GREATER TZANEEN MUNICIPALITY GROTER TZANEEN MUNISIPALITEIT

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Darlene Pearson
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1 GREATER TZANEEN MUNICIPALITY GROTER TZANEEN MUNISIPALITEIT P o Box 24, Tzaneen, 0850 Tel: Fax APPLICATION FORM TO REGISTER ON MUNICIPAL DATABASE CONTENTS PAGE PARTICULARS OF THE BUSINESS 1 TYPE OF BUSINESS/COMPANY 2 COMPANY CLASSIFICATION 2 EVALUATION SECTION 3 SUMMARY OF COMPANY STRUCTURE 3 DECLARATION 4 LIST OF GOODS AND SERVICES OFFERED FOR SELECTION 5-9 CONDITIONS OF PURCHASES, DELIVERIES AND VENDOR REQUIREMENTS 10 Interested consultants will be required to complete the application form, accompanied by the following documents: 1. Proof of qualifications (certified) 2. Proof of registration with the relevant professional body and registration number 3. Proof of professional indemnity insurance (certified) 4. Company registration (certified) 5. Valid tax clearance certificate (certified) 6. Proof of work experience (CV) must be attached 7. Proof of your Municipal Services Clearance Certificate Application forms will be available at the Supply Chain Office/ Stores and at the ground floor, information help desk, Greater Tzaneen Municipality civic centre, agatha street. Enquiries can be directed to Suzan Ngwenya at , Greater Tzaneen Municipality, Box 24, Tzaneen, 0850.

2 1. Particulars of the business Full registered Name of the business Trading Names/ If any Business Registration Number Municipality where business is located Water/ lights Account Number of business (Please provide statement of not more than 30 Days old or Municipal services Clearance Certificate) Business Stand/ site number Principal business Activities Contact Person ID No Postal address Residential Address Business Telephone Number Fax Number Address Cell No. Date established Total number of years the business has been operating Tax Clearance Certificate number (copy must be attached) Vat registration Number Bank Name Branch Name Branch Code Bank Account Number Name of District Municipality 1

3 2. Type of Business/ company Please tick applicable box Partnership One Person business/ Sole trader Close Corporation Company Limited (Pty) 3. Company Classification Please tick appropriate box Manufacturer Supplier Professional Service Provider Service and Maintenance 2

4 4. Evaluation Section Please list all Shareholders by Name, Position, Identity Number, Citizenship, HDI Status and Ownership. Please Indicate Yes or No on HDI status Name Position in the business I.D Number Citizen ship No Franc hise prior 1993 electi ons HDI Status women disabled % of business/ enterprise owned 5. Summary of Company Structure: Please provide the number of Shareholders and Percentage Shareholding. Attach Shareholding Certificate and Copy if ID Document. A B C D E NONE HDI DIRECTORS / MEMBERS HDI TOTAL OF DIRECTORS / MEMBERS WOMEN (that form of shareholders) DISABLED ( please attach medical certificate or affidavit) YOUTH TOTAL % 3

5 1. Declaration I/ we, the undersigned on behalf of the business declare that the information furnished is true and correct and that I/we, have attached all the required documentary proof to substantiate the validity of the credentials of the business and give the municipality the authority to reject or impose any penalty should the business be found to have misrepresented some vital information. I/we declare that the banking details provided are correct. And declare that I/we are fully acquainted with the conditions of purchase and delivery, payments, definitions, vendor requirements and general definitions as stipulated on page 10 to 13. Signature of the Applicant Date / / Witnesses FOR OFFICIAL USE ONLY Is a Valid tax Clearance Certificate attached? Is a Municipal Services Clearance Certificate attached? Are the people in managerial Positions of the business not in Municipal services areas for more than 3 months Yes No CREDITOR S NUMBER I have checked all the details provided by this business and found to be in order and that all the necessary documentary proof has been provided to my satisfaction and therefore accept the registration of this business in the Municipal Service Provider database. Database Administrator Date 4

6 PLEASE STATE TYPE OF BUSINESS - SUPPLY/SERVICES PLEASE TICK ACCORDINGLY A) SUPPLY SERVICES AUTO ELECTRICAL AUTOMOTIVE SPARES ACCOUNTING AUDITING AIRCON ARCHITECTS AUCTIONEERING ADVERTISING AUDIO SYSTEM ATTORNEYS ACCOMODATION ( LODGE,HOTELS) AGENTS ( ALL TYPES ) B) SUPPLY SERVICES BLASTING SERVICES BOOKKEEPING BANKERS BOREHOLE EQUIPMENTS BOREHOLE DRILING BOREHOLE MAINTENANCE BUILDING SERVICES BRICKS BINDING BURIAL SERVICES C) SUPPLY SERVICES CATERING CARPENTRY CHEMICALS CABINET MAKING CLEANING SERVICES CEMENT CONTRACTORS CONCRETE STONE COMPUTER EQUIPMENTS CONCRETE READY MIX CONCRETE / PRECAST PRODUCTS CAR HIRE CONCRETE PRODUCTS / WATER/SEWER CABLING CLINICAL COURIER SERVICES COMPENSATION AND BENEFITS 5

7 CONSULTANTS CIVIL ENGINEERING MECHANICAL ENGINEERING ARCHITECTURAL LAND SCAPE QUANTITY SURVEYING LAND SURVEYING ELECTRICAL ENGINEERING PROPERTY VALUERS TOWN PLANNING ENVIRONMENTAL CONSULTATION ATTORNEY / LEGAL ADVISORS PROJECT MANAGEMENT IT CONSULTANTS FINANCIAL SERVICES PUBLIC HEALTH SERVICES TRAFFIC SUPPLY SERVICES D) SUPPLY SERVICES DRIVING SCHOOLS DEMOLITION AND DISMANTLING DECORATION E) SUPPLY SERVICES ESTATE AGENTS EARTH MOVING /AND RELATED EQUIPMENTS ELECTRICAL GOODS (HIGH VOLTAGE) ELECTRICAL GOODS (LOW VOLTAGE) ELECTRICAL /REPAIRS EMERGENCY SERVICES/MATERIAL ELECTRONICAL REPAIRS ENGINEERING SERVICES EMPLOYMENT AGENCIES F) SUPPLY SERVICES FIRE FITING EQUIPMENT FELLING OF TREES FURNITURE FENCING FERTILIZERS FENCING/CONCRETE FENCING/WIRE FUEL / OIL G) SUPPLY SERVICES GARDEN SERVICES GLAZING H) HOUSEHOLD APPLIANCES 6

8 I) SUPPLY SERVICES INTERIOR DESIGNER INSURANCE BROKERS L) SUPPLY SERVICES LABOUR HIRE LIBRARY SERVICES LAWN MOWER LINE PRODUCTS LOCKSMITH LIME PRODUCTS M) SUPPLY SERVICES MEDICAL EQUIPMENT MECHANICAL WORK MECHANICAL FIELD SERVICE MANHOLE MEDICAL SERVICES MACHINE HIRING N) SUPPLY SERVICES NURSERY EQUIPMENT P) SUPPLY SERVICES PLANTS PAVING BRICKS PAVING BRICKS INSTALLATION PAVING KERBS PRINTING PROTECTIVE CLOTHING - EMBROIDERY/ TAILORING PROTECTIVE CLOTHING - PRINTING PROTECTION /SECURITY SERVICES PRECAST PRODUCTS PHOTOGRAPHY PUBLIC AWARENESS PAMPHLETS DISTRIBUTION PANNEL BEATING PLUMBERS PROJECT MANAGERS PROPERTY CONSULTANTS PROPERTY DEVELOPERS PROPERTY EVALUATORS PAINTING PEST CONTROL PLASTERING PHARMACY PLAN DRAWING 7

9 R) SUPPLY SERVICES ROADS (STORMWATER) CULVERT RUBBERISING REFRIGERATION RECRUITMENT RESEARCH ROOFING S) SUPPLY SERVICES SLASH WORK SIGNBOARD (SIGN WRITING) STEEL WORK SECURITY SYSTEM STATIONERY SOUND HIRE STORAGE EQUIPMENT SEWER SYSTEM SHELVING SHOP FITTERS SWIMMING POOL SAND SCRAPMETAL SOLID WASTE T) SUPPLY SERVICES TRENCH DIGGING TOOLS TREATED POLES TAR PRODUCTS TRAFFIC CONTROL EQUIPMENTS TYRES TOURISM TELECOMMUNICATION TRANSPORT TILES/TILING THATCHING TRAVEL AGENCY TOWING SERVICES V) SUPPLY SERVICES VEHICLE PURCHASING VIDEO PRODUCTION VALUATORS AND ACTUARIES VETERINARY SERVICES W) SUPPLY SERVICES WATER RELATED FITTINGS + PIPES WATER AND ELECTRIC DISCONNECTION 8

10 IF ANY ARE NOT MENTIONED ABOVE,PLEASE STATE BELOW SUPPLY SERVICES 9

11 1. CONDITIONS OF PURCHASES AND DELIVERY 1. No purchases will be done without necessary quotations 2. All purchases will be done on official orders. 3. DELIVERY NOTES/INVOICES must accompany the delivery of goods 4. All goods must be delivered at the stores, except where other arrangement has been made between the purchaser and suppliers. CONDITIONS OF PAYMENT 1. A Valid TAX INVOICE must be provided before any payment can be done as required by ACT. 2. All payment will be done by CHEQUE OR ELECTRONIC Banking. 3. Payments will be done within 30 days after receiving Invoice. 4. Where payment is required within a shorter period the following penalties will apply: - within 7 days : 1.5% - within 14 days : 1.7% VENDOR REQUIREMENTS 1. in order for council to obtain any goods or services from vendor the following requirement must be met: I II III. VI. The vendor must be registered on the council s data base. All vendors must supply council with their business address and a copy of their tax Clearance certificate, and a copy of the Municipal Services Clearance Certificate All vendors rendering goods and services to council must comply with any labour Legislation or regulations promulgated, with special reference to the basic conditions Of Employment Act, Labour Relations Act and the occupational, Health and safety Act (where a vendor does not comply with above legislation the council has the right to intervene, to correct the situation within available legal remedies.) Vendors must declare their business and family relationship with any person working for council or their relationship with a councilor. V. Council may require from vendors to enter into joint ventures with other vendors: VI. VII. VIII. Vendors must declare their business and family relationship with any person working For council or their relationship with a councilor. Vendor may not be in arrears with their Municipal Accounts for more than 30 days. Any Outstanding balances for longer than 30 days will be set off against any money Outstanding to the vendor by council. Vendor must indicate on their tender document how many jobs will be created or Maintained when executing a tender 10

12 . 2. GENERAL DEFINITIONS 2.1 Acceptable bid means any bid which, in all respect, complies with the specifications and conditions of bid As set out in the bid document. 2.2 Bid means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state For the provision of goods, works or services. 2.3 Comparative price means the price after the factors of a non-firm price and all unconditional discounts that Can be utilized have been taken into consideration. 2.4 Consortium or joint venture means an association of persons for the purpose of combining their expertise, Property, Capital, efforts, skills and knowledge in an activity for the execution of a contract. 2.5 Contract means the agreement that results from the acceptance of a bid by an organ of state. 2.6 Specific contract participation goals means the goals as stipulated in the Preferential Procurement Regulations 2001 and any additional goals that may be set by the Municipality In addition to above-mentioned goals, the Regulations [12. (1)] also make provision for organs of state to Give particular consideration to procuring locally manufactured products. 2.7 Control means the possession and exercise of legal authority and power to manage the assets, goodwill And daily operations of a business and the active and continuous exercise of appropriate managerial authority And power in determining the policies and directing the operations of the business. 2.8 Disability means, in respect of a person, a permanent impairment of a physical, intellectual, or sensory Function, which results in restricted, or lack of, ability to perform an activity in the manner, or with the range, Considered Normal for a human being. 2.9 Equity Ownership means the percentage ownership and control, exercised by individuals within an enterprise Historically Disadvantaged individual (HDI) means a South African citizen (1) who, due to the apartheid policy that had been in place, had no franchise in national elections prior to the Introduction of the Constitutional of the Republic of South Africa, 1983 (Act No 110 of 1983) or the Constitution of the Republic of South Africa, 1993, (Act No 200 of 1993) ( the interim Constitution); and/or (2) who is a female; and/or (3) who has a disability: provided that a person who obtained South African citizenship on or after the coming to effect the interim constitution, is deemed not to be a HDI; 2.11 Management means an activity inclusive of control and performed on a daily basis, by any person Who is a principal executive officer of the company, by whatever name that person may be designated and whether or not that person is a director. 11

13 Owned means having all the customary elements of ownership, including the right of decision Making and sharing all the risks and profits commensurate with the degree of ownership interests As demonstrated by an examination of the substance, rather than the form of ownership arrangements 2.13 Person includes reference to a juristic person Rand Value means that total estimated value of contract in Rand denomination that is calculated at The time of bid invitations and includes all applicable taxes and excise duties Small, Medium and Micro Enterprises (SMMEs) bears the same meaning assigned to this expression in the National Small Business Act, 1996 (No 102 of 1996) Sub-contracting means the primary contractor s assigning or leasing or making out work to, or employing Another person to support such primary contractor in the execution of part of a project in terms of the contract Trust means the arrangement through which the property of one person is made over or bequeathed to a Trustee to administer such property for the benefit of another person Trustee means any person, including the founder of a trust, to whom property is bequeathed in order for such property to be administered for the benefit of another person Vendor Data Base is a supplier of goods and services to Greater Tzaneen Municipality and who is registered on the vendor data Base Youth The National Youth Policy (1997:5) defines youth as young males and females aged between 14 and 35 years. 3. ESTABLISHMENT OF HDI EQUITY OWNERSHIP IN AN ENTERPRISE 3.1 Equity ownership shall be equated to the percentage of an enterprise which is owned by individuals classified as HDIs, or in the case of a company, the percentage shares that are owned by individuals classified as HDIs who are actively involved in the management and daily business operations of the enterprise and exercise Control over the enterprise, commensurate with their degree of ownership. 3.2 Where individuals are not actively involved in the management and daily business operations and do not Exercise control over the enterprise commensurate with their degree of ownership, equity ownership may not Be claimed. 4. ADJUDICATION USING A POINT SYSTEM 4.1 The bidder obtaining the number of points will be awarded the contract. 4.2 Preference points shall be calculated after prices have been brought to a comparative basis. 4.3 Points scored will be rounded odd to 2 decimal places. 4.4 In the event of equal points scored, the bid will awarded to the bidder scoring the highest number of points for specified goals. 12

14 5. POINTS AWARDED FOR PRICE 5.1 THE 80/20 OR 90/10 points is allocated for price on the following basis: 80/20 or 90/10 Ps =80 1- Pt P min Or Ps = Pt Pmin P min Pmin Where Ps = Points scored for price of bid under consideration Pt = Rand value of bid under consideration Pmin = Rand value of lowest acceptable bid 6. Points awarded for historical disadvantaged individuals 6.1 In terms of Regulations 13 (2) preference points for HDI s are calculated on their percentage shareholding In a business, provided that they are actively involved in and exercise control over the enterprise. The Following formula is prescribed in Regulation 13 (5) (c): Where NEP = NOP x EP 100 NEP = Points awarded for equity ownership by an HDI NOP = the maximum number of points awarded for equity ownership by an HDI in that specific category EP = the percentage of equity ownership by an HDI within the enterprise or business, determined in Accordance with the definition of HDI s. 6.2 Equity claims for a trust will only be allowed in respect of those persons who are both trustees and Beneficiaries are who are actively involved in the management of the trust. 6.3 Documentation to substantiate the validity of the credentials of the trustees contemplated above must be Submitted. 6.4 A consortium or joint venture may, based on the percentage of the contract value managed or executed By their HDI-members, be entitled to preference points in respect of an HDI. 6.5 A person awarded a contract as a result of preference for contracting with, or providing equity Ownership to an HDI, may not subcontract more than 25% of the value of the contract to a person who is not an HDI or does not qualify for the same number or more preference for equity ownership. 13

SBD 6.2 DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR DESIGNATED SECTORS

SBD 6.2 DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR DESIGNATED SECTORS This Standard Bidding Document (SBD) must form part of all bids invited. It contains general information and serves