Request for Tender. City of Whitehorse VEHICLE AND EQUIPMENT SALE RFT 2017-OPS0019. Close Date: August 11, 2017 at 3:00:00 PM PDT

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1 Request for Tender City of Whitehorse VEHICLE AND EQUIPMENT SALE RFT 2017-OPS0019 Close Date: August 11, 2017 at 3:00:00 PM PDT

2 VEHICLE AND EQUIPMENT SALE INSTRUCTIONS TO BIDDERS: The City of Whitehorse is offering for sale, on a sealed bid basis, Surplus City Vehicles and Miscellaneous items identified on the attached Bid Sheets. Bidders may view the equipment at the designated times as identified below. Interested bidders may direct their questions by to procurement@whitehorse.ca Hard copy of Bids can be dropped off in a sealed envelope clearly labeled with the Title: Bid Submission for RFT 2017-OPS0019 Vehicle and Equipment Sale along with the name and address of the person/company submitting the bid, at City Hall at nd Avenue, Whitehorse YT prior to 3:00:00 PM PDT on Friday August 11, Bids received after the closing date and time will not be accepted and will be returned unopened to the address on the envelope. The following listed units are being sold as is where is no warranty expressed or implied. Terms of the sale will be cash or certified cheque to the highest acceptable bid. The Freightliner Truck may be viewed on Thursday August 3, :00 PM to 4:30 PM at 9030 Quartz Road. Items located at the Transit Yard (Buses) can be viewed by calling Mack Smith at Note that items 3-1 and 3-2 will be sold as one lot. The Weigh Scale can be viewed at the Landfill (Item 4) site by appointment by contacting Water and Waste Services at The City will provide a knowledgeable representative to provide basic information to the bidder and to answer questions. Pick-Up: The successful Bidder will be required to remove the equipment from the respective City of Whitehorse property on or before August 30, 2017 at 4:30 PM PDT upon presentation of official receipt signed by a City of Whitehorse representative as proof of payment. Advertising: All advertising is done in good faith; however, it is strongly recommended that each Bidder carefully inspect the item prior to bidding. The City of Whitehorse is not responsible for the bidders not to understand the condition of the vehicle(s) when bidding for a unit. Bids: The City of Whitehorse reserves the right to reject any or all bids or accept the bid that is deemed the most favourable to its interests. Note: Vehicles are subject to being withdrawn from sale and return to the City of Whitehorse s fleet at any time during the bid process up until the sale is approved by the City of Whitehorse. Warranty: Property is offered for sale AS IS and WHERE IS and the City of Whitehorse assumes no responsibility whatsoever for items being purchased by the Bidder. Ties: In the case of a tie, the tied Bidders will be contacted to request a best and final bid to break the tie. Lynda Harlow, SCMP Senior Procurement Officer City of Whitehorse, YT Lynda.harlow@whitehorse.ca Page 2 of 6

3 CITY OF WHITEHORSE VEHICLE AND EQUIPMENT SALE BID SHEETS Closing Date and Time: Wednesday June 28, 2017 at 3:00:00 PM PDT In compliance with this RFT and subject to all terms and conditions attached the undersigned herby offers and agrees to purchase the following: LOT PHOTO DESCRIPTION BID PRICE (NOT INCL. GST) 1 Unit: 4716 Year: 1998 Model: Freightliner FL112 Fifth Wheel Trailer VIN# 1FVXTMDB7WH Mileage: Speedo head and hour meter not original. Condition: Undiagnosed transmission shift issue and unknown condition. Minimum Bid: 4, MINIMUM BID: 8, Unit: 2218 Year: 1982 Model: Orion VIN# 2B C Mileage: 391,300 Condition: Unknown. Minimum Bid: 1, MINIMUM BID: 1, Unit: 2229 Year: 2003 Model: Thomas Bus TL-960 VIN# 1T7KL2B Mileage: 277,590 kilometers Hours: 10,444 Condition: Runs, drives, unknown condition. Location: Transit Yard Tlingit Street Items 3-1 and 3-2 sold as one lot. Minimum Bid: 1, Unit: 2230 Year: 2003 Model: Tomas Bus TL-960 VIN#1T7K12B Mileage: Unknown odometer missing. Condition: Missing fuel injection control module, remainder unknown. Location: Transit Yard Tlingit Street Items 3-1 and 3-2 sold as one lot. Minimum Bid: 1, MINIMUM BID: 1, MINIMUM BID: 1, Page 3 of 6

4 LOT PHOTO DESCRIPTION BID PRICE (NOT INCL. GST) 4 Unit: N/A Year: N/A Model: Toledo 100-Ton Deck Scale 70 Feet Long x 11 Feet Wide. VIN# N/A Mileage: N/A. Condition: As removed 4 sections scale Deck no electronics. Location: Landfill Site Alaska Highway Minimum Bid: 2, MINIMUM BID: 5, TOTAL BID OF ALL ITEMS (Not including GST) INCLUDE ALL BID SHEETS IN SUBMISSION Total Bid: : Bid By: (Print of Typed Name) Signature of Bidder: Date: Phone Number: Fax Number: Cell: Address: Address: Postal Code: BY SIGNING ABOVE, THE BIDDER IS IN FULL AGREEMENT WITH THE FOLLOWING GENERAL TERMS AND CONDITIONS ATTACHED. Page 4 of 6

5 RFT 2017-OPS0019 GENERAL TERMS AND CONDITIONS Definitions: Seller means City of Whitehorse and Buyer/Bidder is the individual, firm or corporation who is purchasing Seller s property. Entire agreement: All sales will be subject to the provisions of this Agreement, including all attached Bid Sheets identifying prices, taxes or other terms specifically incorporated by reference and no others. This Agreement is the entire agreement between Buyer and Seller and supersedes all prior or concurrent oral or written representations and agreements relating to this sale. No modification of this Agreement shall be binding on Seller unless agreed to in a writing signed by an authorized representative of the Seller. Condition, Warranty and Location: Unless otherwise specifically provided, all property is offered for sale AS IS and WHERE IS. The description of property for sale is based on the best available information: however, no warranties or representations, express or implied, whether promissory or imposed by law, are made by seller as to the quantity, kind, character, merchantability or fitness for any use of purpose, except that Seller does warrant validity of title. Payment: Prior to removal, payment must be made in full in cash, certified cheque or bank draft, to the City of Whitehorse, and paid at City Hall located at nd Avenue in Whitehorse and must include GST. Payment must be received before August 23, 2017 or sale will be considered cancelled and the City will contact the next highest bidder for the item. Removal of Equipment: Upon completion of payment, winning bidders will have until 4:30 PDT August 31, 2017 to remove the equipment from the applicable City of Whitehorse site. Upon presentation of award letter with the payment receipt, the City Representative will provide a Bill of Sale to the winning bidder and release the equipment between the hours of 8:00 am 11:45am and 3:00 pm 4:30 pm, Monday through Friday. Title: Title to the items of property sold hereunder shall vest in the Buyer as and when full and final payment is made. Risk of Loss: All risk of loss, damage, or destruction from any cause, whatsoever, shall be borne by the Buyer. Use of Seller s Name: Buyer agrees not to advertise in any manner the property hereby sold as being, Seller s surplus property or to use in any other manner. Release of Liability: Buyer hereby indemnifies and holds harmless the Seller, its Council members, officers, agents and employees from and against any claim or liability, whatsoever, for loss of, damage to disposal, removal, resale of loss of use of any property whether purchased from Seller or owned or controlled by Buyer or for on account of any personal injury, including death, arising out of or in any manner connected with the sale, disposal, removal, resale or use of said property and further any acts or omissions of Seller, its officers, Council members, agents and employees. Non-Waiver: BUYER UNDERSTANDS THAT THE PROPERTY IS PURCHASED AND ACCEPTED AS IS AND WHERE IS AND WITH ALL FAULTS, AND THAT THE PRICE HAS BEEN ESTABLISHED IN CONSIDERATION OF THIS FACT AND THE PROVISIONS OF THIS AGREEMENT, SPECIFICALLY INCLUDING THIS PARAGRAPH. ANY DESCRIPTION OF THE PROPERTY BY SELLER IS SOLELY FOR IDENTIFICATION AND DOES NOT CREATE WARRANTY THAT THE PROPERTY SHALL CONFORM TO SUCH DESCRIPTION. EXCEPT FOR SELLER S WARRANTY OF TITLE, THERE ARE NO WARRANTIES BY SELLER WHATSOEVER (WHETHER EXPRESS OR IMPLIED ARISING BY LAW, COURSE OR PERFORMANCE OF DEALING OR USAGE OF TRADE) INCLUDING, BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR MERCHANTABILITY FITNESS FOR PURPOSE, QUANTITY KIND, CHARACTER, QUALITY, DURABILITY, RELIABILITY, SAFETY, LACK OF DEFECTS, WEIGHT OR SIZE OF OR AGAINST INFRINGEMENT OR THE LIKE BY THE PROPERTY. BUYER WAIVES AND RENOUNCES ALL SUCH WARRANTIES, ALL LIABILITIES AND OBLIGATIONS OF SELLER AND ALL RIGHTS. CLAIMS AND Page 5 of 6

6 REMEDIES OF BUYER AGAINST SELLER (WHETHER ARISING BY LAW OR OTHERWISE) WITH RESPECT TO ANY NON- CONFORMANCE OR DEFECT IN THE PROPERTY, INCLUDING, BUT NOT LIMITED TO: (1) ANY OBLIGATIONS, LIABILITY RIGHT, CLAIM OR REMEDY IN TORT, WHETHER OR NOT ARISING FROM STRICT LIABILITY OR THE NEGLIGENCE, ACTUAL OR IMPUTED, OR SELLER; AND (2) ANY OBLIGATION, LIABILITY RIGHT, CLAIM OR REMEDY FOR LOSS OF OR DAMAGE TO THE PROPERTY OR ANY OTHER PROPERTY, FOR LOSS OF USE. REVENUE OR PROFIT FOR PERSONAL INJURY INCLUDING DEATH, OR FOR ANY OTHER DIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES. ACKNOWLEDGEMENT YOUR OFFER WILL BE ACCEPTED ONLY UPON ACCEPTANCE OF THESE TERMS AND CONDITIONS AS STATED. THE PROPERTY IS SOLD SUBJECT TO THESE TERMS AND CONDITIONS. Page 6 of 6