board The purpose of the board is to ensure that the City has affordable housing for residents at all income levels. The Board is responsible for providing longrange housing research and policy recommendations with the housing element of the City s comprehensive plan. -Housing Advisory Board Bylaws 2

8 Previous Concerns from City Council Input from the new superintendent of GISD on the Workforce Housing Locations Study. Workforce Housing definition and income range. Validation of housing deficit in the Housing Element and regional affordability. Past development incentives for affordable housing. 3

9 Impact of Workforce Locations-- GISD Board representatives met with the new GISD Superintendent Fred Brent regarding proposed location and reviewed the selection criteria. He expressed a need for more workforce housing and stated unequivocal support for the locations. 4

10 Workforce Housing Affordable Housing is defined as spending no more than 30% of gross household income on housing. The Department of housing and Urban Development defines Affordable Housing as paying no more than 30% gross household income on gross housing cost plus utilities. For owner-occupied housing, gross housing cost include mortgage loan principal, interest, taxes and insurance (PITI). 5

11 Workforce Housing Range The housing research indicated that there is a deficiency of housing for households that make less than 80% of Area Median Income. The primary focus for Workforce Housing is households that make between $30,000 and $50,000 a year ($14.40 to $24.00 per hour). 6

12 Source: Texas Workforce Commission, Austin MSA HUD Fair Market Rent

13 Workforce Housing Deficit The Housing Element identified a need for 2,902 affordable rental units by 2017 if no new units were created. 1,069 of the needed rental units fall into the Workforce housing range. 8

14 Regional Affordability Approximately 40% of Georgetown households make less than $50,000 annually, which is greater than all city comparables other than Taylor. All Households per Income bracket $50,000 and Less than $50k above % below $50K Cedar Park 4,854 12,720 28% Georgetown 7,796 11,508 40% Hutto 1,643 3,573 31% Leander 2,702 5,877 31% Pflugerville 4,377 11,636 27% Round Rock 12,466 22,381 36% Taylor 3,076 2,562 55% Travis County 187, ,231 46% Williamson County 51, ,913 33% 9

15 Rental Housing Affordability Georgetown Rental Affordability by City/County Severely Unaffordable 20% Unaffordable 30% Affordable 50% Affordable Unaffordable Severely Unaffordable Hutto 61% 26% 13% Williamson County 58% 24% 18% Round Rock 58% 25% 17% Cedar Park 53% 28% 19% Georgetown 50% 30% 20% Travis County 47% 25% 28% Taylor 44% 26% 30% Leander 43% 34% 23% Pflugerville 41% 33% 26% Source: American Community Survey,

16 Owner-Occupied Housing Affordability Georgetown Unaffordable 12% Severely Unaffordable 12% Affordable 76% Owner Occupied AffordabilitybyCity/County Affordable Unaffordable Severely Unaffordable Pflugerville 78% 15% 7% Round Rock 76% 17% 7% Georgetown 76% 12% 12% Williamson County 74% 18% 8% Cedar Park 72% 21% 7% Travis County 71% 17% 12% Taylor 71% 20% 9% Leander 69% 22% 9% Hutto 63% 22% 15% Source: American Community Survey,

17 Breakdown of Property Types Source: American Community Survey,

18 Home Sales vs Income Distribution Source: American Community Survey,

19 MLS Home Sales 14

20 Home Sales Statistics Includes Single-family, condo, townhome and mobile homes. In 2005: 22% under $150,000 In 2014: 8% under $150,000 28% under $200,000 From the average sales value increased by $43,000 15

21 Adopted Zoning Districts & 2030 Plan Land Uses Adopted Zoning 2030 Comprehensive Plan Industrial, BP 4% Multifamily 2% Commercial, Mixed 9% Duplex, Townhouse <1% Public Facilities 1% Agricultural 41% Institutional 2% Employment Center 4% Parks, Rec, Open Sp 15% Mining 5% Rural & Low Residential 47% Commercial/Mixed 11% Single Family 43% High Density Res. 1% Moderate Density Res. 15% 16

22 Effect of Current Special Development Standards UDC Chapter Housing Diversity Development This section was adopted into the UDC in To date no developers have taken advantage of the additional standards due to the requirement of 3 or more housing types (single-family, townhome, apartment) per project. 17

23 Effect of Past Special Development Standards Zoning Ordinance Section 2.14 Residential High Density (R-HD) The Zoning Ordinance was replace by the UDC in This section allowed standards that provided for affordable and diversified housing opportunities at a higher density per acre. Windridge Village (Gavurnik Builders) was built under these regulations. 18

24 19

25 City of Georgetown 20

26 Windridge Village 54 unit single family subdivision at 3rd and Holly Street. Approximately $2,500 in construction savings using reduced setbacks and allowing one required parking place to be in the driveway. 21

27 Next Steps Adoption of the Workforce Housing Location Map into the Future Land Use Plan. Amend and expand Incentives for Workforce Housing in the UDC. Already included on the amendment list and edits will be forwarded to the UDC Advisory Committee for implementation in the UDC. 22

28 Multifamily Workforce Locations 23

29 Site and Development Incentives Main tools at the City s discretion Development standards that allow for greater density and decreased site development costs. These involve standards that affect the exterior view and locations within the site. (setbacks, building height, impervious cover, etc.) No changes to building codes, fire codes, or parking standards are being proposed. 24

30 Site & Development Incentive Will be forwarded to the Unified Development Code Advisory Board to revise Section 6.07 Special Development Types to include these incentives within the Housing Diversity Development Standards. 25

31 Maintaining Long-term Affordability In order to participate in the Workforce Housing Incentive program, the developer will sign a Performance Agreement with the City, detailing the term and affordability requirements. The agreement will outline a yearly reporting structure that the City will use to ensure compliance. 26

32 Benefits to Georgetown Contribute to recruitment of 21st century businesses. Retain sales and property tax base, plus school district dollars, for Georgetown. Enrich Georgetown s culture of diversity. 27

33 Benefits to Georgetown Recycle monies, from paid workers, back to Georgetown s businesses both small and Big Box stores. Housing and utilities. Food home and restaurants. Transportation gas and oil, parts and service. Health care, health insurance, pharmacies, and dental service. Clothing, shoes, work-related tools, hair care and personal products. Entertainment -TV and phone. Education. Banks and credit unions. Real estate and insurance agencies. Construction industry including architecture, engineering and related services. 28

34 Benefits to the Workforce Provide our workers option to live in affordable housing and enjoy our quality of life. Reduce transportation costs: gasoline, oil, repairs and less frequent purchase of vehicles. Enable workers to serve as volunteers in community, especially to children and youth. 29

35 Benefits to the Workforce Allow easier access to quality medical/dental services. Provide more time for parents to attend children s school functions. Make it more convenient to shop in Georgetown than buy elsewhere. 30

36 Feedback from Council 31

37 2/12/2015 Housing Advisory Board Update Update and Feedback February 24, 2015 Purpose of the Board The purpose of the board is to ensure that the City has affordable housing for residents at all income levels. The Board is responsible for providing longrange housing research and policy recommendations with the housing element of the City s comprehensive plan. -Housing Advisory Board Bylaws 2 1

38 2/12/2015 Previous Concerns from City Council Input from the new superintendent of GISD on the Workforce Housing Locations Study. Workforce Housing definition and income range. Validation of housing deficit in the Housing Element and regional affordability. Past development incentives for affordable housing. 3 Impact of Workforce Locations-- GISD Board representatives met with the new GISD Superintendent Fred Brent regarding proposed location and reviewed the selection criteria. He expressed a need for more workforce housing and stated unequivocal support for the locations. 4 2

39 2/12/2015 Workforce Housing Affordable Housing is defined as spending no more than 30% of gross household income on housing. The Department of housing and Urban Development defines Affordable Housing as paying no more than 30% gross household income on gross housing cost plus utilities. For owner-occupied housing, gross housing cost include mortgage loan principal, interest, taxes and insurance (PITI). 5 Workforce Housing Range The housing research indicated that there is a deficiency of housing for households that make less than 80% of Area Median Income. The primary focus for Workforce Housing is households that make between $30,000 and $50,000 a year ($14.40 to $24.00 per hour). 6 3

40 2/12/2015 Source: Texas Workforce Commission, Austin MSA HUD Fair Market Rent Workforce Housing Deficit The Housing Element identified a need for 2,902 affordable rental units by 2017 if no new units were created. 1,069 of the needed rental units fall into the Workforce housing range. 8 4

41 2/12/2015 Regional Affordability Approximately 40% of Georgetown households make less than $50,000 annually, which is greater than all city comparables other than Taylor. All Households per Income bracket $50,000 and Less than $50k above % below $50K Cedar Park 4,854 12,720 28% Georgetown 7,796 11,508 40% Hutto 1,643 3,573 31% Leander 2,702 5,877 31% Pflugerville 4,377 11,636 27% Round Rock 12,466 22,381 36% Taylor 3,076 2,562 55% Travis County 187, ,231 46% Williamson County 51, ,913 33% 9 Rental Housing Affordability Georgetown Severely Unaffordable 20% Unaffordable 30% Affordable 50% Rental Affordability by City/County Affordable Unaffordable Severely Unaffordable Hutto 61% 26% 13% Williamson County 58% 24% 18% Round Rock 58% 25% 17% Cedar Park 53% 28% 19% Georgetown 50% 30% 20% Travis County 47% 25% 28% Taylor 44% 26% 30% Leander 43% 34% 23% Pflugerville 41% 33% 26% Source: American Community Survey,

42 2/12/2015 Owner-Occupied Housing Affordability Georgetown Unaffordable 12% Severely Unaffordable 12% Affordable 76% Owner Occupied Affordability by City/County Affordable Unaffordable Severely Unaffordable Pflugerville 78% 15% 7% Round Rock 76% 17% 7% Georgetown 76% 12% 12% Williamson County 74% 18% 8% Cedar Park 72% 21% 7% Travis County 71% 17% 12% Taylor 71% 20% 9% Leander 69% 22% 9% Hutto 63% 22% 15% Source: American Community Survey, Breakdown of Property Types Source: American Community Survey,

43 2/12/2015 Home Sales vs Income Distribution Source: American Community Survey, MLS Home Sales 14 7

44 2/12/2015 Home Sales Statistics Includes Single-family, condo, townhome and mobile homes. In 2005: 22% under $150,000 In 2014: 8% under $150,000 28% under $200,000 From the average sales value increased by $43, Adopted Zoning Districts & 2030 Plan Land Uses Industrial, BP 4% Multifamily 2% Commercial, Mixed 9% Duplex, Townhouse <1% Adopted Zoning Public Facilities 1% Agricultural 41% Institutional 2% Employment Center 4% 2030 Comprehensive Plan Parks, Rec, Open Sp 15% Commercial/Mixed 11% Mining 5% Rural & Low Residential 47% Single Family 43% High Density Res. 1% Moderate Density Res. 15% 16 8

45 2/12/2015 Effect of Current Special Development Standards UDC Chapter Housing Diversity Development This section was adopted into the UDC in To date no developers have taken advantage of the additional standards due to the requirement of 3 or more housing types (single-family, townhome, apartment) per project. 17 Effect of Past Special Development Standards Zoning Ordinance Section 2.14 Residential High Density (R-HD) The Zoning Ordinance was replace by the UDC in This section allowed standards that provided for affordable and diversified housing opportunities at a higher density per acre. Windridge Village (Gavurnik Builders) was built under these regulations. 18 9

46 2/12/ City of Georgetown 20 10

47 2/12/2015 Windridge Village 54 unit single family subdivision at 3rd and Holly Street. Approximately $2,500 in construction savings using reduced setbacks and allowing one required parking place to be in the driveway. 21 Next Steps Adoption of the Workforce Housing Location Map into the Future Land Use Plan. Amend and expand Incentives for Workforce Housing in the UDC. Already included on the amendment list and edits will be forwarded to the UDC Advisory Committee for implementation in the UDC

48 2/12/2015 Multifamily Workforce Locations 23 Site and Development Incentives Main tools at the City s discretion Development standards that allow for greater density and decreased site development costs. These involve standards that affect the exterior view and locations within the site. (setbacks, building height, impervious cover, etc.) No changes to building codes, fire codes, or parking standards are being proposed

49 2/12/2015 Site & Development Incentive Will be forwarded to the Unified Development Code Advisory Board to revise Section 6.07 Special Development Types to include these incentives within the Housing Diversity Development Standards. 25 Maintaining Long-term Affordability In order to participate in the Workforce Housing Incentive program, the developer will sign a Performance Agreement with the City, detailing the term and affordability requirements. The agreement will outline a yearly reporting structure that the City will use to ensure compliance

50 2/12/2015 Benefits to Georgetown Contribute to recruitment of 21st century businesses. Retain sales and property tax base, plus school district dollars, for Georgetown. Enrich Georgetown s culture of diversity. 27 Benefits to Georgetown Recycle monies, from paid workers, back to Georgetown s businesses both small and Big Box stores. Housing and utilities. Food home and restaurants. Transportation gas and oil, parts and service. Health care, health insurance, pharmacies, and dental service. Clothing, shoes, work-related tools, hair care and personal products. Entertainment -TV and phone. Education. Banks and credit unions. Real estate and insurance agencies. Construction industry including architecture, engineering and related services

51 2/12/2015 Benefits to the Workforce Provide our workers option to live in affordable housing and enjoy our quality of life. Reduce transportation costs: gasoline, oil, repairs and less frequent purchase of vehicles. Enable workers to serve as volunteers in community, especially to children and youth. 29 Benefits to the Workforce Allow easier access to quality medical/dental services. Provide more time for parents to attend children s school functions. Make it more convenient to shop in Georgetown than buy elsewhere

52 2/12/2015 Feedback from Council 31 16

53 City of Georgetown, Texas Housing Advisory Board February 18, 2015 SUBJECT: Discussion on the amended board bylaws and the revised Code of Ordinances. --Jennifer C. Bills, Housing Coordinator ITEM SUMMARY: The City Council revised the Code of Ordinances Chapter regarding the Housing Advisory Board on October 28, The Board Bylaws are being amended to conform with the revisions made to Chapter The Housing Advisory Board approved the amended bylaws and made some recommendations for revisions to Georgetown board bylaw language. We will discuss the feedback from the Legal Department. The Bylaws will be submitted to the City Council for review and approval in February FINANCIAL IMPACT: None. SUBMITTED BY: Jennifer Bills, Housing Coordinator ATTACHMENTS: Description Amended Housing Advisory Bylaws 2015 Ordinance for bylaw revision Type Exhibit Exhibit

54 CITY OF GEORGETOWN HOUSING ADVISORY BOARD BYLAWS ARTICLE I. NAME AND PURPOSE Section 1.1. Name. Housing Advisory Board ( Board ). Section 1.2. Purpose. The Board is established for the purpose of advising City Council on ensuring that the City has housing affordable for residents at all income levels. The Board is responsible for providing long-range housing research and policy recommendations with the housing element of the City s comprehensive plan. The Board is also responsible for reviewing and making recommendations regarding housing developments that request City support for state and federal funding. See Ordinance Chapter ARTICLE II. MEMBERSHIP Section 2.1. Number of Members. The Board will be comprised of nine seven (97) Members. Section 2.2. Eligibility. Whenever possible, Tthe Members shall include the following categories: a representative from Habitat for Humanity, a representative from the Georgetown Housing Authority, a person with knowledge of the home building and/or development industry, and a person with knowledge of mortgage business. It is recommended that the other five three members have knowledge of senior housing, real estate and/or social services. Section 2.3. Appointment of Board Members. Members of the Board shall be appointed pursuant to and in accordance with the City Charter. Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance Section A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as reasonably possible and in the same manner as an appointment in accordance with the City Charter. If possible, the Member shall continue to serve until the vacancy is filled. Housing Advisory Board Bylaws Revised May 2011February 2015 Page 1 of 7

55 An appointment to fill a vacated term is not included as a term for purposes of counting consecutive terms. Section 2.6. Compensation and Expenditure of Funds. Members serve without compensation. The Board and its Members have no authority to expend funds or to incur or make an obligation on behalf of the City unless authorized and approved by the City Council. Members may be reimbursed for expenses authorized and approved by the City Council and the Board. Section 2.7. Compliance with City Policy. Members will comply with City Ordinances, Rules and Policies applicable to the Board and the Members, including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards Ordinance Chapter Section 2.8. Removal. Any Member may be removed from their position on the Board for any reason, or for no reason, by a majority vote of the City Council. ARTICLE III. BOARD OFFICERS Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman and Secretary. The Chairman is appointed by the City Council during the annual appointment process. The other Board Officers are elected by a majority vote of the Members at the first meeting after the annual appointment process. Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In the event of vacancy in the office of Chairman, the Vice-Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably practical for the unexpired term. If possible, a Board Officer shall continue to serve until the vacancy is filled. Section 3.3. Duties. a. The Chairman presides at Board meetings. The Chairman shall generally manage the business of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board. b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the Board. The Vice-Chairman presides at Board meetings in the Chairman s absence. Housing Advisory Board Bylaws Revised May 2011February 2015 Page 2 of 7

56 The Vice-Chairman shall perform the duties of the Chairman in the Chairman s absence or disability. c. The Secretary shall perform the duties delegated to the Secretary by the Board. ARTICLE IV. MEETINGS Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on the same week of the month, the same day of the week, at the same time, and at the same place. The regular date, time and place of the Board meeting will be decided by the Members at the first meeting of the Board after the annual appointment process. Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City Manager or designee, or at the request of a Member. The party (or individual) requesting the agenda item will be responsible for preparing an agenda item cover sheet and for the initial presentation at the meeting. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Board meeting at which the agenda item will be considered. Agenda packets for regular meetings will be provided to the Members in advance of the scheduled Board meeting. Agenda packets will contain the posted agenda, agenda item cover sheets, and written minutes of the last meeting. Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by three (3) Members. Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum is required for the Board to convene a meeting and to conduct business at a meeting. Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or, if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice- Chairman, the meeting shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the meeting. Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the Board. See Ordinance Chapter Housing Advisory Board Bylaws Revised May 2011February 2015 Page 3 of 7

57 Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters involving a conflict of interest, substantial financial interest or substantial economic interest under state law, the City s Ethics Ordinance, or other applicable Laws, Rules and Policies. In such instances the Member shall make the required disclosures and shall refrain from participating in both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at the Member s option, while the matter is being considered and voted on by the other Board Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be approved by a majority of the Board Members present at the meeting. Section 4.8. Minutes. A recording or written minutes shall be made of all open sessions of Board meetings. The Staff Liaison is the custodian of all Board records and documents. Section 4.9. Attendance. Members are required to attend Board meetings prepared to discuss the issues on the agenda. A Member shall notify the Chairman and the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be subject to action under Council policy and may result in the Member being replaced on the Board. See Ordinance Section D. Excessive absenteeism means failure to attend at least 75% of regularly scheduled meetings, including Board meetings and Subcommittee meetings. If a Member is removed from the Board that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.5 above. Section Public Participation. In accordance with City policy, the public is welcome and invited to attend Board meetings and to speak on any item on the agenda. A person wishing to address the Board must sign up to speak in accordance with the policy of the Council concerning participation and general public comment at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting. If any written materials are to be provided to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. If a person wishes to speak on an issue that is not posted on the agenda, they must file a written request with the Staff Liaison no later than one week before the scheduled meeting. The written request must state the specific topic to be addressed and include sufficient information to inform the Board and the public. A person who disrupts the meeting may be asked to leave and be removed. Housing Advisory Board Bylaws Revised May 2011February 2015 Page 4 of 7

58 Section Open Meetings. Public notice of Board meetings shall be provided in accordance with the provisions of the Texas Open Meetings Act. All Board meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. Section Closed Sessions. The Board may conduct closed sessions as allowed by law, on properly noticed closed session matters, such as consultation with attorney on legal matters, deliberation regarding the value of real property, competitive utility matters, and economic development negotiations. A recording or certified agenda shall be made of all closed sessions of Board meetings. ARTICLE V. REPORTS TO CITY COUNCIL The Board shall meet with City Council, as requested, to determine how the Board may best serve and assist City Council. City Council shall hear reports from the Board at regularly scheduled Council meetings. ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation. When deemed necessary by a majority of the Board, Subcommittees may be formed for specific projects related to Board matters. Subcommittees comprised of non-members may only be formed with the prior consent and confirmation of the City Council. Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or incur an obligation on behalf of the City or the Board. Subcommittee expenses may be reimbursed if authorized and approved by the Board or by City Council. Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open to the public, except for properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetings Act. ARTICLE VII. BYLAW AMENDMENTS These Bylaws may be amended by majority vote of the Board Members at any regular meeting of the Board. The Board s proposed amendments to the Bylaws must be Housing Advisory Board Bylaws Revised May 2011February 2015 Page 5 of 7

59 approved by City Council at the next Council meeting after the Board s approval. Bylaw amendments are not effective until approved by City Council. Housing Advisory Board Bylaws Revised May 2011February 2015 Page 6 of 7

60 Approved and adopted at a meeting of the City Council on the day of, ATTEST: THE CITY OF GEORGETOWN City Secretary Mayor Approved and adopted at a meeting of the Board on the day of, ATTEST: BOARD Board Secretary Board Chairman Housing Advisory Board Bylaws Revised May 2011February 2015 Page 7 of 7

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72 SUBJECT: Update from staff on housing projects: City of Georgetown, Texas Housing Advisory Board February 18, 2015 Gateway Northwest Apartments Construction Georgetown Square and Northwest Apartments Tax Credit resolutions ITEM SUMMARY: FINANCIAL IMPACT: None. SUBMITTED BY: Jennifer C. Bills, Housing Coordinator

73 SUBJECT: City of Georgetown, Texas Housing Advisory Board February 18, 2015 ITEM SUMMARY: FINANCIAL IMPACT: None. SUBMITTED BY: