City of Verona Minutes Plan Commission May 6, 2013 Verona City Hall (DRAFT)

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1 City of Verona Minutes Plan Commission May 6, 2013 Verona City Hall (DRAFT) 1. The meeting was called to order by Jon Hochkammer at 6:33 p.m. 2. Roll Call: Steve Heinzen, Jon Hochkammer, Jeff Horsfall, Jack Linder, Patrick Lytle, Absent (excused): Janie Ritter. Also present: Bill Burns, City Administrator; Bob Gundlach, City Engineer; Adam Sayre, Director of Planning and Development; Elizabeth Doyle; Alderperson; Heather Reekie, Alderperson; Brad Stiner, Alderperson; Dale Yurs, Alderperson. 3. Minutes: Motion by Linder, seconded by Lytle, to approve the minutes from the April 4, 2013 Plan Commission meeting. Motion carried Public Hearing Conditional Use Permit amendment to the Epic Systems Corporation Group Development to allow for the construction of an underground parking structure at 1979 Milky Way. Motion by Lytle, seconded by Heinzen to open the public hearing. Motion carried 5-0. Mr. Sayre provided background on the proposal to construct a parking structure to serve a future campus 4 on the Epic site. This would require an amendment to the Group Development Conditional Use Permit and a Site Plan approval. The proposed structure meets all of the requirements. There were no comments from the public. Motion by Horsfall, seconded by Linder, to close the public hearing. Motion carried 5-0. a. Conditional Use Permit Mr. Sayre stated that access would initially come from the contractor drive off of Northern Lights. In the future access would come from ramps constructed along Northern Lights realignment and Hubble Road. Staff recommends approval of the underground parking structure. Motion by Lytle seconded by Heinzen, to recommend approval of an amendment to the group development conditional use permit. Motion carried 5-0. b. Site Plan Motion by Lytle, seconded by Horsfall, to approve the site plan for an underground parking structure for 1979 Milky Way. Motion carried 5-0. Mr. Heinzen stated that he was concerned that if the future campus buildings are not constructed that there be a contingency to remove the parking structure. Mr. Dickmann, representing Epic Systems, stated that the parking structure is desired even if the buildings are not constructed in order to eliminate surface parking. Mr.

2 Linder asked if there are plans for bus parking. Mr. Dickmann stated that most of the buses serving the campus are private hotel shuttle buses. 5. Public Hearing Certified Survey Map for Epic Systems Corporation and Heinrichs Development Group to replat lands located with the Epic Plat, Cross Point Plat, and Meister Addition to Westridge Plat in order to allow for the re-alignment of Northern Lights Road and the future expansion of the Epic Campus. Motion by Linder, seconded by Horsfall, to open the public hearing. Motion carried 5-0. Mr. Sayre provided an overview of the proposal to replat and portions of the Epic Plat, Cross Point Plat, and Meister Addition to the Westridge Plat. There were no comments from the public. Motion by Horsfall, seconded by Linder, to close the public hearing. Motion carried 5-0. a. Certified Survey Map (CSM) for the Epic Plat Mr. Sayre stated that Epic Systems owns the land for the Epic Plat and Cross Point plat and they are in the process of purchasing a portion of the Meister Addition to the Westridge Plat. Epic has proposed realigning Northern Lights Road and creating additional buildable areas for future campus expansion. In addition, several outlots would be created including an outlot to be dedicated to the City for a public park. There is also a large drainage way in the property that would be included in an easement to the City. Approval of the replat would require action by the City Council and Circuit Court. Staff recommends approval of the CSMs with the Dane County Circuit Court vacating the portion of the Plat included within Mr. Linder stated that he is concerned with making a decision on where the road will before knowing the details of the buildings to be Mr. Sayre stated that by using CSMs would allow for minor adjustments to the roadway. He also clarified that the change in zoning would be contingent upon approval of the replat by the Dane County Circuit Court. Steve Dickmann stated that the purchase contract will not be completed until the zoning and replat are completed. Mr. Gundlach stated that the platted roadway should be sufficient to accommodate the roadway with median and a bike path. Mr. Lytle stated that he was pleased that City staff and Epic went through the process to hold a series of public meetings and to incorporate public comments. Motion by Horsfall, seconded by Heinzen, to recommend approval of the Certified Survey Map (CSM) for the Epic Plat with following conditions:

3 Dane County Circuit Court vacating the portion of the Plat included within b. Certified Survey Map (CSM) for the Cross Point Plat Motion by Horsfall, seconded by Heinzen, to recommend approval of the Certified Survey Map (CSM) for the Cross Point Plat with following conditions: Dane County Circuit Court vacating the portion of the Plat included within c. Certified Survey Map (CSM) for the Meister Addition to the Westridge Plat Motion by Horsfall, seconded by Heinzen, to recommend approval of the Certified Survey Map (CSM) for the Meister Addition to the Westridge Plat with following conditions: Dane County Circuit Court vacating the portion of the Plat included within 6. Public Hearing Zoning map amendment to rezone multiple parcels located in the Epic Plat, Cross Point Plat, and Meister Addition to the Westridge Plat from their current zoning classifications. Motion by Lytle, seconded by Linder, to open the public hearing. Motion carried 5-0. Mr. Sayre provided an overview of the proposal to rezone portions of the Epic Plat, Cross Point Plat, and Meister Addition to the Westridge Plat to accommodate future campus development and open space. Motion by Horsfall, seconded by Linder, to close the public hearing. Motion carried 5-0.

4 Mr. Sayre stated that areas planned for campus 4 and 5 would be zoned suburban industrial. Open space on the south and east of Northern Lights Road would be zoned RA (Rural Agriculture). Outlot 3 would be zoned Public Institution and is planned for a future City park. Future campus development would require amendment to the group development Conditional Use Permit and site plan approval. Staff finds that the proposed rezoning is consistent with the City s comprehensive plan and recommends approval with the condition that the zoning not become effective until both City Council and Circuit Court approval of the replat. Mr. Linder asked about public use for the areas to be zoned rural agriculture. Mr. Sayre stated that this area would include a berm to screen the Epic property from the neighborhood. Mr. Dickmann stated that they have allowed the public to utilize the green space in other parts of the campus. Mr. Linder asked what was planned for the intersection at Northern Lights Road and Cross Country Road. Mr. Gundlach stated that a traffic signal is recommended for that intersection. Mr. Burns clarified that traffic study evaluated several options including a roundabout. The traffic signal is the recommended option. However at this time, the City Council has not taken action to approve an intersection design and construction. Mr. Dickmann stated that Epic will provide whatever right-ofway is needed to accommodate the roadway and intersection as approved by the City Council. He also stated that Epic plans to construct and landscape the berm first followed by the realignment of Northern Lights Road. Construction of the berm could start as early as late summer. The realignment of Northern Lights Road is planned for the fall of 2013 or spring of Mr. Horsfall asked if there were existing utilities in place. Mr. Gundlach stated that there are utilities located under Northern Lights Road. Some of those will need to be relocated with the reconstruction of Northern Lights Road. Motion by Horsfall, seconded by Heinzen, to recommend that the City Council approve the zoning map amendments with the following conditional of approval. That the zoning not become effective until both City Council and Circuit Court approval of the replat. 7. Petition by Epic Systems Corporation to annex approximately acres of land into the City of Verona. Mr. Sayre explained that Epic Systems is proposing to annex approximately acres of land at 2826 Country View Road. This property would be used for a geothermal bore field, stormwater detention, and for the construction of a substation. This is a unanimous consent application. Staff recommends approval of the annexation petition. Mr. Dickmann stated that they would prefer to have their entire geothermal and electrical system in one jurisdiction. He also stated that they have not requested that this property be brought in the Urban Service Area. Motion by Hochkammer, seconded by Linder, to recommend that the City Council approve the petition for annexation. Motion carried 5-0.

5 8. Certified Survey Map to modify lot lines for lot #268 and #269 of the Cathedral Point Plat Mr. Sayre stated that Verdian Homes is seeking approval of a Certified Survey Map to adjust a lot line in the Cathedral Point plat to accommodate the construction of a home. After the lot line adjustment, both lots would still meet the zoning requirements. Motion by Linder, seconded by Lytle, to recommend that the City Council approve a certified survey map to modify the lot line for lots #268 and #269 of the Cathedral Point Plat. Motion carried Site plan review for the Madison Area Youth Soccer Association to construct a championship field, accessory building, and site enhancements located in Reddan Soccer Park at 550 Cross Country Road. Mr. Sayre provided an overview of the proposal to construct a championship field, accessory building, and site enhancements Staff recommends approval of the site plan. Mr. Lytle asked for an update on concerns raised by a neighbor of the property about changes to operating hours and the potential sale of alcohol. Mr. Sayre reported that the hours of operation are not proposed to change and the sale of alcohol would require a licensing review by the City Council. Motion by Horsfall, seconded by Heinzen, to approve a site plan for the construction of a championship field, accessory building, and site enhancements located in Reddan Soccer Park. Motion carried Initial Precise Implementation Plan (PIP) review for the West End Development to construct 40-apartment units located south of West End Circle. Mr. Sayre provided an overview on the proposal to construct a building with a commercial space and 40-apartment units in the West End Development. Currently three buildings have been approved with a total of 106 apartment units. The original GDP included an allocation for 146 units and the proposed building would bring the total to 146. He stated that staff feels that proposed building is consistent with the GDP. In addition, staff has asked the developer to review the overall plan for the GDP prior to future applications to consider the appropriateness of the plan given current economic conditions. Terrence Wall stated that the original GDP contemplated additional residential areas. The City approved an amendment to the GDP to include three residential buildings north of West End Circle. The proposed building includes 40-apartment units and a retail component. Currently they are seeking a fitness center for this space. The market for apartment development is very strong driven primarily by employees of Epic Systems. Eric MacLeod, representing T-Wall Enterprises, stated that issued related to the overall GDP should be directed to T-Wall Properties. At this time T-Wall Enterprises is seeking approval of PIP for the proposed mixed-use building.

6 Mr. Heinzen asked about the status of development of the site along Verona Avenue. Mr. Wall stated that property has been sold to UW Credit Union and a hotel developer. He does not control the timeline for development of those properties. Mr. MacLeod stated that it was there understanding that this GDP would be grandfathered in under the City s residential development policy. He also stated that they believe that this proposal is consistent with the GDP and should be recommended for approval. Mr. Linder stated that he doesn t necessarily agree that the proposal is consistent with the GDP. Mr. MacLeod stated that the original GDP was amended by the City Council to include the three apartment buildings north of West End Circle. Mr. Sayre clarified that GDP was amended, but the allocation of 146 apartment units was not amended. Future apartment development would require an amendment to the GDP. Staff s opinion is that the proposed building is consistent with the GDP. Mr. Burns stated that the residential development policy establishes a target range for multi-family development to be approved each year through the City s conditional use permit and planned development zoning authority. Mr. Lytle stated that he would like to have a discussion of how this building would tie into the plan for the remainder of the GDP. Mr. Horsfall stated that he was not supportive of the project at this point. Mr. Linder stated that he is not excited about the project. Mr. Hochkammer commented that people are pleased with the quality of the existing buildings. There are concerns about the overall amount of multi-family development in the City as well as the concentration in one location. Mr. Wall stated that when doing quality multi-family development it is best to have 150 to 250 units at one location to support onsite management and maintenance personnel. He also commented that they would be happy to look at the GDP with T-Wall Properties. 11. Planned development concept plan for a proposed 91-unit hotel located at 613 West Verona Avenue Mr. Sayre explained that there is a proposed development for a three story hotel with 91 units at 613 West Verona Avenue. This is a challenging site due to the size of the parcel and the amount of right-of-way for the surrounding streets. This is proposed as a planned unit development to allow for exemptions to the onsite parking requirements, setbacks, and landscaping/greenspace. Building details have not been set, but staff has indicated that high quality materials and architectural details will be required. Several land swaps and property line adjustments would be needed to accommodate the plan. The proposed use is consistent with the comprehensive plan. Staff is supportive of the concept. Mr. Gundlach noted that the vision triangle on the site is no longer needed and that he does not have concerned with angled parking on Half Mile Road. In the future the access to Verona Avenue would become a right-in, right-out access when a traffic signal is needed at Nine Mound Road and Verona Avenue. Mr. Linder stated that he was concerned that a three story building on the corner could dominate the intersection. The applicant stated that they are trying to accommodate the City s interest in pushing building mass to the street. Mr. Lytle asked that the applicant try

7 to minimize the size of retaining walls on the site. Mr. Horsfall commented that he would like to scale of the building to fit in with the Holiday Inn property to the east. Mr. Hochkammer asked how delivery vehicles would access this property. They could take deliveries from the front entry with access from Half Mile Road. 12. Adjournment. Motion by Horsfall, seconded by Heinzen, to adjourn the Planning Commission meeting at 8:50 p.m. Motion carried 5-0. Respectfully submitted, Bill Burns, City Administrator