Tracey C. Snipes, Executive Director Elaine Inman Hogan, Authority Attorney Vice Mayor Leroy Bennett, Council Liaison

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1 SUFFOLK REDEVELOPMENT & HOUSING AUTHORITY BOARD OF COMMISSIONERS AGENDA PACKET JANUARY 24, 2017 Chairman Branch P. Lawson Vice Chairman B.J. Willie Commissioner LaTroy Brinkley Commissioner Ben Fitzgerald III Commissioner William A. Freeman, Sr. Commissioner Regina Hall Commissioner M. Caroline Martin Commissioner Michael McBride Commissioner Roy F. Waller Tracey C. Snipes, Executive Director Elaine Inman Hogan, Authority Attorney Vice Mayor Leroy Bennett, Council Liaison

2 5 Strategic Goals Suffolk Redevelopment and Housing Authority 1. Affordable housing of sufficient quality and quantity to meet the needs of the citizens of Suffolk will be developed and maintained in order to provide decent, safe, and sanitary housing in an attractive and healthy community or communities. Goal: To keep total vacancies at or below 2% in preparation for site based HUD requirements for full funding and to provide for maximum income for SRHA Goal: Encourage Section 8 owner participation by means of owner outreach to recruit new owners and owners who have units in area outside of minority and poverty concentration. Goal: To maintain at least a monthly reporting rate of 98% in compliance with SEMAP and MTCS requirements the Section 8 Tenant based program. Goal: Improve SRHA s physical inspection scores under HUD s Public Housing Assessment System. Goal: To review, evaluate and update resident maintenance charges. Goal: To determine actual cost of material and labor to SRHA. Goal: To continue to develop and implement a Master Plan for Parker Riddick and Cypress Manor Public Housing communities to include applying for a Capital Fund Financing Project Loan. Goal: To improve SRHA s overall customer service as determined by an annual survey. Goal: To leverage private or other public funds to create additional housing opportunities. Goal: Acquire or build units or developments Goal: To renovate or modernize public housing units Goal: To concentrate on efforts to improve specific management functions: (list: public housing finance, voucher unit inspection) Goal: To implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments. 2. SRHA will foster family self-sufficiency through public housing and the Section 8 Housing Choice Voucher Program to the ultimate goal of home ownership. Goal: To continue to encourage and promote strong Resident Councils and to involve more residents in the council and community activities. Goal: To continue to promote SRHA University and to assist residents with skills to promote educational and socioeconomic needs. Goal: To continue to develop programs for Residents to become Self-Sufficient. Goal: To partner with Local Service Providers and other Community Service Agencies to establish Self-Sufficiency Programs that will enhance and promotes residents quality of life. Goal: To assist residents to work towards Homeownership opportunities. Goal: To assist citizens of the City of Suffolk with the necessary training classes and counseling who are interested in becoming First Time Homebuyers Goal: To partner with area lending institutions, community and faith based organizations to offer First Time Homebuyer Education Class. Goal: To assist eligible citizens within the City of Suffolk with down payment, closing cost assistance, and low interest financing for First Time Homebuyers to purchase affordable housing. Goal: To implement Section 8 Housing Choice Voucher Homeownership program. Goal: To provide an annual report to the Board on the effectiveness of our programs. IN PROGRESS 3. Strategic relationships with city planners and other of city staff will be developed, enhanced and maintained to allow SRHA to define, assess and address the development and rehabilitation needs of the City of Suffolk. Goal: To continue to market the Elderly Rehabilitation Program to Elderly citizens of Suffolk utilizing media resources and community partnerships. Goal: To study the feasibility of usg the COC Plan developed by the Planning Counsel for the City to develop an action plan for implementation. 4. The SRHA Bond Program will be marketed and positioned as a viable vehicle to encourage and development of new housing stock based on community needs. Goal: To evaluate the information of the Tax Exempt Bond program to support Cypress Manor/Parker Riddick master plan. 5. SRHA will continually seek funding from private, state, and federal government programs in order to enable SRHA to consistently and regularly plan, expand or manage the quantity and quality of redevelopment and affordable housing initiatives in the City of Suffolk. Goal: To submit annual request to the City of Suffolk for funds to support community development and administrative activities. Goal: To apply for grants to establish resident programs and affordable housing initiatives. Goal: To apply for loans and other financing opportunities for Public Housing Renovations and Community Development initiative. ie: CFFP, Hope VI, VCC, New Market tax credits and low income tax credits and ARRA stimulus funding. Goal: To increase SRHA s ability to be self sustaining: Bond Funds, Community Development Projects etc. Goal: To provide an annual report to Board to summarize funding received.

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5 A G E N D A SUFFOLK REDEVELOPMENT AND HOUSING AUTHORITY Board of Commissioners Meeting January 24, :30 p.m. I. CALL TO ORDER II. III. ELECTION OF OFFICERS: a. Chairman b. Vice Chairman MINUTES Vote: Yes No Yes No Commissioner Brinkley Commissioner Martin Commissioner Fitzgerald Commissioner Hall Commissioner Waller Vice Chairman Willie Commissioner McBride Chairman Lawson Commissioner Freeman IV. COMMITTEE REPORTS A. Administrative and Finance B. Housing Operations, Loans and Grants C. Planning and Property D. Ad Hoc V. EXECUTIVE DIRECTOR S SUMMARY VI. RESOLUTIONS No resolutions VII. OLD BUSINESS VIII. NEW BUSINESS

6 IX. EXECUTIVE SESSIONS RESOLUTION NO RESOLUTION CONVENING A CLOSED MEETING OF THE SUFFOLK REDEVELOPMENT AND HOUSING AUTHORITY Vote: Yes No Yes No Commissioner Brinkley Commissioner Martin Commissioner Fitzgerald Commissioner Hall Commissioner Waller Vice Chairman Willie Commissioner McBride Chairman Lawson Commissioner Freeman RESOLUTION NO RESOLUTION CERTIFYING A CLOSED MEETING OF THE SUFFOLK REDEVELOPMENT AND HOUSING AUTHORITY Vote: Yes No Yes No Commissioner Brinkley Commissioner Martin Commissioner Fitzgerald Commissioner Hall Commissioner Waller Vice Chairman Willie Commissioner McBride Chairman Lawson Commissioner Freeman X. ADJOURNMENT

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32 SUFFOLK REDEVELOPMENT AND HOUSING AUTHORITY 530 East Pinner Street Suffolk, VA Telephone: FAX: MEMORANDUM TO: FROM: SUBJECT: Tracey C. Snipes, Executive Director Lysandra Shaw, Development Director Monthly Board Report DATE: January 2017 The following represents the activities the Community Development Department during the month of December: PARKER RIDDICK AND CYPRESS MANOR REVITALIZATION 1. The Suffolk Redevelopment and Housing Authority is reviewing the Section 18 process. The staff is reviewing historical information from the Cypress Manor/Parker Riddick Master Plan and will proceed with the advertisement of an RFQ for a consultant to support the agency in the Section 18 process. 2. The agency issued a RFQ for a consultation to assist with the revitalization project. COMMUNITY DEVELOPMENT GRANT AWARDS HUD/VHDA grant award for Housing Counseling for the FY2016 is $24, VHDA/REACH grant award for Housing Counseling for the FY2016 $25, NEIGHBORHOOD STABILIZATION PROGRAM 1(CITY) Goals: Acquire a total of 8 foreclosed properties Rehabilitate a total of 8 foreclosed properties Sell a total of 8 properties to first-time homebuyers

33 Development Report page 2 Outcomes: Acquired 6 foreclosed properties Rehabilitated 6 foreclosed properties Sold 6 properties to first-time homebuyers Causey Avenue Kemp Landing Battery Avenue Battery Avenue Jackson Street Greenfield Crescent Outstanding: 2 acquisitions, rehabs and home sales NEIGHBORHOOD STABILIZATION PROGRAM 3 (SRHA) Goals: Acquire 7 Foreclosed properties Rehabilitate 7 Foreclosed properties Sell 7 properties to First Time Homebuyers Outcomes: Acquired 6 foreclosed properties Rehabilitated 6 foreclosed properties Sold 5 properties to first-time homebuyers Second Avenue Bradford Drive N. Lloyd Street N. Lloyd Street N. Lloyd Street For the outstanding 1 unsold property, the following status applies: Spruce Street Closing on or before January 27, 2017 Outstanding: The NSP 3 Program has been suspended. Awaiting notification from the State on closeout procedures. NEIGHBORHOOD STABILIZATION PROGRAM 3 (City of Suffolk) Goals: Acquire 2 foreclosed properties Rehabilitate 2 foreclosed properties Sell 2 properties to first-time homebuyers

34 Development Report page 3 Outcomes: Acquired 2 foreclosed properties Rehabilitated 2 foreclosed properties Sold 2 property to first-time homebuyers 500 Osceola Avenue 105 Charlotte Avenue Outstanding: The NSP 3 Program has been suspended. Awaiting notification from the State on closeout procedures. OWNER OCCUPIED REHABILITATION PROGRAM Current Rehab: 2153 Wilroy Road - Rehabilitation to be completed 01/09/2017 Upcoming Rehabs: 112 N 9 th Street Substantial rehab-approved by Zoning Board in Dec Godwin Blvd-Substantial Rehabilitation On hold for funding CDBG EMERGENCY HOME REPAIR PROGRAM Current Properties: 3 Upcoming Properties: Hubbard Ave- Rehab to begin January Magnolia Drive-Re-biddding/sealed bids due January 27, Person Street-Rehab to begin February Battery Ave processing all necessary paperwork 1100 Truman Rd processing all necessary paperwork 1418 Sierra Drive processing all necessary paperwork Six left on waiting list to process that has been on the list for 5 or more years. Then waiting list will consist of 2 years wait YTD. HOMEOWNERSHIP Number of homeowners created for November Number of homeowners created in OUTREACH HOMEBUYER S CLUB The Homebuyer s Club is underway. November s class information is below:

35 Development Report page 4 Homeownership Education Class Date Time Attendance Homebuyer Club November 17, :00 p.m. - 8:00 p.m. 6 VHDA Class November 12, :00 a.m. - 3:00 p.m. 7 Housing Counseling Service Participants Mortgage Default 1 new Mortgage Default Opened Cases 2 open Mortgage Default Modified 1 completed Mortgage Default Denied 1 denied Mortgage Default YTD 42 in program Credit Counseling Sessions 2 new Credit Counseling Opened 21open Credit Counseling YTD 56

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54 Commissioner moved to adopt a resolution convening a closed meeting; Commissioner seconded the motion; and the following resolution was unanimously adopted. RESOLUTION NO Meeting Date: January 24, 2017 Time: p.m. RESOLUTION CONVENING A CLOSED MEETING OF THE SUFFOLK REDEVELOPMENT AND HOUSING AUTHORITY BE IT RESOLVED, that upon conclusion of this public meeting, the Authority will convene in a closed meeting pursuant to the Virginia Freedom of Information Act, as amended (the Act ) for the purpose of discussing and /or considering the following matters that are specifically exempted from public disclosure pursuant to the code sections referred to below: 1. Personnel matters involving the discussion, consideration or interviews of prospective candidates for employment, assignment, promotion, demotion, performance, salaries, disciplining or resignation of any employees(s) of the Authority, as permitted by (A) (1) of the Act. 2. Discussion or consideration of the acquisition of real property for a public purpose, or the disposition of publicly held real property, as permitted by (A) (3) of the Act. 3. The protection of the privacy of individuals in personal matters not related to public business, as permitted by (A) (4) of the Act. 4. Discussion or consideration of the location or expansion of a prospective or existing business or industry, where to previous announcements has been made, as permitted by (A) (5) of the Act. 5. Discussion or consideration of the investing of public funds where competition or bargaining is involved and where disclosure would adversely affect the financial interest of the Authority, as permitted by (A) (6) of the Act. 6. Consultation with legal counsel, staff members and/or consultants pertaining to actual or probable litigation, as permitted by (A) (7) of the Act. 7. Consultation with legal counsel regarding legal matters requiring the provision of legal advice by counsel, as permitted by (A) (7) of the Act. ADOPTED this 24 th day of January (SEAL) ATTESTED: Tracey C. Snipes, Secretary

55 Commissioner moved to adopt a resolution certifying a closed meeting; Commissioner seconded the motion; and the following resolution was unanimously adopted. RESOLUTION NO Meeting Date: January 24, 2017 Time: p.m. RESOLUTION CERTIFYING A CLOSED MEETING OF THE SUFFOLK REDEVELOPMENT AND HOUSING AUTHORITY WHEREAS: This Authority has convened a closed meeting on this date pursuant to an affirmative recorded vote for the purpose of discussing and/or considering a certain subject or subjects, as permitted under (A) of the 1950 Code of Virginia, as amended; and WHEREAS: (D) of the 1950 Code of Virginia, as amended, requires a certification by this Authority that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, UPON MOTION DULY MADE AND SECONDED, BE IT RESOLVED THAT: The members of the Board of the Authority hereby certify that, to the best of each Commissioner s knowledge, only public business matters lawfully exempted from open meeting requirements, and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting. ADOPTED this 24 th day of January 2017 ATTESTED: Tracey C. Snipes, Secretary (SEAL)