Tender Notice No: DGVCL/SP/11021/E-Gram Panchayat receipt. Sub: Tender for Printing and Supply of E-Gram Panchayat receipt.

Transcription

1 ISO 9001:2008 Certified DAKSHIN GUJARAT VIJ COMPANY LIMITED CIN U40102GJ2003SGC Regd. & Corporate Office: Urja Sadan, Nana Varachha Road, Kapodara Char Rasta, SURAT Ph.No /52, Fax.No Website: Tender Notice No: DGVCL/SP/11021/E-Gram Panchayat receipt. Sub: Tender for Printing and Supply of E-Gram Panchayat receipt. ACE (P), DGVCL invites on line Tenders for the supply of E-Gram Panchayat receipt. Tender Papers & Specifications may be down loaded from web site (For view, down load and on line submission), (For view & down load). Tender fee may be paid along with submission of tender in EMD cover, for tender. All the relevant documents of tender to be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to The Additional Chief Engineer (P), DAKSHIN GUJARAT VIJ COMPANY LTD., Urja Sadan Corporate Office, Nana Varachha Road, Kapodara, Surat NO COURIER SERVICE OR HAND DELIVERY will be allowed. Vendor Registration Certificate for the tendered item is not mandatory BRIEF DETAILS REGARDING TENDER IS AS UNDER: Tender No. Tender Fees Payable (Non-Refundable) Estimated Cost of the tender Earnest Money Deposit Last Date for On Line Submission Last Date of receipt of tender by Regd./ Speed Post at Corporate Office, Surat. Scheduled date of opening of On Line Technical Bid Tentative Date of Opening of On line Price Bids of tech. qualified bidders. ^^ DGVCL/SP/11021/E-Gram Panchayat receipt Rs.1, Rs Lacs EMD amount to be paid in Rs. For MSME* Units For Non MSME* Units Rs. 15,000 Rs. 20, up to 17.00Hrs up to 17.00Hrs at Hrs at Hrs Note: ^^ Bidders shall submit Price Bid On-Line only and not in physical form. * MSME-Medium, Small & Micro Enterprises. Tender fee/emd will be accepted in form of CTS Demand draft drawn on any Scheduled / Nationalized Bank situated at Surat drawn in favor of Dakshin Gujarat DGVCL/SP/11021/E-Gram Panchayat receipt Page 1/16

2 Vij Company Ltd. (Cheques are not accepted). Tender submitted with DD other then CTS will not be considered and offer will be rejected. Tenders submitted without tender fee will not be accepted. No exemption from payment of tender fees and no price preference shall be given to any bidder. Earnest Money Deposit is to be paid as per PART II SCHEDULE A, SR No-7 For Earnest Money Deposit commercial terms and conditions Cl.No.11 (Modified as per Clause no.3 of Note to Schedule-A). If the EMD amount is more than Rs. 1 Lac, it should be paid either by Demand draft or Banker s Cheque or Bank Guarantee (in prescribed format given by DGVCL). Otherwise it should be paid in Cash (up to Rs. 20,000/- only) at the office address specified in the tender document or by Demand draft or Banker s Cheque only. (A) Bank Guarantees issued by following banks will be accepted as Performance Guarantee (PG) for Supply Period & Performance Guarantee (PG) for Warrantee Period/EMD on permanent. 1. All Nationalized Banks including the Public Sector Bank - IDBI bank Ltd. 2. Private sector banks - Axis Bank; ICICI bank and HDFC bank (B) Guarantees issued by following Banks will be accepted as SD/EMD for period up to March 31, The validity cut-off date in GR is with respect to date of issue of Bank Guarantees irrespective of date of termination of BG. 1. Kotak Mahindra Bank 2. RBL ( The Ratnakar Bank Ltd.) 3. IndusInd Bank 4. Karur Vysya Bank 5. DCB Bank 6. FEDERAL Bank 7. SOUTH INDIAN Bank 8. The Kalupur Commercial Co-operative Bank Ltd. 9. Rajkot Nagrik Sahakari Bank Ltd. 10. The Mehsana Urban Co-operative Bank Ltd. 11. Nutan Nagarik Sahakari Bank Ltd. 12. Dena Gujarat Gramin Bank Ltd. 13. Saurashtra Gramin Bank BG issued by Banks other than above will not be accepted. Cheques are not acceptable. Corporate Guarantees not Allowed. The exemption in payment of EMD shall be given to the Micro and Small Scale Industrial (Manufacturing) Units registered under small scale industries of Govt. of Gujarat and holding subsequent registration with CSPO/NSIC/DGS&D registration DGVCL/SP/11021/E-Gram Panchayat receipt Page 2/16

3 certificates for the item under tender subject to furnishing of the authenticated notary certified copies of the above certificates. No relaxation shall be given to the bidders having valid SSI/NSIC certificate of Outside Gujarat State. No relaxation shall be given to the bidders having only one registration number from Government of Gujarat but no subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. Provisional Registration Certificates are NOT allowed. DD for payment of tender fee & EMD must be placed in the cover super scribing Tender fee & EMD along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover should be kept as separate enclosure & should be submitted with Technical Bid.) The physical tender document is to be submitted in two parts in single copy namely Technical bid & Commercial bid including commercial terms & conditions with all enclosures of the tender documents super scribing the respective covers accordingly along with the tender number. lf the EMD amount is more than Rs.1 Lac, it should be paid either by CTS Demand Draft or Banker s Cheque or Bank Guarantee. Otherwise it should be paid either in cash (up to Rs. 20,000/- only) at the office address specified in the tender document or by CTS Demand Draft or Bankers Cheque only. The validity of the Bank Guarantee for EMD should be for a period of at least Six Months from the date of submission of the Bid of the Tender. Bidders shall submit Price Bid On-Line only and not in physical form. CTS DD for payment of tender fee & EMD Demand Draft/ BG must be placed in the cover super scribing Tender fee & EMD of TENDER No. DGVCL/SP/11021/E-Gram Panchayat receipt along with requisite documents as mentioned in the EMD condition.. 1 TECHNICAL AND COMMERCIAL BID: The technical and commercial bid shall comprise of all the technical details of the equipments/stores/materials offered in accordance with the Company s specifications/ drawings, Guaranteed Technical Particulars and all the Annexure 1 to 14 in chronological order. The Technical Bids of those bidders whose physical submission for Tender Fee & EMD, samples etc. are fulfilled, shall be opened on line at 11:00 hrs (11:00 AM.) on date or next day as feasible. The name of vendors whose bids are opened shall be put up on line same day. a. If any deviation is found in Data/Documents/Details or submission made in physical and On Line mode, the Data/Documents/Details of online mode will be considered as final. DGVCL/SP/11021/E-Gram Panchayat receipt Page 3/16

4 b. It is mandatory for all bidders to submit complete tender documents in both forms i.e. Physical mode & On Line mode in stipulated time. If tender documents submitted in only one form say physical or only online mode the tender will be rejected outright. 2 PRICE BID: The Price Bid must be submitted strictly as per Schedule B. The time and date of opening of the Price Bid is tentative & any change shall be put up on website. The TECHNICAL and PRICE Bids shall contain adequate cross-reference wherever necessary to ensure clear and proper co-relation of the two bids without ambiguities whatsoever. Price Bid is to be submitted On Line only. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the ACE (P), DGVCL, Urja Sadan, Corporate Office, Nana Varachha Road, Kapodara, Surat. DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof. 3 The following documents only are to be submitted in physical form:- [A] Tender fee and EMD cover: - Tender fee, EMD, Vendor Registration document & List of orders executed. [B] Technical & Commercial Bid cover: - (i) Annexure 1 to 14 in chronological order only. (ii) Guaranteed Technical Particulars & Drawings. (iii) Notarized abridged balance sheet for last 3 years. (iv) Certified copies of relevant & valid Type Test certificate with detailed list of Type Test submission, ISO certificate, Factory License, Performance report from clients. (v) Schedule A; Unpriced Schedule - B & notes to Schedule - A The bid received with irrelevant Type Test certificates (other than those called for in the technical specification) shall be liable for outright rejection under non conformity to tender stipulation. DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof. For and on Behalf of DGVCL (R.P. Gotawala) Addl.Chief Engineer (P) DGVCL/SP/11021/E-Gram Panchayat receipt Page 4/16

5 To view the PDF file please use Acrobat Reader soft ware which can be downloaded from Adobe website. The Downloadable Tender Documents in (PDF Format) consists of: Part I - Schedule A & B indicating Tender fee/emd, items, quantities, & samples. Part II -Technical Specification & Eligibility Criteria. Part III - Commercial Terms & Conditions with Annexure 1 to 13 Part IV - Integrity Pact. The downloadable Tender Documents in (PDF Format) consists of: Part - I Schedule A & B indicating tender fee/emd, items, quantities, & samples Part - II Technical Specification & Eligibility Criteria Part - III Commercial Terms & Conditions Part - IV Integrity Pact. DGVCL/SP/11021/E-Gram Panchayat receipt Page 5/16

6 1 Tender no. PART II SCHEDULE A DGVCL/SP/11021/ E-Gram Panchayat Receipt 2 Description of Item E-Gram Panchayat Receipt 3 Tender Quantity 30,00,000 Sheet (One packet contains 1000 sheets and one box contains ten packets) 4 Estimated Cost Rs Lacs 5 Consignee 6 Cost of Tender Document (Non Refundable) 7 Earnest Money Deposit RSO at Navsari / Bharuch / Any store of DGVCL Rs EMD amount to be paid in Rs. For MSME Units For Non-MSME Units Rs. 15,000/- Rs. 20,000/- 8 On Line tender Submission Last Date up to 17.00Hrs Physical tender document submission Last Date Date of On Line Opening of Technical Bid Tentative Date of Opening of On line Price Bids of tech. qualified bidders up to 17.00Hrs at Hrs at Hrs Details of Tender Fee/Earnest Money Deposit paid by the Tenderer: 1 CTS Demand Draft No. dated On Bank for Tender Fee Rs CTS Demand Draft No. dated 2a 2b 3 Drawn on Bank for EMD of Rs. Bank Guarantee No. dated Issued by Bank for EMD of Rs. Firm s Sales Tax Registration No. Dated 4 Firm s Central Sales Tax Registration [TIN No.] No. Dated DGVCL/SP/11021/E-Gram Panchayat receipt Page 6/16

7 NOTE TO SCHEDULE A : 1. DELIVERY SCHEDULE: The delivery of the materials against this tender shall be Twelve (12) months on equal monthly basis after commencement period. The delivery period shall be reckoned after 30 Days (One month) commencement period from the date of receipt of the LOA (Letter of Acceptance) and as per the last para of clause no. 25 Delivery Schedule of DGVCL of tendered commercial Terms & Conditions. However, early delivery will be acceptable, if required by DGVCL. The successful bidder/s has to submit The Bank Guarantee/Cash/DD towards execution of contracts (Supply Period) within 10 days from the date of receipt of Letter Of Acceptance (LOA). 2. GUARANTEE: The guarantee shall be applicable as per Clause No.46 of the Commercial Terms & Conditions. If the goods, stores and equipments found defective due to bad design or workmanship the same should be repaired or replaced by you free of charge if reported within 18 months of their receipt at site or 12 months from the date of commissioning of equipment whichever is earlier. 3. EMD COVER MUST CONTAIN THE FOLLOWING: [3.1] Details and document as per clause no. 11 (commercial term& conditions) of the tender for EMD requirements. Clause no.11 of Commercial Terms and Conditions is modified as under. Earnest Money Deposit is to be paid as per PART II SCHEDULE A, SR No-7 The exemption in payment of EMD shall be given to the Micro and Small Scale Industrial (manufacturing) units registered under small scale industries of Govt. of Gujarat and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender subject to furnishing of the authenticated notary certificate copy of the above certificates. No relaxation shall be given to the bidders having valid SSI/NSIC certificate of Outside Gujarat State. No relaxation shall be given to the bidders having only one registration number from Government of Gujarat but no subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. Other text matter of Clause no.11 of Commercial Terms and Conditions remains unaltered [3.2] All bidders, in respect of tender items must have vendor registration with the GUVNL or its subsidiary companies viz. DGVCL/ MGVCL/ UGVCL/ PGVCL/ GETCO/GSECL prior to the date of opening of technical bid of the tender. However, if the new Vendor, who has submitted their application for Vendor Registration with all required fees and all the requisite documents prior to the date of publication of Tender in the Newspaper shall be allowed to participate in the Tender, subject to the condition that they should submit Vendor Registration Certificate before opening of price Bid. DGVCL/SP/11021/E-Gram Panchayat receipt Page 7/16

8 If the firm fails to submit the Vendor Registration Certificate before opening of Price Bid, their Technical Bid shall be rejected and price Bid shall not be opened. However, the process of tender shall not be delayed by the Company merely because of vendor application of a bidder is in process. The participating bidder must enclose copy of Receipt of the fees paid towards Vendor Registration along with the Tender Fees / EMD payment receipt. [3.3] List of Orders executed of tender item / higher rating or size of tender item in last three (3) years including supplies made to GUVNL (Formerly GEB) or their subsidiary companies viz. MGVCL/DGVCL/UGVCL/PGVCL/GETCO/ GSECL. Please attach Order copies. In absence of the above [3.1] & [3.2], technical bid will not be opened. However, [3.3] above is require to decide the performance / status of bidder for the tender item otherwise / in absence of the same bidder will be considered as new supplier (at DGVCL Discretion) or as decided by DGVCL and it will be binding to the bidder. The bidder who is regular supplier in GUVNL or their any subsidiary company in respect of higher size/s of tender item which is / are manufactured / confirmed to the same IS of tender item will be considered as regular supplier for the tender item/s. 4 Vendor Registration Vendor Registration is not applicable to this tender. Refund of EMD: (a) EMD of all unsuccessful bidders shall be released on finalization of tender. (b) EMD of successful bidders shall be released on submission of and acceptance of security deposit against order placed by DGVCL. 5. FORMATION OF CARTEL: lf, the Company during the procurement process, observes or suspects any activity on the part of bidders or obtains any knowledge which indicates the existence of cartel formation amongst the bidders or apprehends the possibilities of cartel as defined under The Competition Act, 2002, the Board of the Company being a government Company Involved in public procurement work, reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any manner deemed fit in the interest of the company without assigning any reason thereof. Besides the above the purchaser Company, may initiate actions under the competition Act/ other laws and /or the bidder(s)/ firm(s) will be black listed/stop deal, at its sole discretion DGVCL/SP/11021/E-Gram Panchayat receipt Page 8/16

9 6. The quantity to be purchased will be decided by DGVCL. The DGVCL reserve the right to reduce/enhance the tender quantity as per their requirement at the time of finalization of the tender. 7. Clause no. 78 of Commercial Terms and Conditions is modified as under : The Tenderer must offer 100% tender quantity for all their offered/quoted tendered items and also have to accept DGVCL s delivery conditions given in the tender. 8. Clause no. 12 Security Deposit of Commercial Terms and conditions is not applicable to this tender. 9. Clause no. 19 Sales Tax of Commercial Terms and conditions. Please read VAT in place of GST (Gujarat Sales Tax) 10. PENALTY FOR LATE DELIVERY: Clause no. 28: PENALTY FOR LATE DELIVERY of the Commercial Terms and Conditions is modified as under: Penalty shall 0.5% per week or part thereof on delayed portion subject to maximum 10% of the order value (end cost) in case of supply only, whereas in case of projects, the ceiling shall be with reference to total contract value of the project (supply + erection). For calculating the delayed portion, date of actual receipt of material at store shall be considered. ln order to avoid delay in dispatch of the inspected lot of materials, for which Dispatch instructions are already issued, the Gujarat based suppliers and out of Gujarat based Suppliers shall arrange the transportation so as to receive the materials at respective Consignee's Stores within 15 days and 21 days respectively, from the date of issue of dispatch instructions. lf materials are not received at Stores within 15 days / 21 days, as the case may be, from the date of issue of Dispatch instruction special penalty charges shall be recovered at 0.5% per Week or part thereof, maximum up to 3% of the Dispatch instructions consignment value. In case of Foreign OEM / Indian trader of a Foreign OEM, in order to avoid delay in dispatch of the inspected lot of materials, for which the dispatch instructions are already issued, the supplier shall deliver the materials to respective shipper at dispatch Port within 30 days from the date of dispatch instructions. If materials are not delivered to the respective shipper within 30 days from the date of dispatch instruction, the special penalty charges shall be recovered at 0.5% per week or part thereof, maximum up to 3% of the consignment value of the lot of respective dispatches instruction. For calculation of penalty date of bill of lading / airway bill / courier receipt shall be considered as date of delivery. General Guide lines: In order to avoid delay & possible attraction of penalty, (i) The firm has to offer the inspection call 15 days prior to proposed date of inspection and prior to 30 (Thirty) days from the due date of delivery schedule. DGVCL/SP/11021/E-Gram Panchayat receipt Page 9/16

10 (ii) (iii) (iv) (v) If above clause (i) is fulfilled by firm then any delay in inspection and any delay in issuance of Dispatch instruction, said delay period will not be considered for penalty purpose. However, the Company shall carry out inspection not later than Seven days from the date intimation from the Supplier for inspection. The Dispatch instruction will be given within Seven days time from the date of satisfactory inspection. Due consideration will be given for waiver / levy of penalty only for the reasons absolutely beyond suppliers control (e.g. Force Majeure conditions as laid down in the DGS & D, Clause reproduced hereunder) for which documentary evidence will have to be provided. The request for extension in delivery giving reasons and supporting documents shall have to be made within one month on completion of the supply only. The request made after one month on completion of the supply shall not be entertained and rejected out rightly without any correspondence. No request for waival / levy of penalty will be entertained / reviewed during the execution of order. D.G.S & D. FORCE MAJEURE CLAUSE If, at any time during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as event), then provided notice of the happening of any such event is given by either party to the other within twenty one days from the date of occurrence there of neither party shall by reason of such event be entitled to terminate this contract nor shall either party shall have any claim for damages against the other in respect of such non-performance of delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such event has come to end or ceased to exist, and the decision of the Managing Director as to whether the deliveries have been so resumed or not shall be final and conclusive. Provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may at its option terminate the contract provided also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over from the Supplier at a price to be fixed by the Managing Director of the company, which shall be final, all unused undamaged and acceptable materials bought out components, and stores in course of manufacture in the possession of the Supplier at the time of such termination or such portion thereof as the Purchaser may be deem fit excepting such materials, bought out component and stores as the supplier may with DGVCL/SP/11021/E-Gram Panchayat receipt Page 10/16

11 concurrence of the Purchaser elect to retain. 11. Clause no. 47 PERFORMANCE GUARANTEE (PG) of Commercial Terms and conditions is not applicable to this tender but it will be as per clause -13 below. 12. Performance Guarantee(PG) for (i) Supply Period & (ii) Warrantee Period: (Applicable To This Tender In Place Of Clause No. 12 & 47 of Commercial Terms and conditions) All the bidders shall have to give 10% of the contract value in the form of cash/ DD/ Bank Guarantee covering the period of execution of contracts (Supply Period) and 10% of contract value in the form of Bank Guarantee to cover warrantee period of supplied material irrespective whether bidder is having SSI / NSIC/ CSPO / DGS&D certificate or not. The Bank Guarantee/Cash/DD towards execution of contracts (Supply Period) must be invariably submitted & agreement is to be executed by the successful bidder within 30 days from the date of receipt of Letter Of Acceptance (LOA), Otherwise the LOA will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of DGVCL) without entering into any correspondences and this will be binding on the Tenderer and further action will be initiated as per tender Terms & Conditions. Also no final A/T will be placed and if placed, it will also be out rightly cancelled. Performance Bank Guarantee covering warranty period will have to be submitted before 20 (Twenty) days of expiry of the Bank Guarantee towards execution of contracts (Supply Period) OR prior to supply of last lot of material subject to availability of live Performance Bank Guarantee for supply period whichever is earlier. The Performance Bank Guarantee covering warranty period should be valid till the completion of Guarantee Period to be reckoned from the date of last supply. The Performance Bank Guarantee covering warranty period (10% of the contract value) for the tendered items shall have to be furnished in the form of DD / Cash and by Bank Guarantee, by the successful Tenderer, which should be valid for 12 months from the date of commissioning of material OR 18 months as specified from the last date of delivery of supply whichever is earlier. The Performance Bank Guarantee covering warranty period submitted should be for the full period. The Performance Bank Guarantee covering warranty period for an interim period will not be allowed. However, in case of expiry of The Performance Bank Guarantee covering warranty period before the said period the same should be got extended / renewed till the completion of said period by the Tenderer at least one month before the expiry of the validity failing which DGVCL will be at liberty to encash the same, without entering in to further correspondence, formalities, etc. in the matter. CORPORATE BANK GUARANTEES NOT ALLOWED. NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE. FOR GUJARAT BASED BIDDERS ONLY Further for Small, Cottage & tiny industrial units of Gujarat State having the DGVCL/SP/11021/E-Gram Panchayat receipt Page 11/16

12 registration numbers for production of goods and having the registration numbers from Government of Gujarat have to submit Performance Guarantee (PG) for Supply Period & Performance Guarantee (PG) for Warrantee Period as under: 1. Wherever in the purchase policy, rate of Performance Guarantee (PG) for Supply Period & Performance Guarantee (PG) for Warrantee Period of 5% is stipulated, the same be considered at 3% for Micro and Small Scale Industries(manufacturing) Unit of Gujarat State, while for other it is 5%,. 2. Wherever in the purchase policy, rate of Performance Guarantee (PG) for Supply Period & Performance Guarantee (PG) for Warrantee Period of 10% is stipulated, the same be considered at 4% for Micro and Small Scale Industries(manufacturing) Unit of Gujarat State, while for other it is 10%. Small, Cottage & tiny Industries will, however, be considered subject to furnishing of the authenticated notary certified copy of the certificate of Registration from Government of Gujarat along with the tender. The certificate should indicate the manufacture of items offered under this tender. Provisional Registration Certificates are NOT allowed. The above relaxation in payment of Performance Guarantee (PG) for Supply Period & Performance Guarantee (PG) for Warrantee Period shall be given to the small, cottage & Tiny industrial Units registered under small scale industries of Govt. of Gujarat or applicable valid acknowledgement of memorandum filed by Small, cottage and tiny industrial units with the District Industrial Centre (DIC) of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. No relaxation shall be given to the bidders having only one registration numbers from Government of Gujarat but no subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. No exemption as well as relaxation shall be given to outside Gujarat based parties. 12.Delayed and Late Tenders :No tender and sample shall be accepted / opened in any case which are received after due date and time of the receipt of tender irrespective of delayed due to postal service or any other reasons and DGVCL shall not assume any responsibility for late receipt of tender / sample. Any correspondence in this matter will not be entertained. 13. Clause no. 23: PAYMENT TERMS of the Commercial Terms and Conditions are modified as under. Payment shall be made by DGVCL, for the materials supplied as per DGVCL s standard payment terms and conditions i.e. 80% of the Ex-works price with 100% taxes, duties and F&I price of each consignment will be paid to you by this office against TRC within 30 days after verifying the invoices and other related documents, approval of test certificates and on your furnishing certificates of proper dispatch of the goods in the form attached which would be sent AO (Bills) Corporate Office, DGVCL, Surat, along with the copy of invoice. The payment will be made directly to you. DGVCL/SP/11021/E-Gram Panchayat receipt Page 12/16

13 The balance 20 % of the Ex-works price each consignment will be paid after receipt of goods in correct order and in good condition at site duly inspected and certified in Store Receipt Note by the consignee. The balance payment will be made within 45 days from the date of receipt of materials at site. The TRC/documents should be sent to AO (Bills) Corporate Office, Dakshin Gujarat Vij Company Ltd., Nana Varachha Road, Kapodara, Near Gajjar Petrol Pump, SURAT. Alternatively, DGVCL may make payment through SIDBI, ICICI, Power Finance Corporation, R.E.C. or any other financial institution depending upon facility available at the relevant time. In case of payment through SIDBI, ICICI, 80% and / or 20% of Ex-Works price including 100% of F&I, Taxes & duties, payment shall be made against TRC / RRC and S.R. Notes (in case of 20% payment). In case of payment through SIDBI / ICICI, necessary stamp charges and interest charge shall be borne by respective DISCOM. Other charges, if any shall have to be borne by the supplier. Tenderer, while quoting need specifically agree to receive payment under any of the aforesaid alternative at the option of respective DISCOM. The tenderer shall invariably instruct their Bankers to accept lesser amount than IBC amount (Bank Advice amount) in case Cheque amount differs from claimed amount / IBC amount supported with deduction memo. In case if, you want payment through Bank: You shall have to furnish (I) Indemnity Bond for the A/T, (ii) Power of Attorney in prescribed format (which is incorporated in Tender General Terms & Conditions) duly registered with DGVCL for individual Bank and a request letter for discounted bills to issue Cheque in favour of your Bank A/c. M/s (All these three documents should be as per respective DISCOM format only and should be duly NOTARIZED). While extending the above facility, DGVCL in no case will be responsible for any default in payment OR interest to the Bank by you. Your Banker should accept the payment released as per the Bills passed and audited. DGVCL would normally accept only one mode of payment: viz. Either (1) Direct payment OR (2) Payment through Bank or Financial Institution on the strength of Power of Attorney to be executed by the supplier to that effect. You should specifically state any one mode of payment. You should indicate the name of the Bank / Financial Institution to whom the payment is to be made. Also, the Indemnity bond is to be furnished by the supplier as per prescribed format, which may be obtained from the office. The costs of all stamp paper charges are to be borne by you. 14. Agreement Between Successful Bidder And The Purchaser: The successful bidder has to execute agreement on Non judicial Stamp paper of DGVCL/SP/11021/E-Gram Panchayat receipt Page 13/16

14 Rs. 100/- duly notarized as per agreement document uploaded herewith within 10 days after the payment of amount/bank Guarantee towards execution of contracts (Supply Period) and overall within one month (30 days) from receipt of Letter of Acceptance (LOA) as mentioned in Cl. No.14 above. The cost of Non judicial stamp & Notary charges will be borne by the successful bidder. The agreement shall be executed between ACE (P) & the authorized representative of successful bidder as mentioned hereunder. 1. If the authorized representative is from a partnership firm, then a certified copy of the registered partnership deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the agreement. 2. If it is a private or public limited firm, a copy of the resolution, authorizing the person to execute & sign the agreement on behalf of the firm, passed by the Board of Directors along with the Company s Seal must be attached with the agreement. 3. If it is a proprietary firm, then the proprietor himself should execute & sign the agreement and his full residential address must be available in the file. 4. Upon submission of security deposit and signing of Agreement, DGVCL shall issue a detailed A/T /order incorporating various terms and conditions. 15. The following clauses of the general terms & condition is not applicable to this tender. Clause No. 2, 3 & Tenderer are required to keep the Annexure 1 to 14 in chronological order. 17. It is proposed to have integrity pact, to have best business practices in an atmosphere of trust to provide goods & services for the ultimate benefit of the society and Nation. DGVCL management desires to have an owever this document is voluntarily and does not have any legal binding. 18. Any payment due to be made to the bidders/suppliers at any time after submission of tender will be made through RTGS/NEFT/IFT only instead of cheque by RPAD and for that bidder has to submit following details along with the tender company s letterhead dully signed and stamped. integrity pact attached herewith to be signed by authorized person of vendor. 1) Account Number : 2) Type of Account : 3) Bank Name : 4) Branch Name & Address : 5) Contact Number of the Branch : 6) IFSC No : DGVCL/SP/11021/E-Gram Panchayat receipt Page 14/16

15 19. Delayed and Late Tenders : No tender and sample shall be accepted / opened in any case which are received after due date and time of the receipt of tender irrespective of delayed due to postal service or any other reasons and DGVCL shall not assume any responsibility for late receipt of tender / sample. Any correspondence in this matter will not be entertained. 20. SAMPLE: paper samples with carbon paper etc. as required to be submitted in the sample cover with details of papers i.e. size, GSM, make etc. with reference to tender item. DGVCL/SP/11021/E-Gram Panchayat receipt Page 15/16

16 DAKSHIN GUJARAT VIJ COMPANY LIMITED, SURAT Schedule B (Price Bid Format) Tender no: DGVCL/SP/11021/E-Gram Panchayat receipt Sr. No. *OFFERED QUANTITY SHALL BE 100% OF TENDER QUANTITIES FOR ALL BIDDER. REMARKS: Description of materials DGVCL s tender quantity in nos. Unit Ex. works price in Rs. Unit Insu. charge in Rs. Unit freight & packing charges in Rs. Unit F.O.R. Price in Rs. Unit excise duty in Rs. Unit end cost w/o CST/VAT in Rs. Unit CST/VAT in Rs. Unit end cost with CST/VAT in Rs ,00,000 e- Gram Sheets (One Panchayat packet contains Per receipts on A sheets paper as and one box sheets per tender contains ten specifications packets). 1). I/We agree to supply the articles noted above at the rates herein tendered by me/us subjected to the condition of tender and supply of the tender inquiry which I/We have carefully read and which I/We agree. 2). I/We here by agree to keep this offer open for 120 days after the date of opening of technical bids of the tender and shall be bound by Communication of acceptance dispatch within the prescribed time. PLACE: DATE: SIGNATURE OF TENDERER & ROUND SEAL DGVCL/SP/11021/E-Gram Panchayat receipt / Page 16/16