C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.0

Transcription

1 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.0 CITY & INDUSTRIAL DEVELOPMENT CORPORATION OF MAHARASHTRA LIMITED Name of Work : Providing Interior works for Auditorium of Gram Vikas Bhavan on Plot No. 76-A in Sector 21 at Kharghar, Navi Mumbai. (3 rd CALL) C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ CONTRACT CONDITIONS Due on : 20/05/2014 to 23/05/2014 on website cidco.maharashtra.etenders.in Price : ` 12,600/- (Rupees Twelve Thousand Six Hundred only) (including 5% VAT (Non-Refundable)) Bid Consists of : Volume I : Contract Conditions Volume II : Price Bid & Technical specifications Volume III : Drawings :OFFICE : CHIEF ENGINEER (SOUTH) CIDCO OF MAHARASHTRA LIMITED, 3 RD FLOOR, CIDCO BHAVAN, CBD-BELAPUR, NAVI MUMBAI.

2 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.1 Name of Work : Providing Interior works for Auditorium of Gram Vikas Bhavan on Plot No. 76-A in Sector 21 at Kharghar, Navi Mumbai. (3 rd Call) : CONTRACT CONDITIONS INDEX Sr. No. Description Sl. Pg. No. 1. Notice Inviting Bid Bidding Programme Notice of Bid & Instructions to Bidders Undertaking by the Bidder while Submission of Bid General Conditions of Contract Special Conditions of Contract Additional Special Conditions of Contract (Electrical / Stage Light & Projector System) Proforma of : a) Contract Agreement b) Bank Guarantee in Lieu of E.M.D c) Bank Guarantee in Lieu of Contract Deposit d) Bank Guarantee for Mobilization Advance e) Indenture Bond f) Indemnity Bond g) Promissory Note h) Performance Guarantee for Project

3 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.2 Sr. No. Description Sl. Pg. No. i) Details of staff proposed to be deployed at site for execution of work j) Eligibility Criteria for Qualification of Agency Proforma Agreeing to General Conditions of Contract Declaration and undertaking by the Contractor for Satisfactory Completion of Work 11. Declaration and Undertaking regarding pre-bid submission site visit by Bidder Signature of Bidder Architect/Consultant Chief Engineer (South) Date : Date : Date :

4 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.3 NOTICE INVITING BID (3 RD CALL) Notice Inviting Bid published in daily Marathi News Papers Vruta-Manas, Aapale Mahanagar & Sakal dated 25/04/2014

5 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.4 NOTICE INVITING BID (3 RD CALL) CIDCO of Maharashtra Limited through the process of e-tendering invites ON LINE item rate percentage Bids from the reputed experienced prospective bidders who have completed work of similar nature for the work mentioned below: Sr. No. Description Details 1. Name of Work Providing Interior works for Auditorium of Gram Vikas Bhavan on Plot No. 76-A in Sector 21 at 2. C.A. No. 03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Cost put to the Bid ` 2,30,04, E.M.D. ` 2,31,000/- 5. Completion Period 09 (Nine) Months (including Monsoon) 6. Cost of Blank Bid Document ` 12, (including 5% VAT (Non-Refundable)) ELIGIBILITY CRITERIA 1) For qualification, On-Line submission shall be accompanied by attested copies of: a) Sales Tax Certificate (MVAT). b) Income Tax Permanent Account Number. 2) Experience of having successfully completed works during the last 5 (Five) years ending last day of the month previous to the one in which applications are invited. (a) One similar completed work of costing not less than the amount equal to 25% of the cost put to the bid i.e. Rs lacs; OR (b) Two best similar completed works adding to a total cost of minimum 40% of the cost put to the bid of proposed work i.e. Rs lacs; OR (c) Three best similar completed works adding to a total cost of minimum 45% of the cost put to the bid of proposed work i.e. Rs lacs. 3) Joint Venture/Consortium are not permitted.

6 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.5 4) Financial Criteria: The Prospective Bidders will be qualified only if they have minimum financial capabilities as below:- i) Working Capital (Current Assets Current Liabilities): Working Capital (Net Cash Flow) of the Prospective Bidders during last audited financial years should be greater than ` lacs. ii) Profitability: Profit after Tax should be Positive for Two Years out of last three consecutive financial years: such that it should be positive for immediate last financial year and one year out of two previous years. iii) Net Worth: Net worth of Prospective Bidder during last audited financial year should be greater than ` lacs. iv) Average Annual Turnover: The average annual turnover of last three financial years should be equal to or greater than ` lacs. Notes: i) Turn over will be considered for main bidder and not for the Group Company or Subsidiary Company for all members of consortium put together. ii) The value of works shall be brought to current costing level by enhancing the executed value of work at simple rate of 7% per annum. iii) The information regarding Financial Criteria and Average Annual Turn over certified by Chartered Accountant will be only considered. 5) Bid Capacity Criteria: The Prospective Bidder will be qualified only if their available bid capacity is more than the Cost put to the Bid of the work as per notice inviting Bid. (Minimum bid capacity = Rs lacs). The available bid capacity will be calculated base on the following formula: Available Bid capacity= (2 x A x N) - B where, A = Average Annual Turn Over for last three financial years. N = No. of years prescribed for completion of the work. B = Value of existing commitments and on going works to be completed during the period of completion of work. Notes : 1) For qualification, on-line submission shall be accompanied by attested copies of valid Bank solvency certificate (Minimum amount of Rs Lacs), sales tax certificate (MVAT), Income Tax Permanent Account No., list of technical staff, list of plant, machinery and equipments, list of works & it s magnitude executed in last Five years along with work completion certificates and list of works in hand.

7 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.6 The applicant should also produce original documents for verification if called for. Failure to attach necessary documents with application will render applicant ineligible for qualification of Bid without any intimation. 2) CIDCO reserves right to reject any or all Bids without assigning any reason and the same shall be at the entire discretion of CIDCO. CIDCO s decision in this respect shall be final and binding. 3) Conditional Bids shall be summarily rejected. 4) The offer shall remain valid for a period of one hundred twenty (120) days from the date of submission of Bid. 5) The agencies eligible on the basis of CIDCO s registration & having fixed EMD with CIDCO will have to enclose the valid EMD exemption certificate in appropriate amount issued by CIDCO. In case the bidder who have fixed EMD for an amount less than required EMD, will have to pay the balance amount of EMD. In remaining cases the eligible bidders has to pay full EMD, as prescribed in the Bid Document. 6) Bid price money of ` 12,600/- (including 5% VAT (non-refundable)) will be accepted by Demand Draft only, drawn in favour of CIDCO LTD, payable at Mumbai / Navi Mumbai and scanned copy of the Demand Draft shall be uploaded before purchase of Bid. 7) For further details regarding the above, contact Executive Engineer (KHR- III), CIDCO Ltd., 1 st Floor, CIDCO Nodal Office, Sector 4, Kharghar, Navi Mumbai. Cell No / / / ) For any details regarding e-tendering system in CIDCO, please contact service provider M/s. Sify NexTenders (India) Pvt. Ltd. Mob. No.: website 9) Bidders are required to pay necessary charges to the service provider M/s. Sify Nex Tenders (India) Pvt. Ltd., separately for uploading the Bid Document. 10) Bidders are also required to upload online the tabular format enclosed with Bid, for eligibility criteria duly filled in and signed along with other documents for scrutiny. Chief Engineer (South)

8 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.7 BIDDING PROGRAMME Name of Work : Providing Interior works for Auditorium of Gram Vikas Bhavan on Plot No. 76-A in Sector 21 at Kharghar, Navi Mumbai. (3 rd Call) Sr. No. C.A.NO.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ CIDCO Stage Vendor Stage Start Date & Time (dd.mm.yy/hh:mm) 1 Main Bid Preparation & Release 2 Main Bid Document Purchase & Download Date of Receipt of Queries from Bidders Reply to Queries Expiry Date & Time (dd.mm.yy/hh:mm) /10.00 Hrs /17.00 Hrs /17.01 Hrs /17.00 Hrs /17.01 Hrs /17.00 Hrs /17.00 Hrs. 3 Complete Bid Preparation Schedule A for Handover online /17.01 Hrs /17.00 Hrs. 4 Close New Entries /17.01 Hrs /17.00 Hrs. (Technical) 5 Close New Entries (Financial) /17.01 Hrs /17.00 Hrs. 6 Handover online the Prepared Bid Documents /17.01 Hrs /17.00 Hrs. 7 Opening & scrutiny of /17.01 Hrs /17.00 Hrs. Original Documents 8 Financial Bid Opening /10.01 Hrs /17.00 Hrs. 1) Submission of original Demand Draft towards cost of Bid document, original EMD documents (Demand Draft / Bank Guarantee) and undertaking for submission of Bid on during office hours in the office of Executive Engineer (KHR-III) / Superintending Engineer (KHR) CIDCO Ltd., 1 st Floor, CIDCO Nodal Office, Sector 4, Kharghar, Navi Mumbai / Superintending Engineer (HQ), CIDCO Ltd., 3 rd Floor, CIDCO Bhavan, CBD-Belapur, Navi Mumbai. 2) Bidder may attend financial bid opening as mentioned above. No separate intimation will be given regarding Bid opening. 3) Online pre-bid queries should be uploaded on both I.D. eekharghar4@gmail.com and ee.khr3@cidco.maharashtra.gov.in and the reply to these queries will be given as per time mentioned in Bidding Programme. Signature of Bidder Architect/Consultant Chief Engineer (South) Date : Date : Date :

9 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.8 NOTICE OF BID AND INSTRUCTIONS TO BIDDERS Name of Work : Providing Interior works for Auditorium of Gram Vikas Bhavan on Plot No. 76-A in Sector 21 at Kharghar, Navi Mumbai. (3 rd Call) 1.0 BID DOCUMENTS 1.1 The Bidder should attach scanned copies of attested documents in PDF format for ON-LINE submission. 2.0 BID PRICE AMOUNT Bidders are required to submit the Bid price amount of ` 12,600/- (Rupees Twelve Thousand Six Hundred only) (including 5% VAT (Non-Refundable)) by way of separate demand draft drawn in favour of CIDCO Ltd. payable at Mumbai / Navi Mumbai and the same should necessarily be scanned and uploaded in PDF format for downloading the on-line Bid document. 3.0 EARNEST MONEY The Bidder shall deposit and keep deposited (for the period specified hereafter) with CIDCO a sum as shown in this Notice Inviting Bid as the Earnest money. The Earnest Money shall be deposited in one of the following forms. (i) By Demand draft in favour of CIDCO Limited payable at Mumbai / Navi Mumbai. (ii) By an irrevocable and unconditional Bank Guarantee executed by a Nationalised/Scheduled Bank located either in Mumbai or Navi Mumbai in the form prescribed and valid for 180 days from the last date prescribed for submission of Bid.

10 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.9 E.M.D. in the form of irrevocable, unconditional Bank Guarantee will be accepted only if, E.M.D. amount payable is equal or more than ` 1.00 lac i.e. in the cases where estimated cost put to Bid is equal or more than ` lacs. FIXED EMD : The agencies who are eligible to quote the Bids based on CIDCO Registration and availing the facility of EMD Exemption by depositing requisite amount with CIDCO Ltd., are required to pay the difference in amount of EMD fixed for the present Bid and amount already deposited with CIDCO Ltd., for availing the facility of EMD exemption. The Bidder shall upload the same and also submit attested copy of valid EMD exemption certificate issued by Executive Engineer (NM), CIDCO Ltd. to the Bid issuing authority prior to opening of financial bids. The Bidders who are eligible for issuance of Bid document on the basis of registration other than CIDCO registration, shall not be eligible for availing the facility of EMD Exemption and shall pay full EMD amount. 3.1 The failure or omission to deposit or keep deposited the Earnest Money shall disqualify the Bidder for this Bid. 3.2 No interest shall be payable by CIDCO in respect of such deposited Earnest Money. 3.3 The Earnest Money of an unsuccessful Bidder shall be refunded after the final decision on the Bids or on expiry of the validity period whichever is earlier on presenting receipt thereof.

11 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No a) Invitation by CIDCO to submit the on-line Bid shall be a proposal and the on-line submission of a Bid by the Bidder shall be an acceptance of such proposal to win the contract. The Bidder shall not revoke his offer or vary terms and conditions of Bid without the consent of CIDCO during the period of 120 days counted from the last day appointed by CIDCO for submission of on-line Bids. If the Bidder revokes his offer or varies terms or conditions of Bid contrary to his promise to abide by this condition, the Earnest Money Deposited by him shall stand forfeited to CIDCO without prejudice to its other rights and remedies. Without prejudice to the foregoing clause, the Bidder shall be disentitled to submit a Bid to CIDCO for execution of any civil work for a period as may be decided by Chief Engineer (South) effective from the date of such revocation or variations of the terms and conditions of the Bid. b) The authorized signatory of the lowest Bidder shall duly sign with their company seal on each page of the hard copy of the Bid documents prepared, within 7 (seven) working days after issue of Letter of Acceptance (LOA). 3.5 If CIDCO accepts the Bid and signify such acceptance to the Bidder, the earnest Money so deposited with CIDCO by Demand Draft shall be adjusted appropriately towards Performance Security payable by the contractor in accordance with Condition No.10.1 of the General Conditions of Contract. 3.6 If the Bidder has deposited the Earnest Money by a Bank Guarantee and he has been communicated the acceptance of his Bid by CIDCO and if he fails or omits to furnish the Contract Deposit within 15 days in accordance

12 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.11 with condition No of the General Conditions of Contract, CIDCO shall be entitled to encash the Bank Guarantee. 3.7 In case of the successful Bidder, on payment of the required amount of the Contract Deposit, the Earnest Money Deposited in the form of Bank Guarantee/Demand Draft/pay order shall be refundable to the successful Bidder in the event of CIDCO deciding the award of the contract. 3.8 The E.M.D. of the successful Bidder shall be forfeited if : The E.M.D. of the successful Bidder shall be forfeited if he withdraws/revokes his offer or modifies/changes the same during the validity of the Bid, or if after the acceptance of his Bid, the contractor fails or neglects to furnish the balance Contract Deposit within 15 days The E.M.D. of the successful Bidder shall be entitled for forfeiture if he fails to execute contract agreement within 30 days from the date of issue of Letter of Acceptance. 3.9 The Bidders may also be dis-qualified for Bidding for further works in CIDCO as provided in foregoing Clause No.3.4 on Sl.Pg.No INTERPRETATION OF CONDITIONS OF CONTRACT The Bidder shall be deemed to have studied all plans, specifications, terms and conditions of Bid and visited the site of work and made himself acquainted with the site conditions, availability of labour, basic materials, water, electricity, approach road to the site etc., before on-line submission of Bid, whether the Bidder inspects them or not.

13 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.12 The Bidder shall be deemed to have made independent enquiries about probable taxes leviable by the local civic authority or the Government. The ignorance about probable taxes to be paid either to the local civic authority or to the government shall not be considered as an excuse. The percentage quoted by Bidder shall be deemed to include all the taxes, octroi, duties, royalties etc., payable under the rules to local civic authority, and/or Government/Statutory body. On-line submission of Bid implies that Bidder has read these conditions and other contract documents of the Bid as well as the conditions of the Bid and has made himself aware of the same as also about the conditions and other factors having bearing on the execution of the order. In case of difference of opinion or dispute regarding the interpretation of Bid conditions, if any, the interpretation of the conditions by Chief Engineer (South) of CIDCO Limited shall be final and binding on the Bidder. 5.0 MAIN BID DOCUMENT Main Bid document shall be downloaded from the CIDCO website. Any other queries can be uploaded online as per the Bidding programme. Right to issue Bid documents is reserved with CIDCO. 6.0 METHOD OF SUBMISSION OF BID The complete Bid submission, ON-LINE on the website cidco.maharashtra.etenders.in, can be made only after payment of requisite fees through payment gateway of the service provider by prequalified Bidders.

14 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No Bid should be submitted on-line through website etenders.in only. The scanned copy of the valid E.M.D. documents of appropriate amount in PDF format shall be uploaded along with submission of on-line Bid. Original Demand Draft towards cost of Bid document (Bid Price Amount), original EMD documents (Demand Draft / Bank Guarantee) and undertaking while submission of Bid shall be submitted in sealed Envelope as prescribed in Bidding programme. Financial bid will not be opened if the above documents are not submitted as stipulated in Bidding Programme. In no case the Bid price amount should be clubbed with E.M.D. amount. 6.2 Late Bid offers : Bidder s grievance / complaint on account of nonsubmission of Bid due to problem in internet, electricity or any other reason will not be considered. 7.0 METHOD OF OPENING OF BID On the date and time specified in the Bid programme, the Bids will be opened in the presence of Bidders / their representative through e- Tendering procedure at SAP Office, 6 th Floor, CIDCO Bhavan, CBD- Belapur, Navi Mumbai. 8.0 VALIDITY OF BID Validity of the Bid shall be 120 days from the specified date of receipt of Bid by CIDCO and there after until it is withdrawn by notice in writing duly addressed to the authority opening the Bid. Such withdrawal by

15 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.14 Bidder will be effective from the date of receipt of notice by the Bid opening authority. 9.0 IMPORTANT POINTS TO BE NOTED BY THE BIDDER a] The on-line submission of Bid document should be done on website by the eligible contractors as per Bid programme. The Bidder has to quote only the percentage in figures. The percentage in words as also the total quoted amount in figures is worked out automatically on the web page. b] The price-bid (percentage) shall be inclusive of all taxes, octroi, levies, duties etc. to be paid by the Bidder for the work and claim for extra payment on any such account shall not be entertained. c] Bidder shall deemed to have studied all plans, specifications, terms & conditions of contract and made himself/themselves acquainted with the site condition and availability of materials, power supply, water supply etc. before submitting the Bid. d] At any time prior to the deadline for sale of Bid, the Employer may amend the Bid documents by issuing Corrigendum. e) Any corrigendum as well as clarification thus issued shall be a part of the Bid documents and it will be assumed that the information contained in the amendment have been taken into account by the Bidder while submitting the Bid. f) To give prospective Bidders reasonable time in which to take the amendment into account in preparing their Bids, the Employer shall extend, at its discretion, the deadline for submission of Bids, in which case, the Employer will notify all Bidders by placing it on website of the extended deadline and the same will be binding on them.

16 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No.15 g] The Employer is not bound to accept the lowest or any Bid. The Employer reserves the right to reject any or all Bids received without assigning any reasons whatsoever. h] This detailed Notice Inviting Bid shall form part of Bid documents. i] Income Tax as applicable on gross bill at percentage that will be in force from time to time will be recovered from the contractor s bills and all payment including advances ACCEPTANCE OF BID Acceptance of Bid on behalf of the Employer shall be done by an officer to whom the powers are delegated by the Employer EXECUTION OF CONTRACT AGREEMENT The successful Bidder is required to execute a contract agreement in duplicate in the proforma attached with the Bid documents on stamp paper of ` 100/-. The contract agreement shall be signed within 30 days from the date of acceptance of the Bid The successful Bidder will be required to produce a valid contract labour license issued in his favour under the provision of the contract labour (Regulation and Abolition) Act, 1970, before starting the work. On failure to do so, the acceptance of the Bid is liable to be withdrawn and also the earnest money is liable to be forfeited The Contractor shall pay the Contract Sales Tax and turnover tax etc. directly to the Government. CIDCO shall not take any responsibility for any kind of tax payment to the Government at any point of time Under Inter-state Migrant Workmen Act and /or Contract Labour Act, the Contractor should obtain requisite license / registration Certificate under the Act while engaging the migrant labour from other State.

17 C. A. No.03/CIDCO/SE(KHR-I)/EE(KHR-III)/ Sl.Pg.No Contractors quoting for the work in NMMC area must have valid NMMC Registration Certificate under Cess Act SPLITTING OF WORK CIDCO reserves the right to suitably increase/reduce the scope of work put to this Bid. The right to split up the work in two or more parts is reserved by the Employer and also the right to award the work to more than one agency is reserved. The contractor shall have no claims whatsoever on this account The Bidder shall furnish truly & faithfully the foregoing information by an Affidavit on a Non-Judicial stamp paper of ` 100/-. If any information so furnished is found untrue or false, the Bid shall be liable to be dis-qualified and the Earnest Money / Performance Security as the case may be accompanying such Bid shall stand forfeited to CIDCO. Further, if the information so furnished shall be found to untrue or false during the currency of the contract, the Bidder shall be held to be in default and the contract if any awarded to him shall be liable to be terminated with its consequences Notice of Bid and these instructions to the Bidders shall form part of the contract. Signature of Bidder Architect/Consultant Chief Engineer (South) Date : Date : Date :