SAMPLE OF MEAS FORMS

Transcription

1 SAMPLE OF MEAS FORMS Reference Number Form MEAS1 Appointment to act as an Estate Agent to Secure a Purchaser MEAS2 Appointment to act as an Estate Agent to Secure a Tenant MEAS3 Appointment to act as an Estate Agent to Secure a Property for purchase MEAS4 Appointment to act as an Estate Agent to Secure Premises for Rent MEAS5 Viewing form MEAS6 Typical Flyer 1

2 MEAS1 TO SECURE A PURCHASER To: NAME OF REGISTERED ESTATE AGENTS: ESTATE AGENCY FIRM : ESTATE AGENT S REGISTRATION NO. : ESTATE AGENCY FIRM S REG. NO. : ADDRESS OF ESTATE AGENCY FIRM : APPOINTMENT TO ACT AS AN ESTATE AGENT (TO SECURE A PURCHASER) I/We NRIC No. of do hereby appoint you to secure a purchaser for the property known as (hereinafter referred to as the Property ). In acting as Estate Agent you are permitted to display signboards/advertise in the media/send out flyers and promote generally the sale of the property, subject to the following terms:- 1. The asking price of the Property shall be Malaysian Ringgit (RM ) only or such other sum as may be subsequently agreed to by me/us as vendor(s) subject to the following payment terms and conditions:- a). Earnest deposit on acceptance of offer. b). On signing of Sale & Purchase Agreement. c). After signing, the balance to be paid within. d). With/Without vacant possession e). Other terms and conditions include. 2. This appointment is on the basis of exclusive/sole/sole joint/joint/ad hoc. (See Explanatory Notes). 3. This appointment shall be valid for days from the date of this appointment. 4. I/We hereby agree to pay to you:- a). a fee of Malaysian Ringgit (RM / %) of the sale payable upon. b). You are also entitled to:- i. costs of printing, plans, copies of documents, lithography, traveling (only where the distance between the agent s office and the property is more than 40km) and other expenses actually incurred; ii. costs of media advertisements, signboards, brochures or other promotional materials; iii. costs of private auction conducting a tender, open house, exhibitions and tele and electronic marketing services. 2

3 Total costs under (4b) i, ii and iii shall not exceed Malaysian Ringgit (RM ) And is payable on receipt of a statement of accounts even in the event of the transaction not being successfully concluded. 5. This appointment is given to you in my/our capacity as the: i). Registered proprietor ii). Attorney of the registered proprietor pursuant to a Power of Attorney dated the day of (month) (year)and registered at the High Court Registration No. iii). Trustee for the legal owners who are. Signature : Witnessed by : Name : Name : Designation : NRIC No. : Co Stamp/ : Address : Address Date : Date : I/WE ( Registration Number of Estate Agent/Registration Number of Firm) acknowledge and accept the above appointment. Name : Date : Registration No: EXPLANATORY NOTES TYPES OF AGENCY i). EXCLUSIVE AGENCY This refers to the instruction from a principal to a single estate agent to act on his behalf. The principal may make introductions but will leave the closing of the transaction to the estate agent. The principal must pay the appointed estate agent the agreed fe even if the estate agent was not the effective cause of the transaction. ii). SOLE AGENCY Just as in exclusive agency, a single estate agent is engaged. The principal may, however, wish to reserve the right to close deals himself and is not obligated to pay the agent his fee in addition to making introductions or an arrangement may be made for a discount in fees where the principal plays an active role. iii). SOLE JOINT AGENCY This is a variation of the Sole Agency. The estate agent works together with the principal as a team and the fee is divided on a pre-agreed formula. The principal has the flexibility to compensate additional estate agents and at the same time maintain the advantage of having one estate agent in control. iv). JOINT AGENCY This is where more than one estate agent is appointed and only the estate agent who closes the deals get paid. The number of agents appointed is limited and each is aware of the appointment of the others. v). AD HOC BASIS OR COMMONLY REFERRED TO AS OPEN LISTING In this case, the principal can engage an unlimited number of estate agents on an adhoc basis and fees are paid only on successful conclusion of the estate agency transaction. 3

4 MEAS2 TO SECURE A TENANT To: NAME OF REGISTERED ESTATE AGENTS: ESTATE AGENCY FIRM : ESTATE AGENT S REGISTRATION NO. : ESTATE AGENCY FIRM S REG. NO. : ADDRESS OF ESTATE AGENCY FIRM : APPOINTMENT TO ACT AS AN ESTATE AGENT (TO SECURE A TENANT) I/We NRIC No. of do hereby appoint you to secure a tenant for the property known as (hereinafter referred to as the Property ). In acting as Estate Agent you are permitted to display signboards/advertise in the media/send out flyers and promote generally the sale of the property, subject to the following terms:- 1. The total annual/monthly rental of the said Property shall be Malaysian Ringgit (RM ) only or such other sum as may be subsequently agreed to by me/us as landlord(s) subject to the following payment terms and conditions:- a). Security deposit on acceptance of offer. b). Rental deposit. c). Utilities deposit. d). Intend tenure of Tenancy is years with option to renew for a further period of years e). Furnished/Unfurnished/Partly furnished ( Inventory list attached) e). Other terms and conditions include. 2. This appointment is on the basis of exclusive/sole/sole joint/joint/ad hoc. (See Explanatory Notes). 3. This appointment shall be valid for days from the date of this appointment. 4. I/We hereby agree to pay to you:- a). a fee of Malaysian Ringgit (RM / equivalent to months rental), payable upon. b). You are also entitled to:- i. costs of printing, plans, copies of documents, lithography, traveling (only where the distance between the agent s office and the property is more than 40km) and other expenses actually incurred; ii. costs of media advertisements, signboards, brochures or other promotional materials; iii. costs of private auction conducting a tender, open house, exhibitions and tele and electronic marketing services. 4

5 Total costs under (4b) i, ii and iii shall not exceed Malaysian Ringgit (RM ) And is payable on receipt of a statement of accounts even in the event of the transaction not being successfully concluded. 5. This appointment is given to you in my/our capacity as the: i). Registered proprietor ii). Attorney of the registered proprietor pursuant to a Power of Attorney dated the day of (month) (year)and registered at the High Court Registration No. iii). Trustee for the legal owners who are. Signature : Witnessed by : Name : Name : Designation : NRIC No. : Co Stamp/ : Address : Address Date : Date : I/WE ( Registration Number of Estate Agent/Registration Number of Firm) acknowledge and accept the above appointment. Name : Date: Registration No: EXPLANATORY NOTES TYPES OF AGENCY i). EXCLUSIVE AGENCY This refers to the instruction from a principal to a single estate agent to act on his behalf. The principal may make introductions but will leave the closing of the transaction to the estate agent. The principal must pay the appointed estate agent the agreed fe even if the estate agent was not the effective cause of the transaction. ii). SOLE AGENCY Just as in exclusive agency, a single estate agent is engaged. The principal may, however, wish to reserve the right to close deals himself and is not obligated to pay the agent his fee in addition to making introductions or an arrangement may be made for a discount in fees where the principal plays an active role. iii). SOLE JOINT AGENCY This is a variation of the Sole Agency. The estate agent works together with the principal as a team and the fee is divided on a pre-agreed formula. The principal has the flexibility to compensate additional estate agents and at the same time maintain the advantage of having one estate agent in control. iv). JOINT AGENCY This is where more than one estate agent is appointed and only the estate agent who closes the deals get paid. The number of agents appointed is limited and each is aware of the appointment of the others. v). AD HOC BASIS OR COMMONLY REFERRED TO AS OPEN LISTING In this case, the principal can engage an unlimited number of estate agents on an adhoc basis and fees are paid only on successful conclusion of the estate agency transaction. 5

6 MEAS3 TO SECURE A PROPERTY FOR PURCHASE To: NAME OF REGISTERED ESTATE AGENTS: ESTATE AGENCY FIRM : ESTATE AGENT S REGISTRATION NO. : ESTATE AGENCY FIRM S REG. NO. : ADDRESS OF ESTATE AGENCY FIRM : APPOINTMENT TO ACT AS AN ESTATE AGENT (TO SECURE A PROPERTY FOR PURCHASE) I/We NRIC No. of do hereby appoint you to secure a property (hereinafter referred to as the Property ) for purchase. In acting as Estate Agent you are permitted to display signboards/advertise in the media/send out flyers, subject to the following terms:- 1. The total consideration for the said Property shall not exceed Malaysian Ringgit (RM ) only or such other sum as may be subsequently agreed to. 2. This appointment is on the basis of exclusive/sole/sole joint/joint/ad hoc. (See Explanatory Notes). 3. A brief description of the type of property and location required is as follows. 4. This appointment shall be valid for days from the date of this appointment. 5. I/We hereby agree to pay to you:- a). a fee of Malaysian Ringgit (RM / % of the transacted price) payable upon. b). You are also entitled to:- i. costs of printing, plans, copies of documents, lithography, traveling (only where the distance between the agent s office and the property is more than 40km) and other expenses actually incurred; ii. costs of media advertisements, signboards, brochures or other promotional materials; iii. costs of private auction conducting a tender, open house, exhibitions and tele and electronic marketing services. Total costs under (5b) i, ii and iii shall not exceed Malaysian Ringgit (RM ) and is payable on receipt of a statement of accounts even in the event of the transaction not being successfully concluded. 6

7 5. This appointment is given to you in my/our capacity as the prospective purchaser(s) Signature : Witnessed by : Name : Name : Designation : NRIC No. : Co Stamp/ : Address : Address Date : Date : I/WE ( Registration Number of Estate Agent/Registration Number of Firm) acknowledge and accept the above appointment. Name : Date: Registration No: EXPLANATORY NOTES TYPES OF AGENCY i). EXCLUSIVE AGENCY This refers to the instruction from a principal to a single estate agent to act on his behalf. The principal may make introductions but will leave the closing of the transaction to the estate agent. The principal must pay the appointed estate agent the agreed fe even if the estate agent was not the effective cause of the transaction. ii). SOLE AGENCY Just as in exclusive agency, a single estate agent is engaged. The principal may, however, wish to reserve the right to close deals himself and is not obligated to pay the agent his fee in addition to making introductions or an arrangement may be made for a discount in fees where the principal plays an active role. iii). SOLE JOINT AGENCY This is a variation of the Sole Agency. The estate agent works together with the principal as a team and the fee is divided on a pre-agreed formula. The principal has the flexibility to compensate additional estate agents and at the same time maintain the advantage of having one estate agent in control. iv). JOINT AGENCY This is where more than one estate agent is appointed and only the estate agent who closes the deals get paid. The number of agents appointed is limited and each is aware of the appointment of the others. v). AD HOC BASIS OR COMMONLY REFERRED TO AS OPEN LISTING In this case, the principal can engage an unlimited number of estate agents on an adhoc basis and fees are paid only on successful conclusion of the estate agency transaction. 7

8 MEAS4 TO SECURE PREMISES FOR RENT To: NAME OF REGISTERED ESTATE AGENTS: ESTATE AGENCY FIRM : ESTATE AGENT S REGISTRATION NO. : ESTATE AGENCY FIRM S REG. NO. : ADDRESS OF ESTATE AGENCY FIRM : APPOINTMENT TO ACT AS AN ESTATE AGENT (TO SECURE PREMISES FOR RENT) I/We NRIC No. of do hereby appoint you to secure premises with a view to rent. In acting as Estate Agent, you are permitted to advertise in the media/send out flyers in order to secure the premises required,subject to the following terms and conditions:- 1. The annual/monthly rental shall not exceed Malaysian Ringgit (RM ) only or such other sum as may be subsequently agreed to by me/us as tenant(s) subject to the following payment terms and conditions:- 2. This appointment is on the basis of exclusive/sole/sole joint/joint/ad hoc. (See Explanatory Notes). 3. A brief description of the type of Property and location required is as follow:-. 4. This appointment shall be valid for days from the date of this appointment. 5. I/We hereby agree to pay to you:- a). a fee of Malaysian Ringgit (RM / % of the gross anniual rental), payable upon. b). You are also entitled to:- i. costs of printing, plans, copies of documents, lithography, traveling (only where the distance between the agent s office and the property is more than 40km) and other expenses actually incurred; ii. costs of media advertisements, signboards, brochures or other promotional materials; iv. costs of private auction conducting a tender, open house, exhibitions and tele and electronic marketing services. Total costs under (5b) i, ii and iii shall not exceed Malaysian Ringgit (RM ) and is payable on receipt of a statement of accounts even in the event of the transaction not being successfully concluded. 8

9 6. This appointment is given to you in my/our capacity as theprospective tenant(s) Signature : Witnessed by : Name : Name : Designation : NRIC No. : Co Stamp/ : Address : Address Date : Date : I/WE ( Registration Number of Estate Agent/Registration Number of Firm) acknowledge and accept the above appointment. Name : Date: Registration No: EXPLANATORY NOTES TYPES OF AGENCY i). EXCLUSIVE AGENCY This refers to the instruction from a principal to a single estate agent to act on his behalf. The principal may make introductions but will leave the closing of the transaction to the estate agent. The principal must pay the appointed estate agent the agreed fe even if the estate agent was not the effective cause of the transaction. ii). SOLE AGENCY Just as in exclusive agency, a single estate agent is engaged. The principal may, however, wish to reserve the right to close deals himself and is not obligated to pay the agent his fee in addition to making introductions or an arrangement may be made for a discount in fees where the principal plays an active role. iii). SOLE JOINT AGENCY This is a variation of the Sole Agency. The estate agent works together with the principal as a team and the fee is divided on a pre-agreed formula. The principal has the flexibility to compensate additional estate agents and at the same time maintain the advantage of having one estate agent in control. iv). JOINT AGENCY This is where more than one estate agent is appointed and only the estate agent who closes the deals get paid. The number of agents appointed is limited and each is aware of the appointment of the others. v). AD HOC BASIS OR COMMONLY REFERRED TO AS OPEN LISTING In this case, the principal can engage an unlimited number of estate agents on an adhoc basis and fees are paid only on successful conclusion of the estate agency transaction. 9

10 MEAS5 VIEWING FORM NAME OF COMPANY/FIRM PROP. REF: 1). 2). 3). 4). FORM V NEGOTIATOR: VIEWER S ACKNOWLEDGEMENT ON PROPERTIES INSPECTED TO LET/PURCHASE Prospective Tenant/Purchaser Appointment Date Time Tel. Office House Mobile Car No. Attended by Venue ADDRESS OF RENTAL/ COMMENT AFTER PROPERTIES PURCHASE PRICE VIEWING I/We acknowledge and confirm that I/We have inspected the above-mentioned property/ properties were obtained through the efforts and services rendered by (name of firm): Should I/We, my nominee or company in which I have an interest in, be interested on any of the above properties, I will negotiate with the owner through (name of firm/company) only. PROSPECTIVE NEGOTIATOR NAME OF FIRM/ TENANT/PURCHASE COMPANY (REG NO.) DATE : Acknowledgement from Negotiator I, I/C NO. As negotiator of (name of firm/company) Have on this day accepted and received a cheque No. For the sum of RM (Malaysian Ringgit ) From as payment/part payment of the initial rental/ sales deposit for above premises, subject to execution of Tenancy / Sale&Purchase Agreement Acknowledged & Received by Negotiator Name Of Company/Firm: Name : Reg No. : Date : Date : 10

11 MEAS6 TYPICAL FLYER (LETTERHEAD OF FIRM) (Name of Estate Agency Firm & Firm s Registration Number ) (Address of Estate Agency Firm ) DATE: To RE: WANTED We act as estate agents for a party who wishes to sell/purchase/let/rent a In and invite persons or parties interested in selling /purchasing/letting/renting their property. Persons or parties responding to this flyer are not required to pay any estate agency fee whatsoever for properties referred to in this flyer as this firm is already retained by a particular principal. Kindly contact at with full details of the property. Signature Name of Estate Agent : Registered Number of Estate Agent : 11