New 2017 Fairway Deep Tine Aerifier

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1 Invitation for Bid Thursday April 6, 2017 Bid Opening: Thursday April 20, 2017 at 2:00PM Ryan Ochs Park District of Highland Park 636 Ridge Road Highland Park, IL 60035

2 TABLE OF CONTENTS Item Start Page TABLE OF CONTENTS... 2 ADVERTISEMENT FOR BID... 3 INVITATION FOR BID... 3 INSTRUCTIONS TO BIDDERS... 5 GENERAL TERMS... 7 ACKNOWLEDGEMENT OF DOCUMENTS... 9 BID FORM CONTRACTOR S CERTIFICATION OF ELIGIBILITY SPECIFICATIONS

3 ADVERTISEMENT FOR BID The Park District of Highland Park is accepting sealed bids for the following One New 2017 Fairway Deep Tine Aerifier: Questions regarding this bid should be directed to Ryan Ochs at or by at The bid packet, specifications and plans are available on our website at Please note that if you intend to submit a bid for this project, then it is your responsibility to register with Ryan Ochs via or (847) This will identify that you have downloaded the bid documents, and you will then be considered a registered plan holder. Sealed bids for these items will be received no later than 2:00PM on Thursday April 20, 2017 at which time they will be publicly opened and read aloud. Completed bids must be submitted in sealed envelopes and marked as follows: Completed bids must be mailed or delivered to the following address: Park District of Highland Park 636 Ridge Road Highland Park, IL ATTN: Liza McElroy, Secretary The Park Board of the Park District of Highland Park reserves the right to reject any or all bids in full or in part, if it shall deem it in the public interest to do so. In submitting a bid, Contractor acknowledges that Contractor must, to the extent that it applies, comply with all requirements of the Illinois Prevailing Wage Act and all other applicable Illinois laws. PARK DISTRICT OF HIGHLAND PARK /s/ Liza McElroy Secretary of the Board of Park Commissioners 3

4 INVITATION FOR BID The Park District of Highland Park is seeking sealed bids for the following equipment or supplies: One. The bid is to include all costs F.O.B. Park District of Highland Park, Highland Park, Illinois. F.O.B. Park District of Highland Park, Highland Park, Illinois, is defined as the total price to the Park District, including all freight and delivery charges to its facility. The bid is to include any training and warranties specified below. Under no circumstances may prepaid charges be added to the invoice. Refer to the following specifications at the end of the packet. The bid packet, specifications and plans are available on our website at Please note that if you intend to submit a bid for this project, then it is your responsibility as a potential contractor to register with Ryan Ochs via or (847) This will identify that you have downloaded the bid documents, and you will then be considered a registered plan holder. Sealed bids for these items will be received no later than 2:00PM on Wednesday April 19, 2017 at which time they will be publicly opened and read aloud. Completed bids must be submitted in sealed envelopes marked Fairway Deep - Tine and mailed or brought into the Park District of Highland Park, 636 Ridge Road, Highland Park, Illinois; Attention: Liza McElroy, Secretary. All bids must be submitted on the forms included in the bid documents and accompanied by cash, a certified bank draft, or a bid bond from an accredited surety company payable to: Park District of Highland Park for an amount equal to 10% of the bid submitted. The bid bond is optional for equipment and services All bids will remain firm for 90 calendar days after the bid opening. The Park District of Highland Park reserves the right to reject any or all bids or to accept any bids, which in its judgment, will be in the best interest of the public or to waive any informalities in bidding. Only bids in compliance with the provisions of the Contract Documents will be considered. No bids shall be withdrawn after the opening of the bids for a period of ninety (90) calendar days after the bid date opening. The Park District of Highland Park encourages small and minority businesses and women s business firms to submit bids on the approved project and successful contract bidders to utilize small and minority businesses and women s businesses as sub-contractors for supplies, equipment, services, and construction. 4

5 INSTRUCTIONS TO BIDDERS For the purpose of these specifications, "Owner" shall refer to the Park District of Highland Park, and "Vendor" shall refer to the party entering into the contract for the performance of the specified work, and his or her legal representatives or agents. Upon award of the Contract, these instructions shall become a part of the Contract Documents. PLANS AND SPECIFICATIONS The bid packet, specifications and plans are available on our website at Please note that if you intend to submit a bid for this project, then it is your responsibility as a potential contractor to register with Ryan Ochs via or (847) This will identify that you have downloaded the bid documents, and you will then be considered a registered plan holder. TOTAL PRICING Quote all prices F.O.B. Highland Park, Illinois. F.O.B. Highland Park, Illinois, is defined as the total price to the Park District, including all freight and delivery charges to its facility. Under no circumstances may prepaid charges be added to the invoice. Contractor is advised that the Park District may choose to pay by credit card. BID FORM Bidders shall submit the bid form provided which shall be filled out completely and addressed as follows: Park District of Highland Park, 636 Ridge Rd., Highland Park, IL On the outside of the bid envelope, each sealed bid shall also contain the notation SEALED BID along with A) Title of Project B) Bidder s Company Name C) Date and Time of Bid Opening Bids for the shall be received at or before 2:00PM on Thursday April 20, 2017 at which time they will be opened and read publicly. ACCEPTANCE OR REJECTION OF BID The Park District of Highland Park will accept or reject bids within sixty (60) calendar days after analysis of the bids, and reserves the right to accept or reject any or all bids. In determining the lowest responsive and responsible bidder, the Park District further reserves the right to combine or separate or delete any section of work or alternates or items in the bid if it is in the best interest of the District. NON-BARRED BIDDING The Bidder must certify that it is not barred from bidding on this contract as a result of a conviction for the violation of state laws prohibiting bid-rigging or bid-rotating by executing the included certification. The Bidder, by signing the Bid Form, acknowledges, understands and abides by all of the above "General Terms. ASSIGNMENT The Vendor shall not assign any part of this contract, or award any work under this contract without prior written approval from the Owner. INSURANCE 5

6 Vendor warrants that the manufacturer of the goods has completed products operations insurance to cover any defects in the product. DELIVERY Vendor warrants that it can meet the delivery date requirements set forth herein. 6

7 GENERAL TERMS ERRORS AND OMISSIONS All vendors are requested to notify the Park District immediately of any errors or omissions that are encountered in the specifications TIMELY SUBMISSIONS The receipt of bids will cease at the date and time set forth above. Bids received after the scheduled date and time likely will not be considered. INVESTIGATION The Park District reserves the right to investigate the quality and fitness of the equipment or supplies offered or the reliability of the Vendor. Each vendor shall supply the information requested herein in order to be considered. TAX EXEMPTION The Park District is not subject to federal excise tax or Illinois Retailer s Occupation Tax. District s Tax Exempt ID # is available by request. The Park COMPLETION OF CONTRACT Failure of the Vendor to complete the work or furnish the equipment or supplies in accordance with the Specifications shall constitute a breach of the Contract. SUBSTITUTIONS The equipment and supplies stated in the Specifications are for the purpose of establishing a quality required or performance goal to be achieved as a minimum requirement. Because the Park District does not wish to rule out other competition, whenever a specific item and description is stated, the District has added the phrase "or approved equal. Bidders proposing to use an alternate must request approval in writing from the Park District no later than five (5) business days prior to the bid opening. Bids which propose to use a non-approved alternate will be rejected. The Park District shall be the sole judge as to whether any substitute is of equivalent or better quality and the Vendors waive any right to challenge such decision. ADDENDA AND INTERPRETATION All interpretations and requests for interpretations of the Bid Documents must be made in writing. Any addenda shall become part of the Contract Documents. AWARD SELECTION The Park District will make an award, if any, based upon the basis of the best interests of the Park District as determined by the Park District in the exercise of its sole discretion. CONTRACT The Vendor to whom the project is awarded will enter into a contract with the Park District of Highland Park in the form of this purchase order or other purchase authorization document. DELIVERY DATE Prices quoted must include delivery and delivery arrangements will be made with the successful Bidder(s) immediately after board approval. COMPLIANCE WITH LAWS The provision of any goods, and the goods themselves, must comply with all applicable federal, state, county and local laws, ordinances, rules and regulations and orders. 7

8 PARKING AND TRAFFIC Parking of construction or delivery vehicles on the site by the Vendor shall not inhibit public access nor prevent access for emergency or other official vehicles. Parking of private vehicles on the site by the Vendor is prohibited unless said vehicle is necessary in the execution of the Contract. No construction or delivery vehicles shall be parked near or under any existing vegetation on the site. WARRANTY/GUARANTEE The Vendor warrants to the Park District that the equipment and supplies furnished under the Contract Documents will be of good quality, unless otherwise required or permitted under the Specifications, that the work and materials will be free from defects not inherent in the quality required or permitted, and that the goods will conform to the requirements of the Specifications, and that the Vendor has completed products insurance coverage for all products supplied for this Bid. Defective materials, equipment or workmanship occurring within the Warranty period may be repaired where such produces results conforming to the Contract Documents relating to appearance, performance and reliability. Where the nature of the defective materials, equipment or workmanship is such that acceptable results cannot be obtained by repair, such defective items shall be removed and replaced with new materials, equipment or workmanship complying with the Contract Documents. SCOPE The Bid shall provide all requested quantities and shall furnish all equipment to complete the delivery as indicated in these Contract Documents and Specifications. The total quantities in the following Bid Form are approximate only. Payment shall be based upon the unit prices listed and the actual amount of product delivered. Delivery dates are listed with the individual products on the Bid Form. FOIA RESPONSIBILITIES The winning Vendor agrees to maintain, without charge to the Park District, all records and documents for projects of the Park District in compliance with the Freedom of Information Act, 5 ILCS 140/1 et seq. In addition, Vendor shall produce records which are responsive to a request received by the Park District under the Freedom of Information Act so that the Park District may provide records to those requesting them within the time frames required. If additional time is necessary to compile records in response to a request, then Vendor shall so notify the Park District and if possible, the Park District shall request an extension so as to comply with the Act. In the event that the Park District is found to have not complied with the Freedom of Information Act due to Vendor s failure to produce documents or otherwise appropriately respond to a request under the Act, then Vendor shall indemnify and hold the Park District harmless, and pay all amounts determined to be due including but not limited to fines, costs, attorneys fees and penalties. INDEMNIFICATION To the fullest extent permitted by law, the Vendor shall indemnify and hold harmless the District and its officers, officials, employees, volunteers and agents from and against all claims, damages, losses and expenses, including but not limited to legal fees (attorney s and paralegals fees and court costs), arising out of or resulting from the equipment and supplies purchased herein. 8

9 ACKNOWLEDGEMENT OF DOCUMENTS 1. Receipt of Documents: Bidder has received a complete set of specifications and understands the meaning of their content, and shall willingly comply with the guidelines set forth in these documents. Yes No 2. Identification of Documents Received: The following is a checklist of documents that should appear in the Bid Documents. Please complete the checklist and contact the Park District if any of the documents have been omitted. Yes No ADVERTISMENT FOR BID INVITATION TO BID INSTRUCTIONS TO BIDDERS GENERAL TERMS ACKNOWLEDGEMENT OF DOCUMENTS BID FORM SPECIFICATIONS 9

10 BID FORM (Page 1 of 2) TO: Park District of Highland Park 636 Ridge Road Highland Park, IL The undersigned bidder has carefully examined the specifications for the 2017 Fairway Deep - Tine as prepared by the Park District of Highland Park and having completely familiarized him/herself with local conditions affecting the cost: hereby states that he/she will provide the following equipment at the following prices and will accept as full and complete payment therefore the bid amount set forth. Bid Descriptions Unit Quantity Unit Cost Total Item 1 New 2017 Fairway Deep - Tine 1 BASE BID TOTAL *If awarded the contract based on the above, we agree to deliver 2017 Fairway Deep - Tine or Approved Equal to the Park District within days from the date the contract is awarded. Receipt of Addenda: The receipt of the following addenda is hereby acknowledged: Addendum No., Dated BY: (Company) (Authorized Signature) (Address) (City, State, Zip) (Phone) (Date) (Tax I.D. No.) 10

11 In Compliance 720 ILCS 5/33E-11: Park District of Highland Park CONTRACTOR S CERTIFICATION OF ELIGIBILITY,a(n) Print name of Contractor Individual, Partnership, Corporation as part of his bid or proposal on the above referenced Contract, hereby certifies that the Contractor is not barred from bidding on the above referenced contract or entering into a contract with the Park District of Highland Park as a result of a violation of either Section 33E-3 Bid-rigging or 33E-4 Bid-stating of Article 33E of the Illinois Criminal Code, 720 ILCS 5/33E-1, et. seq., as amended. Date Contractor By: Its: Title STATE OF ILLINOIS ) COUNTY OF ) ) SS I, the undersigned, a notary public in and for the State and County aforesaid, hereby certify that appeared before me this day in person and, being first duly sworn on oath, acknowledged that he/she is authorized to act on behalf of Contractor, and that he/she executed the foregoing certificate as his/her free act and deed and as the act and deed of Contractor. DATED:, 2017 Notary Public [Notary Seal] 11

12 SPECIFICATIONS PARK DISTRICT OF HIGHLAND PARK ONE (1) New 2017 Fairway Deep - Tine GENERAL: Equipment shall be one (1) new fairway deep - tine as approved by the Park District, to be completely serviced in accordance with manufacturer specifications prior to delivery. The Park District shall be furnished with a normal or standard factory warranty. The bidder shall also provide free pickup and delivery service for any major warranty work performed during the warranty period. Equipment is to come with a minimum 2-year warranty in writing. Upon delivery, any defective parts or material, or defects due to poor workmanship or assembly negligence, shall be replaced or repaired by the manufacturer or bidder, with reasonable promptness. When delivered, the unit shall be complete in every way with all necessary and usual appurtenances, fixtures and equipment commonly furnished on units sold for commercial purposes, even though not specified herein. KEY SPECIFICATIONS/FEATURES OF UNIT: Vibra Stop Integrated shock absorption system Quick set for central depth system Quick set for central heave adjustment Working depth of up to 9 Twin drive system Continuous crank shaft Working speed of up to 4 MPH Complete with rear and front roller TERMS: New 2017 Fairway Deep - Tine to be delivered to Sunset Valley Golf Clubhouse, 1390 Sunset Road, Highland Park, Illinois. To be delivered between the hours of 7:00 a.m. and 1:30 p.m., Monday through Friday, excluding holidays, with delivery arrangements to be made prior to delivery with the Golf Course Superintendent

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