ODISHA TOURISM DEVELOPMENT CORPORATION LIMITED ( A Government of Odisha Undertaking ) Panthanivas (Old Block), Lewis Road, Bhubaneswar

Transcription

1 ODISHA TOURISM DEVELOPMENT CORPORATION LIMITED ( A Government of Odisha Undertaking ) Panthanivas (Old Block), Lewis Road, Bhubaneswar TENDER CALL NOTICE FOR ORGANIZATION OF KALINGA INTERNATIONAL BUDDHIST CONFERENCE No. BP-II/ /OTDC Dt On behalf of Department of Tourism, Govt. of Odisha, Odisha Tourism Development Corporation is going to organize Kalinga International Buddhist Conference from 10 th to 12 th April, Offers are invited from reputed firms/ agencies having experience and expertise in organizing similar events. Offers should be submitted in two bids Technical Bid with required documents and Financial Bid in the prescribed format. The tender paper will be received up to PM of at OTDC Head Office by Speed post/ Registered post/ in Tender Box in office only. OTDC Ltd. will not be held responsible for any postal delay. Technical Bids will be opened first on the same day at 3.30 P.M. followed by opening of Financial Bids of those who will fulfill the Eligibility Criteria of Technical bid. The tenderers or their authorized representatives may remain present during opening of the bids. The covers should be sealed and super- scribed in bold letters Technical Bid or Financial Bid for Kalinga International Buddhist Conference. The Authority reserves the right to reject any or all offers without assigning any reason thereof & is not under any obligation to accept the lowest offer. Eligibility Criteria 1. Experience in making such arrangement for similar event for any Govt./Semi Govt./Corporate Office/ Any other reputed organization. (individual work order not less than Rs5.00lakh ) 2. Minimum average annual Turnover for similar work not less than Rs lakhs during last 3years. Documents required for Pre- qualification 1.EMD of Rs.10,000/-in shape of D.D. drawn on any nationalized Bank in favour of Managing Director, OTDC Ltd. 2. Copy of valid Service Tax Registration Certificate. 3. Participation fee (non-refundable) of Rs. 3000/- in shape of DD drawn in favour of M.D. OTDC. 4.Copy of the profit & Loss A/C certified by the Chartered Accountant confirming the annual turnover of last 3years ending on Copy of the work order confirming execution of similar work not less than Rs5.00lakh. 6. Copy of the PAN/TAN. Superintending Engineer

2 Sl. No ORGANIZATION OF KALINGA INTERNATIONAL BUDDHIST CONFERENCE A- VENUE CONVENTION HALL AT UDAYGIRI, JAJPUR, DATE: (08.00 AM) ITEM Unit Quantity Amount (in Rs.) Conference Hall Decoration 1 Construction of wooden stage (inside the Convention Sft Hall) of size 40-0 x20-0 x 1-6 covered with New Red Carpet with required steps. 2 Stage Back Drop 40-0 x 10-0 (Theme Based), Wings & Each Set 1 Podium 3 Flower decoration of Stage, Back drop & Hall Each Set 1 4 Flower Bouquet Nos height GI/MS pipe Flag Post with Flags Nos /43 LED TV with pedestal Stands Nos. 6 7 Theme based Iron frame Standies with req. size base(3-0 Nos. 20 x 6-0 ) 8 White cloth walling with batten & Bamboo/Iron frame (Ht- Sft ) 9 Applique Garden Umbrella Nos Applique Small Lamp Shed (Without Light) Nos Applique long Lamp Shed (Without Light) Nos Theme Based Box type Road Crossing Gate with flower Nos. 4 decoration. 13 Main Entry Gate (3-D) with flower Decoration (Without Nos. 1 Flex) 14 High Quality Audio, PA & Conference Sound System Set 1 (Minimum 10Nos. Microphone with reputed brand ) 15 Theme Based designed Registration & Reception Counters Set 2 (10-0 x 10-0 ) with 6 Nos. Chairs, Tables, Pedestal Fans 16 Parking Management & Security 10Nos Days KVA DG with fuel (Minimum 12Hrs running ) Days 1 18 Hostesses (Female with traditional Dress) 3 Days 4 Persons 19 Inaugural Arrangement LS LS 20 Clay Flower Pots/Decorative Plants Nos Synthetic Carpeting Sft Pedestal Fan Nos Construction of temporary Air Conditioned Dining Hall of 4000Sft with 3 Nos. Partitions with 2Ton capcity Air Conditioners-20 Nos, wooden platform with suitable walling, decorative ceiling Sft Food Counter (for 15 Items) Set 3 25 Banquet Chair with Cover Nos Round Table with frill Cover Nos Plastic Chair Nos Site Clearance & Levelling the site LS 29 3 Seater Sofa With Cover & tea poy Nos Ceiling Fan Nos Light arrangement for the Dining hall (Only day time) LS only

3 B. CULTURAL PROGRAMME VENUE UTKAL MANDAP, BHUBANESWAR, DATE : (6.00 PM) 1 LED display Panel of size 20 X10 with cabling, staging including With USB Port complete Nos. 1 2 Box Type Gate Nos Seater Steel Sofa with Clean White Towel Nos Seater Steel Sofa with Clean White Towel Nos 20 5 Banquet Chair with Cover Nos Synthetic Carpeting Sft Applique Garden Umbrella Nos. 5 8 Flower Decoration of Stage & Gate for 1 day LS LS 9 Flower Bouquet Nos. 10 Stage Light: 10 PAR 64 1kw ( OSRAM, Sylvania or GE Bulb only) Nos. 60 (Bulb-60,61&62) 11 Multi 20 with barn doors Nos HMI Moving Head Nos Sparki Nos Smoke machine as per requirement Nos Jumbo Strobe Light Nos LED Par RGBW 3W Nos City Color Nos Table Lamp for Musicians Nos Profile Light with Gobo ( 56/36/ 19degree) Nos Haze Machine with fan Nos Operating Console more than 48 channels for par and other lights ( Avolite Pearl 2010) or ( zero 88 ) with programmer. Appropriate DMX operating console for LED Par. Appropriate DMX operating console for Sparki and moving Head. Necessary colour filters and LS 1 light stands. N.B: One operating console of above mentioned specification should be kept as back up for any exigencies. 22 Soundless Generator 125 KVA with fuel (1nos. for stage light. The Generator will operate from 5.00 P.M. Nos. 1 for 10.00PM. 23 III phase changeover Nos. 2 Stage Sound 24 JBL SRX 725 Speakers with 2nos. of QSC Power Amplifier (1200 watt RKS) 25 JBL JRX 125 Speakers with 3nos. of QSC Power Amplifier ( 1000 watt RMS) 26 Sub Woofer ( Brass Bin ) with 1 no of QSC power Amplifier (2000watt RMS ) Nos. 6 Nos. 10 Nos. 4

4 27 Peavey Stage Monitor with matching amplifier ( Philips/ Sunodyne ) 500Watt RMS Nos Microphones (Shure/ AKG/ Senheiser ) (Model No.57 & 58 ) Nos Cordless Microphones ( Shure/ AKG/ Senheiser ) Nos Effect Processor Yamaha SPX 2000 PCs 1 31 Equalizer Peavey 215/DBX 231 Nos Peavey Cross Over No Sound craft Mixer ( Yamaha/ Mackie ) (32 Channels) No Microphone Stands ( Clean) Nos Snake Cable JOB 1 36 Feedback Monitor/ Stage Light arrangement with frame by the side of the stage with wooden/ pipe Nos. 4 frame so that nothing is placed on the stage itself. 37 CD/DVD Player ( Sony/ Philips ) Nos Soundless Generator 62.5KVA with fuel Nos Inear Earphone with amplifier Nos. 10 Illumination 40 Metal Halide 400W colour & white Nos Halogen (500W) Nos LED Litchu light Blue/ Green/ White Chain LED belt Light ( in different Colours) Rmt 100 C. CHANTING PROGRAMME VENUE SHANTI STUPA, DHAULI, BBSR, DATE : AT 06.00AM 1 Synthetic Carpeting Sft Sound System (Minimum 4 Nos. Box, Amplifier & 25Nos. 1 Microphones) Set 3 Signages Sft Theme based Iron frame Standies with req. size base( x 6-0 ) Nos height GI/MS pipe Flag Post with Flags Nos 20 D. VALEDICTORY FUNCTION VENUE HOTEL MAYFAIR CONVENTION HALL, BBSR, DATE : (Evening) 1 3-D Box type Gate Nos. 1 2 Theme based Iron frame Standies with req. size base(3-0 x 6-0 ) Nos. 30 GRAND TOTAL (A + B + C + D ) : Rs. RUPEES ONLY. Taxes extra as applicable.

5 N.B: 1. All the programme, trial & testing and decoration lighting shall be run on Generator. 2. All rates are quoted for the full period including Stage Light & Sound and other arrangements inclusive of trial testing, transportation, dismantling and cleaning of site but exclusive of taxes. 3. The Generators will operate during the entire event. 4. The stage Light section will be controlled by the Event Management s operator. 5. The stage Sound arrangements will be monitored by the Event Management s operator. 6. Main cables and wires, colour filters, Speaker Stands, Switch Board and Stabilizer and other accessories shall be provided as per requirement without any extra charge. 7. Proper communication systems through walky talky or otherwise among light operator, follow spot operator, sound operator, stage coordinator, light designer, sound specialist etc will be provided by the tenderer. Sufficient manpower shall be stationed at the venue during the programme hours for coordination and trouble shooting. 8. The successful bidder shall arrange clearance from the Electrical Inspector if required at his/her own cost used during the event period without fail. 9. The successful bidder shall produce list of equipments and work done each day at the end of the programme and get it signed from the concern J.E. (Civil), J.E.( electrical) and Officer-in-charge of the event. 10. The authority reserves the right to increase or decrease the scope of work as per the site requirement in which case, payment shall be made only on the actual work done on unit rate basis. 11. Terms of payment: Payment will be released within 15days from the completion of the event. 12. Time line for execution of the work:- The site shall be handed over after completion of all work to the site engineer at lest before 24 Hrs of the actual event. 13. Penalty clause:- OTDC can execute partly/ fully the work through other agency/ firm and deduct the cost from the amount due to the agency including forfeiting the EMD and the cancelation of work order in case the agency fail to deliver the site. 14. All legal and labour compliances, maintenance of law and order and fire protection measures in consultation with local and statutory authorities will be the responsible of the Successful bidder. 15. The successful bidder shall be responsible for loss or damage to properties and assets of OTDC or DOT in case of any untoward incidents.