KISSAN SUPPORT SERVICES (PVT) LIMITED (A subsidiary of Zarai Taraqiati Bank Limited)

Transcription

1 (A subsidiary of Zarai Taraqiati Bank Limited) TENDER DOCUMENT BIDS REQUIRED FROM REPUTED FIRMS/MANUFACTURERS/SUPPLIERS OF UNIFORMS MANAGER GENERAL ADMINISTARTION & PROCUREMENT KISSAN SUPPORT SERVICES (PVT.) LIMITED, ZTBL SPORTS CLUB, G-7/2, OPPOSITE PHA FLATES ISLAMABAD TEL NO

2 (A subsidiary of Zarai Taraqiati Bank Limited) TENDER NOTICE Sealed tenders are invited from the original manufacturers/authorized distributors registered with Income Tax and Sales Tax Departments and who are on Active Taxpayers list of the Federal Board of Revenue, for supply of t h e following uniforms/liveries:- Sr. No. Name of Item Quantity 1 Shalwar Qamiz (Blue a n d Gray) Waist Coat (Black) Jersey (Navy Blue) Shoes (PU sole) (Black) Beret Cap Pre-bid meeting shall be held on at 12:00 PM. 3. Last date for submission of bids is at 12:00 PM. and will be opened on at 03:00 PM in the presence of bidders or their authorized representatives. 4. The Purchase Committee will check quality of all the prescribed items. 5. Tender shall be accompanied by 2% earnest money of the bid in shape of Bank Draft/Call Deposit in favour of K S S L which will be refundable on request to the unsuccessful bidders. 6. The bidder shall have his own factory/stitching unit with installation of all necessary Machinery a n d have relevant e x p e r i e n c e of at least t w o years. The facility may be visited by the Purchaser to ensure the availability of machines and skilled staff. In case bidder is supplier, the details of joint venture with a stitching unit must be provided. 7. The Competent Authority reserves all rights to accept or reject any tender if the materials used in the supplied items are not found as per quality agreed upon. 8. Bidding documents, containing detailed terms & conditions can be downloaded from Websites of this i.e. and PPRA ( Page 2 of 12

3 Table of Contents Sr. Nos. Contents Page No. 1. Introduction of Purchaser 4 2. Invitation to Bids 4 3. Instructions to Bidders Warranty 5 5. Liquidated Damages 5 6. Evaluation Criteria Procedure of Tender o p e n i n g 6 8. Draft Agreement Annex- A Affidavit Annex- B TECHNICAL SPECIFICATIONS OF 9 Uniform/liveries 11. Annex- C.DELIVERY SCHEDULE Annex- D TECHNICAL PROPOSAL SUBMISSION 10 FORM. 13. Annex- E.FINANCIAL PROPOSAL SUBMISSION 11 FORM 14. Annex- F...PRICE SCHEDULE/ FINANCIAL COST 12 SHEET Page 3 of 12

4 1. Introduction of Purchase. Kissan Support Services (Pvt.) limited (hereinafter to be called Purchaser ) 2. Invitation to Bids. 2.1 For the purposes of this tender Public Procurement Rules 2004 (PPRA Rules) will be followed. These Rules may be obtained from PPRA s website: 2.2 Mode of Advertisement(s) This Tender will be placed online at the website of Company s or PPRA s websites / as well as published in one English and one Urde Newspaper. The bidding document carrying all details can be downloaded from the said website. 3. Instructions to bidders i. As per Rule 36(b) Single Stage Two Envelope Bidding Procurement shall be followed. ii. The sealed proposals complete in all respect addressed to Manager (GA&SD) shall be dropped in his Office on dates mentioned in the Advertisement. iii. iv. Technical and Financial Proposals should be separately submitted in two envelops. The Proposals will be opened by Manager (GA&SD) on the same day i.e noon in presence of bidders or their authorized representative who may wish to witness bid opening proceedings. v. Tender shall be accompanied by 2% earnest money of the bid price in the shape of Bank Draft/Call Deposit in favor of KSSL which will be refundable on request, to the unsuccessful bidders within seven days of the finalization of tender process. Bid security of successful bidder will be retained till execution of contract to the entire satisfaction of the Purchaser. vi. vii. The bidder shall have his own factory/stitching unit with installation of all necessary machinery and have relevant experience for last five years. (Profile of the firm with necessary details is required). The facility may be visited by the Purchaser to ensure the availability of machines and skilled staff. In case bidder is supplier, the details of joint venture with a stitching unit must be provided. Rates for the items shall be quoted as per user requirement/technical Specifications & samples (available in the office of Purchaser). Before submitting any offer bidder may consult the Purchaser regarding any query/ specification or checking of sample. viii. Conditional bids will not be accepted. ix. In case, the supplier fails to execute work order as per terms and conditions laid down in the tender document or items supplied are found lower in quality, the Purchaser will have the right to cancel the contract and forfeit the earnest money/performance Guarantee. x. The competent authority reserves all rights to accept or reject any tender, reasons will be xi. xii. xiii. xiv. communicated to the bidder on request. Purchaser also reserves the right to reject any or all the proposals, submitted in response to the Advertisement prior to acceptance. Only Tenders complete in all respect will be considered. The bidder shall submit the list of Partners/Owners along with bid. The Tenderer shall bear all costs / expenses associated with the preparation and submission of the Tender(s) and the Purchaser shall in no case be responsible for those expenses. Page 4 of 12

5 xv. xvi. xvii. xviii. xix. xx. xxi. The Purchaser at its exclusive discretion may amend the Tender Document to extend the deadline for the submission of the Tender as per Rule-27 of PPRA Rules. Bid validity period shall be effective for 120 days from the date of opening of bids. Bids will not be considered after due date/time. The quoted price for each sample of uniform shall be in Pak Rupees only. The Tender, withdrawn after the deadline for submission of the Tender and prior to the expiration of the period of the Tender validity, shall result in forfeiture of the earnest money. There will be no part payment. The payment will only be made at the successful bidder. The quantity of goods can be increased or decreased during the currency period of the purchase order up to 20% of the schedule of quantities at the sole discretion of KSSL with prior notice in writing to the supplier. 4. Warranty. The successful bidder/contractor will also submit a One Year Warranty Certificate regarding the durability of uniform items. The warranty period will start from the date of delivery of an item. 5. Liquidated Damages. If the Contractor fails/delays in supply performance of any of the obligations) under the Contact violates any of the provisions of the Contract/commits breach of any of the terms and conditions of the Contract) the KSSL without prejudice to any other right of action/remedy) it may have deduct from the Contract price, as liquidated damages, a sum of 01% of the total Contract Price which is attributed to such part of Goods/the Services, in consequence of the failure/delay, be put to the intended use, for every day between the scheduled delivery date (s), with any extension of time thereof granted by the Purchaser, and the actual delivery date (s). Provided that the amount so deducted shall be exceed, in the aggregate, 20% of the Contract Price. 6. Evaluation Criteria. A Technical Evaluation i. An Affidavit to the effect that the bidder has not been blacklisted by any Provincial or Federal Government Department, Agency, Organization or autonomous body or Private Sector Organization anywhere in Pakistan. ii. The bidder shall have its operational office at Islamabad or Rawalpindi. iii. iv. The firm shall have minimum 2 years relevant experience. The firm shall attach its profile giving all necessary details with experience in the relevant field. v. The bidder shall have their own factory/stitching unit with installation of all necessary machinery and have relevant experience for last two years. (Profile of the firm with necessary details is required). The facility may be visited by the Purchaser to ensure the availability of machines and skilled staff. In case bidder is supplier, the details of joint venture with a stitching unit must be provided. Page 5 of 12

6 B Financial Proposal Evaluation i. The firm will provide copies of NTN and STRN Certificates issued from FBR, Proof of Active Tax Payer List (ATL) from the web-site of FBR with the bid. ii. Technically qualified/successful bidder (s)/tenderer (s) shall be informed telephonically for opening of the Financial Proposal (s). The Financial Proposals will be opened in the office of Manager (GA&SD) KSSL, Head Office Islamabad in the presence of the Bidders or their authorized representatives. iii. Financial Proposal evaluation will be conducted under the Public Procurement Rules, The quoted price will include all duties, taxes made by the Government in favor of the Purchaser, the contractor shall be bound to adjust the same in the Financial Proposal. iv. In cases of discrepancy between the cost/price will be determined and considered inclusive of the customs and other import duties etc. v. In evaluation of the price of goods which are subject to excise duty, sale tax, income tax or any other tax or duty levied by the Government, the price will be determined and considered inclusive of such duties and taxes. vi. 7. Procedure of Tender opening. The Purchaser will not be responsible for any erroneous calculation of tax rates or any subsequent changes in rates or structure of applicable taxes. All difference arising out as above shall be fully borne by the Successful Bidder. i. The Tenders (Technical Bids only) shall be publicly opened in the office of Manager (GA&SD) by the Purchase Committee in the presence of the Tenderer (s) for which they shall ensure their presence without further invitation. In case the last date of bid submission falls in/within the official holidays/weekends of the Purchaser, the last date for submission of bids shall be the next working day. ii. The Tenderer s name, modifications, withdrawal, security, attendance of the Tenderers and such other details as the Purchaser may, at its exclusive discretion, consider appropriate, shall be announced and recorded. iii. No Tenderer or its representative will be allowed to keep any digital device (camera, audio recorder, cell phone etc.) during tender opening meeting at given time and location. Page 6 of 12

7 Draft Contract This CONTRACT is made on [between], KSSL (the Purchaser ), on the one part, and Contractor [full legal name of Contractor], on the other part severally liable to the Purchaser for all of the Contractor s obligations under this Contract. RECITALS WHEREAS, (a) (b) The Purchaser has requested the Contractor to provide certain Uniform items as described in Tender Document (Annex B); and The Contractor, having represented to the Purchaser that it has the required professional skills, and personnel and technical resources, has agreed to provide such services on the terms and conditions set forth in this Contract. Now Therefore, the Parties to this Contract agree as follows: 1. The Contractor hereby covenants with the Purchaser to supply the prescribed uniform items at the time and in the manner, in consideration of the payments to be made by the Purchaser to the Contractor. 2. The Purchaser hereby covenants with the Contractor to pay the Contractor, the Contract Price or such other sum as may become payable, at the time and in the manner, in conformity with the provisions of the Contract, in consideration of supply of the Goods and provision of the Services and remedying of defects / damage therein. 3. The contractor will supply uniform items in the quantity and rate as quoted in the proposal submitted by the contractor and as per prescribed cloth sample mentioned in the Tender within a period of 45 days from the date of signing of this contract. 4. The uniform items will be delivered at the Office of Manager (GA&SD) ZTBL Head Office Islamabad. 5. The contractor will be solely responsible for any discrepancy or damage to the supplied items. 6. The payment will be made after satisfactory supply of entire lot of items as agreed in the Tender. 7. The successful bidder/contractor will also submit a One Year Warranty Certificate. The warranty period will start from the date of delivery of an item. 8. The successful bidder/contractor will deposit 10% of bid amount as Performance Guarantee. 9. The purchaser have a right to forfeit the Performance Guarantee on occurrence of any/all of the following conditions. (a). If the contractor commits a default under the contract (b). If the materials used in the supplied items are not found as per quality agreed upon (c). If the contractor violates any of the terms and conditions of the contract 10. The Performance Guarantee will be returned after the completion of Warranty Period. 11. If the Contractor fails/delays in supply/performance of any of the obligations, under the Contact violates any of the provisions of the Contract/commits breach of any of the terms and Page 7 of 12

8 conditions of the Contract, the KSSL may, without prejudice to any other right of action/remedy, it may have, deduct from the Contract price, as liquidated damages, a sum of 01% of the total Contract Price which is attributed to such part of Goods/the Services, in consequence of the failure/delay the intended use, for every day between the scheduled delivery date (s), with any extension of time thereof granted by the Purchaser, and the actual delivery date (s). Provided that the amount so deducted shall not exceed, in the aggregate, 20% of the Contract Price. 12. There will be no part payment. The payment will only be made after the successful completion of the commitment made by the successful bidder in the Bid document. IN WITNESS whereof the Parties hereto have caused this Contract to be executed in accordance with the laws of Pakistan as of the day, month and year first indicated above. For [Kissan Support Services (Pvt.) Limited] For WITNESSESL: Name Name Signature Signature CNIC # CNIC # ANNEXURE-A AFFIDAVIT We, (Name & address of the firm), do hereby declare on solemn affirmation that: 1. We have not been blacklisted from any Government/Semi Government department/autonomous body or private company/organization. 2. We have not been involved in any litigation with any client during the last three years. 3. We acknowledge that we have read, understood and accepted the tender document. 4. We understand that the Purchaser shall have the right, at his exclusive discretion, to require, in writing, further information or clarification of the tender, from any or all the contractor (s). ANNEXURE-B Page 8 of 12

9 TECHNICAL SPECIFICATION OF UNIFROM/LIVERIES SPECS FOR UNIFROM 1. Shalwar Kameez i. GSM: 110 gm + 5 grns ii. Color Blue & gray (As per approved sample) iii. BLEND RATIO 65% Cotton 35% Polyester iv. Color Fastness to washing (Grey/Blue) 2. Waist Coat i. Color Black (As per approved sample) ii. Color Fastness to washing (Black) 3. Pull over Jersey (Grey) i. Color Black (As per approved sample) ii. Weight 900 grm iii. Color Fastness to washing (blue) 4. Shoes (Black) Oxford style (As per approved sample) PVC sole 5. Barat Cap (Black) (As per approved sample) ANNEXURE-C SCHEDULE OF DELIVERY S# Uniform with Quantity Schedule of delivery Number Description Sizes with Quantity Total Quantity Delivery Schedule (weeks) (To be given by Bidder) 1. Shelwar Qameez (Blue & Gray) As per size (Measurement) Beret Cap Black Color 3. Jersey/Pullover Woolen Blue Colour As per Size 250 As per Size Boot Black Oxford Design As per size Black waist Cot As per size 250 Page 9 of 12

10 ANNEXURE-D Technical Proposal Submission Form [Location, Date] To, The Manager General Administration & Sports Department, Kissan Support Service (Pvt.) Limited, Head Office Islamabad. Dear Sir, We, the undersigned, offer to provide the (insert title of assignment) in according with your requirement /Tender Document No dated (insert date) and our Proposal. We are hereby submitting our Proposal, which includes the Technical Proposal and the Financial Proposal sealed in two separate envelopes. We undertake, if our Proposal is accepted, to provide items/uniform mentioned in the Annex-B (to be given by bidder) related to the assignment. We understand you are not bound to accept any Proposal you receive. Yours Sincerely, Name and Designation of Signatory with official seal Name of Firm Address Page 10 of 12

11 We have studied the Tender document and will fully abide by its terms & conditions. ANNEXURE-E To Dear Sir, Financial Proposal Submission Form (Part of Financial Bid Envelope) The Manager General Administration & Sports Department, Kissan Support Service (Pvt.) Limited, Head Office Islamabad. We, the undersigned, offer to provide the (Uniform) in accordance with the specifications mentioned in the Annexure-B of Tender Document. Our attached Financial Proposal is for the sum of (insert amount in words and figures). This amount is inclusive of all taxes. Our Financial Proposal shall be binding upon us up to expiration of the validity period as per contract attached. We understand you are not bound to accept any Proposal you receive. Yours sincerely, Name and Designation of Signatory with official seal Name of Firm Address We have studied the Tender document and will fully abide by its terms & conditions. Page 11 of 12

12 ANNEXURE-F Price Schedule/ Financial Cost Sheet Item Description Quantity in Numbers Unit Price Rs. (Delivered at KSSL) Total Price Rs. (Delivered at KSSL) 1. Shelwar Qameez (Blue & Gray) 2. Beret Cap Black Color 3. Jersey/Pullover Woolen Blue Colour 4. Boot Black Oxford Design 250 PVC sole 5. Black Waskot 250 Signature of authorized person Name: (Company Seal) In the capacity of Duly authorized by Note: No cutting or overwriting is allowed. Page 12 of 12