VENDOR APPLICATION. Full Name: Booth ID #: Address: Phone:

Transcription

1 39 th Annual Hmong New Year Celebration W Kellogg Blvd, St Paul, MN VENDOR APPLICATION Pao Pha (651) Full Name: Booth ID #: Address: (City, State) (Zip Code) Phone: NOTE: Personal check and credit card are NOT accepted. Also, in an attempt to provide successful and timely organization of the booth sales and vendor trainings, please be advised vendor prices will increase as follows if purchased later: 1. After Sunday October 15 th, 2017 the prices for all booths will increase by $50.00 from the original prices. 2. After Saturday November 18 th, 2017 the prices of all booths will be increased by $ from the original prices. 3. Deposits will be refunded via no later than two months after November 27th, provided there are no CITATIONS or violations confirmed by the St. Paul River Centre. All booth fees are listed below: 10x10 $ Food Booth 20x30 $6, Upper Food Booth 20x30 $4, Display Booth 10x10 $ Flower Booth 10x10 $ Toss Ball Booth 6x6 $ Photo Booth 12x20 $ Sustaining Vendor Booths $ (Additional Fee) Type of Payment: MONEY ORDER CASHIER CHECK CASH Total number of booth(s) purchased: x $ (Booth Fee) + $ Deposit Fee + $ Xs Sustained Member Fee (per booth) Additional Fee for space sold after + $ October/November Dates VENDOR SALE STAFF STAMP: (Confirming this sale is complete and full booth fee received) = $ GRAND TOTAL Detailed description of items to be sold at the booth; add additional sheet(s) if needed: I have read and fully understand that by signing here all booth purchases are final with NO refund. Vendor s Name in Print Vendor s Signature Date Name of UHF Associate in Print UHF Associate Signature Date Name of UHF Treasurer in Print UHF Treasurer Signature Date

2 Pao Pha (651) th Annual Hmong New Year Celebration VENDOR RULES & REGULATIONS This contract is to assist in coordinating h the efforts with the United Hmong Family, Inc. (UHF) in managing booth sales for either Food/Display/ vendors at the 39th Annual Minnesota Hmong New Year (MN HNY) In signing this contractual agreement, the vendor(s) affirm compliance with not only UHF s rules and regulations, but agrees to follow the state s health and safety laws and has appropriate documentation in order to sell and provide food services to spectators at the event, along with honoring rules administered for the St. Paul River Centre in leasing the space for the entire event. 1. Vendors are defined as the owner(s) of the booth purchased and are responsible for any member(s) conducting sales either with merchandise or cooking, and cleaning associated with the business, etc. 2. UHF represents the agents/personnel organizing the event. 3. UHF will prepare the specified space(s) for the vendor(s) to set up a booth for selling, including finalizing the fees associated with the rental space. Please note, this agreement does not protect vendor(s) from additional charges for damage on city properties on, or around the vicinity of the rental space. 4. The vendor agrees to purchase the booth space and make full payment to UHF through cash, money order, or cashier s check for the entire rental fee. Please note, if payment is not received in full, this contract is not binding. 5. There will be no refund made once the booth is purchased, if the vendor decides to pull out after all payment has been received. 6. No vendor is allowed to sell, exchange or switch booth after this contract is signed. Any changing of booths on the day of the event (due to more available space) will be subject to a $100 additional charge in violating this contract, or be asked to leave the premises due to noncompliance. 7. Additional fees of up to $ or more will be added if vendors require more tables or chairs than provided by the St. Paul River Centre/UHF. Vendors cannot bring their own tables, chairs, or any other equipment designated as unacceptable by the River Centre other than what is provided by the managing facility. Any violators will be held accountable for any damages or non-compliance. 8. Official governmental agents are authorized to enforce additional applicable rules and regulations as provided by the extent of the local, city and state laws. 9. Vendors are responsible for all necessary permits and/or licenses from appropriate authority for all widths, heights, weights and durability for all applicable equipment, materials and/or supplies related to operating the booth purchased. Any dimensions not meeting the outlined allowance (and codes) determined by the St. Paul River Centre and UHF will be removed from site. Violators may be held responsible for additional fees warranted to UHF, for noncompliance. 10. Food sold must meet applicable MN Department of Health (MDH), MN Department of Agriculture (MDA) and the US Food and Drugs Administration (FDA) standards. Violators may be held responsible for additional fees warranted to UHF, for non-compliance. 11. Vendor(s) are responsible and liable for any injury occurred within the vicinity of the booth and as resulted from using its products or merchandises. UFH is not responsible for any damage/stolen items, or injuries accrued to vendor(s), or vendor equipment. 12. To ensure the safety of all spectators, no vendors are allowed to remove or restock their booths from the hours of operations from 08:00AM to 09:00PM (especially when there are spectators in the arena) using heavy utility carts that can endanger spectators, or other equipment deemed as unsafe per the rules and regulations administered by the SPPD/UHF/St. Paul River Centre. Vendors are not allowed to park their vehicles in the loading dock more than the admissible time for restocking/loading. Violators may be subjected to additional fees from both the UHF and 13. Verbal abuse and/or physical assault toward ANY ONE will not be tolerated. Physical/verbal abuse will be immediate grounds for removal from the event. No refund will be provided as part of the No Tolerance policy. Violators may be subjected to additional fees from both the UHF and authorities for damages caused due to the incident. 14. Vendor(s) must not tie onto, cut, and /or nail any walls/tables/equipment from the St. Paul River Centre during the event. Any damages in leased space may result to losing deposit, and other fees may be applied. 15. Vendor(s) must be in compliance with applicable Fire Marshall s Codes when operating electrical

3 Pao Pha (651) appliances/generators or any other power sources per the River Centre s rules and regulations. 16. Speaker(s) are not allowed to be extended away from any booth noise. Each Vendor(s) must maintain with the St. Paul River Centre s Noise Control Ordinance. Violators may be subjected to additional fees from both the UHF and/or 17. UHF reserves the right to restrict any type of sales within the event. Food vendor(s) can only sell ethnic beverages (i.e. canned fruit drinks). No sales of soda drinks are permitted at the event. vendors are not allowed to sell fake weapons (guns, knives). Violators may be subjected to pay a fine(s) for noncompliance by UHF and/or 18. UHF is not responsible for any actions, injuries, damages committed by the vendor(s). Each vendor is also responsible for maintaining the safety/properties/and well-being of their area. Damages or injuries may result in additional fees due to the vendor(s). 19. UHF will not provide equipment or power sources of any sort to any vendor. 20. Vendors can only move into their space on Wednesday November 22, Please refer to your scheduled appointment (received at the training) for setup and removal of equipment (properties) from the site. Violators may be subjected to additional fees from both the UHF and 21. Vendor(s) are not allowed to load/unpack until the assigned time (see schedules), or clearance from SPPD it is safe for spectators to breakdown your booth/space. Violators may be subjected to additional fees from both the UHF and 22. UHF bans all drugs or controlled substances and dangerous weapons that include Guns, Fireworks, Toy Guns, and knife (even replicas) at the event. 23. Any vendor(s) and/or its member(s) found to have violated the rules and regulations will be immediately escorted off the premises, as non-compliance, and banned from future events thereafter. 24. UHF reserves the right to amend and/or change its pricing and/or these rules and regulations anytime without any advance notices. 25. Vendor(s) must consult the City of St. Paul Fire Marshall and appropriate city/state agencies for detailed information regarding the rules and regulations to provide and sell food at this event. UHF is not responsible for any fees accrued by the vendor(s) for non-compliance with the city and state agencies. In signing this agreement, I attest that I have read and acknowledge full understanding of the rules and regulations with my partnership in conducting a successful event. In signing this document, I also agree that I will comply with the rules and regulations outlined in this document. My signature also confirms I know this document can be enacted upon with the court of law if I fail to comply with the rules and regulations of the St. Paul River Centre, SPPD, State of MN, and UHF. Vendor s Name (Please Print) Vendor s Signature Date Address City, State, Zip Code Phone Number $ Fees Received (AMOUNT) DATE UHF Staff Printed Name Signature

4 39 th Annual Hmong New Year Celebration W Kellogg Blvd, St Paul, MN VENDOR APPLICATION Pao Pha (651) Full Name: Booth ID #: Address: (City, State) (Zip Code) Phone: NOTE: Personal check and credit card are NOT accepted. Also, in an attempt to provide successful and timely organization of the booth sales and vendor trainings, please be advised vendor prices will increase as follows if purchased later: 1. After Sunday October 15 th, 2017 the prices for all booths will increase by $50.00 from the original prices. 2. After Saturday November 18 th, 2017 the prices of all booths will be increased by $ from the original prices. 3. Deposits will be refunded via no later than two months after November 27th, provided there are no CITATIONS or violations confirmed by the St. Paul River Centre. All booth fees are listed below: (Pua Lev) 10x10 $ ***Pua Lev Vendors are not allowed to have any sort of merchandise/banner hanging. They are also not allowed to have mannequins. They are only allowed the space provided and the table. By signing this contract you understand the conditions and if you are found violating any of these rules within the contract, your deposit may be taken away as well as other fees that may apply. ****** Sustaining Vendor Booths $ (Additional Fee) Type of Payment: MONEY ORDER CASHIER CHECK CASH Total number of booth(s) purchased: x $ (Booth Fee) + $ Deposit Fee + $ Xs Sustained Member Fee (per booth) Additional Fee for space sold after + $ October/November Dates VENDOR SALE STAFF STAMP: (Confirming this sale is complete and full booth fee received) = $ GRAND TOTAL Detailed description of items to be sold at the booth; add additional sheet(s) if needed: I have read and fully understand that by signing here all booth purchases are final with NO refund. Vendor s Name in Print Vendor s Signature Date Name of UHF Associate in Print UHF Associate Signature Date / /

5 Pao Pha (651) Name of UHF Treasurer in Print UHF Treasurer Signature Date 39 th Annual Hmong New Year Celebration VENDOR RULES & REGULATIONS This contract is to assist in coordinating h the efforts with the United Hmong Family, Inc. (UHF) in managing booth sales for either Food/Display/ vendors at the 39th Annual Minnesota Hmong New Year (MN HNY) In signing this contractual agreement, the vendor(s) affirm compliance with not only UHF s rules and regulations, but agrees to follow the state s health and safety laws and has appropriate documentation in order to sell and provide food services to spectators at the event, along with honoring rules administered for the St. Paul River Centre in leasing the space for the entire event. 1. Vendors are defined as the owner(s) of the booth purchased and are responsible for any member(s) conducting sales either with merchandise or cooking, and cleaning associated with the business, etc. 2. UHF represents the agents/personnel organizing the event. 3. UHF will prepare the specified space(s) for the vendor(s) to set up a booth for selling, including finalizing the fees associated with the rental space. Please note, this agreement does not protect vendor(s) from additional charges for damage on city properties on, or around the vicinity of the rental space. 4. The vendor agrees to purchase the booth space and make full payment to UHF through cash, money order, or cashier s check for the entire rental fee. Please note, if payment is not received in full, this contract is not binding. 5. There will be no refund made once the booth is purchased, if the vendor decides to pull out after all payment has been received. 6. No vendor is allowed to sell, exchange or switch booth after this contract is signed. Any changing of booths on the day of the event (due to more available space) will be subject to a $100 additional charge in violating this contract, or be asked to leave the premises due to noncompliance. 7. Additional fees of up to $ or more will be added if vendors require more tables or chairs than provided by the St. Paul River Centre/UHF. Vendors cannot bring their own tables, chairs, or any other equipment designated as unacceptable by the River Centre other than what is provided by the managing facility. Any violators will be held accountable for any damages or non-compliance. 8. Official governmental agents are authorized to enforce additional applicable rules and regulations as provided by the extent of the local, city and state laws. 9. Vendors are responsible for all necessary permits and/or licenses from appropriate authority for all widths, heights, weights and durability for all applicable equipment, materials and/or supplies related to operating the booth purchased. Any dimensions not meeting the outlined allowance (and codes) determined by the St. Paul River Centre and UHF will be removed from site. Violators may be held responsible for additional fees warranted to UHF, for noncompliance. 10. Food sold must meet applicable MN Department of Health (MDH), MN Department of Agriculture (MDA) and the US Food and Drugs Administration (FDA) standards. Violators may be held responsible for additional fees warranted to UHF, for non-compliance. 11. Vendor(s) are responsible and liable for any injury occurred within the vicinity of the booth and as resulted from using its products or merchandises. UFH is not responsible for any damage/stolen items, or injuries accrued to vendor(s), or vendor equipment. 12. To ensure the safety of all spectators, no vendors are allowed to remove or restock their booths from the hours of operations from 08:00AM to 09:00PM (especially when there are spectators in the arena) using heavy utility carts that can endanger spectators, or other equipment deemed as unsafe per the rules and regulations administered by the SPPD/UHF/St. Paul River Centre. Vendors are not allowed to park their vehicles in the loading dock more than the admissible time for restocking/loading. Violators may be subjected to additional fees from both the UHF and 13. Verbal abuse and/or physical assault toward ANY ONE will not be tolerated. Physical/verbal abuse will be immediate grounds for removal from the event. No refund will be provided as part of the No Tolerance policy. Violators may be subjected to additional fees from both the UHF and authorities for damages caused due to the incident. 14. Vendor(s) must not tie onto, cut, and /or nail any walls/tables/equipment from the St. Paul River Centre during the event. Any damages in leased space may result to losing deposit, and other fees may be applied.

6 Pao Pha (651) Vendor(s) must be in compliance with applicable Fire Marshall s Codes when operating electrical appliances/generators or any other power sources per the River Centre s rules and regulations. 16. Speaker(s) are not allowed to be extended away from any booth noise. Each Vendor(s) must maintain with the St. Paul River Centre s Noise Control Ordinance. Violators may be subjected to additional fees from both the UHF and/or 17. UHF reserves the right to restrict any type of sales within the event. Food vendor(s) can only sell ethnic beverages (i.e. canned fruit drinks). No sales of soda drinks are permitted at the event. vendors are not allowed to sell fake weapons (guns, knives). Violators may be subjected to pay a fine(s) for noncompliance by UHF and/or 18. UHF is not responsible for any actions, injuries, damages committed by the vendor(s). Each vendor is also responsible for maintaining the safety/properties/and well-being of their area. Damages or injuries may result in additional fees due to the vendor(s). 19. UHF will not provide equipment or power sources of any sort to any vendor. 20. Vendors can only move into their space on Wednesday November 22, Please refer to your scheduled appointment (received at the training) for setup and removal of equipment (properties) from the site. Violators may be subjected to additional fees from both the UHF and 21. Vendor(s) are not allowed to load/unpack until the assigned time (see schedules), or clearance from SPPD it is safe for spectators to breakdown your booth/space. Violators may be subjected to additional fees from both the UHF and 22. UHF bans all drugs or controlled substances and dangerous weapons that include Guns, Fireworks, Toy Guns, and knife (even replicas) at the event. 23. Any vendor(s) and/or its member(s) found to have violated the rules and regulations will be immediately escorted off the premises, as non-compliance, and banned from future events thereafter. 24. UHF reserves the right to amend and/or change its pricing and/or these rules and regulations anytime without any advance notices. 25. Vendor(s) must consult the City of St. Paul Fire Marshall and appropriate city/state agencies for detailed information regarding the rules and regulations to provide and sell food at this event. UHF is not responsible for any fees accrued by the vendor(s) for non-compliance with the city and state agencies. In signing this agreement, I attest that I have read and acknowledge full understanding of the rules and regulations with my partnership in conducting a successful event. In signing this document, I also agree that I will comply with the rules and regulations outlined in this document. My signature also confirms I know this document can be enacted upon with the court of law if I fail to comply with the rules and regulations of the St. Paul River Centre, SPPD, State of MN, and UHF. Vendor s Name (Please Print) Vendor s Signature Date Address City, State, Zip Code Phone Number $ Fees Received (AMOUNT) DATE UHF Staff Printed Name Signature