SPARTA TOWNSHIP COUNCIL. November 13, The meeting is called to order at 4:00 p.m.

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1 SPARTA TOWNSHIP COUNCIL November 13, 2017 PLEASE TAKE NOTICE that action will be taken on the following items at the regular Council meeting on Monday, November 13, 2017 in the Council Chambers, Sparta Township Municipal Building, 65 Main Street, Sparta, New Jersey. TIME: The meeting is called to order at 4:00 p.m. STATEMENT: Adequate notice of this meeting was provided to the public and the press on November 8, ROLL CALL G,H,M,Q,W, MGR.,ATTY., MUN CLERK RESOLUTION Open Public Meetings Act-Executive Session Motion _S_ SALUTE TO THE FLAG PROCLAMATION EAGLE SCOUT AWARD OPEN TO THE PUBLIC ITEMS NOT ON THE AGENDA 2. MANAGER S REPORT APPROVAL OF MANAGER S REPORT 3. OPEN TO THE PUBLIC RESOLUTIONS

2 2 4. RESOLUTIONS 4-1 One Day ABC License Pope John High School XXIII 4-2 One Day ABC License 200 Club of Sussex County 4-3 Resolution to Cancel Outstanding Check Balances 4-4 Resolution Rejecting All Bids For Bid #CN17-05 For Coating Of The 0.14 MG Seneca Water Storage Tank 4-5 Resolution Authorizing the Purchase of Bulk Rock Salt for the Department of Public Works via Sussex County Purchasing Agreement, Morris County Coop, and Somerset Coop for Resolution of the Township of Sparta Extending the Term of the Licensed Sewer Operator Shared Service Agreement with the Borough of Branchville 4-7 Resolution of the Township of Sparta Approving the Contract with Chelbus Cleaning Co., Inc. 4-8 Resolution Authorizing an Agreement for Animal Impound Services 4-9 Resolution Accepting Construction of CN 17-02: installation of wooden beam guardrail and posts at white lake recreation complex as complete 4-10 Police Accreditation 4-11 Resolution to Release Performance Bond For Public Service Electric & Gas Company ( PSE&G )

3 3 5. COUNCIL LIAISON REPORTS 6. OLD BUSINESS 7. NEW BUSINESS 8. EXPENDITURES 9. ADJOURNMENT Sparta s Website:

4 4 4-1 One Day ABC License Pope John High School XXIII BE IT RESOLVED by the Township Council of the Township of Sparta that permission be granted to Pope John High School XXIII, 28 Andover Road, Sparta, NJ for a one day liquor license on November 18, 2017 from 5:00 p.m. to 10:00 p.m. at Pope John High School XXIII, 28 Andover Rd., Sparta, NJ. 4-2 One Day ABC License 200 Club of Sussex County BE IT RESOLVED by the Township Council of the Township of Sparta that permission be granted to 200 Club of Sussex County, 11 Lawrence Rd., Newton, NJ for a one day liquor license on November 30, 2017 from 6:00 p.m. to 10:00 p.m. at Pope John High School XXIII, 28 Andover Rd., Sparta, NJ. 4-3 Resolution to Cancel Outstanding Balances WHEREAS, there are certain accounts within the Township of Sparta, with outstanding check balances from checks not returned or unclaimed; and WHEARAS, it is necessary to formally cancel said balances so that the unexpended balances may be returned to each respective account balance or credited to surplus; NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Township of Sparta, that the following outstanding check balances within the following checking accounts be canceled: Check # Date Name Amount Disbursement Account /25/16 Campbell s Small Engine $ /13/16 William Goarcke $ Resolution Rejecting All Bids For Bid #CN17-05 For Coating Of The 0.14 MG Seneca Water Storage Tank WHEREAS, the Township of Sparta requested Bids for Coating of the 0.14 MG Seneca Water Storage Tank under Bid #CN The bids were opened on October 18, 2017 at which time the apparent low bidder was Worldwide Industries Corp. with a bid in the amount of $153,250; and WHEREAS, upon review of Worldwide Industries Corp. s bid it was determined that the bidder failed to submit a Consent of Surety which is a mandatory, non-waiverable item pursuant to N.J.S.A. 40A: b and as such its bid must be rejected; and WHEREAS, the next lowest bidder, Bragaton Construction, Inc. s bid was in the amount of $216,600; and

5 5 WHEREAS, the Township s Director of Utilities and the Township CFO have advised the Township Manager and Township Council that all of the bids exceed both the Township s budget for the project, as well as the Township s appropriations for the project both of which were $200,000.00; and WHEREAS, the Sparta Township Council desires to reject all bids in accordance with N.J.S.A. 40A: a and b. NOW, THEREFORE, BE IT RESOLVED, that: 1. The Township Council of the Township of Sparta hereby rejects all bids in accordance with N.J.S.A. 40A: a and b as the bids exceed the cost estimates for the project and exceed the Township s appropriations for the project. 2. The Mayor and Township Clerk are authorized to sign this Resolution on behalf of the Township of Sparta. 3. This Resolution shall take effect immediately. A copy of this Resolution shall be placed on file with the Clerk of the Township. If any section, subsection, sentence, clause or phrase in this resolution is for any reason held to be unconstitutional or invalid, such decision shall not affect the remaining portions of this resolution. 4-5 Resolution Authorizing the Purchase of Bulk Rock Salt for the Department of Public Works via Sussex County Purchasing Agreement, Morris County Coop, and Somerset Coop for WHEREAS, the Sussex County Purchasing Agreement, Morris County Coop, and Somerset Coop have each advertised and received bids for the purchase of Snow and Ice Control Materials for the members of said COOP agreements; and WHEREAS, the bid proposal included an option for the bidder to provide goods and/or services to listed governmental contracting units within the State of New Jersey without substitution or deviation from the bid specification; and WHEREAS, Morton Salt was listed as a qualified vendor and awarded the contract for the Sussex County Purchasing and have extended their pricing to governmental agencies listed within the bid specifications, thereby affording the Township of Sparta the opportunity of direct purchase without the competitive bidding; and WHEREAS, Detroit Salt was listed as a qualified vendor and awarded the contract for the Morris County COOP and have extended their pricing to governmental agencies listed within the

6 6 bid specifications, thereby affording the Township of Sparta the opportunity of direct purchase without the competitive bidding; and WHEREAS, Atlantic was listed as a qualified vendor and awarded the contract for the Somerset County COOP and have extended their pricing to governmental agencies listed within the bid specifications, thereby affording the Township of Sparta the opportunity of direct purchase without the competitive bidding. NOW, THEREFORE, BE IT RESOLVED that the Township of Sparta in the County of Sussex, State of New Jersey wishes to purchase Bulk Rock Salt on an as needed basis from all the vendors lists below: Sussex County Morton Salt $52.32 ton Morris Co-op- Detroit Salt $53.23 ton Somerset Co-op- Atlantic $57.57 ton BE IT FURTHER RESOLVED that the Mayor and Township Clerk are hereby authorized and directed to execute said contract and related contract documents. BE IT FURTHER RESOLVED that these contracts will be in effect from September 13, 2017 until July 31, Resolution of the Township of Sparta Extending the Term of the Licensed Sewer Operator Shared Service Agreement With the Borough of Branchville WHEREAS, the Township of Sparta and the Borough of Branchville entered into a Licensed Sewer Operator Shared Service Agreement dated August 19, 2016 ( Agreement ) pursuant to N.J.S.A. 40A:65-1, et seq.; and WHEREAS, the Township of Sparta and the Borough of Branchville entered into an Amendment to the Agreement on February 14, 2017; and WHEREAS, Section 6 of the Agreement allows the parties to extend the Agreement annually for a term of one year commencing on January 1 and ending on December 31; and WHEREAS, the parties desire to extend the Agreement for the year commencing January 1, 2018 under the existing terms and conditions of the Agreement and Amendment No. 1 to the Agreement; and NOW, THEREFORE, BE IT RESOLVED by the Sparta Township Council, County of Sussex and State of New Jersey, as follows: 1. The Licensed Sewer Operator Shared Service Agreement, including Amendment No. 1, between the Township of Sparta and the Borough of Branchville is extended for a one-year term commencing on January 1, 2018 and ending on December 31, 2018.

7 7 2. This Resolution shall take effect immediately; however, it shall be void and of no effect in the event the Borough of Branchville fails or refuses to adopt a similar resolution. 4-7 Resolution of the Township of Sparta Approving the Contract with Chelbus Cleaning Co., Inc. WHEREAS, the Township of Sparta had contracted with Chelbus Cleaning Co., Inc. for cleaning services and the Contract expired on September 30, 2017; and WHEREAS, the Township of Sparta desires to enter into a new Contract for a one-year term commencing October 1, 2017 and ending on September 30, 2018 with a contract cost of $35,281.20; and WHEREAS, this contract is entered into in accordance with the Local Public Contracts Law, N.J.S.A. 40A:20-5, et seq.; and NOW, THEREFORE, BE IT RESOLVED by the Sparta Township Council, County of Sussex and State of New Jersey, as follows: 1. The Contract between the Township of Sparta and Chelbus Cleaning Co., Inc. is approved for a one-year term commencing on October 1, 2017 and ending on September 30, This Resolution shall take effect immediately; however, it shall be void and of no effect in the event Chelbus Cleaning Co., Inc. fails or refuses to sign the Contract. 4-8 Resolution Authorizing an Agreement for Animal Impound Services WHEREAS the Township Council of the Township of Sparta wishes to enter into an agreement with Advanced Veterinary Care, Inc., 238 State Route 23, Franklin, New Jersey (hereinafter called ADV ) for animal impound services for the period of November 1, 2017 and ending on December 31, 2018; and WHEREAS, the Township of Sparta shall pay ADV a monthly fee of $ per month plus medical expenses as may be needed; and NOW, THEREFORE, BE IT RESOLVED that the Mayor is hereby authorized to execute the contract between the Township of Sparta and Advanced Veterinary Care, Inc. (ADV). 4-9 Resolution Accepting Construction of CN 17-02: installation of wooden beam guardrail and posts at white lake recreation complex as complete WHEREAS, the Council appropriated funds from the 2017 capital construction fund to install approximately 1500 lineal feet of wooden beam guardrail and posts; and

8 8 WHEREAS, the project was advertised for bid and Challenger Fence, Inc. was awarded the contract as the lowest responsive and responsible bidder in the amount of $27,750; and WHEREAS the total cost of the project was $27, with a total installed footage of 1500 feet; and WHEREAS, the Township Engineer has determined that the project is complete and ready for final acceptance by the Township Council; and WHEREAS, A One (1) year Maintenance Bond will be posted by Road Safety Systems Inc. in the amount of $4,163. NOW, THEREFORE, BE IT RESOLVED that the Sparta Township Council hereby accepts the construction contract with Road Safety Systems, Inc. for installation of wooden beam guardrail and posts as completed Resolution of the Township of Sparta Approving the Sparta Township Police Department s Rules and Regulations and Written Directive System Documents WHEREAS, the Sparta Township Police Department is seeking to obtain accreditation from the New Jersey State Association of Chiefs of Police and the Township of Sparta is using The Rodgers Group, LLC as its consultant; and WHEREAS, The Rodgers Group, LLC has made recommendations that the Sparta Township Police Department adopt the attached Rules and Regulations and Written Directive System Documents as a requirement for obtaining the accreditation; and WHEREAS, the Sparta Township Chief of Police and the Township Attorney have reviewed and presented the Rules and Regulations and Written Directive System Documents for approval by the Township Council; and NOW, THEREFORE, BE IT RESOLVED by the Sparta Township Council, County of Sussex and State of New Jersey, as follows: 1. The Written Directive System and the Rules and Regulations, copies of which are attached to this Resolution, are hereby approved. 2. The Written Directive System and Rules and Regulations can be submitted on behalf of the Sparta Township Police Department as part of the accreditation process. 3. This Resolution shall take effect immediately Resolution To Release Performance Bond For Public Service Electric & Gas Company ( PSEG )

9 9 WHEREAS, PSE&G undertook a switching station project and posted a restoration bond issued by Liberty Mutual Insurance Company as Bond No in the amount of $345, In addition, PSE&G posted an inspection escrow that has a current principal balance of $1,500.00; and WHEREAS, the Township Engineer has advised the Township Manager that the restoration work has been satisfactorily completed and PSE&G has made a request that the inspection escrow and restoration bond be returned to it; NOW, THEREFORE, BE IT RESOLVED, by the Township of Sparta Council, County of Sussex and State of New Jersey, as follows: 1. That PSE&G s bond issued by Liberty Mutual Insurance Company in the amount of $345, be returned to PSE&G. 2. That PSE&G s inspection escrow in the amount of $1, plus any accrued interest shall be returned to PSE&G. 3. This Resolution shall take effect immediately. A copy of this Resolution shall be placed on file with the Clerk of the Township. If any section, subsection, sentence, clause or phrase in this resolution is for any reason held to be unconstitutional or invalid, such decision shall not affect the remaining portions of this resolution.

10 10 RESOLUTION OPEN PUBLIC MEETINGS ACT EXECUTIVE SESSION WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231, P.L. 1975, permits the exclusion of the public from a meeting in certain circumstances; and WHEREAS, this public body is of the opinion that such circumstances presently exist. NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Sparta, County of Sussex, State of New Jersey, as follows: The public shall be excluded from discussion of an action upon the hereinafter specified subject matters: The general nature of the subject matter to be discussed is as follows: a. Litigation b. Personnel c. Contract Negotiations It is anticipated at this time that the above stated subject matter will be made public when deemed appropriate. This resolution shall take effect immediately.