BALMER LAWRIE & CO. LTD. 5, J N HEREDIA MARG, BALLARD ESTATE, MUMBAI Tender No. BL/T&V/MUM/002 Dated:

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1 BALMER LAWRIE & CO. LTD. 5, J N HEREDIA MARG, BALLARD ESTATE, MUMBAI Tender No. BL/T&V/MUM/002 Dated: TENDER FOR HIRING OF OFFICE SPACE FOR TRAVEL & VACATIONS PUNE BRANCH TENDER No. BL/T&V/MUM/002/SEPTEMBER-2017 DATE 7 SEPTEMBER 2017 LAST DATE FOR SUBMISSION OF ONLINE / HARD COPY: 26 SEPTEMBER 2017 by 2.30 pm Online Bids are invited from reputed, experienced, bona-fide and eligible bidders for hiring office space for Travel & Vacations Pune office through Balmer Lawrie eprocurement Portal OR Hard Copy tenders documents should be submitted in a single sealed envelope marked Tender for Hiring of Office Premises for Travel & Vacations. In two parts in TWO separate sealed envelopes for technical and financial bids each and Envelopes should be marked clearly as TECHNICAL BID and FINANCIAL BID for hiring of Office space at Mumbai. M/s. Balmer Lawrie & Co. Ltd. 5, J.N Heredia Marg, 3. Ballard Estate, Mumbai CONTACT DETAILS OF BALMER LAWRIE & CO LTD Balmer Lawrie & Co. Ltd., C1 India Pvt.Ltd. 4 th Floor, Balmer Lawrie Building, 5, J.N. Heredia 603,Coral Classic,20 th Road, Marg, Ballard Estate, Mumbai Near Ambedkar Park, Chembur Mumbai Contact Persons: 1. Ms.Pradnya Naik naik.pd@balmerlawrie.com Mob / Mr.Vijay Rayamane rayamane.vr@balmerlawrie.com Mob / Contact Person 1.Mr. Tirtha Das tirtha.das@c1india.com 2. Mr. Tuhin Ghosh tuhin.ghosh@c1india.com Mr. CH.Mani Sankar (Chennai) chikkavarapu.manisankar@c1india.com Mr. Ravi Gaiwal (Mumbai) ravi.gaiwal@c1india.com Pradnya Naik Assistant Manager (HR) Balmer Lawrie & Co. Ltd

2 Office Space Requirement Places where the area is required Pune: JM Road/Deccan/SB Road/FC Road/MG Road/E-street. ( It should be prime location and easily accessible) Carpet Other requirements Area in (Sq Ft) 750 Sq Ft. 1. Employee strength 15 to Conference room 1 no (Small) 3. Parking public parking should be available 4. Road facing, preferably on ground or 1 st floor Issue of Tender Forms commences : Last date for submission of Tender Forms : Technical Bid (Annexure A) 2 Financial Bid (Annexure B) 1. Security Deposit / EMD The Earnest Money Deposit of Rs of the successful bidders will be converted into Noninterest bearing Security Deposit (SD) and shall be retained as Security Deposit till completion. In the event of non-performance of the contract, the security deposit will be forfeited and the contractor will be blacklisted for future tenderers. EMD of unsuccessful bidders will be returned after finalization of the contract. 2. The premises having following minimum amenities/facilities and features will be preferred for consideration and will gain weighted: a. The Building offered should be facing main road so that signage is visible clearly to the public at large crossing by the location, preferably situated on ground or first floor and should be well connected with public transport; b. There should be adequate natural lighting in the campus/compound. c. There should be provision of sufficient water system for drinking, toilets, Wash basins, housekeeping, other cleaning purposes etc. d. There should be adequate cross-ventilation. e. With work stations, 1 mini conference room seating capacity of 5-10 people, Gents & Ladies 2 washrooms, back office sitting arrangement. f. The building should have adequate fire safety measures and security measures as per legal requirement. g. It should have sufficient provision of lifts of reputed make if the premises offered are in upper floors. h. The premises should have suitable power supply for commercial operations. i. There should be uninterrupted power supply for essential services and common area Lighting j. The building/s should have prescribed parking space marked parking exclusively for the hirer will be desirable. Sufficient parking space for visitors/clients should be available.

3 k. All Building services such as Lifts, Power Supply, Plumbing, Sewage, telephone, Connectivity shall be fully operational at the time of submission of the offer by the bidder. l. All internal wall should be painted with good quality paint at the time of handing over the premises to M/s. Balmer Lawrie & Co. Ltd. 3. Following documents are essential and must be submitted as part of Technical Bid:- a. Offer Letter (duly signed and stamped) b. This Tender / Offer document (duly signed and stamped on each page) in token of acceptance of Terms & Conditions mentioned there in. c. Technical Bid in Annexure A (duly signed and stamped on each page) d. Other documents as detailed in the Technical bid i.e. Annexure- A (duly signed and stamped on each page) 4. The procedure for submitting Bids, is mentioned below: a. For technical bid, documents (duly signed) mentioned in the point number 3 Should be submitted in a sealed envelope ( Envelope-I), subscripted as TECHNICAL BID for hiring of office for Vacations, M/s Balmer Lawrie & Co. Ltd. b. For Financial bid should be submitted in another separate sealed envelope (Envelope-II), superscripted as FINANCIAL BID for hiring of office for Vacations, M/s. Balmer Lawrie & Co. Ltd. Important Note:- c. Both the aforesaid sealed envelopes (I&II) should be placed in another larger envelope which should also be properly sealed. This envelope should be superscripted as: Tender for Hiring of Office Premises for hiring of office for Vacations, M/s. Balmer Lawrie & Co. Ltd. (a) The bidder should refrain from indicating the rents and other financial details in the technical bid and if they do so, the bid will be rejected in as much as the envelope containing the financial bid shall not be opened. (b) Any deviation from the above procedure (e.g. putting together of Technical and Financial bids in the same cover, non-submission of requisite documents, non-sealing of envelopes) shall lead to rejection of bid document ab-initio. (c) After opening the Technical Bids and before opening of the Financial Bids, physical inspection of the premises, covered by the tendered bids, will be carried out to verify whether the offer complies with the technical specifications or otherwise. 5. In case the technical bid is found acceptable, the selected party will be required to furnish the original copy of the Title Deed of the property along with proof of identity of the owner before the financial bids are opened. Original documents shall be returned after decision is taken to open Financial Bids or otherwise. 6. The opening of financial bids shall be done at a later date. The financial bids of only those offers will be opened which are shortlisted after assessing the suitability of the premises, terms and conditions offered, compliance to technical specifications, verification of their credentials and other liabilities. 7. The rent proposed to be charged per square feet per month on the carpet area. 8. The premises offered should be in ready condition and the owner of the premises will have to hand over the possession of premises within fifteen days of acceptance of the offer by the M/s. Balmer Lawrie & Co. Ltd.

4 9. The offer should be valid for a minimum period of 90 days from the due date of opening of tender. 10. It should be noted that no negotiations will be carried out except with the lowest bidder and therefore, most competitive rates should be offered. 11. Tenders received after the due date and time for whatever reason, shall not be entertained and the M/s. Balmer Lawrie & Co. Ltd. shall not be responsible for any loss or delay in delivery of tender documents. 12. The selected bidder would be required to sign Lease agreement with the designated authority of M/s. Balmer Lawrie & Co. Ltd. 13. The tender is for hiring of office for an initial period of 3 (Three) years. In case required, the hiring period may be extending beyond 2 years on mutual consent. 14. All the details and documents mentioned in the tender form must be submitted. A tender having incomplete details/documents is liable to be rejected. 15. The monthly rent will start as and when possession of the office premises is taken over by M/s. Balmer Lawrie & Co. Ltd. The rent shall be paid as per the lease agreement. 16. All existing and future rates, taxes including property taxes, assessment charges and other outgoing of any description in respect of the said premises shall be borne by the owner/bidder. 17. The M/s. Balmer Lawrie & Co. Ltd., shall pay all charges in respect of electric power, light and water used on the said premises during the lease period as per the Prevailing rates. 18. The cost of repair and maintenance of civil/electrical installations including Air Conditioning, power backup (generator sets), lifts and common areas etc. will be the responsibility of the bidder. Routine replacement of electrical fittings like bulbs, tubes and other consumables will be done by M/s. Balmer Lawrie & Co. Ltd. 19. Deposit if any paid by Balmer Lawrie should be refunded on completion/extension/ foreclosure date, before handing over possession of property by Balmer Lawrie to owner. 20. Monthly rent would be payable on or before 7 th day of every English calendar month. 21. Terms and conditions given in this Tender Documents shall be considered as an integral part of this offer/tender. In case of any conflict in terms and conditions of Tender Documents, the conditions stipulated in the Tender Documents shall take precedence. 22. M/s. Balmer Lawrie & Co. Ltd., reserves the right to amend any/all terms and conditions, as it deems necessary. 23. M/s. Balmer Lawrie & Co. Ltd. At any time during the hired period may make temporary alterations like partitions, office fixtures and fittings to suit the requirement. 24. Either party can foreclose the contract by giving minimum 3 months notice period to other party. 25. Participation in the tender process does not entail the bidders any commitment from the company. The M/s Balmer Lawrie will not be liable for any damage/loss caused to the bidders during the tendering process and before signing of the contract. The company reserves the right to reject any/all offers without assigning any reasons.

5 Thanking you, For Balmer Lawrie & Co. Ltd. Sd/- ( )

6 Annexure- A TECHNICALBID Sl. Particulars Details (Please tick/ fill up with Relevant No. answers, wherever required) 1. Name of person /party submitting the Bid (hereinafter referred to as the bidder);permanent Account Number 2 Status of the bidder(individual/ Partnership Firm/Company/Society/ Property dealer/ Any other (specify) 3 Name of the person/ party holding Title to the property (hereinafter referred to as the owner) Permanent Account Number 4 Status of the owner(individual/ Partnership Firm/Company/Society/ 5 Whether the bidder is himself the Owner of property offered on rent or Power of Attorney/ duly Authorized 6. Contact details, Name & Postal address 7 Contact details of owner (if different from bidder)

7 8 Details of property offered a. Location & Address of the property b. Is property having Office Use as permissible use by competent authority c. Whether the space offered for hire is situated in more than one floor of a property, if yes, specify floors d. Total built up area in sq.ft. e. Total carpet area in sq. ft. f. Toilet attached Yes/No g. Parking space Covered/uncovered Yes/No 9 Approximate distance of the property form railway station 10 Whether proper access from roads is available 11 Whether the property is free from all encumbrances, claims, litigations etc. 12 Whether all Govt. Dues including property tax, electricity, telephone, water bills etc. have been duly paid upto date (enclose documentary proof) 13 Whether the property is physically vacant and available for possession 14 Parking space for car/ vehicle available on road, covered/underground 15 Details of available fire safety and security measures 16 Whether suitable power supply for commercial operation is available 17 Details of the power backup, whether available or not 18 If bidder is Power of Attorney holder of the owner, copy of duly Constituted POA be attached. If bidder is authorized signatory of company/ partnership firm, Copy of Requisite Board Resolution/Authority letter etc.

8 19 Please specify the details of public transport facilities available to and from the premises 20 Contact Details of Building Management services 21 Signage BL requires the right to use its logos, branding, and graphics at the entrance to its premises and within the premises. Preference to install a prominent signage on the main building. I have gone through the various terms and conditions mentioned in the tender documents and I agree to abide by them. I,...solemnly declare to the best of my knowledge and belief, the information given above and in the enclosures accompanying it, is correct, complete and truly stated. Signature... Name:... Place: Date: Owner/ authorized signatory...

9 1 Name of the party ANNEXURE- B FINANCIAL BID 2 Address (with telephone and mobile nos.) 3 PAN 4 Whether registered for GST, If yes GST No. 5 Name & address of the proprietor, partners/ directors with mobile nos. 6 Name and address of the premises 7 Net carpet area offered Sq Ft. 8 Monthly rent Rs. Per sq.ft. Rs. 9 Total monthly rent quoted for the net carpet area Rs. 10 GST as applicable Rs. 11 Deposit(Refundable) Rs. NOTE 1. No separate rent would be paid for (a) underground/ covered parking areas (b) open parking space, inner roads, garden etc. within the compound. The rate quoted shall be inclusive of usage by tenant of all these areas. 2. *Net carpet area means usable area inside the office. 3. The rent quoted should be exclusive of GST. 4. The tender is for hiring of office space for an initial period of 3 (Three) years the hiring period may be extending beyond 2 years on mutual consent. Date Signature and stamp of the Owner/ bidder

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