GETTING YOUR ROW PROJECT STARTED RIGHT A WAY Best Practices. October 11, 2017 Best Practices October 11, 2017

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James Morgan
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1 GETTING YOUR ROW PROJECT STARTED RIGHT A WAY Best Practices October 11, 2017

2 ROW Customer Service Right of Way provides courteous, accurate, and timely customer-centered services, creating a positive experience. Standards Courteous No matter the message or service we are delivering Conscientious Doing what is right Accurate Correct, precise information When we do not have an answer we will research it Responsive Respond readily and quickly

3 ROW Customer Service Superior Service Some of our customers are District Personnel, Administration, and Property Owners Standards will be part of our performance management documents Not only will we hold ourselves to these standards, you should hold us accountable as well Instances where we need to make improvements Open and honest discussion ROW Customer Service Survey on our signature line

4 District Communication Quarterly Portfolio Monthly ROW Status Meeting DDRT Meetings MAPOs 4

5 Countdown to Environmental Clearance Decision points Timescales Months Deliverables Legal Descriptions Title Consultants Appraisal ROWAPS Pre-Acquisition Field Study Engineering Review Parcel/Design Meeting LPA Agreement Project Estimate Executed Agreement 5

6 Ordering Title Commitments Order prior to property descriptions being complete Order for the whole property and refine once parcel is identified.

7 Ordering Title Commitments Schedule B of the Title commitment will list all easements and other instruments found on the property. We receive copies of each one of these instruments Can be provided to the Surveyor and District Utility Coordinator

8 Property Descriptions ROW Maps no longer required to begin the ROW process Begin boundary survey once alignment is set 40%-60% schematic submittal do not wait until 100% submittal or approval of schematic ROW process is at a standstill until property descriptions are complete

Property Descriptions Timeline-Boundary Survey started after 100% Schematic Submittal September 2015 Began Schematic September 2017 100% Schematic Submittal December 2017 Boundary Survey WA Started

9 Property Descriptions Timeline-Boundary Survey started after 100% Schematic Submittal September 2015 Began Schematic September % Schematic Submittal December 2017 Boundary Survey WA Started December % Property Descriptions Complete Timeline-Boundary Survey started early September 2015 Began Schematic September % Schematic Submittal February % Property Descriptions Complete February 2017 Boundary Survey WA Started

10 Working with the Locals-ROW Agreements Most ROW and Utility only projects have ROW Agreements with the local governments TxDOT received an influx of money the local governments did not When you go to the locals to discuss AFA s for engineering and construction perfect time to begin discussing ROW agreements Takes time for the locals to execute an agreement September 2016 Began Discussing ROW Agreement with Lubbock County September 2017 Received Executed ROW Agreement from Lubbock County Attended several County Commissioner Meetings

11 Working with the Locals-ROW Agreements Different Payment Options for the Local Governments Payment due at the time the agreement is executed Land in lieu of cash Does not include city streets or county roads Periodic Payments Will need TxDOT Administration approval prior to executing the Agreement SIB Loan There is an application to complete and will need a minute order.

12 TxDOT Right of Way Contacts Lizeth Sandoval, Lead ROW Agent (SAT) Crystal Damron, ROW Supervisor (West) (806)

REQUEST FOR PROPOSALS Solicitation Number: RE AM

REQUEST FOR PROPOSALS Solicitation Number: RE-16-001-AM REAL ESTATE PROPERTY ACQUISITION SERVICES Addendum 1 December 1, 2016 This Addendum provides responses to questions and changes to the RFP. I. Questions