TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING. Monday, July 17, 2017, 7:00P.M. PLANTAGENET COMMUNITY HALL

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1 1 TOWNSHIP OF ALFRED AND PLANTAGENET MINUTES REGULAR MEETING Monday, July 17, 2017, 7:00P.M. PLANTAGENET COMMUNITY HALL Present: Absent: Staff Present: Fernand Dicaire, Chair Rene Beaulne, Councillor Chantal Galipeau, Councillor Jeanne Doucet, Councillor Jean-Claude Delorme, Council,lor Jean-Pierre Cadieux, Councillor Benoit Lamarche, Councillor Marc Daigneault, Chief Administrative Officer ~ Clerk Melissa Cadieux, Deputy Clerk Guylaine Poirier, Zoning Administrator 1. CALL TO ORDER The assembly is called to order by the Chairman at 7:00 p.m. Resolution Moved by: Chantal Galipeau Seconded by: Jean~Pierre Cadieux BE IT RESOLVED that this regular Council meeting be declared open. 2. ADOPTION OF THE AGENDA Resolution Seconded by: Rene Beaulne BE IT RESOLVED that the agenda be adopted after removing items 11.1 and 11.3.

2 2 3. DISCLOSURE OF PECUNIARY INTERESTS OR CONFLICT OF INTERESTS 3.1 Jean-Pierre Cadieux Accounts payable as of July 15, MAYOR'S REPORT He is the owner of supplier account CADI Mayor's activity report. 5. PUBLIC MEETINGS The Mayor presents his activity report to Council 5.1 Two proposed amendments to Zoning By-law (fue ZON , Mr. Richard and Mrs. Suzanne Robillard; fue ZON , Kaelin Farm Inc.). Reso1ution 2017~384 Moved by: Jeanne Doucet Seconded by: Jean-Claude Delorme BE IT RESOLVED that this public meeting to consider two proposed amendments to Zoning By-law (file ZON~ , Mr. Richard and Mrs. Suzanne Robillard; file ZON , Kaelin Farm Inc.) be declared open. The Chairman invites the Zoning Administrator to explain the proposed amendments. The Zoning Administrator indicates that the notice of this public meeting with respect to files ZON , and ZON was mailed to all owners whose properties are within a buffer of 120 meters of the lands for which the amendments were requested. The notice was mailed on June 23, 2017, and a notice of public meeting was also posted on the affected properties. The proposed amendment to Zoning By-law (file ZON } applies the property situated at 581 Concessi:on 1- Plantagenet ln Plantagenet, described as being part of Lots 5 and 6, Broken Front Concession and Concession 1 of the former Township of North Plantagenet. The property concerned by this zoning amendment is presently the subject of two applications for consent approvals under the Planning Act, files and B The purpose of the proposed amendment ts to change the zoning category of part of the property from the "Rural (RU)" zone to the "Rural- Exception X (RU~ X)" zone. If the proposed amendment is adopted, the zoning category ''RU~X" will prohibit the construction of a buildtng used for residential purposes within the buffer zone imposed by the minimum distance of separation (MDS) calculation in relation to the farm located just west of the property subject to this application. The minimum interior side yard setback, from the west lot line, wiu be metres.

3 3 The proposed amendment to Zoning By~law 2009~50 (file ZON~ ) applies to the property situated at 3450 Concession 2- Plantagenet in Wendover, described as being a part of Lot 34, Concession 2 of the former Township of North Plantagenet. The property concerned by this zoning amendment is presently the subject of an application for a consent approvat under the Planning Act, file 8~18~2017. The purpose of the proposed amendment is to change the zontng category of part of the property from the "Rural (RU)" zone to the "Rural - Exception X (RU X)" zone. if the proposed amendment is adopted, the zoning category "RU~X" will prohibit the construction of any building used for residential purposes on the property. The Zoning Admini,strator mentions that if a person or publ*c body does not make oral submissions at a public meeting or make written submissions to the Corporation of the Township of Alfred and Plantagenet before the by~law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Township of Alfred and Plantagenet to the Ontario Municipal Board. She indicates that if a person or public body does not make oral submissions at a public meeting or make written submissions to the Corporation of the Township of Alfred and Plantagenet before the by~law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. She also indicates that only individuals, corporations and public bodies may appeal a by~law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. Finally, she mentions that no person or public body shall be added as a party to the hearing of the appeal unless, before the by... Jaw was passed, the person or public body made oral submissions at a public meeting or written submissions to the Council or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. Appeals or comments must be submitted to the Clerk, Mr. Marc Daigneault. The Chairman asks whether there are any questions or whether there are people in favour of or against the proposed amendments ZON , and ZON~ There are no questions or comments.

4 4 Resolution 2017~385 Moved by: Jeanne Doucet Seconded by: Jean~Pierre Cadieux BE IT RESOLVED that this public meeting to consider two proposed amendments to Zoning By~law (file ZON~ , Mr. Richard and Mrs. Suzanne Robillard; file ZON , Kaelin Farm Inc.) be declared closed. 6. ADOPTION OF COUNCIL MINUTES 7. DEPUTATIONS 7.1 Mrs Madeleine Lemieux- Appeal to the Ontario Municipal Board (Jessup*s Falls). Mrs. Kristi Ross, the lawyer who represents Mrs. Madeleine Lemieux as well as other appellants, provides the Council with a review and an update on the appeal before the Ontario Municipal Board regarding the Jessup's Fans file. She also addresses the settlement discussions that are currently happening between the parties as an attempt to avoid a hearing before the Ontario Municipal Board. Mrs. Suzanne Lavoie and Mr. Roch Cyr reiterate the importance of working jointly with the Township and hope that the Township will decide to remain an appellant as part of the appeal before the Ontario Municipal Board. 8. REPORTS FROM THE PLANNING DEPARTMENT 8.1 Report URB Request for amendment to the Official Plan of the Urban Areas of the Township of Alfred and Plantagenet (file OPA-4, Township of A & P), and request for amendment to Zoning By-law Number (file ZON * Township of A & P). Resolution BE IT RESOLVED that the Municipal Council approve the amendment to the Official Plan of the Urban Areas of the Township of A & P (file OPA-4), submitted by the Township of Alfred and Plantagenet, affecting the property situated at 547 County Road No. 9 in Plantagenet, described as being part of Lot 11, Concession 4 (O.S,) of the former Village of Plantagenet, for the purpose of changing the designation of the property from the "Residential Policy Area" to the "Economic Enterprise Policy Area" in order to allow a commercial use on the property.

5 5 BE IT FURTHER RESOL VEO that the Municipal Council approve the amendment to Zoning By-law Number of the Township of Alfred and Plantagenet (file ZON ), submitted by the Township of Alfred and Plantagenet, for the purpose of changing the designation of the same property from the "Low Density Residential (R1)" zone to the "General Commercial Exception 10 (C2~10}" zone. The "C2~10" zone wit! only allow a workshop, a warehouse and an office for a construction contractor on the property. 8.2 Report URB Request for amendment to Zoning By law (file ZON , Or. Gerald Seguin). Resolution Moved by: Jean~Ciaude Delorme Seconded by: Jeanne Doucet BE IT RESOLVED that Municipal Council approve the amendment to Zoning Bylaw Number of the Townshfp of Alfred and Plantagenet, File ZON , submitted by the firm J.L. Richards et Associes Ltee, agent for the owner Dr. Gerald Seguin, affecting the property situated at the north end of Route 21, at the intersection of Concession 1 - P~antagenet in Plantagenet, described as being part of Lots 20 and 21, Broken Front Concession of the former Township of North Plantagenet, for the purpose of changing the designation of the property from the "Rural {RU)" zone to the "Rural- Exception 33 (RU-33)" zone. The zoning category "RU-33" will prohibit the development of a hobby farm on the property and on each of the lots created in this subdivision plan. ft will also prohibit the construction of a building used for residential purposes within the buffer zone (radius of 353 meters) imposed by the minimum distance of separation (MDS) calculation in relation to the farm located just south of the property subject to this application. 8.3 Report URB Authorization request for a land severance (fue B Ontario Inc. c/o Jean Fran~ois Drouin). Resolution 2017~388 Moved by: Jeanne Doucet Seconded by: Jean-Claude Delorme BE IT RESOLVED that the Municipal Council approve the application for consent, me B-029~2017, submitted by Mr. Andre P. Barrette, surveyor and agent for the company Ontario Inc., c/o Mr. Jean-Fran<;:ois Drouin, owner, affecting the property located at 1151 Concession 3- Plantagenet in Plantagenet, described as part of Lot 11, Concession 2 of the former Township of North Plantagenet, for the purpose of allowing the creation of a new agricultural lot as well as a right of way, subject to the following conditions:

6 6 1. That the land surveyor retained by the owner determines the width of Concession 3 - Plantagenet, and if the aforementioned road allowance presents a width measuring less than 20.0 meters, that a strip of land equal to half of the width needed to reach 20.0 meters, along the detached parcel and the retained parcel, be transferred without fee and encumbrance to the concerned authority {Township of Alfred and Plantagenet). 2. That the land surveyor ensures that setbacks between the new property lines and existing building on the retained lot (B) are complied with as prescribed by the minimum distance of separation (MDS) calculation; and 3. That an amendment to Zoning By-law Number 2009~50 of the Township of Alfred and Plantagenet be obtained to prohibit the construction of any residential building on the detached lot (A) and retained lot (B), for the purpose of ensuring its exclusive agricultural use. The amendment to the Zoning By~law is also required to legitimize the surface area of the retained lot (8), which is smaller than what is required for an agricultural land in the rural zone. 9. REPORTS FROM THE FINANCE DEPARTMENT 9.1 Accounts payable as of July 15, Jean Pierre Cadieux declared a conflict on this item. He is the owner of supplier account CADI004. Resolution BE IT RESOLVED that the accounts payable as of July 15, 2017, be adopted, except supplier account CADI004. Resolution 2017 ~390 Seconded by: Jean-Claude Delorme BE IT RESOLVED that supplier account CADI004 of the accounts payable as of July 15,2017, be adopted. 10. REPORTS FROM THE PUBLIC WORKS DEPARTMENT

7 7 11. REPORTS FROM THE GENERAL MANAGEMENT DEPARTMENT 11.1 Report OG Request for sewage capacities at the Plantagenet Wastewater Treatment Plant (G & R Seguin Developments Inc.). This item was removed from the agenda Report OG ~Proposal as part of the Appeal to the Ontario Municipal Board. Resolution Moved by: Jean-Pi:erre Cadieux Seconded by: Jean-Claude Delorme WHEREAS the Ministry of Municipal Affairs and Housing and the United Counties of Prescott and Russell have submitted a proposal to identify a Karst area in the area of the Jessup's Falls Escarpment in Appendix "C" Of the Official Plan and to amend the Policy in order to allow the muni:cipality to require studies to confirm or deny the presence of karst outside the area when development applications (construction) are submitted for approval; AND WHEREAS this proposal has the effect of satisfying the content of the appeal fil:ed by the Council of the Township of Alfred and Plantagenet before the Ontario Municipal Board concerning the UCPR Offic.ial Plan; BE IT RESOLVED that Council of the Township of Alfred and Plantagenet agree to withdraw its appeal before the OMB subject to consent by PB Paving & Landscaping Inc. and Cornwall Sand and Gravel Inc. of amendments in substantially the form proposed by the Ministry of Municipal Affairs and Housing and the United Counties of Prescott and Russell, notwithstand!ng the results of the review request under Section 43 of the Planning Act that has been filed and any judicial review that could follow in this matter Report OG Request for sewage capacities at the Plantagenet Wastewater Treatment Plant (Mr. Carl Vincent). This item was removed from the agenda Report DG land transfer offer by Mr. Marcel and Mrs. Suzanne Bercier. Resolution Moved by: Jean-Ctaude Delorme Seconded by; Jeanne Doucet WHEREAS Mr. Marcel Bercier and Ms. Suzanne Bercier have submitted an offer to transfer to the municipality part of their property located at the northeast corner of the intersection of Lac George Road and County Road 9;

8 8 AND WHEREAS the acquisition of this piece of land wiu not benefit the municipality; BE IT RESOLVED that Council of the Township of Alfred and Plantagenet decline the offer submitted by the owners Report DG, Acquisition request by Mr. Kornel Schneider for an unopened road allowance. Resolution Moved by: Chantal GaHpeau Seconded by: Jean-Claude Delorme WHEREAS only one purchase offer has been submitted for the unopened road allowance located east of County Road 9, between Lots 5 and 6, Concession 8- Plantagenet, described as being Parts 1, 2 and 3 of Plan 46R -1467; BE IT RESOLVED that Council of the Township of Alfred and Plantag:enet accept the offer of purchase submitted by Mr. Kornel Schneider in respect of the unopened road allowance located east of County Road 9, between Lots 5 and 6, Concession 8 - Plantagenet, described as being Parts 1, 2 and 3 of Plan 46R , for a sum of $13,000.00, before taxes, plus applicable fees totalling $ 4,445.96, including taxes, minus the initial $5, deposit, minus the 10% deposit submitted with the offer of purchase in the amount of $1,300.00, for a total amount of$ 11, payable at the closing date. 12. REPORTS FROM THE LIBRARY DEPARTMENT 13. REPORTS FROM THE BY.. law ENFORCEMENT DEPARTMENT 14. REPORTS FROM THE CONSTRUCTION DEPARTMENT 14.1 Report C Building permits issued in June Resolution BE IT RESOLVED that report C on building permits issued in June 2017 be received. 15. REPORTS FROM THE RECREATION DEPARTMENT

9 9 16. REPORTS FROM THE FIRE DEPARTMENT 17. REPORTS FROM THE HEALTH AND SAFETY COMMITTEE 18. COMMITTEE REPORTS 18.1 Minutes of the Committee of the Whole meeting held on June 19, BY-LAWS Resolution Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that the minutes of the Committee of the Whole meeting held on June 19, 2017, be adopted By law Number to amend the Official Plan of the Urban Areas of the Township of Alfred and Plantagenet (file OPA 4t Township of A & P). Resolution Seconded by: Rene Beaulne BE IT RESOLVED that By~law Number 2017~46 to amend the Official Plan of the Urban Areas of the Township of Alfred and Plantagenet (file OPA~4, Township of A & P) be adopted after its three readings By-law Number to amend Zoning By law Number (file ZON , Township of A & P). Resolution Moved by: Jean-Claude Delorme BE IT RESOLVED that By-law Number to amend Zoning By-law Number (file ZON , Township of A & P) be adopted after its three readings.

10 By-law Number to amend Zoning By-law Number (file ZON , Or. Gerald Seguin). 20. QUESTION PERIOD 21. MOTIONS Resolution Moved by: Jean~Ciaude Delorme Seconded by: Jeanne Doucet BE IT RESOLVED that By-law Number 2017~48 to amend Zoning By-law Number 2009~50 (file ZON , Dr. Gerald Seguin) be adopted after its three readings Donations.. Discretionary budgets. Resolution BE IT RESOLVED that the members of Council contribute the following donations from their respective discretionary budget: Fernand Dicaire {UCPR discretionary budget) $1,00, Friends of SNC Golf Tournament $100, Lefaivre Meals on Wheels Lefaivre WTP Compliance Inspection Report. Resolution Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that the Lefaivre WTP Compliance Inspection Report be received.

11 Wendover WTP Compliance Inspection Report. Resolution Moved by: Jean-Claude Delorme Seconded by: Jeanne Doucet BE IT RESOLVED that the WendoverWTP Compliance Inspection Report be received Letter of support for the research project involving the Alfred Wastewater Stabilization Pond. Resolution Seconded by: Jean-Claude Delorme WHEREAS a research project involving the Alfred Wastewater Stabilization Pond was proposed by a research group from the University of Ottawa; AND WHEREAS the research project will increase the understanding of the Alfred Wastewater Stabilization Pond facility processes, as well as the understanding of potential upgrades to the current facility; AND WHEREAS the research project requires the support of Council, as wen as contributions from the Township of Alfred and Plantagenet; BE IT RESOLVED that Council of the Township of Alfred and Plantagenet give the research group their support in order to conduct the research project involving the Alfred Wastewater Stabilization Pond. AND BE IT FURTHER RESOLVED that Council agree to offer the research group a cash contribution of $30,000 as well as an in-kind contribution consisting of snow and grass removal, and electricity costs relating to the Alfred Wastewater Stabilization Pond Permanency of Mrs. Nadine Lehoux in the position of Secretary Receptionist. Resolution 2017~403 Moved by: Chantal Galipeau Seconded by: Rene Beaulne WHEREAS Mrs. Nadine Lehoux's probation period ended on June 30, 2017; BE IT RESOLVED that Council of the Township of Alfred and Piantagenet confirm Mrs. Nadine Lehoux's permanency in the position of Secretary Receptionist for the Recreation, Finance, Public Works and Fire Departments.

12 Hiring of a landfill attendant. Resolution Moved by: Jean~Ciaude Delorrne Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that the Council of the Township of Alfred and Plantagenet approve the hiring of Mr. John Tellis for the position of Landfill Attendant at a salary equivalent to Group 9, Level1 of By-law , subject to a three (3) month probation period "Le Droit'* Advertisement in the special edition.. United Counties of Prescott and Russell". Resolution Moved by: Jean-Claude Delorme BE IT RESOLVED that the advertising request for a special edition of Le Droit "United Counties of Prescott and Russell" be received Township of North Stormont.. Request for support of a resolution regarding the proposed amendment to the Conservation Authorities Act. Resolution Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that Council of the Township of Alfred and Plantagenet support the Township of North Stormont's resolution oppostng the proposed amendment to the Conservation Authorities Act, which requires Conservation Authority Boards to have a composition of 50% members with scientific backgrounds th Scout Group.. Inflatable safety house. Mr. Daigneault is instructed to contact the Fire Department of The Nation in order to ask whether it would be possible to borrow their inflatable "safety house" for the 25th anniversary of the 58th Scout Group.

13 Request for an exemption to the Noise By Mr. Denis Prevost). Resolution Seconded by: Jean~Pierre Cadieux.. law (Mrs. DanieUe Chatelain and BE IT RESOLVED that Council of the Township of Alfred and Plantagenetgrant the requestfor an exemption to the Noise By-law on Saturday, August 12,2017, until midnight, to Mrs. Danielle Chatela~n and Mr. Denis Prevost New salary scate. Resolution WHEREAS, through Resolution , the Council of the Township of Alfred and Plantagenet voted in favour of a new salary scale consisting of eight (8) levels (7 stages of growth), with a wage gap of 3% between each level; AND WHEREAS the Council deems it important to reward municipal employees who work hard for the benefit of the municipality; BE IT RESOLVED that the 3% wage gap between each j,evel be divided in such a way that a 2% annual increase be automatically granted and a 1% annual increase be subject to the employee's performance. BE IT FURTHER RESOLVED that the salaries in the new salary scale be determined using comparative municipalities. 22. CORRESPONDENCE Resolution BE IT RESOLVED that the correspondence listed at items 22.1 to 22.6 be received and filed.

14 CLOSED SESSION Resolution 2017 ~41 0 Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that this porti,on of the meeting be closed to the public in order to consider items 23.1, Human resources matter pursuant to subsections 239(2)(b)(d)(e) of the Municipal Act, 2001; 23.2, Various request from a resident concerning his residence pursuant to subsection 239(2 )(b) of the Muni,cipal Act, 2001 ; and 23.3, Settlement conference as part of a legal action filed against the municipality pursuant to subsection 239(2)(e) of the Municipal Act, Resolution Moved by: Chantal Galipeau Seconded by: Jeanne Doucet BE IT RESOLVED that this meeting be reopened to the public. 24. CONFIRMING BY-LAW 24.1 By-law Number confirming the proceedings of Council. Resolution Moved by: Chantal Galipeau Seconded by: Jean-Pierre Cadieux BE IT RESOLVED that By-law Number , a by-law to confirm the proceedings of Council at its meeting held on July 17, 2017, be adopted after its three readings.

15 ADJOURNMENT Resolution Seconded by: Jeanne Doucet BE IT RESOLVED that this meeting be adjourned at 9:30p.m. Fernand Dicaire, Chairman