Striving to Make DELTA Better One Chapter at a Time!

Transcription

1 Delta Sigma Theta Sorority, Incorporated Southern Region March 18-20, 2016 Bonaventure Resort and Spa 250 Racquet Club Road Weston, Florida Striving to Make DELTA Better One Chapter at a Time! Cheryl Turner, Southern Regional Director Brittany Stephenson, Southern Regional Representative Manica Pierrette, South Florida State Coordinator Vanessa Jeannot, South Florida State Facilitator Amaris Johnson, North Florida State Coordinator Sherell Wood, North Florida State Facilitator HOST CHAPTERS Broward County Alumnae Chapter Pompano Beach Alumnae Chapter South Broward Alumnae Chapter

2 Delta Sigma Theta Sorority, Incorporated Southern Region Greetings Chapter Presidents & Members: We are excited and anxiously awaiting to host you for the. The state cluster will be held March 18-20, 2016 in beautiful Weston, Florida at the luxurious Bonaventure Resort and Spa. The Regional Leadership Team along with your host chapters, Broward County Alumnae, Pompano Beach Alumnae and South Broward Alumnae are preparing informative and enriching sessions with enjoyable opportunities for sisterly fellowship and fun. The participation of all chapters in Florida and The Bahamas is strongly encouraged! We are extremely excited to bring back the STAAR (Sisters That Are Actively Reclaimed) Program. Our STAARs are non-financial Sorors who are encouraged to attend the cluster, which falls in line with the triennium theme, Reclaim, Retrain, Retain. Sorors are encouraged to reach out to our sisters who are not currently active and would like to bring back to Delta, because there is still much work to be done! EACH ONE, BRING ONE! STAARs must pay registration fees through an alumnae chapter. Cluster registration fees are as follows: $85 Alumnae/STAAR and $75 Collegiate and/or International members. The attached chapter registration form should be completed to include all registered members. Please send along with a chapter check, cashier s check or money order submitted for the total registration fee. There will be NO ON-SITE registration. Chapter registration forms and fees must be postmarked no later than January 10, 2016 to the following address: Delta Sigma Theta Sorority, Inc. Broward County Alumnae Chapter Post Office Box 9504 Fort Lauderdale, Florida ATTENTION: Florida and The Bahamas State Cluster Manica Pierrette South Florida & The Bahamas State Coordinator southfloridacoordinator@dstsouthernregion.com Vanessa Jeannot South Florida State Facilitator southfloridafacilitator@dstsouthernregion.com Amaris Johnson North Florida State Coordinator dstax_nfl@yahoo.com Sherell Wood North Florida State Facilitator northfloridacoordinator@dstsouthernregion.com

3 Delta Sigma Theta Sorority, Incorporated Southern Region TENTATIVE AGENDA OVERVIEW Friday, March 18, 2016 ATTIRE: Delta Casual Paraphernalia Start Time End Time 9:00 AM 4:00 PM Advisors Training 9:00 AM 4:00 PM DID Trainers Training 3:00 PM 9:00 PM Registration 3:00 PM 10:00 PM Vendors/Exhibit Trade Show 5:00 PM 7:00 PM Welcome Reception 7:15 PM 9:30PM Concurrent Workshops Saturday, March 19, 2016 ATTIRE: Business Red Start Time End Time 7:30 AM 3:00 PM Registration 8:00 AM 8:45 AM Rededication 9:00 AM 9:45 AM Opening Plenary 10:00 AM 6:00 PM Vendors/Exhibit Trade Show 10:00 AM 11:00 AM Concurrent Workshops 11:15 AM 12:15 PM Concurrent Workshops 12:30 PM 2:00 PM Sisterhood Luncheon 2:15 PM 3:15 PM Concurrent Workshops 3:15 PM 12:00 AM Free Time - On your own- (JAZZ IN THE GARDENS) * Sunday, March 20, 2016 ATTIRE: Black, White or Red Start Time End Time 9:30 AM 11:00 AM Ecumenical Worship Service 9:00 AM 12:00 PM Vendors/Exhibit Trade Show This schedule is subject to change. A detailed agenda will be provided during registration check-in. Host Hotel Bonaventure Resort and Spa 250 Racquet Club Road, Weston, Florida Reservations: Rate Code: DELTAS All King/Double rooms: $ Tax and Resort Fee per night One Bedroom/King Suite: $ Tax and Resort Fee per night Collegiate Rate (Limited Availability): $ Tax and Resort Fee per night Hotel Reservation Deadline: February 17, 2016 Check the Southern Region Website for Updates

4 Delta Sigma Theta Sorority, Incorporated Southern Region Registration Instructions (An online registration form must be completed for each attending Soror. Indicate whether a Delta Dear or STAAR) As we move forward and become a tech savvy sisterhood, the registration process has slightly changed from previous years. This year we will use an online portal for Sorors to complete their individual registration. Please follow the instructions closely. 1. Click on the following link or copy and paste the link into your web browser Print two copies of your completed registration form. (a) To be submitted to your chapter Treasurer when you submit payment (STAARs should remit payment through local alumnae chapter.) (b) For personal records 3. Submit payment and a copy of the form to your chapter Treasurer to confirm registration. 4. The chapter Treasurer will submit the appropriate fees for all registered Sorors. 5. Each chapter will submit a Summary Form listing each registered Soror along with the appropriate fees. (Summary Form will be forwarded to chapter Presidents and Treasurers in a separate communiqué.) Questions or concerns: Contact your State Coordinator Manica Pierrette southfloridacoordinator@dstsouthernregion.com Amaris Johnson dstax_nfl@yahoo.com

5 DELTA SIGMA THETA SORORITY, INC. Bonaventure Resort and Spa 250 Racquet Club Road Weston, Florida * March 18-20, 2016 * VENDOR EXHIBITION INFORMATION * *FLORIDA AND THE BAHAMAS STATE CLUSTER The Broward County Alumnae Chapter of Delta Sigma Theta Sorority, Inc. invites you to exhibit at the 2016 Florida and the Bahamas State Cluster to be held March 18-20, 2016 Bonaventure Resort and Spa, 250 Racquet Club Road, Weston, Florida We are expecting 800 members from throughout the state. The event will be publicized and we invite the public to shop in the exhibit hall. *WHO SHOULD EXHIBIT Companies that offer Greek paraphernalia, custom-made goods, artwork, and other products or services that would be of interest to Deltas and other Greeks should join us. Vendors offering Greek paraphernalia must have certification as a Delta Vendor. *EXHIBIT HALL INFORMATION (Bonaventure Resort and Spa, Weston, Florida) VENDOR FEE: $ Certified Vendor; $375 Non-Certified Vendor - One (1) draped/skirted table and two (2) chairs (Additional tables $50 each) - Only tables provided by the facility allowed; personal table strictly prohibited. - Limited electricity for outlets (for extra fee- $15.00 plus tax) - Due to space limitations freight cannot be shipped for storage prior to the event. - Space assigned according to order in which payment is received. - The hotel and rates for 2016 Florida and the Bahamas State Cluster are attached - Set-up Day, Date, Time: Friday, March 18, 2016, 12:00 Noon - Dismantle Day, Date, Time: Sunday, March 20, 2016, 12:00 PM *EXHIBIT HALL SCHEDULE FRIDAY, March 18, 2016 (3:00 PM- 10:00 PM) SATURDAY, March 19, (10:00 AM-6:00 PM) SUNDAY, March 20, 2016 (9:00 AM-12:00 PM)

6 DELTA SIGMA THETA SORORITY, INC. VENDOR REGISTRATION COMPANY NAME: CONTACT PERSON: COMPANY ADDRESS: PHONE / _ DESCRIPTION OF MERCHANDISE: I / WE HAVE READ AND AGREE TO ABIDE BY RULES AND REGULATIONS IN THE CONTRACT (ATTACHED): Authorized Signature Title Date Registration form and fee must be received no later than January 10, Fee must be submitted in the form of a cashier s check or money order payable to: Delta Sigma Theta Sorority, Incorporated. Delta Sigma Theta Sorority, Incorporated Broward County Alumnae Chapter Post Office Box 9504 Fort Lauderdale, Florida Attention: Florida and The Bahamas State Cluster You must provide an address to receive a confirmation upon receipt of your registration and fee.

7 DELTA SIGMA THETA SORORITY, INC. EXHIBITOR CONTRACT 1. Contract - The following rules become binding between the applicant (Exhibitor), its employees and agents, and Delta Sigma Theta, Incorporated, and any additions and/or amendments thereto that may thereafter be established or put into effect by the Vendor Committee. 2. Space Assignment Spaces will be assigned to Exhibitors according to a priority system based on earliest received contract and fee. Every effort will be made to assign Exhibitors to their chosen space. However, the Vendor Committee reserves the right to make space assignments or change space assignments after acceptance of the contract should it be deemed necessary and in the best interest of the Exhibition. 3. Payments and Cancellations - Payment in full for exhibit space is due no later than January 10, No refunds if Exhibitor cancels on or after January 24, Cancellations must be in writing. 4. Exhibit Standards - The Vendor Committee shall have the right to prohibit any exhibit which in its opinion, is not suitable or in keeping with the character or purpose of the Vendor Exhibition. Questionable exhibits shall be modified at the request of the Vendor Committee. The decision of the Committee is final. 5. Safety - Fire regulations require all display material used for decoration to be flameproof. Any electrical equipment including signs and lights should be in good operating condition and able to pass inspection of the local fire department. Each exhibitor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention and public safety while participating in this Exhibition. 6. Use of Exhibition Space / Promotional Items Policy Exhibitors shall reflect their company s highest standard of professionalism while maintaining the space during Exhibition hours. The space must be maintained by one company representative at all times during Exhibition hours. All demonstrations and exhibits must be confined to the contracted space. No exhibitor shall assign, sublet, or share the whole or any part of this space without the Vendor Committee s prior approval. 7. SECURITY / LIABILITY / INSURANCE (a) The Sorority, the official service contractors, the Exhibition facility, their members, the representatives and/or the employees thereof will not be responsible for injury, loss or damage that may occur to the Exhibitor, or the Exhibitor s employees or property, from any cause whatsoever, prior, during or subsequent to the period covered by this application/contract. (b) The Sorority, its agent and employees will not be liable for failure to hold the Exhibition as scheduled. Payments for exhibition space will be returned if the Exhibition is called off due to fire or any act of God, or public enemy, or strike, or epidemic, or any law, regulation, or public authority which makes it impossible or impractical to hold the Exhibition. Any actual expenses incurred in connection with the Exhibition will be deducted from the refund. (c) Exhibitors agree to maintain such insurance that will fully protect the Sorority and its representatives from any and all claims of any nature whatsoever, including claims under Worker Compensation Act and for personal injury, including death, which may arise in connection with the installation, operation or dismantling of the Exhibitor s display. (d) Damage to inadequately packed property is the Exhibitor s own responsibility. (e) Damage to the facility housing the Exhibition caused by or done by the Exhibitor shall be replaced or repaired by the Exhibitor. Additionally, the Exhibitor agrees to protect, save and hold harmless the Sorority and the Exhibition facility of and from any loss, liability and/or damage whatsoever, caused to the facility housing the Exhibition or any part thereof directly or indirectly. (f) Exhibitors are advised to add on their existing insurance a portal-to-portal rider protecting them against loss/damage to their materials by fire, theft, accident, etc. INSTRUCTIONS TO VALIDATE CONTRACT: 1. The Contract must be signed and received no later than Monday, January 10, 2016, and must be accompanied with the full Exhibition Fee. 2. All rules and regulations governing this Exhibition will be strictly enforced. 3. This contract will not be validated unless complete information is provided including an authorized signature. 4. The products/services shown are those that rightfully represent your company and those that we propose to exhibit. 5. Vendor Committee controls all admissions of persons. All persons visiting the exhibit area will be admitted according to the rules and regulation of the Exhibition or as amended by the Vendor Committee. 6. Any and all matters and questions, not specifically covered by the articles in this contract shall be subject to the decision of the Vendor Committee. The decision of the Vendor Committee is final. The aforementioned items covered by this contract may be amended at any time by the Sorority in the interest of the Exhibition and notice therefore shall be binding on exhibitors equally with the foregoing rules as set forth in this contract.

8 Hotel Reservation Information Bonaventure Resort and Spa 250 Racquet Club Road Weston, Florida / Deluxe King/Deluxe Double: Executive Double: One Bedroom Suite: Collegiate Rate (Limited Availability): $ Applicable Tax and Resort Fee $ Applicable Tax and Resort Fee $ Applicable Tax and Resort Fee $ Applicable Tax and Resort Fee All guestroom sales are subject to 11% state and local taxes plus a $5.00/day Resort Fee. Vendors are asked to please donate a door prize to be awarded to participants at the. For additional information contact: or Floridabahamascluster@gmail.com Thank you for your cooperation. Committee

9 JAZZ IN THE GARDENS ENTERTAINMENT LINE UP RICKEY SMILEY will be the 2016 Host and the entertainment line-up is just a partial listing. For sure USHER, KOOL AND THE GANG, and THE AVERAGE WHITE BAND will be performing. There are ten Acts on each night and prior artists include Patti Labelle, Mary J. Blige, Jill Scott, R. Kelly, Maxwell, Earth Wind & Fire, Erykah Badu, Charlie Wilson and many more. Soror just get ready for the ultimate party and entertainment experience among the warm tropical breezes in Miami Gardens, FL. No doubt the tantalizing sounds will bring back great memories, as there is musical variety for all generations to listen and enjoy. ALL PAYMENTS for JAZZ IN THE GARDENS MUST be RECEIVED by 01/10/2016 Chapters must REMIT Payment for Cluster & Jazz in the Garden (JIG) Tickets to: Delta Sigma Theta Sorority, Inc., Broward County Alumnae Chapter Post Office Box 9504, Fort Lauderdale, Florida ATTENTION: JAZZ IN THE GARDENS TWO TICKET MAXIMUM PURCHASE PER REGISTERED SOROR TICKETS WILL BE PROVIDED ON A FIRST COME FIRST SERVED BASIS 2 DAY PLATINUM TICKETS 20 PL 4 Row 26 (1-20) 20 PL 4 Row 27 (1-20) 20 PL 4 Row 28 (1-20) 20 PL 4 Row 29 (1-20) 20 PL 4 Row 30 (1-20) 100 Platinum 2-day $205 + $8 facility fee = $ NO DISCOUNT PERMITTED 2 DAY PRIME TICKETS 20 PL 11 Row 20 (1-20) 20 PL 11 Row 21 (1-20) 20 PL 11 Row 22 (1-20) 20 PL 11 Row 23 (1-20) 20 PL 11 Row 24 (1-20) 100 Prime 2-day $145 10% group rate discount ($130.50) + $8 facility fee = $ DAY or 1 DAY SATURDAY or 1 DAY SUNDAY RESERVED - 50 TICKETS 20 R27 Row 7 (1-20) 20 R27 Row 8 (1-20) 10 R27 Row 9 (1-10) Reserved 2 Day $125 10% group rate discount ($112.50) + $8 facility fee = $ Reserved 1 Day $80 10% group rate discount ($72.00) + $4 facility fee = $ DAY GENERAL ADMISSION - 50 TICKETS General Admission 2 Day $90 10% group rate discount ($81.00) + $8 facility fee = $ DAY SATURDAY or 1 DAY SUNDAY GENERAL ADMISSION - 50 TICKETS 1 10% group rate discount ($58.50)+ $4 facility fee = $62.50 SOME GENERAL ADMISSION SEATING IS PROVIDED, BUT IT IS SUGGESTED THAT SORORS BRING THEIR OWN SEATING TOTAL DELTA BLOCK 350 TICKETS Stay tuned to the JAZZ IN THE GARDENS website for additional updates on concert performers. (100) 2 Day Platinum - $ (100) 2 Day Prime - $ (50) 2 Day Reserve - $ Day Reserve - $ (Sat or Sun) (50) 2 Day General - $ (50) 1 Day General - $ (Sat or Sun) R/T BUS SERVICE NEEDED 3/19/2015 HOST CHAPTER MEMBER YES or NO YES or NO

10 GENERAL ADMISSION SECTION FR5 FR4 FR3 FR2 Legend FR = Front Row PL = Platinum P = Prime R = Reserved D GA = General Admission 6. Handicap Accessible

11 FREQUENTLY ASKED QUESTIONS REGARDING JAZZ IN THE GARDENS Q. Can I write one check for Cluster Registration and Jazz in the Gardens Tickets? A. YES. Submit your Registration Form when you pay for Cluster & JIG via your chapter. Q. Can I buy DELTA BLOCK Jazz in the Gardens tickets ONLINE? A. NO. All DELTA BLOCK payments are to be mailed by your chapter to Broward County Alumnae. Q. How many DELTA BLOCK tickets can I purchase? A. No more than (2) TWO tickets overall can be purchased per registered Cluster Soror. Q. How many RESERVED SEATS are there 100 or 50? A. There are only 50 RESERVED SEATS which can be purchased as 2 Day, Sat Only, or Sun Only Tickets Q. Can I purchase Jazz in the Garden tickets outside of the DELTA BLOCK? A. YES. Tickets can be purchased via Q. If I purchase a ticket thru the DELTA BLOCK when will I receive my ticket? A. Your ticket will be provided to you directly at Cluster Registration Check-in. Q. Is there any transportation being provided to the Jazz in the Gardens venue? A. YES. There will be bus transportation for the Saturday night performance ONLY at no charge. Q. Is Parking Included with the Price of the Ticket? A. NO. There is usually a charge of $20 or more for each car. Q. Can I bring my own Food and Drink to the event? A. NO. Outside Food and Drinks are not allowed and must be purchased on site. Q. Do I need to bring my own seating to the event for GENERAL ADMISSION (GA)? A. YES. Some GA seating is provided, but it is suggested that GA attendees bring their own seating. Q. What is the cutoff date for Jazz in the Garden ticket purchases for the DELTA BLOCK? A. All payments must be RECEIVED by Broward County Alumnae by JANUARY 10, 2016.