Peninsula Township Requests for Proposal For Tree Removal at a Municipal Site

Transcription

1 Peninsula Township Requests for Proposal For Tree Removal at a Municipal Site Peninsula Township is soliciting sealed bids to award a contract for tree removal, trimming and stump removal on approximately seven acres of land around Mission Point Lighthouse at the north end of Peninsula Township, Grand Traverse County. By responding to this invitation, the bidder agrees to perform work in accordance with the terms and conditions set forth herein. Issue Date: Bid Deadline: (9:00 AM) Peninsula Township Office Conference Room Center Road Traverse City, MI Bid will be Opened: Immediately after Bid Deadline on Project Coordinator: Bob Wilkinson - Peninsula Township Page 1

2 TABLE OF CONTENTS LEGAL NOTICE... 2 GENERAL CONDITIONS OF BIDDING AND TERMS OF CONTRACT... 3 WORK SPECIFICATIONS... 5 PREBID CONSULTATION... 8 BID FORM... 9 LEGAL NOTICE Peninsula Township Advertisement for Bids Peninsula Township is accepting sealed bids to remove and prune certain trees and remove stumps on land around Mission Point Lighthouse at the north end of Peninsula Township. A complete Bid Package is available at the Township Hall, or at Bids will be received by the Peninsula Township Clerk on or before February 11, 2019 at 9:00 AM at the Township Hall located at the following address. Peninsula Township Hall Center Road Traverse City, MI Bids will be opened Immediately after the bid deadline and Peninsula Township anticipates awarding the project to the successful bidder at the Township Board meeting on February 12, Bid/Proposals Deliveries: Bidder shall bear full responsibility for ensuring that the bid proposal is delivered to the specified location by due date and time. Late bids will be rejected. The Township reserves the right to reject any and all bids. No officer or employee of Peninsula Township shall have a financial interest, direct or indirect, in any contract with relation to this work. Published by the Record Eagle on January 18, 2019 Page 2

3 GENERAL CONDITIONS OF BIDDING AND TERMS OF CONTRACT A. BIDS All bids must be clearly marked on the blank forms provided on Pages The original signed bid form (all three pages) shall be submitted in a sealed envelope. Copies are to be marked as such. All bids must be good for 30 days. B. AUTHORIZED SIGNATURES The bid must be executed personally by the vendor or duly authorized partner of the partnership or duly authorized officer of the corporation. C. LATE BIDS Bids must be in the Township Clerk s Office before or at the specified time and date bids are due. D. WITHDRAWAL OF BIDS PRIOR TO BID OPENING A bid may be withdrawn before the opening date by submitting a written request to the Clerk. E. WITHDRAWAL OF BIDS AFTER BID OPENING Bidder agrees that offer may not be withdrawn or cancelled by the vendor for a period of thirty (30). days following the date and time designated for the receipt of bids unless otherwise stated in the bid and/or specifications. F. BID AMOUNTS Bids should reflect costs associated with the complete scope of services. Any ambiguity in the bid as a result of omission, error, unintelligible or illegible wording shall be construed in the favor of the Township. Bids cannot be altered or amended after submission deadline. G. EXCEPTIONS AND/OR SUBSTITUTIONS If a portion or portions of this bid is to be subcontracted out to facilitate completion of some or all of the work, Peninsula Township must be notified via correspondence in writing. Peninsula Township retains the right of approval / denial of any subcontractor. H. TAX EXEMPT STATUS The Township is exempt from federal excise tax and state sales tax. Unless the bid form or specifications specifically indicate otherwise, the price bid must be net exclusive of above-mentioned taxes and will be so construed. Therefore, the bid price shall not include taxes. I. BID AWARD Award of contract shall be made to the bidder who provides goods or services at the best value for the municipality. The Township reserves the right to be the sole judge as to whether items bid will serve the purpose intended. The Township reserves the right to accept or reject in part or in whole any bid submitted, and to waive any technicalities or informalities for the best interest of the Township. The Township reserves the right to award based upon individual line items, sections or total bid. J. SILENCE OF SPECIFICATIONS FOR COMPLETE UNITS All materials, equipment and/or parts that are necessary to perform routine work to render the service(s) complete are to be included in the bid price. Items necessary to complete tasks that are not in the standard scope of work must be approved by the Township Board. Vendor is required to furnish evidence of invoices for services and/or materials required for completion of tasks Page 3

4 with no mark-up for actual material cost. K. ADDENDA Any interpretations, corrections or changes to the specifications and plans will be made by addenda no later than five business days prior to the bid s opening. Addenda will be posted on the Township web site and forwarded to all known interested parties. Vendors shall acknowledge receipt of all addenda with submission of bid. Once bids are opened, if additional information is required, then all bidders shall be asked to submit a revised final bid within two business days of notification by the Township. L. GENERAL INSURANCE REQUIREMENTS The successful contractor must provide evidence of General Liability Insurance in the amount of $1,000,000. Insurance shall cover bodily injury, property damage and personal injury. Evidence of compliance with Michigan s Workers Disability Compensation Act will also be required. M. RESPONSIBLE STANDING OF BIDDER To be considered for award, bidder must at least: have the ability to obtain adequate financial resources without limitation; be able to comply with required or proposed delivery/completion schedule; have a satisfactory record of performance; have a satisfactory record of integrity and ethics; be otherwise qualified and eligible to receive award. In order to determine financial standing of bidder, Peninsula Township may request recent financial statements or a statement of net worth. N. CONTRACT AGREEMENT Once a contract is awarded, prices offered by the successful bidder shall remain firm for the term of the contract. O. PERIOD OF PERFORMANCE All work must be complete on or before April 15, P. PAYMENT One lump sum payment will be provided when all work is satisfactorily completed. Page 4

5 WORK SPECIFICATIONS Twenty-nine work items are listed below and these items are associated with a Map on page 7. Green circles on the map represent areas for pruning and yellow stars are locations for tree removal. This material is based on a recent report provided by Schillinger Forestry, LLC P = Prune tree for hazardous branches/stems, green circles on map. * Yellow Star = Tree removal Item Number Map Point # Species DBH Remove or Prune Description/Comments 1 2 Red Oak 24" P deadwood prune, dead limbs over trail 2 2 Red Oak 19"/21" P deadwood prune dead limbs over trail 3 5 Red Maple 18" P deadwood parking lot 4 7 Red Oak 27"/28" P deadwood prune, limb over trail 5 10 Red Oak 29" slightly off parking lot, larger deadwood to P prune 6 13 Red Oak 23" P deadwood prune, limb towards woods 7 14 Red Oak 23" P prune, deadwood right over parking lot 8 16 Red Maple 16" P top parts of canopy to prune 9 17 Red Oak 25" P deadwood prune, especially limbs over trail Red Oak 30" deadwood prune, especially limbs over P 2nd mainly used trail Red Oak 20"/20" P large deadwood to prune Red Oak 26" P deadwood prune, especially over trail Red Oak 18"/26" P deadwood prune over path towards lighthouse Red Oak 32" P deadwood prune, 1 significant limb Red Oak 31"/29"/29" P deadwood prune, especially N side over path Red Oak 25" P deadwood prune, noticed 2 limbs from ground Red Oak 30" P *large limb over trail/path Page 5

6 Item Number Map Point # Species DBH Remove or Prune Description/Comments Red Oak 23" P *large limb over trail/path 19 * See Description to the right Red Oak * P *large oaks heading S from lighthouse prune lower deadwood, critical areas have been flagged, but there will probably be more trees Red Oak 21"/21" P corner of log cabin to W of lighthouse, DWP Sugar Maple Sugar Maple Sugar Maple 20" P prune to buy some time 11"/11" P prune to buy some time 16" R carpenter ants working at stem. Remove tree and stump Red Oak 25" P DWP towards lake especially Red Oak 28" P W of lighthouse, by gate, not flagged, DWP especially side towards lighthouse 26 * See Description to the right Sugar Maple * P *6 maples to SE of lighthouse, minor pruning to be done, mostly monitor canopies for any decline Sugar Maple 16" P R3 more aggressive approach, leader snapped off buying time with minor dead wood pruning Red Oak 30" R tree West of oil house, hole in central stem, need tree trimming service to remove (Tree and Stump) 29 * See Description to the right Stump Removal *Remove 13 existing stumps from parking lot area Page 6

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8 PREBID CONSULTATION The contractor needs to be completely familiar with the site, any features that may affect how the requested services are bid at each site. Each bidder shall visit the site and meet with Bob Wilkinson to fully acquaint themselves with the existing conditions so that they may fully understand any difficulties and restrictions related to the execution of the work under the proposed contract. To schedule an appointment to inspect the site, prospective bidders may call Page 8

9 BID FORM Page 1 of 3 Vendor Information Company Address City State Zip Authorized Representative Name: Title/Position Telephone/Cell: Fax: TAX ID: Year Firm Established: Vendor Questionnaire Have you ever failed to complete any work awarded to you? If so, please explain: How many years has your company been providing tree pruning and removal services? Please provide information relative to the qualifications, experience and financial capability of your company to carry out the terms of this contract. Qualifications: Experience: Financial Capacity: Note: Peninsula Township, at their discretion, may require the bidder(s) to supply a Financial Report from an impartial Financial Credit Reporting Service before award of contract. Identify those in your firm who would be responsible for on-site supervision for this project. List credentials of that individual as applicable: Page 9

10 BID FORM Page 2 of 3 List of any/all subcontractors who may be utilized by your company for this project: Can you meet the Township s Insurance requirements as described? YES NO (Evidence of insurance will be required before a contract is signed) References List two (2) companies or governmental agencies (preferably a municipality) where the same or similar products and/or services as contained in this specification package were recently provided. NAME Contact Person Title Address PO Box Township State Zip Phone Number Fax Number NAME Contact Person Title Address PO Box Township State Zip Phone Number Fax Number Page 10

11 BID FORM Page 3 of 3 BID AMOUNT Lump sum bid amount: $ (Numbers) (Words) The price quoted above remains firm for 30 days, and shall remain firm for the entire contract period. The contract shall commence on date of award. SIGNATURE Signature of authorized company representative: Name: Date: NOTE: By signing the above, the authorized company representative verifies that he or she has checked the bid figures carefully and understands that he/she shall be responsible for any error or omission in this bid offer and is in receipt of all addenda as issued. The authorized company representative also certifies that he or she has read and understands the general conditions of bidding, the terms of contract, work specifications and services required, and that the bid proposal documents contained herein were obtained directly from the Township Clerk s Office or the Peninsula Township website, and is an official copy of the Authorized Version. EXCEPTIONS: Any exceptions, substitutions, deviations, etc. from Township specifications and this proposal must be stated below. The reason(s) for the exception, substitution, and/or deviation are an integral part of this bid offer. Page 11