2016 OCEAN COUNTY FAIR

Transcription

1 A COMMITTEE OF THE OCEAN COUNTY BOARD OF AGRICULTURE 1623 Whitesville Road TOMS RIVER, NJ PHONE (732) Please take note that the Fair opens on Wednesday, July 13th. The 2016 Ocean County Fair is scheduled on Wednesday & Thursday, July 13 & 14 from 5:00 p.m. to 11:00 p.m., Friday and Saturday, July 15 & 16 from 11:00 a.m. to 11:00 p.m., and on Sunday, July 17 from 11:00 a.m. to 5:00 p.m. It will be held at the Robert J. Miller Airpark, Route 530, Berkeley Township, NJ. Food vendors are invited to apply for space to sell food items in the 2016 Ocean County Fair. We offer spaces as outlined in the enclosed application. We call your attention to the Performance Bond Fee. All food vendors must enclose a separate ($100.00) Money Order (NO CHECKS), and a SELF ADDRESSED STAMPED ENVELOPE with their application. The same money order will be mailed back to you during the week following the closing of the Fair, provided you have manned your booth during all Fair hours from the start to the completion of the Fair, your spaces are left in a clean, acceptable condition and you have complied with all exhibitor rules, regulations and conditions. ATTENTION: ALL ELECTRICAL RECEPTACLES AT THE FAIR ARE GROUND FAULT INTERRUPTED (GFI). All electrical devices, lights, fans, and cords must be in proper working condition and be UL Listed. Electrical devices shall be placed off the ground and SHALL NOT cause an interruption of electric service. The Ocean County Fair reserves the right to refuse the use of any electrical device that it or the electricians deem as unsafe. Excessive interruptions of electrical service may result in the loss of your performance bond. Rules and Regulations governing Food Vendors at the Ocean County Fair are enclosed. Please read them carefully. These rules will be strictly enforced. All applications for consideration and Fair Agreements must be dated and signed. NOTE: Application will not be accepted without the following: 1) signed application 2) payment for space 3) certificate of insurance 4) performance bond fee If you have any questions, please feel free to call us. Jeff Adams Vendor Coordinator

2 1623 Whitesville Road Toms River, NJ FOOD CONCESSION RULES, REGULATIONS AND CONDITIONS Please take note that the Fair opens on Wednesday, July Food concessions will be screened and selected by the Fair Committee, and must meet Committee specifications. Exclusives will not be given. The Committee reserves the right to accept or reject any application. Previous year applicants who have abided by the rules and are considered an asset to the Fair will get first consideration before opening to new applicants. 2. Self-contained food concession trailers are permissible if approved by Fair Committee. All trailers must be grounded. 3. Cooking under tents is not allowed as per BOCA Fire Code. 4. Location, extent and nature of operations will be as determined by the Fair Committee when the contract is approved. Concessionaire does not have the privilege of subletting or giving away their space without the approval of the Fair Committee. 5. Utmost cleanliness and neatness must be maintained, particularly where food or other edible products of any kind are involved. In such case clean attire will be worn and replaced daily, or more often as required. 6. All products and services sold or otherwise dispensed will be as specified in the application. No additions or deletions will be permitted. 7. The concessionaire will provide equipment necessary for his concession; this includes tables, counters, chairs and set up materials. Appliances will be fueled by bottled propane gas, except as determined and agreed upon by the Fair Committee. 8. The BOCA Basic Fire Prevention Code will be enforced. Propane tanks must be properly secured with a 6 0 metal post, 2 0 in the ground with chain. 9. Fire extinguishers all food vendors who will be using any type of cooking apparatus will be required to have two fire extinguishers per unit. 10. Electric service will be provided to each concession at an additional cost as power supply and wiring permits. Every effort will be made to meet reasonable requests for electric service within these limits. In no case may electric service be altered from what is approved. All electric work must be done by the Fair electrician. Total cost of electric service is payable to the Ocean County Fair as indicated on the a pattention: ALL ELECTRICAL RECEPTACLES AT THE FAIR ARE GROUND FAULT pinterrupted (GFI). All electrical devices, lights, fans, and cords must be in proper working l ication. 11. condition and be UL Listed. Electrical devices shall be placed off the ground and SHALL NOT cause an interruption of electric service. The Ocean County Fair reserves the right to refuse the use of any electrical device that it or the electricians deem as unsafe. Excessive interruptions of electrical service may result in the loss of your performance bond. 12. The concessionaire and his assigns agree to pay a deposit of one half (1/2) of the rental fee to the Ocean County Fair at the time they apply for consideration to be part of the 2015 Ocean County Fair. Balance is due upon acceptance, but no later than June 1, 2016.

3 13. If concessionaire cancels up to thirty (30) days prior to Fair date, one hundred percent (100%) of the payment will be refunded. For cancellation days prior to Fair date fifty (50%) percent will be refunded. Thereafter no refund will be given. 14. The Fair Committee, the officers and other committees, and the Fair itself are in no way responsible or liable for any losses which may be suffered whether caused by weather, theft or other causes. As a good business practice we would recommend that you carry insurance for such losses. 15. All food vendors participating in the 2016 Ocean County Fair must have a general public liability and product liability insurance in the amount of at least $1,000, The Ocean County Board of Agriculture and Ocean County Fair Committee must be named as an additional insured on each food vendor s policy or endorsement. No one may operate until insurance requirement is satisfied. 16. Each concessionaire is responsible to be sure all garbage and trash in his area is deposited in garbage receptacles. At the closing of the fair exhibit space must be restored to original condition. Trash must be left in front of exhibit space. 17. Storage of materials used in connection with the vendors operation must be placed within the vendor s designated area. No storage of excess materials will be allowed behind pavilions or vendor s space. 18. The concessionaire does hereby covenant that said concessionaire will keep and save harmless the Ocean County Fair Committee, it s volunteer workers and assigns from any and all liability for anything arising form the activity, use and occupancy the concessionaire, its or their servants or agents and from any loss or damage arising from any fault or negligence by the concessionaire, its or their servants or agents, or any loss or damage out of any breach of covenant, express or implied, conditions or obligations contained in this agreement. This agreement and the terms and conditions hereof shall be binding upon the concessionaire s heirs, successors, administrators or assigns. 19. Health regulations Chapter 12 Mobile Food Establishment for Food Concessions are a law and will be strictly enforced. All food concessionaires must abide by these rules and regulations when selling food at the Ocean County Fair. NOTE: Homemade baked goods cannot be sold. Baked goods can only be sold if they are obtained from an approved source. 20. Concessions must be open and ready for business on Wednesday, July 13 & Thursday, July 14 at 5:00p.m. & at 11:00 a.m. on Friday, Saturday & Sunday, July 15, 16, & 17, and may not close before 10:00 p.m. and no later then 11:00 p.m. each night except Sunday when you must remain open until 5:00 p.m. No tearing down or packing up will be permitted prior to 5:00 p.m. 21. No one is permitted to remain on the Fairgrounds between 12:00 a.m. and 9:00 a.m. on any day. We do not have overnight camping facilities. 22. Each food vendor shall be entitled to FIVE (5) exhibitor passes and ONE (1) vehicle pass. If additional exhibitor passes are required, they may be purchased for FIVE DOLLAR ($5.00) per pass which is good for the entire Fair. We are sorry, but we cannot offer extra vehicle passes. 23. When applying for permission to operate a concession, the concessionaire agrees that they have carefully read the rules, regulations and conditions and the will abide by them and any additional rules deemed necessary by the Ocean County Fair Committee. Dated and signed application for consideration to be part of the 2016 Ocean County Fair and your proof of insurance coverage, together with deposit check made payable to the Ocean County Fair, must be mailed to 1623 Whitesville Road, Toms River, NJ or your space will be forfeited. Ocean County Fair will notify applicants of acceptance.

4 1623 Whitesville Rd Toms River, NJ APPLICATION FOR COMMERCIAL FOOD SPACE Please print or type all information FOR OFFICE USE Date received Amount due Insurance Amount received Bond Balance due Bond returned Date received Your Name Name of Organization Mailing Address Zip Phone Cell Phone TYPES OF FOOD TO BE SOLD: (Itemize the specific food/beverages you wish to sell) CHECK SPACE REQUESTED: Corner A at $ Space C at Corner B at $ Space F at $ RENTAL FEE FOR SPACE(S) REQUESTED $ TRAILER SPACE IN DESIGNATED FOOD AREA: Please include a picture of trailer and sketch of layout. Space G at $ Space H at $ RENTAL FEE FOR SPACE(S) REQUESTED $ Exact footage needed including hitch

5 OUTDOOR SPACE AS ALLOCATED BY THE FAIR THROUGHOUT THE FAIR GROUNDS: Depending on location $ $ RENTAL FEE FOR OUTDOOR SPACE $ Exact footage needed including hitch include sketch of layout ELECTRICITY: 20 AMP (120v) circuit $ AMP (240v) circuit 40 AMP (240v) circuit $ AMP (240v) circuit $ Special requirements needed for electricity PLEASE SPECIFY TOTAL FEE FOR ELECTRICITY REQUESTED $ Electricity for stock trailers must be treated as a separate circuit and paid for accordingly, we do not allow the use of generators TOTAL $ PERFORMANCE BOND FEE: All exhibitors must enclose a separate $ money order (NO CHECKS) and a self-addressed stamped envelope with application. The same money order will be mailed back to the exhibitor the week following the fair, if exhibitor has manned his/her booth as required during all open fair hours, spaces are left in clean, acceptable condition, and all fair rules have been complied with. THE UNDERSIGNED HEREBY APPLIES FOR COMMERCIAL FOOD VENDOR SPACE AT THE OCEAN COUNTY FAIR AND AGREES TO ABIDE BY ALL OF THE OCEAN COUNTY FAIR EXHIBIT RULES, REGULATIONS AND CONDITIONS. DATE SIGNATURE TITLE Performance Bond and Fee must accompany this application.