KISSAN SUPPORT SERVICES (PVT) LIMITED (A subsidiary of Zarai Taraqiati Bank Limited)

Transcription

1 (A subsidiary of Zarai Taraqiati Bank Limited) BID DOCUMENT BIDS REQUIRED FROM REPUTED FIRMS/MANUFACTURERS/SUPPLIERS OF UNIFORMS MANAGER GENERAL ADMINISTRATION & PROCUREMENT KISSAN SUPPORT SERVICES (PVT) LIMITED, ZTBL SPORTS CLUB, G-7/2, OPPOSITE PHA FLATS ISLAMABAD TEL NO

2 Table of Contents 1. Invitation to Bid 2. Instructions to Bidders 3. Bid Submission Sheet 4. Schedule of Quantities 5. Schedule of Price 6. General Conditions of Contract 7. Contract Agreement (Sample) 8. Specification/Sample Photograph/Sample Cloth Page 2 of 14

3 KISSAN SUPPORT SERVICES (PVT) LIMITED (A subsidiary of Zarai Taraqiati Bank Limited) INVITATION TO BID Kissan Support Services (Pvt) Limited (KSSL), a wholly owned subsidiary of Zarai Taraqiati Bank Limited (ZTBL) Head Office Islamabad, providing noncore support services to the Bank invites sealed bids, from the reputed Firms/manufacturers/suppliers, registered with Income Tax and Sales Tax Departments and who are on Active Taxpayers List of the Federal Board of Revenue, for supply of Uniforms/Liveries during the year for Security Guards. The firms/suppliers should have at least 2 years experience of manufacturing/supplying of uniforms. Bid document, containing detailed terms and conditions is available free of cost at the below mentioned address. Bid document can also be downloaded from Company s or PPRA s websites / Sealed Bids, prepared in accordance with the instructions provided in the Bid document, must reach at the below mentioned address on or before 25, September 2018 by 1200 Hours and the Bids shall be opened on the same day at the address mentioned below at 1500 Hours. KSSL reserves the right to accept or reject any/all Bids or cancel the Bidding Process as per provisions of the PPRA Rules, MANAGER, GENERAL ADMINISTRATION & PROCUREMENT KISSAN SUPPORT SERVICES (PVT) LIMITED, ZTBL SPORTS CLUB, G-7/2, OPPOSITE PHA FLATS, ISLAMABAD TEL. NO col.nbhukari@ztbl.com.pk Page 3 of 14

4 Instructions to Bidders 1. Sealed Bids are invited as an Invitation to Bid from the interested manufacturers / suppliers for the supply of uniforms etc., required for KSSL Security Staff for a period of one year from 2018 to 2019 which is extendable for a further period of 2 year on the same terms and conditions. 2. The bids should reach the Office of Manager General Administration KSSL Head Office, Islamabad, latest by 1200 hours on 25 September, The bids will be opened at 1500 hours on the same day in the above mentioned office in the presence of bidders. The interested parties are requested to quote the prices on delivered-duty-paid (DDP) basis inclusive of all other taxes. 3. Bidders will deposit an Earnest Money amount equivalent to 2% of the total value of the bid through demand draft/pay order drawn on any branch of scheduled banks in favour of KSSL Head Office Islamabad which shall be discharged/refunded to the unsuccessful bidders as promptly as possible but not later than 30 days after the expiration of the bid validity period prescribed hereinafter. 4. Amount of earnest money will not be accepted through cheque. 5. Bids received without earnest money or with short earnest money or without registration with sales Tax and Income Tax department, and having less than 2 years experience shall not be considered/accepted. 6. Bids shall remain valid for a period of 45 days from the date of opening of bids. In case no specific date of validity is mentioned in the offer, it will be presumed to be valid for a period of 45 days from the date of opening of the bids. 7. Bidders have the option to bid on their own letter head pads but the attached Bid Submission Sheet and Schedules must be accompanied duly completed in all respect and signed by the bidders. 8. Rates for all specified qualities & quantities must be quoted against each item otherwise it will be treated as an invalid bid. 9. Incomplete, unsigned and conditional bids shall not be considered. 10. Only such bids shall be considered/accepted which conform to our terms. 11. In case, order is placed within the validity period escalation in prices will not be considered and any bidder asking for increase in the prices after the order has been placed within the validity period will render themselves liable of Page 4 of 14

5 blacklisting and forfeiting/confiscation of their earnest money. Extension in delivery period once mentioned/specified in the attached schedule will not be allowed except in extraordinary circumstances. 12. The penal action shall be initiated if any of the terms and conditions of the contract agreement is violated by the suppliers/contractors. 13. Successful Bidder may appoint a representative for this contract and furnish their postal address and contact number to KSSL. Any notice to be served on or document to be signed by the contractor shall either be delivered, if it has been mailed by registered post, on the Postal Address of the representative or sent through Fax/ to successful bidder. 14. The evaluation and comparison of Bids will be made by taking into account not only the price, delivery schedule but also the Bidder s financial, technical, and production capabilities will also be considered as well. 15. The signing of the contract for the supply of uniform/liveries etc to KSSL Head Office Islamabad, hereinafter may be called the goods, will be made for a period of one year which is extendable on satisfactory performance for a further period up-to 2 years on the same terms and conditions if acceptable to the successful bidder. 16. The Bidders are advised to read the terms and conditions of the bid documents including the draft contract carefully before offering their bids. 17. KSSL reserves the right to reject the acceptance of uniforms/liveries if not provided according to the agreed design/color/sizes/quality of cloth viz-a-viz terms and condition of the signed contract. 18. We have read, understood and agreed to the above. Signature of Bidder Name & Seal of Bidder Page 5 of 14

6 Bid Submission Sheet Date: To: Kissan Support Services (Pvt) Ltd., ZTBL Main Building H.O. Islamabad. We, the undersigned, declare that: (a) We have examined and have no reservations to the Bidding Document for supply of Uniforms. We offer to supply in conformity with the Bidding Document and in accordance with the delivery schedule specified in the Schedule of Quantities. (b) The total price of our Bid, excluding any discounts offered is PKR. (c) Our Bid shall be valid for a period of 45 days from the bid submission deadline in accordance with the Bidding Document, and it shall remain binding upon us and may be accepted at any time before the expiration of this period; (d) If our Bid is accepted, we confirm that 2% earnest money may be kept as Security for the due performance of the Contract; (e) We are not participating as Bidders in more than one Bid in this bidding process. (f) We understand that this Bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal Contract is prepared and executed. (i) We understand that you are not bound to accept the lowest bid based on price alone or any other bid that you may receive. Name In the capacity of Signed & Stamped Page 6 of 14

7 Schedule of Quantities Number Description Sizes with Quantity Total Quantity Delivery Schedule (weeks) (To be given by Bidder) 1. Shirt as per Sample Small 300 *, Medium 600 **, Large *** Trousers as per Sample (Free Length) 34 Waist Waist Waist Beret Cap Black Color 4. Belt as per Sample Medium Size 600 Free Size Jersey/Pullover Woolen Blue Colour Small 150, Medium 300, Large Cotton Socks Blue Colour Medium 800, Large Boot Black Oxford Design Bata/Service Size Size Size * Small: Collar Size 15 ** Medium: Collar Size 16 *** Large: Collar Size 17 Signature of Bidder Name & Seal of Bidder Page 7 of 14

8 Schedule of Price in PKR Item Description Quantity in Numbers Unit Price Rs. (Delivered at KSSL) Total Price Rs. (Delivered at KSSL) 1. Shirt as per Sample/Sizes 2. Trousers as per Sample/Sizes (Free Length) 3. Beret Cap Black Color 4. Belt as per Sample Black 5. Jersey/Pullover Blue Colour Socks Blue Boot Black Oxford Design Bata/Service 600 Grand Total/Total Value of Bid Rs Signature of Bidder Name & Seal of Bidder Page 8 of 14

9 General Conditions of Contract Award of Contract KSSL will determine to its satisfaction whether the Bidder that is selected having submitted the lowest evaluated responsive bid is qualified to perform the contract satisfactorily. The determination will take into account not only the price, delivery schedule but also the Bidder s financial, technical, and production capabilities will count too. Notification of Award Prior to expiration of the bid validity period KSSL will notify to the successful bidder in writing that its bed has been accepted. It will constitute the formation of the contract. Signing of Contract KSSL will forward the contract form provided in the bidding document incorporating all agreements between the parties. The successful Bidder shall print the same on Non Judicial Stamp paper (NJS) of Rs. 100 purchased in favour of KS SL and sign the same on their behalf and return it to KSSL within 15 days of the receipt of the Contract Form. Performance Security Within 15 days of the receipt of notification of acceptance of bid, the successful bidder shall furnish the performance security as per Instructions to Bidders. Failure to do so shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security in which event KSSL shall make the award to the next lowest evaluated Bidder or call for new bids. Inspection & Tests KSSL shall have the right to inspect and /or to test the Goods to confirm their conformity to the contract specification at no extra cost. The consignment will be checked for quantity and quality assurance at manufacturing site. The Zonal Offices will compose a team for quality and quantity and will rendered a satisfactory certificate to KSSL. If any inspected or tested goods fail to conform to the specification, KSSL will reject the goods and the supplier shall either replace the rejected goods or make replacement to meet required specification at no extra cost. Packing The supplier shall provide such packing of goods as is required to prevent their damage or deterioration during transit to their final destination as indicated in the contract. Delivery Delivery of the goods shall be made by the supplier in accordance with the terms of contract/schedule of quantities. Page 9 of 14

10 Insurance The goods supplied under the contract shall be DDP, under which the risk is transferred to the buyer after having been delivered hence insurance coverage is seller s responsibility. Warranty The supplier warrants that the Goods supplied under the contract are new, unused and of good quality material and workmanship. In case of any complaints notified by the buyer, the supplier shall, within 30 days and with all reasonable speed, repair or replace the defective goods under this warranty. Dispatch Instructions Uniform shall be dispatched to ZTBL Zonal Offices by the vendor and will bear the cost of delivery charges and will provide the delivery note from Zonal Offices to KSSL Head Office Islamabad on DDP terms (freight, unloading and stacking and all other taxes paid on prepaid basis). Variations in Ordered Quantities The quantity of goods can be increased or decreased during the currency period of the purchase order up-to 20% of the schedule of quantities at the sole discretion of KSSL with prior notice in writing to the supplier. Completion of Purchase Order Purchase order shall be deemed to have been successfully completed only when all the obligations under the contract are fulfilled by supplying the goods as per specifications and supplies mentioned in the schedule subject to any increase and decrease therein within the period. Shortage of Raw Material The KSSL shall not take any responsibility for any shortage of uniform cloth or any other material in the market after signing of the Contract and it will be the sole responsibility of supplier to supply uniform/goods as per schedule. Jurisdiction & Dispute Resolution If the Supplier/Contractor fails to deliver the goods according to the specifications or delivery schedule, without prejudice to any legal action that can be taken under the Contract; It is agreed between Supplier and KSSL that only the court in Islamabad shall have the jurisdiction to try any dispute between the parties provided negotiations do not succeed. Page 10 of 14

11 In case of any dispute the matter shall be referred to MD/CEO KSSL who will act as sole arbitrator and his decision shall be binding on both parties (the Supplier and the Buyer). Payment Payments shall be made upon complete delivery and inspection of goods against proper receipt given by the buyer and upon written request accompanied by invoices in duplicate and supporting documents. Payments shall be made promptly by the buyer (KSSL), but in no case latter than 45 days after submission of complete documents and invoices. Signature of Bidder Name & Seal of Bidder Page 11 of 14

12 Contract Agreement THIS AGREEMENT made on day of,, between of (hereinafter the Buyer ), of the one part, and of (hereinafter the Supplier ), of the other part: WHEREAS the Buyer invited bids for certain Goods and Related Services, viz., and has accepted a Bid by the Supplier for the supply of those Goods and Related Services in the sum of (hereinafter the Contract Price ). NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract referred to. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz.: (a) (b) (c) (d) (e) the Buyer s Notification to the Supplier of Award of Contract; the Bid Submission Sheet and the Price Schedules submitted by the Supplier; the General Conditions of Contract; the Schedule of Quantities; and the Specification/Sample Photograph of Uniform/Sample Cloth (f). This Contract shall prevail over all other documents pertaining to the said supply of goods. In the event of any discrepancy or inconsistency within the Contract documents, then the documents shall prevail in the order listed above. 3. In consideration of the payments to be made by the Buyer to the Supplier as indicated in this Agreement, the Supplier hereby covenants with the Buyer to provide the Goods and Related Services and to remedy defects therein in conformity in all respects with the provisions of the Contract. 4. The Buyer hereby covenants to pay the Supplier in consideration of the provision of the Goods and Related Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. Page 12 of 14

13 IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Islamic Republic of Pakistan on the day, month and year indicated above. Signed by (for the Buyer) Signed by (for the Supplier) Page 13 of 14

14 Specification/Sample Photograph/Sample Cloth Specification/Sample Photograph of Uniform/Sample Cloth can be obtained from the Office of Senior Security Officer, KSSL, ZTBL Head Office Islamabad. The following text will be embroided here KSSL Normal Army Belt will be provided (without buckle) Page 14 of 14