PRE-BID MEETING MINUTES/ADDENDUM #1 S. LAKEVIEW DRIVE DRAINAGE IMPROVEMENT PROJECT BID NUMBER PW

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1 January 12, 2017 To Whom It May Concern: I. INSTRUCTIONS PRE-BID MEETING MINUTES/ADDENDUM #1 S. LAKEVIEW DRIVE DRAINAGE IMPROVEMENT PROJECT BID NUMBER PW A. The following additions, deletions, revisions, and/or amendments to the original drawings and specifications are hereby made a part thereof, and a part of the contract documents. All provisions of said documents shall remain in force and effect, except as herein amended. B. This supplement to the specifications is issued prior to the receipt of bids. All work covered in this supplement shall be included in the original quotation; and the supplement will be considered part of the Contract Documents. Bidder must acknowledge receipt of this Addendum on the Bid Form. Please consider the following and incorporate it into your bid: II. PRE BID MEETING MINUTES Location: John W. Pitts Center, 10 Electric Avenue, Dover, DE Speakers: Winter Wong, E.I.T, Civil Engineer City of Dover Pete Gregg, Procurement Manager City of Dover Date: January 3, 2017 Time: Regarding: 9:00 A.M. 9:18 A.M. Pre-bid meeting for S. Lakeview Drive Drainage Improvement Project, Bid No.: PW Mr. Wong began the meeting with introductions of the speakers. Sign-in sheet was distributed at the meeting. Mr. Pete Gregg City of Dover: ITB NUMBER: PW, Sealed Bids, three (3) paper copies and one (1) electronic copy Adobe PDF or Microsoft Word must be received by the City of Dover Purchasing Office, 710 William Street, Dover, DE no later than 2:00 P.M.

2 on Wednesday, February 1, 2017 for the S. Lakeview Drive Drainage Improvement Project PW. Late bids will not be accepted. bids or Fax bids will not be accepted! BID SUBMISSION - All bids should be delivered to: Peter Gregg Contract and Procurement Manager City of Dover Purchasing Office 710 William Street Dover, Delaware All documents submitted shall be considered the property of the City of Dover and will not be returned to the Bidder. Any and all proprietary information contained in proposal must be clearly marked. Dollar values of bids will not be considered proprietary information. All questions must be submitted in writing to doverwhse@dover.de.us or faxed to (302) no later than Wednesday January 11, All questions will be answered in a form of an addendum on or around January 18, Once bids are opened, the status of the project along with tabulations will be posted on the City of Dover s website: dover.com/bid-tabulation. Minority owned vendor preference shall be three percent (3%) of the value of the award. The vendor must identify qualification and claim to the preference on the submitted bid documents. The vendor must provide authoritative proof of minority ownership such as identification in the certification directory maintained by the State of Delaware, Department of Administrative Services, Office of Minority and Women Business Enterprises to qualify for this preference. This preference is to be considered as a standalone and cannot be added to any other preference that may be allowed. This preference shall not apply to subcontractors Local vendor preference will be considered for this project. Local vendor preference shall be three percent (3%) of the annual value of the award. The term local vendor is defined as a gradually increasing range with preference assigned as follows: o Rule 1: Vendor located within the city limits of the City of Dover. o Rule 2: Vendor located within Kent County, Delaware (applicable only if no vendor qualifies under rule 1). o Rule 3: Vendor located within State of Delaware (applicable only if no vendor qualifies under rule 1 or 2). If in the event no vendor qualifies under rules 1, 2, or 3, no local vendor preference will be awarded. The vendor must identify qualification and claim to the preference on the submitted proposals documents. This preference is to be considered as standalone and cannot be added to any other preferences that may be allowed. INFORMATION FOR BIDDERS page IFB-1, second paragraph: Change Bid No.: PW to PW.

3 Mr. Winter Wong City of Dover: Questions/Answers: Overview of the project: Project involves installing 128 linear feet of 15 RCP, replacement of 4 SDR 35 PVC sewer lateral and cleanout, installing 1 precast concrete junction box with hinged manhole, 1 precast double inlet, 1 precast 15 flared end section with safety grate, abandoning existing storm pipe with approximately 1 cubic yard of flowable fill, install 1 cubic yard of R3 stone and 7 cubic yard of R-4 stone, 10 square yards of hot mix patching, furnish and place approximately 100 cubic yards of top soil, removal and replacement of 1 tree, and restoration of all disturbed areas. The City has secured a 20 wide easement on 26 S. Lakeview Drive. The homeowner has allowed the magnolia tree to be removed, however contractor shall make all attempt to save the maple tree. Should the maple tree need to be removed, the contractor shall bear the cost of removal including stump removal. Project is located on 26 S. Lakeview Drive in Dover, Delaware. Parking will be limited to street parking. Contractors shall not block residents from entering and exiting their property during construction. 48 hour notice must be provided to residents prior to construction. Contractor will be responsible for securing staging area and material storage. Contractors shall protect all trees, shrubs, and other landscapes that are not intended to be removed. Damaged items shall be fixed or replaced at contractor s expense. Working hours are limited to 7am-3:30pm. Contractors will need request permission from the Director of Public Works if additional time is needed. Overtime for Department of Public Works Inspection Services beyond normal business hours will be paid for at contractor s expense. Contractors must complete Statement of Qualification in the INVITATION TO BID. Bids with incomplete Statement of Qualifications will not be evaluated. Anticipated schedule for completion is 90 days after Notice to Proceed is issued. AIA G702/G703 sheets shall be used by contractors to submit for payment. Prevailing wage will not be in effect for this project. Meeting was adjurned at 9:18 am 1. Q: What is the anticipated start date for this project? A: The project is anticipated to start in March of 2017.

4 PRINTED NAME, COMPANY Winter Wong, City of Dover Peter Gregg, City of Dover Rob Solloway Kent Const. Johnny Stant Teal Construction Barry Davidson Lindstrom Exc. Steve Newman Reybold Const. Mark Kohout Gateway Const. Lee Dixon Dixon Contracting Inc Bill Czachorowski Zack Excavation Inc Danny Hanna A-DEL Const. CITY OF DOVER S. LAKEVIEW DRIVE DRAINAGE IMPROVEMENTS ( PW) ADDRESS PHONE FAX PO. Box 475, Dover, DE William St. Dover, DE Big Oak Rd Smyrna, DE Marry St Dover, DE Still Pond Neck Rd Worton, MD E. Scotland Dr Bear, DE Sudlersville Rd, Clayton DE Seeneytown Rd Dover, DE S. Dupont Blvd, Smyrna, DE Adel Dr Newark, DE wwong@dover.de.us pgregg@dover.de.us Estimator2@kentconstructionco.com jstant@tealconstruction.com dvane@lindexc.com snewman@reybold.com Gwc2001@gmail.com dixonconde@aol.com Ryan.kimble@zackexc.com dhanna@a-del.com End of Addendum #1 If you have any questions, please contact me at (302) or pgregg@dover.de.us. Sincerely, Peter K. Gregg Contract and Procurement Manager City of Dover Purchasing Office (302) Fax (302) Pgregg@dover.de.us

5 Addendum Receipt Record ITB PW We have received and reviewed the following Addenda (if applicable): 1. _Addendum #1, dated _January 12, , dated. 3., dated. FIRM NAME: BY: PRINTED: TITLE: DATED: ADDRESS: PHONE: FAX: FEDERAL: ID#

6 S. LAKEVIEW DRIVE DRAINAGE CITY OF DOVER, DELAWARE BID FORM ADDENDUM 1 Date: Bid of (hereinafter called BIDDER ), organized and existing under the laws of the State of Delaware doing business as *. To the City of Dover (hereinafter called OWNER ). In compliance with the Invitation to Bidders, BIDDER hereby proposes to perform all WORK for the S. Lakeview Drive Drainage Improvements project, Bid No PW, in strict accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below. The BIDDER has examined the Drawings and Specifications with related documents and the site of the proposed work, being familiar with all of the conditions surrounding the construction of the proposed project including materials and supplies, and to construct the project in accordance with the CONTRACT DOCUMENTS at the price stated below. The price is to cover all expenses incurred in performing the work required under the Contract Documents of which this Bid is a part. The BIDDER declares that the attached Specifications and the Drawings therein referred to have been carefully examined and are understood. It is proposed and agreed if the Bid is accepted to contract with the City of Dover the required work in the manner set forth in the Specifications and shown by the Drawings. *Corporation, Partnership, or Individual as applicable. BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT within 90 consecutive calendar days thereafter. Liquidated damages of $500 per day will be in effect with this PROJECT, refer to Section BIDDER acknowledges receipt of the following ADDENDUM (if applicable): Addendum 1 The BIDDER declares that the only person, firm or corporation, or persons, firms or corporations, that has or have any interest in this bid or in the Contract or Contracts proposed to be taken is or are the undersigned; that this bid is made without any connection or collusion with any person, firm or corporation, making a bid for the same work. Items to be included with Bid: Completed Bid Form (3 Copies) Bidders Statement of Qualifications Bid Bond (10% of the total amount of the BID) BF-1

7 The bidder agrees that this bid shall be good and may not be withdrawn for a period of 90 calendar days after the scheduled closing time for receiving bids. Upon receipt of written notice of the acceptance of this bid, bidder will execute the formal contract attached within 10 days and deliver. The names and addresses of all members of a firm or the names, addresses, and titles of every officer of a corporation as the case may be, must be given here by the member if the firm or by the officer or agent of the corporation who signs the Bid. Respectfully submitted: Signature Company Name Title Address Date License Number (if applicable) Telephone No. SEAL (If BID is by a corporation) If a Partnership, state names and addresses of Partners here: BF-2

8 S. LAKEVIEW DRIVE DRAINAGE IMPROVEMENTS BID NO.: PW CITY OF DOVER, DELAWARE BID FORM BIDDER agrees to perform the work described in the CONTRACT DOCUMENTS for the following prices: BID ITEM DESCRIPTION QUANTITY UNIT UNIT COST BID AMOUNT 01 MOBILIZATION/DEMOBILIZATION 1 LS 02 TRAFFIC CONTROL 1 LS 03 SURVEY AND LAYOUT 1 LS 04 EROSION AND SEDIMENT CONTROL 1 LS RCP STORM SEWER 128 LF 06 07A REPLACE 4 SDR 35 PVC GRAVITY SEWER LATERAL CONNECTION AND CLEANOUT PRECAST CONCRETE BOX MANHOLE (48 X 48 ) WITH HINGED MANHOLE COVER 1 LS 1 EA 07B PRECAST DOUBLE INLET 1 EA 07C 15 FLARED END SECTION w. SAFETY GRATE 1 EA 08 ABANDONMENT OF EXISTING PIPE IN PLACE USING FLOWABLE FILL 1 CY 09a 3 MIN. R3 RIP RAP STONE 1 CY 09b 6 MIN. R-4 RIP RAP STONE 7 CY 10 PERMANENT PAVEMENT PATCHING 10 SY BF-3

9 11 SITE RESTORATION 1 LS 12 TOPSOIL FOR GRADING OF PERMANENT UTILITY EASEMENT 100 CY 13 TREE REMOVAL AND REPLACEMENT 1 EA CONTINGENCY ITEMS 14 DISPOSAL OF UNSUITABLE MATERIAL 20 CY 15 MISCELLANEOUS SELECTFILL 30 CY 16 TREE REIMBURSEMENT ALLOWANCE 1 EA $2, $2, SUB TOTAL: TOTAL FOR BID ITEMS 1 THRU 16: NOTE: Contractor shall supply documentation to answer all requirements in the Statement of Qualification section, located in Section ITB. Name of bidder: (Individual, Firm, or Corporation) Point of contact: (Printed name of individual whose signature appears below) Signature of bidder: Business Address: Telephone number: Fax number: BF-4

10 Address: Date of bid: Local Vendor Preference (Circle one): Rule 1 Rule 2 Rule 3 None Minority Vendor Preference (Circle one): Yes No END OF SECTION BF BF-5