Notice of Commissioner Meetings & Agenda for the Week of June 22, 2015

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Board of County Commissioners J. Douglas Howard, President Stephen A. Wantz, Vice President C. Richard Weaver, Secretary Richard S. Rothschild Dennis E.

1 Board of County Commissioners J. Douglas Howard, President Stephen A. Wantz, Vice President C. Richard Weaver, Secretary Richard S. Rothschild Dennis E. Frazier Carroll County Government 225 North Center Street Westminster, Maryland ; fax MD Relay ~ 7-1-1/ Notice of Commissioner Meetings & Agenda for the Week of June 22, 2015 Please Note: This weekly notice and agenda is subject to change. Please call to confirm a meeting you plan to attend. All meetings, unless otherwise noted, will be held at the Carroll County Office Building, Room 311. All or part of a meeting may be conducted in closed session. Indicates Outside Activities Monday ~ June 22, 2015 Tuesday ~ June 23, :00 a.m. Board of County Commissioners Closed Administrative Session 9:30 a.m. FUCHS Groundbreaking Ceremony Hampstead, Maryland Commissioners Howard, Weaver & Rothschild Wednesday ~ June 24, :30 a.m. Maryland Association of Counties Chesapeake Checkpoint Symposium Annapolis, Maryland Commissioners Howard & Rothschild 2:00 p.m. RGMC Quarterly Meeting Odenton, Maryland Commissioner Howard Thursday ~ June 25, :00 a.m. Board of County Commissioners/Chamber Breakfast New Windsor/Mt. Airy/Union Bridge ~ District 4 Commissioner Rothschild

2 Thursday ~ June 25, 2015 (Continued) 8:00 a.m. Economic Development Commission Meeting Public Library Headquarters ~ New Windsor, Maryland Commissioner Wantz 8:00 a.m. District 5 Business Council Meeting Salernos s Restaurant ~ Eldersburg, Maryland Commissioner Howard 10:00 a.m. Board of County Commissioners Open Session County Office Building ~ Room 311 Positively Carroll County Item 1 Discussion/Deliberation/Adoption 2015 Spring Amendment to the 2014 Water and Sewer Master Plan Department of Comprehensive Planning ~ Mr. Phil Hager Item 2 Briefing/Discussion/Decision Request Board s Signature on letter Westminster Annexation No. 61 Department of Comprehensive Planning ~ Mr. Phil Hager Item 3 Public Hearing ~ Proposed Amendments to Chapter 170 Construction Code Amendments Department of Public Works ~ Mr. Scott Moser Department of the County Attorney ~ Mr. Tim Burke Item 4 Discussion/Decision FY2016 Program Open Space Allocation to Municipalities Department of Recreation & Parks ~ Mr. Jeff Degitz

3 Thursday ~ June 25, 2015 (Continued) Item 5 Briefing/Discussion/Decision Request Approval to Apply for a Recreation Trails Program Grant Department of Recreation & Parks ~ Mr. Jeff Degitz Item 6 Briefing/Discussion Fiber Development Committee Department of Technology Services ~ Mr. Mark Ripper Department of Economic Development ~ Mr. Jon Weetman Public Comment 1:00 p.m. Board of County Commissioners Open Session County Office Building ~ Room 311 Item 7 Request Approval & Signing of documents related to the Maryland Department of Housing & Community Development 2015 on Behalf of Local Governments Housing Program Department of Citizen Services ~ Ms. Madeline Morey Department of Management & Budget ~ Mr. Ted Zaleski Item 8 Briefing/Discussion/Decision Bid Approval ~ One New Ten-Ton Single Axle Chassis Department of Public Works ~ Mr. Dave Reese Bureau of Purchasing ~ Mr. Mike Myers Item 9 Briefing/Discussion/Decision Bid Approval ~ One New Tandem Axle Chassis Department of Public Works ~ Mr. Dave Reese Bureau of Purchasing ~ Mr. Mike Myers

4 Thursday ~ June 25, 2015 (Continued) Item 10 Briefing/Discussion/Decision Request Acceptance of FY16 Family Law Administration Grant for Carroll County Circuit Court Carroll County Circuit Court ~ Judge Michael Galloway Department of Management & Budget ~ Mr. Ted Zaleski Item 11 Briefing/Discussion/Possible Decision Northern Recycling Operations Contract Award Department of Public Works ~ Mr. Jeff Topper Item 12 Discussion/Decision Purchase of Easement and Real Property from Matthew Giordano on Rohrbaugh Road Department of Public Works ~ Mr. Dave Reese Public Comment Approval/Adoption of Minutes Administrative Session ~ Open 3:00 p.m. Cindy Parr Good-Bye Reception Westminster, Maryland Commissioner Wantz 6:00 p.m. Carroll County Recreation & Parks Park Pursuit Kick-Off) Sandymount Park ~ Finksburg, Maryland Commissioners Wantz & Weaver

5 Friday ~ June 26, :00 p.m. Westminster s Fiber Launch Party Westminster, Maryland Commissioner Weaver Saturday ~ June 27, :00 p.m. Hampstead Barbeque Judging Hampstead, Maryland Commissioner Weaver Sunday ~ June 28, :00 a.m. The Commissioners Report WTTR Commissioner Rothschild ACCESSIBILITY NOTICE: The Americans With Disabilities Act applies to the Carroll County Government and its programs, services, activities, and facilities. Anyone requiring an auxiliary aid or service for effective communication or who has a complaint should contact Madeline M. Morey, The Americans With Disabilities Act Coordinator, or , or MD Relay 7-1-1/ or mmorey@ccg.carr.org as soon as possible but no later than 72 hours before the scheduled event. CARROLL COUNTY a great place to live, a great place to work, a great place to play

6 Department of Planning Briefing Paper June 25, 2015 Open Session Issue: Discussion/Deliberations 2015 Spring Amendment to the 2014 Water and Sewer Master Plan Background: A public hearing was held on June 11 th for the 2015 Spring Amendment to the 2014 Water and Sewer Master Plan. As part of this process, the Board of County Commissioners is being asked to approve a resolution to Adopt these Amendments so the plan can be forwarded to the Maryland Department of the Environment for their Approval. Action: Discussion and Adoption. Attendees: Philip R. Hager, Director, Department of Planning Lynda Eisenberg, Chief, Bureau of Comprehensive Planning Andrea Gerhard, Bureau of Comprehensive Planning Tom Devilbiss, Director, Department of Land Use & Development Jeff Castonguay, Chief, Bureau of Utilities

7 Department of Planning Briefing Paper June 25, 2014 Open Session Issue: Westminster Annexation No K & G Properties, LLC. Background: The City of Westminster is currently processing annexation request No K & G Properties, LLC. This annexation is for 4.98 acres of the K & G property located east of the City s municipal limits with frontage on eastbound MD Route 140, located about 410 feet east of Hemlock Lane. The annexation also encompasses the right-of-way of MD Route 140 extending +/-890 feet east from the existing City limits at Hemlock Lane. The annexation area is in the County s General Business Zoning District and has a land use designation in both the 2009 City of Westminster Comprehensive Plan and the County s 2007 Westminster Environs Community Comprehensive Plan as Commercial. The City has indicated its intent to place the annexation area in the B Business zoning district. Going from one business category to a similar commercial category will not increase the density by more than 50%, so a zoning waiver is not required. A full staff report was presented to the Planning and Zoning Commission on June 16, Following their review, the Planning and Zoning Commission is forwarding this report to the Board of County Commissioners for their review and concurrence. A comment letter with the Board s signatures will be sent to the City. The City of Westminster has scheduled their public hearing on July 13, Action: Briefing/Comment Letter from the Board is requested. Attendees: Philip R. Hager, Director, Department of Planning Lynda Eisenberg, Chief, Bureau of Comprehensive Planning Andrea Gerhard, Bureau of Comprehensive Planning

8 Department of Permits and Inspections Briefing Paper Public hearing Issue: Public hearing regarding the update of Chapter 170 Construction Codes as required by COMAR Background: On February 26, 2015 and May 7, 2015 I was before the Board to discuss the proposed changes in updating Chapter 170 Construction Codes as required by COMAR Based on information and direction provided by the Board, minor changes were made which included removing proposed language regarding additional inspections and removing the word exceptional from the floodplain variance process. Those updates have been completed and the ordinance is ready for adoption. Note: The additional proposed floodplain language has been withdrawn at this time due to State review and will be brought forth later this year. Requested Action: Adoption of proposed changes to Chapter 170 Construction Codes. Effective date July 1, 2015

9 Recreation and Parks Briefing Paper Discussion/Decision OPEN SESSION Issue: FY 2016 Program Open Space Allocation to Municipalities Background: Since 1977, the County has had an agreement with the municipalities to allocate 25% of its annual Program Open Space apportionment to the towns for municipal park projects. For FY 2016, their allocation is $144,856. Each year, the municipalities recommend how these funds will be spent and their recommendation is included below. Approval of their recommendations by the County Commissioners is required. Fiscal Year 2016 Proposals from Municipalities for Program Open Space Funding Municipality Project POS Funds New Windsor Rubberized safety surface for tot lot at Atlee Ridge Park $36,214 Mount Airy Wildwood Park pathway $36,214 Westminster Fencing improvements at Jaycees Park $36,214 Union Bridge Wetlands Park walking trail, final phase $36,214 Total $144,856 Desired Action: Approve recommended projects so that they may be included in Carroll County s Program Space Annual Program submission to the Department of Natural Resources

10 Department of Recreation & Parks Summary: The Department of Recreation & Parks is requesting permission to apply for Recreational Trails Program grant from the Maryland Department of Transportation/State Highway Administration for FY 2016 to provide to purchase a gator to assist with the management and maintenance of 13.5 miles of trails at the Hashawha Environmental Center and adjoining Union Mills reservoir area. The projected cost for this equipment is $18,725 and if successful, the State Highway Administration grant will reimburse $14,980 (80%) of the funds to necessary for this project. The $3,745 in required matching funding will be supported by Park Legacy Fund donations that have been earmarked for the Hashawha Environmental Center and no general fund dollars are needed. Recommendation: Request approval to submit Recreational Trails Program grant application to Maryland Department of Transportation/State Highway Administration with the understanding that if awarded, we will return to request permission to accept grant award.

11 Department of Information & Technology Services Department of Economic Development Briefing Paper: Fiber Development Committee. OBJECTIVE OF THIS BREIFNG The purpose of this briefing is to provide the Commissioners with a possible roster of personnel for this committee and discuss the committee s goals. Topics for discussion Make up of Committee Committee Goals o Extending infrastructure o Business and Industry Component o Resident Component

12 DEPARTMENT OF CITIZEN SERVICES BUREAU OF HOUSING AND COMMUNITY DEVELOPMENT STAFF TIME WITH BOARD OF COUNTY COMMISSIONERS July 2, 2015 EXECUTIVE SUMMARY Issue to be Addressed: Approval and signing of documents related to the Maryland Department of Housing and Community Development (DHCD) 2015 On-Behalf-Of Local Governments Housing Program. Background of the Issue: The On-Behalf-Of initiative is an annual State bond issue used to promote home ownership. The program offers local governments opportunities to partner with the State to either: (1) provide mortgage financing for first-time home buyers (primarily), or (2) assist with Multifamily Rental Housing Development programs. By agreeing to have the State administer funds designated for Carroll County, the following process occurs: DHCD issues bonds; the allocation is held 60 days for Carroll County s exclusive use; bond proceeds not used within the 60 days revert to a Statewide pool of funds available to eligible applicants, including Carroll Countians, on a first-come, first-served basis. The amount available to Carroll County in this action is $5,911,819. It is recommended that the full amount be authorized to the State to be used in the Maryland Mortgage Program. Action Requested by the Board: Approval to authorize $5,911,819 in bond allocation to the State DHCD s Maryland Mortgage Program On Behalf of Carroll County and signing of the Statement of Conditions for Participation. Motion Made: Motion Seconded: Approved: Disapproved: Date of Action: Who signed Document:

13 DATE: June 4, 2015 TO: RE: The Carroll County Board of Commissioners One (1) New Ten-Ton Single Axle Chassis EXECUTIVE SUMMARY: The Department of Public Works in cooperation with the Bureau of Purchasing recommends award for the purchase of one (1) ten-ton single axle truck chassis to be awarded to Johnson Truck Center (Landover, MD) in the amount of $83,364. This truck will be purchased off a competitive sealed bid conducted by the Maryland State Highway Administration (SHA). After delivery of the chassis, it will be outfitted with a dump body, plow and spreader and used by the Bureau of Roads Operations for road maintenance and snow removal. This amount is within the project budget and no additional funds will be needed. Received Budget Approval: X Yes Comments: Debarment & suspension check completed and this business is in good standing: X Approved Business is in good standing with the Maryland Department of Assessment and Taxation: X Approved Business is in good standing with Carroll County Collections Office: X Approved Your concurrence today will authorize the Bureau of Purchasing to move forward with the award and obtain a legally sufficient contract document for signing by Mr. Dave Reese, Deputy Director, Public Works. Bureau of Purchasing Date Board of Commissioners Date Commissioner Frazier: Commissioner Weaver: Commissioner Wantz: Commissioner Rothschild: Commissioner Howard: Comments: Action Taken: Accepted Denied Other: MBM/mm Cc: File Revised 11/6/07 12/2/10

14 DATE: June 19, 2015 TO: RE: The Carroll County Board of Commissioners One (1) New Tandem Axle Chassis EXECUTIVE SUMMARY: The Department of Public Works in cooperation with the Bureau of Purchasing recommends award for the purchase of one (1) tandem axle truck chassis to be awarded to Bare Truck Center (Westminster, MD) in the amount of $94, This truck will be purchased off a competitive sealed bid advertised by the County and is replacing an older truck. After delivery of the chassis, it will be outfitted with a dump body, plow and spreader and used by the Bureau of Roads Operations for road maintenance and snow removal. This amount is within the project budget and no additional funds will be needed. Received Budget Approval: X Yes Comments: Debarment & suspension check completed and this business is in good standing: X Approved Business is in good standing with the Maryland Department of Assessment and Taxation: X Approved Business is in good standing with Carroll County Collections Office: X Approved Your concurrence today will authorize the Bureau of Purchasing to move forward with the award and obtain a legally sufficient contract document for signing by Mr. Dave Reese, Deputy Director, Public Works. Bureau of Purchasing Date Board of Commissioners Date Commissioner Frazier: Commissioner Weaver: Commissioner Wantz: Commissioner Rothschild: Commissioner Howard: Comments: Action Taken: Accepted Denied Other: MBM/mm Cc: File Revised 11/6/07 12/2/10

15 GRANT AWARD BRIEFING 6/25/15 Program Title: Jurisdictional Family Services Grant Grant Title/Funder: Administrative Office of the Court Grant Period: 7/1/15 to 6/30/16 Department/Agency: Circuit Court/Family Law Administration Due Date: ASAP Background: Carroll County s Family Law Administration was established by the Circuit Court following the mandates laid out in MD Rule The State of Maryland supports this mandate with an annual grant through the Administrative Office of the Court. Program: A division of the Circuit Court for Carroll County, the Family Law Administration provides services to the Courts, litigants and attorneys in matters related to families and children. Services coordinated or administered by this office include Mediation, Visitation Services, Custody Evaluation, assistance for domestic violence victims, and a Family Law Clinic. The FY16 award represents a 5% increase over the FY15 award; however, funding was not provides for the new position requested - a Domestic Case Navigator. This position would have provided direct service to self-represented litigants. Grant Budget FY2016 Award Staff Salaries/Benefits $247,624 Contractual Services $50,500 Operational and Service Related Expenses $14,933 Total Grant $318,457 County Cash Match $70,976* Other Cash Match $5,000 Total Match $75,976 Total Program $394,532 * Included in the FY16 Budget Recommendation: Please Accept FY16 Award Motion Second Approved Disapproved Attending: Powel Welliver, Family Law Administrator Debby Standiford, Grants Office

16 Dusty Hilbert, Bureau Chief Ext Department of Public Works Briefing, Discussion, & Decision Paper Issue: Briefing & Discussion and Possible Decision Northern Recycling Operations Contract Award Background: As part of Carroll County s membership in the Northeast Maryland Waste Disposal Authority (NMWDA), an RFP was issued on the County s behalf for the Operation, Transportation and Processing of Single Stream Recyclable Materials from Northern s Recycling Facility. The previous contract is expired. We had hoped to continue with that contract but the current company dropped its rate to $0. We bid this in hopes to continue with a revenue stream for the County. The start date of a new contract is July 1, The bids were submitted May 27 th. Desired Action: Decision to award a contract to the chosen bidder. cc: Timothy Burke, County Attorney, Department of the County Attorney Jeff Topper, Deputy Director, Department of Public Works Dusty Hilbert, Chief, Bureau of Solid Waste

17 Carroll County Department of Public Works Briefing Paper Issue: Background: Public Notice of Intent to Purchase Easement and Real Property on Rohrbaugh Road for $7, Matthew Giordano, L/E, ETAL On April 28, 2015 staff presented this item to the Board. The fifteen day public notice period has passed. No comment has been received during the public notice period regarding the purchase of easement and real property along Rohrbaugh Road. The total acreage is /- acre real property and /- acre easement, with an agreed upon value of $7, Desired Action: Board Approval to Finalize the Purchase of Real Property and Easement from Matthew Giordano.

Notice of Commissioner Meetings & Agenda for the Week of April 4, 2016 Revision 2 dated April 6, 2016

Notice of Commissioner Meetings & Agenda for the Week of April 4, 2016 Revision 2 dated April 6, 2016 Board of County Commissioners Stephen A. Wantz, President C. Richard Weaver, Vice President Dennis E. Frazier, Secretary J. Douglas Howard Richard S. Rothschild Carroll County Government 225 North Center