CITY COUNCIL AGENDA Monday, April 10, 2017 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16)

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1 Updated 4/7/2017 CITY COUNCIL AGENDA Monday, April 10, 2017 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Maher, Manthey and Rafferty City Administrator: Jeff Karlson ECONOMIC DEVELOPMENT AUTHORITY (EDA), 6:15 P.M. Call to Order and Roll Call Pledge of Allegiance Open Mike / Public Comment See separate agenda CITY COUNCIL MEETING, 6:30 P.M. Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A) Consideration of Expenditures: i) April 10, 2017 (Check No through ) in the amount of $563, B) Consider approval of March 27, 2017 Work Session Minutes C) Consider approval of March 27, 2017 City Council Minutes D) Advisory Board Appointment 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Appointment of Scanner Operator, Jeff Karlson 4. PUBLIC SAFETY DEPARTMENT REPORT A) Police Division Staffing Study B) Public Safety Department Vehicle Replacement Policy, 5. PUBLIC SERVICES DEPARTMENT REPORT A Consider Resolution No Accepting Plans and Specifications and Authorizing the Advertisement for Bids, Northpointe Park Development Project, Rick DeGardner

2 Council Agenda -2- April 10, COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No , Approving Change Orders No. 1&2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House, Diane Hankee B) Consider Resolution No , Accepting bids, Awarding a Construction Contract, and Approving Construction Services Contract with WSB & Associates, 2017 Mill and Overlay Project, Diane Hankee C) Consider Resolution No Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street, Katie Larsen D) Consider 2nd Reading of Ordinance No , Sale of Property to American Legion, Lot 14, Block 2, Carole s Estates 2 nd Addition, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS Adjournment None Community Calendar A Look Ahead April 10, 2017 through April 24, 2017 Wednesday, April 12 6:30 pm, Council Chambers Planning & Zoning Monday, April 17 5:30 pm, Community Room Council Goal Setting Mtg Monday, April 24 6:00 pm, Community Room Council Work Session Monday, April 24 6:30 pm, Council Chambers City Council Meeting

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19 CITY COUNCIL WORK SESSION March 27, 2017 DRAFT CITY OF LINO LAKES MINUTES DATE : March 27, 2017 TIME STARTED : 6:00 p.m. TIME ENDED : 6:25 p.m. MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, Manthey and Mayor Reinert MEMBERS ABSENT : None Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Planner Katie Larsen; City Clerk Julie Bartell. 1. Review Regular Council Agenda of March 27, 2017 Council Member Rafferty noted that he s seen the Public Safety Department s new quint; it is impressive. Consent Agenda some questions were raised on process of getting a peddler license. City Clerk Bartell responded with information on the city s regulations and enforcement procedures. Council Member Kusterman asked about non-profit organizations (i.e. political action) and the City Clerk explained the process that is used to license and background that type of activity. Item 6B) Sale of property to American Legion- Community Development Director Grochala updated the council on the process of a land sale (ordinance, two readings, publication period). Item 6C) Comprehensive Plan Update Community Development Director Grochala confirmed that there were no additional offers to provide these services other than the initial proposals received. He feels the team of Landform and WSB & Associates is a good one and they will serve the process well. He reviewed funding plans for the project, including a grant from the Metropolitan Council. For planning purposes, a budget is prepared and includes a contingency. If the council is comfortable going forward, staff would plan on commencing discussion in April and continuing the process from there. Mayor Reinert asked how the council can prepare for the process. Community Development Director Grochala suggested that the council think about their long term ideas for the city. The area of water supply was noted. The meeting was adjourned at 6:25 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on April 10,

20 CITY COUNCIL WORK SESSION March 27, 2017 DRAFT Julianne Bartell, City Clerk Jeff Reinert, Mayor 2

21 COUNCIL MINUTES March 27, 2017 DRAFT CITY OF LINO LAKES MINUTES DATE : March 27, 2017 TIME STARTED : 6:30 p.m. TIME ENDED : 7:00 p.m. MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, Manthey, and Mayor Reinert MEMBERS ABSENT : Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Planner Katie Larsen; and City Clerk Julie Bartell PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was approved as presented. SPECIAL PRESENTATION Proclamation Military Child Day April 21, 2017 The proclamation was accepted by representatives of Lino Lakes Beyond the Yellow Ribbon group. Dorothy Rademacher, Beyond the Yellow Ribbon Co-Chair announced the purpose of Military Child Day, and introduced military children from the community. CONSENT AGENDA Council Member Rafferty moved to approve Consent Items 1A and 1C through 1F as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. Council Member Rafferty moved to approve Consent Item 1B as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. Council Members Maher and Manthey abstained from voting. ITEM ACTION Consideration of Expenditures: March 27, 2017 (Check No , $758,074.81) Approved March 6, 2017 Council Work Session Minutes Approved 1

22 COUNCIL MINUTES March 27, 2017 DRAFT March 13, 2017 City Council Meeting Minutes Approved Consider Approving Application for Exempt Permit From Lawful Gambling License for Lino Lakes Lions Club Approved March 13, 2017 Closed Council Minutes Approved Consider Resolution No , Approving a Peddler License for Michael Morency (Edward Jones Financial) Approved FINANCE DEPARTMENT REPORT There was no report from the Finance Department. ADMINISTRATION DEPARTMENT REPORT There was no report from the Administration Department. PUBLIC SAFETY DEPARTMENT REPORT There was no report from the Public Safety Department. PUBLIC SERVICES DEPARTMENT REPORT There was no report from the Public Services Department. COMMUNITY DEVELOPMENT DEPARTMENT REPORT 6A) Erickson Estates: i. Consider Resolution No , Approving Final Plat; ii. Consider Resolution No , Approving Development Agreement City Planner Larsen reviewed the staff report outlining a request for a single subdivision of a residential lot. She reviewed a PowerPoint that included information on: - Comp Plan amendment already approved; - Density projection; - Blocks and lots size; - Park dedication fees; - Findings of fact attached to approval; - Development amendment inclusion; - Planning and Zoning Board approval. Mayor Reinert remarked that the council has seen this project several times and he sees this brings it to conclusion. 2

23 COUNCIL MINUTES March 27, 2017 DRAFT Council Member Maher moved to approve Resolution No as presented. Council Member Maher seconded the motion. Motion carried on a voice vote. Council Member Maher moved to approve Resolution. No as presented. Council Member Manthey seconded the motion. Motion carried on a voice vote. 6B) Consider 1 st Reading of Ordinance No , Sale of Property to American Legion (Lot 14, Block 2, Carole s Estates 2 nd Addition) Community Development Director Grochala reviewed the staff report requesting first reading of an ordinance that approves the sale of certain city owned land. He reviewed the history of the property (fire station, police station, American Legion, community gardens). The American Legion is interested in purchasing some land for additional parking and the council has reached an agreement on a purchase price and other elements of the sale as outlined in the report. Staff is working on finalizing an appropriate purchase agreement. Council Member Kusterman asked why an ordinance is required and Director Grochala noted that state law allows the sale of property generally but the city charter calls for ordinance approval in order to sell land. Council Member Manthey moved to approve the 1 st reading of Ordinance No as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. 6C) Consider Resolution No , Approving Professional Services Agreements with Landform and WSB & Associates, 2040 Comprehensive Plan Update Community Development Director Grochala explained that staff is recommending that the council authorize execution of agreements with Landform and WSB & Associates to provide services related to the city s required update of its comprehensive plan. The recommendation comes forward after an RFP process and Mr. Grochala stated that he is comfortable that these two organizations will provide good services to meet the city s needs in the update process. He briefly reviewed the budget proposed for the project, noting that a budget to cover costs is in place. Mayor Reinert asked staff to review the funding sources (within the city finance structure) and staff outlined the reasoning for each funding source. Council Member Kusterman asked, once the process begins with the consultant, how will the council be advised. Mr. Grochala explained the process of meetings with staff, the Planning and Zoning Board and elected officials. He is confident that the schedule is laid out and the hours and costs proposed are accurate. The council will be introduced into the process at the April work session. That will be followed this year by a joint meeting with the advisory boards. It s a process that the city goes through every ten years. There is a public information and outreach element included in plans. Mayor Reinert promised that the council will remain observant of the quality of life that residents love in the city as this process of planning for the future proceeds. Council Member Manthey moved to approve Resolution No as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. Council Member Rafferty abstained from voting (possible professional conflict of interest). 3

24 COUNCIL MINUTES March 27, 2017 DRAFT UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY EVENTS AMERICAN LEGION POST 566 will hold a fish fry on Friday s from 4:00 p.m. 8:00 p.m. through Lent LINO LAKES ELEMENTARY SCHOOL CARNIVAL will be held Saturday, April 1 from 11:00 a.m. -3:00 p.m. SPAGHETTI FUNDRAISER DINNER will be held at the American Legion to benefit 4H on Sunday, April 2 from 4:00 p.m. to 7:00 p.m. COMMUNITY CALENDAR Community Calendar A Look Ahead March 27, 2017 through April 10, 2017 Thursday, March 30 6:30 pm, Community Room Charter Commission Monday, April 3 6:00 pm, Community Room Council Work Session Monday, April 10 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Maher moved to adjourn at 7:00 p.m. Council Member Rafferty seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting, April 10, Julianne Bartell, City Clerk Jeff Reinert, Mayor 4

25 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: April 10, 2017 TOPIC: Advisory Board Appointment VOTE REQUIRED: 3/5 INTRODUCTION Each year, the city council appoints or reappoints citizens to serve on council advisory boards. BACKGROUND The city advertised and received an application for the Park and Recreation Board from Kelly Jo McDonnell. She has been interviewed. Park and Recreation Board Advisory Committee 1 vacancy (1 term expires Dec. 31, 2019) Kelly Jo McDonnell RECOMMENDATION Approve advisory board appointment as listed above.

26 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Karissa Henning, Human Resources Manager MEETING DATE: April 10, 2017 TOPIC: Appointment of Scanner Operator VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the hiring of a Scanner Operator. BACKGROUND In late February the previous scanner operator, Kristine Kroll, was promoted to a position within the Public Services Department. The City re-advertised for the scanner operator position and made a conditional job offer to Thomas DeBilzan. His hourly rate would be $11.50 an hour. Mr. DeBilzan would start on April 12, 2017, and work an average of 24 hours a week. RECOMMENDATION Approve the appointment of Thomas DeBilzan as Scanner Operator.

27 CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: April 10, 2017 TOPIC: Public Safety Department Police Division Vehicle Replacement Policy VOTE REQUIRED: 3/5 INTRODUCTION As directed by Council, staff has prepared a vehicle replacement plan for Police Division vehicle replacement. BACKGROUND During the Council Work Session on April 3, 2017 Council provided further direction on the draft vehicle replacement plan for the Police Division and staff revised the policy as directed by Council. The revised vehicle replacement policy for the Police Division is attached for Council consideration and action. RECOMMENDATION Staff brings this policy forward as directed by Council for consideration and action. ATTACHMENTS Revised Police Division Vehicle Replacement Policy

28 City of Lino Lakes Public Safety Department Police Division Vehicle Replacement Policy [Draft] 1. Purpose The purpose of this Vehicle Replacement Policy is to propose a vehicle replacement plan for the Police Division to follow, and to establish the specific vehicle needs and requirements of the City. This document may be modified or updated annually due to the changing needs of citizens or changes in the automotive industry. 2. Objectives The primary objectives of the City of Lino Lakes is to control the overall cost of operating and maintaining the fleet of vehicles, to maintain the vehicles in a manner that extend their useful life, to control the growth in size of the fleet, to standardize the composition of the fleet, and to accurately budget for maintenance replacement costs. All new purchases for vehicles are part of the budget cycle and are coordinated through the City Administrator for recommendation. 3. Acquisition The goal of the City s acquisition practices is to obtain the lowest possible price and the highest possible quality for vehicles. Before preparation of the Police Capital Equipment Plan, the Public Safety Director will review the vehicle replacement schedule and appropriate maintenance and repair records with the Public Services Director and Mechanic and plan the acquisition of replacement vehicles. Any request for new vehicles that will increase the size of the fleet must be approved by the City Council. 4. Maintenance The goal of the Public Safety Department is to keep vehicles in sound operating condition. Accurate and complete vehicle maintenance records are an important tool for making responsible management decisions. Preventative maintenance routines and intervals are based on local driving conditions and manufacturer s recommendations of each type of vehicle. Preventative maintenance is the key to avoiding the repair or replacement of costly major vehicle components such as engines, transmissions, and drive trains. Appropriate records for each vehicle are maintenance logs, fuel usage logs, and cumulative costs of parts and labor. 5. Replacement It is the policy of the City of Lino Lakes to replace police vehicles after five years or 90,000 miles of use a minimum of 100,000 miles. The goal is to keep the vehicle for at least five years. However, vehicle maintenance costs are variable and distinct to each vehicle. The ultimate aim is to analyze the costs associated with a vehicle and to identify the point when each vehicle is reasonably depreciated but not yet incurring significant maintenance costs. Based on the vehicle 1

29 records, it may be determined that a vehicle can be replaced later or may need to be replaced earlier than the schedule calls for. Any request for replacing vehicles must be cost-justified to the City Administrator and City Council. 6. Guidelines and Procedures The Police Division has inventoried existing vehicles and has prepared a replacement schedule for police vehicles. The schedule will be updated annually and will be used as the basis for planning for the replacement of vehicles through the annual budget. Each vehicle recommended for replacement will include the following information: a. Age in years, also known as life b. a. Miles of use c. b. Useful life (based on commonly used standards for police vehicles) d. c. Cost of maintenance e. d. Overall condition (mechanical, operating, safety, and appearance) f. e. Downtime g. f. Availability of replacement parts h. g. Funding The guideline for vehicles considered for replacement is primarily based on five years of age or 90,000 miles of use 100,000 miles of use, but additional consideration is given to age, functionality, and overall condition of the vehicle. As vehicles reach this the 100,000 mile threshold for age or miles, maintenance evaluations will be performed by the Public Services Director and Mechanic. If the evaluation indicates the vehicle would be economical to retain for an additional year, the vehicle will be retained. Depending on the availability of funds, vehicles will be replaced when they are at the end of their economic life, no longer safe to operate, not reliable enough to perform their intended function, or there is a demonstrated cost savings to the City of Lino Lakes. 2

30 CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No Accepting Plans and Specifications and Authorizing the Advertisement for Bids, Northpointe Park Development Project, Rick DeGardner VOTE REQUIRED: 3/5 Vote Required INTRODUCTION NorthPointe is a 94 acre residential subdivision located northeast of the intersection of Birch Street and 20th Avenue South consisting of a residential density mix of 227 single family lots and an 88 unit senior multi-family residence. Staff is requesting Council approval of the plans and specifications and authorizing the advertisement for bids for the Northpointe Park Development Project. The complete Project Manual is available for review at City Hall. BACKGROUND The schedule for this project is as follows: City Council Approves Plans and Specifications April 10, 2017 City Council Authorizes Ad for Bids April 10, 2017 City Open Bids May 10, 2017 City Council Awards Contract May 22, 2017 Substantial Completion July 21, 2017 Final Completion August 4, 2017 Funding for this project is the Dedicated Parks Fund. RECOMMENDATION Staff recommends adoption of Resolution No Accepting Plans and Specifications and Authorizing the Advertisement for Bids for the Northpointe Park DevelopmentProject. ATTACHMENTS 1. Resolution No Project Manual Cover 3. Northpointe Park Master Plan

31 CITY OF LINO LAKES RESOLUTION NO RESOLUTION ACCEPTING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMNT FOR BIDS, NORTHPOINTE PARK DEVELOPMENT PROJECT WHEREAS, NorthPointe is a 94 acre residential subdivision located northeast of the intersection of Birch Street and 20th Avenue South consisting of a residential density mix of 227 single family lots and an 88 unit senior multi-family residence; and WHEREAS, Staff is requesting Council approval of the plans and specifications and authorizing the advertisement for bids for the Northpointe Park Development Project; and WHEREAS, The schedule for this project is as follows: City Council Approves Plans and Specifications April 10, 2017 City Council Authorizes Ad for Bids April 10, 2017 City Open Bids May 10, 2017 City Council Awards Contract May 22, 2017 Substantial Completion July 21, 2017 Final Completion August 4, 2017 WHEREAS, Funding for this project is the Dedicated Parks Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The Public Services Director is directed to advertise for bids, open bids, and bring forth the bid results to the City Council for consideration. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at City Hall on May 10, 2017 at 10:00am by the City Clerk and Public Services Director. The bids will then be tabulated, and will be considered by the Council at 6:30 p.m. on May 22, 2017, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier s check, bid bond or certified check payable to the City of Lino Lakes for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 10th day of April, The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof:

32 The following voted against same: ATTEST: Jeff Reinert, Mayor Julianne Bartell, City Clerk

33 PROJECT MANUAL NORTHPOINTE PARK DEVELOPMENT April 17, 2017 Prepared for: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN Anoka County WSB PROJECT NO

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35 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No , Approving Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to Approve Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House. BACKGROUND The original contract for construction of Well No. 6 Pump House was in the amount of $756, There were two change orders for a net increase of $10, Change Order No. 1 included a deduct to change the chlorine scale from electronic to hydraulic. Change Order No. 2 was for the construction of a retaining wall and deducts related to City furnished materials and minor plan changes. The final amount earned by the contractor for this project is $766, The final payment to Rice Lake Construction Group is in the amount of $50, The final construction costs are under the construction budget of $877, RECOMMENDATION Approve Resolution No , Approving Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House in the amount of $50, to Rice Lake Construction Group. ATTACHMENTS 1. Resolution Pay Request No. 8 & Final

36 CITY OF LINO LAKES RESOLUTION NO APPROVING CHANGE ORDERS NO. 1 & 2, FINAL PAYMENT NO. 8, FOR THE CONSTRUCTION OF WELL NO. 6 PUMP HOUSE WHEREAS, pursuant to Resolution No , adopted on October 26, 2015, the City Council, awarded the contract for the Construction of Well No. 6 Pump House to Rice Lake Construction Group; and WHEREAS, the contractor has satisfactorily completed the improvement and a complete summary of costs are detailed in Change Orders No. 1 & 2 and Payment No. 8 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that Change Orders No. 1 & 2 and Payment Request No. 8 (Final) is hereby approved for a final contract amount of $766, Adopted by the Council of the City of Lino Lakes this 10 th day of April, The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor

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40 CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No , Accepting bids, Awarding a Construction Contract, and Approving Construction Services Contract with WSB and Associates, 2017 Mill and Overlay Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to accept bids, award construction contract, and approving construction services contract with WSB and Associates for the 2017 Mill and Overlay Project contract. BACKGROUND The 2017 Mill and Overlay Project includes the following: Base Bid SCHEDULE A (MILL AND OVERLAY) Construction includes Mill and Overlay and Storm Sewer Improvements to 2 nd Avenue from Lake Street to Elm Street, Glenview Avenue and Parkview Drive from 2 nd Avenue to Glenview Lane, and Elm Street from Lake Drive to Grey Heron Drive. Base Bid B (SEAL COAT) Construction includes Bituminous Sealcoat public streets within the subdivisions of Pine Glen, Marshan Meadows and Grandview, Foxborough, Vaughan Addition, Oakwood View and Woodridge Estates. Alternate 1 (MILL AND OVERLAY GLENVIEW LANE) Construction includes Mill and Overlay Improvements to Glenview Lane from Glenview Drive Glenview Avenue. Alternate 2 (TEXAS UNDERSEAL 2 ND AVENUE) Construction includes application of a bituminous sealcoat prior to the bituminous overlay of 2 nd Avenue to reduce reflective cracking. Bids were received for the above-referenced project on Thursday, March 30, A total of seven bids were received. The bids were checked for mathematical accuracy and tabulated.

41 BASE BID (SCHEDULES A&B) ALTERNATE 1 (GLENVIEW LN M & O) ALTERNATE 2 (TEXAS UNDERSEAL) CONTRACTOR TOTAL BID North Valley, Inc. $406, $51, $34, $492, Park Construction Co. $418, $47, $29, $495, Northwest Asphalt, Inc. $434, $50, $31, $515, TA Schifsky & Sons, Inc. $425, $59, $32, $517, Astech Corp $483, $63, $34, $581, Omann Contracting Co, Inc. $491, $61, $33, $586, Hardrives, Inc. $496, $66, $34, $597, The low bid was submitted by North Valley Inc., Nowthen, Minnesota, in the amount of $492, WSB and Associates has submitted a proposal to complete the construction services for the 2017 Mill and Overlay Project in the amount of $38, The budget for the project is $580, including construction costs, contingency, and soft costs. The completion date for this project is August 18, RECOMMENDATION Staff recommends adoption of Resolution No , Accepting the Base Bid and Alternates, Awarding a Construction Contract in the amount of $492, to North Valley, Inc., and Approving the Construction Services Contract with WSB and Associates for the 2017 Mill and Overlay Project, in the amount of $38, ATTACHMENTS 1. Resolution No Bid Tabulation 3. WSB Proposal

42 CITY OF LINO LAKES RESOLUTION NO RESOLUTION ACCEPTING BASE BID AND ALTERNATES, AWARDING A CONSTRUCTION CONTRACT, AND APPROVING THE CONSTRUCTION SERVICES CONTRACT, 2017 MILL AND OVERLAY PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the 2017 Mill and Overlay Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BASE BID (SCHEDULES A&B) ALTERNATE 1 (GLENVIEW LN M & O) ALTERNATE 2 (TEXAS UNDERSEAL) CONTRACTOR TOTAL BID North Valley, Inc. $406, $51, $34, $492, Park Construction Co. $418, $47, $29, $495, Northwest Asphalt, Inc. $434, $50, $31, $515, TA Schifsky & Sons, Inc. $425, $59, $32, $517, Astech Corp $483, $63, $34, $581, Omann Contracting Co, Inc. $491, $61, $33, $586, Hardrives, Inc. $496, $66, $34, $597, WHEREAS, it appears that North Valley, Inc. is the lowest responsible bidder; WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with North Valley, Inc., in the name of the City of Lino Lakes for the construction of the 2017 Mill and Overlay Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB and Associates, Inc., in the name of the City of Lino Lakes for the construction services of the 2017 Mill and Overlay Project in the amount of $38, The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 10 th day of April, The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof:

43 The following voted against same: ATTEST: Jeff Reinert, Mayor Julianne Bartell, City Clerk

44 Project Bid Abstract Page 1 of 6 WSB Project Bid Abstract 2017 Mill and Overlay Project Project Name: Client: City of Lino Lakes Bid Opening: 03/30/ :00 AM Project No.: Owner: City of Lino Lakes, MN Project: Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons, Inc. Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) MOBILIZATION LS 1 $6, $6, $17, $17, $18, $18, $16, $16, REMOVE AND REPLACE CONCRETE CURB AND GUTTER L F 540 $43.38 $23, $44.10 $23, $40.65 $21, $32.00 $17, REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 30 $14.70 $ $10.90 $ $10.00 $ $68.50 $2, REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 30 $14.70 $ $8.15 $ $5.00 $ $7.00 $ REMOVE BITUMINOUS PAVEMENT S Y 630 $5.45 $3, $6.45 $4, $2.00 $1, $5.00 $3, REMOVE CASTING EACH 2 $ $ $93.80 $ $ $ $ $ SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 100 $6.40 $ $2.70 $ $3.00 $ $2.50 $ SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 300 $3.04 $ $2.45 $ $2.50 $ $2.50 $ SALVAGE AND REINSTALL MAILBOX EACH 1 $ $ $ $ $ $ $ $ STREET SWEEPER (WITH PICKUP BROOM) HOUR 10 $ $1, $ $1, $ $1, $ $1, BITUMINOUS PATCHING MIXTURE TON 100 $ $10, $81.20 $8, $ $10, $85.00 $8, MILL BITUMINOUS SURFACE S Y $0.89 $12, $0.68 $9, $2.50 $33, $1.25 $16, JOINT ADHESIVE - MASTIC L F $0.50 $7, $0.47 $6, $0.47 $6, $0.50 $7, BITUMINOUS MATERIAL FOR TACK COAT GAL 3030 $3.04 $9, $2.20 $6, $0.01 $30.30 $1.50 $4, TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 4200 $51.98 $218, $55.20 $231, $50.78 $213, $57.20 $240, TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 30 $72.34 $2, $35.50 $1, $35.00 $1, $27.00 $ ADJUST GATE VALVE EACH 28 $69.38 $1, $ $8, $ $8, $ $5, IRRIGATION SYSTEM REPAIR EACH 2 $ $ $ $ $ $ $ $ RECONSTRUCT DRAINAGE STRUCTURE EACH 12 $ $11, $1, $12, $ $10, $ $8, CASTING ASSEMBLY EACH 2 $ $1, $ $1, $ $1, $ $1, ADJUST FRAME & RING CASTING EACH 16 $ $4, $ $2, $ $6, $ $6, " CONCRETE DRIVEWAY PAVEMENT S Y 30 $91.36 $2, $72.70 $2, $80.00 $2, $67.00 $2, REPAIR DOG FENCE EACH 2 $ $ $ $ $ $ $ $ TRAFFIC CONTROL LS 1 $1, $1, $1, $1, $18, $18, $4, $4,500.00

45 Project Bid Abstract Page 2 of 6 Project: Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons, Inc. Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price STORM DRAIN INLET PROTECTION EACH 40 $ $5, $ $4, $ $4, $92.70 $3, SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650 $4.27 $2, $4.05 $2, $4.00 $2, $3.09 $2, SEED MIXTURE LB 10 $5.34 $53.40 $5.05 $50.50 $5.00 $50.00 $14.42 $ SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 450 $21.35 $9, $20.20 $9, $20.00 $9, $18.54 $8, EROSION CONTROL BLANKETS CATEGORY 3 S Y 100 $2.13 $ $2.00 $ $2.00 $ $7.47 $ SEEDING (INCL TOPSOIL & FERT) ACRE 0.01 $85, $ $80, $ $80, $ $61, $ " DBLE SOLID LINE PAINT L F 600 $0.13 $78.00 $0.12 $72.00 $0.12 $72.00 $0.52 $ CROSSWALK MARKING-PAINT S F 540 $3.63 $1, $3.45 $1, $3.40 $1, $1.29 $ PAVEMENT MESSAGE - PAINT S F 320 $3.63 $1, $3.45 $1, $3.40 $1, $3.09 $ " BROKEN LINE - PAINT L F 1000 $0.06 $60.00 $0.06 $60.00 $0.06 $60.00 $0.26 $ " SOLID LINE - PAINT L F 9500 $0.06 $ $0.06 $ $0.06 $ $0.19 $1, Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $344, $362, $379, $368, SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT) MOBILIZATION LS 1 $2, $2, $1.00 $1.00 $2, $2, $2, $2, BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL $0.56 $6, $0.52 $5, $0.50 $5, $0.50 $5, SEAL COAT AGGREGATE FA-1 CLASS A (TRAP ROCK) S Y $1.24 $53, $1.15 $50, $1.10 $47, $1.13 $49, Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $62, $55, $55, $57, ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE) MOBILIZATION LS 1 $1, $1, $1.00 $1.00 $2, $2, $2, $2, REMOVE BITUMINOUS PAVEMENT S Y 50 $6.94 $ $6.45 $ $2.00 $ $7.00 $ REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20 $14.68 $ $10.90 $ $10.00 $ $5.00 $ REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 20 $14.68 $ $8.15 $ $5.00 $ $5.00 $ SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 30 $6.40 $ $2.70 $81.00 $3.00 $90.00 $5.00 $ SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 130 $3.04 $ $2.45 $ $2.50 $ $5.00 $ REMOVE AND REPLACE CONCRETE CURB & GUTTER L F 50 $43.38 $2, $44.10 $2, $40.65 $2, $35.00 $1, BITUMINOUS PATCHING MIXTURE TON 10 $ $1, $81.30 $ $ $1, $ $1, MILL BITUMINOUS SURFACE S Y 2300 $1.70 $3, $0.68 $1, $2.50 $5, $2.00 $4, JOINT ADHESIVE - MASTIC L F 2600 $0.50 $1, $0.47 $1, $0.47 $1, $0.50 $1, BITUMINOUS MATERIAL FOR TACK COAT GAL 430 $3.04 $1, $2.20 $ $0.01 $4.30 $2.50 $1, TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 600 $52.27 $31, $55.20 $33, $50.78 $30, $57.20 $34, TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 20 $72.29 $1, $35.50 $ $35.00 $ $30.00 $ ADJUST GATE VALVE EACH 3 $69.38 $ $ $ $ $ $ $ IRRIGATION SYSTEM REPAIR EACH 1 $ $ $ $ $ $ $ $ ADJUST FRAME & RING CASTING EACH 4 $ $1, $ $ $ $1, $ $2, " CONCRETE DRIVEWAY PAVEMENT S Y 20 $91.36 $1, $72.70 $1, $80.00 $1, $65.00 $1,300.00

46 Project Bid Abstract Page 3 of 6 Project: Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons, Inc. Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price REPAIR DOG FENCE EACH 1 $ $ $ $ $ $ $ $ TRAFFIC CONTROL LS 1 $ $ $ $ $ $ $4, $4, STORM DRAIN INLET PROTECTION EACH 4 $ $ $ $ $ $ $90.00 $ SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 50 $4.27 $ $4.05 $ $4.00 $ $3.50 $ SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 30 $21.35 $ $20.20 $ $20.00 $ $20.00 $ Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $51, $47, $50, $59, ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE) MOBILIZATION LS 1 $2, $2, $1.00 $1.00 $2, $2, $2, $2, BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 5500 $4.33 $23, $4.00 $22, $3.85 $21, $0.50 $2, SEAL COAT AGGREGATE FA-3 CLASS 1 (TRAP ROCK) S Y $0.39 $8, $0.36 $7, $0.35 $7, $1.22 $26, Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34, $29, $31, $32, Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $344, $362, $379, $368, Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $62, $55, $55, $57, Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $51, $47, $50, $59, Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34, $29, $31, $32, Totals for Project $492, $495, $515, $517,355.10

47 Project Bid Abstract Page 4 of 6 Project: Mill and Overlay Project Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Line No. Item SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price MOBILIZATION LS 1 $20, $20, $5, $5, $32, $32, REMOVE AND REPLACE CONCRETE CURB AND GUTTER L F 540 $45.59 $24, $53.44 $28, $44.04 $23, REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 30 $18.33 $ $12.75 $ $14.40 $ REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 30 $10.00 $ $14.89 $ $19.43 $ REMOVE BITUMINOUS PAVEMENT S Y 630 $3.95 $2, $6.48 $4, $2.35 $1, REMOVE CASTING EACH 2 $ $ $ $ $ $ SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 100 $3.75 $ $3.00 $ $5.63 $ SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 300 $3.00 $ $2.25 $ $3.76 $1, SALVAGE AND REINSTALL MAILBOX EACH 1 $ $ $ $ $ $ STREET SWEEPER (WITH PICKUP BROOM) HOUR 10 $ $1, $ $1, $ $1, BITUMINOUS PATCHING MIXTURE TON 100 $ $20, $ $13, $ $11, MILL BITUMINOUS SURFACE S Y $0.95 $12, $1.14 $15, $1.41 $19, JOINT ADHESIVE - MASTIC L F $0.55 $8, $0.49 $7, $0.52 $7, BITUMINOUS MATERIAL FOR TACK COAT GAL 3030 $3.00 $9, $2.50 $7, $1.54 $4, TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 4200 $59.90 $251, $69.50 $291, $64.82 $272, TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 30 $33.00 $ $65.00 $1, $43.97 $1, ADJUST GATE VALVE EACH 28 $ $5, $ $12, $ $10, IRRIGATION SYSTEM REPAIR EACH 2 $82.00 $ $ $ $ $ RECONSTRUCT DRAINAGE STRUCTURE EACH 12 $1, $18, $1, $13, $ $7, CASTING ASSEMBLY EACH 2 $ $ $ $ $ $ ADJUST FRAME & RING CASTING EACH 16 $ $9, $ $3, $ $6, " CONCRETE DRIVEWAY PAVEMENT S Y 30 $80.00 $2, $77.34 $2, $32.53 $ REPAIR DOG FENCE EACH 2 $ $ $ $ $ $ TRAFFIC CONTROL LS 1 $1, $1, $2, $2, $3, $3, STORM DRAIN INLET PROTECTION EACH 40 $ $8, $ $5, $ $5, SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650 $4.68 $3, $3.10 $2, $3.30 $2, SEED MIXTURE LB 10 $14.00 $ $5.16 $51.60 $11.01 $ SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 450 $20.33 $9, $15.48 $6, $27.53 $12, EROSION CONTROL BLANKETS CATEGORY 3 S Y 100 $6.85 $ $2.06 $ $4.40 $ SEEDING (INCL TOPSOIL & FERT) ACRE 0.01 $16, $ $42, $ $82, $ " DBLE SOLID LINE PAINT L F 600 $0.55 $ $0.21 $ $0.13 $ CROSSWALK MARKING-PAINT S F 540 $1.38 $ $3.10 $1, $3.74 $2, PAVEMENT MESSAGE - PAINT S F 320 $3.30 $1, $4.13 $1, $3.74 $1, " BROKEN LINE - PAINT L F 1000 $0.28 $ $0.11 $ $0.07 $70.00

48 Project Bid Abstract Page 5 of 6 Project: Mill and Overlay Project Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price " SOLID LINE - PAINT L F 9500 $0.20 $1, $0.11 $1, $0.07 $ Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $418, $433, $435, SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT) MOBILIZATION LS 1 $10, $10, $3, $3, $2, $2, BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL $2.00 $21, $0.52 $5, $0.55 $5, SEAL COAT AGGREGATE FA-1 CLASS A (TRAP ROCK) S Y $0.78 $33, $1.14 $49, $1.21 $52, Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $65, $58, $61, ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE) MOBILIZATION LS 1 $10, $10, $1, $1, $5, $5, REMOVE BITUMINOUS PAVEMENT S Y 50 $10.00 $ $12.30 $ $13.69 $ REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20 $18.50 $ $12.76 $ $10.68 $ REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 20 $20.00 $ $12.76 $ $28.19 $ SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 30 $3.75 $ $3.00 $90.00 $37.56 $1, SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 130 $3.00 $ $2.25 $ $6.26 $ REMOVE AND REPLACE CONCRETE CURB & GUTTER L F 50 $45.59 $2, $53.44 $2, $41.29 $2, BITUMINOUS PATCHING MIXTURE TON 10 $ $2, $ $1, $ $1, MILL BITUMINOUS SURFACE S Y 2300 $1.75 $4, $1.14 $2, $3.19 $7, JOINT ADHESIVE - MASTIC L F 2600 $0.52 $1, $0.49 $1, $0.52 $1, BITUMINOUS MATERIAL FOR TACK COAT GAL 430 $3.00 $1, $2.50 $1, $1.54 $ TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 600 $53.85 $32, $69.50 $41, $60.48 $36, TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 20 $35.00 $ $65.00 $1, $63.15 $1, ADJUST GATE VALVE EACH 3 $ $ $ $1, $ $1, IRRIGATION SYSTEM REPAIR EACH 1 $ $ $ $ $ $ ADJUST FRAME & RING CASTING EACH 4 $ $2, $ $ $ $1, " CONCRETE DRIVEWAY PAVEMENT S Y 20 $79.20 $1, $77.34 $1, $89.18 $1, REPAIR DOG FENCE EACH 1 $ $ $ $ $ $ TRAFFIC CONTROL LS 1 $1, $1, $1, $1, $ $ STORM DRAIN INLET PROTECTION EACH 4 $ $ $ $ $ $ SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 50 $4.20 $ $3.10 $ $5.51 $ SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 30 $20.50 $ $15.48 $ $27.53 $ Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $63, $61, $66, ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE) MOBILIZATION LS 1 $10, $10, $3, $3, $2, $2, BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 5500 $4.00 $22, $0.52 $2, $4.24 $23, SEAL COAT AGGREGATE FA-3 CLASS 1 (TRAP ROCK) S Y $0.10 $2, $1.24 $27, $0.39 $8,541.00

49 Project Bid Abstract Page 6 of 6 Project: Mill and Overlay Project Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34, $33, $34, Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $418, $433, $435, Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $65, $58, $61, Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $63, $61, $66, Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34, $33, $34, Totals for Project $581, $586, $597, I hereby certify that this is an exact reproduction of bids received. Certified By: License No Date: March 30, 2017

50 April 3, 2017 engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN Tel: Fax: Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN Re: Request for Proposal to Provide Construction Services for the 2017 Mill and Overlay Improvement Project City of Lino Lakes, MN WSB Project No Dear Mr. Grochala: WSB & Associates, Inc. is pleased to present to you this proposal for professional engineering services associated with the City s 2017 Mill and Overlay Improvement Project. This would be subsequent to the City Council awarding the construction contract for the project to North Valley Inc. in the amount of $492, Our construction services scope of work includes the following tasks: Contract Administration Construction Observation Construction Staking Materials Testing Coordination The engineering fee to complete the 2017 Mill and Overlay Improvement Project, on an hourly not to exceed basis, is as follows: Contract Administration... $ 12,023 Construction Inspection Services.. $ 24,792 (Staking $4,236 included) Material Testing Coordination... $ 2,068 Total Fee $ 38,883 Our construction observation fees are estimated hourly, based on part time inspection of twenty (20) hours per week, and the contractor substantially completing the work in approximately eight (8) weeks. We will work diligently with the City and the contractor to ensure a timely schedule is kept in accordance with the plans and specifications. WSB & Associates assumes the City will coordinate a City hired sub-consultant to provide the materials testing services required for the project, but the responsibility to coordinate and schedule these activities in a timely manner is included in WSB s scope of work. Equal Opportunity Employer wsbeng.com S:\Community Development\Projects\Capital Improvement Projects\2017 Mill and Overlay Project\Staff Reports\ CC Award Const Contract & Engineering\4. Proposal WSB.doc

51 Mr. Michael Grochala April 3, 2017 Page 2 A detailed list of project tasks is defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. This letter represents our complete understanding of the 2017 Mill and Overlay Improvement Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at Sincerely, WSB & Associates, Inc. Diane Hankee, PE Associate ACCEPTED BY: City of Lino Lakes Name Title Date S:\Community Development\Projects\Capital Improvement Projects\2017 Mill and Overlay Project\Staff Reports\ CC Award Const Contract & Enginee

52 WSB & Associates I nc. ESTI M ATE OF COST 2017 M ill and Overlay I mprovement Project M ill and Overlay, Sealcoat and Texas Underseal Lino Lakes, M innesota Task A B Project Manager Project Engineer Lead Project Two Person Inspector Survey Crew Clerical Total WORK TASK Contract No Ed Youngquist Diane Hankee Karla Pederson Hours Cost Description PROJECT MANAGEMENT (time included within specific phases) CONTRACT ADMINISTRATION Pre-Construction Conference $ Weekly Meeting (Assume 4 meetings) $1, Public Notification and Response $1, Documentation Review $ Contract Administration $1, Monthly Pay Estimates $1, Final Pay Voucher $1, Materials Certification $1, Materials Certification Summary $ Final Documentation $1, SUBTOTAL CONTRACT ADMINISTRATION $12, C CONSTRUCTION INSPECTION SERVICES Pre-Project Inspection / Removal Measurements $1, Part Time Construction Inspection $14, Traffic Control Inspection $1, Construction Staking & coordination $4, Punchlist / Final Inspection $4, SUBTOTAL CONSTRUCTION INSPECTION SERVICES $24, D M ATERIALS TESTING COORDINATION Testing Documentation $ Grading & Base Field Testing Coordination / Review $ Bituminous Field Testing Coordination / Review $ Materials Testing Coordination $ SUBTOTAL MATERIALS TESTING COORDINATION $2, Assume May 15, 2017 Start Date/ August 18, 2017 Substantial Completion Date Total Hours Hourly Costs WSB SALARY COSTS $7, $5, $19, $3, $2, $38,883.00

53 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of a Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street. BACKGROUND Complete Application Date: February 13, Day Review Deadline: April 14, Day Review Deadline: June 13, 2017 Environmental Board Meeting: NA Park Board Meeting: NA Planning & Zoning Board Meeting: March 08, 2017 City Council Work Session: April 03, 2017 City Council Meeting: April 10, 2017 The applicant, Stephen Witzel, submitted a Land Use Application for a conditional use permit for a Home Occupation Permit Level C to be located at 180 Pine Street. Mr. Witzel owns Mobile Maintenance, Inc, a handyman service that specializes in the repair and service on manufactured home on the lots where they are located. Mr. Witzel currently resides at 925 Evergreen Trail in Lino Lakes and is considering moving to 180 Pine Street. ANALYSIS Zoning and Land Use The parcel is zoned R-Rural and allows for a Home Occupation Permit Level C with a conditional use permit. 1

54 Current Zoning Current Land Use Future Land Use per CP R, Rural Rural Residential Urban Reserve Utility Staging Area Post 2030 Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North (City of Columbus) Residential Rural Residential 2030 Rural Residential East R, Rural Rural Residential Urban Reserve South R, Rural Rural Residential Urban Reserve West R, Rural Rural Residential Urban Reserve Section regulates Home Occupation Permits. A Level C entails a more intense home occupancy use of the property in regards to the number of on-site employees, customers and traffic and requires a conditional use permit. The ordinance details requirements under (6) General Provisions and (9) Home Occupation Level C. These requirements must be in compliance at all times. The applicant has acknowledged these requirements in his submitted narrative. It should be noted that although the applicant uses the word intend in many of the responses, the requirements must be met at all times. Site Plan Review Site Plan The applicant submitted an aerial map indicating the locations of the existing house and accessory structures. The home occupation will operate out of the smaller accessory structure noted as office/storage. A small office and restroom are proposed to be constructed. A parking area will be located to the north of the office/storage accessory structure. A trash dumpster is proposed to the west of the structure. Per the applicant s narrative: Mobile Maintenance, Inc. is a handyman service that specializes in the repair and service on manufactured homes on the lots where they are located. The daily activities would typically include employees coming to office to pick up workorders, load materials, go to the jobsite, provide repair services, and return to site to drop off workorders and pick up assignments for next day. Because no repairs to the homes are done at the office, there is typically no equipment used onsite. The materials that would be stored in the accessory structures would typically be furnace parts, plumbing parts, some lumbar, and other parts associated with the repair of manufactured homes. We do not usually 2

55 store materials outside. There is typically one employee in the office onsite during the day with other employees coming to the site to pick up their assignments and leaving. We occasionally have customers who want to purchase parts from the office but this is likely one per day, and typically less than that. Personal vehicle trips per day is less than 10. The number of deliveries and/or pickups is typically trash twice per week and material delivery on Thursdays. Although we are open for business 7 days a week, there are rarely employees at the office on weekends. If we have a dumpster onsite, it would probably be approximately 4 yards, behind the house, between two pole barns, where it cannot be seen from Pine Street. We can build a fence around it if necessary, but it cannot be seen from surrounding properties anyway. The parking area is adjacent to the building as shown on the site plan provided. It is approximately 50 ft wide by 20 ft. There is an existing, natural berm between Pine Street and the parking area in addition to a large tree and several other trees between Pine Street and the area that we plan to use for parking. There could be shrubs, or fencing to further screen the parking area from Pine Street if needed. There are several other areas that could be used for parking but we do not plan to have that many vehicles there anyway. We understand that we would need hard surface, or class 5, in the parking area. The office space would be in one of the existing accessory structures and would be approximately 12x20ft and have an ADA bathroom and a 10x10 break area. The interior finish would be sheetrock and all improvements would be inspected and be up to local code.. Comments: 1. The parking area shall be gravel surfaced. 2. No exterior trash dumpsters shall be allowed. 3. No more than one (1) trash hauler per week for both residential and commercial purposes shall be allowed. 4. No exterior storage of commercial or personal items/materials shall be allowed at any time. a. The parcel is 29 acres and there is no limit to the number of size of accessory structures that could be constructed on site to store items/materials. 5. A building permit is required for the office and restroom improvements. 6. Hours of operation shall be limited to Monday through Friday, 7 a.m. to 7 p.m. 7. All work and the use of power tools and/or equipment shall be performed inside the home occupation accessory structure with the garage doors closed. Grading Plan and Stormwater Management No grading plan or stormwater management is required. Public Utilities The site is served by private well and septic system. The septic system shall be designed and sized to accommodate the proposed office restroom. Landscaping and Tree Preservation Plan Landscaping and tree preservation is not required for the home occupation. 3

56 Wetlands Wetlands are located on portions of the parcel but are not impacted by the accessory structures or home occupation. The applicant shall be cognizant of the existence of the wetlands on site. Floodplain The 2015 DFIRM indicates Zone A floodplain on the parcel. The existing house and accessory structures do not appear to be impacted by the floodplain. Architectural Plans and Exterior Building Materials A building permit is required for the office/restroom improvements. Signage Per Chapter 1010: Signs, one sign with a maximum size of 6 square feet placed at least 10 feet from the property line is allowed without a permit. Site Improvement Performance Agreement A Site Improvement Performance Agreement is not required. Findings of Fact Staff is recommending denial of the conditional use permit due to Findings of Fact listed in Council Resolution No Major concerns are traffic, land use compatibility and noise. Traffic Pine Street is a major collector road. It is an unimproved, gravel road west of 4th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. Land Use Compatibility The proposed home occupation is not compatible with present and future land uses of the area in regards to increased personal vehicles (employee and customer), garbage haulers and delivery traffic on the gravel road. 4

57 Although the surrounding land uses are rural residential, the adjacent parcels are not standard 10 acre parcels (172 Pine Street is 0.4 acres and 234 Pine Street is 2.33 acres). Three (3) residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. Noise The proposed home occupation will involve uses and activities detrimental to persons or property. Traffic will increase on a gravel road. The applicant states that typically no equipment is used onsite. Any equipment used on site will generate excessive noise. Three (3) residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected. Planning and Zoning Board The Planning & Zoning Board held a public hearing on March 08, 2017 and the following comments were made: The neighboring resident at 172 Pine Street spoke in opposition to the conditional use permit due to concerns regarding increased traffic and outdoor storage. Chair Tralle expressed concerns regarding Mr. Witzel s current business operations at 925 Evergreen and outdoor storage. Board members also discussed traffic, outdoor storage and trash pickup. The applicant, Mr. Witzel, presented the Board with a list of 19 residents along Pine Street he had interviewed. The residents stated they were not opposed to a small handyman company operating out of a home. Mr. Witzel also asked each resident how many trips they took per day. It should be noted that while the resident survey indicated an average of 108 total trips, one trip is calculated as leaving the house and a second trip is returning home. Therefore, leaving home and returning home is a total of 2 trips. The survey indicated some residents as taking only 1 trip. Assuming the residents left and returned home, the 108 trips x 2 = 216 total trips. This is consistent with standard engineering practices of 10 trips per day for single family homes. The Board recommended denial of the conditional use permit with a 3-1 vote. RECOMMENDATION Staff and the Board recommend approval of the following item: Resolution No Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street 5

58 ATTACHMENTS 1. Site Location Map 2. Aerial Map 3. Site Plan 4. Resolution No

59 180 Pine Street UV 14 IJ 140 IJ 53 I-35W UV 54 Lino Lakes UV 12 I-35E UV 23 Centerville UV 49 Circle Pines UV 21 IJ 84 Site Location Map µ 0 2,000 4,000 8,000 Feet

60 Pine Street Accessory Structure-Home Occupation Aerial Map µ 180 Pine Street Feet

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62 CITY OF LINO LAKES RESOLUTION NO RESOLUTION DENYING A CONDITIONAL USE PERMIT FOR HOME OCCUPATION LEVEL C (180 PINE STREET) WHEREAS, the City received an application for a Conditional Use Permit for Home Occupation Level C at 180 Pine Street and hereafter referred to as Development ; and WHEREAS, the parcel is zoned R-Rural and allows for a Home Occupation Permit Level C with a conditional use permit; and WHEREAS, the legal description of the subject property is: Property Identification No E 495 FT OF NW1/4 OF SEC 6 TWP 31 RGE 22, EX N 210 FT OF W 100 FT THEREOF, EX RD, SUBJ TO EASE OF REC; and WHEREAS, City staff has completed a review of the proposed Development based on an aerial map/site plan and narrative submitted by the applicant; and WHEREAS, a public hearing was held before the Planning & Zoning Board on March 8, 2017, and the Board recommended denial of the conditional use permit. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. The 29 acre parcel is guided Urban Reserve and zoned R, Rural. A Home Occupation Level C is allowed with a conditional use permit. b. Transportation Plan. Pine Street is a major collector road. It is an unimproved, gravel road west of 4 th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4 th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. 1

63 The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. c. Utility (Sewer and Water) Plans. The parcel is served by private well and septic system. The City s utility plans are not impacted. d. Local Water Management Plan. The City s Local Surface Water Management Plan (LSWMP) is incorporated into Chapter 2: Resource Management System Plan of the City s Comprehensive Plan. The goal of the LSWMP is to improve of the quality of surface waters by delivering good quality stormwater runoff to lakes and wetlands. The proposed home occupation will occur in an existing accessory structure on a 29 acre parcel. Stormwater runoff will not increase and surface water (wetlands) will not be impacted. e. Capital Improvement Plan. The proposed home occupation will increase traffic along a gravel portion of Pine Street. This will potentially increase City capital expenditures not part of the City s Capital Improvement Plan if road improvements or increased maintenance is required. f. Policy Plan. The proposed home occupation is consistent with the comprehensive plan (i.e. Policy Plan) in regards to land use, utility plans and local water management plan. The proposed home occupation is not consistent with the comprehensive plan in regards to the transportation or capital improvements plan. g. Natural Environment Plan. The City s Natural Environment Plan is incorporated into Chapter 2: Resource Management System Plan of the City s Comprehensive Plan. One goal of the Plan is to identify, protect and preserve the desirable natural areas and ecological and aquatic resources of the community. The City s greenway corridor exists along the parcel. The proposed home occupation will occur in an existing accessory structure and will not impact the City s Parks, Natural Open Space/Greenway and Trail System. 2

64 2. The proposed development application is compatible with present and future land uses of the area. The proposed home occupation is not compatible with present and future land uses of the area in regards to increased personal vehicles (employee and customer), garbage haulers and delivery traffic on the gravel road. Although the surrounding land uses are rural residential, the adjacent parcels are not standard 10 acre parcels (172 Pine Street is 0.4 acres and 234 Pine Street is 2.33 acres). Three (3) residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. The proposed home occupation conforms to the performance standards of the City Code. 4. Traffic generated by a proposed development application is within the capabilities of the City when: a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. 3

65 g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties, that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. Pine Street is a major collector road. It is an unimproved, gravel road west of 4 th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4 th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. 5. The proposed development shall be served with adequate and safe water supply. The site is served by private well. The proposed home occupation and office/restroom can be served by the well. 6. The proposed development shall be served with an adequate and safe sanitary sewer system. The site is currently served by a private septic system. The septic system shall be designed and sized to accommodate the proposed restroom. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. The proposed home occupation will increase traffic along a gravel portion of Pine Street. This will potentially increase City capital expenditures not part of the City s Capital Improvement Plan if road improvements or increased maintenance is required. 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, 4

66 property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. The proposed home occupation will involve uses and activities detrimental to persons or property. Traffic will increase on a gravel road. The applicant states that typically no equipment is used onsite. Any equipment used on site will generate excessive noise. Three (3) residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. The natural features (wetlands) will not be impacted. There are no other known natural, scenic or historic features on the existing site. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby denies the conditional use permit for Home Occupation Level C at 180 Pine Street due to reasons listed in the Findings of Fact. Adopted by the Council of the City of Lino Lakes this 10 th day of April, The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor 5

67 CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: April 10, 2017 TOPIC: Consider Second Reading of Ordinance 02-17, Approving Sale of Land to American Legion Post 566. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the sale of land to American Legion Post 566. BACKGROUND In 1990 the Lino Lakes Economic Development Authority (EDA) purchased lots 12-16, Block 2, Carole s Estates for the construction of a Public Safety complex including a new Fire Station. The City acquired the land, from the EDA, through an installment purchase contract in 1990, as part of the project financing. In 1999, following completion of the Civic Complex, the City sold the former Police Station (Lot 15) to the American Legion. The Legion has recently expressed a need to expand parking to efficiently operate their existing facility. Lot 14, Block 2 of Carole s Estates 2 nd Addition is immediately south of the American Legion and is currently undeveloped. The property is approximately 1 acre in area. The property is currently being used for community gardens as a temporary use pending its sale and development. Through negotiations with the American Legion the City Council has reached sale price of $90,000. As part of the consideration the City will retain a 40 foot wide access, utility and drainage easement across the easternmost portion of the lot. This will allow future development access to Lots 12 and 13 which are still under City ownership. Staff will be working with the City Attorney and American Legion representatives to finalize the purchase agreement. The City Council approved the 1 st Reading on March 27, The City s Economic Development Authority will be executing a warranty deed, to the City, in accordance with the 1990 installment purchase contract. RECOMMENDATION Staff is recommending approval of the 2 nd Reading of Ordinance No ATTACHMENTS 1. Ordinance No General Location Map 3. Proposed Site Plan

68 1 st Reading: Publication: 2 nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO ORDINANCE APPROVING SALE OF LAND TO AMERICAN LEGION POST 566 The City Council of Lino Lakes ordains: Section 1. Property. The City is the fee owner of the Property legally described as: Section 2. Findings. Lot 14, Block 2, Carole s Estates 2 nd Addition, Anoka County. 1. The American Legion s existing facility is located at 7731 Lake Drive in Lino Lakes. The Legion has expressed a need to expand parking to efficiently operate their existing facility. 2. The City s Property is southwest of, and directly adjacent to, the American Legion s existing facility. The Property is vacant, and has been since the City acquired it. 3. The Legion would like to acquire the Property in order to construct a parking lot to service their existing facility. 4. The Property is not needed by the City for public purposes. It is in the best interests of the City to sell the Property to the American Legion for expansion of their facilities. Section 3. Easements City shall retain an access easement and a drainage and utility easement across the easternmost 40 feet of the Property. Section 4. Authorization The City Council approves the sale of the Property to American Legion Post 566. The Mayor and City Clerk are hereby authorized and directed to execute a purchase agreement, deed and other documents as may be necessary in order to sell the Property. Proceeds from the sale of the Property shall be used in accordance with the requirements of the City Charter.

69 Section 4. Effective Date. This ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with section 3.09 of the City Charter. Adopted by the Lino Lakes City Council this 10th day of April, The motion for the adoption of the foregoing ordinance was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor 2

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72 LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY MEETING Monday, April 10, :15 P.M. City Council Chambers 1. Call to Order and Roll Call 2. Consideration of Minutes of February 13, Action Items A. Consideration Resolution No , Approving Conveyance of Lots 12-14, Block 2, Carole s Estate 2 nd Addition to City of Lino Lakes, Michael Grochala 4. Adjourn

73 EDA MINUTES February 13, 2017 DRAFT DATE : February 13, 2017 TIME STARTED : 7:15 p.m. TIME ENDED : 7:30 p.m. MEMBERS PRESENT : EDA Members Kusterman, Reinert, Rafferty, Maher, Manthey MEMBERS ABSENT : None OTHERS PRESENT: : Community Development Director Michael Grochala; City Clerk Julie Bartell The meeting was called to order at 7:15 p.m. by EDA President Kusterman. CONSIDERATION OF THE MINUTES OF DECEMBER 12, 2016 Economic Development Authority (EDA) Member Rafferty moved to approve the December 12, 2016 minutes as presented. EDA Member Maher seconded the motion. Motion carried on a voice vote. CONSIDERATION OF 2017 ANNUAL APPOINTMENTS Community Development Director Grochala reviewed the list of appointments that are considered annually by the group. The list includes providers for certain professional services and staff is recommending those remain in place as is. The other appointments are the EDA officers (President, Vice President and Treasurer). EDA Member Reinert suggested that one option would be to rotate the officers and move people up the ladder, i.e. Vice President move to President, Treasurer to Vice President, etc. That way experience in those positions is shared. EDA Member Reinert moved to approve the following appointments for 2017 EDA Officers: President Rafferty Vice President Manthey Treasurer Maher. EDA Maher seconded the motion. Motion carried on a voice vote. EDA Member Reinert moved that the balance of the EDA appointments remain as is for EDA Member Maher seconded the motion. Motion carried on a voice vote. EDA ANNUAL REPORT Michael Grochala, Community Development Director, reviewed the written staff report, highlighting the following 2016 activities: - 49 Club building demolition; - Business Subsidy Policy update; - Development Plan/District and TIF plan for United Properties project; - Contract for Development, United Properties; - Land Sale, DR Horton. Staff and the council discussed the substantial increase in development within the city in Development activity overall and building permit value included saw substantial growth during the year. 1

74 EDA MINUTES February 13, 2017 DRAFT Community Development Director Grochala added that no modifications to the EDA enabling resolution are needed or proposed at this time. EDA Member Manthey moved to approve the annual report as presented. EDA Member Maher seconded the motion. Motion carried on a voice vote. ADJOURNMENT There being no further business for consideration, the meeting was adjourned at 7:30 p.m. 2

75 ECONOMIC DEVELOPMENT AUTHORITY AGENDA ITEM 3A STAFF ORIGINATOR: Michael Grochala MEETING DATE: April 10, 2017 TOPIC: VOTE REQUIRED: Consideration of Resolution No , Authorizing Conveyance of Lots 12-14, Block 2, Carole s Estates 2 nd Addition to City of Lino Lakes Simple Majority. BACKGROUND In 1990 the Lino Lakes Economic Development Authority (EDA) purchased lots 12-16, Block 2, Carole s Estates to facilitate the development of a Public Safety complex including construction of a new Fire Station. As part of the project financing the EDA entered into an Installment Purchase Contract (IPC) with the City of Lino Lakes. Article IV of the agreement authorized the sale of the land to the City. Section 4.4 specified that upon the City s prompt and full performance of the agreement the EDA would execute and deliver to the City a warranty deed. All obligations related to the IPC were fulfilled by the City in At this time staff is requesting execution of a warranty deed, by the EDA, in fulfillment of the contract requirements. RECOMMENDATION Staff recommends approval of Resolution 17-01, Authorizing Conveyance of Lots 12-14, Block 2, Carole s Estates 2 nd Addition to City of Lino Lakes. ATTACHMENTS 1. Resolution No Property Location Map

76 LINO LAKES ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO RESOLUTION AUTHORIZING CONVEYANCE OF LOTS 12-14, BLOCK 2, CAROLE S ESTATES 2 ND ADDITION TO THE CITY OF LINO LAKES, MINNESOTA BE IT RESOLVED By the Board of Commissioners ("Board") of the Lino Lakes Economic Development Authority ("Authority") as follows: Section 1. Recitals The Authority is the owner of certain real property legally described to wit: Lots 12, 13, and 14, Block 2, Carole s Estates, 2 nd Addition, Anoka County, Minnesota The Authority entered into an Installment Purchase Contract with the City of Lino Lakes ( City ), dated June 28, 1990 and filed for record with Anoka County as Document No on October 10, Article IV of the agreement authorized the sale of said land to the City Section 4.4 of the agreement states that upon the City s prompt and full performance of the agreement the EDA shall execute and deliver to the City a warranty deed conveying marketable title The City has fulfilled the terms and conditions of the agreement. Section 2. Authority Approval; Further Proceedings The President and Executive Director are hereby authorized to execute, on behalf of the Authority, the warranty deed, and any documents referenced therein requiring execution by the Authority or otherwise required to effectuate the transaction described in those documents Authority staff and consultants are authorized and directed to take all actions needed to carry out the transactions describe in this Resolution.

77 Approved by the Board of Directors of the Lino Lakes Economic Development Authority, this 10th day of April, President ATTEST: Secretary 2

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95 CITY COUNCIL WORK SESSION March 27, 2017 DRAFT CITY OF LINO LAKES MINUTES DATE : March 27, 2017 TIME STARTED : 6:00 p.m. TIME ENDED : 6:25 p.m. MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, Manthey and Mayor Reinert MEMBERS ABSENT : None Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Planner Katie Larsen; City Clerk Julie Bartell. 1. Review Regular Council Agenda of March 27, 2017 Council Member Rafferty noted that he s seen the Public Safety Department s new quint; it is impressive. Consent Agenda some questions were raised on process of getting a peddler license. City Clerk Bartell responded with information on the city s regulations and enforcement procedures. Council Member Kusterman asked about non-profit organizations (i.e. political action) and the City Clerk explained the process that is used to license and background that type of activity. Item 6B) Sale of property to American Legion- Community Development Director Grochala updated the council on the process of a land sale (ordinance, two readings, publication period). Item 6C) Comprehensive Plan Update Community Development Director Grochala confirmed that there were no additional offers to provide these services other than the initial proposals received. He feels the team of Landform and WSB & Associates is a good one and they will serve the process well. He reviewed funding plans for the project, including a grant from the Metropolitan Council. For planning purposes, a budget is prepared and includes a contingency. If the council is comfortable going forward, staff would plan on commencing discussion in April and continuing the process from there. Mayor Reinert asked how the council can prepare for the process. Community Development Director Grochala suggested that the council think about their long term ideas for the city. The area of water supply was noted. The meeting was adjourned at 6:25 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on April 10,

96 CITY COUNCIL WORK SESSION March 27, 2017 DRAFT Julianne Bartell, City Clerk Jeff Reinert, Mayor 2

97 COUNCIL MINUTES March 27, 2017 DRAFT CITY OF LINO LAKES MINUTES DATE : March 27, 2017 TIME STARTED : 6:30 p.m. TIME ENDED : 7:00 p.m. MEMBERS PRESENT : Council Member Rafferty, Kusterman, Maher, Manthey, and Mayor Reinert MEMBERS ABSENT : Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Planner Katie Larsen; and City Clerk Julie Bartell PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was approved as presented. SPECIAL PRESENTATION Proclamation Military Child Day April 21, 2017 The proclamation was accepted by representatives of Lino Lakes Beyond the Yellow Ribbon group. Dorothy Rademacher, Beyond the Yellow Ribbon Co-Chair announced the purpose of Military Child Day, and introduced military children from the community. CONSENT AGENDA Council Member Rafferty moved to approve Consent Items 1A and 1C through 1F as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. Council Member Rafferty moved to approve Consent Item 1B as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. Council Members Maher and Manthey abstained from voting. ITEM ACTION Consideration of Expenditures: March 27, 2017 (Check No , $758,074.81) Approved March 6, 2017 Council Work Session Minutes Approved 1

98 COUNCIL MINUTES March 27, 2017 DRAFT March 13, 2017 City Council Meeting Minutes Approved Consider Approving Application for Exempt Permit From Lawful Gambling License for Lino Lakes Lions Club Approved March 13, 2017 Closed Council Minutes Approved Consider Resolution No , Approving a Peddler License for Michael Morency (Edward Jones Financial) Approved FINANCE DEPARTMENT REPORT There was no report from the Finance Department. ADMINISTRATION DEPARTMENT REPORT There was no report from the Administration Department. PUBLIC SAFETY DEPARTMENT REPORT There was no report from the Public Safety Department. PUBLIC SERVICES DEPARTMENT REPORT There was no report from the Public Services Department. COMMUNITY DEVELOPMENT DEPARTMENT REPORT 6A) Erickson Estates: i. Consider Resolution No , Approving Final Plat; ii. Consider Resolution No , Approving Development Agreement City Planner Larsen reviewed the staff report outlining a request for a single subdivision of a residential lot. She reviewed a PowerPoint that included information on: - Comp Plan amendment already approved; - Density projection; - Blocks and lots size; - Park dedication fees; - Findings of fact attached to approval; - Development amendment inclusion; - Planning and Zoning Board approval. Mayor Reinert remarked that the council has seen this project several times and he sees this brings it to conclusion. 2

99 COUNCIL MINUTES March 27, 2017 DRAFT Council Member Maher moved to approve Resolution No as presented. Council Member Maher seconded the motion. Motion carried on a voice vote. Council Member Maher moved to approve Resolution. No as presented. Council Member Manthey seconded the motion. Motion carried on a voice vote. 6B) Consider 1 st Reading of Ordinance No , Sale of Property to American Legion (Lot 14, Block 2, Carole s Estates 2 nd Addition) Community Development Director Grochala reviewed the staff report requesting first reading of an ordinance that approves the sale of certain city owned land. He reviewed the history of the property (fire station, police station, American Legion, community gardens). The American Legion is interested in purchasing some land for additional parking and the council has reached an agreement on a purchase price and other elements of the sale as outlined in the report. Staff is working on finalizing an appropriate purchase agreement. Council Member Kusterman asked why an ordinance is required and Director Grochala noted that state law allows the sale of property generally but the city charter calls for ordinance approval in order to sell land. Council Member Manthey moved to approve the 1 st reading of Ordinance No as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. 6C) Consider Resolution No , Approving Professional Services Agreements with Landform and WSB & Associates, 2040 Comprehensive Plan Update Community Development Director Grochala explained that staff is recommending that the council authorize execution of agreements with Landform and WSB & Associates to provide services related to the city s required update of its comprehensive plan. The recommendation comes forward after an RFP process and Mr. Grochala stated that he is comfortable that these two organizations will provide good services to meet the city s needs in the update process. He briefly reviewed the budget proposed for the project, noting that a budget to cover costs is in place. Mayor Reinert asked staff to review the funding sources (within the city finance structure) and staff outlined the reasoning for each funding source. Council Member Kusterman asked, once the process begins with the consultant, how will the council be advised. Mr. Grochala explained the process of meetings with staff, the Planning and Zoning Board and elected officials. He is confident that the schedule is laid out and the hours and costs proposed are accurate. The council will be introduced into the process at the April work session. That will be followed this year by a joint meeting with the advisory boards. It s a process that the city goes through every ten years. There is a public information and outreach element included in plans. Mayor Reinert promised that the council will remain observant of the quality of life that residents love in the city as this process of planning for the future proceeds. Council Member Manthey moved to approve Resolution No as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. Council Member Rafferty abstained from voting (possible professional conflict of interest). 3

100 COUNCIL MINUTES March 27, 2017 DRAFT UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY EVENTS AMERICAN LEGION POST 566 will hold a fish fry on Friday s from 4:00 p.m. 8:00 p.m. through Lent LINO LAKES ELEMENTARY SCHOOL CARNIVAL will be held Saturday, April 1 from 11:00 a.m. -3:00 p.m. SPAGHETTI FUNDRAISER DINNER will be held at the American Legion to benefit 4H on Sunday, April 2 from 4:00 p.m. to 7:00 p.m. COMMUNITY CALENDAR Community Calendar A Look Ahead March 27, 2017 through April 10, 2017 Thursday, March 30 6:30 pm, Community Room Charter Commission Monday, April 3 6:00 pm, Community Room Council Work Session Monday, April 10 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Maher moved to adjourn at 7:00 p.m. Council Member Rafferty seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting, April 10, Julianne Bartell, City Clerk Jeff Reinert, Mayor 4

101 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: April 10, 2017 TOPIC: Advisory Board Appointment VOTE REQUIRED: 3/5 INTRODUCTION Each year, the city council appoints or reappoints citizens to serve on council advisory boards. BACKGROUND The city advertised and received an application for the Park and Recreation Board from Kelly Jo McDonnell. She has been interviewed. Park and Recreation Board Advisory Committee 1 vacancy (1 term expires Dec. 31, 2019) Kelly Jo McDonnell RECOMMENDATION Approve advisory board appointment as listed above.

102 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Karissa Henning, Human Resources Manager MEETING DATE: April 10, 2017 TOPIC: Appointment of Scanner Operator VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the hiring of a Scanner Operator. BACKGROUND In late February the previous scanner operator, Kristine Kroll, was promoted to a position within the Public Services Department. The City re-advertised for the scanner operator position and made a conditional job offer to Thomas DeBilzan. His hourly rate would be $11.50 an hour. Mr. DeBilzan would start on April 12, 2017, and work an average of 24 hours a week. RECOMMENDATION Approve the appointment of Thomas DeBilzan as Scanner Operator.

103 CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: April 10, 2017 TOPIC: Public Safety Department Police Division Vehicle Replacement Policy VOTE REQUIRED: 3/5 INTRODUCTION As directed by Council, staff has prepared a vehicle replacement plan for Police Division vehicle replacement. BACKGROUND During the Council Work Session on April 3, 2017 Council provided further direction on the draft vehicle replacement plan for the Police Division and staff revised the policy as directed by Council. The revised vehicle replacement policy for the Police Division is attached for Council consideration and action. RECOMMENDATION Staff brings this policy forward as directed by Council for consideration and action. ATTACHMENTS Revised Police Division Vehicle Replacement Policy

104 City of Lino Lakes Public Safety Department Police Division Vehicle Replacement Policy [Draft] 1. Purpose The purpose of this Vehicle Replacement Policy is to propose a vehicle replacement plan for the Police Division to follow, and to establish the specific vehicle needs and requirements of the City. This document may be modified or updated annually due to the changing needs of citizens or changes in the automotive industry. 2. Objectives The primary objectives of the City of Lino Lakes is to control the overall cost of operating and maintaining the fleet of vehicles, to maintain the vehicles in a manner that extend their useful life, to control the growth in size of the fleet, to standardize the composition of the fleet, and to accurately budget for maintenance replacement costs. All new purchases for vehicles are part of the budget cycle and are coordinated through the City Administrator for recommendation. 3. Acquisition The goal of the City s acquisition practices is to obtain the lowest possible price and the highest possible quality for vehicles. Before preparation of the Police Capital Equipment Plan, the Public Safety Director will review the vehicle replacement schedule and appropriate maintenance and repair records with the Public Services Director and Mechanic and plan the acquisition of replacement vehicles. Any request for new vehicles that will increase the size of the fleet must be approved by the City Council. 4. Maintenance The goal of the Public Safety Department is to keep vehicles in sound operating condition. Accurate and complete vehicle maintenance records are an important tool for making responsible management decisions. Preventative maintenance routines and intervals are based on local driving conditions and manufacturer s recommendations of each type of vehicle. Preventative maintenance is the key to avoiding the repair or replacement of costly major vehicle components such as engines, transmissions, and drive trains. Appropriate records for each vehicle are maintenance logs, fuel usage logs, and cumulative costs of parts and labor. 5. Replacement It is the policy of the City of Lino Lakes to replace police vehicles after five years or 90,000 miles of use a minimum of 100,000 miles. The goal is to keep the vehicle for at least five years. However, vehicle maintenance costs are variable and distinct to each vehicle. The ultimate aim is to analyze the costs associated with a vehicle and to identify the point when each vehicle is reasonably depreciated but not yet incurring significant maintenance costs. Based on the vehicle 1

105 records, it may be determined that a vehicle can be replaced later or may need to be replaced earlier than the schedule calls for. Any request for replacing vehicles must be cost-justified to the City Administrator and City Council. 6. Guidelines and Procedures The Police Division has inventoried existing vehicles and has prepared a replacement schedule for police vehicles. The schedule will be updated annually and will be used as the basis for planning for the replacement of vehicles through the annual budget. Each vehicle recommended for replacement will include the following information: a. Age in years, also known as life b. a. Miles of use c. b. Useful life (based on commonly used standards for police vehicles) d. c. Cost of maintenance e. d. Overall condition (mechanical, operating, safety, and appearance) f. e. Downtime g. f. Availability of replacement parts h. g. Funding The guideline for vehicles considered for replacement is primarily based on five years of age or 90,000 miles of use 100,000 miles of use, but additional consideration is given to age, functionality, and overall condition of the vehicle. As vehicles reach this the 100,000 mile threshold for age or miles, maintenance evaluations will be performed by the Public Services Director and Mechanic. If the evaluation indicates the vehicle would be economical to retain for an additional year, the vehicle will be retained. Depending on the availability of funds, vehicles will be replaced when they are at the end of their economic life, no longer safe to operate, not reliable enough to perform their intended function, or there is a demonstrated cost savings to the City of Lino Lakes. 2

106 CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No Accepting Plans and Specifications and Authorizing the Advertisement for Bids, Northpointe Park Development Project, Rick DeGardner VOTE REQUIRED: 3/5 Vote Required INTRODUCTION NorthPointe is a 94 acre residential subdivision located northeast of the intersection of Birch Street and 20th Avenue South consisting of a residential density mix of 227 single family lots and an 88 unit senior multi-family residence. Staff is requesting Council approval of the plans and specifications and authorizing the advertisement for bids for the Northpointe Park Development Project. The complete Project Manual is available for review at City Hall. BACKGROUND The schedule for this project is as follows: City Council Approves Plans and Specifications April 10, 2017 City Council Authorizes Ad for Bids April 10, 2017 City Open Bids May 10, 2017 City Council Awards Contract May 22, 2017 Substantial Completion July 21, 2017 Final Completion August 4, 2017 Funding for this project is the Dedicated Parks Fund. RECOMMENDATION Staff recommends adoption of Resolution No Accepting Plans and Specifications and Authorizing the Advertisement for Bids for the Northpointe Park DevelopmentProject. ATTACHMENTS 1. Resolution No Project Manual Cover 3. Northpointe Park Master Plan

107 CITY OF LINO LAKES RESOLUTION NO RESOLUTION ACCEPTING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMNT FOR BIDS, NORTHPOINTE PARK DEVELOPMENT PROJECT WHEREAS, NorthPointe is a 94 acre residential subdivision located northeast of the intersection of Birch Street and 20th Avenue South consisting of a residential density mix of 227 single family lots and an 88 unit senior multi-family residence; and WHEREAS, Staff is requesting Council approval of the plans and specifications and authorizing the advertisement for bids for the Northpointe Park Development Project; and WHEREAS, The schedule for this project is as follows: City Council Approves Plans and Specifications April 10, 2017 City Council Authorizes Ad for Bids April 10, 2017 City Open Bids May 10, 2017 City Council Awards Contract May 22, 2017 Substantial Completion July 21, 2017 Final Completion August 4, 2017 WHEREAS, Funding for this project is the Dedicated Parks Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The Public Services Director is directed to advertise for bids, open bids, and bring forth the bid results to the City Council for consideration. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be publicly opened at City Hall on May 10, 2017 at 10:00am by the City Clerk and Public Services Director. The bids will then be tabulated, and will be considered by the Council at 6:30 p.m. on May 22, 2017, in the Council chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier s check, bid bond or certified check payable to the City of Lino Lakes for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 10th day of April, The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof:

108 The following voted against same: ATTEST: Jeff Reinert, Mayor Julianne Bartell, City Clerk

109 PROJECT MANUAL NORTHPOINTE PARK DEVELOPMENT April 17, 2017 Prepared for: City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN Anoka County WSB PROJECT NO

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111 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No , Approving Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to Approve Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House. BACKGROUND The original contract for construction of Well No. 6 Pump House was in the amount of $756, There were two change orders for a net increase of $10, Change Order No. 1 included a deduct to change the chlorine scale from electronic to hydraulic. Change Order No. 2 was for the construction of a retaining wall and deducts related to City furnished materials and minor plan changes. The final amount earned by the contractor for this project is $766, The final payment to Rice Lake Construction Group is in the amount of $50, The final construction costs are under the construction budget of $877, RECOMMENDATION Approve Resolution No , Approving Change Orders No. 1 & 2, and Final Payment No. 8, for the Construction of Well No. 6 Pump House in the amount of $50, to Rice Lake Construction Group. ATTACHMENTS 1. Resolution Pay Request No. 8 & Final

112 CITY OF LINO LAKES RESOLUTION NO APPROVING CHANGE ORDERS NO. 1 & 2, FINAL PAYMENT NO. 8, FOR THE CONSTRUCTION OF WELL NO. 6 PUMP HOUSE WHEREAS, pursuant to Resolution No , adopted on October 26, 2015, the City Council, awarded the contract for the Construction of Well No. 6 Pump House to Rice Lake Construction Group; and WHEREAS, the contractor has satisfactorily completed the improvement and a complete summary of costs are detailed in Change Orders No. 1 & 2 and Payment No. 8 (Final); NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED, that Change Orders No. 1 & 2 and Payment Request No. 8 (Final) is hereby approved for a final contract amount of $766, Adopted by the Council of the City of Lino Lakes this 10 th day of April, The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor

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116 CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No , Accepting bids, Awarding a Construction Contract, and Approving Construction Services Contract with WSB and Associates, 2017 Mill and Overlay Project VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to accept bids, award construction contract, and approving construction services contract with WSB and Associates for the 2017 Mill and Overlay Project contract. BACKGROUND The 2017 Mill and Overlay Project includes the following: Base Bid SCHEDULE A (MILL AND OVERLAY) Construction includes Mill and Overlay and Storm Sewer Improvements to 2 nd Avenue from Lake Street to Elm Street, Glenview Avenue and Parkview Drive from 2 nd Avenue to Glenview Lane, and Elm Street from Lake Drive to Grey Heron Drive. Base Bid B (SEAL COAT) Construction includes Bituminous Sealcoat public streets within the subdivisions of Pine Glen, Marshan Meadows and Grandview, Foxborough, Vaughan Addition, Oakwood View and Woodridge Estates. Alternate 1 (MILL AND OVERLAY GLENVIEW LANE) Construction includes Mill and Overlay Improvements to Glenview Lane from Glenview Drive Glenview Avenue. Alternate 2 (TEXAS UNDERSEAL 2 ND AVENUE) Construction includes application of a bituminous sealcoat prior to the bituminous overlay of 2 nd Avenue to reduce reflective cracking. Bids were received for the above-referenced project on Thursday, March 30, A total of seven bids were received. The bids were checked for mathematical accuracy and tabulated.

117 BASE BID (SCHEDULES A&B) ALTERNATE 1 (GLENVIEW LN M & O) ALTERNATE 2 (TEXAS UNDERSEAL) CONTRACTOR TOTAL BID North Valley, Inc. $406, $51, $34, $492, Park Construction Co. $418, $47, $29, $495, Northwest Asphalt, Inc. $434, $50, $31, $515, TA Schifsky & Sons, Inc. $425, $59, $32, $517, Astech Corp $483, $63, $34, $581, Omann Contracting Co, Inc. $491, $61, $33, $586, Hardrives, Inc. $496, $66, $34, $597, The low bid was submitted by North Valley Inc., Nowthen, Minnesota, in the amount of $492, WSB and Associates has submitted a proposal to complete the construction services for the 2017 Mill and Overlay Project in the amount of $38, The budget for the project is $580, including construction costs, contingency, and soft costs. The completion date for this project is August 18, RECOMMENDATION Staff recommends adoption of Resolution No , Accepting the Base Bid and Alternates, Awarding a Construction Contract in the amount of $492, to North Valley, Inc., and Approving the Construction Services Contract with WSB and Associates for the 2017 Mill and Overlay Project, in the amount of $38, ATTACHMENTS 1. Resolution No Bid Tabulation 3. WSB Proposal

118 CITY OF LINO LAKES RESOLUTION NO RESOLUTION ACCEPTING BASE BID AND ALTERNATES, AWARDING A CONSTRUCTION CONTRACT, AND APPROVING THE CONSTRUCTION SERVICES CONTRACT, 2017 MILL AND OVERLAY PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the 2017 Mill and Overlay Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BASE BID (SCHEDULES A&B) ALTERNATE 1 (GLENVIEW LN M & O) ALTERNATE 2 (TEXAS UNDERSEAL) CONTRACTOR TOTAL BID North Valley, Inc. $406, $51, $34, $492, Park Construction Co. $418, $47, $29, $495, Northwest Asphalt, Inc. $434, $50, $31, $515, TA Schifsky & Sons, Inc. $425, $59, $32, $517, Astech Corp $483, $63, $34, $581, Omann Contracting Co, Inc. $491, $61, $33, $586, Hardrives, Inc. $496, $66, $34, $597, WHEREAS, it appears that North Valley, Inc. is the lowest responsible bidder; WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with North Valley, Inc., in the name of the City of Lino Lakes for the construction of the 2017 Mill and Overlay Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB and Associates, Inc., in the name of the City of Lino Lakes for the construction services of the 2017 Mill and Overlay Project in the amount of $38, The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 10 th day of April, The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof:

119 The following voted against same: ATTEST: Jeff Reinert, Mayor Julianne Bartell, City Clerk

120 Project Bid Abstract Page 1 of 6 WSB Project Bid Abstract 2017 Mill and Overlay Project Project Name: Client: City of Lino Lakes Bid Opening: 03/30/ :00 AM Project No.: Owner: City of Lino Lakes, MN Project: Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons, Inc. Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) MOBILIZATION LS 1 $6, $6, $17, $17, $18, $18, $16, $16, REMOVE AND REPLACE CONCRETE CURB AND GUTTER L F 540 $43.38 $23, $44.10 $23, $40.65 $21, $32.00 $17, REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 30 $14.70 $ $10.90 $ $10.00 $ $68.50 $2, REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 30 $14.70 $ $8.15 $ $5.00 $ $7.00 $ REMOVE BITUMINOUS PAVEMENT S Y 630 $5.45 $3, $6.45 $4, $2.00 $1, $5.00 $3, REMOVE CASTING EACH 2 $ $ $93.80 $ $ $ $ $ SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 100 $6.40 $ $2.70 $ $3.00 $ $2.50 $ SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 300 $3.04 $ $2.45 $ $2.50 $ $2.50 $ SALVAGE AND REINSTALL MAILBOX EACH 1 $ $ $ $ $ $ $ $ STREET SWEEPER (WITH PICKUP BROOM) HOUR 10 $ $1, $ $1, $ $1, $ $1, BITUMINOUS PATCHING MIXTURE TON 100 $ $10, $81.20 $8, $ $10, $85.00 $8, MILL BITUMINOUS SURFACE S Y $0.89 $12, $0.68 $9, $2.50 $33, $1.25 $16, JOINT ADHESIVE - MASTIC L F $0.50 $7, $0.47 $6, $0.47 $6, $0.50 $7, BITUMINOUS MATERIAL FOR TACK COAT GAL 3030 $3.04 $9, $2.20 $6, $0.01 $30.30 $1.50 $4, TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 4200 $51.98 $218, $55.20 $231, $50.78 $213, $57.20 $240, TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 30 $72.34 $2, $35.50 $1, $35.00 $1, $27.00 $ ADJUST GATE VALVE EACH 28 $69.38 $1, $ $8, $ $8, $ $5, IRRIGATION SYSTEM REPAIR EACH 2 $ $ $ $ $ $ $ $ RECONSTRUCT DRAINAGE STRUCTURE EACH 12 $ $11, $1, $12, $ $10, $ $8, CASTING ASSEMBLY EACH 2 $ $1, $ $1, $ $1, $ $1, ADJUST FRAME & RING CASTING EACH 16 $ $4, $ $2, $ $6, $ $6, " CONCRETE DRIVEWAY PAVEMENT S Y 30 $91.36 $2, $72.70 $2, $80.00 $2, $67.00 $2, REPAIR DOG FENCE EACH 2 $ $ $ $ $ $ $ $ TRAFFIC CONTROL LS 1 $1, $1, $1, $1, $18, $18, $4, $4,500.00

121 Project Bid Abstract Page 2 of 6 Project: Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons, Inc. Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price STORM DRAIN INLET PROTECTION EACH 40 $ $5, $ $4, $ $4, $92.70 $3, SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650 $4.27 $2, $4.05 $2, $4.00 $2, $3.09 $2, SEED MIXTURE LB 10 $5.34 $53.40 $5.05 $50.50 $5.00 $50.00 $14.42 $ SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 450 $21.35 $9, $20.20 $9, $20.00 $9, $18.54 $8, EROSION CONTROL BLANKETS CATEGORY 3 S Y 100 $2.13 $ $2.00 $ $2.00 $ $7.47 $ SEEDING (INCL TOPSOIL & FERT) ACRE 0.01 $85, $ $80, $ $80, $ $61, $ " DBLE SOLID LINE PAINT L F 600 $0.13 $78.00 $0.12 $72.00 $0.12 $72.00 $0.52 $ CROSSWALK MARKING-PAINT S F 540 $3.63 $1, $3.45 $1, $3.40 $1, $1.29 $ PAVEMENT MESSAGE - PAINT S F 320 $3.63 $1, $3.45 $1, $3.40 $1, $3.09 $ " BROKEN LINE - PAINT L F 1000 $0.06 $60.00 $0.06 $60.00 $0.06 $60.00 $0.26 $ " SOLID LINE - PAINT L F 9500 $0.06 $ $0.06 $ $0.06 $ $0.19 $1, Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $344, $362, $379, $368, SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT) MOBILIZATION LS 1 $2, $2, $1.00 $1.00 $2, $2, $2, $2, BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL $0.56 $6, $0.52 $5, $0.50 $5, $0.50 $5, SEAL COAT AGGREGATE FA-1 CLASS A (TRAP ROCK) S Y $1.24 $53, $1.15 $50, $1.10 $47, $1.13 $49, Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $62, $55, $55, $57, ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE) MOBILIZATION LS 1 $1, $1, $1.00 $1.00 $2, $2, $2, $2, REMOVE BITUMINOUS PAVEMENT S Y 50 $6.94 $ $6.45 $ $2.00 $ $7.00 $ REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20 $14.68 $ $10.90 $ $10.00 $ $5.00 $ REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 20 $14.68 $ $8.15 $ $5.00 $ $5.00 $ SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 30 $6.40 $ $2.70 $81.00 $3.00 $90.00 $5.00 $ SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 130 $3.04 $ $2.45 $ $2.50 $ $5.00 $ REMOVE AND REPLACE CONCRETE CURB & GUTTER L F 50 $43.38 $2, $44.10 $2, $40.65 $2, $35.00 $1, BITUMINOUS PATCHING MIXTURE TON 10 $ $1, $81.30 $ $ $1, $ $1, MILL BITUMINOUS SURFACE S Y 2300 $1.70 $3, $0.68 $1, $2.50 $5, $2.00 $4, JOINT ADHESIVE - MASTIC L F 2600 $0.50 $1, $0.47 $1, $0.47 $1, $0.50 $1, BITUMINOUS MATERIAL FOR TACK COAT GAL 430 $3.04 $1, $2.20 $ $0.01 $4.30 $2.50 $1, TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 600 $52.27 $31, $55.20 $33, $50.78 $30, $57.20 $34, TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 20 $72.29 $1, $35.50 $ $35.00 $ $30.00 $ ADJUST GATE VALVE EACH 3 $69.38 $ $ $ $ $ $ $ IRRIGATION SYSTEM REPAIR EACH 1 $ $ $ $ $ $ $ $ ADJUST FRAME & RING CASTING EACH 4 $ $1, $ $ $ $1, $ $2, " CONCRETE DRIVEWAY PAVEMENT S Y 20 $91.36 $1, $72.70 $1, $80.00 $1, $65.00 $1,300.00

122 Project Bid Abstract Page 3 of 6 Project: Mill and Overlay Project North Valley, Inc. Park Construction Company - Mpls Northwest Asphalt, Inc. T. A. Schifsky & Sons, Inc. Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price REPAIR DOG FENCE EACH 1 $ $ $ $ $ $ $ $ TRAFFIC CONTROL LS 1 $ $ $ $ $ $ $4, $4, STORM DRAIN INLET PROTECTION EACH 4 $ $ $ $ $ $ $90.00 $ SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 50 $4.27 $ $4.05 $ $4.00 $ $3.50 $ SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 30 $21.35 $ $20.20 $ $20.00 $ $20.00 $ Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $51, $47, $50, $59, ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE) MOBILIZATION LS 1 $2, $2, $1.00 $1.00 $2, $2, $2, $2, BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 5500 $4.33 $23, $4.00 $22, $3.85 $21, $0.50 $2, SEAL COAT AGGREGATE FA-3 CLASS 1 (TRAP ROCK) S Y $0.39 $8, $0.36 $7, $0.35 $7, $1.22 $26, Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34, $29, $31, $32, Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $344, $362, $379, $368, Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $62, $55, $55, $57, Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $51, $47, $50, $59, Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34, $29, $31, $32, Totals for Project $492, $495, $515, $517,355.10

123 Project Bid Abstract Page 4 of 6 Project: Mill and Overlay Project Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Line No. Item SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY) Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price MOBILIZATION LS 1 $20, $20, $5, $5, $32, $32, REMOVE AND REPLACE CONCRETE CURB AND GUTTER L F 540 $45.59 $24, $53.44 $28, $44.04 $23, REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 30 $18.33 $ $12.75 $ $14.40 $ REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 30 $10.00 $ $14.89 $ $19.43 $ REMOVE BITUMINOUS PAVEMENT S Y 630 $3.95 $2, $6.48 $4, $2.35 $1, REMOVE CASTING EACH 2 $ $ $ $ $ $ SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 100 $3.75 $ $3.00 $ $5.63 $ SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 300 $3.00 $ $2.25 $ $3.76 $1, SALVAGE AND REINSTALL MAILBOX EACH 1 $ $ $ $ $ $ STREET SWEEPER (WITH PICKUP BROOM) HOUR 10 $ $1, $ $1, $ $1, BITUMINOUS PATCHING MIXTURE TON 100 $ $20, $ $13, $ $11, MILL BITUMINOUS SURFACE S Y $0.95 $12, $1.14 $15, $1.41 $19, JOINT ADHESIVE - MASTIC L F $0.55 $8, $0.49 $7, $0.52 $7, BITUMINOUS MATERIAL FOR TACK COAT GAL 3030 $3.00 $9, $2.50 $7, $1.54 $4, TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON 4200 $59.90 $251, $69.50 $291, $64.82 $272, TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 30 $33.00 $ $65.00 $1, $43.97 $1, ADJUST GATE VALVE EACH 28 $ $5, $ $12, $ $10, IRRIGATION SYSTEM REPAIR EACH 2 $82.00 $ $ $ $ $ RECONSTRUCT DRAINAGE STRUCTURE EACH 12 $1, $18, $1, $13, $ $7, CASTING ASSEMBLY EACH 2 $ $ $ $ $ $ ADJUST FRAME & RING CASTING EACH 16 $ $9, $ $3, $ $6, " CONCRETE DRIVEWAY PAVEMENT S Y 30 $80.00 $2, $77.34 $2, $32.53 $ REPAIR DOG FENCE EACH 2 $ $ $ $ $ $ TRAFFIC CONTROL LS 1 $1, $1, $2, $2, $3, $3, STORM DRAIN INLET PROTECTION EACH 40 $ $8, $ $5, $ $5, SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 650 $4.68 $3, $3.10 $2, $3.30 $2, SEED MIXTURE LB 10 $14.00 $ $5.16 $51.60 $11.01 $ SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 450 $20.33 $9, $15.48 $6, $27.53 $12, EROSION CONTROL BLANKETS CATEGORY 3 S Y 100 $6.85 $ $2.06 $ $4.40 $ SEEDING (INCL TOPSOIL & FERT) ACRE 0.01 $16, $ $42, $ $82, $ " DBLE SOLID LINE PAINT L F 600 $0.55 $ $0.21 $ $0.13 $ CROSSWALK MARKING-PAINT S F 540 $1.38 $ $3.10 $1, $3.74 $2, PAVEMENT MESSAGE - PAINT S F 320 $3.30 $1, $4.13 $1, $3.74 $1, " BROKEN LINE - PAINT L F 1000 $0.28 $ $0.11 $ $0.07 $70.00

124 Project Bid Abstract Page 5 of 6 Project: Mill and Overlay Project Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price " SOLID LINE - PAINT L F 9500 $0.20 $1, $0.11 $1, $0.07 $ Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $418, $433, $435, SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT) MOBILIZATION LS 1 $10, $10, $3, $3, $2, $2, BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL $2.00 $21, $0.52 $5, $0.55 $5, SEAL COAT AGGREGATE FA-1 CLASS A (TRAP ROCK) S Y $0.78 $33, $1.14 $49, $1.21 $52, Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $65, $58, $61, ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE) MOBILIZATION LS 1 $10, $10, $1, $1, $5, $5, REMOVE BITUMINOUS PAVEMENT S Y 50 $10.00 $ $12.30 $ $13.69 $ REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20 $18.50 $ $12.76 $ $10.68 $ REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 20 $20.00 $ $12.76 $ $28.19 $ SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 30 $3.75 $ $3.00 $90.00 $37.56 $1, SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 130 $3.00 $ $2.25 $ $6.26 $ REMOVE AND REPLACE CONCRETE CURB & GUTTER L F 50 $45.59 $2, $53.44 $2, $41.29 $2, BITUMINOUS PATCHING MIXTURE TON 10 $ $2, $ $1, $ $1, MILL BITUMINOUS SURFACE S Y 2300 $1.75 $4, $1.14 $2, $3.19 $7, JOINT ADHESIVE - MASTIC L F 2600 $0.52 $1, $0.49 $1, $0.52 $1, BITUMINOUS MATERIAL FOR TACK COAT GAL 430 $3.00 $1, $2.50 $1, $1.54 $ TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 600 $53.85 $32, $69.50 $41, $60.48 $36, TYPE SP 9.5 WEARING COURSE MIX (2,C) 3.0" THICK SQ YD 20 $35.00 $ $65.00 $1, $63.15 $1, ADJUST GATE VALVE EACH 3 $ $ $ $1, $ $1, IRRIGATION SYSTEM REPAIR EACH 1 $ $ $ $ $ $ ADJUST FRAME & RING CASTING EACH 4 $ $2, $ $ $ $1, " CONCRETE DRIVEWAY PAVEMENT S Y 20 $79.20 $1, $77.34 $1, $89.18 $1, REPAIR DOG FENCE EACH 1 $ $ $ $ $ $ TRAFFIC CONTROL LS 1 $1, $1, $1, $1, $ $ STORM DRAIN INLET PROTECTION EACH 4 $ $ $ $ $ $ SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 50 $4.20 $ $3.10 $ $5.51 $ SODDING, TYPE LAWN (INCL. TOPSOIL & FERT.) S Y 30 $20.50 $ $15.48 $ $27.53 $ Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $63, $61, $66, ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE) MOBILIZATION LS 1 $10, $10, $3, $3, $2, $2, BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2) GAL 5500 $4.00 $22, $0.52 $2, $4.24 $23, SEAL COAT AGGREGATE FA-3 CLASS 1 (TRAP ROCK) S Y $0.10 $2, $1.24 $27, $0.39 $8,541.00

125 Project Bid Abstract Page 6 of 6 Project: Mill and Overlay Project Astech Corp. Omann Contracting Companies, Inc. Hardrives, Inc. (Rogers) Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34, $33, $34, Total SCHEDULE A - SURFACE IMPROVEMENTS (MILL AND OVERLAY): $418, $433, $435, Total SCHEDULE B - SURFACE IMPROVEMENTS (SEAL COAT): $65, $58, $61, Total ALTERNATE 1 - SURFACE IMPROVEMENTS (MILL AND OVERLAY - GLENVIEW LANE): $63, $61, $66, Total ALTERNATE 2 - SURFACE IMPROVEMENTS (TEXAS UNDERSEAL - 2ND AVENUE): $34, $33, $34, Totals for Project $581, $586, $597, I hereby certify that this is an exact reproduction of bids received. Certified By: License No Date: March 30, 2017

126 April 3, 2017 engineering planning environmental construction 701 Xenia Avenue South Suite 300 Minneapolis, MN Tel: Fax: Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN Re: Request for Proposal to Provide Construction Services for the 2017 Mill and Overlay Improvement Project City of Lino Lakes, MN WSB Project No Dear Mr. Grochala: WSB & Associates, Inc. is pleased to present to you this proposal for professional engineering services associated with the City s 2017 Mill and Overlay Improvement Project. This would be subsequent to the City Council awarding the construction contract for the project to North Valley Inc. in the amount of $492, Our construction services scope of work includes the following tasks: Contract Administration Construction Observation Construction Staking Materials Testing Coordination The engineering fee to complete the 2017 Mill and Overlay Improvement Project, on an hourly not to exceed basis, is as follows: Contract Administration... $ 12,023 Construction Inspection Services.. $ 24,792 (Staking $4,236 included) Material Testing Coordination... $ 2,068 Total Fee $ 38,883 Our construction observation fees are estimated hourly, based on part time inspection of twenty (20) hours per week, and the contractor substantially completing the work in approximately eight (8) weeks. We will work diligently with the City and the contractor to ensure a timely schedule is kept in accordance with the plans and specifications. WSB & Associates assumes the City will coordinate a City hired sub-consultant to provide the materials testing services required for the project, but the responsibility to coordinate and schedule these activities in a timely manner is included in WSB s scope of work. Equal Opportunity Employer wsbeng.com S:\Community Development\Projects\Capital Improvement Projects\2017 Mill and Overlay Project\Staff Reports\ CC Award Const Contract & Engineering\4. Proposal WSB.doc

127 Mr. Michael Grochala April 3, 2017 Page 2 A detailed list of project tasks is defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. This letter represents our complete understanding of the 2017 Mill and Overlay Improvement Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at Sincerely, WSB & Associates, Inc. Diane Hankee, PE Associate ACCEPTED BY: City of Lino Lakes Name Title Date S:\Community Development\Projects\Capital Improvement Projects\2017 Mill and Overlay Project\Staff Reports\ CC Award Const Contract & Enginee

128 WSB & Associates I nc. ESTI M ATE OF COST 2017 M ill and Overlay I mprovement Project M ill and Overlay, Sealcoat and Texas Underseal Lino Lakes, M innesota Task A B Project Manager Project Engineer Lead Project Two Person Inspector Survey Crew Clerical Total WORK TASK Contract No Ed Youngquist Diane Hankee Karla Pederson Hours Cost Description PROJECT MANAGEMENT (time included within specific phases) CONTRACT ADMINISTRATION Pre-Construction Conference $ Weekly Meeting (Assume 4 meetings) $1, Public Notification and Response $1, Documentation Review $ Contract Administration $1, Monthly Pay Estimates $1, Final Pay Voucher $1, Materials Certification $1, Materials Certification Summary $ Final Documentation $1, SUBTOTAL CONTRACT ADMINISTRATION $12, C CONSTRUCTION INSPECTION SERVICES Pre-Project Inspection / Removal Measurements $1, Part Time Construction Inspection $14, Traffic Control Inspection $1, Construction Staking & coordination $4, Punchlist / Final Inspection $4, SUBTOTAL CONSTRUCTION INSPECTION SERVICES $24, D M ATERIALS TESTING COORDINATION Testing Documentation $ Grading & Base Field Testing Coordination / Review $ Bituminous Field Testing Coordination / Review $ Materials Testing Coordination $ SUBTOTAL MATERIALS TESTING COORDINATION $2, Assume May 15, 2017 Start Date/ August 18, 2017 Substantial Completion Date Total Hours Hourly Costs WSB SALARY COSTS $7, $5, $19, $3, $2, $38,883.00

129 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: April 10, 2017 TOPIC: Consider Resolution No Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of a Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street. BACKGROUND Complete Application Date: February 13, Day Review Deadline: April 14, Day Review Deadline: June 13, 2017 Environmental Board Meeting: NA Park Board Meeting: NA Planning & Zoning Board Meeting: March 08, 2017 City Council Work Session: April 03, 2017 City Council Meeting: April 10, 2017 The applicant, Stephen Witzel, submitted a Land Use Application for a conditional use permit for a Home Occupation Permit Level C to be located at 180 Pine Street. Mr. Witzel owns Mobile Maintenance, Inc, a handyman service that specializes in the repair and service on manufactured home on the lots where they are located. Mr. Witzel currently resides at 925 Evergreen Trail in Lino Lakes and is considering moving to 180 Pine Street. ANALYSIS Zoning and Land Use The parcel is zoned R-Rural and allows for a Home Occupation Permit Level C with a conditional use permit. 1

130 Current Zoning Current Land Use Future Land Use per CP R, Rural Rural Residential Urban Reserve Utility Staging Area Post 2030 Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North (City of Columbus) Residential Rural Residential 2030 Rural Residential East R, Rural Rural Residential Urban Reserve South R, Rural Rural Residential Urban Reserve West R, Rural Rural Residential Urban Reserve Section regulates Home Occupation Permits. A Level C entails a more intense home occupancy use of the property in regards to the number of on-site employees, customers and traffic and requires a conditional use permit. The ordinance details requirements under (6) General Provisions and (9) Home Occupation Level C. These requirements must be in compliance at all times. The applicant has acknowledged these requirements in his submitted narrative. It should be noted that although the applicant uses the word intend in many of the responses, the requirements must be met at all times. Site Plan Review Site Plan The applicant submitted an aerial map indicating the locations of the existing house and accessory structures. The home occupation will operate out of the smaller accessory structure noted as office/storage. A small office and restroom are proposed to be constructed. A parking area will be located to the north of the office/storage accessory structure. A trash dumpster is proposed to the west of the structure. Per the applicant s narrative: Mobile Maintenance, Inc. is a handyman service that specializes in the repair and service on manufactured homes on the lots where they are located. The daily activities would typically include employees coming to office to pick up workorders, load materials, go to the jobsite, provide repair services, and return to site to drop off workorders and pick up assignments for next day. Because no repairs to the homes are done at the office, there is typically no equipment used onsite. The materials that would be stored in the accessory structures would typically be furnace parts, plumbing parts, some lumbar, and other parts associated with the repair of manufactured homes. We do not usually 2

131 store materials outside. There is typically one employee in the office onsite during the day with other employees coming to the site to pick up their assignments and leaving. We occasionally have customers who want to purchase parts from the office but this is likely one per day, and typically less than that. Personal vehicle trips per day is less than 10. The number of deliveries and/or pickups is typically trash twice per week and material delivery on Thursdays. Although we are open for business 7 days a week, there are rarely employees at the office on weekends. If we have a dumpster onsite, it would probably be approximately 4 yards, behind the house, between two pole barns, where it cannot be seen from Pine Street. We can build a fence around it if necessary, but it cannot be seen from surrounding properties anyway. The parking area is adjacent to the building as shown on the site plan provided. It is approximately 50 ft wide by 20 ft. There is an existing, natural berm between Pine Street and the parking area in addition to a large tree and several other trees between Pine Street and the area that we plan to use for parking. There could be shrubs, or fencing to further screen the parking area from Pine Street if needed. There are several other areas that could be used for parking but we do not plan to have that many vehicles there anyway. We understand that we would need hard surface, or class 5, in the parking area. The office space would be in one of the existing accessory structures and would be approximately 12x20ft and have an ADA bathroom and a 10x10 break area. The interior finish would be sheetrock and all improvements would be inspected and be up to local code.. Comments: 1. The parking area shall be gravel surfaced. 2. No exterior trash dumpsters shall be allowed. 3. No more than one (1) trash hauler per week for both residential and commercial purposes shall be allowed. 4. No exterior storage of commercial or personal items/materials shall be allowed at any time. a. The parcel is 29 acres and there is no limit to the number of size of accessory structures that could be constructed on site to store items/materials. 5. A building permit is required for the office and restroom improvements. 6. Hours of operation shall be limited to Monday through Friday, 7 a.m. to 7 p.m. 7. All work and the use of power tools and/or equipment shall be performed inside the home occupation accessory structure with the garage doors closed. Grading Plan and Stormwater Management No grading plan or stormwater management is required. Public Utilities The site is served by private well and septic system. The septic system shall be designed and sized to accommodate the proposed office restroom. Landscaping and Tree Preservation Plan Landscaping and tree preservation is not required for the home occupation. 3

132 Wetlands Wetlands are located on portions of the parcel but are not impacted by the accessory structures or home occupation. The applicant shall be cognizant of the existence of the wetlands on site. Floodplain The 2015 DFIRM indicates Zone A floodplain on the parcel. The existing house and accessory structures do not appear to be impacted by the floodplain. Architectural Plans and Exterior Building Materials A building permit is required for the office/restroom improvements. Signage Per Chapter 1010: Signs, one sign with a maximum size of 6 square feet placed at least 10 feet from the property line is allowed without a permit. Site Improvement Performance Agreement A Site Improvement Performance Agreement is not required. Findings of Fact Staff is recommending denial of the conditional use permit due to Findings of Fact listed in Council Resolution No Major concerns are traffic, land use compatibility and noise. Traffic Pine Street is a major collector road. It is an unimproved, gravel road west of 4th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. Land Use Compatibility The proposed home occupation is not compatible with present and future land uses of the area in regards to increased personal vehicles (employee and customer), garbage haulers and delivery traffic on the gravel road. 4

133 Although the surrounding land uses are rural residential, the adjacent parcels are not standard 10 acre parcels (172 Pine Street is 0.4 acres and 234 Pine Street is 2.33 acres). Three (3) residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. Noise The proposed home occupation will involve uses and activities detrimental to persons or property. Traffic will increase on a gravel road. The applicant states that typically no equipment is used onsite. Any equipment used on site will generate excessive noise. Three (3) residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected. Planning and Zoning Board The Planning & Zoning Board held a public hearing on March 08, 2017 and the following comments were made: The neighboring resident at 172 Pine Street spoke in opposition to the conditional use permit due to concerns regarding increased traffic and outdoor storage. Chair Tralle expressed concerns regarding Mr. Witzel s current business operations at 925 Evergreen and outdoor storage. Board members also discussed traffic, outdoor storage and trash pickup. The applicant, Mr. Witzel, presented the Board with a list of 19 residents along Pine Street he had interviewed. The residents stated they were not opposed to a small handyman company operating out of a home. Mr. Witzel also asked each resident how many trips they took per day. It should be noted that while the resident survey indicated an average of 108 total trips, one trip is calculated as leaving the house and a second trip is returning home. Therefore, leaving home and returning home is a total of 2 trips. The survey indicated some residents as taking only 1 trip. Assuming the residents left and returned home, the 108 trips x 2 = 216 total trips. This is consistent with standard engineering practices of 10 trips per day for single family homes. The Board recommended denial of the conditional use permit with a 3-1 vote. RECOMMENDATION Staff and the Board recommend approval of the following item: Resolution No Denying Conditional Use Permit for Home Occupation Permit Level C at 180 Pine Street 5

134 ATTACHMENTS 1. Site Location Map 2. Aerial Map 3. Site Plan 4. Resolution No

135 180 Pine Street UV 14 IJ 140 IJ 53 I-35W UV 54 Lino Lakes UV 12 I-35E UV 23 Centerville UV 49 Circle Pines UV 21 IJ 84 Site Location Map µ 0 2,000 4,000 8,000 Feet

136 Pine Street Accessory Structure-Home Occupation Aerial Map µ 180 Pine Street Feet

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138 CITY OF LINO LAKES RESOLUTION NO RESOLUTION DENYING A CONDITIONAL USE PERMIT FOR HOME OCCUPATION LEVEL C (180 PINE STREET) WHEREAS, the City received an application for a Conditional Use Permit for Home Occupation Level C at 180 Pine Street and hereafter referred to as Development ; and WHEREAS, the parcel is zoned R-Rural and allows for a Home Occupation Permit Level C with a conditional use permit; and WHEREAS, the legal description of the subject property is: Property Identification No E 495 FT OF NW1/4 OF SEC 6 TWP 31 RGE 22, EX N 210 FT OF W 100 FT THEREOF, EX RD, SUBJ TO EASE OF REC; and WHEREAS, City staff has completed a review of the proposed Development based on an aerial map/site plan and narrative submitted by the applicant; and WHEREAS, a public hearing was held before the Planning & Zoning Board on March 8, 2017, and the Board recommended denial of the conditional use permit. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. The 29 acre parcel is guided Urban Reserve and zoned R, Rural. A Home Occupation Level C is allowed with a conditional use permit. b. Transportation Plan. Pine Street is a major collector road. It is an unimproved, gravel road west of 4 th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4 th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. 1

139 The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. c. Utility (Sewer and Water) Plans. The parcel is served by private well and septic system. The City s utility plans are not impacted. d. Local Water Management Plan. The City s Local Surface Water Management Plan (LSWMP) is incorporated into Chapter 2: Resource Management System Plan of the City s Comprehensive Plan. The goal of the LSWMP is to improve of the quality of surface waters by delivering good quality stormwater runoff to lakes and wetlands. The proposed home occupation will occur in an existing accessory structure on a 29 acre parcel. Stormwater runoff will not increase and surface water (wetlands) will not be impacted. e. Capital Improvement Plan. The proposed home occupation will increase traffic along a gravel portion of Pine Street. This will potentially increase City capital expenditures not part of the City s Capital Improvement Plan if road improvements or increased maintenance is required. f. Policy Plan. The proposed home occupation is consistent with the comprehensive plan (i.e. Policy Plan) in regards to land use, utility plans and local water management plan. The proposed home occupation is not consistent with the comprehensive plan in regards to the transportation or capital improvements plan. g. Natural Environment Plan. The City s Natural Environment Plan is incorporated into Chapter 2: Resource Management System Plan of the City s Comprehensive Plan. One goal of the Plan is to identify, protect and preserve the desirable natural areas and ecological and aquatic resources of the community. The City s greenway corridor exists along the parcel. The proposed home occupation will occur in an existing accessory structure and will not impact the City s Parks, Natural Open Space/Greenway and Trail System. 2

140 2. The proposed development application is compatible with present and future land uses of the area. The proposed home occupation is not compatible with present and future land uses of the area in regards to increased personal vehicles (employee and customer), garbage haulers and delivery traffic on the gravel road. Although the surrounding land uses are rural residential, the adjacent parcels are not standard 10 acre parcels (172 Pine Street is 0.4 acres and 234 Pine Street is 2.33 acres). Three (3) residential homes (166, 172 and 234 Pine Street) are also within 400 feet of the proposed accessory structure home occupation. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. The proposed home occupation conforms to the performance standards of the City Code. 4. Traffic generated by a proposed development application is within the capabilities of the City when: a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. 3

141 g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties, that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. Pine Street is a major collector road. It is an unimproved, gravel road west of 4 th Avenue. There are approximately 230 ADT (23 households x 10 trips per day) along this gravel section. The distance from 4 th Avenue to the subject site driveway is approximately 2,700 feet. Per the City Engineer, gravel roads are not efficient or cost effective when trips start to exceed 200 ADT. The proposed home occupation will increase personal traffic (employees and customers), heavy trash collection and delivery vehicles. The existing gravel road does not have structural design to accommodate the added traffic proposed by the home occupation. 5. The proposed development shall be served with adequate and safe water supply. The site is served by private well. The proposed home occupation and office/restroom can be served by the well. 6. The proposed development shall be served with an adequate and safe sanitary sewer system. The site is currently served by a private septic system. The septic system shall be designed and sized to accommodate the proposed restroom. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. The proposed home occupation will increase traffic along a gravel portion of Pine Street. This will potentially increase City capital expenditures not part of the City s Capital Improvement Plan if road improvements or increased maintenance is required. 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, 4

142 property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. The proposed home occupation will involve uses and activities detrimental to persons or property. Traffic will increase on a gravel road. The applicant states that typically no equipment is used onsite. Any equipment used on site will generate excessive noise. Three (3) residential homes (166, 172 and 234 Pine Street) within 400 feet of the proposed accessory structure home occupation would be affected. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. The natural features (wetlands) will not be impacted. There are no other known natural, scenic or historic features on the existing site. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby denies the conditional use permit for Home Occupation Level C at 180 Pine Street due to reasons listed in the Findings of Fact. Adopted by the Council of the City of Lino Lakes this 10 th day of April, The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor 5

143 CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: April 10, 2017 TOPIC: Consider Second Reading of Ordinance 02-17, Approving Sale of Land to American Legion Post 566. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the sale of land to American Legion Post 566. BACKGROUND In 1990 the Lino Lakes Economic Development Authority (EDA) purchased lots 12-16, Block 2, Carole s Estates for the construction of a Public Safety complex including a new Fire Station. The City acquired the land, from the EDA, through an installment purchase contract in 1990, as part of the project financing. In 1999, following completion of the Civic Complex, the City sold the former Police Station (Lot 15) to the American Legion. The Legion has recently expressed a need to expand parking to efficiently operate their existing facility. Lot 14, Block 2 of Carole s Estates 2 nd Addition is immediately south of the American Legion and is currently undeveloped. The property is approximately 1 acre in area. The property is currently being used for community gardens as a temporary use pending its sale and development. Through negotiations with the American Legion the City Council has reached sale price of $90,000. As part of the consideration the City will retain a 40 foot wide access, utility and drainage easement across the easternmost portion of the lot. This will allow future development access to Lots 12 and 13 which are still under City ownership. Staff will be working with the City Attorney and American Legion representatives to finalize the purchase agreement. The City Council approved the 1 st Reading on March 27, The City s Economic Development Authority will be executing a warranty deed, to the City, in accordance with the 1990 installment purchase contract. RECOMMENDATION Staff is recommending approval of the 2 nd Reading of Ordinance No ATTACHMENTS 1. Ordinance No General Location Map 3. Proposed Site Plan

144 1 st Reading: Publication: 2 nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO ORDINANCE APPROVING SALE OF LAND TO AMERICAN LEGION POST 566 The City Council of Lino Lakes ordains: Section 1. Property. The City is the fee owner of the Property legally described as: Section 2. Findings. Lot 14, Block 2, Carole s Estates 2 nd Addition, Anoka County. 1. The American Legion s existing facility is located at 7731 Lake Drive in Lino Lakes. The Legion has expressed a need to expand parking to efficiently operate their existing facility. 2. The City s Property is southwest of, and directly adjacent to, the American Legion s existing facility. The Property is vacant, and has been since the City acquired it. 3. The Legion would like to acquire the Property in order to construct a parking lot to service their existing facility. 4. The Property is not needed by the City for public purposes. It is in the best interests of the City to sell the Property to the American Legion for expansion of their facilities. Section 3. Easements City shall retain an access easement and a drainage and utility easement across the easternmost 40 feet of the Property. Section 4. Authorization The City Council approves the sale of the Property to American Legion Post 566. The Mayor and City Clerk are hereby authorized and directed to execute a purchase agreement, deed and other documents as may be necessary in order to sell the Property. Proceeds from the sale of the Property shall be used in accordance with the requirements of the City Charter.

145 Section 4. Effective Date. This ordinance shall be in full force and effect from and after 30 days following its passage and publication, in accordance with section 3.09 of the City Charter. Adopted by the Lino Lakes City Council this 10th day of April, The motion for the adoption of the foregoing ordinance was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor 2

146 12 D I ' ' -1 " P P VC 12 '' D IP AP DI ' ' P AP-1029 W1288 MH "-R CP CB '' D IP CB " PV C AP-1027 AP-1030 P CB '' DIP 10" PVC MH '' 8'' 12'' DIP DIP DIP MH0073 8'' MH0141 DIP -1 " PV C '' 12'' 12'' 10" PVC 12 I DP DIP DIP MH0030 6'' DIP MH TH ST "-R C 12 DI ' ' P AP W " PVC W0975 City Property Map American Legion Parking Lot Expansion Feet Ü Date: 3/24/2017