Committee of the Whole Meeting CW# Monday, February 6, :30 p.m. Minutes. RichmondHill.ca

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1 Committee of the Whole Meeting Monday, 4:30 p.m. RichmondHill.ca Council Chambers Richmond Hill Town Hall 225 East Beaver Creek Road Richmond Hill, Ontario Chair Karen Cilevitz Ward 5 Councillor Minutes A meeting of Committee of the Whole of the Town of Richmond Hill was held on Monday, at 4:30 p.m. in the Council Chambers with the following Members of the Committee present: Councillor Cilevitz (Chair) Mayor Barrow Regional and Local Councillor Spatafora Regional and Local Councillor Hogg Councillor Beros Councillor Muench Councillor Liu Councillor West Councillor Chan The following members of Staff were present: N. Garbe, Chief Administrative Officer A. Bassios, Commissioner of Planning and Regulatory Services I. Brutto, Commissioner of Environment and Infrastructure Services D. Dexter, Acting Commissioner of Corporate and Financial Services A. Alyea, Assistant Town Solicitor M. Gandhi, Director, Communication Services S. Kraft, Fire Chief K. Kwan, Director, Development Planning P. Lee, Director of Policy Planning D. Terzievski, Director, Development Engineering and Transportation S. Cham, Senior Planner D. Giannetta, Senior Planner K. Faria, Planner II - Subdivision

2 F. Toniolo, Planner II Site Plans A. Kimelman, Assessment Coordinator A. O Malley, Communications Advisor P. Waddell, Micro Computer Analyst S. Huycke, Town Clerk L. Sampogna, Council/Committee Clerk Page 2 Council Announcements Regional and Local Councillor Spatafora advised of his attendance at the vigil held at the Langstaff Community Centre on February 5, 2017 in honour of the victims affected by the attack at the Quebec City mosque. Regional and Local Councillor Spatafora extended his condolences to the families and his appreciation to those who were in attendance. Councillor West advised of his attendance at the vigil held on February 3, 2017 in honour of those affected by the attack at the Quebec City mosque. Councillor West highlighted the success of the Richmond Hill Winter Carnival this past weekend, acknowledged the attendance of Premier Kathleen Wynne, and thanked staff from the Parks Division for their assistance in organizing the many events held. Introduction of Emergency/Time Sensitive Matters There were no emergency/time sensitive matters raised by Members of Committee. Adoption of Agenda Regional and Local Councillor Spatafora That the agenda be adopted as distributed by the Clerk with the following additions: a) Replacement of Consecutive Pages 134 to 136 with pages 134-R to 136- R Agenda Item 8 b) Request for Direction Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications Laurier Homes (Richmond Hill) Inc. 44, 48, 54 and 60 Arnold Crescent Town Files D , D and D (Staff Report Staff Report SRPRS ) Agenda Item 14

3 Page 3 c) Correspondence from Sal Crimi, S.C. Land Management Corporation, dated February 1, 2017, regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision, and Site Plan Applications submitted by Wycliffe King Bond Limited for 115 and 119 Bond Crescent, and 301, 311, 319, 329, 339, and 349 King Road (Staff Report SRPRS ) Agenda Item 15 d) Correspondence from Jeffrey E. Streisfield, LAND LAW, dated February 3, 2017, regarding the proposed Zoning By-law Amendment and Site Plan Applications submitted by Ebrahim Rezaiee for 236 Duncan Road (Staff Report SRPRS ) Agenda Item 16 e) Correspondence received regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent - (Staff Report SRPRS ) Agenda Item 17 f) Correspondence from Perry Brown, Pattison Sign Group, agent for the applicant, dated, regarding the proposed Sign By-law Amendment Application submitted by Colliers International for 157 and 165 York Blvd. - (Staff Report SRPRS ) Agenda Item 18 Carried Unanimously Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by members of Council under the Municipal Conflict of Interest Act. Adoption of Reports Not Requiring Separate Discussion Regional and Local Councillor Hogg That the following Items be approved and recommended to Council: 2. Minutes Heritage Richmond Hill Committee meeting HRH#07-16 held on December 6, 2016 That the minutes of the Heritage Richmond Hill Committee HRH#07-16 for its meeting held on December 6, 2016 be adopted as circulated.

4 Page 4 3. Request for Direction Zoning By-law Amendment and Site Plan Applications Ebrahim Rezaiee Duncan Road File Numbers D and D (Staff Report SRPRS ) Recommendation 1 a) That the Ontario Municipal Board be advised that Council does not support the Zoning By-law Amendment and Site Plan applications submitted by Ebrahim Rezaiee for lands known as Part of Lot 19, Plan 3805 (Municipal Address: 236 Duncan Road), Town File Numbers D and D , for the reasons outlined in staff report SRPRS ; and, b) That appropriate Town staff be directed to appear at the Ontario Municipal Board hearing in support of Council s position concerning the subject applications. 4. Petition submitted by residents of Loredana Court and Duncan Road received subsequent to the Council Public Meeting held on March 9, 2016 regarding the Zoning By-law Amendment and Site Plan Applications submitted by Ebrahim Rezaiee for 236 Duncan Road - File Numbers D and D (Staff Report SRPRS ) That the petition submitted by residents of Loredana Court and Duncan Road containing approximately 38 signatures received subsequent to the Council Public Meeting held on March 9, 2016 regarding the Zoning By-law Amendment and Site Plan Applications submitted by Ebrahim Rezaiee for 236 Duncan Road, be received. 6. Request for Approval Zoning Zoning By-law Amendment and Draft Plan of Subdivision Regent Street Developments Ltd. 222 and 224 Regent Street File Numbers D and D (Staff Report SRPRS ) Recommendation 2 That the Zoning By-law Amendment and draft Plan of Subdivision applications submitted by Regent Street Developments Ltd. for lands known as Part of Lots 88 and 89, Plan 1931, Plan 1932 and Part of Lot 39, Plan 1999, designated as Part 2 on Plan 65R (Municipal Addresses: 222 and 224 Regent Street), Town Files D (19T(R)-15011), be approved subject to the following:

5 Page 5 a) That prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town s Tariff of Fees By-law 95-16; b) That the draft Plan of Subdivision be draft approved, subject to the conditions as set out in Appendix B to staff report SRPRS ; c) That the draft Zoning By-law as set out in Appendix C to staff report SRPRS be approved; and, d) That servicing capacity for a maximum 35 persons per unit equivalent of population (10 units) be allocated to the subject lands. 8. Request for Approval Draft Plan of Condominium The Oak Knoll Realty Corporation 0 Paradelle Drive File Numbers D CDM(R) (Staff Report SRPRS ) Recommendation 3 That the proposed draft Plan of Condominium submitted by The Oak Knoll Realty Corporation for lands known as Block 2, Registered Plan 65M-4372 (Municipal Address: 0 Paradelle Drive), Town File D (19CDM(R) ), be draft approved, subject to the following conditions: a) That draft approval be subject to the conditions as set out in Appendix A to staff report SRPRS ; and, b) That prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town s Tariff of Fees By-law Correspondence from Sal Crimi, S.C. Land Management Corporation, dated February 1, 2017, regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision, and Site Plan Applications submitted by Wycliffe King Bond Limited for 115 and 119 Bond Crescent, and 301, 311, 319, 329, 339, and 349 King Road - File Numbers D , D and D (Staff Report SRPRS ) That the correspondence from Sal Crimi, S.C. Land Management Corporation, dated February 1, 2017, regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision, and Site Plan Applications submitted by Wycliffe King Bond Limited for 115 and 119 Bond Crescent, and 301, 311, 319, 329, 339, and 349 King Road, be received.

6 Page Correspondence from Jeffrey E. Streisfield, LAND LAW, dated February 3, 2017, regarding the proposed Zoning By-law Amendment and Site Plan Applications submitted by Ebrahim Rezaiee for 236 Duncan Road (Staff Report SRPRS ) (Refer to Agenda Item 3) That the correspondence from Jeffrey E Streisfield, LAND LAW, dated February 3, 2017, regarding the proposed Zoning By-law Amendment and Site Plan Applications submitted by Ebrahim Rezaiee for 236 Duncan Road, be received. 17. Correspondence received regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent - (Staff Report SRPRS ) That the correspondence received regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent, be received as follows: a) Lynne Meredith, dated February 3, 2017 b) Dr. Mostafa Showraki and Andrea Showraki, 69 Highland Lane, dated February 5, 2017 c) Harry Harakh, 66 Major Mackenzie Drive West, dated, d) David F. Fleiner, 224 Glenada Court, dated e) David Mock, on behalf of the Richmond Hill Presbyterian Church Cemetery, dated f) Liz Beck, 39 Centre Street West, received g) Cindy McIntyre and Jim Garner, 17 Elizabeth Street North, received 18. Correspondence from Perry Brown, Pattison Sign Group, agent for the applicant, dated, regarding the proposed Sign By-law Amendment Application submitted by Colliers International for 157 and 165 York Blvd. - (Staff Report SRPRS ) (Refer to Agenda Item 9) That the correspondence from Perry Brown, Pattison Sign Group, agent for the applicant, dated, regarding the proposed Sign By-law Amendment Application submitted by Colliers International for 157 and 165 York Blvd., be received. Carried

7 Public Hearing Page 7 1. Tax Adjustments under Section 357 of the Municipal Act, 2001 (Staff Report SRCFS ) There were no members of the public who responded to the Chair s invitation to address Committee on this matter. Regional and Local Councillor Hogg Recommendation 4 a) That having held a meeting in accordance with Section 357 of the Municipal Act, 2001 in respect of the application made by the Treasurer and the owners listed in this report at which the applicants may make representations to Committee of the Whole; b) That taxes amounting to $8, be written off pursuant to the provisions of Section 357 of the Municipal Act, 2001; c) That applicable penalty and interest be adjusted accordingly; and d) That the Treasurer be directed to adjust the accounts receivable accordingly. Carried Delegation Debbie Brass, 34 Oxford Street, addressed Committee to request that the Repeal of Designation By-law fee for 34 Oxford Street be waived. She advised that she missed the deadline to appeal Council s decision which denied her request to repeal the designation, and requested that consideration be given to waive the repeal fee for 34 Oxford Street, as detailed in her correspondence distributed as Agenda Item Correspondence from Debbie Brass, 34 Oxford Street, dated January 13, 2017, regarding a request to waive the repeal fee for 34 Oxford Street Councillor West That the correspondence from Debbie Brass, 34 Oxford Street, dated January 13, 2017, regarding a request to waive the repeal fee for 34 Oxford Street, be received. Carried Unanimously

8 Delegation Page 8 Christian Kieller, SmartREIT, was not in attendance. 5. Request for Comments Site Plan Application - Whitehorn Investments Ltd., Stephen Mitchell Realty, Ontario Ltd., and Lebrow Investments Ltd Yonge Street File Number D (Staff Report SRPRS ) Councillor Chan That staff report SRPRS regarding a Site Plan Amendment application submitted by Whitehorn Investments Ltd., Stephen Mitchell Realty, Ontario Ltd. and Lebrow Investments Ltd. for lands known as Part of Lot 41, Concession 1, E.Y.S. (Municipal Addresses: Yonge Street), Town File Number D be received and that all comments be referred back to staff. Carried Unanimously Delegations Murray Evans, Evans Planning, on behalf of S.C. Land Management Corporation, representing Garden Homes (Bond) Inc., addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision, and Site Plan Applications submitted by Wycliffe King Bond Limited for 115 and 119 Bond Crescent, and 301, 311, 319, 329, 339, and 349 King Road. He advised that Garden Homes (Bond) Inc. provided various servicing connections and public road connections to be utilized by the applicant to provide municipal servicing and access to their lands. Mr. Evans requested that the Town facilitate a reimbursement to Garden Homes (Bond) Inc. for the servicing costs by inserting a Draft Plan condition, as detailed in the correspondence submitted by S.C. Land Management Corporation, distributed as Agenda Item 15. Kurt Franklin, Weston Consulting, on behalf of the applicant, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision, and Site Plan Applications submitted by Wycliffe King Bond Limited for 115 and 119 Bond Crescent, and 301, 311, 319, 329, 339, and 349 King Road. He referred to the correspondence submitted by S.C. Land Management Corporation and advised that his client would not be utilizing the servicing connections or items listed from Garden Homes (Bond) Inc., as the servicing connections were separate and would only share a common public road to which each developer was responsible for their respective section. Mr. Franklin requested that the request from Garden Homes (Bond) Inc. be rejected.

9 Page Request for Direction Zoning By-law Amendment, Draft Plan of Subdivision, and Site Plan Applications Wycliffe King Bond Limited and 119 Bond Crescent, and 301, 311, 319, 329, 339, and 349 King Road File Numbers D , D and D (Staff Report SRPRS ) Councillor Beros Recommendation 5 a) That the Ontario Municipal be advised that Council supports in principle the Zoning By-law Amendment, Draft Plan of Subdivision and Site Plan applications submitted by Wycliffe King Bond Limited, for lands known as Lots 1 and 2, Plan M-38, and Lots 4, 5, 6, 7, 8 and 9, Plan M-31 (Municipal Addresses: 115 and 119 Bond Crescent, and 301, 311, 319, 329, 339 and 349 King Road), Town File Numbers D , D and D for the principle reasons outlined in staff report SRPRS ; b) That the Ontario Municipal Board be advised that Council endorses the draft Zoning By-law Amendment as set out in Appendix C to staff report SRPRS , subject to the payment of the applicable processing fees in accordance with the Town s Tariff of Fees By-law 95-16; c) That the Ontario Municipal Board be requested to withhold its Final Order respecting the proposed Zoning By-law Amendment application until such time as the Site Plan application has been approved to the satisfaction of the Commissioner of Planning and Regulatory Services; d) That the Ontario Municipal Board be advised that Council endorses the conditions of draft Plan of Subdivision approval as set out in Appendix D to staff report SRPRS , subject to the payment of the applicable processing fees in accordance with the Town s Tariff of Fees By-law 95-16; e) That appropriate Town staff be directed to appear at the Ontario Municipal Board in support of Council s position concerning the subject Zoning By-law Amendment, draft Plan of subdivision and Site Plan applications; f) That Council resolves to accept cash-in-lieu of parkland dedication for the subject applications;

10 Page 10 g) That Council resolves to accept community benefits for the increased density of 53 units per hectare (7 additional units) for the principle reasons outlined in staff report SRPRS ; h) That the community benefits referred to in recommendation (g) be included in the implementing Zoning By-law Amendment to the satisfaction of the Commissioner of Planning and Regulatory Services; and, i) That the Mayor and Town Clerk be authorized to enter into an agreement with Wycliffe King Bond Limited to secure the community benefits referred to in recommendation (g) upon the written recommendation of the Commissioner of Planning and Regulatory Services. Carried Delegations Brian Chapnik, 110 Arnold Crescent, Member of the Arnold Crescent Association, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent. He advised that he had previously addressed Council on this matter and submitted correspondence expressing his opposition to the proposed applications on the lands. He advised of the lack of time to review the staff report and noted the report described and supported a different development plan from the original plan. He expressed his concerns related to the proposed density resulting in increased traffic; design of townhomes does not preserve the existing character of the area; proposed semi-detached dwellings on Arnold Crescent does not maintain the existing character of the street; and in his opinion, described an alternative design concept that would be more appropriate for the proposed lands. Mr. Chapnik requested that the revisions to the development proposal not be approved to allow for public consultation. Wendy Thomson, 53 Arnold Crescent, representing 29 households within the vicinity as part of the Arnold Crescent Association, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent. She advised of concerns related to the proposed density, Village Core streetscape and tree preservation, height of proposed semi-detached dwellings, building design and setbacks, and the need for an architectural design to fit with the historic character of the area. She advised she was opposed to the proposed development and requested that the Village Core streetscape be maintained.

11 Page 11 Stephen Waqué, Borden Ladner Gervais LLP, representing the owner, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent. He advised that the OMB process was underway, that he met with the previous speaker regarding their concerns, and noted that many concerns had been addressed. He reviewed the changes for building form, underground garage, angular plane, increased buffer, treatment of Arnold Crescent and explained how the 3 blocks would appear including landscaping. He explained how the driveway removal would provide for additional front yard green space and advised 20 foot trees species and additional landscaping would be provided. He noted that the proposed façade would include balconies and porches to better fit the heritage feel of the street and would be implemented through the site plan process, and reviewed concerns from the landowner to the south for increased buffering. Gordon Saul, 65 Highland Lane, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent. Mr. Saul advised that he was in support of the comments made by the resident groups. Dr. Mostafa Showraki, 69 Highland Lane, on behalf of his wife and 10 neighbours, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent. He advised of their disappointment with the Town not providing sufficient notification and supporting a revised development proposal that was different from the original proposal. He expressed concerns with the proposed density, and explained the proposed development should have been treated as a new application including providing applicable public notices. He expressed concerns with the revised development having inadequate tree plantings for the proposed height of the development; and noted that there were no 3 storey semi-detached and townhouses dwellings within the existing neighbourhood. Dr. Showraki outlined how he felt the area could change the existing character of the neighbourhood by supporting the proposed development and further expressed concerns with the extension of Elizabeth Street to Major Mackenzie Drive and inquired if the property owners of Major Mackenzie Drive West had been consulted.

12 Page 12 David Mock, 435 Mill Street, and Walter Haluza, 6 Fern Valley Crescent, representing the Richmond Hill Presbyterian Church Cemetery, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold. They provided historic details to the heritage cemetery noting their commitment to ensuring the cemetery continues to be maintained and preserved. They reviewed concerns with respect to the roadway fence line setback being too close to the burials, including concerns with runoff of rain, snow, including salt and sand spilling into the Cemetery. They noted concerns with varied elevations along the fence causing possible erosion and contamination to the cemetery and requested to view elevation and grading plans. They explained the possible shifting of graves and requested that a 4 metre setback be accommodated, a 6 foot privacy and soundproof fence for protection that expanded across the back lot of the cemetery grounds to be installed by the developer. They reviewed the significant mature tree loss along the back of the property which resulted years ago and requested a tree line along the back fence with the 4 foot setback. Murray Evans, Evans Planning Inc., agent for the applicant, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent. He responded to the comments made by representatives for the Richmond Hill Presbyterian Church Cemetery advising the proposed development would go through a design process, and would address the concerns of the Cemetery. Regional and Local Councillor Spatafora That Mr. Harry Harakh, 66 Major Mackenzie Drive West, be added as an additional delegation. Carried Harry Harakh, 66 Major Mackenzie Drive West, addressed Committee regarding the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent. He expressed his disappointment with having short notice to review the revised development proposal noting the revised proposal was different from its original submission. He stated that in his opinion the subject lands were very different from any nearby location, as the area was historic and displays designated sites. Mr. Harakh advised he lives on the southern portion of the proposal and requested a minor variance for the protection of his backyard which would mirror what was approved for the west side of the proposed development, as detailed in his correspondence distributed as Agenda Item 17.

13 Page Request for Direction Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications Laurier Homes (Richmond Hill) Inc. 44, 48, 54 and 60 Arnold Crescent Town Files D , D and D (Staff Report SRPRS ) Councillor West a) That the Ontario Municipal Board be advised that Council does not support the Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium applications submitted by Laurier Homes (Richmond Hill) Inc. (Town File D , D and D ) as outlined in Staff Report SRPRS for the following principle reasons: i) compatibility with the existing character of adjacent and surrounding areas; b) That the retainer of outside experts to be chosen by the Town Solicitor, subject to such terms and conditions as approved by the Town Solicitor, to attend at the Ontario Municipal Board hearing with respect to Council s decision, as required, be approved; c) That the Town Solicitor be directed to request Ontario Municipal Board-led mediation with the applicant and to report back in the event of any proposed settlement to resolve some or all of Council s reasons for appeal. Councillor West That consideration of staff report SRPRS regarding the Proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Applications submitted by Laurier Homes (Richmond Hill) Inc. for 44, 48, 54 and 60 Arnold Crescent, be referred to the February 13, 2017 Council meeting. Motion to Refer Carried Unanimously Delegation Perry Brown, Pattison Sign Group, on behalf of the owner, addressed Committee regarding the proposed Sign By-law Amendment Application submitted by Colliers International for 157 to 165 York Boulevard. Mr. Brown advised the landowner was unable to attend today s meeting due to an emergency and requested that the matter be deferred until the landowner was available, as detailed in the correspondence distributed as Agenda Item 18.

14 Page Request for Approval Sign By-law Amendment Application Colliers International 157 to 165 York Boulevard File Number D (Staff Report SRPRS ) Councillor Chan Recommendation 6 That the Sign by-law Amendment application submitted by Colliers International for the lands known as Part of Block 2, Registered Plan 65M (Municipal Addresses: 157 to 165 York Boulevard), Town File D , be denied. Carried Separation of Issues Requiring Discussion 7. Request for Approval Draft Plan of Condominium Ontario Ltd 9781 Bayview Avenue File Number D (Staff Report SRPRS ) Regional and Local Councillor Hogg Recommendation 7 That the proposed draft Plan of Condominium submitted by Ontario Ltd. for lands known as Part of Lot 2, Plan 3640 (Municipal Address: 9781 Bayview Avenue), Town File D (19CDM(R)-14005), be draft approved, subject to the following conditions: a) That draft approval be subject to the conditions as set out in Appendix C to staff report SRPRS ; b) That prior to draft approval being granted, the applicant pay the applicable processing fees in accordance with the Town s Tariff of Fees By-law 95-16; and, c) That a by-law be enacted authorizing the Mayor and Clerk to execute the Condominium Agreement referred to in Appendix C to staff report SRPRS Carried

15 Page Municipal Election (Staff Report SRCFS ) Mayor Barrow Recommendation 8 a) That staff report SRCFS be received; b) That, pursuant to section 42(1)(a) of the Municipal Elections Act, 1996, as amended, a by-law be enacted to authorize the use of optical scan vote counting equipment for the 2018 municipal election; c) That the establishment of a joint compliance audit committee for the term of Council, with other interested York Region municipalities, be endorsed; d) That in the event that no other York Region municipality decides to participate in a joint compliance audit committee, the Clerk be authorized to recruit members of a Richmond Hill Compliance Audit Committee for the term of Council; e) That the Clerk be authorized to present any by-law required to establish a compliance audit committee for the term of Council, and any by-law required to appoint members of the compliance audit committee directly to Council for enactment; and f) That the 2018 municipal election financial strategy described in staff report SRCFS be approved. Carried Municipal Election Internet Voting (Staff Report SRCFS ) Councillor Chan That consideration of staff report SRCFS regarding the 2018 Municipal Election Internet Voting, be referred to the February 13, 2017 Council meeting, and that staff be directed to provide Council with the following additional information: a) A detailed breakdown of the estimated costs for the proposed internet voting initiative;

16 Page 16 b) An analysis of the potential impact that internet voting will have on advance vote, having regard to the advance vote turnout in Adjournment Motion to Refer Carried Councillor West That the meeting be adjourned. Carried The meeting was adjourned at 8:05 p.m.